HomeMy WebLinkAbout2009-05-14 - Board of Directors Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 14, 2009, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. PUBLIC HEARING
6.1. Ordinance No. 09-01 Instituting Water Conservation Measures, Prohibition Against
Water Waste and Water Shortage Supply Contingencies
Recommendation: That the Board of Directors adopt Ordinance 09-01 Instituting
Water Conservation Measures, Prohibition Against Water Waste and Water
Shortage Supply Contingencies Effective July 1, 2009.
6.2. a. President Opens Public Hearing
b. Secretary Provides Proof of Public Hearing Notification, Correspondence and/or
Petitions
c. Testimony Beginning with Report by General Manager
d. Testimony from Public
e. President Closes Public Hearing
f. Discussion
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held April 9, 2009
Recommendation:Approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify disbursements in the amount of
$660,581.13.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of$1,651,874.74.
7.4. Progress Payment No. 23 for the Lakeview Reservoir Project
Recommendation:Approve Progress Payment No. 23 in the net amount of
$269,745.85 to SSC Construction, Inc. and 5% retention of$14,197.15 deposited to
City National Bank escrow account, for construction of the Lakeview Reservoir
Project, Job No. 200704.
7.5. Terms and Conditions for Sewer Service with Larry and Tracey Pratt
Recommendation:Approve the Terms and Conditions for Sewer Service with Larry
and Tracey Pratt for 5951 Sandra Drive, Yorba Linda, Job No. 200907.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Professional Services Agreement Amendment for Lakeview Sewer Lift Station
Rehabilitation
Recommendation: That the Board of Directors authorize Amendment No. 1 to the
Professional Services Agreement with Tetra Tech Consultants in the amount of
$19,960 for design, bidding and construction phase services for the Lakeview
Sewer Lift Station Project.
8.2. Award of Construction Contract for San Antonio Pressure Reducing Station
Recommendation: That the Board of Directors award the Contract for Construction
of San Antonio Pressure Reducing Station Upgrade Project to Paulus Engineering,
Inc., for$236,250.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Status of Hidden Hills Reservoir Project
Recommendation: This is for information only. No action is required.
9.2. System Improvements Following Freeway Complex Fire
Recommendation: This is for information only. No action is required.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Executive Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
Minutes of meeting held April 21 , 8:00 a.m.
Meeting scheduled for May 21, 4:00 p.m.
11.2. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
Minutes of meeting held April 14, 4:00 p.m.
Minutes of meeting held May 12, 4:00 p.m. (to be provided at the meeting).
Meeting scheduled for June 9, 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
Minutes of meeting held May 11, 4:00 p.m. (to be provided at the meeting.)
Meeting scheduled for June 8, 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
Minutes of meeting held May 7, 4:00 p.m.
Meeting scheduled for June 4, 4:00 p.m.
11.5. Public Information-Technology Committee
(Collett/Beverage) Alternate:Armstrong
Minutes of meeting held May 5, 4:00 p.m.
Meeting scheduled for June 2, 4:00 p.m.
11.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Collett) Alternate: Summerfield
• Meeting scheduled for May 26, 4:00 p.m.
11.7. Revenues and Rates Ad Hoc Committee
(Collet/Mills)
Minutes of meeting held April 28, 4:00 p.m.
Meeting to be scheduled.
11.8. City of Placentia Ad Hoc Committee
(Beverage/Vecchiarelli)
• Meeting scheduled for June 10, 4:00 p.m.
11.9. Citizens Advisory Committee
Minutes of meeting held April 21 , 4:00 p.m.
Minutes of meeting held May 4, 8:00 a.m.
Meeting scheduled for May 19, 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC Board, April 15 (Staff)
12.2. OCWD Board, April 15 (Staff)
12.3. Yorba Linda Planning Commission, April 15 (Collett)
12.4. Yorba Linda City Council, April 21 (Armstrong)
12.5. Yorba Linda Planning Commission, April 29 (Summerfield)
12.6. Yorba Linda City Council, May 5 (Mills)
12.7. MWDOC/MWD Workshop, May 6 (Staff)
12.8. OCWD Board, May 6 (Staff)
12.9. Yorba Linda Planning Commission, May 13 (Summerfield)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from May 15, 2009 thru June 30, 2009
Recommendation:Authorize Directors and such staff members of the District as
approved by the General Manager to attend the listed meetings.
14. CONFERENCES AND SEMINARS
14.1. ACWA/JPIA Spring Conference - May 18-19, 2009
State Legislative Welcome Reception - June 4, 2009
Recommendation:Authorize Directors and such staff members of the District as
approved by the General Manager to attend the listed conferences and seminars.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
15.1. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Negotiators: Ken Vecchiarelli, Pat Grady, Gina Knight, and Richard
Kreisler
Employee Organization: Yorba Linda Water District Employees Association
15.2. Conference with Legal Counsel - Liability Claims
Pursuant to Section 54956.95 of the California Government Code
Claimants: Paul and Gillian Johnson, Robert Record, Ameet Sambray, and Dennis Dunn
Claimant: David and Alecia Weiss
Agency Claimed Against: Yorba Linda Water District
15.3. Conference with Legal Counsel - Anticipated Litigation
Pursuant to Subdivision (b) (1) (b) of Section 54956.9 of the California Government
Code
Number of Potential Cases: Unknown
The exposure to litigation arises from assertions of District responsibility for property and
related losses incurred during the Freeway Complex Firestorm of November 15 and 16,
2008.
16. ADJOURNMENT
16.1. The next regular meeting of the Board of Directors will be held May 28, 2009 at 8:30
a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: May 14, 2009 Budgeted: No
To: Board of Directors Cost Estimate: Unknown
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General Account No: 124580
Manager
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: Yes
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Ordinance No. 09-01 Instituting Water Conservation Measures, Prohibition
Against Water Waste and Water Shortage Supply Contingencies
SUMMARY:
Attached for the Boards of Directors consideration is Ordinance 09-01 and Exhibits A-K. This
Ordinance has been approved by the Municipal Water District of Orange County (MWDOC) as
meeting all Metropolitan Water District of Southern California (MWD) requirements.
STAFF RECOMMENDATION:
That the Board of Directors adopt Ordinance 09-01 Instituting Water Conservation Measures,
Prohibition Against Water Waste and Water Shortage Supply Contingencies Effective July 1 , 2009.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee discussed the ordinance on March 17,
2009 and April 8, 2009. The Citizens Advisory Committee discussed the ordinance on March 31 ,
2009, April 21 , 2009 and May 4, 2009. A vote of 12-0 was held on May 4, 2009 to recommend the
conservation ordinance for approval by the Board of Directors.
DISCUSSION:
This ordinance has been developed in response to the continued threat to the water supply in
Southern California and is recommended to become effective July 1 , 2009. The Metropolitan Water
District of Southern California (MWD) has declared a water supply shortage that will affect its
member and retail water agencies by up to 15% in the next fiscal year and is requiring agencies to
adopt ordinances and best management practices in order to remain eligible for access to
conservation rebates and related program funds.
The conservation ordinance was drafted using a sample ordinance provided by MWD, and the
majority of this ordinance is suggested, including some of the permanent conservation requirements
and the penalties and violations section. The ordinance contains a combination of water use
restrictions and prohibitions derived from the following sources:
. MWD's sample ordinance — These items are required for compliance with MWD's standards
. Best Management Practice (BMP) 13: Water Waste Compliance, as established by the
California Department of Water Resources through the California Urban Water Conservation
Council (CUWCC). Including these BMPs within the ordinance is highly recommended by the
Municipal Water District of Orange County (MWDOC)
. Suggestions put forth by staff through consult with other agencies
The following is a synopsis of the permanent restrictions and requirements related to water waste
within the ordinance. These would be in effect year round and regardless of the current water
situation, unless overridden by stronger restrictions within the ordinance.
. Irrigation of landscaping is prohibited between the hours of 9:00 a.m. and 6:00 p.m.
. Irrigation of landscaping is limited to fifteen (15) minutes per station per day.
. Irrigation of landscaping is prohibited during rain or when rain is forecasted for that day.
. Runoff during irrigation of landscaping onto hard surfaces is prohibited.
. Washing down of hard surfaces is prohibited.
. All leaks and breaks are required to be fixed within three (3) days of notice.
• Use of recirculated water is required for all fountains and water features.
. Washing of vehicles is prohibited unless with a bucket or similar container and sponge, and/or
with a hose with a self-closing device.
. Drinking water is to be served at restaurants upon request only.
. Hotels and motels must provide customers the option to decline daily linen changes.
. Installation of single pass cooling systems is prohibited in buildings requesting new water
service.
. Installation of non-recirculating water systems is prohibited in new commercial laundry
systems.
. Restaurants are prohibited from using non-water conserving dish wash spray valves.
. All new commercial conveyor car wash systems must have installed operational re-circulating
water systems.
In addition to permanent water conservation requirements, the ordinance also details four water
supply shortage stages that implement further restrictions that the District can apply based on
MWD's water supply condition levels. The stages of the ordinance are designed to trigger
accordingly with MWD, without requiring prior YLWD Board approval. Language has also been
included in the ordinance to have it prevail in the event a conflict exists with other District
documents, e.g. the District's 2005 Urban Water Management Plan.
The following is a summary of each of the four YLWD water supply shortage stages, their MWD
equivalent level and the corresponding restrictions:
YLWD Stacie 1 Water Supply Shortaae (Water use reduction a_oal: 10%)
Trigger: MWD "Condition 2: Water Supply Alert"level
Restrictions:
. Irrigation is limited to three (3) days per week, in which odd numbered addresses could
irrigate on Monday, Wednesday and Friday, and even numbered addresses could irrigate
Tuesday, Thursday and Saturday. No irrigation could take place on Sunday.
YLWD Stage 2 Water Supply Shortage (Water use reduction coal: 20%):
Trigger: MWD "Condition 3: Water Supply Allocation- Restrictions from 5% through 15%"
Restrictions:
. Irrigation is limited to three (3) days per week in the months of April through October in which
odd numbered addresses could irrigate on Monday, Wednesday and Friday, and even
numbered addresses would irrigate Tuesday, Thursday and Saturday. No irrigation would be
allowed on Sunday. In the months of November through March, irrigation is limited to two (2)
days per week, in which odd numbered addresses could irrigate Monday and Friday, and
even numbered addresses could irrigate Tuesday and Saturday.
. All leaks and breaks are required to be fixed within two (2) days of notice.
YLWD Stacie 3 Water Supply_ Shortage (Water use reduction Goal: 30%):
Trigger: MWD "Condition 3: Water Supply Allocation- Restrictions from 20% through 35%"
Restrictions:
. Irrigation is to two (2) days per week in the months of April through October, in which odd
numbered addresses could irrigate Monday and Friday, and even numbered addresses could
irrigate Tuesday and Saturday. In the months of November through March, irrigation is limited
to one (1) day per week, in which odd numbered addresses could irrigate Monday and even
numbered addresses could irrigate Saturday.
. Refilling of more than one (1) foot and initial filling of residential swimming pools or outdoor
spas is prohibited.
YLWD Staa_e 4 Water Supply Shortage-Emerciencv Condition (_Water use reduction a_oal: 35% or
areater):
Trigger: MWD "Condition 3: Water Supply Allocation- Restrictions of 40% and greater"
Restrictions:
. Irrigation of landscaping year round is prohibited, with the exception of use of a hand held
bucket and maintenance for fire protection, soil erosion or environmental mitigation projects.
. All leaks and breaks are required to be fixed within one (1) day of notice.
. No new water service will be provided, except to protect the public health, safety and welfare.
Should a customer need a waiver from these restrictions due to hardship, a waiver process has
been established within the ordinance. In addition, an appeals process related to the fines and
violations is also included.
PRIOR RELEVANT BOARD ACTION(S):
The Board reviewed draft versions of the ordinance on March 26, 2009 and April 9, 2009.
ATTACHMENTS:
Description: Type:
Conservation Ordinance FINAL.doc Conservation Ordinance Ordinance
Conservation Ordinance Waiver Form.doc Exhibit A-Waiver Application Backup Material
4 25x1 1 Door Hanger Front - Ordinance copv.pdf Exhibit B-Doorhanger(Front) Backup Material
4 25x11 Door Hanaer Back- Ordinance coov.odf Exhibit B-Doorhanger(Back) Backup Material
Notice of First Violation.doc Exhibit C-First Violation Backup Material
Notice of Second Violation.doc Exhibit D-Second Violation Backup Material
Notice of Third Violation.doc Exhibit E-Third Violation Backup Material
Notice of Fourth Violation.doc Exhibit F-Fourth and Subsequent Violations Backup Material
Notice of Intent to Install Flow Restrictor.doc Exhibit G- Intent to Install Flow Restrictor Backup Material
Notice of Intent to Disconnect Service.doc Exhibit H- Intent to Disconnect Service Backup Material
Notice of Review.doc Exhibit I-Notice of Review Backup Material
Notice of Decision- Violation.doc Exhibit J-Notice of Decision Backup Material
Emolovee Declaration Loa.doc Exhibit K-Employee Log Backup Material
Conservation Ordinance Presentation.Ddf PowerPoint Presentation Presentation
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/MB 4-0 Roll Call
Director Collett Absent
ORDINANCE NO. 09 -01
ORDINANCE OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT INSTITUTING WATER CONSERVATION
MEASURES, PROHIBITION AGAINST WATER WASTE AND WATER
SHORTAGE SUPPLY CONTINGENCIES
WHEREAS, California has had one of the driest years on record, with eight of the
past ten years meeting drought -level conditions; and
WHEREAS, storage in the Colorado River system has dropped to fifty -five (55)
percent of total capacity; and
WHEREAS, the flow of the California Aqueduct has been restricted by up to thirty -
five (35) percent, due to a federal court ruling to protect the Delta
Smelt; and
WHEREAS, the Governor of the State of California proclaimed a statewide drought
and issued a State of Emergency to address the California water
shortage, requesting that all water users reduce their water use by
twenty (20) percent and asking all water agencies to assist their
customers in reducing their use through a water conservation program;
and
WHEREAS, the Orange County Grand Jury investigated solutions into the looming
water crisis in California and recommends in its report for local water
agencies a goal of ten - percent voluntary conservation, a focus on
outdoor usage, the development of monthly allocations for each
customer and the implementation of conservation - inducing pricing; and
WHEREAS, the Metropolitan Water District of Southern California is currently in a
"Water Supply Alert" phase and urges implementation of "extraordinary
conservation measures ", such as conservation pricing, outdoor water
restrictions, prohibition of runoff, enhanced rebates, and coordination
with the Municipal Water District of Orange County to develop a unified
regional message and to accelerate media and outreach campaigns;
and
WHEREAS, the Metropolitan Water District of Southern California is requiring
ordinances from all agencies that receive rebate incentives detailing
water conservation measures, prohibitions against water waste and
associated penalties; and
WHEREAS, the Municipal Water District of Orange County, the agency responsible
for providing the Yorba Linda Water District with imported water
through the Metropolitan Water District, has enacted a resolution
asking every Orange County resident and business to immediately
reduce their water usage by ten - percent (10); and
WHEREAS, the Orange County Water District, the agency responsible for
supervising the Orange County Groundwater Basin, has implemented
the "OC Water Hero" public education campaign, urging customers to
conserve twenty gallons of water per person, per day; and
WHEREAS, the Yorba Linda Water District has broad authority to enact water
conservation rules under the laws of the State of California; and
WHEREAS, the adoption of water conservation measures would assist in avoiding
or minimizing the effects of water supply restrictions and a water
shortage in Southern California.
NOW, THEREFORE, BE IT ORDAINED, under the authority of Water Code §§ 350 and
31028, that the Board of Directors of the Yorba Linda Water District, does hereby FIND
AND DETERMINE that matters set forth in the above recitals are true and correct, and
that the Board of Directors of the Yorba Linda Water District therefore DECLARES the
existence of an emergency caused by drought or other threatened or existing water
shortage; and
THEREFORE, BE IT ORDAINED, under the authority of Water Code §§ 350 and 31028,
that the Board of Directors of the Yorba Linda Water District, does hereby FIND,
DETERMINE AND DECLARE that water conservation measures and restriction on the
use of District water are necessary and appropriate to protect the health and safety of
water users within the Yorba Linda Water District; and
THEREFORE, BE IT ORDAINED, under authority of Water Code §§ 353 and 31026, that
the Board of Directors of the Yorba Linda Water District, based upon the findings set forth
herein, does hereby PROHIBIT the wastage of District water and does hereby ORDER
that the following water conservation measures and water use restrictions are necessary
and appropriate to prevent the waste of District water and to protect the health and safety
of water users with the Yorba Linda Water District. These measures will be effective as of
July 1, 2009.
SECTION 1: Permanent Water Conservation Measures and Prohibitions
Against Water Waste.
A. The following water conservation requirements are effective at all times and are
permanent. Violations of this section will be considered waste and an
unreasonable use of water.
1. Limits on Watering Hours
Watering or irrigation of lawn, landscape or other vegetated area is prohibited
between the hours of 9:00 a.m. and 6:00 p.m. on any day, or between hours
later designated by the District, except for the express purpose of adjusting
or repairing an irrigation system. This subsection does not apply to landscape
irrigation systems that exclusively use very low -flow drip irrigation where no
emitter produces more than two (2) gallons of water per hour.
2. Limit on Watering Duration
Watering or irrigating of lawn, landscape or other vegetated area is limited to
fifteen (15) minutes watering per station per day. This subsection does not
apply to landscape irrigation systems that exclusively use very low -flow drip
irrigation where no emitter produces more than two (2) gallons of water per
hour and weather based controllers or stream rotor sprinklers that meet a
70% efficiency standard.
3. No Watering During Rain
Watering or irrigating of lawn, landscape or other vegetated area is prohibited
when it is currently raining or there is a forecasted chance of rain of fifty (50)
percent or higher.
4. No Excessive Water Flow or Runoff
Water or irrigation of any lawn, landscape or other vegetated area in a
manner that causes or allows excessive water flow or runoff onto an
adjoining sidewalk, driveway, street, alley, gutter or ditch is prohibited.
5. No Washing Down Hard or Paved Surfaces
Washing down hard or paved surfaces, including but not limited to sidewalks,
walkways, driveways, parking areas, tennis courts, patios or alley, is
prohibited except when necessary to alleviate safety or sanitary hazards and
then only by use of a hand -held bucket or similar container, a low- volume,
high - pressure cleaning machine equipped to recycle any water used, or a
low- volume high - pressure water broom.
6. Obligation to Fix Leaks, Breaks, or Other Malfunctions
Excessive use, loss or escape of water through breaks, leaks or other
malfunctions in the water user's plumbing or distribution system, including
that of irrigation systems, beyond a reasonable period of time after such
escape of water should have been discovered and corrected, and in no event
more than three (3) calendar days of receiving notice from the District, is
prohibited.
7. Re- circulating Water Required for Water Fountains and Decorative Water
Features
Operating a water fountain or other decorative water feature that does not
use re- circulated water is prohibited.
8. Limits on Washing Vehicles
Using water to wash or clean a vehicle, including but not limited to any
automobile, truck, van, bus, motorcycle, boat or trailer, whether motorized or
not is prohibited, except by use of a hand -held bucket or similar container
and /or a hand -held hose equipped with a positive self - closing water shut -off
nozzle or device. This subsection does not apply to any commercial car
washing facility.
9. Drinking Water Served Upon Request Only
Eating or drinking establishments, including but not limited to a restaurant,
hotel, cafe, cafeteria, bar, or other public place where food or drinks are sold,
served, or offered for sale, are prohibited from providing drinking water to any
person unless expressly requested.
