HomeMy WebLinkAbout2019-12-10 - Board of Directors Meeting Agenda Packet (B)AGENDA
YORBA LINDA WATER DISTRICT
REGULAR BOARD OF DIRECTORS MEETING
Tuesday, December 10, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a twothirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Federal and State Legislative Update
6. PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed
on the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
7. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
7.1.Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $604,548.36.
Page 1 of 62
7.2.Terms and Conditions for Water Service with EIYorba Linda, LLC for
Tentative Tract Map 17784, Job No. 201947
Recommendation: That the Board of Directors: (1) approve the Terms and
Conditions for Water Service with EIYorba Linda, LLC for Tentative Tract
Map 17784, Job No. 201947; and (2) affirm that approval of the Terms
and Conditions for Water Service is separate and apart from whether the
District and EIYorba Linda, LLC are able to successfully negotiate terms and
conditions, at a later time, for sewer service to this development.
7.3.Terms and Conditions for Water and Sewer Service with C & C Development
for Altrudy Senior Apartments, Job No. 201948
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water and Sewer Service with C & C Development for Altrudy
Senior Apartments, Job No. 201948.
7.4.Award of New Janitorial Contract
Recommendation: That the Board of Directors authorize the General Manager
to enter into a Janitorial Service Contract with Base Hill, Inc. DBA Jan Point for
a 3 year term beginning January 1, 2020 and an estimated total cost of
$121,392.00.
7.5.Discontinuation of Residential Water Service for Nonpayment Policy (SB 998)
Recommendation: That the Board of Directors: (1) determine whether to use
200%, 250% or 300% above the federal poverty level to qualify residential
customers for Sections 6.0 and 7.0 of the policy; and (2) adopt Resolution
2019XX setting forth a Discontinuation of Residential Water Service for
Nonpayment Policy.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time
permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting
and consider formal action at another meeting. This portion of the agenda may also include items for
information only.
8.1. Financial Plan(s) to Address the Potential Lowering of Response Levels for
Per and Polyfluoroalkyl Substances (PFAS)
8.2. Status of Engineering Activities
8.3. Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
9.2. General Manager's Report
Page 2 of 62
9.3. General Counsel's Report
9.4. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes from the meeting held Monday, November 25, 2019 at 4:00
p.m. will be provided when available.
Next meeting is scheduled Thursday, January 23, 2020 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00 p.m. at
YL City Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00 p.m.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from December 11, 2019 January 31, 2020
12. SEATING OF DIRECTORS
12.1.Reorganization of the Board of Directors and Appointment of Officers
Recommendation: That the Board of Directors: (1) nominate and elect a
President and Vice President; and (2) appoint staff to serve as the Secretary,
Assistant Secretary, and Treasurer for the next calendar year.
12.2. Adjourn to Yorba Linda Water District Public Financing Corporation and
Financing Authority Regular Meetings
13. ADJOURNMENT
13.1. The Regular Board Meeting scheduled Tuesday, December 24, 2019 at 6:30
p.m. has been cancelled. The next Regular Board Meeting will be held
January 14, 2020. Closed Session (if necessary) will begin at 5:30 p.m. and
regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Nonexempt materials related to open session agenda items that are distributed to a majority of the Board or
Committee less than seventytwo (72) hours prior to the meeting will be available for public inspection in the lobby
of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular
business hours. When practical, these materials will also be available on the District’s website
(http://www.ylwd.com/). (GC 54957.5)
Page 3 of 62
Accommodations for the Disabled
Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24
hours in advance. (GC 54954.2(a))
Page 4 of 62
ITEM NO. 7.1.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Paige Appel, Accounting Assistant II
SUBJECT:Payments of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $604,548.36.
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
BACKGROUND:
The items on this disbursement list include: a check of $68,439.43 to the City of Anaheim for
October 2019 electricity charges at multiple locations; and a check of $66,039.27 to Cogsdale
Services Corporation for CSM & GP software renewal. The balance of $165,467.15 are
routine invoices.
The Accounts Payable check register total is $299,945.85 and Payroll No. 24 total is
$304,602.51; where total disbursements for this agenda report is $604,548.36. A summary of
the disbursements is attached.
ATTACHMENTS:
1.Cap Sheet
2.Check Register
3.Credit Cards
Page 5 of 62
Summary of Disbursements
December 10, 2019
CHECK NUMBERS:
12/10/2019 Computer Checks 75260-75329 $ 299,945.85
____________
$ 299,945.85
TOTAL OF CHECKS $ 299,945.85
PAYROLL NO. 24:
Direct Deposits $ 187,329.58
Third Party Checks 7286-7294 $ 24,925.18
Payroll Taxes $ 53,055.70
EFT – CALPERS #24 & TASC #24 $ 39,292.05
$ 304,602.51
TOTAL OF PAYROLL $ 304,602.51
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 604,548.36
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF DECEMBER 10, 2019
==================================================================.
Page 6 of 62
Check No.Date Vendor Name Amount Description
75272 12/10/2019 AIRGAS INC 8.00 WELDING SUPPLIES
75273 12/10/2019 Annie Alexander 112.99 TRAVEL & EXPENSE - CSDA BOARD SECRETARY & CLERK
CONFERENCE7526712/10/2019 ANTHONY ANTONELLI 29.44 CUSTOMER REFUND
75266 12/10/2019 APM PROPERTY MGMT 355.89 CUSTOMER REFUND
75274 12/10/2019 Aqua-Metric Sales Co.5,356.08 OPERATIONS WORK MATERIAL
75275 12/10/2019 Aramark 260.94 UNIFORM SERVICE
75285 12/10/2019 ARC 125.86 NEW PLANEWELL PROJECT
75276 12/10/2019 AT & T - Calnet3 1,545.92 ATT CALNET3
75277 12/10/2019 Autoscribe Corporation - PaymentVision 1,030.00 TRANSACTION VISION GATEWAY - OCTOBER 2019
75278 12/10/2019 BrightView Tree Care Services Inc.3,161.00 TREE SERVICE - MULTIPLE LOCATIONS
75271 12/10/2019 BRYAN KRUEGER 1,755.60 CUSTOMER REFUND
75279 12/10/2019 CAI Safety Systems 1,113.00 WINCH/SRL CERTIFICATION
75280 12/10/2019 CalCard US Bank 32,153.33 CREDIT CARD TRANSACTIONS - OCTOBER & NOVEMBER 2019
75281 12/10/2019 CDW Government, Inc 2,230.00 SOFTWARE LICENSE - INFORMACAST 1YR
75262 12/10/2019 CHUCK J HILLIARD II 112.84 CUSTOMER REFUND
75282 12/10/2019 City Of Anaheim - Anaheim Public Utilities 68,439.43 ELECTRICITY - MULTIPLE LOCATIONS - OCTOBER 2019
75283 12/10/2019 City Of Placentia 610.00 ENCROACHMENT PERMIT
75284 12/10/2019 Cogsdale Services Corporation 66,039.27 CSM & GP SOFTWARE RENEWAL
75286 12/10/2019 Culligan of Santa Ana 120.00 EQUIPMENT PE SOFTENER
75287 12/10/2019 Daniels Tire Service 78.00 VEHICLE MAINTENANCE - MULTIPLE VEHICLES
75288 12/10/2019 Eisel Enterprises, Inc.25.86 VALVE COVER
75289 12/10/2019 Employment Development Department 2,325.00 UNEMPLOYMENT INSURANCE BENEFIT CHARGE
75290 12/10/2019 Fairway Ford Sales, Inc.146.38 VEHICLE MAINTENANCE - UNIT #204
75291 12/10/2019 Ferguson Enterprise Inc 2,642.29 TOOLS FOR FLUSHING PROGRAM
75292 12/10/2019 Fieldman Rolapp & Associates 1,247.30 CFD FORMATION & DEBT MANAGEMENT POLICY - PROFESSIONAL
SERVICES7529312/10/2019 Fullerton Paint & Flooring 258.09 PAINT SUPPLIES
75294 12/10/2019 Grainger 600.87 VALVE FOR HIGHLAND
75295 12/10/2019 Harrington Industrial 55.34 MISCELLANEOUS WAREHOUSE PARTS
75296 12/10/2019 Infosend Inc.6,886.25 BILLING & POSTAGE - CUST BILL
75297 12/10/2019 Jackson's Auto Supply - Napa 183.16 MECHANIC SHOP EQUIPMENT
75298 12/10/2019 Jeff Mc Donald 60.00 CERTIFICATE REIMBURSEMENT - T2
75299 12/10/2019 Marc Marcantonio 41.47 MILEAGE REIMBURSEMENT - OCTOBER 2019
75268 12/10/2019 MARK D MAGANA 48.43 CUSTOMER REFUND
75269 12/10/2019 MARK KIM 30.78 CUSTOMER REFUND
75300 12/10/2019 Mc Fadden-Dale Hardware 245.11 MAINTENANCE PARTS
75260 12/10/2019 MICHELE MURAMOTO 10.65 CUSTOMER REFUND
75301 12/10/2019 Minuteman Press 240.53 DOOR HANGERS - EXCESS WATER USAGE
75329 12/10/2019 Municipal Water District 111.00 MWDOC WATER USE EFFICIENCY
75302 12/10/2019 Murcal, Inc.513.66 MAINTENANCE - VALLEY VIEW ENGINES
75303 12/10/2019 Nexus Office Environments 1,863.95 OFFICE EQUIPMENT
75304 12/10/2019 Nickey Kard Lock Inc 4,733.37 FUEL - 11/01/2019 - 11/15/2019
75305 12/10/2019 Omni Enterprise Inc.3,190.00 JANITORIAL SERVICE - OCT 2019
75270 12/10/2019 OPEN DOOR LABS INC 410.93 CUSTOMER REFUND
75306 12/10/2019 OUR FIRST AID COMPANY 356.65 FIRST AID SUPPLIES
75307 12/10/2019 Pete's Road Service Inc 2,026.16 EQUIPMENT MAINTENANCE - UNIT #139 & #215
75308 12/10/2019 Praxair Distribution 189.86 WELDING SUPPLIES
75315 12/10/2019 Rachel Padilla/Petty Cash 170.65 PETTY CASH - Y111819
75265 12/10/2019 RAY BOLD PARTNERS INC 380.24 CUSTOMER REFUND
75309 12/10/2019 Resource Computer Solutions 14,950.02 PROFESSIONAL SERVICES - IT CONSULTING
75310 12/10/2019 RKI Engineering, LLC 2,400.00 CONTROL SUPPORT - SCADA
75311 12/10/2019 Robertson's 1,087.50 CONCRETE - FIRE HARDENING
75312 12/10/2019 Safety-Kleen Systems Inc 1,434.82 HAZARDOUS MATERIAL DISPOSAL
75314 12/10/2019 Shred Confidential, Inc.63.00 SHRED SERVICE
75316 12/10/2019 STEVES PROFESSIONAL GLASS TINTING & 6,608.20 OFFICE WINDOW TINTING
75317 12/10/2019 Sunrise Medical Group 70.00 PRE-EMPLOYMENT PHYSICAL EXAM
75318 12/10/2019 SWRCB 5,197.00 ANNUAL PERMIT FEE
75319 12/10/2019 Tetra Tech, Inc.1,320.00 J18-27 - HIDDEN HILLS PLAN - PROFESSIONAL SERVICES
75313 12/10/2019 Transene Company Inc.316.07 CHEMICALS FOR CL2 SYSTEM
75320 12/10/2019 Trudy Wilson 150.00 CLAIM - 20758 MAPLE CIR
75321 12/10/2019 Underground Service Alert 407.43 NEW TICKET CHARGES
75322 12/10/2019 United Industries 216.34 SAFETY VEST - PPE
75325 12/10/2019 United Water Works, Inc.14,498.64 OPERATIONS WORK MATERIAL
75323 12/10/2019 UNUM Life Insurance Co. of America 4,033.22 LIFE, AD&D, STD & LTD - DECEMBER 2019
75324 12/10/2019 Utility Systems, Science & Software, Inc.18,487.31 J19-13 - SCADA RADIO PROJECT
75261 12/10/2019 VECCHIO REAL ESTATE 66.37 CUSTOMER REFUND
75326 12/10/2019 Wayne Miller 454.61 TRAVEL & EXPENSE - ACWA REGULATORY SUMMIT
Yorba Linda Water District
Check Register
For Checks Dated: 11/27/2019 thru 12/10/2019
Page 7 of 62
75264 12/10/2019 XUETING ZHANG 105.19 CUSTOMER REFUND
75327 12/10/2019 YO Fire 39.48 OPERATIONS WORK MATERIAL
75328 12/10/2019 Yorba Linda Estates, LLC 14,324.19 REIMBURSEMENT - YORBA LINDA ESTATES - DUPLICATE PAYMENT
75263 12/10/2019 YOUNG CHO 84.89 CUSTOMER REFUND
299,945.85
11-25-2019 PAYROLL #24 - EMPLOYEE DIRECT DEPOSIT 187,329.58
11-25-2019 PAYROLL #24 - PAYROLL TAX PAYMENT 53,055.70
11-25-2019 PAYROLL #24 - CALPERS & TASC 39,292.05
7286 11-27-2019 COLONIAL LIFE 107.10
7287 11-27-2019 LINCOLN FINANCIAL GROUP 5116.66
7288 11-27-2019 NATIONWIDE RETIREMENT SOLUTIONS 15452.16
7289 11-27-2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7290 11-27-2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
7291 11-27-2019 AMERICAN HERITAGE LIFE 1376.13
7292 11-27-2019 MIDLAND LIFE INSURANCE 200.00
7293 11-27-2019 RELIANCE DI 66.61
7294 11-27-2019 AMERITAS 1854.68
304,602.51
Payroll Checks #24
Page 8 of 62
Vendor Name Amount Description
North American Recycling and Crushing, LLC 360.00 Disposal of old road material
CalCard US Bank (240.00) ACWA registration - cancellation
Los Angeles Times 272.99 Newspaper subscription - 1 yr
SCIE ARMA 20.00 SCIE-ARMA Chapter meeting - Marcantonio
Fry's Electronics 107.74 Mechanic shop supplies
Light Bulbs Etc 219.29 Lightbulbs for facilities
Mc Fadden-Dale Hardware 83.51 Mechanic shop supplies
Orvac Electronics 217.46 Hardware supplies
United Industries 578.62 PPE equipment
91 Express Lanes 30.00 Fast track for standby calls
Hilton Hotels 34.00 Travel expense - ACWA Summit - Marcantonio
Hilton Hotels 46.39 Travel expense -ACWA Regulatory Summit-Talarico, P
Hilton Hotels 195.71 Travel expense - ACWA Summit - Marcantonio
Lyft 58.29 Travel expense -ACWA Regulatory Summit-Talarico, P
Answer One Communications 587.60 Virtual receptionist service - After hours
AWWA 133.50 Publication - M77 manual
BC Wire Rope & Rigging 546.41 Lifting chain - certification
City Clerks Association of California 75.00 CCAC workshop - Alexander
Esquire Grill 28.00 Travel expense - ACWA Summit - Marcantonio
Factory Motor Parts 17.15 Vehicle maintenance - Unit #198-211
Home Depot 36.81 Pest control - ant spray
Home Depot 215.77 Paint supplies - facilities
Innovyze 5,780.00 InfoCare License renewal
John Wayne Airport 40.00 Travel expense - ACWA Summit - Marcantonio
Minuteman Press 896.42 Door hangers - Excess water usage & Important Notice
Republic Services #676 582.64 (2) Front Loads - disposal service
Republic Services #676 659.68 (2) Front Loads - disposal service
Smart & Final 403.97 Team building supplies
Time Warner Cable 3,084.06 Internet & district TV services
Myers Tire Supply 115.26 Tire supplies for fleet trucks
Adobe 52.99 Adobe License - Creative cloud 1 year
Baci Di Firenze 37.00 Lunch meet - Pres. Jones & Marcantonio
