HomeMy WebLinkAbout1981-08-06 - Board of Directors Meeting Minutes1661
August 6, 1981
The adjourned regular meeting of the Board of Directors of the Yorba Linda County
Water District was called to order by President Knauft at 8:30 a.m. with Directors
Knauft, Lindow, Clodt, Korn and Cromwell present. Also present Ralph Shook general
manager, Jean Mathews secretary, Betty Emblidge auditor, Bill Robertson project
manager, Pete Royere assistant general manager, Art Kidman attorney and DuWayne
Lidke engineer.
Moved by Director Lindow seconded by Director Clodt to approve the minutes for
July 23, 1981 as corrected, the out of state motion and the routine applications
for service as follows: S 16-1834 Robert Begthol 19052 Oro Verde .4 acres sewer
only $847.30 and S 4-737 Andrew J. Martin 4412 Rose Drive 1.29 acres sewer only
$2301.00, and S 1114 Homer Koutzoukis et al Short Street east of Ridgeway a Res-
olution # 100, 330 feet onsite lateral extension $575.00. Motion carried unanimously.
Betty Emblidge auditor presented the investment report for July and the interest
summary for the fiscal year. Moved by Director Lindow seconded by Director Clodt
to receive and file the auditors report, motion carried unanimously.
Bill Robertson said they had found a site for a reservoir in Zone 5 phase III
and he was requesting authorization to employ Converse Ward Davis Dixon. Discussion.
Moved by Director Korn seconded by Director Cromwell to authorize staff to issue
a Task Order for Converse Ward Davis Dixon in an amount not to exceed $11,000,
motion carried unanimously.
The closing on Job 1034 was explained by Bill Robertson. There are two tracts
left in this job and they will have new applications and new job numbers written
and Job 1034 will be closed out completely. Moved by Director Cromwell seconded
by Director Lindow to approve staff recommendations for closing Job 1034, motion
carried unanimously.
Mr. Robertson said they had found a site in Zone 6 for a reservoir and had written
Mr. Rimpeau regarding a meeting to discuss the property negotiations. This will be
a 250,000 gallon reservoir at 1300 feet elevation. Information item only.
The North Orange County Community College District has gone into a more in depth
study of the golf course for their 120 acre site at end of Fairmont. Discussion.
Director Korn had called Bill Robertson and asked that the matter be referred
to the Conservation Committee because of the very large amounts of water require-
ments in the study.
Moved by Director Korn seconded by Director Cromwell to refer the matter to the
Conservation Committee for a more in depth study of water use, motion carried
unanimously.
The rate increase for James M. Montgomery Consulting Engineers was again brought
before the Board and Mr. Lidke. Discussion. Directors felt that inasmuch as
we had only signed the contract in June (even though it had been pending since
March) that it was very soon after that to be getting a notice of a rate increase.
President Knauft suggested that if Montgomery would consider holding the current
rate until December 31, 1981 and make the increase as of January 1, 1981 that
perhaps this would satisfy the Board. DuWayne Lidke said he had that authority
and he would be willing to do this if the Board would feel better about it. Dis-
cussion, moved by Director Korn seconded by Director Lindow to maintain the same
rate schedule with James M. Montgomery Consulting Engineers until December 31, 1981
1662
August 6, 1981 (continued)
with the new price to be effective with January 1, 1982, motion carried unanimously.
The Contract with Sam Peterson was discussed, new rates to be effective 8/1/81.
Discussion. Moved by Director Lindow seconded by Director Korn to approve the
new schedule on hourly rates to be effective as of August 1981. Motion carried
unanimously.
Moved by Director Lindow seconded by Director Knauft to approve for payment the
audited bills and rate deposits in the amount of $152,605.54 on checks 12464
through 12528, motion carried unanimously.
The August 4th meeting of the finance committee was reported on by General Manager
Shook . The MWD policy on purchase orders not received yet so no information.
Elliott from Great Western Savings and Loan had appeared before the finance comm-
ittee regarding investment with his Savings and Loan. A long discussion regarding
the savings and loan investment policy. Matter tabled until Betty Emblidge can
arrange to have Great Western Savings give their presentation before the entire
Board.
The Bank of Yorba Linda was again discussed for the NOW account. This will pay
5 4% on the float and would be about $10,000 interest earned over a one year
period. Discussion. Board polled by the President. Four yes and one no. Moved
by Director Cromwell seconded by Director Lindow to transfer the checking account
from Bank of America to Bank of Yorba Linda as soon as this can be implemented
by staff, leaving the payroll account with Bank of America. Three yes votes,
with Directors Korn and Knauft abstaining, motion carried.
Bill Wright attorney for C-W Associates came into the meeting at 10:00 a.m.
President Knauft declared a recess at 10:00 a.m.
Meeting reconvened at 10:10 a.m. with all directors present.
President Knauft stated that it was time for the hearing on 1981-82 YLCWD I.D.#2
Standby Assessment.
Attorney Art Kidman presented the Proof of Service by Mail to the Secretary of
the District. Moved by Director Lindow seconded by Director Cromwell to receive
and file the Proof of Service as presented to the Secretary by the Attorney, motion
carried unanimously.
Attorney Kidman stated that the staff report was also filed in the District office on
July 21, 1981, now a supplemental report has been prepared dated 8/4/81 which changes
the assessment per each improved lot to $30.00 instead of $30.00 per acre or portion
of an acre, leaving the undeveloped portions at $30.00 per acre or portion thereof.
