HomeMy WebLinkAbout2021-02-09 - Board of Directors Meeting Agenda PacketAGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, February 9, 2021, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1.TELECONFERENCE INFORMATION
In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this
meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of
California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to
items on this agenda or other matters within the District's jurisdiction will be facilitated on the teleconference or can
be submitted in writing via e-mail to the Board Secretary (bodsecretary@ylwd.com) at least two (2) hours prior to the
start of the meeting. If you choose to submit comments via e-mail, please identify the agenda item you wish to
address. Your comments will be shared with the Board prior to the meeting. For questions regarding participation
please call 714-701-3020.
Computer/Mobile Device: https://zoom.us/j/96564167265/
Telephone: 669-900-6833 or 346-248-7799
Meeting ID: 965 6416 7265
2.CALL TO ORDER
3.PLEDGE OF ALLEGIANCE
4.ROLL CALL
Phil Hawkins, President
J. Wayne Miller, PhD, Vice President
Trudi DesRoches, Director
Brooke Jones, Director
Tom Lindsey, Director
5.ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous
vote if only three Directors are present, that there is a need to take immediate action which came to the
District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
6.INTRODUCTIONS AND PRESENTATIONS
6.1.Elected Official Liaison Reports
6.2.Federal and State Legislative Update
7.PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed on
the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
8.CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion. There
will be no discussion of these items unless a member of the Board, staff, or public requests separate
consideration.
Page 1 of 148
8.1.Minutes of the Board of Directors Special Meeting Held January 5, 2021
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2.Minutes of the Board of Directors Special and Regular Meetings Held January
12, 2021
Recommendation: That the Board of Directors approve the minutes as
presented.
8.3.Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $7,363,876.91.
8.4.Budget to Actual Reports for the Month Ending December 31, 2020
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for the Month Ending December 31, 2020.
8.5.Cash and Investment Report for Period Ending December 31, 2020
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for Period Ending December 31, 2020.
8.6.Directors' and General Manager Fees and Expenses Report for Second Quarter
of Fiscal Year 2021
Recommendation: That the Board of Directors receive and file the Directors'
and General Manager Fees and Expenses Report for Second Quarter of FY21.
8.7.Award of Professional Services Agreement for Proposition 218 Outreach
Communications
Recommendation: That the Board of Directors authorize the General Manager
to enter into a professional services agreement with Communications Lab for
Proproposition 218 outreach communications for a 6-month term beginning
February 15, 2020, not to exceed a total cost of $30,000.
8.8.Award of Construction Contract for Fiscal Year 2021 Sewer CIPP Rehabilitation
Project
Recommendation: That the Board of Directors award the Construction Contract
for the Fiscal Year 2021 Sewer CIPP Rehabilitation Project to Sancon
Technologies, Inc. for $245,570.05, Job No. J2020-51S.
8.9.Declaration of Restrictive Covenants with Brian and Robyn H. Wolfson
Recommendation: That the Board of Directors authorize the President and
General Manager to execute the Declaration of Restrictive Covenants with Brian
and Robyn Wolfson of 4408 Rose Drive, Yorba Linda.
9.ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board or Committee discussions
are needed prior to formal action.
9.1.Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
Recommendation: That the Board of Directors approve the proposed
committee, agency, and intergovernmental meeting assignments for the 2021
calendar year.
Page 2 of 148
9.2.2020 Water and Wastewater Rate Study
Recommendation: That the Board of Directors receive and file the 2020 Water
and Wastewater Rate Study.
10.REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1.Director's Reports
10.2.General Manager's Report
10.3.General Counsel's Report
10.4.Future Agenda Items and Staff Tasks
11.COMMITTEE REPORTS
11.1.Interagency Committee with MWDOC and OCWD
- Next meeting yet to be scheduled.
11.2.Joint Agency Committee with City of Yorba Linda
- Next meeting yet to be scheduled.
11.3.Joint Agency Committee with City of Placentia
- Next meeting yet to be scheduled.
12.BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1.Meetings from February 10 - April 30, 2021
13.ADJOURNMENT
13.1.A Board workshop meeting is scheduled Tuesday, February 23, 2021 at 8:30
a.m. The next Regular Board meeting will be held Tuesday, March 9, 2021.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at
6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Prior to the Governor’s ‘Stay-at-Home’ Executive Orders regarding COVID-19, non-exempt materials related to
open session agenda items that were distributed to a majority of the Board of Directors or Committee Members
less than seventy-two (72) hours prior to the meeting were made available for public inspection in the lobby of the
District’s Administrative building during regular business hours and posted on the District’s website shortly
thereafter (GC 54957.5). As the District’s lobby has been closed to the public in accordance with the Governor’s
Executive Orders and to help mitigate the spread of COVID-19, staff will make these materials available on the
District’s website (https://ylwd.com/) as soon as possible following receipt.
Accommodations for the Disabled
Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24
hours in advance. (GC 54954.2(a))
Page 3 of 148
ITEM NO. 6.2.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Alison Martin, Public Affairs Manager
SUBJECT:Federal and State Legislative Update
ATTACHMENTS:
1.Legislative Update
Page 4 of 148
Independent, Reliable and Trusted
Service for More Than 100 Years
Legislative Update, February 9, 2021 | 1
MEMORANDUM
To: Board of Directors
From: Alison Martin, Public Affairs Manager
Subject: Legislative Update
Date: February 9, 2021
The state and federal legislatures reconvened for new sessions in January, COVID-19
related bills expected to be major focuses this year. Even though it is early in the
session, some bills are worth following.
Federal
H.R. 535 (J. Garamendi, D-CA3) / S. 91 (K. Sinema, D-AZ)
To amend the Social Security Act to include special districts in the coronavirus
relief fund, to direct the Secretary to include special d istricts as an eligible issuer
under the Municipal Liquidity Facility, and for other purposes.
This is the reintroduction of the Special Districts Provide Essential Services Act. It would
require states to distribute 5 percent of future Coronavirus Relief Fund allocations to
special districts.
CSDA is recommending a support position.
State
AB 377 (R. Rivas, D-AD30)
Water quality: impaired waters.
A bill was introduced this week relating to NPDES permitting. The bill is sponsored by
Coastkeeper and makes significant changes to NPDES permitting procedures, creates a
new enforcement program, and requires all surface water in California to be drinkable,
fishable, and swimmable by 2050. The intent is to address chronic contamination of
impaired receiving waters.
CASA recommends taking an oppose position. There are many circumstances when it
takes longer than the timeframes provided in the bill to determine what needs to be done
and then to implement the projects. CASA is requesting agency staff to join a working
group dedicated to this bill. Since requesting the position on February 8, seven water
districts have expressed an oppose position .
AB 361 (R. Rivas, D-AD30)
Open meetings: local agencies: teleconferences.
CSDA is sponsoring this bill, which will allow public agencies to meet remotely, as they
do now under the Governor’s Executi ve Orders related to COVID-19.
YLWD staff has concerns about this bill’s possibility to limit public participation at
meetings.
Page 5 of 148
Independent, Reliable and Trusted
Service for More Than 100 Years
Legislative Update, February 9, 2021 | 2
SB 222 & SB 223 (B. Dodd, D-SD3)
Water affordability assistance program. & Discontinuation of residential water
service.
Senator Dodd has authored several water shut-off and water rate assistance bills in
recent years. As an Assemblymember, Dodd authored AB 401 in 2015 and has
introduced sister legislation this year to create a Low-Income Rate Assistance Program,
SB 222. SB 223 follows up SB 998 (Dodd, 2018), which created a one -size-fits-all
statewide water service shutoff law, which ACWA opposed at the Legislature. SB 223
raises many of the same concerns that ACWA members raised in 2018 and raises new
issues regarding the proposed forgiveness of arrearages.
ACWA is taking a watch position on both bills in hopes that Dodd will work toward
amending the legislation.