10. Commercial Lodging Establishments Must Provide Guests the Option to
Decline Daily Linen Services
Hotels, motels and other commercial lodging establishments must provide
customers the option of not having towels and linen laundered daily.
Commercial lodging establishments must prominently display notice of this
option in each bathroom using clear and easily understood language.
11. No Installation of Single Pass Cooling Systems
Installation of single pass cooling systems is prohibited in buildings
requesting new water service.
12. No Installation of Non -re- circulating water system in Commercial Laundry
Systems
Installation of non -re- circulating water systems is prohibited in new
commercial laundry systems.
13. Restaurants Required to Use Water Conserving Dish Wash Spray Valves
Food preparation establishments, such as restaurants or cafes, are
prohibited from using non -water conserving dish wash spray valves.
14. Commercial Car Wash Systems
Effective on July 1, 2009, all new commercial conveyor car wash systems
must have installed operational re- circulating water systems, or must have
secured a waiver of this requirement from the District.
SECTION 2: Stage 1 - Water Supply Shortage
(Water Use Reduction Goal — up to 10 %)
A. A Stage 1 Water Supply Shortage exists when the District determines, in its sole
discretion, that due to drought or other water supply conditions, a water supply
shortage or threatened shortage exists and a consumer demand reduction is
necessary to make more efficient use of water and appropriately respond to
existing water conditions, or without prior Board approval when the Metropolitan
Water District of Southern California changes its Water Supply Alert stage to
"Condition 2: Water Supply Alert ".
B. In addition to the prohibited uses of water identified as permanent water
conservation measures and prohibitions against water waste (Section 1), the
following water conservation requirements apply during a declared Stage 1 Water
Supply Shortage.
1. Limits on Watering Days
Watering or irrigation of lawn, landscape or other vegetated area is limited to
three (3) calendar days per week, in which odd numbered addresses are
permitted to irrigate on Monday, Wednesday and Friday, and even
numbered addresses are permitted irrigate Tuesday, Thursday and
Saturday. No irrigation is permitted on Sunday. This subsection does not
apply to any landscape irrigation system that exclusively use very low -flow
drip irrigation where no emitter produces more than two (2) gallons of water
per hour and weather based controllers or stream rotor sprinklers that meet a
70% efficiency standard.
SECTION 3: Stage 2 - Water Supply Shortage
(Water Use Reduction Goal- up to 20 %)
A. A Stage 2 Water Supply Shortage exists when the District determines, in its sole
discretion, that due to drought or other water supply conditions, a water supply
shortage or threatened shortage exists and a consumer demand reduction is
necessary to make more efficient use of water and appropriately respond to
existing water conditions, or without prior Board approval when the Metropolitan
Water District of Southern California changes its Water Supply Alert stage to
"Condition 3: Water Supply Allocation of 5% through 15 % ".
B. In addition to the prohibited uses of water identified as permanent water
conservation measures and prohibitions against water waste (Section 1), the
following water conservation requirements apply during a declared Stage 2 Water
Supply Shortage:
1. Limits on Watering Days
Watering or irrigation of lawn, landscape or other vegetated area in the
months of April through October, is limited to three (3) calendar days per
week in which odd numbered addresses are permitted to irrigate on
Monday, Wednesday and Friday, and even numbered addresses are
permitted to irrigate on Tuesday, Thursday and Saturday. No irrigation is
permitted on Sunday. In the months of November through March,
irrigation is limited to two (2) calendar days per week, in which odd
numbered addresses are permitted to irrigate Monday and Friday, and
even numbered addresses are permitted to irrigate Tuesday and
Saturday. This subsection does not apply to any landscape irrigation
system that exclusively uses very low -flow drip irrigation where no
emitter produces more than two (2) gallons of water per hour and
weather based controllers or stream rotor sprinklers that meet a 70%
efficiency standard.
2. Obligation to Fix Leaks, Breaks, or Other Malfunctions
Excessive use, loss or escape of water through breaks, leaks or other
malfunctions in the water user's plumbing or distribution system for any
period of time after such escape of water should reasonably have been
discovered and corrected and in no event more than two (2) calendar
days of receiving notice from the District, is prohibited.
SECTION 4: Stage 3 - Water Supply Shortage
(Water Use Reduction Goal- up to 35 %)
A. A Stage 3 Water Supply Shortage exists when the District determines, in its sole
discretion, that due to drought or other water supply conditions, a water supply
shortage or threatened shortage exists and a consumer demand reduction is
necessary to make more efficient use of water and appropriately respond to
existing water conditions, or without prior Board approval when the Metropolitan
Water District of Southern California changes its Water Supply Alert stage to
"Condition 3: Water Supply Allocation of 20% through 35 % ".
In addition to the prohibited uses of water identified as permanent water conservation
measures and prohibitions against water waste (Section 1), the following water
conservation requirements apply during a declared Stage 3 Water Supply Shortage:
1. Limits on Watering Days
Watering or irrigation of lawn, landscape or other vegetated area in the
months of April through October is limited to two (2) calendar days per
week, in which odd numbered addresses are permitted to irrigate on
Monday and Friday, and even numbered addresses are permitted to
irrigate on Tuesday and Saturday. In the months of November through
March, is limited to one (1) calendar day per week, in which odd
numbered addresses are permitted to irrigate on Monday only and even
numbered addresses are permitted to irrigate Saturday only This
subsection does not apply to landscape irrigation systems that
exclusively use very low -flow drip irrigation where no emitter produces
more than two (2) gallons of water per hour and weather based
controllers or stream rotor sprinklers that meet a 70% efficiency
standard.
2. Limits on Filling Swimming Pools & Spas
Re- filling of more than one foot and initial filling of residential swimming
pools or outdoor spas is prohibited.
SECTION 5: Stage 4 - Water Supply Shortage - Emergency Condition
(Water Use Reduction Goal- 40% or Greater)
A. A Stage 4 Water Supply Shortage is also referred to as an "emergency" condition.
A Stage 4 Water Supply Shortage exists when the District declares, in its sole
discretion, a water shortage emergency and notifies its residents and businesses
that a significant reduction in consumer demand is necessary to maintain sufficient
water supplies for public health and safety, or without prior Board approval when
the Metropolitan Water District of Southern California changes its Water Supply
Alert stage to "Condition 3: Water Supply Allocation of 40% or greater".
B. In addition to the prohibited uses of water identified as permanent water
conservation measures and prohibitions against water waste (Section 1), the
following water conservation requirements apply during a declared Stage 4 Water
Supply Shortage:
1. No Watering or Irrigating
Watering or irrigating of lawn, landscape or other vegetated area with
potable water is prohibited. This restriction does not apply to the
following categories of use:
a. Maintenance of vegetation, including trees and shrubs, that are
watered using a hand -held bucket or similar container, hand -held
hose equipped with a positive self — closing water shut -off nozzle
or device;
b. Maintenance of existing landscape necessary for fire protection;
c. Maintenance of existing landscape for soil erosion control;
d. Actively irrigated environmental mitigation projects.
2. Obligation to Fix Leaks, Breaks, or Other Malfunctions
Excessive use, loss or escape of water through breaks, leaks or other
malfunctions in the water user's plumbing or distribution system for any
period of time after such escape of water should reasonably have been
discovered and corrected and in no event more than one (1) calendar
day of receiving notice from the District, is prohibited.
3. No New Water Service
Upon declaration of a Stage 4 Water Supply Shortage Emergency
condition, no new water service will be provided and no new temporary
meters or permanent meters will be provided, except as is necessary to
protect the public health, safety, and welfare.
SECTION 6: Hardship Variance
A. If, due to unique circumstances, a specific requirement of this ordinance would
result in undue hardship to a person using water or to property upon which water is
used, that is disproportionate to the impacts to water users generally or to similar
property or classes of water users, then the person may apply for a variance to the
requirements as provided in this section.
1. Written Finding
The variance may be granted or conditionally granted only upon a
written finding of the existence of facts demonstrating an undue hardship
to a person using water or to property upon which water is used, that is
disproportionate to the impacts to water users generally or to similar
property or classes of water use due to specific and unique
circumstances of the user or the user's property.
2. Application
Application for a variance must be on a form prescribed by the Yorba
Linda Water District (Exhibit A) and accompanied by a $25 non-
refundable processing fee.
3. Supporting Documentation
The application must be accompanied by photographs, maps, drawings,
and other information showing why the request should be granted,
including a written statement of the applicant.
4. Required Findings for Variance
An application for a variance will be denied unless the District finds,
based on the information provided in the application, supporting
documents, or such additional information as may be requested, and on
water use information for the property as shown by the records of the
District, all of the following:
a. That the variance does not constitute a grant of special
privilege inconsistent with the limitations upon other residents
and businesses;
b. That because of special circumstances applicable to the
property or its use, the strict application of this chapter would
have a disproportionate impact on the property or use that
exceeds the impacts to residents and businesses generally;
c. That the authorizing of such variance will not be of substantial
detriment to adjacent properties and will not be detrimental to
the public interest; and
d. That the condition or situation of the subject property or the
intended use of the property for which the variance is sought is
not common, recurrent or general in nature.
e. That conservation is already being accomplished through the
previous installation of water saving features.
5. Approval Authority
The General Manager's Designee shall promptly act upon any
completed application no later than seven (7) calendar days after
submittal and may approve, conditionally approve, or deny the variance.
The applicant requesting the variance shall be promptly notified in writing
of any action taken (Exhibit J). Unless specified otherwise at the time a
variance is approved, the variance will apply to the subject property
during the period of the mandatory water supply shortage condition and
if approved or conditionally approved, will apply from the date of
approval only. Any previous violations and /or subsequent penalties are
final. The decision of the General Manager's Designee can be appealed
to the General Manager by written notice within seven (7) calendar days
of the date of the denied waiver. The General Manager shall act upon an
appeal within thirty (30) calendar days of the District's receipt of the
applicant's appeal. The General Manager's decision shall be final.
6. Previous Violations
Any approved or conditionally approved waiver is valid from the date in
which it was approved or conditionally approved forward. Any previous
violations and subsequent fines or penalties associated with those
violations are final and will not be reimbursed.
SECTION 7: Penalties and Violations
A. Violations of any provisions of the ordinance herein must be personally observed
by members of the District staff able to personally attest to them. The fines for
such violations will be collected on the water bill. Failure to pay a fine amount will
be treated as nonpayment of the water bill and water service may be terminated as
a result. Protests for violations are allowable per Section 8 of this ordinance. The
fines for such violations are as follows:
1. First Violation
The Yorba Linda Water District will hand deliver a door hanger (Exhibit
B) to the location of the violation and will also mail a Notice of First
Violation (Exhibit C) to the current billing address.
2. Second Violation
A second violation within twelve (12) calendar months of the first
violation is punishable by a penalty not to exceed one hundred dollars
($100). This amount will be added to the next water bill fifteen days after
the date of the violation, if not protested. The Yorba Linda Water District
will hand deliver a door hanger (Exhibit B) to the location of the violation
and will also send a Notice of Second Violation (Exhibit D) to the current
billing address.
3. Third Violation
A third violation within twelve (12) calendar months of the first or second
violation is punishable by a penalty not to exceed two hundred and fifty
dollars ($250). This amount will be added to the next water bill fifteen
days after the date of the violation, if not protested. The Yorba Linda
Water District will hand deliver a door hanger (Exhibit B) to the location
of the violation and will also send a Notice of Third Violation (Exhibit E)
to the current billing address.
4. Fourth and Subsequent Violations
A fourth and any subsequent violation within (12) calendar months of the
first or any subsequent violation is punishable by a fine not to exceed
five hundred dollars ($500). This amount will be added to the next water
bill fifteen days after the date of the violation, if not protested. The Yorba
Linda Water District will hand deliver a door hanger (Exhibit B) to the
location of the violation and will also send a Notice of Fourth and
Subsequent Violations (Exhibit F to the current billing address.
5. Water Flow Restrictor Device
In addition to any fines, the District, at the discretion of the General
Manager, may install a water flow restrictor device of approximately one
gallon per minute capacity for services up to one and one -half inch size
and comparatively sized restrictors for larger services. The restrictor will
be installed by the District forty -eight (48) hours after a Notice of Intent to
Install Flow Restrictor (Exhibit G) is sent to the current billing address.
The restrictor will remain installed for a minimum of forty -eight (48) hours
or such time as the General Manager, in his discretion, should decide.
6. Water Service Discontinuation
In addition to any fines and the installation of a water flow restrictor, the
District, at the discretion of the General Manager, may disconnect a
customer's water service for willful violations of mandatory restrictions
listed herein. The discontinuation of service will be imposed by the
District forty -eight (48) hours after a Notice of Intent to Discontinue
Service (Exhibit H) is sent to the current billing address, and will be
imposed in the same process as disconnection pertaining to unpaid bills.
A person or entity that violates this ordinance is responsible for payment
of the District's charges for installing and /or removing any flow restricting
device and for disconnection and /or reconnecting service per the
District's schedule of charges then in effect. The charge for installing
and /or removing any flow restricting device must be paid to the District
before the device is removed. Nonpayment will be subject to the same
remedies as nonpayment of basic water rates.
B. In the event that the individual responsible for the payment of the water bill is not
the violator of the ordinance, notification of penalties will go to both the violation
address and the billing address on file, with any and all fines and associated
charges. Payment of the bill will be the final responsibility of the individual named
on the account.
SECTION 8: Relief from Enforcement
A. The District will issue a Notice of Violation (Exhibits C -F) by mail or personal
delivery at least fourteen (14) calendar days before taking enforcement action, with
the exception of fourth and subsequent violations. Such notice will describe the
violation and the date by which corrective action must be taken. A customer
wishing to protest the Notice of Violation must first seek administrative review by
the District by filing a written Notice of Review (Exhibit 1) with the District no later
than fourteen (14) days from the date of notice. Any Notice of Violation not timely
protested will be final. Upon receipt of a timely protest, the protest will be fully
reviewed by the General Manager, with a Notice of Decision (Exhibit J) sent to the
customer by mail within thirty (30) days of appeal. The District will only grant relief
if the violation claimed is not in violation of the provisions of the Ordinance, the
claim of violation is factually incorrect, or the District finds in its discretion that a
violation did not occur. Should the District deny the customer relief, the customer
may appeal the denial of the protest by filing a Form SC 100 with the Small Claims
division of the Superior Court within 25 days of the District's decision to deny the
protest. (Gov. Code, § 53069.4 (b)(1); Cal. Code of Civ. Pro., § 1013 (a).)
Pending receipt of a written appeal, and appeal to the Superior Court, the District
may take appropriate steps to prevent the unauthorized use of water as
appropriate to the nature and extent of the violations and the current declared
water Stage condition. However, the District will not terminate water service while
an appeal or hearing is still pending.
SECTION 9: This Ordinance is Controlling
To the extent that there is any inconsistency between this ordinance and the Urban Water
Management Plan, any previous ordinances, resolutions, or other planning documents, or
any other documents pertaining to water conservation or water use prohibitions, this
ordinance shall prevail.
PASSED AND ADOPTED this 14th day of May, 2009 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN
John W. Summerfield, President
ATTEST:
Kenneth Vecchiarelli, Secretary
Yorba Linda
Water District
Exhibit "A"
Conservation Ordinance Waiver Application
This Application is pursuant to Ordinance 09-01
Name Date
(Last) (First)
Address for Waiver
(Street) (City) (Zip)
Restriction Waiver is Requested For
Pursuant to Ordinance 09-01, Section 6, if, due to unique circumstances, a specific
requirement of the Ordinance restrictions would result in undue hardship to a person
using water or to property upon which water is used that is disproportionate to the
impacts to water users generally or to similar property or classes of water users to the
individual or property at the above address a waiver may be granted.
The waiver may be granted, conditionally granted or denied based upon any included
support documents and the paid non-refundable Application Processing Fee of$25. These
documents can include a written statement of explanation, photographs, maps, drawings,
etc. Proof of previous conservation through the installation of water saving features must
also be included in the supporting documentation in order for the waiver to be granted or
conditionally granted. Exclusion of this proof is grounds for denial of the waiver.
Further, pursuant to Ordinance 09-01, Section 6, the General Manager's Designee will act
upon any completed application no later than seven (7) days after receipt of the waiver
application with a Notice of Decision (Exhibit J) sent to the address requesting the waiver.
The decision of the Designee can be appealed to the General Manager, with the completion
of another application within seven (7) days of the date of denied waiver. The decision of
the General Manager will be final.
If approved, or conditionally approved, this waiver is valid only from the date approved or
conditionally approved, forward. Any previous violations and subsequent fines or penalties
incurred are final and will not be reimbursed retroactively.
I understand that any information provided on this form or in supporting documentation that
is found to be willfully falsified shall result in an automatic denial of the application.
Signature
FOR OFFICE USE ONLY Application Fee Paid
Approved First Application
Conditionally Approved Second Application
Denied
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Exhibit "B"
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Yorba Linda
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Water District
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As the water supply situation worsens, conserva-
tion and water use efficiency remain key factors.
Please help to do your part.
I
We were in the area and wanted to make you
aware of the following restriction:
I
❑ Watering between 9am and 6pm
❑ Watering more than 15 min pei station per day
I �
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❑ Excessive Water Flow/Runoff '
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❑ Washing down of hard surfaces
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❑Watering when it is raining '
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❑ Other '
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Need Help?
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Check out the other side of this hanger for
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information on
Rebates & Conservation Tips
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Issued byYLWD Employee No.
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Date: I
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' Pursuant to Ordinance XX-XX, this Doorhanger serves as a
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Notice of Violation
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Yorba Linda
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Water District
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Please Do YOUR Part To
Help Conserve Water!
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CONSERVATION TIPS
46 Limit watering to 15 min. per station per day. ;
1 46 Refrain from washing down drive-ways, ;
sidewalks or patios.
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' 46 Adjust sprinkers to eliminate overspray
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and runoff. ,
46 Step on your grass to check if it needs to ;
be watered. If it pops back up, it doesn't. ;
46 Promptly repair all leaks, including those ,
within your sprinkler system. ;
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REBATES
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Both Indoor & Outdoor Rebates are available!
Online rebate forms can be found at: ;
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www.socalwatersmart.com
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www.ylwd.com
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More conservation tips can be found at: ;
www.ylwd.com '
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714-701-3000 ;
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Yorba Linda
Water District
Exhibit "C"
Date
Re: Pursuant to Ordinance 09-01, First Violation, Case No.
Dear Customer,
We wanted to bring to your attention Ordinance 09-01, passed by the Yorba Linda
Water District Board of Directors on May 14, 2009. A District employee was in your
area and noticed an inadvertent violation on the following date, at the
following address: This ordinance, like many
similar throughout California, was passed in reaction to the worsening water crisis.
California has had one of the driest years on record, with eight of the past ten years
meeting drought-level conditions and the Governor of the State of California
proclaimed a state-wide drought and issued a State of Emergency, requesting that all
water users reduce their water use by twenty (20) percent.
We, at the Yorba Linda Water District, are committed to assisting our customers meet
this request by focusing on the reduction of water waste and the efficiency of water
that is used. Rebates for both indoor and outdoor products and conservation tips are
available through the District website at www.vlwd.com.
Please review the included Ordinance and feel free to contact us if you have any
questions about its implementation. Due to unique circumstances, should you require
an exemption from these restrictions, due to unique circumstances which create a
hardship, a request for a Hardship Waiver can be submitted to the District. The
Conservation Ordinance Waiver Application is available at the District Administrative
Offices and through the District website. Upon submittal of the request for a variance
to the District, the District staff will review the request and either approve,
conditionally approve, or deny the waiver. If approved, the waiver is applicable from
that date forward. Any previous violations will not be reimbursed retroactively.
