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HomeMy WebLinkAbout1981-12-17 - Board of Directors Meeting Minutes1684 December 17, 1981 The adjourned regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:35 a.m. in the offices of the District on Plumosa Drive. Directors present, M. Roy Knauft, Howard Lindow, Fred Clodt, Arthur Korn and Whit Cromwell. Also present Ralph Shook general manager, Betty Emblidge auditor, Jean Mathews secretary, Art Kidman attorney and Chuck Hobbs. Moved by Director Korn seconded by Director Cromwell to approve as submitted the minutes for November 24, 1981, motion carried. Request to remove item "C" service number 10-222 from the consent calendar for discussion. Discussion regarding Resolution # 100, ten years has expired so standard frontage fee would be applicable. Moved by Director Lindow seconded by Director Knauft to approve the out of state motion and the consent calendar as follows: S 29-16 W.E. Kirst 5984 Short St.0.544 acres sewer costs $4161.97, Job 81-52 sewer and water Gagnier on Grandview .502 acres water $1940.29 and sewer $144.10, item "c" as discussed S 10-222 Arco Petroleum Products Rose and Yorba Linda Blvd., .755 ac. sewer only $1900.00 and Job 81-39E1 Tract 11451 revised application, the figure on the 12" A.C. water mains is now $104,500 , motion carried unanimously. Chuck Hobbs congratulated the newly elected board members. He then presented a letter for the Board's review which he felt should be distributed to prospective buyers in the east area Improvement District No. 1. He said that Bill Robertson had checked the new white papers that were available and all were different and not very clear and because of the variation and the fact that the information was not clear Mr. Hobbs felt it was in the district's best interest to distribute this letter to the developers who in turn would give it to prospective home buyers. Dis- cussion. Moved by Director Cromwell seconded by Director Lindow to direct staff to proceed with the draft as presented, distribute to sales organizations of the subdividers also for resale property, to moniter the effectiveness of this procedure and report back to the Board. Motion carried unanimously. The second item that Mr. Hobbs brought to the Board was the formation of a citizen advisory committee to be m de up of both the east and west sides of Yorba Linda, suggesting the Directors bring in a list of about 15 people and that inter- viewing should be done during the month of January. Discussion and a poll of the Directors indicated all five felt it was a very good idea and should be discussed further. The third item Mr. Hobbs had was the preparation of a brochure for distribution to new home owners and suggested that Bob Rausch would be a good and experienced person to prepare such a brochure. Chuck Hobbs was asked to give the Board a budget figure on the cost of such a brochure. Dick Armstrong from the ad hoc committee on the east side came into the meeting. Art Kidman reported on his meeting with Tom Clark the attorney representing the east side but he really did not have any report from the meeting of the Develop- ers with Tom Clark. Mr. Armstrong said they had all paid their taxes under protest and were waiting for a proposal from the developers. Discussion regarding the legislation, costs of preparing etc. Art Kidman felt that the water district should draft the legislation, that it was a very tight schedule if it were to get through in January. Discussion also regarding the double taxation in Improvement District December 17, 1981 (continued) 1685 No. 1 and this will have to be rectified by legislation and could be included in the standby legislation. President Knauft declared a ten minute recess at 9:55 a.m. Meeting reconvened at 10:15 a.m. with all directors present. Bill Robertson explained the overlap problems with regard to taxation in some detail, but stated that he had only an oral report at this time and would be putting it all in a written report later. Auditor Emblidge's financial report for October and the investment report for November were presented. Moved by Director Lindow seconded by Director Clodt to receive and file both reports. Motion carried. Moved by Director Lindow seconded by Director Cromwell to receive and file the annual report from the Auditor Conrad and Associates, motion carried unanimously. Mike Payne and Art Kidman reported on several jobs dating back to '65, '66,'67 regard- ing the blanket easement-and right of way with the County. These jobs were on Marda, Orchard Drive and Yorba Linda Blvd., settlement has been agreed upon and documents or formal agreements will be drawn, $3200 is our share of the costs in- volved. Staff and Attorney 's recommendation is to approve above in concept. Moved by Director Cromwell seconded by Director Lindow to approve the above recommend- ation in concept, motion carried unanimously. General manager Shook explained the State Disability Insurance and the meeting 1 with the employees and the subsequent vote. 2/3 were in favor. Moved by Director Cromwell seconded by Director Knauft to adopt RESOLUTION NO. 81-22 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT AUTH- ORIZING FILING APPLICATION FOR STATE DISABILITY INSURANCE TO START JANUARY 1, 1982. Approved by the following called vote: Ayes, Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes none. Absent none. Abstain none.Passed this 17th day of December'81. Mr. Shook also explained that a change in the Personnal Manual would be necessary for the employees to make the best use of the disability and sick time combination. Moved by Director Cromwell seconded by Director Knauft to adopt RESOLUTION NO. 81-23 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT AMENDING SECTION 9.4.2 OF THE YORBA LINDA COUNTY WATER DISTRICT PERSONNEL MANUEL. Approved and adopted by the following called vote: Ayes, Directors Lindow, Clodt, Korn, Cromwell and Knauft. Noes, none. Absent, none. Abstain none. Passed and adopted this 17th day of December, 1981. The bids for a vehicle were reviewed and the memorandum was discussed. Moved by Director Cromwell seconded by Director Korn to approve the low bid of Don Steves Chevrolet in the amount of $8683.88 and to dispose of Unit # 61 for $800.00. Motion carried unanimously. The Issue Memorandum of the bids for a Back-hoe was discussed, moved by Director Lindow seconded by Director Korn to approve the bid on the John Deere back-hoe in the amount not to exceed $26,000.00, motion carried unanimously. Moved by Director Lindow seconded by Director Knauft to approve for payment the audited bills and refunds in the amount of $501,050.85 on checks # 253 through 376 1686 December 17, 1981 (continued) and check # 276 and an additional approval of check # 278 in the amount of $6,641.07, motion carried unanimously. Finance committee meeting on December 2 reported that the expense incurred from the East end problems will have to be paid by the entire District and not from bond funds, will end up as general legal expenses. Director Korn reported on the planning commission meeting 11/25/81. Director Lindow reported on the December 7 meeting of the city council Director Clodt reported on the December 16 meeting of the planning commission. Moved by Director Lindow seconded by Director Clodt carried unanimously to go into a closed session for attorney client discussions at 11:15 a.m. Moved by Director Lindow seconded by Director Korn to come out of the closed session, at 11:30 a.m., motion carried unanimously. Moved by Director Lindow seconded by Director Korn to instruct attorney to initiate the preparation of legislation for Improvement District # 1, motion carried un- animously. President Knauft left the meeting at 11:40 a.m., Vice President Lindow presided for the remainder of the meeting. Mr. Korn and Mr. Shook reported on the OCWD meeting of November 24th. Mr. Cromwell and Mr. Shook attended the MWDOC meeting of November 25th. The meeting of the OCWD of December 7 and 16 were reported on by Art Korn and Ralph Shook. The three incumbents Directors Cromwell, Lindow and Korn were sworn in by the Secretary of the District for their new term as Directors. The Board reported on the C.R.W.U.A. meeting in Las Vegas on December 13, 14 and 15. Sewer committee meeting set for December 21 at 7:00 p.m. Moved by Director Korn seconded by Director Clodt to adjourn to 12/31/81 at 8:30 a.m. ?ean'eE~~'Mathews, Secretary