SB 45 (A. Portantino, D-SD25)
Wildfire Prevention, Safe Drinking Water, Drought Preparation, and Flood
Protection Bond Act of 2022
This bond, if approved by the voters, would authorize the sale of $5.51 billion in general
obligation bonds. The proposal would appear on the November 2022 ballot.
ACWA recommends support if amended. In 2020, ACWA advocated extensively for a
Climate Resilience Bond that would have made significant investments in water
infrastructure. With each successive legislative session, the need for additional funding
for public water projects continues to grow. ACWA should continue this advocacy in
2021 and work to get a Climate Resilience Bond placed on the November 2022 ballot.
For this reason, ACWA staff recommend adopting a “Support if Amended” position on
SB 45. The amendments that ACWA submits on SB 45 should be largely based on the
funding categories and levels as approved by the State Legislative Committee in 2020
with more technical amendments being revisited by the ACWA Bond Workgroup.
Page 6 of 148
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary
SUBJECT:Minutes of the Board of Directors Special Meeting Held January 5,
2021
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.2021-01-05 - Minutes - BOD Special
Page 7 of 148
Minutes of the YLWD Board of Directors Special Meeting Held January 5, 2021 at 6:30 p.m. 1
2021-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, January 5, 2021, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:40 p.m.
3. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
4. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
J. Wayne Miller, PhD, Vice President Doug Davert, Assistant General Manager
Trudi DesRoches Annie Alexander, Sr Exec Asst/Board Secretary
Brooke Jones
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
5. PUBLIC COMMENTS
None.
6. DISCUSSION ITEMS
6.1.Review Candidate Applications for Board Vacancy
President Hawkins invited the candidates to briefly introduce themselves
and share their reasons for wanting to serve on the Board.
Page 8 of 148
Minutes of the YLWD Board of Directors Special Meeting Held January 5, 2021 at 6:30 p.m. 2
2021-XXX
The applicants spoke in the following order:
Gus Bruner
Kim-Anh T. Le
Thomas H. Lindsey
Cristy L. Parker
Michael A. Payne
Sean Phayakapong
Janet Steiner
Kenneth K. Tam
David M. Rosenberger was unable to join the meeting due to a schedule
conflict.
Each Director shared their top five candidates and the results were tallied.
Following deliberation, the Board determined to interview the following six
candidates at the regular meeting scheduled Tuesday, January 12, 2021
starting at 6:30 p.m.
Kim-Anh T. Le
Thomas H. Lindsey
Cristy L. Parker
Michael A. Payne
Sean Phayakapong
Kenneth K. Tam
7. ADJOURNMENT
7.1.The meeting was adjourned at 7:32 p.m.
Annie Alexander
Board Secretary
Page 9 of 148
ITEM NO. 8.2.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary
SUBJECT:Minutes of the Board of Directors Special and Regular Meetings
Held January 12, 2021
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.2021-01-12 - Minutes - BOD Special
2.2021-01-12 - Minutes - BOD
Page 10 of 148
Minutes of the YLWD Board of Directors Special Meeting Held January 12, 2021 at 6:15 p.m. 1
2021-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, January 12, 2021, 6:15 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant
to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California
on March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:18 p.m.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
J. Wayne Miller, PhD, Vice President Doug Davert, Assistant General Manager
Trudi DesRoches Annie Alexander, Sr Exec Asst/Board Secretary
Brooke Jones Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION
The Board entered Closed Session at 6:20 p.m.
5.1.Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case: Orange County Water District, et al. v 3M Company, et al.
(Orange County Superior Court – Case No. 30-2020-01172419-CU-PL-
CXC)
Page 11 of 148
Minutes of the YLWD Board of Directors Special Meeting Held January 12, 2021 at 6:15 p.m. 2
2021-XXX
The Board returned to Open Session at 6:36 p.m.
General Counsel Gagen announced that the Board took no reportable action
related to Item No. 5.1.
6. ADJOURNMENT
6.1.The meeting was adjourned at 6:37 p.m.
Annie Alexander
Board Secretary
Page 12 of 148
Minutes of the YLWD Board of Directors Regular Meeting Held January 12, 2021 at 6:30 p.m. 1
2021-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 12, 2021, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. TELECONFERENCE INFORMATION
As noted on the agenda, this meeting was facilitated via teleconference pursuant to
Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on
March 17, 2020.
2. CALL TO ORDER
The meeting was called to order at 6:37 p.m.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Brett R. Barbre, General Manager
J. Wayne Miller, PhD, Vice President Doug Davert, Assistant General Manager
Trudi DesRoches John DeCriscio, Operations Manager
Brooke Jones Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Sr Exec Asst/Board Secretary
Alison Martin, Public Affairs Manager
Veronica Ortega, Executive Assistant
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
5. ADDITIONS/DELETIONS TO THE AGENDA
None.
6. PUBLIC COMMENTS
None.
Page 13 of 148
Minutes of the YLWD Board of Directors Regular Meeting Held January 12, 2021 at 6:30 p.m. 2
2021-XXX
7. ACTION CALENDAR
7.1.Candidate Interviews for Board Vacancy
The Board conducted interviews beginning with the following candidates:
Cristy L. Parker
Michael A. Payne
Kenneth K. Tam
Sean Phayakapong
President Hawkins called a brief recess at 7:58 p.m. and reconvened the
meeting at 8:02 p.m.
The Board then continued their interviews with the following candidates:
Kim-Ahn T. Le
Thomas H. Lindsey
The Board discussed the candidate’s qualifications after which each Director
shared their top two preferred candidates. Following deliberation, the Board
narrowed down the pool of candidates to two finalists, Mr. Payne and Mr.
Lindsey, based on the Directors’ collective rankings. Board discussion
continued and the remaining candidates were invited to provide closing
remarks. Additional deliberation followed.
Director DesRoches made a motion for the Board to take a vote on the two
remaining candidates. Directors Hawkins, Miller, and DesRoches voted in
favor of Mr. Lindsey and Director Jones voted in favor of Mr. Payne.
7.2.Appointment to the Board of Directors
Director DesRoches made a motion, seconded by Director Jones, to select
Mr. Thomas H. Lindsey to fill the vacancy on the Board of Directors and adopt
Resolution No. 2021-XX appointing him to the office of Director of the Yorba
Linda Water District. Motion carried 4-0-0-0 on a roll call vote.
The Board thanked all the candidates for their participation in the interview
process and their willingness to serve the District’s constituents.
President Hawkins called a brief recess at 9:49 p.m. and reconvened the
meeting at 9:55 p.m.
Page 14 of 148
Minutes of the YLWD Board of Directors Regular Meeting Held January 12, 2021 at 6:30 p.m. 3
2021-XXX
President Hawkins suggested that due to the length of the meeting, the Board
consider the Consent Calendar and defer the remaining items to the next
meeting.
Mr. Lindsey was then sworn into office after which he thanked the Board for
their unanimous vote in his favor.
8. INTRODUCTIONS AND PRESENTATIONS
8.1.Elected Official Liaison Reports
None.
8.2.Federal and State Legislative Update
None.
9. CONSENT CALENDAR
President Hawkins opened the floor to public comment on the Consent Calendar for
which there was none.
Director Jones made a motion, seconded by Director DesRoches, to approve the
Consent Calendar. Motion carried 4-0-1-0 on a roll call vote with Director Lindsey
abstaining.
9.1.Minutes of the Board of Directors Special and Regular Meetings Held
December 8, 2020
Recommendation: That the Board of Directors approve the minutes as
presented.
9.2.Endorsement of Director Brooke Jones’ Candidacy for 3rd Vice President on
the Independent Special Districts of Orange County (ISDOC) Executive
Committee
Recommendation: That the Board of Directors adopt Resolution No. 2021-XX
endorsing the candidacy of Director Brooke Jones to the position of 3rd Vice
President on ISDOC’s Executive Committee.
9.3.Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,835,163.20.