Thank you, in advance, for your commitment to water use efficiency.
Sincerely,
Cindy Botts
Management Analyst
Yorba Linda
Water District
Exhibit "D"
Date
Notice of Second Violation
This Notice is issued pursuant to Ordinance 09-01
Violation Case No. Date Issued
Location of Violation
I. Violations
The following violations of District Ordinance 09-01 have been witnessed as
occurring on said property by a District employee:
II. Corrective Actions
The following corrective action is required:
III. Date for Compliance/Penalties
You have been assessed a penalty for the above violations in the amount of one
hundred ($100) dollars. This penalty will appear on your water bill after fourteen
(14) days, if not appealed. The account is subject to disconnect if any and all
penalties are not paid in a timely manner. Corrective action is required within
fourteen (14) days to avoid future violations. Future violations will also incur
penalties pursuant to Ordinance No. 09-01, Section 7a. A copy of the full Ordinance
is attached.
This order shall become final unless you file a protest with the District no
later than the close of business fourteen (14) days after the date of this Notice
of Violation. The Notice of Appeal is available at the District Administrative
Offices and online at www.vlwd.com.
Issuing Party: Cindy Botts, Management Analyst
Signature:
Yorba Linda
Water District
Exhibit "E"
Date
Notice of Third Violation
This Notice is issued pursuant to Ordinance 09-01
Violation Case No. Date Issued
Location of Violation
I. Violations
The following violations of District Ordinance 09-01 have been witnessed as
occurring on said property by a District employee:
II. Corrective Actions
The following corrective action is required:
III. Date for Compliance/Penalties
You have been assessed a penalty for the above violations in the amount of two
hundred and fifty ($250) dollars. This penalty will appear on your water bill after
fourteen (14) days, if not appealed. The account is subject to disconnect if any and
all penalties are not paid in a timely manner. Corrective action is required within
fourteen (14) days to avoid future violations. Future violations will also incur
penalties pursuant to Ordinance No.09-01 , Section 7a. A copy of the full Ordinance
is attached.
This order shall become final unless you file a protest with the District no
later than the close of business fourteen (14) days after the date of this Notice
of Violation. The Notice of Appeal is available at the District Administrative
Offices and online at www.vlwd.com.
Issuing Party: Cindy Botts, Management Analyst
Signature:
Yorba Linda
Water District
EXHIBIT "F"
Date
Notice of Fourth and Subsequent Violation
This Notice is issued pursuant to Ordinance 09-01
Violation Case No. Date Issued
Location of Violation
I. Violations
The following violations of District Ordinance 09-01 have been witnessed as
occurring on said property by a District employee:
II. Corrective Actions
The following corrective action is required:
III. Date for Compliance/Penalties
You have been assessed a penalty for the above violations in the amount of five
hundred ($500) dollars. This penalty will appear on your water bill after fourteen
(14) days, if not appealed. In addition to the penalty, the District may install a water
flow restrictor device (48/48 Program) and/or may disconnect service for willful
violations, pursuant to Ordinance 09-01. The installation of a restrictor and/or the
disconnection of service may become effective within forty-eight (48) hours, by
separate notice. The account is also subject to disconnect if any and all penalties
are not paid in a timely manner. Corrective action is required within fourteen (14)
days to avoid future violations. Future violations will also incur penalties pursuant
to Ordinance No. 09-01, Section 7a. A copy of the full Ordinance is attached.
This order shall become final unless you file a protest with the District no
later than the close of business fourteen (14) days after the date of this Notice
of Violation. The Notice of Appeal is available at the District Administrative
Offices and online at www.vlwd.com.
Issuing Party: Cindy Botts, Management Analyst
Signature:
Yorba Linda
Water District
Exhibit "G"
Date
Notice of Intent to Install Flow Restrictor
This Notice is issued pursuant to Ordinance 09-01
Violation Case No. Date Issued
Location of Violation
This notice is in regard to the receipt of a Fourth or Subsequent Violation (Exhibit
"F"). Pursuant to Ordinance 09-01, Section 7a, in addition to any fees assessed,
the District may install a water flow restrictor device (48/48 Program) and/or may
disconnect service for willful violations.
The restrictor will be installed by the District forty-eight (48) hours after a Notice of
Intent to Install Flow Restrictor (Exhibit G) is sent to the current billing address.
The restrictor will allow approximately one gallon per minute capacity for services
up to one and one-half inch size and comparatively sized restrictors for larger
services, and will remain installed for a minimum of forty-eight (48) hours.
Removal of the flow restrictor is at the discretion of the General Manager.
Further, pursuant to Ordinance 09-01, Section 7a, payment of the District's
charges for installing and/or removing any flow restricting device and for
disconnection and/or reconnecting service per the District's schedule of charges
then in effect will be included on the customer's water bill. The charge for installing
and/or removing any flow restricting device must be paid to the District before the
device is removed. The account is also subject to disconnect if any and all
penalties are not paid in a timely manner.
Due to unique circumstances, should you require an exemption from these
restrictions, a Hardship Waiver can be submitted to the District, and is available at
the District Administrative Offices and online at www.vlwd.com.
Issuing Party: Kenneth R. Vecchiarelli, General Manager
Signature:
Yorba Linda
Water District
Exhibit "H"
Date
Notice of Intent to Disconnect Service
This Notice is issued pursuant to Ordinance 09-01
Violation Case No. Date Issued
Location of Violation
This notice is in regard to the receipt of a Fourth or Subsequent Violation (Exhibit
"F"). Pursuant to Ordinance 09-01, Section 7a, in addition to any fees assessed,
the District may install a water flow restrictor device (48/48 Program) and/or may
disconnect service for willful violations.
The discontinuation of service will be imposed by the District forty-eight (48) hours
after a Notice of Intent to Discontinue Service (Exhibit H) is sent to the current
billing address.
Further, pursuant to Ordinance 09-01, Section 7a, payment of the District's
charges for installing and/or removing any flow restricting device and for
disconnection and/or reconnecting service per the District's schedule of charges
then in effect will be included on the customer's water bill. The charge for
disconnection and/or reconnecting services must be paid to the District before the
service is restored. The account is also subject to disconnect if any and all
penalties are not paid in a timely manner.
Due to unique circumstances, should you require an exemption from these
restrictions, a Hardship Waiver can be submitted to the District, and is available at
the District Administrative Offices and online at www.vlwd.com.
Issuing Party: Kenneth R. Vecchiarelli, General Manager
Signature:
Yorba Linda
Water District
Exhibit "I"
Notice of Review
This notice is pursuant to Ordinance 09-01
Name Date
(Last) (First)
Address for Waiver/Violation Appeal
(Street) (City) (Zip)
Violation No. (if applicable)
Pursuant to Ordinance 09-01, if, due to unique circumstances, a specific
requirement of the Ordinance restrictions would result in undue hardship,
additional supporting documents are found, or the violation was made in error, an
appeal can be submitted to the District no later than the close of business on the
day before the date scheduled for enforcement action. Any Notice of Violation not
timely appealed will be final.
The waiver may be granted, conditionally granted or denied based upon any
included support documents. These documents can include a written statement of
explanation, photographs, maps, drawings, etc.
Further, pursuant to Ordinance 09-01, Section 7, the General Manager's Designee
will act upon any completed Notice of Review (Exhibit I) no later than seven (7)
calendar days after receipt of the appeal with a Notice of Decision (Exhibit J) sent
to the address requesting the appeal. The decision of the Designee can be
appealed to the General Manager, with the completion of another application
within seven (7) days of the date of denied waiver. The General Manager will act
upon the appeal within thirty (30) calendar days. The decision of the General
Manager is final.
I understand that any information provided on this form or in supporting documentation that
is found to be willfully falsified shall result in an automatic denial of the appeal.
Signature
FOR OFFICE USE ONLY
Approved
Conditionally Approved
Denied
Yorba Linda
Water District
Exhibit "J"
Notice of Decision
This notice is pursuant to Ordinance 09-01
Pursuant to Ordinance 09-01, if, due to unique circumstances, a specific requirement of the
Ordinance restrictions would result in undue hardship, additional supporting documents are
found, or the violation was made in error, an appeal can be submitted to the District no later
than the close of business on the day before the date scheduled for enforcement action. Any
Notice of Violation not timely appealed will be final.
The waiver may be granted, conditionally granted or denied based upon any included support
documents. These documents can include a written statement of explanation, photographs,
maps, drawings, etc.
Pursuant to Ordinance 09-01, Section 6, the General Manager's Designee will act upon any
completed Notice of Notice of Appeal no later than seven (7) calendar days after receipt of the
appeal. Unless specified otherwise at the time approved, the variance will apply to the subject
property during the period of the mandatory water supply shortage condition and if approved
or conditionally approved, will apply from the date of approval only. Any previous violations
and/or subsequent penalties are final. The decision of the General Manager's Designee can be
appealed to the General Manager by written notice within seven (7) calendar days of the date of
the denied waiver. The General Manager shall act upon an appeal within thirty (30) calendar
days after receipt of the appeal with a Notice of Decision sent to the address requesting the
appeal. The decision of the General Manager shall be final in the case of an appeal for a waiver.
In the case of an appeal of a violation fine, should the District deny the customer relief, the
customer may appeal the denial of the protest by filing a Form SC 100 with the Small Claims
division of the Superior Court within 25 days of the District's decision to deny the protest.
(Gov. Code, § 53069.4 (b)(1); Cal. Code of Civ. Pro., § 1013 (a).)
Request for Appeal of: Waiver Violation
Request Decision:
Approved Conditionally Approved Denied
Decision Reason:
Issued by: Kenneth R. Vecchiarelli, General Manager
Signature:
Date:
]Water Yorba Linda
District
Ordinance 09 -01 Violation Log Exhibit "K"
Name of Customer &
Violation Observed
Date & Time
Door Hanger
Employee Signature & Employee Number
Street Address where
Left at
Violation was observed
Address of
In compliance with California Code of Civil Procedure § 2015.5, in
signing this declaration I do hereby declare under penalty ofperjury that
Violation?
the foregoing is true and correct:
Customer Name:
Watering between 9am & 6 pm
Water more than 15 minutes per
Date:
YES
Date:
Customer Address:
station per day
_Excess Water Flow /Runoff
Place: California
down of hard surfaces
_Washing
_Watering when it is raining
Signature
Other:
Time:
NO
Employee #
Customer Name:
Watering between 9am & 6 pm
Water more than 15 minutes per
Date:
YES
Date:
Customer Address:
station per day
_Excess Water Flow / Runoff
Place: California
_Washing down of hard surfaces
_Watering when it is raining
Signature
Other:
Time:
NO
Employee #
Customer Name:
Watering between 9am & 6 pm
Water more than 15 minutes per
Date:
YES
Date:
Customer Address:
station per day
_Excess Water Flow / Runoff
Place: California
_Washing down of hard surfaces
_Watering when it is raining
Signature
Other:
Time:
NO
Employee #
Customer Name:
Watering between 9am & 6 pm
Water more than 15 minutes per
Date:
YES
Date:
Customer Address:
station per day
_Excess Water Flow /Runoff
Place: California
down of hard surfaces
_Washing
_Watering when it is raining
Signature
Other:
Time:
NO
®Yorba Linda
Water District
Ordinance 09 -01 Violation Log Exhibit "K"
Employee #
11•
Water Conservation
Ordinance
Presented to:
YLWD Board of Directors
May 14, 2009
w Yarba Linda Water D1str�ct
Where YLWD
- Gets Its Water
Transfers & Storage
Local Supplies
LA Aqueduct
State
Water Colorado River
ProjectLA.
Aqueduct
Entitlement
River
Local Supplies
Groundwater& Recycling
11•
Current Water Supply Situation
Colorado River = 1.1 MAF
State Water Project (20%) = 0.415 MAF
Pull from Storage/Transfers= 0.380 MAF
Total Supplies - 1.90 MAF
Demands = 2.1-2.2 MAF
Supply Gap = 0.20-0.30 MAF
To meet the Suaply Gaa MET needs a 10% to 15
shortaae reduction
Labe Oro�ille
2008
r '
11•
Labe Mead 2008
i
Call for Conservation
OC Grand Jury- 10%
➢ MET- 10%
MWDOC- 10%
OCWD- 20%
Governor's State of Emergency- Feb. 09
5/18/2009
■Anaheim
200 1 ■Brea
■Buena Park
180 ■El Toro WD
■Fountain Valley
160 -� ■Fullerton
■Garden Grove
140 -�� ■Golden State
■Huntington Beach
120 ■Irvine Ranch
■La Habra
100 ■Laguna Beach CWD
■Mesa Consolidated WD
80 ■Nouton Niguel WD
■Newport Beach
60 ■Orange
■San Clemente
40 ■San Juan Cap
■Santa Ana
20 ■Santa Margarita
■South Coast WD
0 ■Trabuco Canyon
■Tustin
Water Usage ■Westminster
■YLWD
Organization
• • • • Ordinance• •
Permanent Requirements
4 Stages
Violations/ Notices
Appeal
Waiver Process
4
11•
Permanent Requirements
MET Requirements
Limits on Watering Hours: gam- bpm
Limits on Watering Duration: 15min/
station/day
No Watering During Rain
No Runoff
No Washing Down of Paved Surfaces
Obligation to Fix Leaks: 3 days
11•
BMP Requirements
Re-Circulating Water Required for Water
Features & Fountains
No Single-Pass Cooling Systems
Re-Circulated Water System Used In
Commercial Laundry Systems
Re-Circulating Water Systems Required
for New Car Washes
Staff Additions
Limits on Washing Vehicles: Bucket and/or
Positive Shut-off Nozzle
Drinking Water Served Only on Request
Hotels Must Provide the Option to Decline
Daily Laundering
Restaurants Required to Use Water
Conserving Dish Wash Spray Valves
5/18/2009
Conservation 10% 10-20% 20-35% 35%+
Goal
Days of 3 days/wk 3 days/wk:Apr-Oct 2 days/wk:Apr-Oct None
Irrigation (Odd/Even2 days/wk:Nov-Mar 1 days/wk:Nov-Mar
)
Leaks 3 days 2 days 2 days 1 day
Pool/Spas No No 1 ft 1 ft
Restrictions Restrictions No Initial Filling No Initial Filling
New Water No No No No New
Service Restrictions Restrictions Restrictions Water Service
Violations . Notices
1st Violation 2nd Violation 3rd Violation 4th Violatio
Door han0-
,so 0
eAdditional None None None Flow Restrictor
Penalties And/or
Disconnection
7
11•
Appeal Process
File Notice of Review (Exhibit I) no later
than 14 days after the date of Violation
Reviewed by General Manager
Notice of Decision (Exhibit J) sent to
customer within 30 days
Can be further appealed to the Superior
Court within 25 days of District's decision
Waiver Process
Exhibit A
$25 Non-Refundable Processing Fee
Required:
. Does not constitute a grant of special privileges
. Due to special circumstances, there would be a
disproportionate impact
• Granting of the variance would not be detrimental to
adjacent properties
. The situation is not common, recurrent or general
11•
Waiver Process Continued
Approval Authority:
. General Manager's Designee, within 7 days
. Can be Approved, Conditionally Approved or
Denied
. Is valid from the Date of Approval only
. Decision can be appealed to the General
Manager
. General Manager's decision is FINAL
Ordinance Evaluation Process
March 17, 2009: Ordinance reviewed by EAO
Committee
March 19, 2009: Implementation Plan reviewed by
PIT Committee
April 6, 2009: Ordinance reviewed by CAC
Committee
April 7, 2009: Implementation Plan reviewed by PIT
Committee
April 8, 2009: Ordinance reviewed by EAO
Committee
April 21 , 2009: Ordinance reviewed by CAC
Committee
11•
Next Steps
➢ Implementation Plan: May-Jun 2009
➢ Effective Date: July 1 , 2009
Implementation Plan
Advertisements YL Star/ PL News-Tim
Water Conservation Webpage on Website
Goal vs. Actual Conservation -"gas gauge"
E-blast notification to our Customer Mailing List
Automated Phone Call
Ordinance Intro Brochure
Bill Stuffer Monthly Updates to Customers
Sandwich Board Signs on Major Street Corners
10
11•
Questions
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Minutes of the Regular Board of Directors Meeting Held April 9, 2009
STAFF RECOMMENDATION:
Approve the minutes as presented.
ATTACHMENTS:
Nami Description: Type:
040909 BOD - Minutes.doc April 9,2009 Board Meeting Minutes Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/PA 4-0
Director Collett Absent
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
April 9, 2009
The April 9, 2009 regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Summerfield at 6:30 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
DIRECTORS PRESENT
John W. Summerfield, President
William R. Mills, Vice President
Paul R. Armstrong
Michael J. Beverage
Ric Collett
STAFF PRESENT
Ken Vecchiarelli, General Manager
Pat Grady, Assistant General Manager
Art Kidman, General Counsel
Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Diane Cyganik, Finance Director
Gina Knight, HR Manager
Cindy Botts, Management Analyst
Annie Alexander, Executive Secretary
ADDITIONS /DELETIONS TO THE AGENDA
Mr. Vecchiarelli stated that a Closed Session for Item No. 20 was no longer needed.
Item No. 20 was removed from the agenda. President Summerfield announced that
Items No. 13 and 21 would be taken out of order and would immediately follow approval
of the Consent Calendar.
PUBLIC COMMENTS
None.
SPECIAL RECOGNITION
None.
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Mills, the Board voted 5 -0 to
approve the Consent Calendar.
Minutes of the Board of Directors Workshop Meeting held March 23, 2009
Recommendation. Approve the minutes as presented.
2. Minutes of the Regular Board of Directors Meeting held March 26, 2009
Recommendation. Approve the minutes as presented.
3. Payment of Bills, Refunds, and Wire Transfers
Recommendation. Ratify and authorize disbursements in the amount of
$1,859,845.93.
4. Progress Payment No. 11 for the Highland Reservoir Replacement Project
Recommendation. Approve Progress Payment No. 11 in the net amount
of $365,462.60 to Schuler Engineering Corporation and 10% retention of
$40,606.96 deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job No.
200309.
5. Damage Claim Filed by Michael Burns, 19926 Trotter Lane, Yorba Linda
Recommendation. That the Board of Directors reject the claim filed by
Michael Burns.
6. Damage Claim Filed on Behalf of loan Marc, 5052 Grandview Avenue, Yorba
Linda
Recommendation. That the Board of Directors reject the claim filed on
behalf of loan Marc.
ACTION CALENDAR
The following items were taken out of order:
13. Legal Services for Upcoming Labor Negotiations
Mr. Vecchiarelli introduced Richard Kreisler, Senior Partner of Liebert Cassidy &
Whitmore. Ms. Knight then explained that the District currently used Liebert
Cassidy & Whitmore for representation in employment related matters with
positive results. Staff is recommending that the Board engage the services of
Mr. Kreisler to represent the District and provide legal counsel during the meet
and confer process with the District's negotiating team and Employee
Association. Mr. Kreisler then responded to questions from the Board. Director
Collett stated that the Personnel -Risk Management Committee had discussed
the matter at its April 1St meeting and agreed with staff's recommendation.
On a motion by Director Collett, seconded by Director Armstrong the Board voted
5 -0 to authorize the General Manager to engage the services of Richard Kreisler,
of Liebert Cassidy & Whitmore to provide employment relations services for the
District's Labor Negotiations with the Yorba Linda Water District's Employee
Association.
