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HomeMy WebLinkAbout1983-02-24 - Board of Directors Meeting Minutes1768 February 24, 1983 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors present, M. Roy Knauft, Howard W. Lindow, Fred G. Clodt, Whit Cromwell and Paul R. Armstrong. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Art Korn assistant general manager, Bill Robertson project manager, Juanita Harris Sr. Clerk Receptionist, Steve Delgadillio assistant project manager, Art Kidman attorney, and Brian Johnson from C-W Associates. President Knauft introduced visitors, Mike Beverage Yorba Linda City Councilman, and Larry Kraemer Director of Orange County Water District. Moved by Director Cromwell seconded by Director Lindow to approve the consent calendar as follows: the minutes as mailed for February 10, 1983 and authoriza- tion for Directors to leave the State of California prior to the next meeting, motion carried. Bill Robertson project manager's memorandum on the reimbursement agreement with C-W Associates on Phase II engineering costs was reviewed briefly. Moved by Director Cromwell seconded by Director Armstrong to approve staff recomm- endations, staff is authorized to execute agreement for reimbursement expenses, motion carried. Art Kidman attorney said that he was continuing to work on the property tax allocation as directed by the Board. Mr. Shook's deferred compensation issue memorandum was discussed briefly. Moved by Director Cromwell seconded by Director Armstrong to adopt RESOLUTION NO. 83-1 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT AMENDING THE EMPLOYEES DEFERRED COMPENSATION PLAN AND AUTHORIZING ITS IMPLEMENTATION. Roll call vote: Ayes: Directors Howard W. Lindow, Fred G. Clodt, Whit Cromwell, Paul R. Armstrong and M. Roy Knauft. Noes, none. Absent: none. Abstain: none. Passed and adopted this 24th day of February 1983. The issue memorandum regarding the interim salary range for the redefined position of Office Manager was explained briefly by Manager Ralph Shook. Moved by Director Cromwell seconded by Director Armstrong to adopt the Interim Salary Range for Office Manager of $1493-$1815. Motion carried unanimously. President Knauft said that he had a Resolution that he wished to read, entitled: RESOLUTION NO. 83-2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT RE: JEAN E. MATHEWS ON THE OCCASION OF HER RETIREMENT. Moved by Director Lindow seconded by Director Cromwell to adopt said REsolution. Roll call vote: Ayes: Directors Howard W. Lindow, Fred G. Clodt, Whit Cromwell Paul R. Armstrong and M. Roy Knauft. Noes: none. Absent: none. Abstain : none. Passed and adopted this 24th day of February with a framed copy to Jean Mathews. General manager Shook said that we needed new signature cards for the general checking account at Bank of Yorba Linda and for the new Payroll Account at Bank of Yorba Linda. Moved by Director Lindow seconded by Director Cromwell to adopt the following Resolutions: RESOLUTION NO. 83-3 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT TO ESTABLISH AN ACCOUNT FOR PAYROLL WITH THE BANK OF YORBA LINDA and RESOLUTION NO. 83-4 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT TO ESTABLISH AN ACCOUNT FOR GENERAL CHECKING WITH THE BANK OF YORBA LINDA. Roll call vote: Ayes: Directors Howard W. Lindow, Fred G. Clodt, Whit Cromwell Paul R. Armstrong February 24, 1983 (continued) 1769 and M. Roy Knauft Jr. Noes: none Absent: none. Abstain none. Passed and adopted this 24th day of February 1983. The issue memorandum regarding appointment of District Secretary was reviewed by the Board. Moved by Director Armstrong seconded by Director Cromwell to appoint Ralph C. Shook as General Manager and Secretary, motion carried un- animously. Moved by Director Lindow seconded by Director Armstrong to approve for payment the audited bills and refunds for $117,821.53 on checks 2749 and 2684 through 2751 and 2832 and check number 2834 in the amount of $165,251.14,motion carried. Director Lindow reported on the February 22, finance committee meeting. The District has two investment accounts with the Bank of Yorba Linda and the finance committee recommends a third account if it is a collaterized account for 110% of amount of money invested. Discussion. Moved by Director Lindow seconded by Director Cromwell to authorize a public agency deposit account with Bank of Yorba Linda on the Standard Public Agency Agreement with the require- ment of the collaterization of 110%. Motion carried with three yes and two no votes. A further report from the finance committee meeting was a change in the reserve funds as follows: $2,000,000 to Telemetry Reserve and rename the account Reserve/Capital Projects. Add $2,700,000 to Catastrophic Disaster Reserve and rename it Reserve/Water Main REplacement and establish a new reserve en- titled Reserve/Interruptible Water in the amount of $218,400. Discussion, moved by Director Lindow seconded by Director Cromwell to approve the change in the Journal Entry Accounts, motion carried unanimously. The other decision that has to be made at this time is the choice of outside auditor for the next fiscal year. Discussion, Betty Emblidge auditor to check with current Auditing firm regarding fees and report at next meeting. Whit Cromwell spoke regarding the small percentage of loss on uncollectable bills, the percentage is 0.17 % not even one quarter of one percent,very good, Board agreed i.t was outstanding. Fire defenses committee to meet on February 25th. Mr. Korn reported the C.A.C. meeting would be tonight at 7:30 p.m. and he would like to ask the committee for their ideas on reaching the customers when and if there was a change in rates. More to get their input on how these things are accepted and how to convey the information to the public. Director Armstrong said he would be happy to attend the meeting and Director Lindow said he would also be able to attend. Director Armstrong nominated Dr. William Latta as a new committee member. Moved by Director Armstrong seconded by Director Knauft carried unanimously to appoint Dr. William Latta to the C.A.C. and so notify him by letter. 1770 February 24, 1983 (continued) Director Clodt reported on the planning commission meeting of February 16, 1983. Director Cromwell reported on the city council meeting February 22, 1983. The City had received a proposal from a developer who will donate a City Hall to be built on the N.O.C.C.C.D. property in ex'hange for a portion of the park property owned by the City at Palm Ave. and Yorba Linda Blvd. College District would lease property to City for a nominal amount. Director Cromwell also reported on the ISDOC meeting of February 16, 1983. Arthur Korn reported on the OCWD meeting of February 16, 1983. Proposal to make it more attractive for District to use MWD directly instead of pumping out of the ground water basin. Discussed this with Larry Kraemer. This is still in the discussion stage no formal action has been taken. The correspondence regarding nomination of officers for ACWA JPIA was dis- cussed, tabled until next Board meeting. City assignments for March, c.c. March 7 Director Lindow, March 21 Director Cromwell, planning commission March 16 Director Armstrong and March 30 Director Clodt. Moved by Director Lindow seconded by Director Cromwell to adjourn at 9:55 a.m. Motion carried. Jean E. Mathews, Secretary