Page 15 of 148
Minutes of the YLWD Board of Directors Regular Meeting Held January 12, 2021 at 6:30 p.m. 4
2021-XXX
9.4.Budget to Actual Reports for Month Ending November 30, 2020
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for Month Ending November 30, 2020.
9.5.Cash and Investment Report for Period Ending November 30, 2020
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for Period Ending November 30, 2020.
9.6.Award and Construction Contract for FY21-22 Manhole and Valve Box
Adjustment Project
Recommendation: That the Board of Directors award the Construction
Contract for the FY21-22 Manhole and Valve Box Adjustment Project to All
American Asphalt for $69,524.78, Job Nos. 2020-59, 2020-59S.
9.7.Design and Construction Support Services for the Hidden Hills Booster Pump
Station
Recommendation: That the Board of Directors authorize staff to issue a
change order in the amount of $17,480 for the Hidden Hills Booster Pump
Station design and construction support services.
10. DISCUSSION ITEMS
10.1.Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff made a brief announcement regarding the virtual 3D tour of the PFAS
Water Treatment Plant.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1.Director’s Reports
A list of meetings and events attended was included in the agenda packet.
11.2.General Manager’s Report
General Manager Barbre noted that he would email his report to the Board.
11.3.General Counsel’s Report
None.
Page 16 of 148
Minutes of the YLWD Board of Directors Regular Meeting Held January 12, 2021 at 6:30 p.m. 5
2021-XXX
11.4.Future Agenda Items and Staff Tasks
Staff will contact the Board to schedule a workshop meeting in early February
to discuss the water and sewer rate study.
12. COMMITTEE REPORTS
12.1.Interagency Committee with MWDOC and OCWD
Next meeting yet to be scheduled.
12.2.Joint Agency Committee with City of Yorba Linda
Next meeting yet to be scheduled.
12.3.Joint Agency Committee with City of Placentia
Next meeting yet to be scheduled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1.Meetings from January 13 – March 31, 2021
14. ADJOURNMENT
14.1.The meeting was adjourned at 10:02 p.m.
Annie Alexander
Board Secretary
Page 17 of 148
ITEM NO. 8.3.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Keri Hollon, Accounting Assistant I
SUBJECT:Payments of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of
$7,363,876.91.
BACKGROUND:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
The items on this disbursement list include: a wire of $215,079.79 to MWDOC for November
2020 water purchases; a wire of $94,289.68 to So. California Edison for December 2020
electricity charges at multiple locations; a wire of $33,630.16 to So. California Gas Co. for
December 2020 gas charges at various locations; a wire of $2,400.00 to CalCard US Bank for
bank fees; a wire of $568.00 to Switch for the remote data hosting co-location; a check of
$133,392.31 to ACWA/JPIA for February 2021 medical and dental premiums; a check of
$42,887.85 to CalCard US Bank for December 2020 credit card transactions; a check of
$59,347.00 to California State Water Resources Control Board for the annual permit fee.
Additionally: a wire of $4,674,907.88 to Orange County Water District for the replenish
assessment for July through December 2020; a wire of $521,476.17 to Orange County Water
District for the 2019-2020 annexation charge; a wire of $3,785.55 to Bank of America for
January 2021 interest accrual payment; a check of $69,499.59 to Aqua-Metric Sales for J19-
52 meter replacement program; a check of $309,805.01 to Big Ben Inc. for J20-62 repairs on
Aviemore Dr. and Deveron Cove; a check of $76,770.44 to Anaheim Public Utilities for
December 2020 electrical charges at various locations; a check of $61,637.00 to Psomas $
Associates for J20-16S & J20-20 professional services.
The balance of $377,620.32 are routine invoices.
The Accounts Payable check registers total $6,677,096.75, Payroll No. 26 total is
$373,007.13, and Payroll No. 1 is $313,773.03; where disbursements for this agenda report
Page 18 of 148
total is $7,363,876.91. A summary of the disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
1.CapSheet 02-09-21
2.BOD Credit Card 01-26-21
3.Credit Card 01-26-21
4.Check Register 01-26-21
5.Check Register 02-09-21
Page 19 of 148
Summary of Disbursements
February 9, 2021
CHECK NUMBERS:
01/26/21 Computer Checks 77399 - 77479 $ 448,684.35
02/09/21 Computer Checks 77480 - 77559 $ 682,275.17
$ 1,130,959.52
WIRES:
W011221A Southern Calif Edison Co. $ 94,289.68
W011221B CalCard US Bank $ 2,400.00
W011421
W011521
W011921
W012821
W012821A
W012821B
Switch LTD
MWDOC
Southern Calif Gas Co.
Orange County Water District
Orange County Water District
Bank of America
$
$
$
$
$
$
568.00
215,079.79
33,630.16
4,674,907.88
521,476.17
3,785.55
$ 5,546,137.23
TOTAL OF CHECKS & WIRES $ 6,677,096.75
PAYROLL NO. 26:
Direct Deposits $ 232,508.04
Payroll Taxes $ 71,091.67
EFT – CalPERS $ 44,673.63
Third Party Checks 7486--7494 $ 24,733.79
$ 373,007.13
PAYROLL NO. 1:
Direct Deposits $ 193,790.41
Payroll Taxes $ 54,559.28
EFT – CalPERS $ 45,540.81
Third Party Checks 7495--7499 $ 19,882.53
$ 313,773.03
TOTAL OF PAYROLLS $ 686,780.16
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 7,363,876.91
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF FEBRUARY 9, 2021
==================================================================.
Page 20 of 148
BOD Vendor Name Document Amount Description
BROOKE JONES UCI Marketplace 10.00 ICU CEE PFAS WEBINAR REGISTRATION -JONES, B
BROOKE JONES Eventbrite 20.00 SUSTAIN SOCIAL ENERGY VIRTUAL CONFERENCE - JONES, B
PHIL HAWKINS UCI Marketplace 10.00 ICU CEE PFAS WEBINAR REGISTRATION -HAWKINS, P
40.00
26-Jan-21
Cal Card Credit Card
Board of Directors
Page 21 of 148
Vendor Name Amount Description
Answer One Communications 1,013.45 AFTER HOURS PHONE SERVICE
Verizon Wireless 3,112.65 VERIZON 9/21-10/20
Ferguson Enterprise Inc 269.22 STATIONARY ENGINE PARTS
