HomeMy WebLinkAbout2020-05-12 - Board of Directors Meeting Minutes (B)1.
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2020-064
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, May 12, 2020, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
CALL TO ORDER
The meeting was called to order at 6:31 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
DIRECTORS PRESENT
Phil Hawkins, President
Andrew J. Hall, Vice President
Brooke Jones
J. Wayne Miller, PhD (Arrived 6:37 p.m.)
Al Nederhood
STAFF PRESENT
Brett R. Barbre, Assistant General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources and Risk Mgr
Delia Lugo, Finance Manager
Pasquale Talarico, Director of Public Affairs
Rosanne Weston, Engineering Manager
Annie Alexander, Executive Asst/Board Secretary
Kaden Young, Sr Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
General Counsel Gagen announced that the Board took no reportable action in
Closed Session during the preceding Special Meeting.
ADDITIONS/DELETIONS TO THE AGENDA
General Counsel Gagen stated that the staff recommendation for Item No. 9.1.
needed to be revised to reflect approval of the Classification and Salary for the
General Manager effective May 11, 2020 not May 12, 2020.
Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m.
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INTRODUCTIONS AND PRESENTATIONS,
6.1. Elected Official Liaison Reports
Mayor Pro Tem Gene Hernandez commented on the status of City of
Yorba Linda's COVID-19 mitigation efforts.
Brett R. Barbre, in his capacity as Director for the Metropolitan Water
District of Southern California (MWD), commented on litigation related to
the California WaterFix.
6.2. Federal and State Legislative Update
Director of Public Affairs Talarico reported on the status of legislative
hearings in light of COVID-19.
PUBLIC COMMENTS
Board Secretary Alexander confirmed that no written public comments had been
received for this meeting. No members of the public expressed an interest to
provide comment at this time.
CONSENT CALENDAR
Director Nederhood made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Miller
being absent.
8.1. Minutes of the Board of Directors Special and Regular Meetings Held April
28, 2020
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $419,169.26.
8.3. Unaudited Financial Statements for the Third Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for Third Quarter of Fiscal Year 2020.
Minutes of the YLWD Board of Directors Regular Meeting Held May 12. 2020 at 6:30 p.m. 2
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8.4. Directors' and General Manager Fees and Expenses Report for Third
Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Directors' and General Manager Fees and Expenses Report for Third
Quarter of Fiscal Year 2020.
8.5. Reject and Refer Claim from Southern California Edison (SCE)
Recommendation: That the Board of Directors reject the claim filed by
Southern California Edison and refer it to ACWA-JPIA for further handling.
Director Miller joined the meeting at this time.
9. ACTION CALENDAR
9.1. General Manager's Employment Agreement
General Counsel Gagen summarized the proposed salary and terms of
the agreement.
Director Nederhood made a motion, seconded by Director Jones, to: (1)
approve the Employment Agreement for the Position of General Manager
in substantial form as negotiated by the District's Designated
Representative, and (2) adopt Resolution No. 2020 -XX approving the
Classification and Salary for the General Manager effective May 11, 2020
and rescinding Resolution No. 2019-30. Motion carried 5-0-0-0 on a roll
call vote.
9.2. Transmittal of Election Information to OC Registrar of Voters
Staff reviewed options available for the Board's consideration related to
the number of words in a candidate's statement and payment for same.
Director Nederhood made a motion, seconded by Director Jones, to
authorize the Board Secretary to submit the Transmittal of Election
Information to the Orange County Registrar of Voters, indicating that a
Candidate's Statement of Qualifications is to contain no more than 400
words and will not be paid for by the District. Motion carried 5-0-0-0 on a
roll call vote.
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10. DISCUSSION ITEMS
10.1. Status of Operations Activities
Staff reviewed the challenges of operating on 100% groundwater and the
status of various distribution system improvements. Staff also noted that
the District's water pipeline flushing program was temporarily on hold to
help mitigate staffs potential exposure to COVID-19.
10.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff displayed maps indicating the boring locations for soils testing
related to construction of the PFAS treatment facilities.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. Directors' Reports
The Directors noted their attendance at the listed meetings and events.
11.2. Assistant General Manager's Report
General Manager Barbre reported the District had received a Certificate of
Achievement for Excellence in Financial Reporting from GFOA for the 10th
year in a row. He then reported on the status of late and delinquent water
bill payments, percentage of manual versus radio read water meters in the
District, and preparations for reopening the District's lobby to the public.
11.3. General Counsel's Report
None.
11.4. Future Agenda Items and Staff Tasks
None.
12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
(Hawkins/Nederhood)
■ Next meeting is scheduled Thursday, May 28, 2020 at 4:00 p.m.
Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m. 4
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12.2. Joint Agency Committee with City of Yorba Linda
(Hawkins/Jones)
■ Draft minutes of the meeting held Monday, April 20, 2020 at 4:00
p.m. were included in the agenda packet
■ Next meeting is scheduled Monday, July 27, 2020 at 4:00 p.m.
12.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Minutes of the meeting held Wednesday, April 29, 2020 at 3:00
p.m. were included in the agenda packet.
■ Next meeting to be scheduled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from May 13 — June 30, 2020
The Board made no changes to the activity calendar.
14. ADJOURNMENT
14.1. The meeting was adjourned at 7:27 p.m.
Annle Alexander
Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2020 at 6:30 p.m. 5