HomeMy WebLinkAbout1983-02-10 - Board of Directors Meeting MinutesFebruary 10, 1983
The regular meeting of the Board of Directors
District was called to order by Vice President
in the offices of the District on Plumosa.
1765
of the Yorba Linda County Water
Lindow at 8:30 a.m. February 20, 1983
Directors present and answering the roll: Howard W. Lindow, Fred G. Clodt,
Whit Cromwell and Paul R. Armstrong. Director M. Roy Knauft absent. Also present
Ralph Shook, General Manager; Jean Mathews, Secretary; Betty Emblidge, Auditor:
Art Korn, Assistant General Manager; Bill Robertson, Project Manager; Mike Payne,
Engineering Manager; Juanita Harris; and Joel Kuperburg, Attorney with Rutan and
Tucker; and Mike Beverage, Yorba Linda City Councilman.
Moved by Director Cromwell, seconded by Director Clodt to approve the consent
calendar as follows: the minutes as mailed for January 27, authorization for
Directors to leave the State of California prior to next meeting and the following
Jobs #1124, Tract 10517 and Job #1137, Tract 10518 for the Wm. Lyon Company.
Motion carried unanimously.
The memorandum for a dump truck as presented by Bill Robertson was discussed by
the Board members. Moved by Director Armstrong, seconded by Director Clodt, to
approve as recommended the purchase of a new Ford dump truck as per the specifi-
cations at a net cost of$20,446.29 and the disposal of the 1960 Chevrolet dump
truck (Unit 44). Motion carried unanimously.
The letter from Attorney.Kidman on AB8 in answer to the letter from Bruce Nestande's
office was discussed. The Board of Directors again gave the attorney their
direction to move ahead with bill preparation and continue the aggressive position
with the supervisors.
The report on the reorganization of the Planning and Engineering functions was
discussed. This is the final recommendation. On page 3 the graph shows
Pokersnik under Personnel, should be changed to Korn. Page 4, Item 3 should
be entitled Personnel Officer. Page 5, Item 6 under Office, sentence about
District Secretary should be struck. Moved by Director Cromwell, seconded by
Director Armstrong to approve the report as modified above with the understanding
it will take about 2 months to phase in the new organization and planning. Motion
carried unanimously.
Juanita Harris was introduced as the new Office Manager to replace Jean Mathews
upon her retirement.
The memorandum regarding a replacement of a typewriter was discussed. Moved
by Director Cromwell, seconded by Director Clodt to authorize the purchase of
the all electronic typewriter at a net cost of $895.00 plus tax and authorize
the disposal of the IBM Model 50. Motion carried unanimously.
The memorandum on the inserter from Bell Howell Phillipsburg was discussed briefly.
Moved by Director Cromwell, seconded by Director Armstrong and carried unanimously
to purchase thePhillipsburg for the price of $12,410.00 and authorize the dis-
posal of the A-M Inserter either by sale or donation to the Goodwill or Salvation
Army.
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February 10, 1983 (continued)
Betty Emblidge's auditor reports were discussed. Director Armstrong asked to have
the regular billing by Xerox called computer billing and the other is miscellaneous
billing.
Finance Committee meeting set for Feb. 22 at 4:00 p.m.
Moved by Director Cromwell, seconded by Director Lindow to approve for payment the
audited bills and refunds in the amount of $133,882.85 on checks 2598 and 2686
through 2748. Motion carried.
Engineering Committee meeting of February 8 was reported on by Bill Robertson.
The letter received from Al Baldwin's attorney stating that he will give the site
for the reservior to the District with certain conditions. However, he has made
some other statements in the letter that are not very clear and will have to be
clarified. The District has received a satisfactory draft agreement from C-W
and Associates and our attorney has approved this last version which is Agreement
version "L". This is for Phase III of the Bryant Crossfeeder. Moved by Director
Cromwell, seconded by Director Lindow to approve and authorize execution of the
draft of the agreement "L" as discussed. Motion carried.