Costco 32.16 FOOD FOR STAFF WORKING OT
Ferguson Enterprise Inc 142.91 STATIONARY ENGINE PARTS
ExxonMobil 22.97 DRINKS FOR STAFF WORKING OT
Amazon Capital Services 187.38 J20-15 OFFICE SUPPLIES
Amazon Capital Services 137.48 J20-15 OFFICE SUPPLIES
Amazon Capital Services 208.60 J20-15 OFFICE SUPPLIES
Time Warner Cable 657.03 INTERNET & DISTRICT TV SERVICES
Ferguson Enterprise Inc 257.79 STATIONARY ENGINE PARTS
Mc Fadden-Dale Hardware 48.16 MECHANIC SHOP SUPPLIES
Office Depot Credit Plan 149.54 OFFICE SUPPLIES
Harbor Freight Tools 36.59 TOOLS FOR UNIT# 174 & 229
Michaels Arts & Crafts, Brea #2111 60.30 OFFICE SUPPLIES-PICTURE FRAMES
Michaels Arts & Crafts, Brea #2111 45.16 OFFICE SUPPLIES-PICTURE FRAMES
UCI Marketplace 10.00 ICU CEE PFAS WEBINAR REGISTRATION -JONES, B
UCI Marketplace 10.00 ICU CEE PFAS WEBINAR REGISTRATION -HAWKINS, P
North American Recycling and Crushing, LLC 180.00 DISPOSAL-OLD ROAD MATERIAL
North American Recycling and Crushing, LLC 180.00 DISPOSAL-OLD ROAD MATERIAL
Sunstate Equipment Co 68.96 PROPANE FOR FORKLIFT
Eventbrite 20.00 SUSTAIN SOCIAL ENERGY VIRTUAL CONFERENCE - JONES, B
NCH Software 51.85 VIDEO EDITING SOFTWARE RENEWAL
NCH Software 93.29 VIDEO & SOUND EDITING SOFTWARE
Westside Building Material 471.82 CLEANING/PAINTING SUPPLIES
REVCO PRECISION 80.00 MECHANIC SHOP SUPPLIES
Calif Special Districts Assn 100.00 CSDA GOVERNANCE WEBINAR REGISTRATION - BARBRE
Home Depot 105.06 TOOLS FOR HYDRANT CREW
ZOOM 69.98 VIRTUAL MEETING SUBSCRIPTION
BLICK ART MATERIAL 100.42 OFFICE SUPPLIES
Costco 314.35 J20-15 OFFICE SUPPLIES
Amazon Capital Services 32.61 J20-15 OFFICE SUPPLIES
Adobe 52.99 SOFTWARE LICENSE
Chick-fil-A 34.37 MEALS FOR OT WORKERS (3)
Cal Municipal Treasurers Assn 95.00 ANNUAL MEMERSHIP RENEWAL
Ferguson Enterprise Inc 41.40 RESTROOM REPAIR PARTS
Ferguson Enterprise Inc 63.32 RESTROOM REPAIR PARTS
Home Depot 28.63 FACILITIES-BUILDING REPAIR PARTS
Amazon Capital Services 123.93 J20-15 OFFICE SUPPLIES
Sunrise Medical Group 2,047.38 J20-15 COVID TESTING EXPENSE
Sunrise Medical Group 2,119.56 J20-15 COVID TESTING EXPENSE
Republic Services #676 681.87 DISPOSAL SERVICE
ONLINE Information Services, Inc.506.00 ONLINE UTILITY EXCHANGE & COLLECTION
ONLINE Information Services, Inc.61.01 ONLINE UTILITY EXCHANGE & COLLECTION
Answer One Communications 1,013.45 AFTER HOURS PHONE SERVICE
JL Racing 821.63 J20-15 COVID RESPONSE EXPENSE
North American Recycling and Crushing, LLC 180.00 DISPOSAL-OLD ROAD MATERIAL
Amazon Capital Services 41.30 J20-15 OFFICE SUPPLIES
CalCard US Bank (45.16) RETURN-OFFICE SUPPLIES
Amazon Capital Services 27.18 EMPLOYEE SERVICE RECOGNITION
26-Jan-21
Cal Card Credit Card
U S Bank
Page 22 of 148
CalCard US Bank (59.70) REFUND-RETURNED OPERATIONS MATERIALS
Time Warner Cable 212.18 INTERNET & DISTRICT TV SERVICES
Target 59.66 OFFICE SUPPLIES
BACKGROUNDS ONLINE 136.50 NEW HIRE BACKGROUND CHECK
CalCard US Bank (75.00) REFUND-CSDA GOVERNANCE WEBINAR-BARBRE, B
Liebert Cassidy Whitmore 149.00 J20-15 COVID-19 PREVENTION PROGRAM
Liebert Cassidy Whitmore 75.00 LIEBERT CASSIDY WHITMORE WEBINAR - 3 ATTENDED
ARMA International 215.00 AMRA AND OC CHAPTER MEMBERSHIP FEE
Amazon Capital Services 772.05 OFFICE COMPUTER SUPPLIES
Ferguson Enterprise Inc 99.33 RESTROOM REPAIR PARTS
Amazon Capital Services 28.26 EMPLOYEE SERVICE RECOGNITION
Lands End 1,643.03 UNIFORM EXPENSE
Verizon Wireless 3,009.13 VERIZON 10/21-11/20
UNITIS CONTRACTOR SUPPLIES 269.27 J20-15 OFFICE SUPPLIES
Time Warner Cable 218.47 INTERNET & DISTRICT TV SERVICES
Amazon Capital Services 289.91 EMPLOYEE SERVICE RECOGNITION
Time Warner Cable 2,029.74 INTERNET & DISTRICT TV SERVICES
Sunrise Medical Group 13,550.00 J20-15 COVID TESTING EXPENSE
CROWN CLEANERS 45.00 LINEN CLEANING FOR EMERGENCY QUARTERS
KB Design 19.93 UNIFORM EXPENSE
B & C Burgers 68.66 RETIREMENT LUNCH (6)
Happigeon 1,999.00 J20-15 SANITIZATION SPRAYER
CAR STEREO CONNECTIONS 350.00 SERVICE WORK ON UNIT# 201
Government Finance Officers 460.00 CERTIFICATE OF ACHEIVEMENT REVIEW FEE
BLUEBEAM SOFTWARE INC.349.00 BLUEBEAM SOFTWARE RENEWAL
CAR STEREO CONNECTIONS 100.00 LIGHT BAR INSTALL ON UNIT# 231
UTILITY PRO 219.96 SAFETY JACKETS
Elementor 49.00 WEBSITE BUILDER
Brown And Caldwell 200.00 JOB AD - CONSTRUCTION INSPECTOR ON BC WATER
Fairway Ford Sales, Inc.241.88 REPAIR FOR UNIT #195
42,887.85
Page 23 of 148
Check No.Date Vendor Name Amount Description
77399 01/26/2021 UNICORN RENTAL PROP MGMT 376.25 CUSTOMER REFUND
77400 01/26/2021 DEBRA GRIFFIN 14.42 CUSTOMER REFUND
77401 01/26/2021 DARRELL BETKER 178.07 CUSTOMER REFUND
77402 01/26/2021 MELANIE LI 199.90 CUSTOMER REFUND
77403 01/26/2021 WING YIN WINNIE KU 55.21 CUSTOMER REFUND
77404 01/26/2021 JENNIFER CHAI 35.28 CUSTOMER REFUND
77405 01/26/2021 KEUN YOO 169.52 CUSTOMER REFUND
77406 01/26/2021 DIANE CARNEKIE 161.21 CUSTOMER REFUND
77407 01/26/2021 KATHRYN ROSSETTI 225.00 CUSTOMER REFUND
77408 01/26/2021 Jerry Emery 162.72 CUSTOMER REFUND
77409 01/26/2021 MARIO DAMOS 157.60 CUSTOMER REFUND
77410 01/26/2021 PATTY ANGELOPOULOS 97.10 CUSTOMER REFUND
77411 01/26/2021 HUA WU 531.03 CUSTOMER REFUND
77412 01/26/2021 MENGJIE WU 177.61 CUSTOMER REFUND
77413 01/26/2021 PINNACLE INTL PROPERTY SERVICES 679.97 CUSTOMER REFUND
77414 01/26/2021 COMPASS PROPERTY MANAGEMENT 374.67 CUSTOMER REFUND
77415 01/26/2021 VAHNSING SAKOUNSANONG 171.96 CUSTOMER REFUND
77416 01/26/2021 ACWA/JPIA 133,392.31 MEDICAL & DENTAL PREMIUM - FEBRUARY 2021
77417 01/26/2021 Allied Electronics & Automation 1,631.63 SCADA PARTS
77418 01/26/2021 Amazon.com 170.64 OFFICE SUPPLIES
77419 01/26/2021 Annie Alexander 2,391.81 BENEFIT EXPENSE REIMBURSEMENT
77420 01/26/2021 Aramark 493.59 UNIFORM SERVICE
77421 01/26/2021 AT & T - Calnet3 1,459.79 ATT CALNET
77422 01/26/2021 Barbara Fox 4,936.84 REFUND OF SEWER DEVELOPER DEPOSIT-PROJECT CANCELLED
77423 01/26/2021 Bee Busters, Inc 150.00 COLONY ABATEMENT
77424 01/26/2021 BrightView Tree Care Services Inc. 1,975.00 LANDSCAPE SERVICE
77425 01/26/2021 CalCard US Bank 42,887.85 CREDIT CARD TRANSACTIONS - DECEMBER 2020