This brings the total assessment to less than it was before, $129,000 with an oblig-
ation of $122,500 leaving a $6,700 reserve in the event there are unpaid taxes, there
will still be enough to pay the bond interest and redemption fund. Staff recommend-
ations was to receive and file the modified assessment report. Moved by Director
Lindow seconded by Director Cromwell to receive and file the standby assessment
report as presented by attorney Kidman. Motion carried unanimously.
1663
August 6, 1981 (continued)
President Knauft declared the public hearing open at 10:20 a.m.
President Knauft asked if there was anyone present who had anything to say or any
questions to ask regarding the hearing on YLCWD ID #2 Standby Assessment. No one
responded.
President Knauft announced there was no comment so the hearing was closed at
10:21 a.m.
Moved by Director Lindow seconded by Director Knauft to adopt RESOLUTION NO. 81-12
entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER
DISTRICT FIXING A WATER STANDBY ASSESSMENT FOR FISCAL YEAR 1981-82 WITHIN YORBA LINDA
COUNTY WATER DISTRICT IMPROVEMENT DISTRICT NO. 2 AND ELECTING TO HAVE SUCH STANDBY
ASSESSMENT COLLECTED ON THE FISCAL YEAR 1981-82 TAX ROLL BY THE COUNTY OF ORANGE.
President Knauft asked if there was any discussion on the Resolution. Director
Korn did not feel that the $30.00 per acre was right and asked to have it figured
to the nearest portion of an acre. Discussion. Roll call vote: Ayes: Directors
Lindow. Clodt, Cromwell and Knauft Noes: Director Korn, Absent: none, Abstain: none.
Passed and adopted this 6th day of August 1981.
The Policy Personnel and Organization Committee reported on their meeting July 27.
The memo on continuation of health insurance for retired employees was discussed.
Board as a whole felt it was very interesting and asked the committee to pursue it
further and check with the insurance carrier and return with more information.
General manager Shook presented a memo on the Position Classification System
asking that the ranges be adjusted and will now cover 12 ranges instead of 11.
Discussion. The P.P. and 0. Committee recommended a percentage increase of 3.56%.
Discussion, moved by Director Korn seconded by Director Cromwell to adopt RES-
OLUTION NO. 81-13 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA
LINDA COUNTY WATER DISTRICT AMENDING THE POSITION CLASSIFICATION SYSTEM SCHEDULE
FOR COMPENSATION. Attachments "A" showing the classifications and wage ranges
increased by 3.56%. Roll call vote: Ayes: Directors Lindow, Clodt, Korn, Cromwell
and Knauft. Noes: none. Absent: none. Abstain: none. Passed and adopted this
6th day of August 1981.
The committee also reported on the State Disability Insurance program. Two
persons from SDI had met with the committee and explained the benefits. This
is a voluntary program and the employee pays .6% up to $14,900 salary per year to
participate. Committee recommended that it be incorporated with the District
Personnel Policy on sick leave if the employees wish to participate. Board asked
to have it presented to employees and explore it further.
The Water Conservation Committee presented a list of things discussed at their
first meeting on August 3. Director Korn said IRWD had a person who would be of
help to them and recommended they contact Joyce Wagner Givit.
Moved by Director Korn seconded by Director Cromwell to reconstitute the Land
and Building Committee, motion carried unanimously.
Art Korn reported on the July 29 meeting of the planning commission.
1664
August 6, 1981 (continued)
Howard Lindow reported on the August 3 meeting of the City Council. Council
decreed that all flags should fly at half mast for one week in honor of W.H.
Barton's death, also the park on Casa Loma will be known as the W.H. Barton
Park.
President Knauft reported on the augmentation hearing that he and Betty
Emblidge had attended on Wednesday. The District was alloted $395,000 from
the augmentation funds, this was $5,000 less than asked for by the District.
Art Kidman said that he had received a letter from Wiggins regarding the ISDOC
letter received regarding his bill for research and for appearing before the
Board of Supervisors. Decision that our representative would take the matter
back to ISDOC.
Art Korn asked what was being done about the fire hydrants, he felt they are not
being adequately serviced and Director Korn asked Mr. Royere to look into the
matter and if need be to hire college age persons to step up the program. Pete
Royere said he would look into the matter and report back.
Now that the Standby Assessment for I.D.# 2 has been set the Budget for I.D.#
2 can be adopted. Moved by Director Lindow seconded by Director Knauft to
adopt RESOLUTION NO 81-14 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA COUNTY WATER DISTRICT RE: COUNTY OF ORANGE SPECIAL DISTRICT BUDGET
/FY 1981-82 (ID#2 Fund 082.04 & 082.54) setting the tax rate at .201100 a.v.
Roll call vote: Ayes: Lindow, Clodt, Korn, Cromwell and Knauft. Noes: none.
Absent: none. Abstain: none. Passed and adopted this 6th day of August 1981.
Art Kidman passed out the Bond Calendar.
Mr. Kidman also said the hearing before the Senate on AB 1071 would be on
August 12 and he would be attending the hearing for the District and would
present a report.
President Knauft left the meeting at 11:45 a.m.
Vice President Lindow assumed the Chairman's place.
Moved by Director Cromwell seconded by Director Korn that the Board go into a closed
session regarding personnel matters, motion carried.
Vice President Lindow adjourned the meeting at 12:20 noon.
?ean'OE. Mathews, Secretary