Esquire Grill 27.90 Travel expense -ACWA Regulatory Summit-Talarico, P
Hilton Hotels 195.71 Travel expense -ACWA Regulatory Summit-Talarico, P
John Wayne Airport 38.00 Travel expense -ACWA Regulatory Summit-Talarico, P
Quinn Company 77.85 Replacement parts -Valley View engine
Golden Corral 46.25 Meals - OT crew
Monoprice Inc 24.95 IT Hardware supplies
Stater Bros. Markets 7.98 Meeting supplies
Stater Bros. Markets 36.81 Meeting supplies
Home Depot 217.74 Rechargeable batteries - tools
Kristy's Donuts 48.90 Doughnuts - Safety training
Quinn Company 327.29 Equipment maintenance - Skid steer
Smart & Final 50.95 Meeting supplies
Factory Motor Parts 8.58 Vehicle maintenance - Unit #155 & #157
Factory Motor Parts 19.30 Vehicle maintenance -replacement filters
General Motors - AC Delco 40.00 Software Update for Unit# 217
General Motors - AC Delco 40.00 Software Update for Unit# 227
Home Depot 28.82 Hardware supplies - facilities
Home Depot 216.63 J2019-36 Heli Hydro Project
10-Dec-19
Cal Card Credit Card
U S Bank
Page 9 of 62
Home Depot 379.62 J2019-36 Heli Hydro Project
ISDOC (Independent Special Dist OC)34.00 ISDOC Quarterly lunch - Talarico, P & Marcantonio
NEOGOV, Inc.5,788.13 NEOGOV Perform Software License
Alea Cafe 30.49 Meals - OT crew
IN-N-OUT RESTAURANTS 51.18 Meals - OT crew
Blue Agave Restaurant 104.22 Lunch meeting - (6) attendees
Fleet Services, Inc 18.62 Mechanic shop supplies
General Motors - AC Delco 40.00 Software Update for Unit# 222
Hilton Hotels 194.11 Travel expense - UWI Conference - Pres. Jones
Urban Water Institute 575.00 Travel expense - UWI Conference - Pres. Jones
Yorba Linda Chamber 18.00 Yorba Linda Chamber lunch - Muttaraid, M
Harrington Industrial 846.14 J2019-36 Heli Hydro Project
Home Depot 63.38 Mechanic shop supplies
Orange County Water Assn 30.00 OCWA Luncheon
Amazon.com 19.56 Letters for safety board
Amazon.com 162.56 (2) Industrial umbrellas
Elite Equipment Inc 80.17 Equipment maintenance - Unit #E182
FIRST AID SUPPLIES ONLINE 330.08 First aid supplies - Fleet vehicle
Harrington Industrial 367.13 J2019-36 Heli Hydro Project
Home Depot 699.30 Shelter for PFAS pilot study
Southwest Airlines 143.98 Travel expense - CRWUA Conference - Marcantonio
Southwest Airlines 237.96 Travel expense - CRWUA Conference - Dir. Nederhood
Factory Motor Parts 244.57 Vehicle maintenance - Unit #184
Factory Motor Parts 260.63 Vehicle maintenance - Unit #198
Factory Motor Parts 368.03 Highland Booster #5 - Battery replacement
Grainger 73.14 Safety enclosures
Home Depot 39.61 Supplies & building repair parts
IN-N-OUT RESTAURANTS 34.32 Work lunch-Ojeida, Miller & Arambarri
Kristy's Donuts 35.45 (3) Dozen doughnuts - Operations safety
Mc Master-Carr Supply Co.176.77 Maintenance - Valley View Engine
Orvac Electronics 45.74 Fuses - Box Canyon transformer
Cal Society-Municipal Finance Officers 90.00 CSMFO meeting - Logo, Trujillo & Cabadas
EZAutomation 581.94 HMI for Clortech system
Factory Motor Parts 5.42 Vehicle maintenance - Unit #213
Factory Motor Parts 143.24 Vehicle maintenance - Unit #213
Fairway Ford Sales, Inc.116.11 Vehicle maintenance - Unit #193
Felix Continental Cafe 18.00 Felix Continental Cafe
Home Depot 23.49 LED lights - Highland Booster
Home Depot 144.85 Paint supplies - faculties
Marriott Hotels 26.00 Parking - Sensus Reach Conference
Mc Master-Carr Supply Co.83.13 Replacement parts - Valley View Engine
Pacific Truck Equipment Inc.270.80 Vehicle maintenance - Unit #193
Amazon.com 84.46 Mechanic shop supplies
Daniels Tire Service 149.91 Vehicle maintenance - Unit #227
Home Depot 92.00 Hardware supplies
Myers Tire Supply 28.46 Vehicle maintenance - Unit #227
Roseburrough Tool Company 588.10 Concrete tools - maintenance
Cal Society-Municipal Finance Officers 60.00 Attend CSMFO OC Chapter meet - McCann & Appel
Gina Maria's Pizzeria 11.96 Placentia Chamber lunch - Muttaraid, M
Home Depot 17.55 Woodscrews & lumber - facilities
Home Depot 85.18 J2019-41 Fire Hardening Santiago Project
Home Depot 184.17 J2019-41 Fire Hardening Santiago Project
Orange County Water Assn 30.00 OCWA Luncheon - Dir. Nederhood
Government Finance Officers 135.00 GFOA - Annual GAAP webinar
Home Depot 51.53 Hardware supplies - CCTV Truck
Page 10 of 62
Home Depot 53.23 Batteries & hardware supplies
Parts Source Anaheim 20.08 Maintenance - Valley View Engine
Sears Stores 170.07 Emergency tool sets
Wise Guys Pizzeria 81.57 Accounting Dept lunch - (5) Attendees
Orange County Register 411.00 Public notice - RFP's
Amazon.com 13.04 (1) 64gb SanDisk - Operations dept
Sprout Social 84.15 Social media scheduling software
Mc Master-Carr Supply Co.77.08 Valley View repair parts
32,153.33
Page 11 of 62
ITEM NO. 7.2.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Rosanne P. Weston, Engineering Manager
Ricardo Hipolito Jr., Engineering Technician II
SUBJECT:Terms and Conditions for Water Service with EI-Yorba Linda, LLC
for Tentative Tract Map 17784, Job No. 201947
RECOMMENDATION:
That the Board of Directors: (1) approve the Terms and
Conditions for Water Service with EI-Yorba Linda, LLC for Tentative Tract Map 17784, Job
No. 201947; and (2) affirm that approval of the Terms and Conditions for Water Service is
separate and apart from whether the District and EI-Yorba Linda, LLC are able to successfully
negotiate terms and conditions, at a later time, for sewer service to this development.
SUMMARY:
The Developer, EI-Yorba Linda, LLC, is planning to develop the property located on a 4.92-
acre parcel of land located at the southeast corner of Mariposa Avenue and Lakeview Avenue.
The applicant is planning to construct a senior living community care apartment facility for
the elderly, which is consistent with the land use plans for this area. An Exhibit depicting the
location of the project is attached.
FISCAL IMPACT:
Funding Source: Developer Funded
Account No: 1/2-2600
Job No: 201947
BACKGROUND:
The District has an existing water line fronting the subject property in Lakeview Avenue that is
adequate in size and of sufficient pressure to serve the project. The applicant will construct a
water line connecting to the existing 18-inch pipeline in Lakeview Avenue and loop the
Page 12 of 62
proposed water system into Lakeview Avenue for water circulation and redundancy.
The District Board offered EI-Yorba Linda, LLC two options regarding the District’s ability to
provide water and sewer service to the development. Option one, which was rejected by EI-
Yorba Linda, LLC, was for EI-Yorba Linda, LLC to unconditionally accept both water and
sewer service from the District. Option two, which was accepted by EI-Yorba Linda, LLC, was
for EI-Yorba Linda, LLC to accept water service only, at this time, despite the currently
unknown conditional terms in which District may provide sewer service. The Board is
considering all options regarding the conditions in which the District may provide sewer
service to the development.
Accordingly, the Board directed staff to negotiate Terms and Conditions for water service only.
Consistent with the Board’s decision and direction, the Terms and Conditions for sewer
service may not be determined to the satisfaction of EI-Yorba Linda, LLC. EI-Yorba Linda,
LLC recognizes and agrees to these currently unknown Terms and Conditions for sewer
service, but willingly enters into negotiations for water service. EI-Yorba Linda, LLC also
recognizes that building permits with the City of Yorba Linda may be held up due to the
currently unknown Terms and Conditions for sewer service.
The Terms and Conditions for Water Service with EI-Yorba Linda, LLC for Tentative Tract
Map 17784 are attached for the Board's consideration.
ATTACHMENTS:
1.Terms and Conditions
2.Exhibit
Page 13 of 62
Date: December 10, 2019
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER SERVICE
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 MARIPOSA AVENUE
TRACT NUMBER: 17784 JOB NUMBER: 201947 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1)☒The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2)☒The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3)☒The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
4)☒Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
5)☒The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
6)☒The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
Page 14 of 62
Page 2 of 6
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 Mariposa Avenue
7)☒The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
8)☒The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
9)☒The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
10)☒The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
11)☒The applicant shall provide, per the District specifications, the "As Built"
AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities.
12)☒The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Water Service.
13)☒The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
14)☒The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
15)☒The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
16)☒The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
17)☒The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the Standard Specifications and
Drawings for Construction of Domestic Water and Sewer Facilities. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
18)☒The applicant’s engineer shall provide a computer hydraulic analysis report
to confirm that the District’s existing water system can accommodate the
project.
Page 15 of 62
Page 3 of 6
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 Mariposa Avenue
19)☒The applicant’s future water facilities, shall be conveyed to the District as
indicated on applicant’s future Water Improvement Plans approved by the
District.
20)☒The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test, and provide an
approved copy to the District. A District representative shall be present to
witness the flow test.
21)☒The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
22)☐The applicant shall install water Sampling Station(s) in conformance with
the District’s Standard Specifications and Drawings for Construction of
Domestic Water and Sewer Facilities.
23)☒The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
24)☒The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
25)☒All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
26)☒The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
27)☒The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
28)☒The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
29)☒The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
30)☒The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
Page 16 of 62
Page 4 of 6
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 Mariposa Avenue
31)☒The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
32)☒The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly.
33)☒The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
34)☒The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
35)☒For Sewer Service, refer to Project Specific Terms and Conditions.
36)☐The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Sanitary Sewer Service.
37)☐The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
38)☐The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
39)☐The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and the Standard Specifications and Drawings
for Construction of Domestic Water and Sewer Facilities. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
40)☐The applicant’s engineer shall provide sewer flow calculations to confirm
that the District’s existing sewer system can accommodate the peak
wastewater generation from the project.
41)☐The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
42)☐The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
Page 17 of 62
Page 5 of 6
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 Mariposa Avenue
43)☐The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Standard
Specifications and Drawings for Construction of Domestic Water and Sewer
Facilities.
44)☐The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
45)☐The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
46)☐The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
The applicant shall comply with all of the Project Specific Terms and Conditions to the
satisfaction of the District:
1)The District has an existing water line fronting the subject property in Lakeview
Avenue that is adequate in size and of sufficient pressure to serve the project. The
applicant will construct a water line connecting to the existing 18-inch pipeline in
Lakeview Avenue and loop the proposed water system into Lakeview Avenue for
water circulation and redundancy.
2)The District Board offered EI-Yorba Linda, LLC two options regarding the District’s
ability to provide water and sewer service to the development. Option one, which was
rejected by EI-Yorba Linda, LLC, was for EI-Yorba Linda, LLC to unconditionally
accept both water and sewer service from the District. Option two, which was
accepted by EI-Yorba Linda, LLC, was for EI-Yorba Linda, LLC to accept water
service, only, at this time, despite the currently unknown conditional terms in which
District may provide sewer service. The Board is considering all options regarding the
conditions in which the District may provide sewer service to the development.
