HomeMy WebLinkAbout2019-11-12 - Board of Directors Meeting Minutes (B) 2019-118
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, November 12, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:35 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Brett Barbre, Assistant General Manager
Phil Hawkins, Vice President John DeCriscio, Operations Manager
Andrew J. Hall Gina Knight, Human Resources and Risk Manager
J. Wayne Miller, PhD Delia Lugo, Finance Manager
Al Nederhood Pasquale Talarico, Director of Public Affairs
Rosanne Weston, Engineering Manager
Kaden Young, Sr Mgmt Analyst/Asst Board Secretary
Nick Hollon, Senior Maintenance Worker
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
5.2. Federal and State Legislative Update
None. Staff briefly commented on recent public outreach activities.
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6. PUBLIC COMMENTS
Julia Schultz, resident, requested clarification regarding the District's travel
expense policy as related to Item No. 7.5. President Jones removed this item
from the Consent Calendar for separate action to provide staff the opportunity to
respond to Ms. Shultz's inquiry.
Jon Conk, Vice President of Project Dimensions, requested the Board consider
the Terms and Conditions for the provision of water service separate from sewer
service for the Lakeview Senior Living development project.
Staff indicated that the Terms and Conditions for both services would need to be
presented to the Board in the same document.
7. CONSENT CALENDAR
President Jones noted that Item No. 7.5. had been removed from the Consent
Calendar for separate action. Director Nederhood requested to remove Item
Nos. 7.2. and 7.4. as well.
Director Hawkins made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion passed 5-0-0-0.
7.1. Minutes of the Board of Directors Special and Regular Meetings Held
October 22, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Purchase of 2020 Kenworth Dump Truck
Recommendation: That the Board of Directors authorize the General
Manager to purchase a 2020 Dump Truck from Inland Kenworth —
Montebello in the amount of$118,416.21.
7.6. Award of Construction Contract for 2019 Sewer Main CIPP Rehabilitation
Recommendation: That the Board of Directors award the Construction
Contract for the 2019 Sewer Main CIPP Rehabilitation Project to
Insituform Technologies, LLC for$271,740.70, Job No. 2019-39S.
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ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
Staff responded to questions from Director Nederhood regarding some items on
the check register (Item No. 7.2.) and information contained in the financial
statements (Item No. 7.4.).
In response to Ms. Schultz's previous inquiry, staff provided an overview of the
District's travel expense policy and noted that total expenditures in this category
were under budget for Fiscal Year 2020.
Director Nederhood made a motion, seconded by Director Hawkins, to approve
Item Nos. 7.2., 7.4., and 7.5. Motion carried 5-0-0-0.
7.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,119,828.71.
7.4. Unaudited Financial Statements for First Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for First Quarter of Fiscal Year 2020.
7.5. Directors' and General Manager's Fees and Expenses Report for First
Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Directors' and General Manager's Fees and Expenses Report for First
Quarter of Fiscal Year 2020.
8. DISCUSSION ITEMS
8.1. Draft Policy for Discontinuation of Residential Water Service (SB 998)
Staff reviewed the policy's purpose and impact on the District. The Board
and staff then discussed various elements of the policy. Staff will
incorporate additional revisions and present the final draft for Board
consideration at the next regular meeting.
8.2. Status of Operations Activities
Staff provided a presentation regarding the District's sanitary sewer
system maintenance program, associated vehicles and equipment, and
Computerized Maintenance Management System (CMMS) software.
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9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
The Directors noted their attendance at the listed meetings and events.
9.2. General Manager's Report
Assistant General Manager Barbre asked each of the managers to report
on activities within their respective departments.
9.3. General Counsel's Report
None.
9.4. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
■ Next meeting is scheduled Monday, November 25, 2019 at 4:00
p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
■ Next meeting is scheduled Monday, December 16, 2019 at 3:00
p.m. at Yorba Linda City Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Minutes of the meeting held Tuesday, October 29, 2019 at 3:30
p.m. will be provided when available.
■ Next meeting is scheduled Wednesday, January 15, 2020 at 3:00
p.m.
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11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from November 13 — December 31, 2019
The Board made no changes to the activity calendar.
12. ADJOURNMENT
12.1. The meeting was adjourned at 8:22 p.m.
Kaden
Assistant Board Secretary
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