HomeMy WebLinkAbout2020-07-14 - Board of Directors Meeting Minutes 2020-091
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, July 14, 2020, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
Andrew J. Hall, Vice President John DeCriscio, Operations Manager
Brooke Jones Gina Knight, Human Resources and Risk Mgr
J. Wayne Miller, PhD Delia Lugo, Finance Manager
Al Nederhood Pasquale Talarico, Director of Public Affairs
Rosanne Weston, Engineering Manager
Annie Alexander, Sr Exec Asst/Board Secretary
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. ADDITIONS/DELETIONS TO THE AGENDA
General Manager Barbre requested that the staff recommendation for Item No.
8.4. be revised to include authorizing the General Manager to execute an
agreement with the County of Orange for the collection of special taxes, fees,
charges, and assessments. The County has requested execution of a new
agreement as the former General Manager retired. The Board agreed.
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6. INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Official Liaison Reports
General Manager Barbre reported on the status of CSDA's Board of
Directors Election.
Yorba Linda Mayor Pro Tem Gene Hernandez commented on Governor
Gavin Newsom's emergency order to close indoor operations for some
business sectors due to a recent spike in cases of COVID-19. He also
commented on the County's candidate filing period for the upcoming
election.
6.2. Federal and State Legislative Update
Director of Public Affairs Talarico briefly commented on the impact of
Governor Newsom's emergency order and the recent publication of the
District's monthly e-newsletter.
7. PUBLIC COMMENTS
None.
8. CONSENT CALENDAR
Staff responded to questions from Director Miller regarding bids for Item No. 8.7.
and encroachment on District property associated with Item No. 8.8.
Director Nederhood made a motion, seconded by Director Hall, to approve the
Consent Calendar. Motion carried 5-0-0-0 on a roll call vote.
8.1. Minutes of the Board of Directors Special and Regular Meetings Held
June 23, 2020
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special Meeting Held June 30, 2020
Recommendation: That the Board of Directors approve the minutes as
presented.
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8.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$884,580.85.
8.4. Collection of Sewer Maintenance Charges on Tax Roil
Recommendation: That the Board of Directors: (1) adopt Resolution No.
2020-XX electing to have certain sewer maintenance charges collected on
the Fiscal Year 2021 tax roll and superseding Resolution No. 2019-25;
and (2) authorize the General Manager to execute an agreement with the
County of Orange for the collection of special taxes, fees, charges, and
assessments.
8.5. Amending Board of Directors Policies and Procedures Manual
Recommendation: That the Board of Directors adopt Resolution No.
2020-XX amending Section 7.1.(F) of the Board of Directors' Policies and
Procedures Manual regarding the provision of faithful performance bonds.
8.6. New Operational Area Agreement with the County of Orange
Recommendation: That the Board of Directors approve the new
Operational Area Agreement with the County of Orange.
8.7. Purchase of 500kW Generator for Elk Mountain Pump Station
Recommendation: That the Board of Directors authorize the General
Manager to purchase a Generac Industrial Power Generator Natural Gas
500kW w/ Transfer Switch from The Pape Group Inc. in the amount of
$263,822.06.
8.8. Declaration of Restrictive Covenants with Dale and Jane Quarto
Recommendation: That the Board of Directors authorize the President
and General Manager to execute the Declaration of Restrictive Covenants
with property owners Dale and Jane Quarto of 4022 Elsie Drive, Yorba
Linda.
9. DISCUSSION ITEMS
9.1. Status of Operations Activities
Staff reviewed the status of groundwater production for FY20, fire
hardening projects, water line and valve replacements, and hydrant
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training developed for City of Placentia Fire Department,
9.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff reviewed the status of design and construction of the PFAS removal
water treatment plants. Tetra Tech has recommended the District
consider consolidating treatment at the District campus rather than having
plants at multiple locations. Tetra Tech is developing a revised
construction schedule that should be complete in the next few weeks.
9.3. Coronavirus Mitigation Efforts
This topic was covered during the General Manager's report.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
A list of meetings and events attended was included in the agenda packet.
10.2. General Manager's Report
General Manager Barbre asked each of the managers to report on
activities within their respective departments. Mr. Barbre then reported on
the status of late bill payments and soft collections. He also requested
feedback from the Board regarding modification of the District's design
standards for business cards, PowerPoint templates, etc. Additionally, Mr.
Barbre reported on MWDOC's Board of Directors Division 1 vacancy and
other local government agencies' mitigation efforts for reducing exposure
to Coronavirus.
10.3. General Counsel's Report
General Counsel Gagen briefly commented on potential cost recovery
litigation associated with PFAS and a recent court ruling related to the
California Voting Rights Act.
10.4. Future Agenda Items and Staff Tasks
None.
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11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Hawkins/Nederhood)
• Next meeting is scheduled Thursday, July 23, 2020 at 4:00 p.m.
(This meeting was subsequently cancelled.)
11.2. Joint Agency Committee with City of Yorba Linda
(Hawkins/Jones)
■ Next meeting is scheduled Monday, July 27, 2020 at 4:00 p.m.
11.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Next meeting is yet to be scheduled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from July 15 —August 31, 2020
The Board made no changes to the activity calendar.
13. ADJOURNMENT
13.1. The meeting was adjourned at 7:31 p.m.
Annie Alexander
Board Secretary
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