3)Accordingly, the Board directed staff to negotiate Terms and Conditions for water
service only. Consistent with the Board’s decision and direction, the Terms and
Conditions for sewer service may not be determined to the satisfaction of EI-Yorba
Linda, LLC. EI-Yorba Linda, LLC recognizes and agrees to these currently unknown
Page 18 of 62
Page 6 of 6
NAME OF APPLICANT: EI-Yorba Linda, LLC; Lakeview Senior Living Apartments
LOCATION OF PROJECT: 18222 Mariposa Avenue
Terms and Conditions for sewer service, but willingly enters into negotiations for
water service. EI-Yorba Linda, LLC also recognizes that building permits with the
City of Yorba Linda may be held up due to the currently unknown Terms and
Conditions for sewer service.
I hereby certify that the foregoing Terms and Conditions were approved at the December
10, 2019 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Water Service Agreement between Yorba Linda Water District and the
applicant is not executed for the project under consideration.
Approved by:Marc Marcantonio
General Manager
Yorba Linda Water District
Reviewed by:Rosanne P. Weston, PE*, PMP
Engineering Manager
*Florida & Georgia
Page 19 of 62
I ___i MARIPOSA AVE. ----------
EXIST. 18"
WATER MAIN
PREPARED BY:
YORBA LINDA WATER DISTRICT
1717 E. MIRALOMA AVENUE
PLACENTIA, CALIFORNIA 92870
(714)701-3000
VICINITY MAP
EXHIBIT
WATER SERVICE
FOR
El-Yorba Linda, LLC
etco Homes, Inc.
LAKEVIEW SENIOR LIVING
LOCATION MAP
SCALE:
N.T.S.
DATE:
12/10/2019
FILENAME:
201947 Page 20 of 62
ITEM NO. 7.3.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Rosanne P. Weston, Engineering Manager
Ricardo Hipolito, Jr., Engineering Technician II
SUBJECT:Terms and Conditions for Water and Sewer Service with C & C
Development for Altrudy Senior Apartments, Job No. 201948
RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service
with C & C Development for Altrudy Senior Apartments, Job No. 201948.
SUMMARY:
The developer, C & C Development, is proposing to construct 48 affordable senior apartment
units on a 2.4 acre vacant lot owned by the City of Yorba Linda. As shown in the attached
Exhibit, the project is located at 4682 Lakeview Avenue in the City of Yorba, near the
northeast corner of Lakeview Avenue and Altrudy Lane.
FISCAL IMPACT:
Funding Source: Developer Funded
Account No: 1/2-2600
Job No: 201948
BACKGROUND:
The District has an existing water main in Lakeview Avenue fronting the proposed project,
which is adequate in size and of sufficient pressure to serve the project. Staff will require that
the applicant extend the proposed water main from Lakeview Avenue. The District will also
require a second connection from an existing 8" PVC water main that runs through the south
side of this property for water circulation and redundancy.
The applicant is proposing to serve this development with one 4-inch master meter in-lieu of
Page 21 of 62
individual meters, which is in conformance with the District's standard drawings and
specifications for water service.The final water meter size will be determined by the number of
fixture units. Other proposed water facilities include one water irrigation service line, two public
hydrants, and one double-check detector assembly for the fire protection system.
The property is located within Drainage Area "2" of the District's Sewer Service Area. The
District has an existing 8-inch sewer main in Lakeview Avenue that is adequate in size to
serve the project. The applicant will extend the sewer main through the proposed
development. The sewer main extension shall front the project site in its entirety and be
constructed in accordance with the the District's Rules and Regulations for Sewer Service.
The northerly portion of on-site sewer facilities shall be private as shown on the attached
Exhibit.
The Terms and Conditions for Water and Sewer Service with C & C Development are
attached.
ATTACHMENTS:
1.Terms and Conditions
2.Exhibit
Page 22 of 62
Date: December 10, 2019
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201948 WATER & SEWER LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) ☒ The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) ☒ The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) ☒ The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
4) ☒ Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
5) ☒ The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
6) ☒ The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
7) ☒ The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
Page 23 of 62
Page 2 of 5
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
8) ☒ The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
9) ☒ The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
10) ☒ The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
11) ☒ The applicant shall provide, per the District specifications, the "As Built"
AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities.
12) ☒ The applicant shall complete a Water Service Agreement between the
Yorba Linda Water District and the Developer.
13) ☒ The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
14) ☒ The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
15) ☒ The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
16) ☒ The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
17) ☒ The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the Standard Specifications and
Drawings for Construction of Domestic Water and Sewer Facilities. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
18) ☒ The applicant’s engineer shall provide a computer hydraulic analysis report
to confirm that the District’s existing water system can accommodate the
project.
19) ☒ The applicant’s future water facilities, shall be conveyed to the District as
indicated on applicant’s future Water Improvement Plans approved by the
District.
Page 24 of 62
Page 3 of 5
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
20) ☒ The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test, and provide an
approved copy to the District. A District representative shall be present to
witness the flow test.
21) ☒ The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
22) ☐ The applicant shall install water Sampling Station(s) in conformance with
the District’s Standard Specifications and Drawings for Construction of
Domestic Water and Sewer Facilities.
23) ☒ The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
24) ☒ The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
25) ☒ All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
26) ☒ The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
27) ☒ The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
28) ☒ The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
29) ☒ The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
30) ☒ The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
31) ☒ The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
Page 25 of 62
Page 4 of 5
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
32) ☒ The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly.
33) ☒ The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
34) ☒ The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
35) ☐ The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
36) ☒ The applicant shall complete a Sewer Service Agreement between the
Yorba Linda Water District and the Developer.
37) ☒ The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
38) ☒ The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
39) ☒ The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and the Standard Specifications and Drawings
for Construction of Domestic Water and Sewer Facilities. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
40) ☒ The applicant’s engineer shall provide sewer flow calculations to confirm
that the District’s existing sewer system can accommodate the peak
wastewater generation from the project.
41) ☒ The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
42) ☒ The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
43) ☒ The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Standard
Page 26 of 62
Page 5 of 5
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
Specifications and Drawings for Construction of Domestic Water and Sewer
Facilities.
44) ☒ The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
45) ☒ The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
46) ☒ The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
47) ☒ The applicant shall construct a looped water system by connecting to the
existing water main in Lakeview Avenue and to the existing water main
near the southeast corner of Altrudy Lane within the project site.
48) ☒ Depending on the development demands and hydraulic analysis results,
referenced in item 18 above, offsite improvements may be required.
I hereby certify that the foregoing Terms and Conditions were approved at the October
22, 2019 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Water and Sewer Service Agreement between Yorba Linda Water District
and the applicant is not executed for the project under consideration.
Approved by: Marc Marcantonio
General Manager
Yorba Linda Water District
Page 27 of 62
Page 6 of 5
NAME OF APPLICANT: C & C DEVELOPMENT, ALTRUDY SENIOR APARTMENTS
LOCATION OF PROJECT: 4682 LAKEVIEW AVENUE, YORBA LINDA
_____________________________________
Reviewed by: Rosanne P. Weston, PE*, PMP
Engineering Manager
*Florida and Georgia
Page 28 of 62
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PREPARED BY: SCALE:
EXHIBIT N.T.S.
YORBA LINDA WATER DISTRICT WATER AND SEWER SERVICE DATE:
FOR 12/10/2019
El 1717 E. MIRALOMA AVENUE C & C DEVELOPEMENT
PLACENTIA, CALIFORNIA 92870 ALTRUDY SENIOR APARTMENTS FILENAME:
(714) 701-3100 J-201948
r\--p20J 221
ITEM NO. 7.4.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:John DeCriscio, Operations Manager
Harold Hulbert, Operations Assistant
SUBJECT:Award of New Janitorial Contract
RECOMMENDATION:
That the Board of Directors authorize the General Manager to enter into a Janitorial Service
Contract with Base Hill, Inc. DBA Jan Point for a 3 year term beginning January 1, 2020 and
an estimated total cost of $121,392.
SUMMARY:
On November 11, 2019 the District solicited requests for proposals for janitorial services with a
"fixed rate not to exceed" cost per month for a period of 3 years. A mandatory walk-through
was conducted November 19, 2019 at which 4 vendors where present. Of these 4 vendors, 3
submitted bids for this contract.
FISCAL IMPACT:
Budgeted: Yes (FYS20-21)
Total Budget: $40,000 for FY20; $42,000 for FY21; and estimated $42-44,000 in FY22.
Cost Estimate: $121,392
Funding Source: Operating Funds
Account No: 1-5060-0600-35
Job No: N/A
BACKGROUND:
Each vendor was given specifics as to how they were to submit their bids including a Scope of
Work and required materials. Each responding vendor submitted their proposals as a “Fixed
Rate Not to Exceed” cost per month as listed below:
Page 30 of 62
Base Hill, Inc. DBA Jan Point: $3,372
Omni Enterprise, Inc.: $4,350
Ultimate Maintenance Services: $13,521
When comparing the proposals, staff reviewed the monthly cost and reviewed the references
of the lowest proposer. As Omni Enterprise, Inc., is already the District current vendor we
chose to focus on Base Hill for cost and their references when comparing against the District's
current vendor. Staff chose to exclude Ultimate Maintenance Services at this point for its cost
alone.
References have been called to verify satisfaction of service. Base Hill has provided similar
services to the City of South El Monte, Encina Wastewater Authority and the Cal-Trans,
Pacoima Field Office for the last 3 years. Each of the above agencies have indicated they
were happy with the service received and are looking to renew their existing contracts.
PRIOR RELEVANT BOARD ACTION:
The Board of Directors last approved a Janitorial Contract on January 12, 2017.
Page 31 of 62
ITEM NO. 7.5.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
SUBJECT:Discontinuation of Residential Water Service for Nonpayment
Policy (SB 998)
RECOMMENDATION:
That the Board of Directors: (1) determine whether to use 200%, 250% or 300% above the
federal poverty level to qualify residential customers for Sections 6.0 and 7.0 of the policy; and
(2) adopt Resolution 2019-XX setting forth a Discontinuation of Residential Water Service for
Nonpayment Policy.
BACKGROUND:
Staff has worked with Andrew Gagen of Kidman Gagen Law, District’s legal counsel, to
develop a Policy for Discontinuation of Residential Water Service (“Discontinuation Policy”) as
required under Senate Bill 998 (“SB 998”), which is known as the Water Shutoff Protection
Act. SB 998 was signed into law in September 2018 and takes effect on February 1, 2020.
The crux of SB 998 is that it prohibits the District from discontinuing residential service for
nonpayment for at least 60 days (87 days from the “bill date” for the District).
Under existing law (California Safe Drinking Water Act) the State Water Resources Control
Board administers provisions to regulate drinking water to protect public health. Existing law
declares it to be the established policy of the state that every human being has the right to
safe, clean, affordable, and accessible water adequate for human consumption, cooking, and
sanitary purposes.
As stated in SB 998, it is the intent of the Legislature to minimize the number of Californians
who lose access to water service due to inability to pay. Water service discontinuations
threaten human health and well-being, and have disproportionate impact on infants, children,
the elderly, low-income families, communities of color, people for whom English is a second
language, physically disabled persons, and persons with life-threatening medical conditions.
Page 32 of 62
As also stated in SB 998: When there is a delinquent bill, all Californians, regardless of
whether they pay a water bill directly, should be treated fairly, and fair treatment includes the
ability to contest a bill, seek alternative payment schedules, and demonstrate medical need
and severe economic hardship. It is the intent of the Legislature that this act provide
additional procedural protections and expand upon the procedural safeguards contained in the
Public Utilities Code and Government Code as of January 1, 2018, relating to utility service
disconnections.
In accordance with SB 998 and its Legislative intent, the attached Discontinuation Policy
establishes the District’s obligations to communicate with, and provide required services and
information to, residential customers pertaining to (1) their monthly billings, (2) notifications of
potential discontinuation of services, (3) available payment options, and (4) requirements for
reconnection of service. The Policy also establishes special programs for low income
customers and the qualifying requirements to be eligible for the program. This Policy must be
available in at least 6 prescribed languages, available on the District’s Web site, and provided
to customers in writing, upon request.
The expanded timeline to 87 days may pose an increased financial risk to the District for
uncollectible accounts because customers potentially can have three unpaid bills on file before
service may be discontinued for nonpayment. The District wrote off $8,847 in Fiscal Year
2019 for uncollectible accounts, and this amount could potentially double or even triple under
SB 998 and this Discontinuation Policy.
Staff has included a schedule of annual income statistics for the population of the City of
Yorba Linda. The included facts and data chart may be used to assist the Board of Directors
in determining which percentage above the annual federal poverty level is to be included in
the presented Discontinuation Policy.
Staff requests that the Board of Directors determine whether to use 200%, 250%, or 300% for
the federal poverty level and approve the Discontinuation Policy as presented. Staff will then
proceed with having the policy translated into the required languages as set by SB 998.
ATTACHMENTS:
1.City of Yorba Linda Income Statistics
2.Draft Policy (Redline)
3.Resolution
4.Final Policy
Page 33 of 62
City of Yorba Linda Income Statistics for 2019
The data chart below comes from https://www.bestplaces.net/economy/city/california/yorba_linda
off the Internet.
The U.S. federal poverty level is a measure of income used by the U.S. government to determine
who is eligible for subsidies, programs, and benefits. The Department of Health and Human
Services updates the poverty guidelines each January to account for inflation.
In 2019 the HHS determined that the federal poverty level for a household of four is an annual
income of $25,750.
Federal Poverty
Income Level 200%250%300%
$25,750 $51,500 $64,375 $77,250
YL below level 16.80%21.20%27.60%
YL above level 83.10%78.70%72.30%
99.90%99.90%99.90%
The overall poverty rate in Yorba Linda is 3.77% ( 3.46% male and 4.06% female).
The average income of a Yorba Linda resident is $47,852 a year, where the US average is $28,555.
The Median household income of a Yorba Linda resident is $115,994 a year, where the US Median
is $53,482 a year.
The District's current Shut-off rate is 1/2 of 1%.