On a motion by Director Beverage, seconded by Director Collett, the Board adjourned to
Closed Session at 6:39 p.m. All Directors were present. Also present were Messrs.
Vecchiarelli, Grady and Kreisler, and Ms. Knight.
21. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California
Government Code
Agency Designated Representatives: Ken Vecchiarelli
Pat Grady
Gina Knight
Richard Kreisler
Employee Organization: Yorba Linda Water District Employees Association
K
On a motion by Director Armstrong, seconded by Director Collett, the Board reconvened
in Open Session at 7:08 p.m. President Summerfield reported that no action was taken
during Closed Session that was required to be reported under the Brown Act.
7. Sewer Acreage Fee Agreement with Shapell Industries, Inc.
Director Beverage announced that he would need to recuse himself from this
item as the agreement was with a company who was a source of income.
Director Beverage excused himself from the meeting at this time.
Mr. Conklin explained that Shapell Industries, Inc. had requested preparation of
an agreement for Vesting Tentative Tract Map 16208 in light of changes mutually
agreed upon in the scope of Sewer obligations that were required due to
construction issues. The Planning- Engineering- Operations Committee reviewed
the Agreement at its April 2nd meeting and supports staff's recommendation.
On a motion by Director Mills, seconded by Director Armstrong the Board voted
4 -0 to authorize the President and Secretary to execute an Acreage Fee
Agreement with Shapell for Vesting Tentative Tract Map 16208, subject to prior
execution of the Agreement by Shapell.
Director Beverage rejoined the meeting at this time.
8. Change Order No. 6 for the Lakeview Reservoir Project
Mr. Conklin explained that due to the rains the previous month, work on the site
had been delayed. SSC Construction, Inc. has submitted a request for a time
extension of 21 calendar days in order to complete the project.
On a motion by Director Mills, seconded by Director Armstrong the Board voted
5 -0 to approve Change Order No. 6 adding 21 calendar days for construction of
the Lakeview Reservoir Project, Job No. 200704.
9. Professional Services Agreement Amendment for Environmental Compliance
Services for the Highland Reservoir Replacement Project
Mr. Conklin stated that BonTerra Consulting had submitted a contract
amendment request for additional environmental services needed to comply with
CEQA requirements not included in the original scope of work. Because the
reservoir was key structure in an early 20th Century California water system,
photographs and documentation of the existing reservoir are required to comply
with the conditions of the Historic American Engineering Record. The Planning -
Engineering- Operations Committee reviewed the request at its April 2nd meeting
and suggested that the final report be provided to the District, the City of Yorba
Linda and the Yorba Linda City Library due to its historical significance.
On a motion by Director Mills, seconded by Director Beverage the Board voted
5 -0 to authorize an amendment to the Professional Services Agreement with Bon
Terra Consulting in the amount of $15,700 for additional environmental
compliance services for the Highland Reservoir Replacement Project, Job No.
200309.
K3
10. Award of Geotechnical Engineering Services for the Hidden Hills Reservoir
Project
Mr. Conklin explained that staff had solicited proposals from five firms for
geotechnical engineering services in anticipation of construction of the Hidden
Hills Reservoir. Only two of the five firms submitted a proposal for the project.
Staff has reviewed the proposals and recommend award to Leighton Consulting,
Inc.
On a motion by Director Mills, seconded by Director Armstrong the Board voted
5 -0 to authorize execution of a Professional Services Agreement for
Geotechnical Engineering Services with Leighton Consulting, Inc. for the Hidden
Hills Reservoir Project in the amount of $94,558.
11. Rebuild of Engine No. 5 at Highland Booster Station
Mr. Cory stated that until the replacement booster station was completed, the
existing pumps and motors would need to be maintained to operate at maximum
efficiency which will require a major rebuild of the natural gas engine driver for
Pump No. 5. Only one estimate for the work was received from Cummins Engine
Company for approximately $45,000. Staff will save $5,000 from the estimate by
removing the old engine themselves.
On a motion by Director Beverage, seconded by Director Mills the Board voted
5 -0 to authorize the General Manager to execute a Purchase Order with
Cummins Engine Company in the amount not to exceed $40,000 to rebuild the
Highland Booster Pump Station Engine No. 5.
12. Resolution Supporting the Santa Ana River Watershed Integrated Regional
Water Management Plan
Mr. Conklin explained that the Santa Ana Watershed Project Authority had
requested the District adopt a Resolution in support of the "One Water One
Watershed" Integrated Regional Water Management Plan to help secure funding
for resources in the region. The Planning- Engineering- Operations Committee
reviewed the Resolution at its meeting held April 2nd and supports staff's
recommendation.
On a motion by Director Mills, seconded by Director Beverage the Board voted
5 -0 on a Roll Call to adopt Resolution 09 -05 supporting the "One Water One
Watershed" Santa Ana River Watershed Integrated Regional Water Management
Plan and its submittal to the Department of Water Resources for Proposition 84
Funding, and authorize the General Manager to send a response letter to Santa
Ana Watershed Project Authority staff.
13. Legal Services for Upcoming Labor Negotiations
This item was taken out of order.
14. Draft Water Conservation Ordinance
Mr. Grady provided a brief PowerPoint presentation highlighting the purpose of
and need for the Ordinance, permanent requirements, water supply shortage
stages, violations and notices, and the appeals and waivers process. Mr. Grady
also reviewed the evaluation process and implementation plan for the Ordinance.
Staff is requesting that the Board set a public hearing for May 14, 2009 at 6:30
n
p.m. to receive testimony from the public. Staff then responded to questions
from the Board.
Michael Marien addressed the Board regarding specific sections of the
Ordinance.
Further discussion of the Ordinance then followed.
On a motion by Director Beverage, seconded by Director Mills the Board voted
5 -0 to set a public hearing for May 14, 2009 at 6.30 p.m. to solicit feedback and
testimony from the public.
DISCUSSION ITEMS
15. Status of Hidden Hills Reservoir Project
Mr. Conklin reported that the remainder of the construction awards related to the
project were now complete. The State Parks Department has approved the
necessary permit and all related insurance requirements have been met. Staff
expects to be breaking ground soon.
REPORTS, INFORMATION ITEMS AND COMMENTS
16. a. President's Report
No report was given.
b. Directors' Reports
Director Collett stated that he would not be in attendance for the public
hearing and had attended the first meeting of the Citizens Advisory
Committee.
C. General Manager's Report
Mr. Vecchiarelli reported that he had attended the AWWA conference and
provided a presentation regarding the lessons learned from the Freeway
Complex Fire. The presentation was well received.
d. Future Agenda Items and Staff Tasks
None.
COMMITTEE REPORTS
17. a. Executive - Administrative - Organizational Committee
(Summerfield /Mills) Alternate. Collett
1) Minutes of meeting held April 8 were provided at the meeting.
Directors Summerfield and Mills attended. The second revision of
the draft Water Conservation Ordinance was discussed during the
meeting.
2) Meeting scheduled for April 21, 4:00 p.m.
61
b. Finance - Accounting Committee
(Beverage /Summerfield) Alternate. Mills
1) Meeting scheduled for April 14, 4:00 p.m.
C. Personnel -Risk Management Committee
(Armstrong /Collett) Alternate. Summerfield
1) Minutes of meeting held April 1 were provided in the agenda
packet. Directors Armstrong and Collett attended. Items discussed
during the meeting were as follows: damage claims; status of
personnel on Administrative Leave and risk management activities;
A Closed Session regarding labor negotiations with the YLWD
Employees Association was also held.
2) Meeting scheduled for May 11, 4:00 p.m.
d. Planning- Engineering- Operations Committee
(Mills /Armstrong) Alternate. Beverage
1) Minutes of meeting held April 2 were provided at the meeting.
Directors Mills and Armstrong attended. Items discussed during
the meeting were as follows: Change Order No. 6 for the Lakeview
Reservoir Project; Professional Services Agreement for
Environmental Compliance Services for the Highland Reservoir
Replacement Project; Award of Geotechnical Engineering Services
for the Hidden Hills Reservoir Project; Resolution supporting the
Santa Ana River Watershed Integrated Regional Water
Management Plan; Shapell Pre - Annexation Acreage Fee
Agreement; 2009/10 preliminary CIP budget; monthly groundwater
production, purchased water and preventative maintenance
program reports; monthly MWDOC Managers and OC Groundwater
Producers meeting summary reports; status report on capital
projects in progress; and plan for expansion of groundwater supply.
2) Meeting scheduled for May 7, 4:00 p.m.
e. Public Information - Technology Committee
(Collett /Beverage) Alternate. Armstrong
1) Minutes of meeting held April 7 were provided at the meeting.
Directors Collett and Beverage attended. Items discussed during
the meeting were the Water Conservation Ordinance
Implementation Plan and Budget and the 2009/10 Public
Information budget.
2) Meeting scheduled for May 5, 4:00 p.m.
C.1
f. MWDOC /OCWD Ad Hoc Committee
(Mills /Collett) Alternate: Summerfield
1) Meeting scheduled for May 26, 4:00 p.m.
g. Revenues and Rates Ad Hoc Committee
(Collett /Mills)
1) Meeting scheduled for April 28, 4:00 p.m.
h. City of Placentia Ad Hoc Committee
(Beverage /Vecchiarelli)
1) Meeting to be scheduled.
Citizens Advisory Committee
1) Minutes of meeting held March 31 were provided in the agenda
packet. Items discussed during the meeting were as follows:
introductions of Board, staff and Committee members; Committee
Guidelines and Brown Act requirements; near term and future goals
and objectives; District's distribution system; water supply shortage;
and the Draft Water Conservation Ordinance and Implementation
Plan.
2) Minutes of meeting held April 6 were provided at the meeting.
Items discussed during the meeting were as follows: water
conservation; meeting schedule; Colorado River, MWD Diamond
Valley Tours and Orange County Water Summit; and Draft Water
Conservation Ordinance and Implementation Plan. A short tour of
the District's facilities was also conducted.
3) Meeting scheduled for April 21, 4:00 p.m.
INTERGOVERNMENTAL MEETINGS
18. a. MWDOC /MWD Workshop, April 1 (Staff)
Mr. Vecchiarelli attended and commented on the Colorado River and
State Water Project allocations which were discussed during the meeting.
b. OCWD Board, April 1 (Staff)
Mr. Vecchiarelli attended and commented on the budget which was
discussed at the meeting.
C. Yorba Linda City Council, April 7 (Mills)
Director Mills attended and made note of some items on the agenda
including the closure of Main Street to accommodate a car show and the
discussion of hiring Sacramento Advocates as a lobbyist to represent the
City.
BOARD OF DIRECTORS ACTIVITY CALENDAR
rA
Authorization to attend meetings scheduled after April 9, 2009. Agenda is available in the District office prior to
meeting.
ADHI
Finance - Accounting Committee, Apr 14, 4:00 p.m.
Beverage / Summerfield
MWDOC Board, Apr 15, 8:30 a.m.
Staff
OCWD Board, Apr 15, 5:00 p.m.
Staff
Yorba Linda Planning Commission, Apr 15, 7:00 p.m.
Collett
Citizens Advisory Committee, Apr 21, 4:00 p.m.
Staff
Executive - Admin- Organizational Committee, Apr 21, 4:00 p.m.
Summerfield /Mills
Yorba Linda City Council, Apr 21, 6:30 p.m.
Armstrong
District Board Meeting, Apr 23, 8:30 a.m.
Beverage / Summerfield
Revenues and Rates Committee, Apr 28, 4:00 p.m.
Collett/Mills
Yorba Linda Planning Commission, Apr 29, 7:00 p.m.
Summerfield
M av
Citizens Advisory Committee, May 4, 8:00 a.m.
Staff
Public Information - Technology Committee, May 5, 4:00 p.m.
Collett/Beverage
Yorba Linda City Council, May 5, 6:30 p.m.
Mills
MWDOC /MWD Workshop, May 6, 7:30 a.m.
Staff
OCWD Board, May 6, 5:00 p.m.
Staff
Planning- Engineering- Operations Committee, May 7, 4:00 p.m.
Armstrong /Beverage
Personnel -Risk Management Committee, May 11, 4:00 p.m.
Armstrong /Collett
Finance - Accounting Committee, May 12, 4:00 p.m.
Beverage / Summerfield
Yorba Linda Planning Commission, May 13, 7:00 p.m.
Summerfield
District Board Meeting, May 14, 6:30 p.m.
Executive - Admin- Organizational Committee, May 19, 4:00 p.m.
Summerfield /Mills
Yorba Linda City Council, May 19, 6:30 p.m.
Armstrong
MWDOC Board, May 20, 8:30 a.m.
Staff
OCWD Board, May 20, 5:00 p.m.
Staff
Holiday, May 25
District Offices Closed
MWDOC /OCWD Ad Hoc Committee Meeting, May 26, 4:00 p.m.
Mills /Collett
Yorba Linda Planning Commission, May 27, 7:00 p.m.
Collett
District Board Meeting, May 28, 8:30 a.m.
CONFERENCES AND SEMINARS
19. None.
CLOSED SESSION
Item No. 20 was removed from the agenda.
20. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Subdivision (b)(1)(b) of Section
54956.9 of the California Government Code
Number of Potential Cases: Unknown
The exposure to litigation arises from assertions of District responsibility for
property and related losses incurred during the "Freeway Complex" firestorm of
November 15 and 16, 2008.
Item No. 21 was taken out of order.
E:3
21. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California
Government Code
Agency Designated Representatives: Ken Vecchiarelli
Pat Grady
Gina Knight
Richard Kreisler
Employee Organization: Yorba Linda Water District Employees Association
ADJOURNMENT
The meeting adjourned at 8:33 p.m. The next meeting of the Board of Directors is
scheduled for April 23, 2009, at 8:30 a.m.
10.1
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 14, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Diane Cyganik, Finance Director Dept:
Reviewed by Legal
Maria Trujillo, Accounting CEQA Compliance:
Assistant I
Payments of Bills, Refunds, and Wire Transfers
ITEM NO. 7.2
Yes
N/A
$660,581.13
All Funds
N/A
N/A
Finance
N/A
N/A
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Due to an extremely light agenda, the
regularly scheduled meeting on April 23, 2009 was canceled. Staff obtained authorization from the
Board President to release the disbursements that would have been approved by the Board at the
April 23rd meeting with ratification to take place at the May 14th meeting. Pursuant to law, staff is
hereby submitting this list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify disbursements in the amount of $660,581.13.
DISCUSSION:
The wire transfers and major items on this disbursement were as follows: wires in the amount of
$110.94 to Bank of America for the March 2009 visa payment, $147,627.69 to MWDOC for
February 2009 water purchase, and $5,521.75 to Parsons for March 2009 services; and, checks in
the amount of $57,005.17 to McCormick, Kidman & Behrens for March 2009 services, $52,352.36
to Southern California Edison Company for March 2009 electrical services, and $51,874.00 to
General Pump Company for upgrades to Booster Pump and Motor No. 2 at the Highland Booster
Pump Station. The balance of $112,525.48 were routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks, listed below.
In summary, the check register total was $427,017.39; payroll No. 7 total was $233,563.74; and, the
disbursements of this agenda report are $660,581.13. A summary of the checks are as follows:
Payables:
Manual Check Check No. 51347
Computer Checks Check Nos. 51348 - 51432
Pavroll #7:
Manual Checks Check Nos. 4290 - 4294
The disbursement total for this period was $660,581 .13, distributed as follows:
Water $638,071 .40
Sewer $14,745.96
ID #1 $79.00
ID #2 $7,684.77
TOTAL $660,581 .13
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers normally on a semi-monthly basis.
The Board last approved payments on April 9, 2009.
ATTACHMENTS:
Nam Description: Type:
09-CS 423.doc Cap Sheet 04/23/09 Backup Material
042309 Check List.odf Check List 04/23/09 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/PA 4-0
Director Collett Absent
April 23, 2009
(Ratified May 14, 2009)
CHECK NUMBERS
51347 TO 51432 $ 273,757.01
WIRES:
W -41309 Bank of America $
110.94
W -41409 MWDOC $
147,627.69
W -42309 Parsons $
5,521.75
$
153,260.38
TOTAL OF CHECKS AND WIRES: $ 427,017.39
PAYROLL NO. 7:
CHECK NUMBERS:
4290 TO 4294 $ 233,563.74
--------------------------------------------------------------------------------------------------------------------
TOTAL: $ 660,581.13
------------------------------------------------------------------
------------------------------------------------------------------
RATIFIED BY THE BOARD OF DIRECTORS MINUTE ORDER
AT BOARD MEETING OF MAY 14, 2009
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER
$
638,071.40
SEWER
$
14,745.96
I D# 1
$
79.00
I D# 2
$
7,684.77
TOTAL: $660,581.13
Yorba Linda Water DistrictwCK REGISTER
FOR CHECKS DATED 04 -10 -09 THRU 04 -23 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51347
04 -13 -09
04 -13 -09
SOUTHERN CALIF EDISON CO.
52,352.36
51348
04 -23 -09
04 -23 -09
BECKY WILLS
8.35
51349
04 -23 -09
04 -23 -09
JENNIFER COFFEY
26.25
51350
04 -23 -09
04 -23 -09
SARAH BARNUM
16.11
51351
04 -23 -09
04 -23 -09
A PLUS AWARDS BY DEWEY
10.78
51352
04 -23 -09
04 -23 -09
ABIGAIL ABBOTT STAFFING SVC
7,053.70
51353
04 -23 -09
04 -23 -09
ADVANCED INFRASTRUCTURE
1,614.30
51354
04 -23 -09
04 -23 -09
ALEXIS OIL CO /DAL CHEM INC.
190.31
51355
04 -23 -09
04 -23 -09
ARROW HARDWARE
552.84
51356
04 -23 -09
04 -23 -09
AT &T
45.09
51357
04 -23 -09
04 -23 -09
ATWOOD SALES
215.26
51358
04 -23 -09
04 -23 -09
B & M LAWN & GARDEN
96.69
51359
04 -23 -09
04 -23 -09
CADET UNIFORM SERVICE
594.29
51360
04 -23 -09
04 -23 -09
Ca1CPA
395.00
51361
04 -23 -09
04 -23 -09
CALIF WATER ENVIRON ASSN(CWEA)
80.00
51362
04 -23 -09
04 -23 -09
CDW -G GOVERNMENT, INC
3,431.47
51363
04 -23 -09
04 -23 -09
CENTA CORPORATION
2,885.61
51364
04 -23 -09
04 -23 -09
CERIDIAN BENEFITS SERVICES
100.00
51365
04 -23 -09
04 -23 -09
CITY OF ANAHEIM
6,146.63
51366
04 -23 -09
04 -23 -09
CITY OF PLACENTIA
656.76
51367
04 -23 -09
04 -23 -09
COMMERCIAL MAINTENANCE
131.16
51368
04 -23 -09
04 -23 -09
COMMONWEALTH UPHOLSTERY
435.00
51369
04 -23 -09
04 -23 -09
COMMWORLD ORANGE COAST
2,143.42
51370
04 -23 -09
04 -23 -09
CORE SUPPORT RESOURCES INC.
3,150.00
51371
04 -23 -09
04 -23 -09
DAN COPP CRUSHING CORP.
164.00
51372
04 -23 -09
04 -23 -09
DATALOK ORANGE COUNTY
268.42
51373
04 -23 -09
04 -23 -09
DELL MARKETING L.P.
