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Home My WebLink About2020-05-26 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, May 26, 2020, 6:15 PM 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District's jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary at bodsecretarva.vlwd.com by 3:30 p.m. on Tuesday, May 19, 2020. If you choose to submit comments via e-mail, please identify the agenda item you wish to address (if applicable). Your comments will be shared with the Board prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: httr)s:Hzoom.us/i/98051499146 Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 980 5149 9146 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones, Director J. Wayne Miller, PhD, Director Al Nederhood, Director 5. PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 6. CLOSED SESSION Page 1 of 21 6.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Andrew Gagen, General Counsel Unrepresented Employee: General Manager 7. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7.1. Continued Budget Review for Fiscal Years 2020-2021 7.2. Capital Improvement Plan for Fiscal Years 2020-2024 8. ADJOURNMENT 8.1. The next Regular Board Meeting will be held Tuesday, June 9, 2020. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meetinq Prior to the Governor's `Stay-at-Home' Executive Orders regarding COVID-19, non-exempt materials related to open session agenda items that were distributed to a majority of the Board of Directors or Committee Members less than seventy-two (72) hours prior to the meeting were made available for public inspection in the lobby of the District's Administrative building during regular business hours and posted on the District's website shortly thereafter (GC 54957.5). As the District's lobby has been closed to the public in accordance with the Governor's Executive Orders and to help mitigate the spread of COVID-19, staff will make these materials available on the District's website (httr)s://vlwd.com/) as soon as possible following receipt. Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 2 of 21 ITEM NO. 7.2. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: May 26, 2020 TO: Board of Directors FROM: Brett R. Barbre, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager SUBJECT: Capital Improvement Plan for Fiscal Years 2020-2024 ATTACHMENTS: 1. Capital Improvement Plan Presentation Page 3 of 21 F 'Ain Yorba Linda Water District CAPITAL I MPR ENT PROJ i i - I it COUNTY OF ORANGE GARpEH1A RESERVOIR ®CHINO HIL11,5 RESERVOIR --- VALLEY VIEW RESERVOIR VALLEY VIEW BPS • :O• • � METOC-S 1..—_� �- LITTLE CANYON RESERVOIR r .= w MET OG36 i--__—_.--- ..—QUARTER HORSE RESERVOIR _ T-AIBER RIDGE BPS _ LAKEVIEW RESERVOIR - F'�'f: P'N BAC _ . LAKEVIEW BPS r I� •----7 SPR I NGVIEVV RESERVOI i W E-0C B9 :.�• G-RIfJG'.'IE':d EPS I .. 1.�1.� K17�1�V1L7N C1W�lI lAr11�! TANCHURY.RP - FAIR MON T RESERVOIR ;. FAIRMOP-EP a y h1ETOG88 4 ,-. .HIO PEN HILLS RE S E R'VO iR y r1, aA,7 1"GC R"":�: '�. CAMINO OE gRYANT RESERVOIR GnFden State I.' + Wafter Company . �— - .. YO2BA NDA BLV( _r � — -t ..Ni]A BPS HIDGENHILL9 BPS. —— HIGH LANO RESERVOIR HIGHLAND RPS ELK MOUNTAIN RESERVOIR "e "• �-�-, - - � BO%CANYON BPS ELK MOUNTAIN BPS — .M iI , D 00.yy—�1- �� cF� BRYANT RANCH RESERVOIR �.47r��ra M YLWD 12 7 M1KL7rN11NJr9GInW:.UiJ 21 22. ' TB 18 5 1S�' SAHIA ANARIVFR ____— SAPOTAAMA LAXW 20 10 1000 ZONE[5B]_1380 ZONE IBC)_6B0 ZONE[39] Q 7801 ZONE HCl A MWo(MET) ORANGE CITY1J��ry _1133ZONE(9D)_428 ZONE t1A) _i06 ZONE _780-R ZONE HU) f {lump Station 1 1 ' t _1160 TONE[BA]_Aa5 ZONE[1 B? i18 ZONE NCR1)_969 ZONE IS9R1) Reservoir Q 0-25 6-5 9 Miles � � • B —1185 Zmr[SU] —67[1 Z9NE[2] ®780.1(ZONE 4A) ®970 ZONE[5A) f I I 1 I 0 1300 