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HomeMy WebLinkAbout1981-07-09 - Board of Directors Meeting Minutes1654 July 9, 1981 The regular meeting of the Board of Directors was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors Knauft, Lindow, Clodt, Korn and Cromwell were present. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Bill Robertson project manager, DuWayne Lidke engineer, Art Kidman attorney and Mr. Shabandar a Yorba Linda resident. President Knauft asked Mr. Shabandar to introduce himself and state his reason for being here at the meeting. Mr. Shabandar had been turned off on Wednesday for non payment of his water bill and he was protesting the $10.00 as being excessive penalty, and asked the Board to consider it and make allowance for his oversight. Discussion. Ralph Shook manager explained the billing process and that 100 days had lapsed since a water bill had been paid, that all the proper procedures had been followed and when payment was not made after the delinquent bill was mailed that the turn off procedure was followed by staff. Moved by Director Cromwell seconded by Director Lindow to refer the problem to the finance committee for a study of costs to see if this is an excessive charge or if it needs to be increased, with Mr. Shabandar to be notified of the results. Motion carried. Mr. Shabandar left the meeting at 9:15 a.m. Moved by Director Cromwell seconded by Director Knauft to approve as presented the consent calendar as follows: minutes of June 25, 1981 as corrected, out of state motion allowing directors to leave the state between this meeting and the next regular meeting of the board, a routine application for sewer service for 16-580 E.C. Gillette Jr. on 4531 Vallecito .464 acres costs $850.00, motion carried unanimously. Bill Robertson project manager explained his action memo on the Bryant Cross Feeder Phase III. The standard application is being used with all funds 100% refundable including inspection charges in the amount of $15,400.00. Moved by Director Korn seconded by Director Lindow to approve staff recommendations and use Standard Ap- plication for Phase III of the Bryant Cross Feeder, motion carried unanimously. The application for water to the ROCCO site was reviewed in the issue memorandum, which explained that the water application was written subject to Section 31023 of the Water Code which stipulates surplus water may be sold outside district boundaries subject to availability and this was stated in the application, also current rate multiplied by two for all water used outside district. When NOCCCD is annexed to District this will change. Moved by Director Cromwell seconded by Director Korn to approve staff recommendations. Discussion. Director Clodt asked if some- thing could be done about all the large meters and green belts that are being in- stalled even though there presumably will be a water shortage in the coming years. He felt we should be making plans with drought resistant plantings for a smaller water consumption. Suggested a joint meeting with the City and the District to look into the green belt areas and possibility of drought resistant plantings with a recommend- ation to home owners for the same. President Knauft asked for a vote on the motion motion carried unanimously. Moved by Director Korn seconded by Director Lindow to appoint a Conservation Comm- ittee with Fred Clodt as Chairman and Roy Knauft as the other member of the committee, motion carried. Progress payment No. 2 for McGuire Construction - San Antonio Road Job explaining that the invoice was received too late for the regular bill board approval. Moved by Director Korn seconded by Director Knauft to approve Progress Payment No. 2 for McGuire Construction in the amount of $5,586.41, motion carried unanimously July 9, 1981 (continued) 1655 Ralph Shook general manager reported that the lease agreement with Etchandy on the Well off Lakeview was maturing. No action required at this time, staff investiga- ting the possibility of using the well ourselves and exchanging well equipment for water used by Etchandy in the future. Information item only at this meeting. Mr. Shook also said that both bays of the De Los Reyes Reservoir were on line, however still electrical work being done, hopefully dedication can be planned for August. A further report made by Mr. Shook: The 16" line at Buena Vista - Richfield that has just been put into service serves North of Buena Vista west of Richfield East of Carbon Creek and South of Yorba Linda Blvd all now in zone 1 which increases capacity of zone 2. This