1,862.26
51374
04 -23 -09
04 -23 -09
DELTA DENTAL - PMI
296.32
51375
04 -23 -09
04 -23 -09
DICK'S LOCK & SAFE INC.
397.59
51376
04 -23 -09
04 -23 -09
DIEHL, EVANS & COMPANY, LLP
4,500.00
51377
04 -23 -09
04 -23 -09
DRAGER SAFETY INC.
296.20
51378
04 -23 -09
04 -23 -09
ESTRADA HARDWARE CO INC.
242.44
51379
04 -23 -09
04 -23 -09
FEDERAL EXPRESS
79.51
51380
04 -23 -09
04 -23 -09
FLEET SERVICES, INC
507.04
51381
04 -23 -09
04 -23 -09
FRY'S ELECTRONICS
265.04
Yorba Linda Water DistrictwCK REGISTER
FOR CHECKS DATED 04 -10 -09 THRU 04 -23 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51382
04 -23 -09
04 -23 -09
GENERAL PUMP CO., INC.
51,874.00
51383
04 -23 -09
04 -23 -09
GRAYBAR ELECTRIC CO
3,034.82
51384
04 -23 -09
04 -23 -09
HACH COMPANY
505.89
51385
04 -23 -09
04 -23 -09
HALSTED & HOGGAN INC
811.48
51386
04 -23 -09
04 -23 -09
HARDY & HARPER INC.
2,780.00
51387
04 -23 -09
04 -23 -09
HOME DEPOT CREDIT SERVICES
117.17
51388
04 -23 -09
04 -23 -09
INFOSEND
2,536.56
51389
04 -23 -09
04 -23 -09
JON'S FLAGS & POLES, INC.
136.48
51390
04 -23 -09
04 -23 -09
KATRINA BROWN
336.06
51391
04 -23 -09
04 -23 -09
KEN MENDUM
1,594.00
51392
04 -23 -09
04 -23 -09
KENNETH R. VECCHIARELLI
28.39
51393
04 -2309
04 -23 -09
LEHIGH SAFETY SHOE CO
500.99
51394
04 -23 -09
04 -23 -09
LIEBERT CASSIDY WHITMORE
1,833.53
51395
04 -23 -09
04 -23 -09
LINCOLN NATIONAL LIFE
1,862.76
51396
04 -23 -09
04 -23 -09
MC FADDEN -DALE HARDWARE
1,420.33
51397
04 -23 -09
04 -23 -09
MC MASTER -CARR SUPPLY CO.
155.78
51398
04 -23 -09
04 -23 -09
McCORMICK,KIDMAN & BEHRENS LLP
57,005.17
51399
04 -23 -09
04 -23 -09
MICROSOFT TECHNET
483.80
51400
04 -23 -09
04 -23 -09
MINUTEMAN PRESS
302.27
51401
04 -23 -09
04 -23 -09
MUNICIPAL WATER DISTRICT
146.00
51402
04 -23 -09
04 -23 -09
NICKEY PETROLEUM CO
3,646.92
51403
04 -23 -09
04 -23 -09
ONE STOP SIGNS & GRAPHICS
500.25
51404
04 -23 -09
04 -23 -09
ORANGE COUNTY - I W M D
1,048.80
51405
04 -23 -09
04 -23 -09
ORANGE COUNTY REGISTER
1,033.68
51406
04 -23 -09
04 -23 -09
ORANGE COUNTY WATER DISTRICT
1,000.00
51407
04 -23 -09
04 -23 -09
PARTS SOURCE ANAHEIM
892.09
51408
04 -23 -09
04 -23 -09
PEERLESS PUMP COMPANY
3,277.75
51409
04 -23 -09
04 -23 -09
PLACENTIA DISPOSAL
499.36
51410
04 -23 -09
04 -23 -09
PRAXAIR DISTRIBUTION
2,069.28
51411
04 -23 -09
04 -23 -09
QUINN POWER SYSTEMS ASSOCIATES
41.25
51412
04 -23 -09
04 -23 -09
RISK MANAGEMENT
5,621.66
51413
04 -23 -09
04 -23 -09
ROB KNAGGS
1,600.00
51414
04 -23 -09
04 -23 -09
SC FUELS
740.69
51415
04 -23 -09
04 -23 -09
SIEMENS ENERGY &
836.14
51416
04 -23 -09
04 -23 -09
SIEMENS WATER
651.33
Yorba Linda Water DistricAECK REGISTER •
FOR CHECKS DATED 04 -10 -09 THRU 04 -23 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51417
04 -23 -09
04 -23 -09
SOUTHERN CALIF GAS CO.
16,994.94
51418
04 -23 -09
04 -23 -09
SOUTHWEST NETWORKS INC.
135.00
51419
04 -23 -09
04 -23 -09
ST.JOSEPH HERITAGE HEALTHCARE
262.00
51420
04 -23 -09
04 -23 -09
STACY BAVOL /PETTY CASH
289.18
51421
04 -23 -09
04 -23 -09
STAPLES BUSINESS ADVANTAGE
552.50
51422
04 -23 -09
04 -23 -09
SUNSTATE EQUIPMENT CO
347.62
51423
04 -23 -09
04 -23 -09
TIME WARNER CABLE
187.38
51424
04 -23 -09
04 -23 -09
TOWNSEND PUBLIC AFFAIRS, INC.
5,240.00
51425
04 -23 -09
04 -23 -09
U S BANK TRUST NAT'L ASSN.
2,500.00
51426
04 -23 -09
04 -23 -09
UNDERGROUND SERVICE ALERT
172.50
51427
04 -23 -09
04 -23 -09
UNITED INDUSTRIES
432.25
51428
04 -23 -09
04 -23 -09
VISION SERVICE PLAN
1,681.46
51429
04 -23 -09
04 -23 -09
WELLS SUPPLY CO
1,123.84
51430
04 -23 -09
04 -23 -09
WESTSIDE BUILDING MATERIAL
340.69
51431
04 -23 -09
04 -23 -09
XEROX CORPORATION
1,165.93
51432
04 -23 -09
04 -23 -09
YORBA LINDA HARDWARE
196.84
W41309
04 -13 -09
04 -13 -09
BANK OF AMERICA
110.94
W41409
04 -14 -09
04 -14 -09
MUNICIPAL WATER DISTRICT
147,627.69
W42309
04- 23 -0.9
04 -23 -09
PARSONS ENGINEERING SCIENCE
5,521.75
427,017.39
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 14, 2009
Board of Directors
Ken Vecchiarelli, General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Diane Cyganik, Finance Director Dept:
Reviewed by Legal
Maria Trujillo, Accounting CEQA Compliance:
Assistant I
Payments of Bills, Refunds, and Wire Transfers
ITEM NO. 7.3
Yes
N/A
$1,651,874.74
All Funds
N/A
N/A
Finance
N/A
N/A
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,651,874.74.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $80,078.22 to
ACWA -HBA for May 2009 health premium; a wire of $261.96 to ACWA -EAP for May 2009 EAP; a
wire of $26,059.00 to ACWA/JPIA for January through March 2009 workers' compensation
premium; a wire of $244,432.99 to MWDOC for March 2009 water purchase; a wire of $14,177.15
to City National Bank for Job 200704 March 2009 retention; a wire of $1,727.40 to Bank of America
for April 2009 visa payment; a check of $169,975.99 to Schuler Engineering for Job 200309 April
2009 progress payment; and, a check of $269,745.85 to SSC Construction for Job 200704 March
2009 progress payment. The balance of $389,120.67 is routine invoices.
ADP is now issuing our payroll checks, with the exception of the third party checks, listed below.
In summary, the check register total is $1,195,579.23; payroll Nos. 8 and 9 totals are $229,118.19
and $227,177.32, respectively; and, the disbursements of this agenda report are $1,651,874.74. A
summary of the checks is as follows:
Payables:
Manual Check Check No. 51433
Computer Checks Check Nos. 51434 - 51541
Pavroll #8:
Void Check Check No. 4295
Manual Check Check No. 4296
Void Checks Check Nos. 4297 - 4298
Manual Checks Check Nos. 4299 - 4303
Pavroll #9:
Manual Check Check No. 4304
Void Check Check No. 4305
Manual Checks Check Nos. 4306 - 4310
The disbursement total for the current period is $1,651 ,874.74, distributed as follows:
Water $1 ,602,506.69
Sewer $46,870.45
ID #1 $0.00
ID #2 $2,497.60
TOTAL $1 ,651 ,874.74
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
09-CS 514.doc Cap sheet 5/14 Backup Material
Mav14 check list.odf Check list 5/14 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/PA 4-0
Director Collett Absent
CHECK NUMBERS
51433 TO 51541
WIRES:
W -42709
ACWA -HBA
W- 42709A
ACWA -EAP
W -5109
ACWA/JPIA
W -51409
MWDOC
W- 51409A
City National Bank
W- 51409B
Bank of America
TOTAL OF CHECKS AND WIRES:
PAYROLL NOS. 8 AND 9:
CHECK NUMBERS:
4295 TO 4303
4304 TO 4310
May 14, 2009
$ 828,842.51
$ 80,078.22
$ 261.96
$ 26,059.00
$ 244,432.99
$ 14,177.15
$ 1.727.40
$ 366,736.72
$ 1,195,579.23
$ 229,118.19
$ 227,177.32
TOTAL: $ 1,651,874.74
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MAY 14, 2009
------------------------------------------------------------------
------------------------------------------------------------------
TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS
AS FOLLOWS:
WATER $1,602,506.69 SEWER $ 46,870.45
I D# 1 $ 0.00 I D# 2 $ 2,497.60
TOTAL: $1,651,874.74
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 04 -24 -09 THRU 05 -14 -09
Check.
Check_..
Posting.
Vendor Name ...................
Check.....
No
Date
Date
Amount
51438
05 -14 -09
OS -14 -09
ABIGAIL ABBOTT STAFFING SVC
9,002.90
W42709
04 -27 -09
04 -27 -09
ACWA -HBA
80,078.22
42709A
04-27-09
04 -27 -09
ACS, A -HBA
261.96
51439
05 -1409
05 -I4 -09
ACWA /JPIA
75.00
W5109
05 -01 -09
05 -01 -09
ACWA /JPTA
26,059.00
51434
05 -14 -09
05 -14 -09
ALEX SOLES
8.35
51440
05 -14 -09
05 -14 -09
ALEXANDER HAMILTON INSTITUTE
48.48
51441
05 -14 -09
05 -14 -09
ALJON GRAPHICS, INC
597.32
51442
OS -14 -09
05 -14 -09
ANAHEIM WHEEL & TIRE
75.00
51443
05 -14 -09
05 -14 -09
ANSW-:ili ONE COMMUNICATIONS
312.89
51435
05 -14 -09
05 -14 -09
ANTHONY SERPATELLI
92.38
51444
05 -14 -09
05 -14 -09
AQUA - METRIC SALES CO.
29,988.25
51445
05 -14 -09
05 -14 -09
ARROWHEAD
44.76
51446
05 -14 -09
05 -14 -09
ARTISTIC MAINTENANCE, INC
4,828.41
51447
OS -14 -09
05 -14 -09
ASSOCIATED LABORATORIES
3,553.10
51448
05 -14 -09
05 -14 -09
AT & T - CATNET2
3,820.09
51449
05 -14 -09
05 -14 -09
AT & `t' MOBILITY
411.18
51450
05 -14 -09
05 -14 -09
ATWOOD SALES
136.21
51541
05- 1.4 -09
05 -14 -09
AVANTE GARDE INC.
10,825.00
51451
05 -14 -09
05 -14 -09
AWWA
125.50
51452
05 -14 -09
05- 1.4 -09
B & M LAWN AND GARDEN INC.
341.93
51409E
05 -14 -09
05 -14 -09
BANK OF AMERICA
1,727.40
51453
05 -14 -09
05 -14 -09
BIOVIR LABORATORIES INC.
410.25
51454
05 -14 -09
05 -14 -09
BONTERRA CONSULTING
1,657.25
51455
05 -14 -09
05 -14 -09
BRIAN VARGAS
235.00
51456
05 -14 -09
05 -14 -09
BUTIER ENGINEERING INC
20,372.50
51457
05 -14 -09
05 -14 -09
C & L REFRIGERATTON CORP.
1,915.13
51458
05 -14 -09
05 -14 -09
C. WELLS PIPELINE
636.19
51.459
05 -14 -09
05 -14 -09
CADET UNIFORM SERVICE
579.54
51460
05 -14 -09
05 -14 -09
CALIF WATER ENVIRON ASSN(CWEA)
80.00
51461
05- 14--09
05 -14 -09
CALPELRA
335.00
51462
05 -14 -09
05 -14 -09
CAROLLO ENGINEERS
11,143.50
51463
05 -14 -09
05 -14 -09
CDW -G GOVERNMENT, INC
693.29
51464
05 -14 -09
05 -14 -09
CERIDIAN BENEFITS SERVICES
100.00
51465
05 -14 -09
05-14 -09
CITIZEN'S BUSINESS BANK
18,886.22
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 04 -24 -09 THRU 05- 1.4 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51409A
05 -14 -09
05 -14 -09
CITY NATIONAL BANK
14,177.15
51466
05- 1.4 -09
05 -14 -09
CITY OF PLACENTIA
196.44
51467
05 -14 -09
05 -14 -09
CLINICAL LAB. OF SAN BERN.
1,405.00
51468
05 -14 -09
05 -14 -09
COGSDALE SERVICES CORPORATION
16,567.74
51469
05 -14 -09
05 -14 -09
CONSOLIDATED REPROGRAPHICS
997.60
51470
05 -14 -09
05 -14 -09
COUNTY OF ORANGE
100.00
51471
05--14 -09
05-14 -09
CULLIGAN
1,808.80
51472
05 -14 -09
0S -14 -09
D. R. CRISKE TRUCKING
700.25
51473
05 -14 -09
05 -14 -09
D.R. CRISKE TRUCKING INC
2,225.99
51474
05- 14 -09
05 -14 -09
D.RENEE CHRISTENSEN INC
300.00
51436
05 -14 -09
05 -14 -09
DFI PROPERTIES LLC
142.89
51475
05 -14 -09
05 -14 -09
DIGT -KFY CORPORATION
48.04
51476
05- 1.4 -09
05 -14 -09
DRAGER SAFETY INC.
295.00
51477
05 -14 -09
05 -14 -09
EISEL ENTERPRISES, INC.
673.02
51478
05 -14 -09
05 -14 -09
ESRI
7,895.32
51479
05 -14 -09
05- 14--09
FAIRWAY FORD SALES, INC.
565.44
51480
05 -14 -09
05 -14 -09
FILTER RECYCLING SERV --CES, INC
97.75
51481
05 -14 -09
05 -14 -09
FRY'S ELECTRONICS
303.97
51482
05 -14 -09
05- 1.4 -09
FULLERTON PAINT & FLOORING
548.45
51433
05 -14 -09
05- 14--09
GEORGR TANNER
103.04
51484
05 -14 -09
05-14 -09
HARDY & HARPER INC.
21,158.83
51485
05 -14 -09
05 -14 -09
HASLER, INC. MAILING SYSTEMS
755.38
51486
05 -14 -09
05 -14 -09
HOME DEPOT CREDIT SERVICES
500.00
51487
05-14 - -09
05 -14 -09
INFOSEND
9,626.35
51488
05 -14 -09
05 -14 -09
INTERIORS BY JANI -TRESS
4,464.14
51489
05 -14 -09
05 -14 -09
INTEROP /MOBILE BUSINESS/CLOUD
150.00
51539
05 -14 -09
05 -14 -09
KATRINA BROWN
2,469.11
51437
05 -14 -09
OS -14 -09
KEYSTONE CONTRACTING INC
992.84
51490
05 -14 -09
05 -14 -09
KNOTT'S BERRY FIRM
6,517.46
51491
05 -14 -09
05- 1.4 -09
T.F 7C : _FTON CONSTIT,'PING, INC.
870.40
51492
05 -14 -09
05 -14 -09
LIEBERT CASSIDY WHITMORE
6,241.13
51 -493
05 -14 -09
05 -14 -09
LPR
85.00
51494
05 -14 -09
05-14 -09
MC MASTER -CARR SC)PPLY CO.
63.31
51495
05 -14 -09
05 -14 -09
MCR TECHNOLOGIES INC.
940.08
51496
05 -14 -09
0S -14 -09
MINUTEMAN PRESS
453.71
Yorba Linda Water DistrictCHECK REGISTER
FOR. CHECKS DATED 04 -24 -09 THRU 05 -14 -09
Check. Chec=k... Posting. Vendor Name ................... Check.....
No Date Date Amount
51497
05 -14 -09
05 -14 -09
MORTON SALT
2,516.39
51498
05 -14 -09
05 -14 -09
MUDGE FASTENERS, INC
509.60
W51409
05 -14 -09
05 -14 -09
MUNICIPAL WATER .DISTRICT
244,432.99
51499
05 -14 -09
05 -14 -09
MUZAK OA
130.87
51500
05 -14 -09
05- 1.4 -09
NATIONAL NOTARY ASSOCIATION
406.50
51501
05 -14 -09
05 -14 -09
NEXTEL OF CALIFORNIA
1,886.67
51502
05 -14 -09
05 -14 -09
NICKEY PETROLEUM CO
6,710.45
51503
05 -14 -09
05 -14 -09
OFFICE SOLUTIONS
990.16
51504
05 -14 -09
05 -14 -09
ORANGE COUNTY WATER ASSN. -DUES
50.00
51505
05 -14 -09
05 -14 -09
ORVAC ELECTRONICS
274.55
51506
05 -14 -09
05 -14 -09
PARTS SOURCE ANAHEIM
512.04
51507
05 -14 -09
05 -14 -09
PRAXAIR DISTRIBUTION
487.96
51508
05 -14 -09
05 -14 -09
PSOMAS & ASSOCIATES
5,71.2.34
51509
05 -14 -09
05 -14 -09
QtJINN POWER SYSTEMS ASSOCIATES
4,034.93
515 7-0
05 -14 -09
05 -14 -09
RICHARD GANGLOFF III
60.00
51511
05 -14 -09
05 -14 -09
SAFE' GLOW
716.66
51512
05 -14 -09
05- 14--09
SC FUELS
695.79
51513
05 -14 -09
05 -14 -09
SCHUL;k KNGINEERING CORP.
169,975.99
51540
05 -14 -09
05-14 -09
SCOTT' W. MOULTON
7,012.50
51514
05 -14 -09
05- 1.4 -09
SECU_'2�TY SOLUTIONS
350.00
51515
05 -14 -09
05 -14 -09
SHRED -7T LOS ANGELES
65.00
51.516
05 -14 -09
05 -14 -09
SOUTH COAST AQMD
2,550.03
51433
04 -24 -09
04 -24 -09
SOUTHERN CALIF EDISON CO.
160.00
51517
05 -14 -09
05 -14 -09
SOUTHERN CALIF EDISON CO.
71,992.42
51518
05 -14 -09
05 -14 -09
SOUTHERN CALIF C=AS CO.
8,855.73
51519
05 -14 -09
05 -14 -09
SOUTHERN COUNTIES
4,877.85
51520
05 -14 -09
05 -14 -09
SSC CONSTRUCTION, INC
269,745.85
51521
05 -14 -09
05 -14 -09
STACY BAVOL /PRTTY CASH
30.88
51522
05 -14 -09
05 -14 -09
STAPLES BUSINESS ADVANTAGE
449.31
51523
05 -14 -09
05 -14 -09
STATER BROS.MARKETS PROPERTY
1,641.25
51524
05-14-09
05- 1.4 -09
STEVE CONKLIN
705.00
51525
05 -14 -09
05 -14 -09
TECH PRO SALES & SERVICE INC.