ZONE(8B)=675 ZONE OAJ _1'90-2 ZONE f48) _981 ZONE(5L) ® Well �1aY 1610 f '` I / 1 DISCLAIMER This map represents a visual aid intended to assist Public utility YLW D SERVICE AREA Department personnel with the management of Water System Facility. FEB 2020 EX H I BIT A Data provided hereon is not a guarantee of actual Feld conditions nor a substitute for record drawings and field verification. Donn F of 71 Yorba Linda Water District Elk Mountain Booster Pump Station Generator PROJECT DESCRIPTION This project consists of the installation of a new gas powered generator for the Project Type Elk Mountain Booster Pump Station. The generator's purpose is two-fold, to Water reduce electricity usage during peak electrical hours in order to reduce Location expensive power costs, and to provide backup power in the event of an electrical Elk Mountain Drive outage. This project will be required to improve resiliency and reliability per Yorba Linda, America's Water Infrastructure Act of 2018 (AWIA), and is critical for fire California protection in nearby wildfire-prone areas. Design work and construction will be completed in FY21. Project Manager Freddie Ojeda, OPS OPERATING BUDGET IMPACT Total Project Cost Additional Staff Salaries (Capitalized) $275,000 $25,000 Prior Year's Budget N/A Debt Service N/A Start Date AA July 2020 O&M Annual maintenance costs are expected to increase due to the requirements of Estimated Completion December tion 020 the new equipment; however, reliability and resiliency will improve significantly as the generator will provide backup power in the everit of an electrical outage or Capital Requests planned shutdown. The operation costs may be reducod by utilizing the backup New Project generator during peak hours to reduce electrical costs. Utilities Annual Utility costs are expected to be less than current utility costs due to decreased use of electricity during electrical peak hours. of 21 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning& design 5 6 6 6 5 Land&Land Preparation Construction�Contra rt) 250,000 250,044 Project Management/Inspection Eq ui pm ent/Fu rnish i ngs Materials YLWD Labor 25,000 25,000 Other(Legal,etc) ANNUAL TOTAL $ $ $ 275,400 $ $ 275,000 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL OperatirgRevenue 5 6 5 275,000 5 5 275,-u0Q Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL $ $ $ 275.50rd $ 5 275,000 ' _ ,. + 't• `.- -res 01 To Page 7 of 21 Yorba Linda Water District Upgrades at Water Treatment Plant Sites4 PROJECT DESCRIPTION This project consists of upgrades to the three sites where Project Type the PFAS Water Treatment Plants will be constructed during FY 21 and FY22. At Water Wells 20 and 21, the project includes site security upgrades such as new walls and fences around the properties and backup generators for increased reliability. At Well Location 20, the chlorine generator system is undersized and will be upgraded. At Headquarters, Well 20, Headquarters, asphalt and drainage repairs will be made and new parking areas will Well 21 be constructed. In addition, the chlorine system at Headquarters is past its useful life and will be rehabilitated. Construction is budgeted for FY 21 & FY 22. Project Manager Engineering OPERATING BUDGET IMPACT Total Project Cost Additional Staff Salaries (Capitalized) $275,000 $313,944 Prior Year's Budget Debt Service N/A N/A 40, Start Date O&M 2021 Annual operation and maintenance costs are expected to increase due to the new equipment. Estimated Completion 2022 Utilities Annual Utility costs will decrease due to decreased use of electricity during Capital Requests electrical peak hours. New Project Page 8 of 21 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design " " 200,040 S 200,000 5 