77426 01/26/2021 CB Technical 6,007.50 GIS & CMMS IT WORK -DECEMBER 2020
77427 01/26/2021 CDW Government, Inc 70.98 IT SUPPLIES
77428 01/26/2021 City Of Placentia 2,828.30 SEWER COLLECTIONS - DECEMBER 2020
77429 01/26/2021 Clinical Lab. Of San Bern. 2,420.00 WATER QUALITY LAB WORK
77430 01/26/2021 Coastline Equipment 1,149.30 REPAIR OF BACKHOE #145
77431 01/26/2021 Culligan of Santa Ana 2,782.27 EQUIPMENT PE SOFTENER
77432 01/26/2021 Discount Tire Centers (Andonian Enterprises Inc.) 2,202.49 TIRES FOR UNIT# 205, 211, 213 & DISPOSAL CHARGE
77433 01/26/2021 Enthalpy Analytical, Inc. 852.00 WATER QUALITY TESTING
77434 01/26/2021 Factory Motor Parts 888.16 SUPPLIES FOR WATER VEHICLES AND STATIONARY ENGINE
77435 01/26/2021 FedEx Office 11.64 SHIPPING EXPENSE
77436 01/26/2021 Fuller Truck Accessories 4,807.02 PARTS FOR UNIT# 224 & 217
77437 01/26/2021 Georgina Knight 185.00 J20-15 BUSINESS EXPENSE
77438 01/26/2021 Grainger 1,822.24 SCADA AND PRODUCTION SUPPLIES
77439 01/26/2021 Harold D. Hulbert 2,121.09 BENEFIT EXPENSE REIMBURSEMENT
77440 01/26/2021 Hashtag Pinpoint 9,334.00 PA VIDEO PRODUCTION & SOCIAL MEDIA
77441 01/26/2021 Infosend Inc. 7,851.85 BILLING & POSTAGE CUSTOMER BILL
77442 01/26/2021 Irma Munguia 91.86 BENEFIT EXPENSE REIMBURSEMENT
77443 01/26/2021 Jackson's Auto Supply - Napa 140.00 MECHANIC SHOP SUPPLIES
77444 01/26/2021 Joseph Giese 7,500.00 WEBSITE MAINTENANCE, SECURITY & UPDATES
77445 01/26/2021 Kidman Gagen Law 18,233.50 LEGAL SERVICES - DECEMBER 2020
77446 01/26/2021 Kimball Midwest 475.93 MECHANIC SHOP SUPPLIES
77447 01/26/2021 LPR-Laser Printer Repair Co 461.12 SERVICE CALL- HP PRINTER
77448 01/26/2021 Managed Health Network 168.75 EAP - JANUARY 2021
77449 01/26/2021 Mario S. Banuelos 750.00 WELDING REPAIRS - VARIOUS LOCATIONS
77450 01/26/2021 Mc Fadden-Dale Hardware 54.63 TOOLS & EQUIPMENT
77451 01/26/2021 Mc Master-Carr Supply Co. 268.46 PRODUCTION EQUIPMENT
77452 01/26/2021 Measurement Control Systems, Inc 111.16 PRESSURE GAUGES FOR WAREHOUSE
77453 01/26/2021 Minuteman Press 240.53 EXCESS WATER USE DOOR HANGERS
77454 01/26/2021 NatPay Online Business Solutions 26.35 DOCULIVERY - DECEMBER 2020
77455 01/26/2021 Nicholas A. Hollon 2,612.14 BENEFIT EXPENSE REIMBURSEMENT
77456 01/26/2021 Nickey Kard Lock Inc 8,738.86 FUEL 12/1/20-12/31/20
77457 01/26/2021 Office Solutions 125.87 OFFICE SUPPLIES
77458 01/26/2021 Orvac Electronics 22.56 PRODUCTION MATERIALS
77459 01/26/2021 Praxair Distribution 247.94 WELDING SUPPLIES
77460 01/26/2021 Psomas & Associates 27,796.50 J20-16S PROFESSIONAL SERVICES 10/23-11/19 WASTEWATER MASTER PLAN
For Checks Dated: 1/13/2021 thru 1/26/2021
Yorba Linda Water District
Check Register
Page 24 of 148
77461 01/26/2021 Raftelis Financial Consultants, Inc. 12,285.00 J20-45/S PROFESSIONAL SERVICES DECEMBER 2020 - RATE STUDY
77462 01/26/2021 Resource Computer Solutions 11,643.50 IT CONSULTING 12/15/20-1/14/21
77463 01/26/2021 Reza Afshar 405.00 CERTFICATION REIMBURSEMENT-PROJECT MANAGEMENT PROFESSIONAL
77464 01/26/2021 Ruben Maldonado 60.00 CERTFICATION REIMBURSEMENT - T2 RENEWAL
77465 01/26/2021 Security Solutions 1,325.00 ANNUAL ALARM MONITOR FEE 2021 & WAREHOUSE SECURITY SERVICE
77466 01/26/2021 Staples Business Advantage 23.37 OFFICE SUPPLIES
77467 01/26/2021 Sunrise Medical Group 15,590.00 J20-15 COVID TESTING EXPENSE
77468 01/26/2021 CA State Water Resources Control Board (SWRCB)59,347.00 ANNUAL PERMIT FEE
77469 01/26/2021 Tetra Tech, Inc. 2,922.50 J18-27 PROFESSIONAL SERVICE- HIDDEN HILLS
77470 01/26/2021 T-Mobile 0.40 T-MOBILE 11/21-12/20
77471 01/26/2021 USF Fabrication Inc. 42.19 HATCH SPRINGS
77472 01/26/2021 United Water Works, Inc. 706.89 OPERATIONS WORK MATERIAL
77473 01/26/2021 Zep Manufacturing 568.63 OFFICE SUPPLIES
77474 01/26/2021 Konica Minolta Business 2,110.06 COPY CHARGES-C258 & C558
77475 01/26/2021 Cummins Pacific, LLC 263.73 STATIONARY ENGINE PARTS
77476 01/26/2021 Enthalpy Analytical, Inc. 2,372.00 WATER QUALITY TESTING
77477 01/26/2021 Murcal, Inc 2,705.57 STATIONARY ENGINE PARTS
77479 01/26/2021 ACWA/JPIA 29,656.53 WORKERS COMPENSATION 10/1/20 - 12/31/20
W011221A 01/12/2021 Southern Calif Edison Co. 94,289.68 ELECTRICITY CHARGES - DECEMBER 2020 VARIOUS LOCATIONS
W011221B 01/12/2021 CalCard US Bank 2,400.00 BANK FEES
W011421 01/14/2021 Switch Ltd 568.00 DATA HOSTING CO-LOCATION
W011521 01/15/2021 Municipal Water District 215,079.79 WATER DELIVERIES - NOVEMBER 2020
W011921 01/20/2021 Southern California Gas Co 33,630.16 GAS CHARGES - DECEMBER 2020 VARIOUS LOCATIONS
794,651.98
12/23/2020 PAYROLL - EMPLOYEE DIRECT DEPOSIT 232,508.04
12/23/2020 PAYROLL - PAYROLL TAX PAYMENT 71,091.67
12/23/2020 PAYROLL - CALPERS & TASC 44,673.63
7486 12/23/2020 Colonial Life & Accident 112.13
7487 12/23/2020 Lincoln Financial Group 4571.49
7488 12/23/2020 Nationwide Retirement Solutions 15497.78
7489 12/23/2020 California State Disbursement Unit 366.92
7490 12/23/2020 California State Disbursement Unit 384.92
7491 12/23/2020 Allstate 1384.01
7492 12/23/2020 Midland Life Insurance 200
7493 12/23/2020 Reliance Plan Insurance 66.61
7494 12/23/2020 Ameritas 2149.93
373,007.13
Payroll Checks #26
Page 25 of 148
Check No.Date Vendor Name Amount Description
77480 02/09/2021 IMMA COLE 155.59 CUSTOMER REFUND
77481 02/09/2021 AIRGAS INC 880.42 WELDING SUPPLIES
77482 02/09/2021 Allied Electronics & Automation 1,779.44 SCADA MAINTENANCE
77483 02/09/2021 Allstate Payment Processing Center 895.30 PROPERTY DAMAGE REIMBURSEMENT
77484 02/09/2021 Amazon Capital Services 197.11 SAFETY JACKET-LINDSEY, T & OFFICE SUPPLIES
77485 02/09/2021 America's Instant Signs 620.64 YLWD FLAGS
77486 02/09/2021 A Plus Awards By Dewey 17.27 OFFICE EXPENSE
77487 02/09/2021 Aqua-Metric Sales Co. 69,499.59 OPERATIONS WORK MATERIAL
77488 02/09/2021 Aramark 723.85 UNIFORM SERVICE
77489 02/09/2021 ATS Communications 1,340.00 PROFESSIONAL SERVICES - DECEMBER 2020
77490 02/09/2021 AT & T - Calnet3 2,839.84 ATT CALNET
77491 02/09/2021 BASE HILL INC. (JAN POINT) 4,112.00 JANITORIAL SERVICE