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1
DISCONTINUATION OF RESIDENTIAL WATER SERVICE FOR NONPAYMENT POLICY
1.0 GENERAL POLICY AND AUTHORIZATION
1.1 Governing Authority. Yorba Linda Water District, as an agency of the state, formed as a
special district pursuant to the County Water District Act (Water Code § 30000 et
seq.),.) (“District”), is governed in the execution of the collection of delinquent accounts
by California Government Code Sections 60370 – 60375.5. As an urban or community
water system that supplies water to more than 200 service connections, the District is
also governed, effective February 1, 2020, by Sections 116900 - 116926 of the California
Health & Safety Code, which is known as the Water Shutoff Protection Act.
1.2 Discontinuation Policy. The Yorba Linda Water District Discontinuation of Residential
Water Service for Nonpayment Policy (“Policy”) establishes policies and procedures
when a water bill becomes delinquent. Discontinuance of water service for nonpayment
is considered the final phase of the collection procedure and will be instituted only after
both sufficient notification and all other reasonable payment alternatives have been
exhausted. To the extent this Policy conflicts with any other District rules, regulations,
or policies of the District, this Policy shall control.
1.3 General Manager Authority. By adoption of this Policy, the Board is authorizing
the General Manager and their designee to exercise certain duties and
responsibilities under this Policy that are essential for the operation of the
District.
1.4 Contact Information. For questions or assistance regarding your water bill, including
options to avoid discontinuation of service for nonpayment, the District's Customer
Service staff can be reached at 714-701-3000. Customers may also visit the District's
Customer Service desk in person Monday through Thursday, from 8:00 a.m. to 6:00
p.m., except on District holidays.
2.0 DISCONTINUATION OF SERVICE FOR NONPAYMENT OF DELINQUENT ACCOUNTS
2.1 Delinquent Accounts. Delinquent accounts are any water service bill that remains
unpaid by 5:00 p.m. on the 27th day after the billing date. This Policy applies to the
collection of delinquent accounts.
2.3 2.3 Time Period to Discontinue Service. The District will discontinue water service
for water service charges that have become delinquent for at least sixty (60) days.
3.0.NOTICES TO CUSTOMER
3.1.Written Notice to Customer or Occupant/Water Consumer at Service Address. The
District will provide a mailed notice to the customer of record by 5:00 p.m. on the 29th
day after the billing date (but no less than thirty (30) days before discontinuation of
water service). A ten percent (10%) late fee will be assessed at that time. If the
Page 35 of 62
2
customer’s address is not the address of the property to which residential service is
provided, the District will also send notice to the address of the property to which
residential service is provided and will be addressed to “Occupant/Water Consumer.”
3.1.a.The mailed notice required in Section 3.1 above will contain:
i.the name and address of the customer;
ii.the amount of the delinquency;
iii.the date by which payment or payment arrangements must be made to
avoid discontinuation of service;
iv.a description of the process to apply for an extension of time to pay the
delinquent charges;
iv.the procedure to contest a water bill;
iv.a description of the procedure by which the customer may request an
extension or deferred, or alternative payment arrangement described in
Section 4schedule, including an amortization of the delinquent residential
service charges;
v.the procedure by which the customer may contest a water bill and appeal
as described Section 12;
vi.information regarding the availability of financial assistance, including
private, local, state, or federal sources, if applicable; and
vii.the telephone number where the customer may request a payment
arrangement or receive additional information from the District.
3.2 Telephonic Notice. If the mailed notice is returned through the mail as undeliverable or
the customer has not paid their delinquent account at least ten (10) days before
discontinuation of service, the District will also make a reasonable, good faith effort to
contact the customer of record, or an adult person living at the premises of the
customer, by telephone. The District will offer to provide in writing a copy of this Policy
and to discuss options to avert discontinuation of water service for nonpayment,
including the possibility of an extension or other payment arrangement listed in Section
64 below.
3.3 Posting of Notice to Occupants at Service Address. If the District is unable to make
contact with the customer or an adult person living at the service address by written
notice and by telephone, the District will make a good faith effort to visit the residence
and leave a notice of imminent discontinuation of residential service (e.g. a door tag)
and both a phone number and link to this Policy in a conspicuous place at the service
address. The notice and both phone number and link to this Policy will be left at the
residence at least five (5) days (but no less than 48 hours before discontinuation of
service. The posted notice (e.g. door tag) will contain the same notice information
required above in Section 3.1.a
4.0 EXTENSIONS AND OTHER ALTERNATIVE PAYMENT ARRANGEMENTS.
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3
4.1 Time to Request an Extension or Other Alternative Payment Arrangement. If a
customer is unable to pay a bill during the payment period, the customer may
request an extension or other alternative payment arrangement described in this
Section 64. If a customer makes a request prior to discontinuation of service by the
District, the request will be reviewed by the FinanceGeneral Manager of the
District. District decisions regarding extensions and other alternative payment
arrangements are final and not appealable to the District Board of Directors under
Section 12.
4.2 Extension. If approved by the District, a customer's payment of their unpaid balance
may be temporarily extended. Such extension may not be provided more than 3 times
during a 12 month time period. The District's FinanceGeneral Manager shall determine,
in their discretion, whether to provide an extension, and how long an extension shall
be provided, to the customer. The customer shall pay the full unpaid balance by the
date set by the District and must remain current on all water service charges accruing
during any subsequent billing periods. The extended payment date will be set forth in
writing and provided to the customer.
4.3 Amortization. As determined by the District's FinanceGeneral Manager in their
discretion, a customer's payment of their unpaid balance may be amortized over a
period of months not to exceed twelve (12) months. If amortization is approved, the
unpaid balance will be divided by the number of months in the amortization period, and
that amount will be added to the customer's monthly bills for water service until fully
paid. During the amortization period, the customer must remain current on all water
service charges accruing during any subsequent billing periods. The amortization
schedule and amounts due will be set forth in writing and provided to the customer.
4.4 Alternative Payment Schedule. As determined by the District's FinanceGeneral Manager
in their discretion, a customer may pay their unpaid balance pursuant to an alternative
payment schedule that will not exceed twelve (12) months. If approved, the alternative
payment schedule may allow periodic lump-sum payments that do not coincide with the
District's established payment date or may provide for payments made more or less
frequently than the District's regular payment date. During the period of the alternative
payment schedule, the customer must remain current on all water service charges
accruing during any subsequent billing periods. The alternative payment schedule and
amounts due will be set forth in writing and provided to the customer.
4.5 Failure to Comply. If a customer has been granted a payment arrangement under this
Section 4 and (a) the original bill amount due is delinquent by at least sixty (60) days
and (b) the customer fails to: (i) pay the unpaid charges by the extension date; (ii) pay
an amount due under an amortization schedule; or (iii) pay an amount due under an
alternative payment schedule by its due date, then the District may discontinue water
service and customer forfeits the right to any payment arrangement under this section
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4
for 612 months from the date that payment under an extension or alternative payment
schedule was due. Customer may appeal this forfeited right to the General Manager,
who in their sole discretion may reinstate that right. The District will post a final notice
of intent to discontinue service in a prominent and conspicuous location at the service
address at least 48 hoursfive (5) business days before discontinuation of service. The
final notice will not entitle the customer to any investigation or review by the District
under Section 12.
5.0 RECONNECTION OF SERVICE
5.1 Reconnection Requirements. Customers whose water service has been
discontinued may contact the District regarding requirements to reconnect
service.
5.2 Reconnection Fees. Reconnection will be subject to (a) payment of a reconnection
fee of $40, (b) the amount of the delinquent account, including applicable interest
or penalties, and (c) a security deposit, if required by the District. All payments
must be made by cash, credit card, or certified funds. Requests to reconnect after
6:00 pm Monday through Thursday, or any time on Friday through Sunday, or
holidays will be charged an after-hours reconnection fee of $210 and any
applicable fees listed as (a)-(c) in this paragraph.
6.0 WHEN SERVICE WILL NOT BE DISCONTINUED
6.1 General. The District will not discontinue water service for delinquent accounts (a) on
a Friday, Saturday, Sunday, legal holiday, or at any time during which the District’s
office is not open to the public; during (b) during the District’s investigation of a timely
customer complaint or request for investigation, or appeal of the District’s decision,
under Section 12; or (c) during a District review of, or time period for, an -approved
extension, amortization, or alternative payment schedulearrangement under Section
4, if the customer remains in compliance with one of thesethose payment
plansarrangements.
6.2.Special Medical and Financial Circumstances with Alternative Payment Arrangement
Agreement. TheIn addition to Section 6.1, the District will not discontinue water service
if all of the following are met:
i.The customer, or a tenant of the customer, submits to the District the
certification of a licensed primary care provider that discontinuation of water
service will be life threatening to, or pose a serious threat to the health and
safety of, a resident of the premises where residential service is provided;
ii.The customer demonstrates, as requireddescribedexplained below under
Section 6.2.a., that they are financially unable to pay for residential service
within the District’s normal billing cycle. The customer is deemed financially
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5
unable to pay during the normal billing cycle if: (a) any member of the
customer’s household is a current recipient of CalWORKs, CalFresh, general
assistance, Medi-Cal, California SSI/SSP, or California Special Supplemental
Nutrition Program for Women, Infants, and Children, or (b) the customer
declares under penalty of perjury that the household’s annual income is less
than 200 percent of the federal poverty level, or (c) the General Manager in
their sole discretion deems the customer financially unable to pay; and
iii.The customer is willing to enter into a written agreement with the District
regarding an extension or other alternative payment arrangement under
Section 4 above for the delinquent charges. The District will select terms and
conditions of the payment plan that will be memorializedset forth in a
written agreement.
6.2.a.Customer Demonstration, and District Review, of Qualifications. The customer
is responsible for demonstrating that the qualifications in Section 6.2 above
have been met. Upon receipt of documentation from the customer, the District
will review the documentation within seven (7) days and either: (a) notify the
customer of the terms and conditions selected by the District and require the
customer’s signature on the payment plan agreement; (b2) request additional
information from the customer; or (3c) notify the customer that they do not
meet the qualifications.
6.2.b.Failure to Comply. The District may discontinue water service if a customer,
who has been granted an alternate payment arrangement under this Section 6,
(a) is delinquent for sixty (60) days or more and (b) fails to do either of the
following: (ai) pay any amount due under the payment plan; or (bii) pay their
current charges for water service. The District will post a final notice of intent to
discontinue service in a prominent and conspicuous location at the service
address at least five (5) business days before discontinuation of service. The
final notice will not entitle the customer to any investigation or review by the
District under Section 12.
7.0 SPECIFIC PROGRAM FOR LOW INCOME CUSTOMERS
7.1 Fee Waiver and Reconnection Fees. For residential customers who demonstrate
household income below 200 percent of the federal poverty linelevel, the District
will:
7.1.a Upon request by the customer, waive interest charges or penalties on
delinquent bills once every 12 months.
7.1.b.Limit a reconnection of service fee during normal operating hours at an amount
not to exceed fifty dollars ($50) and during nonoperational hours at an amount
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6
not to exceed one hundred fifty dollars ($150), but neither reconnection fee is
to exceed the actual cost of reconnection if it is less. Both reconnection fees
shall be subject to an annual adjustment for changes in the Consumer Price
Index beginning January 1, 2021.
7.2 How to Qualify as a Low Income Customer. The customer is deemed to have an income
below 200 percent of the federal poverty line level if: (a) any member of the
customer’s household is a current recipient of CalWORKs, CalFresh, general assistance,
Medi-Cal, California SSI/SSP, or California Special Supplemental Nutrition Program for
Women, Infants, and Children, or (b) the customer declares under penalty of perjury
that the household’s annual income is less than 200 percent of the federal poverty
level.
8.0 PROCEDURES FOR OCCUPANTS OR TENANTS TO BECOME CUSTOMERS OF THE DISTRICT
8.1 Applicability. This section only applies when a property owner, landlord, manager, or
operator of a residential service address is listed as the customer of record and has been issued a notice
of intent to discontinue water service due to nonpaymentunder Section 3.
8.2.Agreement to District Terms and Conditions of Service. The District shall make good
faith effort to inform the residential occupants, by means of written notice, when the account is
in arrears that service will be terminated at least 10 days prior to the termination. The written
notice shall indicate the District will make service available to the actual residential occupants if
occupant agrees to both the District’s terms and conditions of service and the District’s Rules
and Regulations for Water Service, which are available at www.ylwd.com or upon request.
8.2.b.If one or more of the occupants are willing and able to assume responsibility for
the subsequent non-delinquent charges to the account to the satisfaction of
the District, the District will make service available to the occupants who have
met those requirements.
8.3 Verification of Tenancy. In order for the occupant not to be responsible for the amount
due on the delinquent account to be waived, an occupant who becomes a customer will
verify that the delinquent account customer of record is, or was, the landlord, manager,
or agent of the dwelling. VerificationvVerification may include, but is not limited to, a
lease or rental agreement, rent receipts, a government document indicating that the
occupant is renting the property, or information disclosed pursuant to Section 1962 of
the Civil Code, [at the discretion of the District.].
8.4 Deductions from Rental Payment. Pursuant to Government Code Sections 60371(d) and
116916(e), any occupant who becomes a customer of the District pursuant to this
Section 8 and whose periodic payments, such as rental payments, include charges for
residential water service, where those charges are not separately stated, may deduct
from the periodic rental payment each payment period all reasonable charges paid to
the District for those services during the preceding payment period. The District has no
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7
authority to enforce Section 60371(d) or 116916(e) and any such decision by the
occupant to deduct charges is made by the occupant and not authorized by the District.
9.0 OTHER REMEDIES
9.1 In addition to discontinuation of water service, the District may pursue any other
remedies available in law or equity for nonpayment of water service charges, including,
but not limited to: (a) securing delinquent amounts by filing liens on real property, (b)
filing a claim or legal action, or (c) referring the unpaid amount to collections. In the
event a legal action is decided in favor of the District, the District will be entitled to the
payment of all costs and expenses, including attorneys’ fees and accumulated fees.