400,400 Land&Land Preparation Construction�Contrar[) " 1,304,499 S 1,304,999 5 2,608,998 Project Management/Inspection 65,225 $ 65,225 130,450 Eq ui pm er t/Furnishings Materials YLW D Labor 156,972 5 156,972 5 313,944 Other f Legal,etc.) ANNUALTOTAL $ J,726�6% $ 1„726,696 $ 3A53,393 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL 0peratirgRevenue $ 1,726,636 1,726,636 5 3,453,393 Reserves Grants/Loans _ Band Proceeds - Development Fees Other AFINUALTOTAL $ 1,726,595 $ 3,453,393 14 JAI WL loll IL , Page 9 of 21 Yorba Linda Water District Field Headquarters Rehabilitation PROJECT DESCRIPTION The District's field headquarters requires rehabilitation work that includes a Project Type staircase for roof access in Building 4, new roofing for Building 1, new air water and Sewer conditioning equipment for the Buildings 1 & 2, replacement of a water boiler, door replacement in Building 4, Building 2 kitchen update, locker room upgrade, location and installation of Fire Protection equipment. The completion of the Field Headquarters rehabilitation work will further extend the useful life of field headquarters. Placentia, California OPERATING BUDGET IMPACT Project Manager Freddie Ojeda, OPS Additional Staff Salaries (Capitalized) Total Project Cost $48,514 $533,659 Debt Service Prior Year's Budget N/A N/A O&M Start Date Annual operation and maintenance costs for District Headquarters may be April 2020 reduced as a result of more efficient and newer equipment. Estimated Utilities Completion Annual utility costs will be less than the current utility costs due to the increased December 2020 efficiency. Capital Requests New Project Page 10 of 21 PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design Land&Land Preparation Construction(Contract) 115,020 217,272 152,853 485,145 Project Management/lnspection Eq uipm ent/Fu rnish i ngs Materials YLWDLahor 11,502 21;727 15,285 48,514 Other(Legal,etc) AFINUALTOTAL $ S 126,522 5 238.999 S 168,138 S 533,659 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL OperatirgRevenue " " 126,522 238,999 $ 165,138 " 533,659 Reserves Grants/Loans Bond Proceeds Development Fees Other AMA �f �.. - L y f i 1 I � 1 Page 11 of 21 Yorba Linda Water District Site and SecurityUpgrades at District Facilities PROJECT DESCRIPTION As part of the Bioterrorism Act of 2002 and America's Water Project Type Infrastructure Act of 2018 (AWIA), the District will need to make upgrades Water and Sewer for cyber security, natural disaster, and terrorist threat protection at all facilities. A Risk and Resilience Assessment with recommended improvements will be Location completed in FY20 and FY22. All facilities throughout OPERATING BUDGET IMPACT the District Additional Staff Salaries (Capitalized) Project Manager $79,327 Engineering Total Project Cost Debt Service $415,927 N/A Prior Year's Budget O&M N/A N/A Start Date Utilities September 2019 N/A Estimated Completion June 2022 Capital Requests New Project Page 12 of 21 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design $ $ $ $ $ Land&Land Preparation Construction(Contract) 72,115 306,006 378,115 Project Management inspection Equipm ent/Fu rnish i ngs Materials YLWD Labor 7,212 30,606 37,812 Other(Legal,etc) ANNUAL TOTAL 33Fb600 $ 415.927 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue $ $ 79.327 $ $ 336,660 $ 455,927 Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUAL TOTAL $ $ 74,327 415,927 1 t - Tp� RESPe*SSI VIOLATORS '' .