77492 02/09/2021 Big Ben Inc. 309,805.01 J20-62 REPAIR ON AVIEMORE & DEVERON COVE
77493 02/09/2021 B.L. Wallace Distributor, Inc. 3,678.85 METER LIDS
77494 02/09/2021 BrightView Tree Care Services Inc. 2,221.05 LANDSCAPE SERVICE
77495 02/09/2021 CAI Safety Systems 1,771.78 SAFETY SUPPLIES
77496 02/09/2021 CA Assn of Sanitation Agencies 4,000.00 CASA 2021 MEMBERSHIP RENEWAL - 6 MEMBERS
77497 02/09/2021 Carollo Engineers 787.50 J09-11 PROFESSIONAL SERVICES - DECMBER 2020
77498 02/09/2021 CDW Government, Inc 265.86 PRODUCTION SUPPLIES
77499 02/09/2021 City Of Anaheim - Anaheim Public Utilities 76,770.44 ELECTRICAL CHARGES DECEMBER 2020 - VARIOUS LOCATIONS
77500 02/09/2021 CivicPlus 3,780.00 CIVIC CLERK ANNUAL RENEWAL - 2021
77501 02/09/2021 Cummins Pacific, LLC 981.50 STATIONARY ENGINE PARTS
77502 02/09/2021 Dion & Sons, Inc. 6,739.65 STATIONARY ENGINE PARTS
77503 02/09/2021 Don Wolf & Associates Inc. 2,199.73 MECHANIC SHOP-TESTO PROBE/HOSE
77504 02/09/2021 Dean Criske Trucking 1,519.60 ROAD MATERIAL
77505 02/09/2021 Eisel Enterprises, Inc. 8,159.93 METER & VALVE LIDS AND BOXES
77506 02/09/2021 Elite Equipment Inc 1,026.29 OPERATIONS - TRENCH DIGGER
77507 02/09/2021 Energy Environmental Soln, Inc 2,650.00 ICE TESTING - PASO FINO
77508 02/09/2021 Enkay Engineering & Equipment Inc 900.00 DISPOSAL SERVICE
77509 02/09/2021 Factory Motor Parts 489.07 PARTS FOR UNIT# 174
77510 02/09/2021 Fastenal Company 36.15 SAFETY EQUIPMENT
77511 02/09/2021 FedEx Office 125.15 SHIPPING EXPENSE
77512 02/09/2021 Fleet Services, Inc 1,393.65 MECHANIC SHOP SUPPLIES
77513 02/09/2021 Fuller Truck Accessories 172.40 PARTS FOR UNIT# 224
77514 02/09/2021 Grainger 351.59 MECHANIC SHOP SUPPLIES
77515 02/09/2021 Graybar Electric Co 1,306.82 SCADA SUPPLIES
77516 02/09/2021 Haaker Equipment Co. 1,860.48 REPAIR FOR UNIT# 197
77517 02/09/2021 Hach Company 465.25 WATER QUALITY MATERIAL
77518 02/09/2021 Hydrex Pest Control 193.00 PEST CONTROL
77519 02/09/2021 ID WHOLESALER 495.90 BLANK ID CARDS
77520 02/09/2021 Infosend Inc. 4,275.16 BILLING & POSTAGE CUSTOMER BILL
77521 02/09/2021 Emerson 2,197.71 PRESSURE TRANSMITTER/MANIFOLD
77522 02/09/2021 Jackson's Auto Supply - Napa 980.47 MECHANIC SHOP SUPPLIES
77523 02/09/2021 Jeff Jenkins Service Technician 2,485.37 CAR WASH SYSTEM REPAIR
77524 02/09/2021 KB Design 732.70 YLWD LOGO & FLAG EMBROIDERY
77525 02/09/2021 Killingsworth Gear 857.42 PARTS FOR WELL #1
77526 02/09/2021 Liebert Cassidy Whitmore 4,876.00 ERC MEMBERSHIP & PROFESSIONAL SERVICES - NOVEMBER 2020
77527 02/09/2021 Light Bulbs Etc 167.44 FACILITIES SUPPLIES
77528 02/09/2021 Mc Fadden-Dale Hardware 241.53 TOOLS & EQUIPMENT
77529 02/09/2021 Measurement Control Systems, Inc 197.81 PRESSURE GAUGES FOR WAREHOUSE
77530 02/09/2021 MedPost Urgent Care 320.00 EMPLOYEE PHYSICALS
77531 02/09/2021 Murcal, Inc. 146.47 STATIONARY ENGINE SUPPLIES
77532 02/09/2021 Nickey Kard Lock Inc 4,748.86 FUEL 01/01/21-01/15/21
77533 02/09/2021 Norman A. Traub Associates 160.00 INVESTIGATIVE SERVICES-DECEMBER 2020
77534 02/09/2021 Occu-Med, Ltd. 368.00 PRE EMPLOYMENT PHYSICAL
77535 02/09/2021 Office Solutions 1,337.66 OFFICE SUPPLIES
77536 02/09/2021 OUR FIRST AID COMPANY 238.61 FIRST AID SUPPLIES
77537 02/09/2021 PASMA 75.00 PASMA MEMBERSHIP - KNIGHT, G
77538 02/09/2021 Psomas & Associates 61,637.00 J20-16S & J20-20 PROFESSIONAL SERVICES
For Checks Dated: 01/27/2021 thru 02/09/2021
Yorba Linda Water District
Check Register
Page 26 of 148
77539 02/09/2021 P.T.I. Sand & Gravel, Inc. 405.41 ROAD MATERIAL
77540 02/09/2021 Pumping Solutions Inc 2,432.97 CL2 PARTS
77541 02/09/2021 Resource Computer Solutions 25,057.25 IT CONSULTING 1/15/21-2/14/21
77542 02/09/2021 RKI Engineering, LLC 4,800.00 J20-05 PROFESSION SERVICES AND SCADA SUPPORT
77543 02/09/2021 Security Solutions 8,725.00 SECURITY WORK - ELK MOUNTAIN PUPM STATION
77544 02/09/2021 Shred Confidential, Inc. 85.50 MONTHLY SHRED SERVICE
77545 02/09/2021 SKC West, Inc. 1,136.00 GAS DETECTORS CALIBRATION
77546 02/09/2021 South Coast AQMD 156.86 EMISSIONS FEE - ELK MOUNTAIN
77547 02/09/2021 State Chemical Solutions 377.76 CLEANING SUPPLIES
77548 02/09/2021 Step Saver Inc 3,509.73 SALT FOR CL2 SYSTEM
77549 02/09/2021 Sunrise Medical Group 13,305.00 J20-15 COVID TESTING EXPENSE
77550 02/09/2021 Tetra Tech, Inc. 3,032.30 J20-37 PROFESSIONAL SERVICE- TIMBER RIDGE
77551 02/09/2021 Underground Service Alert 384.85 NEW TICKET CHARGES & CA STATE FEE
77552 02/09/2021 United Industries 456.73 OPERATIONS PPE - SAFETY GLASSES
77553 02/09/2021 UNUM Life Insurance Co. of America 5,109.31 LIFE,AD&D,STD<D-FEBRUARY 2021 & JANUARY 2021 ADJUSTMENT
77554 02/09/2021 USA Blue Book 669.83 PRODUCTION REPAIR PARTS
77555 02/09/2021 United Water Works, Inc. 898.71 OPERATIONS WORK MATERIAL
77556 02/09/2021 Vanessa Zamorategui 215.28 PROPERTY DAMAGE REIMBURSEMENT
77557 02/09/2021 YO Fire 6,242.25 OPERATIONS WORK MATERIAL
77558 02/09/2021 Safety-Kleen Systems Inc 445.96 HAZARDOUS MATERIAL DISPOSAL
77559 02/09/2021 Konica Minolta Business 1,577.56 COPY CHARGES C558
W012821 01/28/2021 Orange County Water District 4,674,907.88 REPLENISH ASSESSMENT JULY-DECEMBER 2020
W012821A 01/28/2021 Orange County Water District 521,476.17 OCWD ANNEXATION CHARGE 2019-2020
W012821B 01/28/2021 Bank Of America 3,785.55 INTEREST ON BOA LOC-JANUARY 2021
5,882,444.77
01/07/2021 PAYROLL - EMPLOYEE DIRECT DEPOSIT 193,790.41
01/07/2021 PAYROLL - PAYROLL TAX PAYMENT 54,559.28
01/07/2021 PAYROLL - CALPERS & TASC 45,540.81
7495 01/07/2021 Colonial Life & Accident 112.61
7496 01/07/2021 Lincoln Financial Group 4,571.49
7497 01/07/2021 Nationwide Retirement Solutions 14,446.59
7498 01/07/2021 California State Disbursement Unit 366.92
7499 01/07/2021 California State Disbursement Unit 384.92
313,773.03
Payroll Checks #1
Page 27 of 148
ITEM NO. 8.4.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Budget to Actual Reports for the Month Ending December 31, 2020
RECOMMENDATION:
That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending
December 31, 2020.