259.85
51526
05 -14 -09
05 -14 -09
TETRA TECH, ISG ##1
23,849.35
51527
05 -14 -09
05 -14 -09
THE BEE MAN
150.00
51528
05 -14 -09
05 -14 -09
TRAFFIC CONTROL SERVICE, INC
17,068.31
Yorba Linda Water DistrictCHECK REGISTER
FOR CHECKS DATED 04 -24 -09 THRU 05 -14 -09
Check. Check... Posting. Vendor Name ................... Check.....
No Date Date Amount
51529
05 -14 -09
05 -14 -09
U S POSTAL SERVICE(HASLER)
5,000.00
51530
05 -14 -09
05 -14 -09
UNITED INDUSTRIES
167.36
51531
05 -14 -09
05 -14 -09
VERIZON WIRELESS
423.27
51532
05 -14 -09
05 -14 -09
VILLAGE NURSERIES
82.51
51533
05 -14 -09
05 -14 -09
VISION SERVICE PLAN
1,664.79
51534
05 -14 -09
05 -14 -09
WALTERS WHOLESALE ELECTRIC CO
92.29
51535
05 -14 -09
05 -14 -09
WATER ENVIRONMENT FEDERATION
267.00
51536
05 -14 -09
05 -14 -09
WELLS SUPPLY CO
3,690.66
51537
05 -14 -09
05 -14 -09
WESTSIDE BUILDING MATERIAL
296.75
51538
05 -14 -09
05 -14 -09
YORBA LINDA HARDWARE
130.55
1,195,579.23
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: May 14, 2009 Budgeted: Yes
Total Budget: 11 .5M
To: Board of Directors Cost Estimate: 11 .5M
Funding Source: District & Developer
Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200704
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 23 for the Lakeview Reservoir Project
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement with
SSC Construction, Inc. (SSC) for construction of an 8-million gallon underground concrete reservoir,
piping and appurtenances. The project also includes demolition of the existing Bastanchury Booster
Pump Station and Reservoir (two steel storage tanks). The site is located north of Bastanchury
Road off the new Lakeview Avenue extension, north of the Hover Development and south of Vista
Del Verde's Village 4. When completed, the project will increase operational, fire and emergency
storage capacity, retain better water quality through improved circulation and improve reliability of
the water system.
STAFF RECOMMENDATION:
Approve Progress Payment No. 23 in the net amount of $269,745.85 to SSC Construction, Inc. and
5% retention of $14,197.15 deposited to City National Bank escrow account, for construction of the
Lakeview Reservoir Project, Job No. 200704.
DISCUSSION:
In accordance with the contract documents, SSC submitted a request for Progress Payment No. 23,
in the amount of $283,943.00 for completed work through March 31 , 2009. During this period, SSC
continued with fine grading of the site, installation of wrought iron perimeter fence, and continued
placement of concrete for "v" ditches. The contractor also continued work on the cathodic protection
system and curb and gutter.
The status of the construction contract with SSC Construction, Inc. is as follows:
. The current contract is $11 ,006,911 .61 and 663 calendar days starting June 18, 2007.
. If approved, Progress Payment No. 23 is $283,943.00 (2.6% of the total contract amount),
less 5% retention of $14,197.15 for a net payment of $269,745.85.
. Total payments to date including retention are $10,707,851 .37 (97.3% of the total contract
amount).
. As of March 31, 2009, 653 calendar days were used (98.5% of the contract time).
Staff and Butier, the District's construction manager for the project, have reviewed the contractor's
progress payment and recommend approval. A copy of Progress Payment No. 23 is attached for
your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction contract
with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8 million gallon
underground concrete reservoir, piping and appurtenances, and demolition of the existing
Bastanchury Booster Pump Station and Reservoir. On April 10, 2008, the District Board of Directors
approved Change Order No. 1 increasing the total contract amount to $10,639,500 and total
contract calendar days to 547. On June 30, 2008, staff approved Change Order No. 2 in the net
amount of $2,887.92 increasing the total contract to $10,642,387.92. On July 10, 2008, the Board of
Directors approved Change Order No. 3 in the amount of $55,393.45 and an additional 27 calendar
days to be added to the contract. On February 12, 2009, the Board of Directors approved Change
Order No. 4 in the amount of $167,113.53 and an additional 49 calendar days to be added to the
contract. At the same meeting, the Board of Directors also approved Change Order No. 5 in the
amount of $142,016.71 and an additional 19 calendar days to be added to the contract. On April 9,
2009, the Board of Directors approved Change Order No. 6 adding an additional 21 calendar days
to the contract. The Board has approved twenty two progress payments to date for this project, the
most recent of which was approved on March 26, 2009.
ATTACHMENTS:
Name: Description: Type:
PPR 23 SSC Construction.odf Progress Pay Report 23 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/PA 4-0
Director Collett Absent
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Lakeview Reservoir Projecf PROGRESS PAY REQUEST NO, 23
LOCATION Yorba Linda, CA PROJECT NO. 200704 PAGE 1 OF 1 PAGES
CONTRACTOR SSC Construction, Inc. DATE 3131109
)RIGINAL CONTRACT AMOUNT;
$ 10,489,600.00
WTHORIZED CHANGE ORDERS:
517,411.61
Z15VISED CO NT RACT AMO U NT:
11,006,911-61
PROGRESS PAY ESTIMATE FOR PERIOD
March 1, 2009 TO
March 31, 2009
CALENDAR DAYS
PREVIOUS THIS MONTH
TO DATE
VALUE OF WORK COMPLETED
$ 10.125,627.00 $
147,943.00 $
10,273,570.00
CHANGE ORDER WORK COMPLETED
$ 298,281,37 $
135,000.00 $
434,281.37
TOTAL VALUE OF WORk COMPLETED
$ 10,€23,908.37 $
283,943.00 $
10,707,851.37
LESS RETENTION 5 %
$
535,392.57
LESS OTHER [DEDUCTIONS
50 °A of Bf ronic Wire Fees
$
150.00
NET EARNED TO DATE
$
10,172,308.80
LESS AMOUNT PREVIOUSLY PAID
$
9,902,552.95
SALAzNCE DUE THIS ESTIMATE
$
269.745.$5
NOTICE TO PROCEED
COMPLETION TIME.
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
June 18, 2007
487
CALENDAR DAYS
176
CALENDAR DAYS
663
CALENDAR DAYS
653
CALENDAR DAYS
10
CALENDAR DAY$
REQUESTED BY-
.................
.._..._ ..... ....
Brent Bra er, Asst Controller, S C Construction Inc.
APPROVED BY: .4-L � �+ 1.�t 1�-LL c a DATE: Z If 4-L0
Jahn Whisenhun , Construction ,ytanager, eutier Engineering
APPROVED BY: DATE: .
Kenneth R. Vewhiarelli, General Manager, YLWD
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: May 14, 2009 Budgeted: N/A
To: Board of Directors
Funding Source: Developer Funded
From: Ken Vecchiarelli, General Account No: 2-2600
Manager
Job No: 200907
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A
Technician II
Subject: Terms and Conditions for Sewer Service with Larry and Tracey Pratt
SUMMARY:
The Pratts are proposing to demolish and rebuild their single family home at 5951 Sandra Drive. They
plan to connect their corner lot to the sewer main at Short Street. The property is approximately 0.55 acre
and is located within the District's Western Service Area. An exhibit depicting the project location is
attached for your reference.
STAFF RECOMMENDATION:
Approve the Terms and Conditions for Sewer Service with Larry and Tracey Pratt for 5951 Sandra Drive,
Yorba Linda, Job No. 200907.
DISCUSSION:
The applicants' property is located within Drainage Area 1 of the District's Sewer Service Area. The
District has an existing sewer main in Short Street that extends northeasterly into Lakehaven Way. The
applicants are required to extend the sewer main along Short Street by approximately 160 feet, and
construct two manholes, a potential 4-inch lateral for future connection, and a 4-inch house lateral to their
residence in accordance with the District Rules and Regulations for Sewer Service and in compliance
with the District's Sewer Standards and Specifications. The Terms and Conditions for Sewer Service with
Larry and Tracey Pratt are attached for your consideration.
ATTACHMENTS:
Name: Description: Type:
200907 T Cmdf Terms&Conditions for Sewer Service with Larry&Tracey Agreement
Pratt
200907 Exhibit.Ddf Exhibit of Short St.Sewer Main Extension Exhibit
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
BM/PA 4-0
Director Collett Absent
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR SEWER SERVICE
NAME OF APPLICANT: LARRY & TRACEY PRATT
LOCATION OF PROJECT: 5951 SANDRA DRIVE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 200907
Date: May 14, 2009
LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: LARRY & TRACEY PRATT
LOCATION OF PROJECT: 5951 SANDRA DRIVE, YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or
later) for the Water and Sewer facilities.
14) The applicant shall complete an Application to and Agreement for Water
Service.
15) The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: LARRY & TRACEY PRATT
LOCATION OF PROJECT: 5951 SANDRA DRIVE, YORBA LINDA
19) The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan, the Insurance Services Office's suggested
standards contained in the "Grading Schedule of Municipal Fire Protection ",
and the District's Standard Specifications. All design plans shall be
prepared under the supervision of and stamped by a Registered Civil
Engineer licensed to practice in the State of California.
20) The applicant's water facilities (on -site) shall be Privately owned and
maintained.
21) The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: LARRY & TRACEY PRATT
LOCATION OF PROJECT: 5951 SANDRA DRIVE, YORBA LINDA
32) The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site) shall be Privately owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: LARRY & TRACEY PRATT
LOCATION OF PROJECT: 5951 SANDRA DRIVE, YORBA LINDA
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall construct approximately 160 feet of new 8 -inch VCP
sewer main with two manholes, one potential sewer lateral, and one new
sewer lateral, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the May 14,
2009 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Kenneth R. Vecchiarelli, P.E., General Manager
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PREPARED BY:
SCALE: N.T.S.
YORBA LINDA WATER DISTRICT EXHIBIT
0 L PROPOSED SEWER DATE- 5-6-09
FOR
w1717 E. MIRALCMA AVENUE
PLACENTIA, CALIFORNIA 92870 5957 SANDRA DRIVE FILENAME: 200907
(714)701-3000
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: May 14, 2009 Budgeted: Yes
Total Budget: $200,000
To: Board of Directors Cost Estimate: $200,000
Funding Source: Sewer Operating
Fund
From: Ken Vecchiarelli, General Account No: 202-2700
Manager
Job No: J-200905
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Professional Services Agreement Amendment for Lakeview Sewer Lift Station
Rehabilitation
SUMMARY:
The 33-year old Lakeview Sewer Lift Station in the Yorba Linda Lakebed needs replacement of its
two submersible pumps and control systems. Tetra Tech was hired in July 2006 as the design
consultant to provide plans and specs for an upgraded lift station. The design was completed but
the project bidding and construction was put on hold due to limitations in the existing SCE power
facilities and complications regarding the SCE easement. The project issues have now been
resolved. At the District's request, Tetra Tech provided a proposal to finalize the design and to
provide engineering services during the bidding and construction phases.
STAFF RECOMMENDATION:
That the Board of Directors authorize Amendment No. 1 to the Professional Services Agreement
with Tetra Tech Consultants in the amount of $19,960 for design, bidding and construction phase
services for the Lakeview Sewer Lift Station Project.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee reviewed this matter at their meeting held on May
7, 2009 and supports staff's recommendation.
DISCUSSION:
A professional services agreement was executed with Tetra Tech in the amount of $22,120 on July
13, 2006. Tetra Tech completed design of the upgraded lift station before the project was put on
hold due to inadequate electrical service and easement issues. These issues developed as the
need for larger, more powerful grinder pumps were identified as the solution to overcome frequent
clogging and to reduce maintenance and alarm call outs. SCE required a larger easement to
provide the new power source for the pumps and when the property owner would not agree to
provide this easement, the project was put on hold. It was recently reactivated when the pump
problem became untenable and the threat for sewer overflows from the station increased. New
pump options were investigated by the consultant and a solution was found to deliver the necessary
power within the existing easement.
With a workable solution identified, staff requested Tetra Tech to submit a proposal to provide
additional services to complete the project. Staff has reviewed the added services for completion of
the revised design drawings and specifications, project management, bid assistance, shop drawing
review, change order review, and as-built drawings, and recommends approval of the additional
scope and fee. A copy of Tetra Tech's proposal is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board previously adopted Resolution No. 07-09 on June 28, 2007 approving the Lakeview
Sewer Lift Station Rehabilitation project in the 5 year Capital Improvement Program for Fiscal Years
2007-2012.
ATTACHMENTS:
Name: Description: Type:
Document.odf PSA Amendment-Lakeview Lift Station Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
PA/MB 4-0
Director Collet Absent
d(
OTETRATECH
April 20, 2009
Mr. Hank Sarnaripa
Yorba Linda Water District
Post Office Box 309
Yorba Linda, CA 92686 -0309
` R"
APR 2 4 2009
Reference: Request for Additional Budget to Provide Professional Engineering Designs and
Construction Phase Services for the Lakeview Lift Station
Dear Mr. Samaripa:
Yorba Linda Water District originally authorized Tetra Tech, Inc. to complete the plans and
specifications for the upgrade of the Lakeview Lift Station in July 2006. The plans and
specifications were completed to the 100% milestone prior to the end of the 2006 calendar year.
However, SCE brought up easement issues which caused the project implementation to be
delayed, since power upgrades were required. The project has basically been on hold since this
time, however we continued to provide exhibits and various documents to assist the District with
resolving SCE's concerns. SCE now states that the power load is not significant enough to warrant
bringing 3 Phase power to the site and therefore the easement issues no longer apply.
At this time, it is our understanding that the District desires to move forward with a single phase
pump that will meet the pumping criteria. A couple of more years of operation have proven to be
just about all the original pumping facilities can endure. With the pumps no longer being
manufactured, replacement parts are coning harder and harder to come by and there is no local
technical support. As such, the project priority continues to rise.
Per your request, we are moving forward with making revisions to the plans, specifications and
estimate for District review. Upon your approval, the documents can then be let for bid. Our
original scope of work did not envision the long delays, the amount of effort needed to coordinate
with SCE, and subsequent calculations, design, drafting, revising specifications and cost estimate
per the current project approach. As such, we request additional budget to complete the project
documents.
In addition, it is our understanding that the District would like our team to provide bid phase and
construction phase services. As such, this letter requests authorization of additional budget to
complete bid phase and construction phase services. We have attached a detailed scope of work
and hourly fee summary breakdown per task and classification. Due to delays outside of our
control, we also request use of our 2009 Standard Billing Rates, attached hereto for your reference.
Tetra Tech, Inc.
1622-1 i.agura Canyon Road Su to 2GJ, h-vire, C ?. 91618
-7- ,I 94g.727.7099 Fax 949.7? 7.709:5 ,..v aetracr,h.com
OTETRA TECH
Mr. Hank Samaripa
April 20, 2009
Page 2.
We propose to complete the scope of work for a not -to- exceed fee of $19,950. We loop forward to
your positive response to our request and working with you on this exiting assignment. As always,
please do not hesitate to contact me at your earliest convenience should you have any questions or
desire any additional information.
Sincerely,
Aeven E .
Divisional Vice President
RSA/cg
PAP03731\00381WordprolL tters11t0o1.doc(l06)
Attachments
YORBA LINDA WATER DISTRICT
Lakeview Lift Station
SCOPE OF WORK
Task 1— Project Management and Quality Assurance
1.1 Project .Management: Tetra Tech will complete all project management duties for this project
including day -to -day communications, budget and schedule tracking, invoicing, coordination with
YLWD, coordination of subconsultants, design team and quality review team.
1.2 Quality Assurance: Tetra Tech will perform independent quality reviews prior to all submittals.
Quality reviews will be performed by and/or under the direction of the Quality Assurance Team
leader. All individuals completing quality reviews will be completely independent from this project;
that is that they have not completed any portion of the calculations, design, drafting or word
processing on this project.
Task Z -- Preparation of Plans, Specifications and Estimate
2.1 Contract Documents:. Provide calculations, analysis and pump selection to meet SCE Single
Phase power requirements. Update project plans, specifications and estimate per selected pumps. All
sheets will be stamped with a wet seal and wet signed by a California registered civil engineer.
2.2 Deliverables: Tetra Tech will submit (3) sets of plans and estimate for review and comment at
the 100% and final stages. One (1) set of original mylars, sealed and signed, will be provided to
YLWD for final approval, signature and reproduction for bidding.
2.3 Bid Phase Services: Tetra Tech will respond to three (3) request for information, prepare one (1)
addenda, attend the pre -bid meeting, attend the bid opening, review bid received for accuracy and
qualifications of the contractor, submit written recommendation for award.
Task 3 -- Construction Phase Services
3.1 Shop Drawing Review: Tetra Tech will review and process shop drawings for the project. We
will combine review comments from the District and Tetra Tech and prepare a review letter and
distribute the contract specified amount of stamped copies to the contractor and the District. We have
assumed there will be eight (8) shop drawings for review and approval. If drawing revisions are
required, we will provide instructions, create pencil sketches and/or provide details as required.
Changes will be incorporated into the record drawings elsewhere in this scope of work.
3.2 Substitute .Materials: Tetra Tech will evaluate the acceptability of substitute materials and
equipment proposed by the contractor and provide recommendations to the District for
approval /denial. Reviews shall be limited to paper submittals and office communication. For purposes
of the proposal, we have assumed one (1) substitute submittal will be made.
3.3 Change Corder ReviewlNegotiation: Tetra Tech will evaluate change order requests submitted by
the contractor to determine validity of additional work request and proposed cost/schedule credit/debit.
P: 1P0 3 7 3 1 100 3 81Wordpm\l.cucs'JtOQl uopc.doc - I - TETRA TECH
YORBA LINDA WATER DISTRICT
Lakeview Lift Station
The review will also verify that the original design intent has not been altered. For purposes of the
proposal, we have assumed one (1) substitute submittal will be made.
3.4 RF"FCs: Respond to four (4) contractor submitted RFIsIRFCs. Prepare hand sketch of CAD
drawing revision if necessary.
3.5 Record Drawings: Revise the final design drawings in AutoCAD R14 or later to reflect "As-
Built" conditions based on contractor furnished information, field sketches and records kept during
construction. Provide one set of "As- Built" plans on mylar to the District along with electronic files.
Assumptions Included in Preparing our Scope of Services
It is assumed that the following items will be provided by and are the responsibility of others, or
deemed not required for this project:
• The District will provide a project manager /contract administrator.
• The District will pay all permit, plan checking and other fees not waived by other agencies nor
made the responsibility of the contractor, direct or reimburse Tetra Tech for said fees at cost plus
15% above the contract amount.
• YLWD shall provide reproduction for bidding and construction phase services, or reimburse Tetra
Tech, Inc. at cost plus I S% above the contract amount.
• All facilities and appurtenances are to be located within public right-of-way or within an existing
easement. Exhibits, legal descriptions, plat maps, and processing thereof for new easements is
excluded from this scope of work.
• Compaction testing, material testing and surveying for construction of the facilities will be
performed by others, retained directly by, and coordinated by, YLWD or the contractor.
• YLWD shall perform all daily observation, inspection, to verify the facilities are constructed in
conformance with the project documents.