� ' WILL .8r Page 13 of 21 Yorba Linda Water District Hidden Hills Booster Pump Station Upgrades PROJECT DESCRIPTION This project was initiated due to a new development that will be constructed Project Type during FY21 in Yorba Linda. The Developer funded portion will include the Water replacement of the existing pump at Hidden Hills Booster Pump Station with a larger pump to meet anticipated demands and to increase fire protection. The Location District funded budget for this project is to make other upgrades and repairs to Hidden Hills Rd the site in order to improve security, resiliency, and reliability per America's Yorba Linda, California Water Infrastructure Act of 2018 (AWIA), and to improve operations. The scope of this project includes a security fence around the property, a natural gas Project Manager backup generator, a new flowmeter, and concrete paving for site access. The Engineering natural gas backup generator can be used in the event of a power outage or Total Project Cost electrical power planned shutdown. This will provide increased reliability during $780,560 fires in the nearby wildfire-prone areas. Design is scheduled to be completed in FY20. Construction completion is currently scheduled for FY21; however, this Prior Year's Budget completion date is contingent on the Developer's construction completion N/A schedule for the Cielo Vista Development project. Start Date OPERATING BUDGET IMPACT August 2020 Additional Staff Salaries (Capitalized) Estimated Completion $70,960 March 2021 Debt Service Capital Requests N/A New Project O&M Operation costs may be reduced due the more efficient, VFD-equipped pump that will be funded by the Developer. Annual maintenance costs may increase slightly due to the requirements of the new equipment. Utilities 1 Page 14 of 21 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design S 5 8,000 5 59,000 5 S 67,000 Land&Land Preparation Constru€tion�Contra rt) 5 612,000 S 612,000 Project Management inspection 5 30,600 5 30,500 Equipment/Furnishings Materials YLWD Labor " 800 5 70,150 70,950 Other(Legal,etc) ANNUAL TOTAL $ $ 8,800 S 771,760 S $ 780,550 PROJECT FUNDING PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue S $ 13,200 S 799,155 5 5 812,355 Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL S S 13,20D $ S S x,355 'J .JIB r. ` •f { � A ` i n r1 Page 15 of 21 Yorba Linda Water District 40 Reservoir Fire Hardenin ,!9 PROJECT DESCRIPTION This project includes improvements at several reservoirs located in wildfire Project Type interface areas. The improvements will protect assets at the reservoirs to Water increase resiliency and reliability in a wildfire emergency and as per America's Water Infrastructure Act of 2018 (AWIA). Among the improvements is the installation of Location "helicopter hydrants" at 3 of the reservoirs. This project is budgeted for FY20 and Reservoir Sites FY21. throughout the District OPERATING BUDGET IMPACT Project Manager Engineering Additional Staff Salaries (Capitalized) $47,200 Total Project Cost $519,200 Debt Service N/A Prior Year's Budget N/A O&M "AA The overall operation and maintenance costs are not expected to change. Start Date 2019 Estimated Completion Utilities 2022 N/A Capital Requests New Project i 4 -r w Page 16 of 21 PROJECTCOST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&Design 5 5 5 5 5 Land&Land Preparation Construction�Contra rt) 142,000 330,000 472,004 Project Management/inspection Eq ui pm ent/Fu rnish i ngs Materials YLWD Labor 14,200 33,000 47,200 Other(Legal,etc) ANNUALTOTAL S S PROJECT FUNDING PRIOR YEARS FY2O FY21 FY22 TOTAL Operating Revenue " $ 156,200 5 363,000 S 519,200 Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUALTOTAL $ $ 156,244 $ Page 17 of 21 SANTIAGO _ I F . • o r' CAMINO DE BRYANT �o �c �f f aft a 0 d n c. _ V k Yorba Linda Water District Timber Ridge Pump Replacement PROJECT DESCRIPTION The Timber Ridge Booster Pump Station has three electrical vertical turbine Project Type pumps and an existing pump and natural gas engine