HomeMy WebLinkAbout2020-09-30 - Board of Directors Meeting Minutes 2020-109
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Wednesday, September 30, 2020, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
Director Nederhood provided an invocation.
3. PLEDGE OF ALLEGIANCE
Director Nederhood led the pledge.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
Andrew J. Hall, Vice President Doug Davert, Assistant General Manager
Brooke Jones John DeCriscio, Operations Manager
J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Mgr
Al Nederhood Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Alison Martin, Public Affairs Manager
Annie Alexander, Sr Exec Asst/Board Secretary
Kaden Young, Sr Management Analyst
Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Minutes of the YLWD Board of Directors Special Meeting Held September 30, 2020 at 4:00 p.m.
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5. PUBLIC COMMENTS
Mark Monin, President for EI Toro Water District (ETWD), spoke regarding his
candidacy for the position of president in Independent Special Districts of Orange
County's (ISDOC) upcoming election of officers.
Director Nederhood spoke in favor of supporting ETWD President Monin's
candidacy for ISDOC president.
6. ACTION CALENDAR
6.1. Task Order for Design of Timber Ridge Booster Station Rehabilitation
Project
Staff reviewed the original scope of the project and proposed modification
to include construction of a new booster pump station adjacent to the
existing station. Staff also reviewed the updated budget for the project.
Discussion regarding various aspects of the project followed.
Director Miller made a motion, seconded by Director Nederhood, to
approve a task order for design of the Timber Ridge Booster Pump Station
Rehabilitation Project to Tetra Tech under the Professional Services
Agreement for on-call professional engineering services awarded on
January 14, 2020. Motion carried 5-0-0-0 on a roll call vote.
6.2. 2020 Water and Wastewater Rate Study
Sanjay Gaur, Vice President of Raftelis and Project Manager, reviewed
the study objectives, project scope and schedule, legal requirements,
financial policies including reserves, and next steps. Discussion touched
on the proposed contingency reserve to cover increased expenses should
the District have to transition to 100% import water supply and
progressively funding this reserve over time.
Vice President Hall disconnected from the meeting at 5:30 p.m.
Discussion also touched on parameters to be included in the rate model,
qualified pass-through expenses, potential collection of capital
improvement project expenses on the county's property tax roll, and
proposed development of a drought rate structure based stages in the
District's Urban Water Management Plan.
Minutes of the YLWD Board of Directors Special Meeting Held September 30,2020 at 4:00 p.m. 2
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Director Nederhood made a motion, seconded by Director Miller, to
authorize the Finance Manager to issue a Notice to Proceed with Raftelis
Consultants, Inc. to initiate the 5-Year Water and Wastewater Rate Study.
Motion carried 4-0-0-1 on a roll call vote with Director Hall being absent.
7. CLOSED SESSION
The Board entered Closed Session at 6:17 p.m.
7.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APNs 352-181-12
Agency Negotiators: Brett R. Barbre, General Manager
Negotiating Parties: That and Qui Dang
Under Negotiation: Price and Terms of Payment
The Board returned to open session at 6:26 p.m.
General Counsel Gagen announced that the Board took no reportable action
during Closed Session.
8. ADJOURNMENT
8.1. The meeting was adjourned at 6:26 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Special Meeting Held September 30,2020 at 4:00 p.m. 3