SUMMARY:
Presented are the Budget to Actual Reports for the Month Ending December 31, 2020 for the
District.
DISCUSSION:
For the month-ending December 31, 2020, staff is presenting Budget to Actual Reports for the
District as a whole, as well as the individual water and sewer funds.
Cumulative Volumetric Water Revenue, as reported through the month ending December 31,
2020, reflects an average increase of 4.90% as compared to the prior year for the same
reporting period.
Total Variable Costs results, as reported through the month ending December 31, 2020,
reflect a 5.90% increase when compared to prior year for the same reporting period. The
increase in costs is predominantly reflective of the increase in water usage, which as reported,
is 4.05% higher than historic consumption.
STRATEGIC PLAN INITIATIVES:
G2 3B – Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
1.Financial Statements and Graphs December 2020
Page 28 of 148
FY21 Annual
Budget
YTD Actuals thru
December 2020
YTD % of
Budget
Water Revenue (Residential)15,424,507$ 9,610,003$ 62.30%
Water Revenue (Commercial & Fire Det.)1,889,796 947,907 50.16%
Water Revenue (Landscape/Irrigation)3,704,520 2,664,994 71.94%
Service Charges 11,560,123 5,726,832 49.54%
Other Operating Revenue 1,812,269 361,687 19.96%
Total Operating Revenue 34,391,215 19,311,423 56.15%
Revenue (Non-Operating):
Interest 600,000 92,382 15.40%
Property Taxes 1,950,000 1,043,616 53.52%
Other Non-Operating Revenue 601,646 434,642 72.24%
Total Non-Operating Revenue 3,151,646 1,570,640 49.84%
Total Revenue 37,542,861$ 20,882,063$ 55.62%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 16,035,929$ 7,104,421$ 44.30%
Fixed Costs 1,182,773 353,546 29.89%
Power-Related Costs 1,222,191 1,129,564 92.42%
Variable Water Costs Related Expenses Total 18,440,894 8,587,531 46.57%
Salary Related Expenses 10,620,399 4,619,457 43.50%
Reduction for Capital Project Labor (463,752) (128,323) 27.67%
Salary Related Expenses Total 10,156,647 4,491,134 44.22%
Supplies & Services
Communications 205,891 78,688 38.22%
Contractual Services 466,976 246,690 52.83%
Data Processing 274,924 140,496 51.10%
Dues & Memberships 85,670 59,138 69.03%
Fees & Permits 288,635 209,088 72.44%
Board Election 84,165 - 0.00%
Insurance 287,343 133,051 46.30%
Materials 621,700 313,997 50.51%
District Activities, Emp Recognition 40,130 10,461 26.07%
Maintenance 528,780 159,298 30.13%
Non-Capital Equipment 137,980 67,073 48.61%
Office Expense 32,003 13,841 43.25%
Professional Services 988,918 337,280 34.11%
Training 48,353 13,991 28.94%
Travel & Conferences 42,570 (421) -0.99%
Uncollectible Accounts 8,330 5,061 60.76%
Utilities 163,838 133,933 81.75%
Vehicle Expenses 285,260 256,165 89.80%
Supplies & Services Sub-Total 4,591,463 2,177,830 47.43%
Total Operating Expenses 33,189,004 15,256,495 45.97%
Expenses (Non-Operating)
Other Expense 117,994 (24,087) -20.41%
Total Non-Operating Expenses 117,994 (24,087) -20.41%
Total Expenses 33,306,998$ 15,232,408$ 45.73%
Net Revenues 4,235,863 5,649,655 133.38%
Less: Debt Service (Principal & Interest)2,729,381 1,919,643 70.33%
Transfer to/(from) Reserves 1,506,482 3,730,012 247.60%
Net Total -$ (0)$
Yorba Linda Water District
Water Enterprise
FY20 ProForma - Use of Funds
December 2020
Page 29 of 148
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending December 31, 2020
Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over Dec Actual Actual (thru vs vs
FY21 FY21 FY21 FY21 YTD Budget FY20 Dec 2019)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$15,424,507 $9,126,681 $1,544,138 9,610,003$ 483,322$ 1,011,679$ $9,247,609 362,394 3.92%
Water Revenue (Commercial & Fire Det.)1,889,796 1,118,192 153,766 947,907 (170,285)124,191 951,934 (4,027)-0.42%
Water Revenue (Landscape/Irrigation)3,704,520 2,191,964 383,270 2,664,994 473,030 219,982 2,396,747 268,247 11.19%
Water Revenue (Service Charge)11,560,123 5,780,062 970,813 5,726,832 (53,230)919,349 5,439,055 287,777 5.29%
Sewer Charge Revenue 2,447,582 1,223,791 205,604 1,223,575 (216)200,397 1,201,033 22,542 1.88%
Locke Ranch Assessments 298,525 149,263 111,063 170,809 21,546 116,498 183,218 (12,409) 0.00%
Other Operating Revenue 1,852,814 432,598 41,998 396,211 (36,387)84,685 573,016 (176,805)-30.86%
Total Operating Revenue:37,177,867 20,022,551 3,410,652 20,740,331 717,780 2,676,781 19,992,612 747,719 3.74%
Revenue (Non-Operating):
Interest 705,000 277,500 7,280 118,560 (158,940)34,787 296,350 (177,790)-59.99%
Property Tax 1,950,000 1,053,000 665,154 1,043,616 (9,384) 647,202 993,808 49,808 0.00%
Other Non-Operating Revenue 620,846 365,423 79,136 444,606 79,183 79,221 406,228 38,378 9.45%
Total Non-Operating Revenue:3,275,846 1,695,923 751,570 1,606,782 (89,141)761,210 1,696,386 (89,604)-5.28%
Total Revenue 40,453,713 21,718,474 4,162,222 22,347,113 628,639 3,437,991 21,688,998 658,115 3.03%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)18,440,894 9,061,477 1,616,229 8,587,531 (473,946)1,058,481 8,109,201 478,330 5.90%
Salary Related Expenses 11,895,521 5,436,449 779,205 4,960,936 (475,513)770,151 4,797,924 163,012 3.40%
Supplies & Services 5,789,694 2,550,865 519,597 2,439,118 (111,748)463,293 2,521,252 (82,135) -3.26%
Total Operating Expenses 36,126,109 17,048,791 2,915,031 15,987,585 (1,061,207)2,291,925 15,428,377 559,208 3.62%
Expenses (Non-Operating):