that is over 35 years Water old and beyond its useful life. The pump is inefficient and replacement parts are no longer available. The Location replacement of the pump will increase water flow and improve the station's Timber Ridge Road and pumping efficiency. This project was identified in the District's 2018 Asset Fairmont Blvd Management Plan. Design will start in FY20 and will be completed in FY21. Yorba Linda, California Construction Work will be completed in FY21 Project Manager Engineering OPERATING BUDGET IMPACT Total Project Cost Additional Staff Salaries (Capitalized) $1,837,000 $167,000 Prior Year's Budget Debt Service N/A N/A A0 Start Date O&M June 2020 The Estimated Completion new pump will increase efficiency and reliability of the pump station and reduce December 2020 operation and maintenance costs Capital Requests Utilities40 New Project Annual utility costs will be less than current costs due to increased efficiency of new pump. Y : 'V P _ t i r Page 19 of 21 PROJECT COST PRIOR YEARS FY20 FY21 FY22 TOTAL Planning&design 5 5 50,000 5 150,000 5 5 206,000 Land&Land Preparation Construction�Contrart) 1,400,000 1,400,000 Project Management,/Inspection 70,000 76,000 Equi pm ent/Fu rnis h i ngs Materials YLWD Labor 5,000 162,000 167,000 Other fLEgaI,etc.� ANNUALTOTAL $ 551004 1,762,004 5 1,837.000 PROJECT FUNDI NG PRIOR YEARS FY20 FY21 FY22 TOTAL Operating Revenue " $ 55,000 $ 1,782,000 " 5 1,837,ODD Reserves Grants/Loans Bond Proceeds Development Fees Other ANNUAL TOTAL S 1,837,000 r , • f 3r, .� _ w r 4 1_. Cc ,r PROJECT NAME: MASTER SUMMARY PROJECT COST FY20 FY21 FY22 FY23 FY24 TOTAL Planning&Design $ 68,000 $ 439,000 $ 200,000 $ $ $ 707,000 Land&Land Preparation $ - $ - $ - $ $ $ - Construction(Contract) $ 1,329,135 $ 5,099,771 $ 3,213,352 $ 1,461,000 $ 3,905,000 $ 15,008,258 Project Management/Inspection $ 2,500 $ 175,825 $ 113,225 $ - $ - $ 291,550 Equipment/Furnishings $ - $ 266,855 $ - $ - $ - $ 266,855 Materials $ 246,028 $ 1,968,978 $ - $ 1,500,000 $ 1,500,000 $ 5,215,006 YLWD Capitalized Labor $ 165,141 $ 661,459 $ 347,857 $ 221,100 $ 465,500 $ 1,883,557 Other(insert comment) $ - $ - $ - $ - $ - $ 5,200 ANNUALTOTAL $ 1,810,804 $ 8,611,888 $ 3,874,434 $ 3,182,100 $ 5,870,500 $ 23,377,426 PROJECT FUNDING FY20 FY21 FY22 FY23 FY24 TOTAL CIP Budget[PAY-GO] $ 235,527 $ - $ 3,874,434 $ 3,182,100 $ 5,870,500 $ 13,190,261 Line of Credit $ 1,575,277 $ 8,311,888 $ - $ - $ - $ 9,887,165 Bond Proceeds $ - $ - $ $ $ $ - Development Fees $ $ - $ $ $ $ - Grants $ $ 300,000 $ $ $ $ 300,000 ANNUALTOTAL $ 1,810,804 $ 8,611,888 $ 3,874,434 $ 3,182,100 $ 5,870,500 $ 23,377,426 PROJECT NAME FY20 FY21 FY22 FY23 FY24 TOTAL Advanced Metering Replacement Program $ 266,028 $ 2,058,978 $ - $ 1,575,000 $ 1,575,000 $ 5,475,006 Elk Mountain BPS Generator $ - $ 541,855 $ - $ - $ - $ 541,855 Field Headquarters Rehabilitation $ 126,522 $ 238,999 $ 168,138 $ 45,100 $ $ 578,760 Hidden Hills BPS Upgrades $ 8,800 $ 771,760 $ - $ - $ $ 780,560 Highland PRS $ 375,177 $ - $ $ $ $ 375,177 Lakeview and Gardenia Reservoirs Site Rehabilitation $ 68,750 $ 264,000 $ $ $ $ 332,750 Lakeview BPS Piping $ - $ 220,000 $ $ $ $ 220,000 Mickel and Camino Verde Waterline Replacement $ 660,000 $ - $ $ $ $ 687,700 Reservoir Fire Hardening $ 156,200 $ 363,000 $ $ $ $ 519,200 Site and Security Upgrades at District Facilities $ 79,327 $ - $ 336,600 $ 220,000 $ 220,000 $ 855,927 Timber Ridge BPS Pump Replacement $ 55,000 $ 1,782,000 $ - $ - $ - $ 1,837,000 Upgrades at Water Treatment Plant Sites $ - $ 1,726,696 $ 1,726,696 $ $ $ 3,453,392 Well 22 Equipping $ $ - $ 1,478,000 $ $ $ 1,478,000 Well Rehabilitation Project $ $ 110,000 $ 165,000 $ 165,000 $ 165,000 $ 605,000 Fairmont PRS $ 15,000 $ 534,600 $ - $ - $ - $ 549,600 Box