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Home My WebLink About2019-10-08 - Board of Directors Meeting Minutes (B) 2019-101 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, October 8, 2019, 2019, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brooke Jones, President Marc Marcantonio, General Manager Phil Hawkins, Vice President Brett Barbre, Assistant General Manager Andrew J. Hall John DeCriscio, Operations Manager J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Manager Al Nederhood Delia Lugo, Finance Manager Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Divya Agrawalla, Principal Engineer Annie Alexander, Executive Asst/Board Secretary Anthony Manzano, Senior Project Manager ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP Carlos Rodriguez, Councilmember, City of Yorba Linda Daphne Munoz, Audit and Assurance Partner, White Nelson Diehl Evans (WNDE) 4. ADDITIONS/DELETIONS TO THE AGENDA None. General Counsel Gagen reported that no action was taken during Closed Session in the previous Special Meeting that was required to be reported under the Brown Act. He noted that the Special Meeting had been suspended and would be reconvened following adjournment of the Regular Meeting. Minutes of the YLWD Board of Directors Regular Meeting Held October 8,2019 at 6:30 p.m. 1 2019-102 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports Councilmember Rodriguez thanked the District for protecting the community's water supply and collaborating with City of Yorba Linda elected officials and staff. Brett Barbre, in his capacity as Director for the Metropolitan Water District of Southern California (MWD) and President for Municipal Water District of Orange County (MWDOC), commented on MWD's financial status at fiscal year-end, current water storage levels, and topics covered during the annual Bond Buyer's Conference. 5.2. Federal and State Legislative Update Staff reported on the status of current legislation, upcoming meetings in Sacramento, and community outreach and communication activities. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Nederhood requested to remove Item No. 7.3. from the Consent Calendar for separate action. Director Hall made a motion, seconded by Director Hawkins, to approve the remainder of the Consent Calendar. Motion passed 5-0-0-0 on a Roll Call vote. 7.1. Minutes of the Board of Directors Special and Regular Meetings Held August 27, 2019 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Special and Regular Meetings Held September 10, 2019 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held October 8,2019 at 6:30 p.m. 2 2019-103 7.4. 2018 Orange County Regional Water and Wastewater Multi-Hazard Mitigation Plan Recommendation: That the Board of Directors adopt Resolution No. 2019-XX Adopting the 2018 Orange County Regional Water and Wastewater Multi-Hazard Mitigation Plan. 7.5. Terms and Conditions for Sewer Service with Jack R. Franklyn III, 5819 Lakeshore Lane, Yorba Linda Recommendation. That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. Jack R. Franklyn Ill, 5819 Lakeshore Lane, Job No. 201815S. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.3. Payment of Bills, Refunds, and Wire Transfers as of September 24, 2019 and October 8, 2019 Staff responded to questions from Director Nederhood regarding an expense on the check register. Director Nederhood made a motion, seconded by Director Hawkins to ratify and authorize the disbursements for September 24, 2019 and October 8, 2019 in the amount of$4,361,675.66. Motion carried 5-0-0-0. 8. ACTION CALENDAR 8.1. Audit Report for Fiscal Year Ending June 30, 2019 Daphne Munoz, representing WNDE, reviewed key information contained in the audit report (CAFR) and responded to related questions from the Board. Director Nederhood requested an item on the next regular meeting agenda to clarify forecast variations in the CAFR and ProForma versus the budget for FY19. Director Hall made a motion, seconded by Director Hawkins, to receive and file the Yorba Linda Water District Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2019, the report on Internal Control, and the Communication to Those in Governance Letter. Motion carried 5-0-0-0. Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m. 3 2019-104 8.2. Adjourn to Yorba Linda Financing Authority Regular Meeting Director Hall made a motion, seconded by Director Hawkins, to adjourn to the Financing Authority Regular Meeting at 7:04 p.m. Motion carried 5-0- 0-0. The meeting reconvened at 7:07 p.m. 8.3. Debt Financing of Treatment Facilities Staff reviewed the reasons for recommending the Board consider: (1) deferring adoption of the Debt Financing/Reimbursement Agreement; (2) shifting the proposed bond financing from FY21 to FY22 and adjusting the Capital Improvement Plan accordingly; and (3) deferring commencement of the new Water and Sewer Rate Study until FY21 and implementing new rates effective January 2022. Lengthy discussion followed after which the Board determined to schedule a future workshop meeting to consider these recommendations in more detail. 9. DISCUSSION ITEMS 9.1. Status of Engineering Activities Staff reported on the status of various infrastructure projects, results of the most recent AWWA Water Audit, other departmental activities, construction projects in Yorba Linda and Placentia, and options (including funding) for water treatment to remove per-and polyfluoroalkyl substances (PFAS). Director Miller suggested the monthly financial and investment reports be moved back to the Consent Calendar rather than listed as Discussion Items. Staff reviewed key information contained in the following financial reports. 9.2. Budget to Actual Reports for Month Ending August 31, 2019 9.3. Cash and Investment Report for Period Ending August 31, 2019 10. REPORTS. INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. Minutes of the YLWD Board of Directors Regular Meeting Held October 8,2019 at 6:30 p.m. 4 2019-105 10.2. General Manager's Report General Manager Marc Marcantonio commented on Water Professionals Appreciation Week and a notice distributed by the State Water Resources Control Board regarding Public Safety Power Shutoff's. He then asked each of the managers to report on activities within their respective departments which included a video demonstration of the newly constructed heli-hydrant. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) ■ Minutes of the meeting held Thursday, September 26, 2019 at 4:00 p.m. were included in the agenda packet. ■ Next meeting is scheduled Monday, November 25, 2019 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) ■ Minutes of the meeting held Monday, September 16, 2019 at 4:00 p.m. were included in the agenda packet. ■ Next meeting is scheduled Monday, December 16, 2019 at 4:00 p.m. at Yorba Linda City Hall. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Next meeting is scheduled Tuesday, October 29, 2019 at 3:30 p.m. at Placentia City Hall. Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m. 5 2019-106 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 9 — November 30, 2019 The Board made no changes to the activity calendar. 13. ADJOURNMENT 13.1. The meeting was adjourned at 8:29 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held October 8,2019 at 6:30 p.m. 6