10.0 DISCONTINUATION OF WATER SERVICE FOR OTHER CUSTOMER VIOLATIONS
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8
10.1 The District reserves the right to discontinue water service for any violations of District
ordinances, rules, or regulations other than for nonpayment of a Delinquent Account.
11.0 FEES AND CHARGES INCURRED
11.1 Except as otherwise expressly stated in this Policy, any fees and charges incurred by a
customer under any other District rules, regulations, or policies of the District will be
due and payable as established in said rules, regulations, or policies.
12.0.PROCEDURES TO CONTEST A WATER BILL
12.1 Time to Initiate a Complaint or Request an Investigation. Any customer may initiate a
written complaint to, or request an investigation by, the General Manager into the
charges on their bill within twenty-seven (27) days of the “bill date” on the contested
bill. The District will not discontinue water service during an investigation of a timely
complaint or request. The District may, in its discretion, review untimely complaints
or requests for investigation; however, such untimely complaints or requests are not
appealable to the District Board of Directors.
12.2 Review by District. Upon receipt of written complaint or /request, the General
Manager shall review the complaint and/or conduct an investigation determined to
be appropriate in the General Manager’s sole discretion. The General Manager’s
review will include consideration of whether the customer may receive an
amortization (described below in Section 5.2), or extension or alternative payment
schedule under this PolicySection 4. During the review and/or investigation, the
customer will be provided an extension from its noted due date in order to avoid
late fees , but the customer will not be provided an extension of the 60-day time
period provided under Section 2.3. The investigation shall be completed within 10
business days from receipt of the written complaint or /request, where the
customer shall be notified of the General Manager’s decision. The decision of the
General Manager is final.
12.3 Outcomes of the Decision. If the review and/or investigation results in favor of the
customer, where the billing is incorrect, an adjustment shall be applied to the customer
account. If the billing is correct, the bill balance shall be due 10 days from the customer
being notified of the General Manager’s decision. If before completion of the
investigation, additional bill(s) become due, the customer is required to make payment
of the entire amount due by the specified due date. Failure to do so may result in
assessed late fees or discontinuation of service, due to non-payment, in accordance
with this Policy.
12.4 Appeal to Board of Directors. Any customer, whose timely complaint or request for an
investigation under this Section 12 resulted in a decision unsatisfactory to the
customer, may appeal the decision to the District Board of Directors by filing a written
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9
notice of appeal with the District Secretary at [physical address and email address??]
within ten (10) days of the District's mailing of its determination. Upon receiving the
notice of appeal, the District Secretary will set the matter to be heard at an upcoming
Board meeting and mail the customer written notice of the time and place of the
hearing at least seven (7) days before the meeting. The decision of the Board is final.
13.PUBLICATION ON THE DISTRICT WEBSITE AND TRANSLATED VERSIONS
13.1 This Policy is available on the District’s website at www.ylwd.com. This Policy and all
written notices issued under this Policy will beare provided in English, Spanish,
Chinese, Tagalog, Vietnamese, Korean, and any other language spoken by at least ten
percent (10%) of the population within the District’s service area.
Page 43 of 62
Resolution No. 2019-XX Adopting a Policy for Discontinuation of Residential Water Service for Nonpayment 1
RESOLUTION NO. 2019-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A POLICY FOR DISCONTINUATION
OF RESIDENTIAL WATER SERVICE FOR NONPAYMENT
WHEREAS,the Yorba Linda Water District (“District”) is governed, in the execution of
the collection of delinquent accounts, by Sections 116900 - 116926 of the
California Health & Safety Code, which is known as the Water Shutoff
Protection Act (“Act”), and Sections 60370 – 60375.5 of the California
Government Code; and
WHEREAS,the Act, which was signed into law in September 2018 and takes effect on
February 1, 2020, requires the District to adopt a Policy for Discontinuation
of Residential Water Service (“Discontinuation Policy”), which establishes
policies and procedures when a water bill becomes delinquent; and
WHEREAS,existing law (California Safe Drinking Water Act) declares it to be the
established policy of the state that every human being has the right to safe,
clean, affordable, and accessible water adequate for human consumption,
cooking, and sanitary purposes; and
WHEREAS,it is the intent of the Legislature to minimize the number of Californians who
lose access to water service due to inability to pay because water service
discontinuations threaten human health and well-being, and have
disproportionate impact on infants, children, the elderly, low-income
families, communities of color, people for whom English is a second
language, physically disabled persons, and persons with life-threatening
medical conditions; and
WHEREAS,when there is a delinquent bill, all Californians, regardless of whether they
pay a water bill directly, should be treated fairly, and fair treatment includes
the ability to contest a bill, seek alternative payment schedules, and
demonstrate medical need and severe economic hardship; and
WHEREAS,it is the intent of the Legislature that the Act provide additional procedural
protections and expand upon the procedural safeguards in the Government
Code which existed as of January 1, 2018 and relate to utility service
disconnections; and
WHEREAS,the District’s Discontinuation Policy is written and adopted in accordance
with the Act and its Legislative intent.
Page 44 of 62
Resolution No. 2019-XX Adopting a Policy for Discontinuation of Residential Water Service for Nonpayment 2
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District (“Board”) as follows:
Section 1.The Board hereby finds and declares that each of the foregoing Recitals are
true and correct.
Section 2.The Discontinuation Policy is hereby approved and adopted substantially in
the form on file with the Secretary of the Board.
Section 3.By adoption of the Discontinuation Policy, the Board is authorizing the
General Manager and their designee to exercise certain duties and
responsibilities under the Discontinuation Policy that are essential for the
operation of the District.
PASSED AND ADOPTED this 10th day of December 2019, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed and approved as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Page 45 of 62
YORBA LINDA WATER DISTRICT 3010-009-POL
Page 1 of 7
DISCONTINUATION OF RESIDENTIAL WATER SERVICE FOR NONPAYMENT
Dept/Div:Finance Approved By:Resolution No. 2019-XX
Effective Date:February 1, 2020 Applicability:Districtwide
Supersedes:N/A See Also:
1.0 General Policy and Authorization
1.1 Governing Authority
The Yorba Linda Water District, as an agency of the state, formed as a special district pursuant
to the County Water District Act (Water Code Section 30000 et seq.) (“District”), is governed in
the execution of the collection of delinquent accounts by California Government Code Sections
60370 – 60375.5. As an urban or community water system that supplies water to more than 200
service connections, the District is also governed, effective February 1, 2020, by Sections 116900
– 116926 of the California Health & Safety Code, which is known as the Water Shutoff Protection
Act.
1.2 Discontinuation Policy
The Yorba Linda Water District Discontinuation of Residential Water Service for Nonpayment
Policy (“Policy”) establishes policies and procedures when a water bill becomes delinquent.
Discontinuance of water service for nonpayment is considered the final phase of the collection
procedure and will be instituted only after both sufficient notification and all other reasonable
payment alternatives have been exhausted. To the extent this Policy conflicts with any other
District rules, regulations, or policies, this Policy shall control.
1.3 General Manager Authority
By adoption of this Policy, the Board is authorizing the General Manager and their designee to
exercise certain duties and responsibilities under this Policy that are essential for the operation of
the District.
1.4 Contact Information
For questions or assistance regarding your water bill, including options to avoid discontinuation
of service for nonpayment, the District’s Customer Service staff can be reached at 714-701-3000.
Customers may also visit the District’s Customer Service desk in person Monday through
Thursday, from 7:00 a.m. to 6:00 p.m., except on District holidays.
2.0 Discontinuation of Service for Nonpayment on Delinquent Accounts
2.1 Delinquent Accounts
Delinquent accounts are any water service bill that remains unpaid by 5:00 p.m. on the 27th day
after the billing date. This Policy applies to the collection of delinquent accounts.
2.2 Time Period to Discontinue Service
The District will discontinue water service for water service charges that have become delinquent
for at least sixty (60) days.
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YORBA LINDA WATER DISTRICT 3010-009-POL
Page 2 of 7
3.0 Notices to Customer
3.1 Written Notice to Customer or Occupant/Water Consumer at Service Address
The District will provide a mailed notice to the customer of record by 5:00 p.m. on the 29th day
after the billing date (but no less than thirty (30) days before discontinuation of water service). A
ten percent (10%) late fee will be assessed at that time. If the customer’s address is not the
address of the property to which residential service is provided, the District will also send notice
to the address of the property of which residential service is provided and will be addressed to
“Occupant/Water Consumer”.
3.1.1 The mailed notice required in Section 3.1 above will contain:
3.1.1.1 the name and address of the customer;
3.1.1.2 the amount of the delinquency;
3.1.1.3 the date by which payment or payment arrangements must be made to avoid
discontinuance of service;
3.1.1.4 the procedure by which the customer may request an extension or alternative
payment arrangement described in Section 4;
3.1.1.5 the procedure by which the customer may contest a water bill and appeal as
described in Section 12;
3.1.1.6 information regarding the availability of financial assistance, including private,
local, state, or federal sources, if applicable; and
3.1.1.7 the telephone number where the customer may request a payment arrangement
or receive additional information from the District.
3.2 Telephonic Notice
If the mailed notice is returned through the mail as undeliverable or the customer has not paid
their delinquent account at least ten (10) days before discontinuation of service, the District will
also make a reasonable, good faith effort to contact the customer of record, or an adult person
living at the premises of the customer, by telephone. The District will offer to provide in writing a
copy of this Policy and to discuss options to avert discontinuation of water service for nonpayment,
including the possibility of an extension or other payment arrangement listed in Section 4 below.
3.3 Posting of Notice to Occupants at Service Address
If the District is unable to make contact with the customer or an adult person living at the service
address by written notice and by telephone, the District will make a good faith effort to visit the
residence and leave a notice of imminent discontinuation of residential service (e.g. a door tag)
and both a phone number and link to this Policy in a conspicuous place at the service address.
The notice and both phone number and link to this Policy will be left at the residence at least 48
hours before discontinuation of service. The posted notice (e.g. door tag) will contain the same
notice information required above in Section 3.1.1.
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YORBA LINDA WATER DISTRICT 3010-009-POL
Page 3 of 7
4.0 Extensions and Other Alternative Payment Arrangements
4.1 Time to Request an Extension or Other Alternative Payment Arrangement
If a customer is unable to pay a bill during the payment period, the customer may request an
extension or other alternative payment arrangement described in this Section 4. If a customer
makes a request prior to discontinuation of service by the District, the request will be reviewed by
the General Manager. District decisions regarding extensions and other alternative payment
arrangements are final and not appealable to the District Board of Directors under Section 12.
4.2 Extension
If approved by the District, a customer’s payment of their unpaid balance may be temporarily
extended. Such extension may not be provided more than 3 times during a 12 month time period.
The General Manager shall determine, in their discretion, whether to provide an extension, and
how long an extension shall be provided to the customer. The customer shall pay the full unpaid
balance by the date set by the District and must remain current on all water service charges
accruing during any subsequent billing periods. The extended payment will be set forth in writing
and provided to the customer.
4.3 Amortization
As determined by the General Manager in their discretion, a customer’s payment of their unpaid
balance may be amortized over a period of months not to exceed twelve (12) months. If
amortization is approved, the unpaid balance will be divided by the number of months in the
amortization period, and that amount will be added to the customer’s monthly bills for water
service until fully paid. During the amortization period, the customer must remain current on all
water service charges accruing during any subsequent billing periods. The amortization schedule
and amounts due will be set forth in writing and provided to the customer.
4.4 Alternative Payment Schedule
As determined by the General Manager in their discretion, a customer may pay their unpaid
balance pursuant to an alternative payment schedule that will not exceed twelve (12) months. If
approved, the alternative payment schedule may allow periodic lump-sum payments that do not
coincide with the District’s established payment date or may provide for payments made more or
less frequently than the District’s regular payment date. During the period of the alternative
payment schedule, the customer must remain current on all water service charges accruing during
any subsequent billing periods. The alternative payment schedule and amounts due will be set
forth in writing and provided to the customer.
4.5 Failure to Comply
If a customer has been granted a payment arrangement under this Section 4 and (a) the original
bill amount is delinquent by at least sixty (60) days and (b) the customer fails to: (i) pay the unpaid
charges by the extension date; (ii) pay an amount due under an amortization schedule; or (iii) pay
an amount due under an alternative payment schedule by its due date, then the District may
discontinue water service and customer forfeits the right to any payment arrangement under this
section for 6 months from the date that payment under an extension or alternative payment
schedule was due. Customer may appeal this forfeited right to the General Manager, who in their
sole discretion may reinstate that right. The District will post a final notice of intent to discontinue
service in a prominent and conspicuous location at the service address at least 48 hours before
discontinuation of service. The final notice will not entitle the customer to any investigation or
review by the District under Section 12.
Page 48 of 62
YORBA LINDA WATER DISTRICT 3010-009-POL
Page 4 of 7
5.0 Reconnection of Service
5.1 Reconnection Requirements
Customers whose water service has been discontinued may contact the District regarding
requirements to reconnect.
5.2 Reconnection Fees
Reconnection will be subject to (a) payment of a reconnection fee of $40, (b) the amount of the
delinquent account, including applicable interest or penalties, and (c) a security deposit, if required
by the District. All payments must be made by cash, credit card, or certified funds. Requests to
reconnect after 6:00 p.m. Monday through Thursday, or any time on Friday through Sunday, or
holidays will be charged an after-hours reconnection fee of $210 and any applicable fees listed
as (a)-(c) in the paragraph.
6.0 When Service Will Not Be Discontinued
6.1 General
The District will not discontinue water service for delinquent accounts (a) on a Friday, Saturday,
Sunday, legal holiday, or at any time during which the District’s office is not open to the public; (b)
during the District’s investigation of a timely customer complaint or request for investigation, or
appeal of the District’s decision, under Section 12; or (c) during a District review of, or time period
for, an approved extension, amortization, or alternative payment arrangement under Section 4, if
the customer remains in compliance with one of those payment arrangements.