Canyon Pump Replacement $ - $ - $ $ 77,000 $ - $ 77,000 Waterline Replacement $ $ $ $ - $ 3,910,500 $ 3,910,500 PRS Replacements $ $ $ $ 1,100,000 $ - $ 1,100,000 Water Only $ 1,810,804 $ 8,611,888 $ 3,874,434 $ 3,182,100 $ 5,870,500 $ 23,377,426 Page 21 of 21 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING RA � } is I — _ • Yorba Linda Water District Outstanding Water Bills May 26, 2020 Item 7.1 Budget Review May 26, 2020 — �� ITEM NO. 7.1. ibL L Delinquent Water Bills Payment Due Residential Commercial Total Past Due # Customers January 2020 $77.31 $0.00 $77.31 1 Ktb February 2020 $2,220.53 $192.42 $2,412.95 55 RES----5 COMM March 2020 $53,373.19 $10,918.72 $64,291.91 782 RES----45 COMM April 2020 $75,464.33 $52,086.89 $127,551.22 962 RES----168 COMM Current Total Outstanding Bill Amounts - $194,333.39 or 2,019 customers Total Residential - $131,135.36 or 1,801 residential custGmw* Total Commercial - $63,198.03 or 218 commercial customers NOTE: - Last month prior to SB998; - first shut-offs under SB998 - May 4, 2020 Governor's order to suspend all shutoffs - March 4, 2020 All data as of Apr". . zo2020 -21- A.;. All Item 7.1 - Budget Review - May 26, 2024 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. � Current Delinquent Water BillsLp Payment Due Residential Commercial Total Past Due # Customers January 2020 $77.31 $0.00 $77.31 2 RES February 2020 $1,385.64 $116.20 $1,501.84 31 RES----3 COMM March 2020 $28,477.54 $7,879.79 $36,357.33 418 RES----32 COMM April 2020 $33,776.00 $5,891.12 $39,667.12 415 RES----32 COMM May 2020 $113,710.82 $29,049.29 $142,760.11 1,514 RES----105 COMM Outstanding Balances by Type Current Total Outstanding Bill Amounts - $220,363.71 or 2,542 customers Current Total Residential - $177,427.31 or 2,380 residential customers Current Total Commercial - $42,936.40 or 172 commercial customers All data as of May 26 , 2020 --Xx Item 7.1 - Budget Review - May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. Current Delinquent 8ILatepayments ----------- Date Residential Commercial Total April 28, 2020 $1313135.36 $633198.03 $1943333.39 May 26, 2020 $1773427.31 $423936.40 $2203363.71 Difference $46,291.95 -$20,261.63 $26,030.32 Date Residential Commercial Total April 28, 2020 13801 218 23019 May 26, 2020 23380 172 23542 Difference 523 Item 7.1 — Budget Review — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. f r� Historic Payments in 27 Days Month Cycle Total Bills % Paid 27 Da s July 2019 Month 253082 93.3% August 2019 Month 253111 92.8% September 2019 Month 253142 93.3% October 2019 Month 253186 92.9% November 2019 Month 253185 93.3% December 2019 Month 253172 93.8% January 2020 Month 253214 93.8% vow Item 7.1 — Budget Review — May 26, 2020 - MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. C --. Historic Payments in 27 Days Februa 2020 Cycle 1 71947 94.5% Februa 2020 Cycle 2 51630 93.9% Februa 2020 Cycle 3 51889 90.4% FebruaN 2020 Cycle 4 51755 92.0% February ii Month 25,221 92.9% March 2020 Cycle 1 71943 91.4% March 2020 Cycle 2 51623 91.0% March 2020 Cycle 3 51882 87.9% March 2020 Cycle 4 51749 89.4% March ii Month 25,197 89.7% < 3 _ ---- !��rt� � � ; _fit f•� Item 7.1 — Budget Review — May 26, 2020 - MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. C --. Historic Payments in 27 Days April 2020 Cycle 1 71933 90.8% April 2020 Cycle 2 51630 91.4% April 2020 Cycle 3 51898 91.2% April 2020 Cycle 4 51747 90.7% April 2020 Month 25,208 91.0% Item 7.1 — Budget Review — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 _- • ` r _� Item 7.1 — Budget Review — May 26, 2020 711 lot- 4 M, dd§LkbL . - r— lb 1 Item 7.1 — Budget Review — May 26, 2020 ■ - - k ir WS law 7--k- A f w .21-�- ��'^�_�` Item 7.1 — Budget Review — May 26, 2020 - ITEM