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HomeMy WebLinkAbout1980-12-18 - Board of Directors Meeting MinutesDecember 18, 1980 1614 The adjourned meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:40 a.m. in the offices of the District on Plumosa Drive. Directors Knauft, Lindow, Korn, Clodt and Cromwell present. Also present Ralph Shook general manager, Jean Mathews secretary, Betty Emblidge auditor, Bill Robertson project manager, Pete Royere assistant general manager, DuWayne Lidke of James Montgomery, Art Kidman of Rutan and Tucker and Mike Payne engineering manager. Moved by Director Lindow seconded by Director Clodt carried to approve as mailed the minutes for November 26, 1980. Director Cromwell reported on the city council meeting on December 1, 1980. Director Knauft reported on the city council meeting December 15, 1980. Attorney Kidman and Director Cromwell reported the hearing on special district property tax allocation at the Supervisors board meeting on the 9th of December had been deferred until Tuesday December 23rd. Mr. Kidman asked for an executive session attorney client privilege regarding the matter. Attorney Kidman reported on the December 10th meeting regarding the E1 Toro litigation. He felt that the March 31 completion time on the Diemer Intertie should be adhered to even though the telemetry would not be completed. Irvine Ranch Water District still has decision on what they will use or do regarding the 58 cfs. The sewer assessment District 79-1, 34 bonds were printed and only 33 were needed because one property owner paid their assessment with the 30 day period. A res- olution must be adopted cancelling Bond No. 26. Moved by Director Cromwell second- ed by Director Lindow to adopt RESOLUTION NO. 80-35 entitled:RESOLUTION CANCELLING BOND NO. 26 AND AMENDING RESOLUTION NO. 80-34 RELATING TO THE ISSUANCE OF IMPROVE- MENT BONDS. Roll call vote: Ayes, Lindow, Clodt, Korn, Cromwell and Knauft. Noes, none. Absent none. Abstain none. Passed and adopted this 18th day of December 1980. The financial report for November was accepted and filed. Bill Robertson explained that the engineering committee report on the time extension for Artukovich was for the information of the other Board members and that still another meeting would be required before a decision could be made. The extra in- spection is the difference in cost, the rainy weather last year when inspection was needed but little actual work accomplished. Decision another meeting of engineering committee before the proposal is taken back to Artukovich. The Developer is pushing hard to have the temporary pipeline extension to the Bryant Ranch started right away. The staff would like to have Board approval to start Rain for Rent putting in the temporary line, all easements and right of way have been obtained. Moved by Director Lindow seconded by Director Korn ratifying staff action of allowing Rain for Rent to begin work on the temporary pipe line as indicated above however staff to be aware of the board's concern on the timing of this work. Motion carried unanimously. Bill Robertson's memo on the addendum to geology task order 1185 with Converse Ward Dixon. Discussion regarding the additional time and money needed for a more in depth study of the site and of two in particular. Moved by Director Cromwell seconded by 1615 December 18, 1980 (continued) Director Lindow approving staff's recommendation to issue a Task Order Addendum to ConverseWardDavisDixon to proceed with further Zone 4 reservoir studies in the Bryant Ranch at a cost not to exceed $6,000.00. Motion carried unanimously. Ralph Shook's memo on the 1980 audit report and management letter discussed. Request for a higher dollar amount authorization on purchase orders, minute order in October 1960 set the limit at $2500.00, request to raise that limit to $25,000.00. Moved by Director Cromwell seconded by Director Lindow, to raise the limit on each purchase order to $25,000.00. Discussion , line item budget possibility discussed, consensus of the Board to refer matter back to finance comm- ittee for further study. Motion withdrawn by Director Cromwell and Director Lindow. Moved by Director Lindow seconded by Director Cromwell to establish a limit of $100.00 for any single item from the petty cash fund motion carried unanimously. Moved by Director Cromwell seconded by Director Lindow to receive and file the audit report. Motion carried unanimously. Moved by Director Cromwell seconded by Director Lindow to refer back to finance committee the r~ t of the recommendations for further study, motion carried un- animously. Mr. Shook's memo regarding the replacement of two of the submersible engines at Plant No. 2 and the attached memo from P.D. Royere discussed. Moved by Director Korn seconded by Director Knauft to authorize the conversion of two of the sub- mersible engines at Plant No. 2 to above ground new engines at a cost not to exceed #23,000.00 and authorization to issue the P.O. for that work. Motion carried unanimously. Mike Payne gave a short report on the fire hydrant committee meeting showing on the map by red and silver pins where the new installations are. Operations and Personnel committee no report. Policy committee felt that the water conservation kits was not a wise use of public funds and that we should let our elected officials know how we felt concerning this. A request from Southern California Water for a peaking interconnection to make the installation of permanent facilities unnecessary is now being considered by staff. President Knauft asked for a ten minute break. President Knauft called the meeting back to order at 10:50 a.m. with all directors present. Moved by Director Lindow seconded by Director Clodt to reaffirm the authorization to sign the License Agreement with Lusk Development, motion carried unanimously. Mr. Clodt and Mr. Lindow reported on the ACWA Conference and Mr. Lindow on the Joint Powers Insurance Authority meeting. Possibly a 20% reduction next year things have gone so well this first year. 1616 December 18, 1980 (continued) Moved by Director Korn seconded by Director Clodt to approve all new business on the consent calendar as follows:(removing items # 6 and # 7 for further discussion) Job S 9-635 Richard Blais 18851 Hideaway Drive 0.464 acres sewer only $571.80, Job S 9-638 Sidney Hill 18862 Hideaway 0.464 acres sewer only $571.80, Job S 9-642 Jerry Hight 18872 Hideaway 0.464 ac. sewer only $571.80, Job S 14-1705 Wings Resta- urant 4726 Main Street 0.210 acres sewer only $225.00, AP 349-141-64 Larry Hutchings 5741 Lynbrook 0.33 ac. sewer only $25.00(locke Ranch). Motion carried unanimously. Mike Payne explained that Job 80-59 for Gary Penny was on a lot large enough to divide at some later date however a very narrow easement to take a main into the back portion. Discussion, moved by Director Cromwell seconded by Director Korn to install the meters on the street and not install a main, cost to be $965.00, motion carried unanimously. Job no. 80-56 Beam Development 4.1 acres on Imperial, 58 units with a special sewer agreement with the City of Brea. Discussion, moved by Director:Ko-rn seconded by Director Clodt to approve the special agreement subject to counsel's approval. Motion carried unanimously. Water job for 80-56 Beam Development, moved by Director Lindow seconded by Director Clodt to approve as per staff recommendations, motion carried unanimously. Moved by Director Lindow seconded by Director Cromwell to approve for payment the audited bills and refunds in the amount of $339,867.47 on checks 11221 through 11323. Motion carried unanimously. Moved by Director Korn seconded by Director Lindow to go into executive session for matters of client attorney privilege. Moved by Director Knauft seconded by Director Lindow to come out of executive session and to authorize Attorney Kidman to initJ-ate~litigation against the County Board of Supervisors pending the outcome of the December 23 Supervisors meeting. Motion carried unanimously. Moved by Director Lindow seconded by Director Knauft to adjourn at 11:55 a.m. to 8:30 a.m. December 31, 1980. Motion carried unanimously. Jean E. Mathews. Secretary