P: IP037311f 7038'tWordprotiettecs�1t041 scopc.dac - Z - TETRA TECH
PERSON-HOUR ESTIMATE
Lakeview Lift Station i
PD
TASK
HRS I HRS PM I HRS I HRS I HRS 11HRS I HRS I PE ENG CANTN TYPE HRS IBSRVR HRS I SUM I SUM I GA DC SUBTHORSh I TOSUM E
TASK 1 Project Management and Quality Assurance
1.1 Project Management 4 $25 4 5805
1.2 Quality Assurance 2 2, $540
Subtotal 2 4 0 0 0 0 0 0 0 $25 $0 6 $1,345
TASK 2 Preparation of Plans,Specifications and Estimate
2.1 Constract Documents 12 4 4 10 $55 30 $4,685
2.2 Deliverables 2 $255 2 $485
2.3 Bid Phase Services 12 6 4 1 $50 23 $3,935
Subtotal 0 24 10 8 12 0 l 0 0 $360 0 55 $9,105
TASK 3 Construction Phase Services
3.1 Shop Drawing Review(8) 4 8 16 28 $4,060
3.2 Substitute Materials(1) 1 2 2 5 $765
3.3 Change Order Review/Negotiation(1) 6 $25 6 $1,195
3.4 RFI/RFC's(4) 4 8 2 14 $2,290
3.5 Record Drawings 1 6 1 $230 8 $1,200
Subtotal 0 16 18 18 8 0 1 0 0 $255 $0 61 $9,510
TOTAL 2 44 28 26 20 0 2 0 0 $640 $0 122 $19,960
-------- M,.. TETRA TECH
TETRA TECF
W ,1i
Exhibit. B
2009
HOURLY CHARGE RATE AND
EXPENSE REIMBURSEMENT SCHEDULE
Professional
Engineering Intem/Technician/Assistant ... $ 62.00
Project Administrator .. ...............................
$ 105.00
Designer /CAD Operator /Engineer I...........
$ 115.00
Engineer H and III /Senior Designer ..........
$ 125.00
Biologist ...................... ...............................
$ 125.00
Planner ........................ ...............................
$ 125.00
Senior Engineer /Landscape Architect........
$ 139.00
Project Engineer/Project Coordinator........
$ 160.00
Senior Planner ............. ...............................
$ 175.00
Senior Scientist ........... ...............................
$ 175.00
Senior Project Engineer .............................
$ 175.00
Project Manager /Sr. Project Coordinator...
$ 195.00
Senior Project Manager ..............................
$ 255.00
Program Director/Project Director .............
$ 270.00
Administrative
Administrative Clerk ... ............................... $ 60.00
Word Processor /Admin. Support ............... $ 85.00
Graphic Designer.... ................................... S 115.00
Reimbursable In -mouse Costs
Photo Copies (B&.W 8.5 "x11 ")......
$ 0.15/Each
Photo Copies (B &W 11 "x17 ") .......
$ 0.40 /Each
Color Copies (up to 8.5 "x1 I") ........
$ 2.00/Each
Color Copies (to 11 "x17 ") ..............
$ 3.00/Each
Computer Usage .............................
$ 2.50/Hour
Surve IM a vpin,2
Survey Technician I .... ...............................
$ 109.00
Survey Technician II/Field Supervisor.......
$ 125.00
Senior Surveyor . .......... ...............................
$ 141.00
Project Surveyor ......... ...............................
$ 163.00
Two - Person Survey Parry ..........................
$ 230.00
Two - Person Survey Party with GPS ..........
$ 275.00
Three- Person Survey Party ........................
$ 320-00
Survey Travel Time (Two- person) .............
$ 109.00
Survey Travel Timc (Three- person) ...........
$ 153,00
Construction Management
Construction Observer 1 ............................. $ 95.00
Construction Observer II ............................ $ 110.00
Senior Construction Observer .................... $ 130.00
Resident Engineer ....... ............................... $ 160.00
Construction Manager . ............................... $ 180.00
Compact Discs . ............................... $10.00/Each
Large Format Copies ..................... $ 0.40/S.F.
Mileage ............ ............................... $0.585/Mile
*current GSA POV Mileage Rate subject to change
Company Vehicles .......................... $8,00/Hour
All other direct costs, such as reproduction, special photography, postage, delivery services, overnight mail, out -of-
area telephone calls, printing and any other services performed by subcontractor, will be billed at cost plus 15 %.
NOTE: All costs and rates are effective January 1, 2009, and subject to annual increase.
P:1 P0373110038\Wordvro\LettemMtOOI Exhibit A - CA 20Mdoc
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: May 14, 2009 Budgeted: Yes
To: Board of Directors Cost Estimate: 280,000
Funding Source: ID No. 1 GO Bonds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200901
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Award of Construction Contract for San Antonio Pressure Reducing Station
SUMMARY:
On April 27, 2009, bids were received from 11 contractors for the construction of the San Antonio
Pressure Reducing Station Upgrade Project. It will consist of removing the upper half of the
underground vault, installation of new pressure reducing valves and piping, and rebuilding the vault
with improved access, lighting and ventilation. The low bid was $236,250 by Paulus Engineering,
Inc. The Engineer's Estimate was $280,000.
STAFF RECOMMENDATION:
That the Board of Directors award the Contract for Construction of San Antonio Pressure Reducing
Station Upgrade Project to Paulus Engineering, Inc., for $236,250.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee reviewed this matter at their meeting on May 7,
2009 and supports staff's recommendation.
DISCUSSION:
The San Antonio Pressure Reducing Station Upgrade Project is designed to work in conjunction
with the Zone Reconfiguration Project, to assist with raising the hydraulic grade line from Elevation
675 to 706 feet, to mitigate the low pressure problems in three separate areas, affecting
approximately 800 homes. It is anticipated that construction will be complete by November 2009.
Bids were received from 11 contractors, ranging from a low of $236,250 to a high of $424,000, as
shown on the attached bid summary sheet. The bid tabulation and other bid documents from the
low bidder, Paulus Engineering, Inc., were reviewed by District staff and found to be acceptable.
PRIOR RELEVANT BOARD ACTION(S):
On June 28, 2007, the Board of Directors adopted Budgets for FY 2007/08 and FY 2008/09 and
approved the current Five Year Capital Improvement Plan (CIP) for FY 2007-2012. On September
13, 2007, the Board of Directors authorized staff to modify the Current Five Year Plan Capital
Improvement Projects List and the Adopted Budget for FY 2007-2009 by adding the Zone 4
Reconfiguration Project for the Twin Peaks Area of East Lake Village. On December 4, 2008, the
Board of Directors authorized the President and Secretary to Amend the Consultants Agreement
with Psomas, in the amount of $43,125 for additional work to provide design services and bid
assistance for upgrades to the San Antonio PRS in conjunction with the Zone Reconfiguration
Project, Job No. 200710.
ATTACHMENTS:
Name: Description: Type:
San Antonio Bid List.odf San Antonio Bid Results Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
MB/PA 4-0
Director Collett Absent
SAN ANTONIO PRESSURE REDUCING STATION
UPGRADE PROJECT
JOB NO. 200901
BIDDER BID
1. Paulus Engineering $236,250
2. Stevens Construction, Inc. $247,706
3. SRD Engineering, Inc. $248,700
4. GCI Construction, Inc. $249,900
5. Pacific Coast Infrastructure, Inc. $252,300
6. Caliagua $255,250
7. Fleming Environmental, Inc. $268,594
8. SCW Contracting Corp. $284,041
9. Schuler Engineering Corp. $293,400
10. John T. Malloy, Inc. $320,000
11. Humphrey Constructors $424,000
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: System Improvements Following Freeway Complex Fire
STAFF RECOMMENDATION:
This is for information only. No action is required.
ATTACHMENTS:
Nan. Description: Type:
Fwv Fire Mitigations Presentation.odf Mitigations Presentation Presentation
5/18/2009
Yorba Linda
Water Distri c
Overview
* On November 15, 2oo8, the Freeway Complex Fire
devastated many areas served by the Yorba Linda
Water District. During this event, the District realized
a fire event of this magnitude can push resources to its
limit.
• As was proven during the firestorm, this type of event
can quickly overwhelm a water system and hamper
fire-fighting efforts.
• The following report addresses the on-going efforts by
the District staff to make improvements to the water
system. Additionally this report will make staff
recommendations for future system hardening efforts.
1
5/18/2009
PF
Recommendations :
i. Improve reliability of SCADA control systems
impacted directly or indirectly by the fire.
2. Increase ability to transfer water into areas of the
distribution system that may have high demands
caused by an emergency.
3. Protect against loss of electrical power to pumping
stations.
4. Improve staff training and coordination with outside
agencies.
Improve reliability of SCADA systems
• During the fire event a SCADA control sensor at Santiago
Booster Station was disrupted which in turn shut the
electric pumps off at the Santiago Booster station.
• Since the event upgrades and changes have been made to
the stations controls; the programmable logic controller
was replaced and control instruments were individually
fused to reduce multiple failures in the future.
2
5/18/2009
Increase ability to transfer water
4
•Water demand in wild-land
interface of the District exceeded
the pumping capabilities of the
existing pumping stations.
Y`
• As mitigation,the Operation
Department has since installed
and tested temporary pumping
connections at several zones
throughout the District r "
is
Moving Water Between Zones
Pumping Fairmont Zone 3 to 4 Pumping Fairmont Zone 4 to 5
3
5/18/2009
Portable Pumping Connections
M•lpk[:FN['4'Y.[7NF lltitl'k-t1F IAW'A'1'1[]N MAp
Hidden Hills Reservoir
•As further mitigation,the
District has begun construction
of the Hidden Hills reservoir,
which will supplement water
supplies to the Hidden Hills _
upper zone with an additional a .
million gallons of water in - Y'
storage. _,
4
5/18/2009
Hidden Hills Reservoir
y y
Portable Pump
The District has also purchased ��iOpp, �
portable pumping equipment that -
is designed to deliver water at -
pressures and volumes to • !�+� `e r i
supplement those zones whereit is
envisioned there could be a need
for additional water
Further,we have budgeted for one
additional mobile pump that is
designed to operate at higher
capacity and higher discharge
pressure so we have more
flexibility.
5
5/18/2009
Purchase of Portable Generator
To further improve our
capabilities the District has also
purchased a portable electric
generator to provide power to
pumping stations during
prolonged power outages.
•We will be working with an
electrical contractor to install
quick connections for this
generator at Hidden Hills,Box
Canyon and other stations that are
supplied only by electric pumps.
Improve staff training and coordination
with outside agencies
During the incident there was
some lack of communication
between Fire Authority and
District Staff ,
-This was partly due to the time
lag between information received
at the Incident Command Post
(ICP)getting to the District and r.
vice versa.
•For example,the District did
send a Senior Water Distribution
Operator to the Fire Incident
Command Post but this person
was not in direct contact with
those at the head of the ICP.
6
5/18/2009
WEROC Water/Fire Task Force
In response to this need for improved communications,
WEROC, at the direction of its member agencies, created
the Water/Fire Task Force to address many issues that
came about not only from the Freeway Fire but also
previous year's fires.
• This task force, which included two members of the
District staff, made recommendations for a template to be
used to help the various water agencies with their
mitigation efforts.
• Also included was setting up meetings for training staff of
both agencies to work more closely within the Incident
Command systems.
Emergency Digital Information Service
• As further mitigation, the District has incorporated
the monitoring of the California Emergency Digital
Information Service.
• This email alert service allows the District to be kept
aware of upcoming weather storm warnings, fire alerts
and other state emergency related issues.
• The District is also receiving California Emergency
Monitoring Reports on a daily basis so that we might
keep abreast of all state wide emergency related
activities.
7
5/18/2009
Staff recommen a ions
for further mitigation
Continue to assess District facilities
to provide further recommendations
for fire hardening and system
improvements during emergency
conditions.
Further mitigation recommendations
• Evaluate maintenance activities in the urban wild-land
areas.
Initiating increased training between the District and
the Fire Authority.
Updating the District's weed abatement program.
8
5/18/2009
Thank You
Please Remember to
Conserve Water
9
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Executive Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
Minutes of meeting held April 21 , 8:00 a.m.
Meeting scheduled for May 21, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
042109 EAO - Minutes.doc EAO Mtg Minutes 04/21/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING
April 21, 2009
A meeting of the Executive - Administrative - Organizational Committee was called to
order by Director Summerfield at 8:00 a.m. The meeting was held at the District's
Administrative Office at 1717 East Miraloma Avenue, Placentia CA 92870.
COMMITTEE
Director John Summerfield, Chair
Director William R. Mills
PUBLIC COMMENTS
None.
ACTION ITEMS
None.
DISCUSSION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Pat Grady, Assistant General Manager
1. Board Strategic Planning Workshop - Draft Report
The Committee reviewed and discussed the draft report from the Strategic
Planning Workshop prepared by John Acampora of the Management Action
Program consulting team. Staff stated their objective is to present an
implementation plan for the various action items indentified in the draft report to
the respective committees for review and consideration. Staff also reported that
the draft was sent to each Director to solicit corrections and comments before the
final report is taken to the full board to receive and file.
2. Board Budget Workshop
Staff reported a Director had recommended a full board workshop to discuss the
proposed budget and certain elements contained within the budget. This
workshop could be held sometime in May and would be in addition to the budget
workshop scheduled during the first board meeting in June. Following a short
discussion of the status and progress of the budget, the Committee deferred this
matter for further determination. Staff will present a recommendation at a later
date.
3. Recommendation for Becoming Signatory of the CUWCC
Staff presented the BMP's as developed by the CUWCC, and the areas where
the District would not be in compliance if YLWD were a signatory to that
organization. The Committee did not recommend becoming a member of the
CUWCC at this time, but suggested the District evaluate those items of non-
compliance and potentially incorporate them into a Public Information Master
Plan.
1
4. Changes to Board Packets
Staff recommended removing the Board Activities Calendar from the agenda
itself and creating a separate agenda item with the same information. The
agenda automation software system currently being implemented is not capable
of displaying the activities calendar on the agenda. The Committee supported
staff's recommendation and further authorized staff to develop a more user -
friendly calendar that could be posted on the District's web site.
5. Report on Legislative Activities — Sacramento Advocates
A report of legislative activity prepared by Sacramento Advocates was presented
to the Committee. No action was taken.
6. Report on Grant Activities — Townsend Public Affairs
A report prepared by Townsend Public Affairs was presented in the agenda
packet. The Committee requested staff to have TPA attend the next Committee
meeting and present an action plan for success in obtaining grant funding.
7. General Counsel's Monthly Summary Billing Reports
The Committee had no comments regarding the report presented in the agenda
packet.
8. Future Agenda Items and Staff Tasks
Director Mills suggested staff look into opportunities to develop our water
resources portfolio including the potential for untreated water use, wastewater
reclamation opportunities and development of other local resources. The
Committee also discussed solar power projects, use of local groundwater at golf
courses and parks, tiered rates and budget based water allocations as future
topics for further consideration.
ADJOURNMENT
The Committee adjourned at 9:30 a.m. The next meeting of the Executive -
Administrative- Organizational Committee will be held May 19, 2009 at 4:00 p.m.
2
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
Minutes of meeting held April 14, 4:00 p.m.
Minutes of meeting held May 12, 4:00 p.m. (to be provided at the meeting).
Meeting scheduled for June 9, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
041409 FA Minutes.doc FA Mtg Minutes 04/14/09 Minutes
051209 FA Minutes.doc FA Mtg Minutes 05/12/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
April 14, 2009
A meeting of the Finance - Accounting Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Pat Grady, Assistant General Manager
Diane Cyganik, Finance Director
Sandi Van Etten, Senior Accountant
PUBLIC COMMENTS
None.
ACTION ITEMS
1. Investment Report ending February 28, 2009.
The Investment Report was reviewed and accepted as presented. The
Committee inquired as to whether CAMP funds could be transferred into Wells
Capital for the ID2 fund. Staff will report back after further research.
2. Monthly Financial Statements for the Period ending February 28, 2009.
The Financial Statements were reviewed and accepted as presented.
DISCUSSION ITEMS
3. Monthly Portfolio Report ending March 31, 2009. Report by Keith Khorey, Wells
Capital Management.
Finance Director Cyganik contacted Mr. Khorey before the meeting. There was
nothing critical to report. The call to Mr. Khorey was cancelled.
4. Operating and Non - Operating Expense Budget.
The first pass at the budget for expenses was presented to Committee by
Assistant General Manager Grady and General Manager Vecchiarelli. A budget
for revenue was included only for comparison purposes — it was not prepared in
the usual manner nor with in depth research. There was much discussion and
the expense budget will continue to be refined.
5. Update on Actuarial RFP's.
Finance Director Cyganik reported that she had selected the low bid by Total
Compensation Systems, Inc. after researching the references to prepare the
actuarial study for compliance with GASB 43 & 45.
1
6. Future Agenda Items and Staff Tasks.
None.
ADJOURNMENT
The Committee adjourned at 5:50 p.m. The next meeting of the Finance - Accounting
Committee will be held May 12, 2009 at 4:00 p.m.
2
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
May 12, 2009
A meeting of the Finance - Accounting Committee was called to order by Director
Beverage at 4:05 p.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Michael J. Beverage, Chair
Director John W. Summerfield
1. PUBLIC COMMENTS
None.
STAFF
Ken Vecchiarelli, General Manager
Pat Grady, Assistant General Manager
Sandi Van Etten, Senior Accountant
2. ACTION ITEMS
2.1 Monthly Financial Statements for March 2009
The financial statements were discussed and accepted as presented.
2.2 Monthly Investment Report for March 2009
The investment report was discussed and accepted as presented. Staff
pointed out that US Bank's government securities /treasury fund paid 0%
interest on the revenue bonds in March. The bank's contact said the
District may switch the bond funds to a Prime Obligation fund which is
yielding .35 basis points. The Committee recommended we do this, unless
any additional bank fees would zero out the interest earned.
2.3 Revised YTD /Monthly Financial Reports
Staff presented alternative report formats generated by the new software
systems. The Committee decided to use a combined one page summary
report but to have the detail reports separated by water and sewer funds.
3. DISCUSSION ITEMS
3.1 Monthly Portfolio Report for April 2009
Staff had called Keith Khorey prior to the meeting; he said there were no
concerns with the portfolio. No further action was taken.
3.2 Future Agenda Items and Staff Tasks
Water rates were discussed. Director Beverage requested staff prepare a
report that compares depreciation expense, overhead expense and water
operating pass- through costs. He would like a further comparison of their
status at the time the last rate increase was approved as well as the status
of the current projections.
ADJOURNMENT
The Committee adjourned at 4:58 p.m. The next regular meeting of the Finance -
Accounting Committee will be held June 9, 2009 at 4:00 p.m.
1
ITEM NO. 11.3
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Personnel-Risk Management Committee
(Armstrong/Collett) Alternate: Summerfield
Minutes of meeting held May 11, 4:00 p.m. (to be provided at the meeting.)
Meeting scheduled for June 8, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
051109 PRM - Minutes.doc PRM Mtg Minutes 05/11/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
May 11, 2009
A meeting of the Personnel -Risk Management Committee was called to order by
Director Armstrong at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Paul Armstrong, Chair
Director Ric Collett
1. PUBLIC COMMENTS
None.
2. ACTION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Gina Knight, Human Resources Manager
2.1 Damage Claim — Mr. William C. Wamsley, 5088 Via Alvarado, Yorba
Linda
The Committee discussed the claim filed by Nelda Wamsley on behalf of
William Wamsley. The Committee will recommend to the Board of
Directors to reject the claim at the May 28, 2009 Board Meeting.