will also make it possible to eliminate the pressure re- ducing stations at Van Buren, Jefferson and at Broadmoor Condos leaving only one in operation at Hamer. These valves can be refurbished and put back into inventory for future use. Art Kidman said that AB 2097 re: I.D. #2 had cleared Senate and was now on the Governor's desk for his signature. He suggested that letters of appreciation be sent to both Micky Allen and John Lewis. Moved by Director Korn seconded by Director Lindow instructing staff to prepare letters for President Knauft's signature as suggested, motion carried. Mr. Kidman said that the Campeau Agreement had been prepared in Rutan's office but that Campeau had not had time to review it so would be back for Board review at a later meeting. The second item AB 2097 has an August 10th deadline to get to the tax office if taxes will be paid for the current year, there has to be a public hearing, publication two times in a newspaper and a notice mailed to all landowners. Discussion. Moved by Director Lindow seconded by Director Cromwell carried unanimously to set August 6 as an adjourned regular meeting for the public hearing and for authorization to be given so that generation of the necessary report on standby assessment will be made. President declared a 10 minute recess. Meeting reconvened at 10:20 a.m. with all directors present. Bob Seemans, Alex Bowie, Bill Wright, Carl Kylma, Amador Gonzales and Hugh Prestanari came into the meeting at this time. Mr. Kidman continued the discussion on A.V. in the east area and how it affected the tax money to be received. He presented a Resolution for adoption by the Board requesting the investigation and certification by the DSD. Discussion. Moved by Director Cromwell seconded by Director Lindow to adopt RESOLUTION NO. 81-07 entitled: RESOLUTION REQUESTING THE INVESTIGATION AND CERTIFICATION BY THE OFFICE OF THE STATE TREASURER, DISTRICTS SECURITIES DIVISION, PURSUANT TO SECTION 58750, Et. Seq., AND 36173 OF THE GOVERNMENT CODE, OF IMPROVEMENT DISTRICT NO. 2 1979 WATER BONDS, SERIES B. Roll call vote: Ayes: Directors Lindow, Korn, Cromwell, Knauft and Clodt. Noes None. Absent, none. Passed and adopted this 9th day of July 1981. 1656 July 9, 1981 (continued) Zone V reservoir in ID. # 1 and I.D. # 2 preliminary work has been done and C-W Associates has agreed to advance design money for I.D.# 2 share of the work. Discussion regarding the design, the agreement and the type of reservoir. Staff recommendations is still for buried concrete for this Zone V reservoir. Moved by Director Cromwell seconded by Director Lindow to authorize the general manager to execute the agreement subject to legal review and authorize the engineers to proceed with the design. Motion carried. Art Kidman said that California CSAC was very interested in AB 1071 however the County Supervisors were not. This is regarding the property tax allocation and some of the amendments were not included that he had requested but the state wide formula was still being considered. The De Los Reyes Reservoir acquisition is now complete and the condemnation suit will be dismissed. Moved by Director Cromwell seconded by Director Lindow to approve for payment the audited bills and refunds in the amount of $204,505.48 on checks 12306 through 12371. Motion carried unanimously. Director Lindow reported on the July 6th meeting of the City Council. The City has set the sewer rate on the east side at .50 per month. Mr. Lindow also reported that sewer line easement was granted that had been requested. DuWayne Lidke gave a report as requested by the Board on the costs of steel tanks vs cement buried reservoirs for Zone 5 and Zone 3 reservoirs. After an in depth discussion regarding the above report as made by DuWayne Lidke the consensus was that over a 50 year period the costs were comparable. Staff recommendations buried concrete for Zone 5 reservoir. President Knauft polled the Board, all five directors went along with staff recommend- ations. Moved by Director Lindow seconded by Director Clodt to approve staff re- commendations for buried concrete 1.2 m.g. for Zone 5 reservoir, motion carried un- animously. The NOW account with Bank of Yorba Linda or Valencia Bank was referred to a later meeting. Director Lindow asked if a meeting could be set up with both Larry Kraemer and Ken Witt, one meeting with separate times or two meetings. General manager to contact both gentlemen and set a meeting for either July 23 or July 30. Moved by Director Lindow seconded by Director Korn to adjourn at 11:40 a.m. ,2 Jean E. Mathews, Secretary