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HomeMy WebLinkAbout1981-07-23 - Board of Directors Meeting Minutes1657 July 23, 1981 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors present M. Roy Knauft, Howard Lindow, Fred Clodt, Art Korn and Whit Cromwell. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Bill Robertson project manager, Mike Payne engineering manager, Art Kidman and Karin Krogius from Rutan and Tucker, Dave Cousins from Montgomery Engineering and Ken Witt MWDOC director. Moved by Director Korn seconded by Director Cromwell to approve the minutes for July 1 as mailed and the minutes for July 9th as corrected and to allow directors to leave the state between this meeting and the next regular meeting of the Board, motion carried unanimously. Ken Witt director of MWDOC was introduced. Mr. Witt thanked the Board for the in- vitation to attend the District Board meeting. Art Korn as chairman of a comm- ittee review ing MWDOC Ordinance # 26 talked at some length about the interrupt- ible rate which is replacing the in lieu program. An effort is being made to clarify certain parts of the ordinance. One particular question was regarding the surcharge which has recently been introduced. Mr. Witt said his understand- ing was that MWDOC wanted the users to know that MWDOC had the right to levy a surcharge, however at this time no surcharge was going to be added, we are just being put on notice that they have that power. A lengthy discussion on the in- terruptible rate. President Knauft asked Mr. Witt to find out the responsibility of the contractor on the entrance road to the Diemer Connection. Art Kidman thanked Mr. Witt for speaking to Harriet Weider on the tax apportionment matter in the east area. In completing his discussion Mr. Witt said that a Notice of Completion had been filed on Contracts 1,2,3 and 4 and that contract 6 was still to be completed, the terminal in Orange was still not finished, there are 11 pieces of property for right of way to be resolved yet. Mr. Witt's final question of the Board was on behalf of the Edison Company and he wanted to know if the District is considering a hydro electric plant anywhere in our District. Mr. Shook assured him that one had been included in the new budget and the probable location would be on Valley View and Bastanchury. Mr. Witt left the meeting at 9:55 a.m. Bill Wright of Alex Bowie's office came into the meeting at this time. Betty Emblidge's monthly billing report for June and the investment report for June were received and filed. Betty and President Knauft attended the augmen- tation fund hearing on July 22, 1981 and Mr. Knauft made a report to the Board. Final decision to be at hearing on August 5th. Bill Robertson explained the McGuire construction change order and said that he had met with Mark III regarding San Antonio Road problem where they had unloaded excess spoil in such quantitiesthat it affected the construction schedule and location of the line. They had agreed to pay the District $2126.00 of the increased costs of $3300.00. Moved by Director Lindow seconded by Director Ciodt to authorize staff to execute the change order and authorize payment, motion carried unanimously. 1658 July 23, 1981 (continued) The application for water service for M.J. Brock Job 81-27 E1 was reviewed by the Board. Moved by Director Korn seconded by Director Lindow to approve staff recommendations and issue Application for Service as prepared, motion carried unanimously. Michael Payne engineering manager presented the RESOLUTION for special sewer assessment for the Locke Ranch. Moved by Director Korn seconded by Director Clodt to adopt RESOLUTION NO. 81-11 entitled RESOLUTION OF THE BOARD OF DIR- ECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT CONCERNING SPECIAL ASSESSMENT FOR SEWER MAINTENANCE. Roll call vote: Ayes: Knauft, Lindow, Clodt, Korn and Cromwell. Noes: none. Absent: none, Abstain: none. Passed and adopted this 23rd day of July, 1981. Art Kidman introduced Kar#.n Krogius from their office who was observing. AB 2097 is now a law, the governor signed the bill. A copy of the assessment spread had been mailed to the District, with the notice advertising the public hearing on August 6 to be published twice, once on July 22 and again July 28. The figure proposed for the standby assessment per acre is $30.00/ac. The bond calendar , date of sale of bonds October 14. There is a staff meeting set up for August 17 in San Francisco with the D.S.D. with a ruling on September 18th. The final figure on the bonds is not exact and this should be reviewed and det- ermined by the August 6th meeting of the Board. Another concept is being discussed to insure the bond issue with Municipal Bond Insurance Association, a representative will be present later in the Board meeting. If they will insure the bond issue it will give it a triple A rating and probably keep the interest rate down and insure the sale of the bonds. The pros and cons regarding a contract with the landowner to guarantee the payment of taxes or the insuring of the bond issue was discussed at