NO. 7.1. Item 5: Reopening YLWD to the Public MENEM Preparing the Lobby to be Open to the Public • Temporary Plexiglas Barriers — 6" above counter — 4' barrier; • Signs about Masks being required to transact business; • Wipes and Hand Sanitizer Available for Public; • Cleaning Protocol after customers enter the Lobby; • Soft Opening this week. . . June 1 St for Official Opening • Board Meeting - ??? Item 7.1 — Budget Review — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 �* r Item 7.1 — Budget Review — May 26, 2020 Yorba Linda Water District Item 7.1 — Budget Review — May 26 2020 9 Y 1 Yorba Linda Water District BudgetWorkshop May 26, 2020 Item 7.1 -- Bud et May 26 2020 9 Y , �� ITEM NO. 7.1. 4 MT. u , Historic Rates, Days Cash & Coverages FYE9 FYE10 FYE11 FYE12 FYE13** FYE14 FYE15 FYE16 FYE17 FYE18 FYE19 FYE20 Commodity Rate $1.79 $2.52 $2.52 $2.52 $2.53 $2.64 $2.70 $2.70 $2.70 $2.70 $2.7/$2.8 $2.80 Base Charge- 1" meter $8.35 $10.20 $11.73 $11.73 $12.60 $14.67 $16.77 $16.77/$41.57 $32.49 $32.49 $32.49 $35.41 YE Debt Coverage Ratio- CAFR 81% 160% 183% 209% 181% 230% 236% 402% 281% 263% 302% 122% Days in Cash (c).June 30th 156 195 226 127 229 352 432 601 441 407 433 340 Dollar adjustment to 1" meter $1.85 $1.53 $0.00 $0.00 $2.07 $2.10 $24.80 ($9.08) $0.00 $0.00 $2.92 Item 7.1 - Budget - May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. -7 Questions from Previous Workshop ti u QUESTION 1 : How close will our actual results be for this current year so that the FY 21 Budget is, in fact, a reasonable starting point? ANSWER: Our projections are based on actuals up to 4/30/2020 and then projections for May and June. Therefore, FY21 budget is reasonable (working in the red due to the increase in switching water source from groundwater to import water). All Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. -7 Questions from Previous Workshop ti u QUESTION 2: What are the potential cost savings related to any AMI rollout? ANSWER: Once implemented, a more efficient reading of meters should yield in the net reduction of one meter reader. That position will, however, transition into WUE specialist. All Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. -7 Questions from Previous Workshop) ti u QUESTION 3: Can we use Reserves to cover C I P and 0&M for the new PFAS Plant? ANSWER: Yes, but we need to remain mindful of the impact on the Days in Cash Calculation. .. -+. 49 �. All Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. Questions from Previous Workshop ti u QUESTION 4: What are the numbers that make up the 8% Salaries & Benefits Figure? ANSWER: 8% increase = $902,000. The breakdown is below: GASB 75 (OPEB) 2.2% $2503000 GASB 68 (PERS) 1 .8% $2003000 Wages (MOU) 2% $2223000 Lump Sum (MOU) 0.8% $ 903000 CaIPERS Increase 0.5% $ 613000 Health Increase 0.45% $ 513000 MISC Other 0.25% $ 283000 (Other includes deferred comp match, certifications, Survivor, WC, Other insurances, Etc.) Item 7.1 — Budget — May 26, 2020 ll Ilk _ --�. MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. Questions from Previous Workshop-..,. QUESTION 5: What are other numbers/figures that impact Salaries & Benefits? ANSWER: Here is the breakdown of Employee Categories: Tier 1 (Classic Employees) 39 (48%) Tier 2 (Not Classic or PEPRA) 6 (7%) Tier 3 (PEPRA) 36 (45%) TOTAL 81 INCLUDES GM (PEPRA) y Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. Questions from Previous Workshop-..,. QUESTION 5: What are other numbers/figures that impact Salaries & Benefits? ANSWER: Here is the breakdown of Merit Increase Possibilities: 0 STEP 21 (26%) 1 STEP (vacancies or newly hired) 18 (23%) 2 STEP 41 (51 %) TOTAL 80 DOES NOT INCLUDE GM OR INTERN Ally Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. -7 