6.2 Special Medical and Financial Circumstance with Alternative Payment Arrangement
Agreement
In addition to Section 6.1, the District will not discontinue water service if all of the following are
met:
6.2.1 The customer, or a tenant of the customer, submits to the District the certification of a
licensed primary care provider that discontinuation of water service will be life threatening
to, or pose a serious threat to the health and safety of, a resident of the premises where
residential service is provided;
6.2.2 The customer demonstrates, as described below under Section 6.3, that they are
financially unable to pay for residential service within the District’s normal billing cycle. The
customer is deemed financially unable to pay during the normal billing cycle if: (a) any
member of the customer’s household is a current recipient of CalWORKs, CalFresh,
general assistance, Medi-Cal, California SSI/SSP, or California Special Supplemental
Nutrition Program for Women, Infants, and Children, or (b) the customer declares under
penalty of perjury that the household’s annual income is less than 200 percent of the
federal poverty level; and
6.2.3 The customer is willing to enter into a written agreement with the District regarding an
extension or other alternative payment arrangement under Section 4 above for the
delinquent charges. The District will select terms and conditions of the payment plan that
will be set forth in a written agreement.
Page 49 of 62
YORBA LINDA WATER DISTRICT 3010-009-POL
Page 5 of 7
6.3 Customer Demonstration, and District Review, or Qualifications
The customer is responsible for demonstrating that the qualifications in section 6.2 above have
been met. Upon receipt of documentation from the customer, the District will review the
documentation within seven (7) days and either: (a) notify the customer of the terms and
conditions selected by the District and require the customer’s signature on the payment plan
agreement; (b) request additional information from the customer; or (c) notify the customer that
they do not meet the qualifications.
6.4 Failure to Comply
The District may discontinue water service if a customer, who has been granted an alternative
payment arrangement under this section 6, (a) is delinquent for sixty (60) days or more and (b)
fails to do either of the following : (i) pay any amount due under the payment plan; or (ii) pay their
current charges for water service. The District will post a final notice of intent to discontinue service
in a prominent and conspicuous location at the service address at least five (5) business days
before discontinuation of service. The final notice will not entitle the customer to any investigation
or review by the District under Section 12.
7.0 Specific Program for Low Income Customers
7.1 Fee Waiver and Reconnection Fees
For residential customers who demonstrate household income below 200 percent (200%) of the
federal poverty level, the District will:
7.1.1 Upon request by the customers, waive interest charges or penalties on delinquent bills
once every 12 months.
7.1.2 Limit a reconnection of service fee during normal operating hours at an amount not to
exceed fifty dollars ($50) and during nonoperational hours at an amount not to exceed one
hundred fifty dollars ($150), but neither reconnection fee is to exceed the actual cost of
reconnection if it is less. Both reconnection fees shall be shall be subject to an annual
adjustment for changes in the Consumer Price Index beginning January 1, 2021.
7.2 How to Qualify as a Low Income Customer
The customer is deemed to have an income below 200 percent (200%) of the federal poverty
level if: (a) any member of the customer’s household is a current recipient of CalWORKS,
CalFresh, general assistance, Medi-Cal, California SSI/SSP, or California Special Supplemental
Nutrition Program for Woman, Infant, and Children, or (b) the customer declares under penalty of
perjury that the household’s annual income is less than 200 percent (200%) of the federal poverty
level.
8.0 Procedures for Occupants or Tenants to Become Customers of the District
8.1 Applicability
This section only applies when a property owner, landlord, manager, or operator of a residential
service address is listed as the customer of record and has been issued a notice of intent to
discontinue water service under Section 3.
Page 50 of 62
YORBA LINDA WATER DISTRICT 3010-009-POL
Page 6 of 7
8.2 Agreement to District Terms and Conditions of Service
The District shall make good faith effort to inform the residential occupants, by means of written
notice, when the account is in arrears that service will be terminated at least 10 days prior to the
termination. The written notice shall indicate the District will make service available to the actual
residential occupants if occupant agrees to both the District’s terms and conditions of service and
the District’s Rules and Regulations for Water Service, which are available at www.ylwd.com or
upon request.
8.2.1 If one or more of the occupants are willing and able to assume responsibility for the
subsequent non-delinquent charges to the account to the satisfaction of the District, the
District will make service available to those occupants who have met those requirements.
8.3 Verification of Tenancy
In order for the occupant not to be responsible for the amount due on the delinquent account, an
occupant who become a customer will verify that the delinquent account customer of record is or
was the landlord, manager, or agent of the dwelling. Verification may include, but is not limited to,
a lease or rental agreement, rent receipts, a government document indicating that the occupant
is renting the property, or information disclosed pursuant to Section 1962 of the Civil Code [at the
discretion of the District].
8.4 Deduction from Rental Payments
Pursuant to Government Code Sections 60371(d) and 116916(e), any occupant who becomes a
customer of the District pursuant to this Section 8 and whose periodic payments, such as rental
payments, include charges for residential water service, where those charges are not separately
stated, may deduct from the periodic rental payment each payment period all reasonable charges
paid to the District for those services during the preceding payment period. The District has no
authority to enforce Section 60371(d) or 116916(e) and any such decision by the occupant to
deduct charges is made by the occupant and not authorized by the District.
9.0 Other Remedies
9.1 In addition to discontinuance of water service, the District may pursue any other remedies
available in law or equity for nonpayment of water service charges, including, but not limited to:
(a) securing delinquent amounts by filing liens on real property, (b) filing a claim or legal action,
or (c) referring the unpaid amount to collections. In the event a legal action is decided in favor of
the District, the District will be entitled to the payment of all costs and expenses, including
attorneys’ fees and accumulated fees.
10.0 Discontinuation of Water Service for Other Customer Violations
10.1 The District reserves the right to discontinue water service for any violations of District ordinances,
rules, or regulations other than for nonpayment of a Delinquent Account.
11.0 Fees and Charges Incurred
11.1 Except as otherwise expressly state in this Policy, any fees and charges incurred by a customer
under any other District rules, regulations, or policies will be due and payable as established in
said rules, regulations, and policies.
Page 51 of 62
YORBA LINDA WATER DISTRICT 3010-009-POL
Page 7 of 7
12.0 Procedures to Contest a Water Bill
12.1 Time to Initiate a Complaint or Request an Investigation
Any customer may initiate a written complaint to, or request an investigation by, the General
Manager into the charges on their bill within twenty-seven (27) days of the “bill date” on the
contested bill. The District may, in its discretion, review untimely complaints or requests for
investigations; however, such untimely complaints or requests are not appealable to the District
Board of Directors.
12.2 Review by District
Upon receipt of written complaint or request, the General Manager shall review the complaint
and/or conduct an investigation determined to be appropriate in the General Manager’s sole
discretion. The General Manager’s review will include consideration of whether the customer may
receive an extension or alternative payment schedule under Section 4. During the review and/or
investigation, the customer will be provided an extension from its noted due date in order to avoid
late fees, but the customer will not be provided an extension of the 60-day time period provided
under Section 2.3. The investigation shall be completed within 10 days from receipt of the written
complaint or request, where the customer shall be notified of the General Manager’s decision.
12.3 Outcomes of Decision
If the review and/or investigation results in favor of the customer, where the billing is incorrect, an
adjustment shall be applied to the customer account. If the billing is correct, the bill balance shall
be due ten (10) days form the customer being notified of the General Manager’s decision. If before
completion of the investigation, additional bill(s) become due, the customer is required to make
payment of the entire amount due by the specified due date. Failure to do so may result in
assessed late fees or discontinuation of service, due to nonpayment, in accordance with this
Policy.
12.4 Appeal to Board of Directors
Any customer, whose timely complaint or request for an investigation under this Section 12
resulted in a decision unsatisfactory to the customer, may appeal the decision to the District Board
of Directors by filing a written notice of appeal with the District Secretary at
bodsecretary@ylwd.com within the ten (10) days of the District’s mailing of its determination.
Upon receiving the notice of appeal, the District Secretary will set the matter to heard at an
upcoming Board meeting and mail the customer written notice of the time and place of the hearing
at least seven (7) days before the meeting. The decision of the Board is final.
13.0 Publication on the District Website and Translated Versions
13.1 This Policy is available on District’s website at www.ylwd.com/customer-service/SB998-Policy.
This Policy and all written notice issued under this Policy are provided in English, Spanish,
Chinese, Tagalog, Vietnamese, Korean, and any other language spoken by at least ten percent
(10%) of the population within the District’s service area.
Page 52 of 62
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
SUBJECT:Financial Plan(s) to Address the Potential Lowering of Response
Levels for Per- and Poly-fluoroalkyl Substances (PFAS)
BACKGROUND:
Staff has been asked to develop a financial plan for the remainder of this fiscal year to
address the impact of the Division of Drinking Water's potential lowering of Response Levels
for PFAS.
The proposed financial plan may include, but will not be limited to, the following:
1.Based on a cost of service analysis determine an adjusted Base Charge Rate that will
be assessed after a 30 day notification to District customers.
2.Engage in a Revolving Line of Credit as a means to fund remaining budgeted Capital
Projects for FY20 and FY21, as well as initial costs to immediately proceed in
constructing a treatment plant.
3.A combination of both.
Staff is requesting feedback from the Board regarding this plan in order to prepare for a future
workshop meeting.
Page 53 of 62
ITEM NO. 8.3.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Board of Directors' Committee, Agency, and Intergovernmental
Meeting Assignments
SUMMARY:
Pursuant to Section 6.1.(B) of the Board of Directors' Policies and Procedures (Resolution
Nos. 18-06 and 18-15), the newly elected President shall make committee, agency, and
intergovernmental meeting assignments, subject to consent of the Board, following the annual
reorganization of the Board of Directors. In addition, the purpose of each established
committee shall be reviewed by the Board, prior to making these assignments, in order to
determine their continuing relevance.
FISCAL IMPACT:
Budgeted: Yes
Total Budget: $90,000
Cost Estimate: $90,000
Funding Source: Water Operating Fund
Account No: 1010-0440-00
Job No: N/A
BACKGROUND:
The Total Budgeted and Estimated Cost amounts listed above include Directors'
compensation for Board, Committee and intergovernmental meeting attendance at a
maximum of $150 per day up to 10 days per calendar month as allowed by statute and
established by Ordinance No. 03-01.
Two Board members will also need to be assigned to serve as Active and Alternate Directors
for the Orange County Sanitation District (OCSD). The Active director may also be assigned
to one or more OCSD committees.
Page 54 of 62
OCSD Board members are compensated by OCSD at a rate of $212.50 per day for meeting
attendance (up to six meetings a month with the average being two) and receive no health
insurance benefits from OCSD. The Chair may be compensated for up to 10 meetings per
month.
The attached list has been provided to facilitate the process of identifying Directors'
assignment preferences. Staff is suggesting the Board consider the currently established
committees and determine their continuing relevance and review the available committee,
agency, and intergovernmental meeting assignments and provide their preferences to the
newly elected President by Thursday, December 19, 2019 in preparation for the next regular
Board meeting on Tuesday, January 14, 2020.
STRATEGIC PLAN INITIATIVE:
G1 5B - Actively participate with existing water/sewer organizations on regulatory and
emerging issues.
G1 5C - Regularly meet with regional agencies on water supply issues (conservation,
mandates, forecast).
ATTACHMENTS:
1.Board of Directors' Assignments
Page 55 of 62
YORBA LINDA WATER DISTRICT
Board of Directors'Committee,Agency and Intergovernmental Meeting Assignments
JOINT/INTERAGENCY COMMITTEES 2018 2019 2020
YLWD/MWDOC/OCWD Nederhood Jones
Meets bi-monthly on 4th Thursday at 4:00 p.m. Jones Hawkins
YLWD/City of Yorba Linda Nederhood Jones
Meets quarterly. No set day of the month or time. Jones Hawkins
YLWD/City of Placentia Nederhood Jones
Meets as necessary. Jones Hawkins
INTERGOVERNMENTAL MEETINGS 2018 2019 2020
ACWA/JPIA" Jones Hawkins
Meets semi-annually in May and November. Jones(Alternate)
httr)://www.acwait)ia.com/
ISDOC All Directors Preauthorized All Directors Preauthorized
Meets months with 5th Thursday at 11:30 a.m.
httD://www.mwdoc.com/isdoc
ISDOC Executive Committee Nederhood Nederhood
Meets 1 st Tuesday of the month at 7:30 a.m.
htt0://www.mwdoc.com/isdoc
MWDOC Board of Directors Nederhood Miller
Meets 1 st and 3rd Wednesday of the month at 8:30 a.m. Jones Nederhood
httr)://www.mwdoc.com/
MWDOC/OCWD Joint Planning Committee Jones All Directors Preauthorized
Meets 4th Wednesday of Jan,Apr,Jul&Oct at 8:30 a.m. Miller
httD://www.mwdoc.com/ Nederhood
OC LAFCO Nederhood All Directors Preauthorized
Meets 2nd Wednesday of the month at 8:15 a.m. (As Needed)
htt0://oc1afco.oro/
OCSD Board of Directors* Hawkins Hawkins
Meets 4th Wednesday of the month at 6:00 p.m. Jones(Alternate) Jones(Alternate)
httD://www.ocsd.com/
OCWA Luncheon All Directors Preathorized All Directors Preauthorized
Meets 3rd Wednesday of the month at 11:30 a.m.
httos://ocwater.ora/
OCWD Board of Directors Miller Jones
Meets 1 st and 3rd Wednesday of the Month at 5:30 p.m. Jones
httD://vvww.ocwd.com/
Page 56 of 62
YORBA LINDA WATER DISTRICT
Board of Directors'Committee,Agency and Intergovernmental Meeting Assignments
INTERGOVERNMENTAL MEETINGS CONTINUED 2018 2019 2020
SAWPA Commission All Directors Preauthorized
Meets 1 st and 3rd Tuesday of the month at 9:30 a.m.
httD://www.sawoa.ora/
WACO All Directors Preauthorized All Directors Preauthorized
Meets 1 st Friday of the month at 7:30 a.m.
httD://www.mwdoc.com/waco
WACO Planning Committee Jones
Meets 3rd Tuesday of the month at 7:30 a.m. Nederhood
httD://www.mwdoc.com/waco
YL City Council Directors Rotate Attendance Directors Rotate Attendance
Meets 1 st and 3rd Tuesday of the month at 6:30 p.m.
httr)s://www.vorbalindaca.aov
YL Planning Commission Hawkins Hawkins
Meets 2nd and 4th Wednesday of the Month at 6:30 p.m. (As Needed) (As Needed)
httDs://www.vorbalindaca.aov/206/Plannina-Commission
Submission of Form 700 for OCSD required. Additional committee participation may be necessary.