Bill Robertson explained that the City has formed an. assessment District 83-2
to include all streets (design and construction) in the Bryant Crossfeeder Phase II
which will change some alignment of our lines but which will allow the District to
proceed with the installation. C-W will provide their pro rata share of the costs.
Mr. Robertson requested authorizatinnr from the Board to issue a task order in the
approximate amount of $27,000 for an engineering study of Ptiast-II including
everything to Phase III. Moved by Director Cromwell, seconded by Director
Armstrong tarried unanimously to approve the task order for the design of PhaseII.
of the Bryant Crossfeeder in the amount not to exceed $27,000.
Vice President Lindow asked for a break at 10:00 a.m.
Meeting reconvened at 10:10 a.m. with all directors present except Director Knauft.
Policy Personnel and Organization Committee met :8:00 on Feb. 9. The Hobbs report
was discussed at that time. Changes have already been noted in the minutes.
The new account for payroll at Bank of Yorba Linda has been opened on Betty Emblidge's
signature so that checks can be printed.
The Deferred Compensation Adminstrator situation was discussed. The Resolution can
be amended so that the President of the Board or a Board member could be the
Adminstrator and a staff person handle the paper work. Discussion. Director
Cromwell agreed that if Mr. Knauft did not wish to accept the added responsiblity
that he would be willing to serve.
Fire Defenses Committee meeting set for February 25 at 3:00 p.m.
The office study as presented by ACWA gave this District's portion as $2450.00
plus dues. Discussion. Moved by Director Lindow, seconded by Director Armstrong
to pay the entire $2450.00 at one time. Vote called for by Vice President Lindow;
one aye, three no. Motion failed. Moved by Director Armstrong, seconded by
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February 10, 1983 (continued)
Director Cromwell to pay 1/5 of the assessment based on the five year plan and
then review the matter next year. Motion carried.
Joel Kuperberg was asked regarding the requirements if the District has an increase
in water rates, rates for installation of meters,lines etc. and sewer charges etc.
The water rate increase does not require a public hearing. However, any increase
in other fees, frontage, meter charges, fire hydrant, etc. will require a public
hearing. Notice to papers, posting in at least three places and, if requested,
information to persons requesting same.
Art Korn said the CAC should be considered if there is to be a water rate increase.
Get their ideas on how to publicize and just generally get their feelings on how
to proceed. Message can be put on the bill but rather limited amount of characters
can be used.
Camelot Ball invitation on March 5, 1983. Moved by Director Cromwell, seconded
by Director Clodt that five couples be approved to attend at District expense.
Motion carried.
Art Korn reported on the CAC seminar to be held in April. There will be from
3 to 5 CAC members attending and the City will provide for and make their own
arrangements.
Councilman Murphy asked for the District support on the landscaping of the median
strip at the end of Fairmont, money need for the plantings. Discussion regarding
a nursery donating the shrubs in exchange for publicity.
Director Armstrong asked to have the Board consider a new member for CAC, Fred P.
Zimmer. Moved by Director Armstrong, seconded by Director Lindow to approve
Fred P. Zimmer to CAC board. Motion carried.
Director Lindow reported on the City Council meeting Feb. 7.
City meeting assignments: City Council Feb. 22 will he Director Cromwell;
Planning meeting, Director Clodt Feb. 16. The ISDOC meeting will be covered
by Whit Cromwell.
Art Korn reported on the 2/9/83 meeting of CSDA Board. The convention in 1984
will be held at the Red Lion adjacent to the Ontario Airport. The date - 9/27/84.
Mr. Korn also reported on the Program CSDA meeting on 1/28/83 and the MWDOC contract
agencies meeting of 2/3/83.
The OCWD water producers meeting of 1/27/83 indicated that there was salt water
intrusion at the boundary wells settling basin at San Gabriel River boundary.
Director Armstrong reported on the Special District Board Management Institute
he attended on 1/28/83.
Ralph Shook reported on the MDDOC meeting of 2/9/83.
Director Clodt thanked the Board and the staff for the plant and cards received
in his recent hospital visit.
Meeting adjourned by Vice President Lindow at 11:51 a.m.
Jean E. Mathews, Secretary