some length. Alex Bowie and Mr. O'Neil of MBIA came into the meeting at 10:50 a.m. Art Kidman said he had contacted an Appraiser Mr. Harrison to do an appraisal of I.D. # 2 for an amount not to exceed $4000. Discussion. Moved by Director Lindow seconded by Director Cromwell to authorize the attorney Art Kidman to engage the services of the Appraiser Mr. Harrison to do an Appraisal of I.D. #2 for an amount not to exceed $4000, motion carried unanimously. The schedule of new rates as received from James M. Montgomery was discussed. The contract had just been signed on June 25, 1981 and on July 1, 1981 a new hourly schedule of rates was sent the District. David Cousins said that the rates were reviewed in January and July and the schedule we had received would be good for one year.Discussion. Moved by Director Lindow seconded by Director Knauft to continue the matter until Mr. Lidke was present. Motion carried. July 23, 1981(continued) 1659 The water replenishment assessment report was received by the District. President Knauft said he felt the District had been saved thousands of dollars by the ex- cellent manner that the Manager had handled the pumping and purchase of water. Mr. Shook reported that Dr. Emery had been in and is unable to get a loan on the Olinda property until it is up to code, loan company considers it vacant lot until the building is up to code. Discussion, perhaps the solution would be to extend the escrow time. No decision at this time. Moved by Director Cromwell seconded by Director Korn to approve for payment the audited bills and rate deposits in the amount of $246,979.97 on checks 12372 through 12463, motion carried unanimously. The budget figures were presented by auditor Betty Emblidge and the finance committee. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 81-08 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT RE: BUDGET 1981-82 Roll call vote: Ayes: Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes: none. Absent: none. Abstain: none. Passed and adopted this 23rd day of July, 1981. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 81-09 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT RE: COUNTY OF ORANGE SPECIAL DISTRICT BUDGET /FY 1981-82 (Fund 082.01 &0.82-51). Roll call vote: Ayes: Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes: none, Absent: none, Abstain: none. Passed and adopted this 23rd day of July 1981. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 81-10 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT RE: COUNTY OF ORANGE SPECIAL DISTRICT BUDGET/FY 1981-82 (I.D.# 1 Fund 082.03 and 082.53). Roll call vote: Ayes: Directors Lindow, C1odt,Korn, Cromwell and Knauft. Noes: none, Absent: none, Abstain: none. Passed and adopted this 23rd day of July, 1981. The finance committee reported that they had reviewed Shabandar's $10.00 charge for late payment of a water bill, it was fair and all bills were mailed and correct time had elapsed. Staff asked to write a letter explaining committee decision to him. The other memorandum of the finance committee was to review and increase the General Manager's authorization on purchase orders to $20,000 from the $2,500. Discussion regarding the policy on such authorizations and Mr. Korn suggested that the entire matter should be reviewed by the board as a whole and that perhaps in some instances it should be less and in others even more but that a statement of policy should be drawn up to better define this. President Knauft agreed and said he had such a policy from MWD and he would give District a copy to see if it would be of assistance. Policy and Personnel and Organization committee meeting July 20 but nothing to report, next meeting to be July 27th. 1660 July 23, 1981 (continued) Water Conservation Committee meeting set for August 3rd at 9:00 a.m. Director Clodt reported on the July 15 meeting of the planning commission. Roy Knauft and Howard Lindow reported on the ISDOC meeting of July 15. Another letter will be sent to both Bob Raush and Chuck Wiggins explaining the reason for the first letter and as'Ving them if they feel they could modify their bills and if they can not ISDOC will make every attempt to pay them. The city assignments are as follows for August: city council 8/3 Lindow, 8/17 Cromwell; planning commission 8/12 Clodt, 8/26 Korn. The OCWA meeting was reported on by Ralph Shook and Howard Lindow. The OCWD July 15 board meeting was attended by Art Kifhn&q. Diemer participants and operators meeting on July 21, 1981. Telemetry not complete . Alex Bowie introduced Mr. Ray O'Neil , M.B. analyst from Firemans Fund. Mr. O'Neil explained the insuring of Bonds and all that was involved. The premium paid would be for the life of the bonds not a one year premium. The MBIA rating would validate the soundness of the bond issue and give the bonds the equivalent of a triple A rating. However Mr. O'Neil had to make a very thorough investig- ation before they will insure. Moved by Director Korn seconded by Director Clodt to adjourn to 8:30 a.m. on August 6, 1981, motion carried. 546444- Jean E. Mathews, Secretary