" Submission of Form 700 for ACWA/JPIA required.
Page 57 of 62
ITEM NO. 9.1.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Directors' Reports
The Directors will report on their attendance at the following events:
1.ACWA-JPIA Conference - December 2-3, 2019 (Jones)
2.ACWA Conference - December 3-6, 2019 (Jones/Miller)
3.ACWA Groundwater Committee - December 3, 2019 (Jones)
4.ACWA Energy Committee - December 3, 2019 (Miller)
5.ACWA Water Quality Committee - December 3, 2019 (Miller)
6.YL City Council - December 3, 2019 (Hall)
7.ISDOC Executive Committee - December 10, 2019 (Nederhood)
Page 58 of 62
ITEM NO. 11.1.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Meetings from December 11, 2019 - January 31, 2020
ATTACHMENTS:
1.Board of Directors' Activities Calendar
Page 59 of 62
Board of Directors Activity Calendar
Event Date Time Attendance By
December
CRWUA Annual Conference Wed, Dec 11 8:00 AM Nederhood
OC LAFCO Wed, Dec 11 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Dec 11 6:30 PM Hawkins (As Needed)
CRWUA Annual Conference Thu, Dec 12 8:00 AM Nederhood
WACO Fri, Dec 13 7:30 AM
CRWUA Annual Conference Fri, Dec 13 8:00 AM Nederhood
Joint Committee with City of Yorba Linda Mon, Dec 16 3:00 PM Jones/Hawkins
WACO Planning Committee Tue, Dec 17 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Dec 17 9:30 AM Jones (As Needed)
YL City Council Tue, Dec 17 6:30 PM Miller
TENTATIVE - Board of Directors Workshop Meeting Tue, Dec 17 6:30 PM
MWDOC Board Wed, Dec 18 8:30 AM Nederhood
OCWA Luncheon Wed, Dec 18 11:30 AM
OCWD Board Wed, Dec 18 5:30 PM Jones
OCSD Board Wed, Dec 18 6:00 PM Hawkins
District Offices Closed Tue, Dec 24 7:00 AM
District Offices Closed Wed, Dec 25 7:00 AM
January
District Offices Closed Wed, Jan 1 7:00 AM
MWDOC Board Wed, Jan 1 8:30 AM Nederhood
OCWD Board Wed, Jan 1 5:30 PM Jones
WACO Fri, Jan 3 7:30 AM
ISDOC Executive Committee Tue, Jan 7 7:30 AM Nederhood
SAWPA Commission Tue, Jan 7 9:30 AM Jones (As Needed)
YL City Council Tue, Jan 7 6:30 PM Nederhood
OC LAFCO Wed, Jan 8 8:15 AM Nederhood (As Needed)
Board of Directors Regular Meeting Tue, Jan 14 6:30 PM
MWDOC Board Wed, Jan 15 8:30 AM Nederhood
OCWA Luncheon Wed, Jan 15 11:30 AM
Joint Committee Meeting with City of Placentia Wed, Jan 15 3:00 PM Jones/Hawkins
OCWD Board Wed, Jan 15 5:30 PM Jones
YL Planning Commission Wed, Jan 15 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Jan 21 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Jan 21 9:30 AM Jones (As Needed)
YL City Council Tue, Jan 21 6:30 PM
MWDOC/OCWD Joint Planning Committee Wed, Jan 22 8:30 AM Jones/Nederhood
OCSD Board Wed, Jan 22 6:00 PM Hawkins
Interagency Committee Meeting with MWDOC and OCWD Thu, Jan 23 4:00 PM Jones/Hawkins
Board of Directors Regular Meeting Tue, Jan 28 6:30 PM
YL Planning Commission Wed, Jan 29 6:30 PM Hawkins (As Needed)
ISDOC Thu, Jan 30 11:30 AM
As of December 3, 2019
Page 60 of 62
ITEM NO. 12.1.
AGENDA REPORT
MEETING DATE:December 10, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Reorganization of the Board of Directors and Appointment
of Officers
RECOMMENDATION:
That the Board of Directors: (1) nominate and elect a President and Vice President; and
(2) appoint staff to serve as the Secretary, Assistant Secretary, and Treasurer for the
next calendar year.
SUMMARY:
Pursuant to Section 6.1(A) of the Board of Directors' Policies and Procedures
(Resolution Nos. 18-06 and 18-15), a President and Vice President of the Board shall be
elected annually at the District's reorganization meeting held at the first regular meeting of the
Board in December of each year. Additionally, the Board is required to appoint the
Municipal Corporation Officers of Secretary, Assistant Secretary, and Treasurer.
BACKGROUND:
The powers and duties of the President, Vice President, Secretary, Assistant Secretary,
and Treasurer are set forth in the County Water District Law and the Board of Directors'
Policies and Procedures.
In summary, the President's duties are as follows: assume the chair of the Presiding
Officer immediately after election; make committee, agency, and intergovernmental
meeting assignments, subject to consent of the Board; conduct the proceedings of the Board;
sign all ordinances, resolutions and contract documents approved and adopted by the Board;
and perform other duties imposed by the Board.
The Vice President will serve as the Presiding Officer and perform all of the above
listed duties in the absence of the President.
Page 61 of 62
The Secretary, or Assistant Secretary in the absence of the Secretary, attests all
ordinances and resolutions approved and adopted by the Board, countersigns all contract
documents approved and adopted by the Board, prepares the minutes of each meeting held
by the Board, and performs other duties as imposed by the Board in accordance with
governing laws and regulations.
The Treasurer installs and maintains a system of auditing and accounting that completely
and at all times shows the financial condition of the District, and also performs other duties
as imposed by the Board in accordance with governing laws and regulations.
A member of the Board cannot serve as the General Manager, Secretary, Assistant
Secretary or Treasurer. However, the same person can be appointed as General Manager
and Secretary or Secretary and Treasurer. The General Manager cannot serve as the
Treasurer.
There is no additional compensation for serving as an appointed officer if the individual is
an employee of the District.
Page 62 of 62
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MATERIALS SUBMITTED BY: Robyn Hollinsha Linda Water District 2
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Operating Plan & Volumetric Revenue
November 2019
Yorba Linda Water District
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Adopted FY20 Budget Plan: Production Volume
BUDGET MONTHLY YTD
MONTH AW IMpIMPORT DEMAND GW GW
(AF) (%) (°/a)
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0%
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0%
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0%
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0%
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0%
Dec-19 963.9 287.9 1,251.9 77.0% 77.0%
Jan-20 902.9 269.7 1,172.6 77.0% 77.0%
Feb-20 883.4 263.9 1,147.3 77.0% 77.0%
Mar-20 994.2 297.0 1,291.2 77.0% 77.0%
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0%
May-20 1,376.0 411.0 1,787.1 77.0% 77.0%
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0%
FYTD 15,293.31 4,568.1 19,861.41 77.0%
® Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Adopted FY20 Budget Plan: Production Volume & Dollars
BUDGET MONTHLY YTD Water-Related Costs Fixed Costs Power-Related
MONTH GW IMPORT DEMAND GW GW TOTAL
(AF) (AF) (AF) N N GW IMPORT GW IMPORT GW IMPORT COST
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% $ 824,874 $ 518,458 $ $ 56,840 $ 150,771 $ 5,551 $ 1,556,494
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% $ 828,362 $ 520,650 $ $ 56,840 $ 151,409 $ 5,575 $ 1,562,836
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% $ 761,426 $ 478,579 $ $ 56,840 $ 139,174 $ 5,124 $ 1,441,144
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% $ 707,046 $ 444,399 $ $ 56,840 $ 129,234 $ 4,758 $ 1,342,278
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% $ 585,581 $ 368,055 $ $ 56,840 $ 107,033 $ 3,941 $ 1,121,450
Dec-19 963.9 287.9 1,251.9 77.0% 77.0% $ 481,004 $ 302,326 $ $ 56,840 $ 87,918 $ 3,237 $ 931,325
Jan-20 902.9 269.7 1,172.6 77.0% 77.0% $ 450,558 $ 290,741 $ $ 57,154 $ 82,353 $ 3,032 $ 883,838
Feb-20 883.4 263.9 1,147.3 77.0% 77.0% $ 440,816 $ 284,455 $ $ 57,154 $ 80,573 $ 2,967 $ 865,964
Mar-20 994.2 297.0 1,291.2 77.0% 77.0% $ 496,100 $ 320,129 $ $ 57,154 $ 90,677 $ 3,339 $ 967,398
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0% $ 627,666 $ 405,027 $ $ 57,1541 $ 114,7251$ 4,224 $ 1,208,795
May-20 1,376.0 411.0 1,787.1 77.0% 77.0% $ 686,645 $ 443,086 $ $ 57,154 $ 125,505 $ 4,621 $ 1,317,011
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0% $ 741,268 $ 478,333 $ 495,045 $ 57,154 $ 135,489 $ 4,989 $ 1,912,278
FYTD 15,293.31 4,568.1 19,861.41 77.0% $ 7,631,346 $ 4,854,236 $ 495,045 $ 683,964 $ 1,394,862 $ 51,357 $ 15,110,810
$ 12,485,582 $ 1,179,009 $ 1,446,219 $ 15,110,810
® Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Daily Production Volume vs Temperature
NOVEMBER 2019
100.00 110
90.00 98
80.00 86
70.00 74 'v
L
C
v
60.00 62 Lo
LL
Q N
N
N
E 50.00 — 50 v
J
3
40.00 38
CLv
E
30.00 26 F
20.00 14
10.00 2
0.00 -10
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 3
Groundwater OC-36 Import Water —Consumption —Temperature
ElYorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Daily Production Volume vs Rainfall & Evapotranspiration
NOVEMBER 2019
90.00 2.50
80.00
2.00
70.00
60.00
A 1.50
Q 50.00 1 1
I 1
E 1 1
1 1 V
40.00 1 1
1 1
1 1
1 1 1.00
1 ;
30.00 1 1
1 1
1 1
1 1
1
20.00 1
i 0.50
1
10.00 /
0.00 __ _ _ _ _ __ __ __ __ __ __ __ _ _ _ _ _ __ -- - - - - / - 0.00
OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ O, OJ OJ OJ OJ OJ OJ OJ O, OJ OJ OJ OJ OJ OJ OJ O, OJ OJ OJ
iiiiiiiiiiiiiiiiim
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 3
Groundwater OC-36 Import Water Consumption ETo -----•Rainfall
El
Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
NOVEMBER 2019: Production Sources
BUDGET ACTUAL
Groundwater vs Import Groundwater vs Import
GW IMPORT GW IMPORT
El
Yorba Linda
Water District 12/1019
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
NOVEMBER 2019: Detailed Production Sources
Well 21
26%
OC-36
RAW
1%
Well 20
18%
OC-51
8%
Import Water OC-66
18% 0%
Well 19
OC-89
5% 9%
Well 18 Well 1
13% _ 12%
Well 5
Well 15�/ 3%
2% Well 12 Well
1% Well 11 Well 10 0%
0% 2%
ElYorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
As of November 30, 2019: Production Volume
BUDGET MONTHLY YTD ACTUAL ADJUSTED TOTAL MONTHLY YTD MONTHLY DELTA
MONTH (AF IMPORT DEMAND GW GW GW IMPORT DEMAND GW GW DELTA YTD
(AF) (%) (%) (AF) (AF) (AF) (%) (%) (%) (%)
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% 1,103.0 938.6 2,041.6 54.0% 54.0% -8.7% -8.7%
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% 1,759.6 391.6 2,151.2 81.8% 68.3% -3.4% -6.0%
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% 1,628.3 360.0 1,988.3 81.9% 72.7% -4.6% -5.6%
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% 1,570.7 348.5 1,919.2 81.8% 74.8% 2.9% -3.7%
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% 1,254.4 270.3 1,524.6 82.3% 76.0% 3.2% -2.7%
Dec-19 963.9 287.9 1,251.9 77.0% 77.0%
Jan-20 902.9 269.7 1,172.6 77.0% 77.0%
Feb-20 883.4 263.9 1,147.3 77.0% 77.0%
Mar-20 994.2 297.0 1,291.2 77.0% 77.0%