Questions from Previous Workshop ti u QUESTION 5: What are other numbers/figures that impact Salaries & Benefits? ANSWER: Anthem PPO (18) 2% increase Anthem HMO (18) 8% increase Kaiser (33) 9% increase Dental 0% increase .. --ff. 49 All Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 ITEM NO. 7.1. CIL _ C4 � { L ti u I Questions from Previous Workshop QUESTION 6: What is the maximum pass through on the commodity effective January 1 , 2021? ANSWER: 6 cent increase to $2.86/unit _ -+. , ' "� - it •--rteAll Item 7.1 — Budget — May 26, 2020 MATERIALS SUBMITTED BY: Brett R. Barbre MEETING DATE: May 26, 2020 �... INC -�p r- I I, jjj7 Policy Questions & Staff Direction 1 ) Water Supply — stay 100% import or pump through October; 2) Maintain Policy 225% coverage or 125% contractual coverage; 3) Continue OPEB/PERS 5110 year PARS pay down or suspend; 4) Continue to maintain AA Metrics or accept potential downgrade; 5) Rate Increase Only - January 2021 ; 6) Rate Increase January 2021 + PFAS Fee on Property Taxes; 7) Build reserves for CIP and future Unknown Unknowns. Item 7.1 — Budget — May 26, 2020 Budget Option • Water Supply - 100% Import (18,200 af) • $20 million LOC • Water to Sewer Ratio - 85% water; 15% sewer • Staffing - Flat with 8% assumed increases • Supplies and Services consistent with previous budgets • Bond Coverage - 12511751225% Coverages • Removed previously approved 9% increase • Maintain AA Metrics with NRSRO's Item 7.1 — Budget — May 26, 2020 TY 21 Budget Option 1 Results - 125% *$5,231 ,829 Shortfall* Options: 1 ) 101 % rate increase effective 1 -1 -21 - $35.76/month (1 " meter); Exceeds Current Prop. 218 Rate 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $188/account/year on property tax. Item 7.1 — Budget — May 26, 2020 2 TY 21 Budget Option 2 Results - 175% *$6,715,410 Shortfall* Options: 1 ) 128% rate increase effective 1 -1 -21 - $45.32/month (1 " meter); Exceeds Current Prop. 218 Rate 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $248/account/year on property tax. Item 7.1 — Budget — May 26, 2020 F' TY 21 Budget Option 3 Results - 225% *$8, 198,992 Shortfall* Options: 1 ) 156% rate increase effective 1 -1 -21 - $55.24/month (1 " meter); Exceeds Current Prop. 218 Rate 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $307/account/year on property tax. Item 7.1 — Budget — May 26, 2020 Budget Option Assumptions • Water Supply - 21 .4% Groundwater, 78.6% Import (18,200 af) • $20 million LOC • Water to Sewer Ratio - 85% water; 15% sewer • Staffing - Flat with 8% assumed increases • Supplies and Services consistent with previous budgets • Bond Coverage - 12511751225% Coverages • Removed previously approved 9% increase • Maintain AA Metrics with NRSRO's Item 7.1 — Budget — May 26, 2020 TY 21 Budget Option 4 Results - 125% $3,092,935 Shortfall Options: 1 ) 60% rate increase effective 1 -1 -21 - $21 .25/month (1 " meter); 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $103/account/year on property tax. All Item 7.1 — Budget — May 26, 2020 - 2 TY 21 Budget Option 5 Results - 175% *$4,576,517 Shortfall* Options: 1 ) 87% rate increase effective 1 -1 -21 - $30.81/month (1 " meter); Exceeds Current Prop. 218 Rate 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $162/account/year on property tax. Item 7.1 — Budget — May 26, 2020 F' TY 21 Budget Option 6 Results - 225% *$6,060,098 Shortfall* Options: 1 ) 115% rate increase effective 1-1 -21 - $40.721month (1 " meter); Exceeds Current Prop. 218 Rate 2) 10% rate increase effective 1 -1 -21 - $3.54/month (1 " meter) plus $222/account/year on property tax. -~ _ A Item 7.1 — Budget — May 26, 2020 �* r DI c ion Item 7.1Y— Bud et — May 26 2020 9 -� Yorba Linda Water District r Item 7.1 — Budget — May 26, 2020