3. DISCUSSION ITEMS
3.1 Proposed Authorized Positions FY 2009/2010
Staff discussed for consideration with the Committee the proposed
authorized positions for FY 2009/2010. The Committee had several
questions, comments and suggestions. Staff will present this matter to the
full Board of Directors for further discussion and consideration at a Budget
Workshop on or before June 11, 2009.
3.2 Status of Recruitments
Staff gave an update on the current recruitment for a Sr. Project Manager.
3.3 Status of Risk Management Activities
Staff gave an update on recent claims received. Recommendations will
follow pending the Board of Directors closed session discussions
scheduled May 14, 2009.
3.4 Future Agenda Items and Staff Tasks
Staff discussed scheduling a Budget Workshop.
4. ADJOURNMENT
4.1 The Committee adjourned at 5:15 p.m. The next regular meeting of the
Personnel -Risk Management Committee will be held June 8, 2009 at 4:00
p.m.
1
ITEM NO. 11.4
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
Minutes of meeting held May 7, 4:00 p.m.
Meeting scheduled for June 4, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
050709 PEO PEO Mtg Minutes 05/07/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
May 7, 2009
A meeting of the Planning- Engineering- Operations Committee was called to order by
Director Armstrong at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE
Director Paul R. Armstrong, Vice Chair
Director Michael J. Beverage, Alternate
STAFF
Ken Vecchiarelli, General Manager
Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
Scott Moulton, Consulting Engineer
1. PUBLIC COMMENTS
Mr. Lee Larson, a resident of Grandview Avenue, was present to participate in
the discussion on Item 2.3, which was the first item addressed.
2. ACTION CALENDAR
2.1 Fairmont Site Improvement Agreement with Shapell Industries
This item was the final item discussed. Director Beverage excused
himself from the discussion and the meeting because he declared that he
had a conflict. Engineering Manager Conklin reported on the purpose of
the proposed agreement with Shapell Industries. General Manager
Vecchiarelli described the background and the location of the Fairmont
Reservoir relative to the maintenance yard. Following discussion, Director
Armstrong supported the staff recommendation for the Board's approval of
the improvement agreement.
2.2 Professional Services Agreement Amendment for Lakeview Sewer Lift
Station Rehabilitation
Engineering Manager Conklin reported on the status of the Lakeview
Sewer Lift Station operation and planned rehabilitation, and the need for
additional engineering services to carry the project through bidding and
construction. Following discussion the Committee supported the staff
recommendation for an amendment to the Professional Services
Agreement for Tetra Tech for additional services for a fee not to exceed
$19,960.
2.3 Grandview Sewer Extension — Frontage Fees
General Manager Vecchiarelli reported on the planning, construction, and
more recent events concerning the Grandview Sewer Project. He noted
that there were 11 sewer laterals constructed, two for the Sanchez
property at 5592 Grandview Avenue. Mr. Lee Larson, who was present
for this item, presented his perspective on the project events and potential
1
options on the cost per residence. Following discussion, the Committee
recommended that the cost for each of the 10 residences served by the
Grandview sewer for design and construction cost be assessed at
$15,767. It was noted that in addition to this share of the design and
construction cost, each residence will need to pay for existing agency fees
for new sewer service from the Orange County Sanitation District, City of
Yorba Linda, and Yorba Linda Water District, as well as costs to abandon
their existing septic tank system and connect to the new sewer. The
Committee also recommended that staff be directed to collect the
appropriate fees and penalties for the unpermitted connection to the
Grandview Sewer at 5551 Grandview Avenue.
2.4 Award of Construction Contract for San Antonio Pressure Reducing
Station
Engineering Manager Conklin reported on receipt of bids for the subject
project, to retrofit the pressure reducing station and to serve the 800
homes in the Zone Reconfiguration Project beginning construction.
Following discussion, the Committee supported the staff recommendation
for award of the contract to the low- bidder, Paulus Engineering for
$236,250.
3. DISCUSSION ITEMS
3.1 Monthly Groundwater Production and Purchased Water Report
Chief Plant Operator DeCriscio reported on groundwater pumping and
water purchased for the month of April 2009. He noted that our
groundwater pumping remains slightly above our goal and will be throttled
back to hit 60% through the end of June.
3.2 Monthly Preventative Maintenance Program Report
Operations Manager Cory reported on the status of the subject program
for each category. He and General Manager Vecchiarelli noted that staff
has been addressing sewer repair issues in addition to its other duties.
3.3 Monthly MWDOC Managers Meeting Summary Report
General Manager Vecchiarelli reported that he attended the April meeting
at MWDOC and that the major item of discussion was the Met water
allocation and rates which were approved mid April.
3.4 Monthly OC Groundwater Producers Meeting Summary Report
Engineering Manager Conklin reported on the April Groundwater
Producers meeting that he and John DeCriscio attended. He noted that a
major item of discussion was the projected BPP, BEA and RA, which have
since been established by the OCWD Board. General Manager
Vecchiarelli reported that the OCWD Board also approved the purchase of
18,000 AF of Met untreated full - service water at a cost of $11 million for
recharge of the basin in May and June.
3.5 Status Report on Capital Projects in Progress
Engineering Manager Conklin reported on the capital projects in progress,
as summarized in the status report in the committee packet.
2
3.6 Future Agenda Items and Staff Tasks
The Committee asked that staff look at getting the agenda packet to the
committee further ahead of the meeting date, to provide more time for
review. The Committee asked that staff look again at the issues relating
to potential development of the tops of reservoirs to provide space for
community sports and other activities.
4. ADJOURNMENT
The meeting was adjourned at 5:50 p.m. The next regular meeting of the
Planning- Engineering- Operations Committee will be held June 4, 2009 at 4:00
p.m.
3
ITEM NO. 11.5
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Public Information-Technology Committee
(Collett/Beverage) Alternate:Armstrong
Minutes of meeting held May 5, 4:00 p.m.
Meeting scheduled for June 2, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
050509 PIT - Minutes.doc PIT Mtg Minutes 05/05/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
May 5, 2009
A meeting of the Public Information - Technology Committee was called to order by
Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
Cindy Botts, Management Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1 Customer Online Payments Service
The Committee supported Staff's recommendation to move forward with
an online bill payment service.
3. DISCUSSION ITEMS
3.1 Website Updates and Links
Ms. Botts presented the updates to the website since the last Public
Information - Technology Committee meeting on April 7, 2009. These
included additional information about the "double billing" on the April 2009
customer water bill and the draft water conservation ordinance that staff
was soliciting comments on.
3.2 Customer Newsletter — Spring 2009
A completed version was shown to the Committee as an informational
item only. Staff acknowledged that due to time constraints most of the
approval process was done by staff alone. The Committee requested that
for the next newsletter, they would like to have a draft to comment on prior
to print.
3.3 OC Children's Water Education Festival and OC Girl Scouts Public Events
Ms. Botts stated that Staff attended and volunteered both days of the OC
Children's Water Education Festival and attended and manned a booth
with promotional giveaways at the OC Girl Scouts Birthday Event. Both
events were held at the Richard Nixon Library. Ms. Botts left the meeting
at 4:30pm.
3.4 Future Agenda Items and Staff Tasks
No future agenda items or staff tasks were assigned by the Committee.
1
4. ADJOURNMENT
The meeting was adjourned at 5:15 p.m. The next regular meeting of the Public
Information - Technology Committee will be held June 2, 2009 at 4:00 p.m.
2
ITEM NO. 11.7
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Revenues and Rates Ad Hoc Committee
(Collet/Mills)
Minutes of meeting held April 28, 4:00 p.m.
Meeting to be scheduled.
ATTACHMENTS:
Name: Description: Type:
042809 R' RR Mtg Minutes 04/28/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
REVENUES AND RATES COMMITTEE MEETING
April 28, 2009
A meeting of the Revenues and Rates Committee was called to order by Director Mills
at 4:08 p.m. The meeting was held at the District's Administrative Office at 1717 E
Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director William R. Mills Pat Grady, Assistant General Manager
Diane Cyganik, Finance Director
PUBLIC COMMENTS
None.
ACTION ITEMS
1. None.
DISCUSSION ITEMS
2. Review and Discuss Actual and Forecast Revenues for FY 2008/09 and
Proposed Budget Revenues for FY 2009/10
Staff presented a series of spreadsheets identifying the budgeted, year to date
through February, and forecasted revenues for FY 2008/09. Staff also presented
revenue projections for FY 2009/10 based on the existing water and sewer rate
structures and discussed the resulting shortfall. In addition, staff presented the
affects of a single year pass through of water supply cost increases. This affect
alone would cause raise water rates to rise by 21 cents.
3. Review and Discuss Rate Strategies, Proposed Pass Through Rate Increase,
Budget Based and Tiered Rate Alternatives
The Committee discussed the strategy options for tiered rates and requested
staff to compile and report on actions proposed by comparable water agencies.
4. Status Report on Citizens Advisory Committee Activities
Mr. Vecchiarelli reported on the activities of the Committee. Minutes of the CAC
Meeting held April 21 will be included in the agenda for the Board of Directors
regular meeting May 14, 2008.
ADJOURNMENT
The Committee adjourned at 5:35 p.m. The next meeting of the Revenues and Rates
Committee will be scheduled as needed.
1
ITEM NO. 11.9
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Citizens Advisory Committee
Minutes of meeting held April 21 , 4:00 p.m.
Minutes of meeting held May 4, 8:00 a.m.
Meeting scheduled for May 19, 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
042109 CAC Minutes.doc CAC Mtg Minutes 04/21/09 Minutes
050409 CAC Minutes.doc CAC Mtg Minutes 05/04/09 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
April 21, 2009
A meeting of the Citizens Advisory Committee was called to order at 4:00 p.m. The
meeting was held at the District's Administrative Office at 1717 East Miraloma Avenue,
Placentia CA 92870.
COMMITTEE
Carl Boznanski
Gary Melton
Gene Scearce
Gregory Meyers
Howard Weber
Janine Eggers
Lindon Baker
Marlo Naber -Mole
Maurice Gallarda
Neil Brine
Oscar Bugarini, Sr
Phil Hawkins
Richard Bogda
William Guse
STAFF
Ken Vecchiarelli, General Manager
Cindy Botts, Management Analyst
OTHER ATTENDEES
Mark Schock
PUBLIC COMMENTS
Ms. Eggers noted that due to other obligations, she would not be able to continue as a
Committee member.
DISCUSSION ITEMS
1. OC Water Summit — May 15, 2009
Staff reconfirmed seven Committee members' attendance.
2. Conservation Ordinance Implementation Plan
Staff provided a brief overview of the plan which will be placed on the
Committee's webpage for the Committee's review and comment at a later date.
Mr. Schock stated that in regards to the Ordinance, it should be mandatory to
include evidence of water conserving fixtures already installed as a requirement
for granting a waiver.
3. Fiscal Year 2009/10 Budget and Variable Expenses Discussion
Staff provided an overview of the budget and stated that the PowerPoint
presentation would be placed upon the Committee's webpage for their review.
Many questions were posed by the Committee in regards to the regulatory
drought and MWD's increased rates and how those factors would affect the
proposed YLWD budget.
4. Preliminary Water Rate Discussion
The Committee and staff discussed at length the external factors involved in the
necessary water rate increase this summer.
1
ACTION ITEMS
5. Nominate CAC Officers
Mr. Boznanski was nominated and approved by a majority of the Committee
members as the Committee Chair. Mr. Gallarda and Mr. Meyers were also
nominated and approved by a majority of the Committee members as the
Committee Vice Chairs.
ADJOURNMENT
The Committee adjourned at 6:30 p.m. The next meeting of the Citizens Advisory
Committee will be held on Monday, May 4, 2009 at 8:00 a.m.
2
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
May 4, 2009
A meeting of the Citizens Advisory Committee was called to order at 8:05 a.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870.
COMMITTEE
Carl Boznanski
Gary Melton
Gene Scearce
Gregory Meyers
Howard Weber
Lindon Baker
PUBLIC COMMENTS
None.
ACTION ITEMS
Neil Brine
Oscar Bugarini, Sr
Phil Hawkins
Richard Bogda
Robert Kiley
William Guse
STAFF
Ken Vecchiarelli, General Manager
Cindy Botts, Management Analyst
OTHER ATTENDEES
Mark Schock
1. Water Conservation Ordinance and Supply Shortage Contingencies
The Committee made several suggestions regarding messaging for both the
public hearing and the implementation of the Ordinance. Several suggestions
were also made to clarify points within the Ordinance on fines and variance. The
Committee voted 12 -0 in favor of recommending the Ordinance to the Board of
Directors for implementation. Mr. Schock also indicated that he would be in
favor of recommending the Ordinance to the Board of Directors for
implementation.
DISCUSSION ITEMS
2. Fiscal Year 2009/10 Revenues
The Committee reviewed a PowerPoint presentation regarding the District budget
which focused on the impact of higher water costs and lower water sales on the
revenue needed to maintain a sound, more balanced operating budget.
3. Water Rate Options
The Committee indicated its understanding that water rates were not currently
reflecting increased operational costs or import water costs, and would have to
be increased. The Committee also strongly stated the need to develop tiered
rates to encourage conservation and to reward those who were already
conserving.
4. Capital Improvement Plan for FY 2009 -2014 and Financing Future Infrastructure
Needs
This item was addressed briefly by Mr. Vecchiarelli and will be discussed in the
next meeting.
1
ADJOURNMENT
The Committee adjourned at 10:30 a.m. The next meeting of the Citizens Advisory
Committee will be held Tuesday, May 19 at 4:00 PM.
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: Meetings from May 15, 2009 thru June 30, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the listed meetings.
ATTACHMENTS:
Name: Description: Type:
BOD Activities Calendar.odf Meeting List Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
May 2009
Yorba Linda City Council
Tue, May 19
6:30PM
Armstrong
MWDOC Board
Wed, May 20
8:30AM
Staff
OCWD Board
Wed, May 20
5:00PM
Staff
Exec utive - Admin- Organizational Committee
Thu, May 21
4:00PM
Summerfield /Mills
Holiday
Mon, May 25
7:30AM
District Offices Closed
MWDOC /OCWD Ad Hoc Committee
Tue, May 26
4:00PM
Mills /Collett
Yorba Linda Planning Commission
Wed, May 27
7:00PM
Collett
District Board Meeting
Thu, May 28
8:30AM
June 2009
Public Information - Technology Commitee
Tue, Jun 2
4:00PM
Collett /Beverage
Yorba Linda City Council
Tue, Jun 2
6:30PM
Mills
MWDOC /MWD Workshop
Wed, Jun 3
7:30AM
Staff
OCWD Board
Wed, Jun 3
5:00PM
Staff
Planning- Engineering- Operations Committee
Thu, Jun 4
4:00PM
Mills /Armstrong
Personnel -Risk Management Committee
Mon, Jun 8
4:00PM
Armstrong /Collett
Finance - Accounting Committee
Tue, Jun 9
4:00PM
Beverage /Summerfield
City of Placentia Ad Hoc Committee
Wed, Jun 10
4:00PM
Yorba Linda Planning Commission
Wed, Jun 10
7:00PM
Collett
District Board Meeting
Thu, Jun 11
6:30PM
Exec utive- Admin- Organizational Committee
Tue, Jun 16
4:00PM
Summerfield /Mills
Yorba Linda City Council
Tue, Jun 16
6:30PM
Armstrong
MWDOC Board
Wed, Jun 17
8:30AM
Staff
OCWD Board
Wed, Jun 17
5:00PM
Staff
Yorba Linda Planning Commission
Wed, Jun 24
7:00PM
Summerfield
District Board Meeting
Thu, Jun 25
8:30AM
5/5/2009 11:48:41 AM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: May 14, 2009
Subject: ACWA/JPIA Spring Conference - May 18-19, 2009
State Legislative Welcome Reception - June 4, 2009
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the listed conferences and seminars.
ATTACHMENTS:
Description: Type:
schedule2009sorina.odf Conference Schedule Backup Material
Leaislative Reception Flver.odf Reception Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/14/2009
ACWA/JPIA Conference
PA/BM 4-0
Director Collett Absent
Legislative Reception
MB/PA 4-0
Director Collett Absent
ACWA Joint Powers Insurance Authority
2009 Spring Conference Schedule
Sheraton Grand Hotel
1230 J Street, Sacramento, CA 95814 - (916) 447 -1700
Monday — May 18, 2009
8:30 a.m. — Workers' Compensation Program Camellia
10:00 a.m. Subcommittee meeting
10:15 a.m. — Executive Committee meeting Camellia
11:45 a.m.
1:15 p.m. — Town Hall meeting Gardenia
2:30 p.m.
3:00 p.m. — Board of Directors' meeting Magnolia /Camellia
5:00 p.m.
5:00 p.m. — 30th Anniversary Reception Grand Nave Foyer
6:00 p.m.
Tuesday — May 19, 2009
8:30 a.m. — It's Raining Dollars and Sense: Magnolia /Camellia
10:30 a.m. JPIA Resources for Turbulent Times
10:45 a.m. — Be Water Prepared; Protecting Water Magnolia /Camellia
11:45 a.m. Through Preparedness & Response
Coordination
1:30 p.m. — Sexual Harassment Prevention for Board Magnolia /Camellia
3:30 p.m. Members and Managers (AB1825)
Dear Managers,
MWDOC would like to invite you and a representative from your board /city council to attend
our rescheduled "meet and greet" reception with first -term Assemblymen Curt Hagman and
Jeff Miller on Thursday, June 4th, from 6:00 — 8:00 pm at the Foxfire Restaurant in Anaheim
Hills. Attached is the event flyer and a location map. Please notify your board /council
members of this opportunity as appropriate.
Assemblymen Hagman and Miller both represent portions of Orange and Riverside Counties,
and this is an opportunity for them to get to know some of the key leaders in the Orange
County water community. There is no charge for this reception but we do request that each
agency designate only two representatives to attend.
Please contact my assistant, Tiffany Baca, at (714) 593 -5013 or tbaca @mwdoc.com by Friday,
May 291h to confirm your agency's attendance. This will allow us to provide the restaurant with
an accurate headcount. If you have any questions, please do not hesitate to call or email me.
Otherwise, we look forward to seeing you at the reception on Thursday, June 41h
-David
-------------------------------
David J. Cordero
Director of Government Affairs
Municipal Water District of Orange County
Phone: (714) 593 -5012
Fax: (714) 964 -5930
Cell: (714) 865 -8292
dcordero(@mwdoc.com
www.mwdoc.com
WAT.tF?
k
1 State Legislative
pprl ! I ' fI: �+
* i Welcome
_ Reception
Thursday, June 4, 2009
i 6:00 - 8:00 pm
Foxfire Restaurant in Anaheim Hills
(By Invitation Only)
Hosted Hors D'Oeuvres / Cash Bar
You are cordially invited to a special water community reception welcoming
Orange/Riverside County Assemblymen Curt Hagman (AD 60) and Jeff Miller
(AB 71), and honoring recently retired Senators Bob Margett (SD 29) and
Dick Ackerman (SD 33).
Date: Thursday, June 4, 2009
Time: 6:00 - 8:00 pm
Location: Foxfire Restaurant
5717 E. Santa Ana Canyon Road, Anaheim Hills
(91 Freeway/Imperial Highway)
Hosts: Municipal Water District of Orange County
and Western Municipal Water District
RSVP: David Cordero (MWDOC) by Thursday, May 28th
714.593.5012 or dcordero@mwdoc.com
MUNICIPAL.
WATER
DISTRICT
OF WESTERN
ORANGE MUNICIPAL. PPP
COUNTY WATER AWO
DISTRICT