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0%
May-20 1,376.0 411.0 1,787.1 77.0% 77.0%
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0%
FYTD 15,293.31 4,568.1 19,861.41 77.0% I 7,315.9 2,309.0 9,624.9
® Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Year to Date: Monthly Production Volumes
FY20 ACTUAL VS BUDGET
2,500.0 50.0%
2,236.3 2,226.4
2,083.4
1,919.2 1,863.0 40.0%
2,000.0 2,151.2 1,749.8
2,041.6 1,988.3
1,864.91,524.6 1,596.8
1,500.0 1,386 30.0%
1,477.7 1,247.3 1,153.9
977.2
a 1,000.0 20.0%
o°
ui Q
J
J W
500.0 10.0%
2.9% 3.2%
- vM 0.0%
8.7% 3.4% 4.6%-
3.7% -2.7%
-6.0% -5.6%
(500.0) -8.7% -10.0%
(1,000.0) -20.0%
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
=Delta_M ®Delta YTD BUDGET --S--TOTAL
DEMAND DEMAND
(AF) (AF)
El
Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Year to Date: Cumulative Production Volumes
FY20 ACTUAL VS BUDGET
19,863.0
20,000.0
18,000.0
18,000.0
16,250.3
16,000.0
14,653.4
14,000.0 13,267.1
12,113.2
12,000.0 10,866.0
u; 9,888.8
10,000.0
Q 8,411.1
> 9,624.9
8,000.0
6,546.2 8,100.3
6,000.0
4,462.8 6,181.1
4,000.0
2,236.3 4,192.8
2,000.0
2,041.6
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
BUDGET --G--TOTAL
DEMAND DEMAND
(AF) (AF)
® Yorba Linda m
Water District 12/10/19 '
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Power Consumption
Monthly Budget vs. Actual Year to Date
Jul-19 1 $94,272 $156,322
$846,086
Aug-19 $156,983 590
$188,366
Sep-19 1 $144,295
$221,219
Oct-19 $133,992
$185,948
Nov-19 $110,974
$156,281
Dec-19 $91,155
Jan-20 $85,385
Feb-20 $83,539
Mar-20 $94,016
Apr-20 $118,949
May-20 $130,126
0,132
Jun-20 $140,478 $60
$_
411%
$- $50,000 $100,000 $150,000 $200,000 $250,000
■Budget ■Actual ■Remaining Budget ■YTD Actual
® Yorba Linda m
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
As of November 30, 2019: Variable Cost
Water-Related Costs Fixed Costs Power-Related Water-Related Costs Fixed Costs Power-Related
GW IMPORT GW IMPORT GW IMPORT COSTL GW IMPORT GW IMPORT COMBINE I TOTAL
OST
$ 824,874 $ 518,458 $ $ 56,840 $ 150,771 $ 5,551 $ 1,556,494 $ 536,534 $ 970,710 $ 59,045 $ 94,2721$ 1,660,561
$ 828,362 $ 520,650 $ $ 56,840 $ 151,409 $ 5,575 $ 1,562,836 $ 857,787 $ 396,652 $ 50,123 $ 188,3661$ 1,492,928
$ 761,426 $ 478,579 $ $ 56,840 $ 139,174 $ 5,124 $ 1,441,144 $ 792,963 $ 366,094 $ 55,430 $ 221,2191$ 1,435,706
$ 707,046 $ 444,399 $ $ 56,840 $ 129,234 $ 4,758 $ 1,342,278 $ 764,926 $ 354,748 $ 55,430 $ 185,9481$ 1,361,053
$ 585,581 $ 368,055 $ $ 56,840 $ 107,033 $ 3,941 $ 1,121,450 $ 610,893 $ 277,867 $ 55,430 $ 156,281 1$ 1,100,471
$ 481,004 $ 302,326 $ $ 56,840 $ 87,918 $ 3,237 $ 931,325 Is -
$ 450,558 $ 290,741 $ $ 57,154 $ 82,353 $ 3,032 $ 883,838 Is
$ 440,816 $ 284,455 $ $ 57,154 $ 80,573 $ 2,967 $ 865,964 Is
$ 496,100 $ 320,129 $ $ 57,154 $ 90,677 $ 3,339 $ 967,398 J$
$ 627,666 $ 405,027 $ $ 57,154 $ 114,725 $ 4,224 $ 1,208,795 $
�.9% 1.5%$ 686,645 $ 443,086 $ $ 57,154 $ 125,505 $ 4,621 $ 1,317,011 -3.1% 24.9% $ 0.4%
$ 741,268 $ 478,333 $ 495,045 $ 57,154 $ 135,4891$ 4,989 $ 1,912,278 $
$ 7,631,346 $ 4,854,236 $ 495,045 $ 683,964 $ 1,394,862 $ 51,357 $ 15,110,810 $ 3,563,103 $ 2,366,072 $ - $ 275,458 $ 846,0861$ 7,050,719
$ 12,485,582 $ 1,179,009 $ 1,446,219 $ 15,110,810 $ 5,929,175 1 $ 275,4581$ 846,086 $ 7,050,719
El
Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
As of November 30, 2019: Volumetric Revenue
MONTH RESIDENTIAL COMMERCIAL LANDSCAPE TOTAL RESIDENTIAL COMMERCIAL LANDSCAPE TOTAL MONTHLY YTD
($) ($) ($) ($) ($) ($) ($) ($) DIFFERENCE (%)
Jul-19 $ 2,024,400.76 $ 229,734.75 $ 480,802.02 $ 2,734,937.53 $ 1,354,340.00 $ 141,201.00 $ 349,955.00 $ 1,845,496.00 $ (889,441.53) -32.50/c
4ug-19 $ 1,438,130.31 $ 163,203.12 $ 341,560.81 $ 1,942,894.23 $ 1,887,261.00 $ 188,059.00 $ 508,099.00 $ 2,583,419.00 $ 640,524.77 -5.3%
Sep-19 $ 1,722,314.54 $ 195,453.15 $ 409,055.52 $ 2,326,823.21 $ 1,770,922.00 $ 160,526.00 $ 453,566.00 $ 2,385,014.00 $ 58,190.79 -2.7%
Jct-19 $ 1,534,811.97 $ 174,174.83 $ 364,523.03 $ 2,073,509.83 $ 1,786,827.00 $ 183,102.00 $ 491,366.00 $ 2,461,295.00 $ 387,785.17 2.2%
V0v-19 $ 968,269.95 $ 109,882.03 $ 229,967.38 $ 1,308,119.36 $ 1,436,581.00 $ 154,855.00 $ 373,778.00 $ 1,965,214.00 $ 657,094.64 8.2%
Jec-19 $ 1,055,226.20 $ 119,750.07 $ 250,619.79 $ 1,425,596.05 $ 1,055,226.20 $ 119,750.07 $ 250,619.79 $ 1,425,596.05 $ - 7.2%
Jan-20 $ 1,056,038.12 $ 119,842.21 $ 250,812.62 $ 1,426,692.95 $ 1,056,038.12 $ 119,842.21 $ 250,812.62 $ 1,426,692.95 $ 6.5%
=eb-20 $ 744,595.88 $ 84,498.86 $ 176,844.04 $ 1,005,938.78 $ 744,595.88 $ 84,498.86 $ 176,844.04 $ 1,005,938.78 $ 6.0%
Mar-20 $ 1,372,368.58 $ 155,740.29 $ 325,942.17 $ 1,854,051.04 $ 1,372,368.58 $ 155,740.29 $ 325,942.17 $ 1,854,051.04 $ 5.3%
4pr-20 $ 1,451,612.61 $ 164,733.12 $ 344,762.90 $ 1,961,108.63 $ 1,451,612.61 $ 164,733.12 $ 344,762.90 $ 1,961,108.63 $ 4.7%
Nay-20 $ 1,353,587.04 $ 153,608.91 $ 321,481.49 $ 1,828,677.44 $ 1,353,587.04 $ 153,608.91 $ 321,481.49 $ 1,828,677.44 $ 4.3%
Jun-20 $ 1,775,176.59 $ 201,452.09 $ 421,610.44 $ 2,398,239.11 $ 1,775,176.59 $ 201,452.09 $ 421,610.44 $ 2,398,239.11 $ 3.8%
FYT�$ 16,496,532.56 1$ 1,872,073.41 $ 3,917,982.20 $ 22,286,588.16� $ 17,044,536.02 1$ 1,827,368.54 1$ 4,268,837.44 1 $ 23,140,742.00 $ 854,153.84
® Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Adopted FY20 Operating Plan: Variable Costs for 1 /1 to 6/30
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
GROUNDWATER 902.9 88883.4 94. 257. 3 48 .
TOTAL 902.9 3. 994. 1257. 1376 1485.
Replenishment Assessment$ 450,557.80 $ 440,816.33 $ 496,099.76 $ 627,665.59 $ 686,644.93 $ 741,267.67
OC Annexation Fee$ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77
Power:Wells$ 48,369.08 $ 47,323.29 $ 53,258.18 $ 67,382.27 $ 73,713.92 $ 79,577.88
Power:Distribution$ 33,984.12 $ 33,249.36 $ 37,419.21 $ 47,342.79 $ 51,791.41 $ 55,911.43
IMPORT
TOTAL
Tier 1:Treated Cost$ 290,740.71 $ 284,454.63 $ 320,128.50 $ 405,026.69 $ 443,085.51 $ 478,333.04
Connection Fee$ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43
Capacity Fee$ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33
Readiness-to-Serve$ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08
Power:Distribution$ 3,032.15 $ 2,966.59 $ 3,338.63 $ 4,224.04 $ 4,620.96 $ 4,988.56
TOTAL DEMAND 1172.6 1147.3 1291.2 1633.6 1787.1 1929.2
EXPENSE $ 574,164.77 $ 562,642.75 $ 628,030.91 $ 783,644.42 $ 853,404.03 $ 918,010.75
S 350.926.70 S 344,575.06 S 380.620.98 S 466,404.59 S 504.860.31 S 540,475.45
El
Yorba Linda m
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
Projected FY20 Operating Plan: Variable Costs for 1 /1 to 6/30
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
GROUNDWATER 902.9 883.4 994.2 1257.8 1376.0 485.
TOTAL 902.9 883.4= 994.2 25_7JW 1376.0 48
Replenishment Assessment$ 450,557.80 $ 440,816.33 $ 496,099.76 $ 627,665.59 $ 686,644.93 $ 741,267.67
OC Annexation Fee$ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77 $ 41,253.77
Power:Wells$ 48,369.08 $ 47,323.29 $ 53,258.18 $ 67,382.27 $ 73,713.92 $ 79,577.88
Power:Distribution$ 33,984.12 $ 33,249.36 $ 37,419.21 $ 47,342.79 $ 51,791.41 $ 55,911.43
IMPORT MWDOC 269.7 297.00375.7 411.0
TOTAL 269.7 297.0375.7 j 411.0
Tier 1:Treated Cost$ 290,740.71 $ 284,454.63 $ 320,128.50 $ 405,026.69 $ 443,085.51 $ 478,333.04
Connection Fee$ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43 $ 25,929.43
Capacity Fee$ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33 $ 9,331.33
Readiness-to-Serve$ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08 $ 21,893.08
Power:Distribution$ 3,032.15 $ 2,966.59 $ 3,338.63 $ 4,224.04 $ 4,620.96 $ 4,988.56
TOTAL DEMAND 1172.6 1147.3 1291.2 1633.6 1787.1 1929.2
EXPENSE $ 574,164.77 $ 562,642.75 $ 628,030.91 $ 783,644.42 $ 853,404.03 $ 918,010.75
$ 350,926.70 $ 344,575.06 $ 380,620.98 $ 466,404.59 $ 504,860.31 5 540,475.45
Monthly Expenses 5 925.091.48 S 907.217.81 S 1,008,651.90 S 1,250,049.01 S 1,358.264.35 5 1,458.486.20
Additional Expense for $ 494,724.64 $ 484,028.24 $ 544,730.94 $ 689,193.78 $ 753,954.69 $ 813,931.93 $ 3,780,564.24
Switch to 100%Import
El
Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM NO. 8.1.
FY21 Variable Costs: Budget vs 100% Import
BUDGET PFAS- 100% IMPORT
OCWD MWDOC OCWD MWDOC
07-2020 $ 1,069,724 $ 653,984 $ 41,254 $ 2,524,752
08-2020 $ 1,074,073 $ 656,508 $ 41,254 $ 2,535,187
09-2020 $ 990,616 $ 608,077 $ 41,254 $ 2,334,949
10-2020 $ 922,813 $ 568,730 $ 41,254 $ 2,172,270
11-2020 $ 771,368 $ 480,846 $ 41,254 $ 1,808,910
12-2020 $ 640,980 $ 405,180 $ 41,254 $ 1,496,071
01-2021 $ 603,018 $ 391,538 $ 41,254 $ 1,437,598
02-2021 $ 590,873 $ 384,315 $ 41,254 $ 1,407,759
03-2021 $ 659,801 $ 425,306 $ 41,254 $ 1,577,101
04-2021 $ 823,840 $ 522,856 $ 41,254 $ 1,980,108
05-2021 $ 897,377 $ 566,587 $ 41,254 $ 2,160,771
06-2021 $ 965,482 $ 607,088 $ 41,254 $ 2,328,089
FYTD $ 10,009,964 $ 6,271,015 $ 495,045 $ 23,763,564
$ 16,280,979 $ 24,258,609
El
Yorba Linda
Water District 12/10/19
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: December 10, 2019
ITEM •
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MATERIALS SUBMITTED BY:
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Kaden Young
MEETING DATE: December 1 2019
Nor-
Yorba Linda
Water D
Status of Engineering Activities
12/10/2019
Presented by:
Rosanne Weston
Engineering Manager
4.
MATERIALS SUBMITTED 9.Y: Rosanne We.s
MEETING DATE: December 10, 201 --
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MATERIALS SUBMITTED aY: Rosanne Weston ba nc dv it `
MEETING DATE: December 10, 2019
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MATERIALS SUBMITTED BY: Rosanne Wes
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MEETING DATE: December 10, 201 -� �`Y
- I -NO. 8.2. - -
-Mfl
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Miscellaneous Engineering Activities
- Camino Verde and Mickel
Waterline Improvements
CIPP (Sewer Lining)
• On Call Professional
Services Contracts
RFP ESCO R FQ
• Hidden Hills Booster
Pump Station Design
-74
MATERIALS SUBMITTED 8.Y: Rosanne Wes
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MEETING DATE: December 10, 2019 Y - �
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W- -� Owner's Advisor RFP
OCWD PEAS Treatment
IX T,. est Booster - � Systems Planning Stud y
-ment Plant Station
j,
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P FAS Pilot Test
MATERIALS SUBMITTED 8.V: Rosanne WestM;ba Linc
MEETING DATE: December 10, 2019
s
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MEETING DATE: December 10, 2019
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Front to Back - LC4 Resin lead & lag and Calgon F-400 GAC lead & lag
MATERIALS SUBMITTED BY: Rosanne WestOArba Linda Water District 8
MEETING DATE: December 10, 2019