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HomeMy WebLinkAbout2020-02-18 - Board of Directors Meeting Minutes1 2. 3. 4 5 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, February 18, 2020, 5:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The meeting was called to order at 5:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL DIRECTORS PRESENT Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones J. Wayne Miller, PhD DIRECTORS ABSENT Al Nederhood 2020-020 STAFF PRESENT Brett Barbre, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Divya Agrawalla, Principal Engineer Annie Alexander, Executive Asst/Board Secretary Kaden Young, Senior Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP PUBLIC COMMENTS None. ACTION CALENDAR 5.1. Selection of Energy Services Company (ESCO) Staff reviewed the ESCO's process for conducting an energy audit and presenting scopes of work for proposed projects to the Board. Staff noted that the District was not obligated to move forward with any proposed projects resulting from the audit. Minutes of the YLWD Board of Directors Special Meeting Held February 18, 2020 at 5:00 p.m. 2020-021 Director Miller made a motion, seconded by Hall, to authorize staff to move forward with selecting Climatec, an Energy Services Company, to prepare a detailed Technical Energy Audit to identify energy efficient and operational savings -related infrastructure improvements at no cost to the District. Motion carried 4-0-0-1 with Director Nederhood being absent. 5.2. Terms and Conditions for Sewer Service with Binion, 5282 Sunset Lane Director Jones made a motion, seconded by Director Hall, to approve the Terms and Conditions for Sewer Service with Binion, 5282 Sunset Lane, Job 2020-06S. Motion carried 4-0-0-1 with Director Nederhood being absent. 5.3. Professional Services Agreement (PSA) for PFAS Treatment Plant Owner's Advisor Services Staff responded to questions from the Board regarding the sample PSA included in the agenda packet and setting a not to exceed amount for the contract. Director Hall made a motion, seconded by Director Jones, to authorize the General Manager to execute a Professional Services Agreement (pending review and approval as to form by General Counsel and inclusion of a not to exceed amount) for PFAS Treatment Plant Owner's Advisor Services with Carollo Engineers, Inc. Motion carried 4-0-0-1 with Director Nederhood being absent. 6. DISCUSSION 6.1. Schedule for Fast -Tracking Construction of Water Treatment Plant to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff presented multiple options for fast -tracking construction of the project. While included as an option, staff advised against sole -sourcing the project. Vice President Hall suggested the Owner's Advisor present scenarios for early delivery of treated groundwater at a future Board meeting, potentially March 24, 2020. The Board and staff discussed the status of Orange County Water District's PFAS Treatment Agreement, the implications of revising or making an exception to the District's Purchasing Policy as related to emergencies and sole -sourcing, and potential financial incentives for encouraging early completion of the project. Minutes of the YLWD Board of Directors Special Meeting Held February 18, 2020 at 5:00 p.m. 2 2020-022 7. ADJOURNMENT 7.1. The meeting was adjourned at 5:45 p.m. Annie Alexandery Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held February 18, 2020 at 5:00 p.m.