HomeMy WebLinkAbout2020-08-25 - Board of Directors Meeting Minutes (B) 2020-099
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, August 25, 2020, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:32 p.m.
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
Andrew J. Hall, Vice President Doug Davert, Assistant General Manager
Brooke Jones John DeCriscio, Operations Manager
J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Mgr
Al Nederhood Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Sr Exec Asst/Board Secretary
Kaden Young, Sr Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Pres. Hawkins welcomed Director Elect Trudi DesRoches.
5. ADDITIONS/DELETIONS TO THE AGENDA
Board Secretary Alexander requested a correction to the minutes of the Board of
Directors meeting held July 14, 2020 (Item No. 8.1. on the Consent Calendar).
She noted that Mr. Davert had not yet started in his official capacity as Assistant
General Manager at the time.
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6. INTRODUCTIONS AND PRESENTATIONS,
6.1. Elected Official Liaison Reports
Yorba Linda Mayor Pro Tem Gene Hernandez congratulated Director
Miller and Director Elect Trudi DesRoches and commented on the status
of reopening local businesses.
6.2. Federal and State Legislative Update
Assistant General Manager Davert reported on the status of pending
legislation including AB 2560 and SB 414.
7. PUBLIC COMMENTS
None.
8. CONSENT CALENDAR,
Director Nederhood made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 5-0-0-0 on a roll call vote.
8.1. Minutes of the Board of Directors Regular Meeting Held July 14, 2020
Recommendation: That the Board of Directors approve the minutes as
corrected.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$7,717,136.49.
8.3. Cash and Investment Report for Period Ending June 30, 2020
Recommendation: That the Board of Directors receive and file the Cash
and Investment Report for Period Ending June 30, 2020.
8.4. Unaudited Financial Statements for Fourth Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for Fourth Quarter of Fiscal Year 2020.
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8.5. Appropriations Limit for Fiscal Year 2021
Recommendation. That the Board of Directors approve Resolution No.
2020-XX adopting the Appropriations Limit for Fiscal Year 2021.
8.6. Ratifying Budgeted Positions and Amending Exhibit A of the Personnel
Manual for Unrepresented Employees
Recommendation: That the Board of Directors: (1) adopt Resolution No.
2020-XX ratifying previous salary adjustments for certain classifications
during Fiscal Year 2020 and ratifying amendments to budgeted positions
for Fiscal Year 2021; and (2) adopt Resolution No. 2020-XX amending
Exhibit A of the Personnel Manual for Unrepresented Employees for Fiscal
Years 2018-2023.
8.7. Authorize Director Attendance at Conferences, Seminars, and Special
Events
Recommendation: That the Board of Directors approve Director
attendance at a meeting to be arranged by ACWA's Agricultural
Committee in Fresno CA in September 2020.
8.8. Terms and Conditions for Sewer Service with Gregory Bender, 17061 EI
Cajon Avenue and 4451 Palomino Lane, Yorba Linda
Recommendation: That the Board of Directors approve the Terms and
Conditions for Sewer Service with Gregory Bender, 17061 EI Cajon
Avenue and 4451 Palomino Lane, Yorba Linda, Job No. 2020-43S.
9. ACTION CALENDAR
9.1. Proposal for Water and Wastewater Rate Study
Staff reviewed the scope of services and responded to questions from the
Board regarding pass-through expenses, collection of capital improvement
project expenses on the county property tax roll, and updates to the
District's rate model.
Director Miller made a motion, seconded by Director Hall, to authorize the
General Manager to execute a Professional Services Agreement with
Raftelis Consultants, Inc. to develop a 5-Year Water and Wastewater Rate
Study for a not-to-exceed cost of$80,000. Motion carried 5-0-0-0 on a roll
call vote.
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10. DISCUSSION ITEMS
10.1. Status of Engineering Activities
Staff reviewed results of the District's most recent AWWA water audit and
status of updating the wastewater master plan. Staff also reported on
various construction projects and responded to questions from the Board
regarding the District's Asset Management Plan. Staff indicated that a
revised Capital Improvement Plan prioritizing the equipping of Well No. 22
may be available for presentation to the Board at the next regular meeting.
10.2. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff briefed the Board on the status of design and construction of the
PFAS removal water treatment plant. Staff is analyzing the cost for
performing construction at night in addition to during the day to accelerate
completion. Expense information and feedback from OCWD will be
provided to the Board when available.
10.3. Coronavirus Mitigation Efforts
This topic was covered during the General Manager's report.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. Directors' Reports
A list of meetings and events attended was included in the agenda packet.
11.2. General Manager's Report
General Manager Barbre asked each of the managers to report on
activities within their respective departments. Mr. Barbre briefly
commented on the status of late bill payments and soft collections and
indicated his full report would be e-mailed to the Board.
11.3. General Counsel's Report
None.
11.4. Future Agenda Items and Staff Tasks
Vice President Hall suggested the Board consider deferring its annual
assessment process given the current level of activity.
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12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
(Hawkins/Nederhood)
■ Next meeting is scheduled Monday, November 23, 2020 at 4:00
p.m.
12.2. Joint Agency Committee with City of Yorba Linda
(Hawkins/Jones)
• Minutes of the meeting held Monday, July 27, 2020 at 4:00 p.m. will
be provided when available.
• Next meeting is scheduled Monday, October 26, 2020 at 4:00 p.m.
12.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
■ Next meeting is yet to be scheduled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 26 — September 30, 2020
The Board made no changes to the activity calendar.
14. ADJOURNMENT
14.1. The meeting was adjourned at 7:36 p.m.
Annie Alexander
Board Secretary
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