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HomeMy WebLinkAbout2020-02-11 - Board of Directors Meeting Minutes1. 2. 3 4. 5 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, February 11, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The meeting was called to order at 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL DIRECTORS PRESENT Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones J. Wayne Miller, PhD Al Nederhood 2020-015 STAFF PRESENT Marc Marcantonio, General Manager Brett Barbre, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Kaden Young, Sr Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA President Hawkins requested to add the following to the agenda as Item 5.3.: Award from Yorba Linda Chamber of Commerce Director Hawkins made a motion, seconded by Director Hall, to add this item to the agenda. Motion carried 5-0-0-0. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports 1► rem Minutes of the YLWD Board of Directors Regular Meeting Held November February 11, 2020 at 6:30 p.m. 2020-016 5.2. Federal and State Legislative Update Staff reported on the status of public outreach activities including scheduled tours of YLWD's Infrastructure and the District's Annual Open House on May 16, 2020. Staff then reviewed the status of relevant pending legislation. 5.3. Award from Yorba Linda Chamber of Commerce Director Jones presented a plaque received from the Yorba Linda Chamber of Commerce recognizing the District as "Business of the Month" for February 2020. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Miller made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 5-0-0-0. 7.1. Minutes of the Board of Directors Special and Regular Meetings Held January 28, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $890,097.50. 7.3. Additional Capital Improvements for Hidden Hills Booster Pump Station Recommendation: That the Board of Directors authorize staff to re - prioritize the 5 -year Capital Improvement Plan (CIP) to cover an estimated $380,000 in additional expenses for the Hidden Hills Booster Pump Upgrade Project to improve the safety and functionality of the facility. 7.4. Claim for Damages Filed by Shernoff Bidart Echeverria, LLP Recommendation: That the Board of Directors reject the claim filed by Shernoff Bidart Echeverria, LLP and refer it to ACWA-JPIA for further handling. Minutes of the YLWD Board of Directors Regular Meeting Held November February 11, 2020 at 6:30 p.m. 2 2020-017 8. DISCUSSION ITEMS 8.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff briefed the Board on the status of OCWD's PFAS Treatment Agreement and a recent infrastructure tour conducted by staff for local representatives of the Division of Drinking Water. Staff also reported on their attendance at City of Fullerton's Water Forum and their tour of San Gabriel Valley Water Company's water treatment facilities. The Board and staff then discussed a 19 -month schedule for design and construction of the District's PFAS Treatment Plant, time -saving and financial advantages of sole -sourcing construction of the project, and provisions in the District's purchasing policy related to emergencies and sole -sourcing. Staff will prepare an accelerated construction schedule, proposed revisions to the purchasing policy (if necessary), and a Professional Services Agreement for Owner's Advisor Services (if possible), for consideration at a special Board meeting scheduled Tuesday, February 18, 2020 at 5:00 p.m. 8.2. Status of Engineering Activities Staff announced that the District had received an ASCE OC Branch Outstanding Water Project Award for the Fairmont Booster Pump Station Upgrade Project. Staff also reported on their presentation at UC Riverside for the Women Engineering Student Mentorship Program, and status of the on-call professional services contracts and ESCO qualifications submittals. Selection of the ESCO will also be considered at the special Board meeting on February 18, 2020. Staff then reviewed the status of various construction projects. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. President Hawkins mentioned that he was working with staff to identify dates for potential workshop meetings over the next few months. Suggested dates were March 5, April 23, May 19, and June 11, 2020. The budget workshop meeting would be held in the evening. 9.2. General Manager's Report General Manager Marcantonio reported that staff would be participating in a presentation for Yorba Linda City Councilmember Carlos Rodriguez Minutes of the YLWD Board of Directors Regular Meeting Held November February 11, 2020 at 6:30 p.m. 3 2020-018 regarding SCAQMD's Rule 1403. He also reported that staff had met with Mr. Jon Conk, Vice President of Project Dimensions, as requested by the Board. He then asked each of the managers to report on activities within their respective departments. 9.3. General Counsel's Report General Counsel Gagen briefly commented on potential cost recovery litigation associated with PFAS. 9.4. Future Agenda Items and Staff Tasks Director Nederhood inquired as to the status of a few items he had previously requested from staff. He also requested a report on various categories of historical expenditures in order to evaluate the District's funding of depreciation. Following brief discussion, Director Nederhood indicated he would bring his request for information back for consideration at a later time. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) ■ Next meeting is scheduled Thursday, March 26, 2020 at 4:00 p.m. at YLWD. 10.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Next meeting is scheduled Monday, March 23, 2020 at 4:00 p.m. at YL City Hall. 10.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Minutes of the meeting held Wednesday, January 15, 2020 at 3:00 p.m. were included in the agenda packet. ■ Next meeting is scheduled Wednesday, April 29, 2020 at 3:00 p.m. at YLWD. Minutes of the YLWD Board of Directors Regular Meeting Held November February 11, 2020 at 6:30 p.m. 4 2020-019 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 12 —March 31, 2020 The Board made no changes to the activity calendar. 12. ADJOURNMENT 12.1. The meeting was adjourned at 8:12 p.m. nnie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held November February 11, 2020 at 6:30 p.m.