Interest on Long Term Debt 1,236,960 618,480 106,763 654,548 36,068 107,685 653,941 607 0.09%
Other Expense 150,853 20,735 5,309 (18,433) (39,168)634 163,479 (181,912) -111.28%
Total Non-Operating Expenses:1,387,813 639,215 112,072 636,115 (3,100) 108,319 817,420 (181,305) -22.18%
Total Expenses 37,513,922 17,688,006 3,027,103 16,623,700 (1,064,307)2,400,244 16,245,796 377,903 2.33%
Net Position Before Capital Contributions 2,939,792 4,030,468 1,135,119 5,723,413 1,692,945 1,037,747 5,443,201 280,211 5.15%
Special Item - - - - -
Capital Contributions (Non-Cash - - 87,950 87,950 5,894 149,382 (61,432)
Transaction GASB 34 Compliant)- - -
Net Position Before Depreciation 2,939,792 4,030,468 1,135,119 5,811,363 1,780,895 1,043,641 5,592,583 218,779 3.91%
Depreciation & Amortization 7,775,155 3,887,578 657,164 3,931,164 43,586 648,988 3,882,607 48,557 1.25%
Total Net Position ($4,835,363)$142,890 477,955 1,880,199 $1,737,309 $394,653 $1,709,976 $170,222 9.95%
(680,752) (340,376) (15,240)(143,203) 197,173 (21,023) (117,413)(25,790) 21.97%
(With December 31, 2019 for comparison purposes)
Page 30 of 148
Annual YTD Dec YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs
FY21 FY21 FY21 FY21 YTD Budget FY20 Dec 2019) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)15,424,507$ $9,126,681 1,544,138$ 9,610,003$ 483,322$ 1,011,679$ 9,247,609$ 362,394$ 3.92%
Water Revenue (Commercial & Fire Det.)1,889,796 1,118,192 153,766 947,907 (170,285) 124,191 951,934 (4,027) -0.42%
Water Revenue (Landscape/Irrigation)3,704,520 2,191,964 383,270 2,664,994 473,030 219,982 2,396,747 268,247 11.19%
Water Revenue (Service Charge)11,560,123 5,780,062 970,813 5,726,832 (53,230) 919,349 5,439,055 287,777 5.29%
Other Operating Revenue 1,812,269 412,325 40,798 361,687 (50,638) 71,667 513,872 (152,185) -29.62%
Total Operating Revenue:34,391,215 18,629,224 3,092,785 19,311,423 682,199 2,346,868 18,549,217 762,206 4.11%
Revenue (Non-Operating):
Interest 600,000 225,000 4,979 92,382 (132,618) 29,075 251,995 (159,613) -63.34%
Property Tax 1,950,000 1,053,000 665,154 1,043,616 (9,384) 647,202 993,808 49,808 0.00%
Other Non-Operating Revenue 601,646 355,823 76,716 434,642 78,819 78,138 382,458 52,184 13.64%
Total Non-Operating Revenue:3,151,646 1,633,823 746,849 1,570,640 (63,184) 754,415 1,628,261 (57,622) -3.54%
Total Revenue 37,542,861 20,263,047 3,839,634 20,882,063 619,015 3,101,283 20,177,478 704,585 3.49%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)18,440,894 9,061,477 1,616,229 8,587,531 (473,946) 1,058,481 8,109,201 478,330 5.90%
Salary Related Expenses 10,156,647 4,873,220 703,310 4,491,134 (382,086) 698,854 4,341,970 149,164 3.44%
Supplies & Services:
Communications 205,891 84,946 13,435 78,688 (6,258) 5,426 109,495 (30,807) -28.14%
Contractual Services 466,976 238,488 61,069 246,690 8,202 31,643 193,925 52,765 27.21%
Data Processing 274,924 137,462 53,709 140,496 3,034 44,184 154,254 (13,758) -8.92%
Dues & Memberships 85,670 55,335 2,801 59,138 3,803 11,075 68,351 (9,213) -13.48%
Fees & Permits 288,635 199,318 86,340 209,088 9,771 79,041 168,485 40,603 24.10%
Board Election 84,165 - - - - - - - 0.00%
Insurance 287,343 143,672 20,213 133,051 (10,621) 22,752 140,253 (7,202) -5.14%
Materials 621,700 310,850 60,469 313,997 3,147 68,885 471,008 (157,011) -33.34%
District Activities, Emp Recognition 40,130 20,065 2,805 10,461 (9,604) 6,909 18,106 (7,645) -42.22%
Maintenance 528,780 199,390 40,517 159,298 (40,092) 53,228 263,730 (104,432) -39.60%
Non-Capital Equipment 137,980 68,990 12,320 67,073 (1,917) 16,925 88,840 (21,767) -24.50%
Office Expense 32,003 16,002 3,390 13,841 (2,161) 2,960 22,681 (8,840) -38.98%
Professional Services 988,918 348,959 55,855 337,280 (11,679) 50,890 328,875 8,405 2.56%
Training 48,353 24,176 1,867 13,991 (10,185) 3,444 11,138 2,853 25.62%
Travel & Conferences 42,570 21,285 178 (421) (21,706) 10,560 35,127 (35,548) -101.20%
Uncollectible Accounts 8,330 4,165 1,563 5,061 896 (64) 3,223 1,839 57.05%
Utilities 163,838 111,919 19,443 133,933 22,015 20,844 111,802 22,132 19.80%
Vehicle Equipment 285,260 202,630 15,839 256,165 53,535 16,533 182,780 73,384 40.15%
Supplies & Services Sub-Total 4,591,463 2,187,649 451,813 2,177,830 (9,819) 445,236 2,372,073 (194,243) -8.19%
Total Operating Expenses 33,189,004 16,122,346 2,771,352 15,256,495 (865,851) 2,202,571 14,823,244 433,251 2.92%
Expenses (Non-Operating):
Interest on Long Term Debt 1,236,960 618,480 106,763 654,548 36,069 107,685 653,941 607 0.09%
Other Expense 117,994 14,164 5,309 (24,087) (38,251) 634 139,214 (163,301) -117.30%
Total Non-Operating Expenses:1,354,953 632,644 112,072 630,461 (2,183) 108,319 793,155 (162,694) -20.51%
Total Expenses 34,543,957 16,754,990 2,883,424 15,886,956 (868,034) 2,310,890 15,616,399 270,557 1.73%
Net Position Before Capital Contributions 2,998,904 3,508,057 956,210 4,995,107 1,487,049 790,393 4,561,079 434,028 9.52%
Special Item - - - - - - - -
Capital Contributions (Non-Cash Transaction -- - - - - 81,810 (81,810) 81,810
GASB 34 Compliant)
Net Position Before Depreciation 2,998,904 3,508,057 956,210 4,995,107 1,487,049 790,393 4,642,889 352,218 7.59%
Depreciation & Amortization 6,335,693 3,167,847 534,389 3,194,792 26,946 528,212 3,167,800 26,992 0.85%
Total Net Position (3,336,789)$ 340,211$ 421,821$ 1,800,315 1,460,104$ 262,181$ 1,475,089$ 325,226$ 22.05%
Capital - Direct Labor (463,752) (231,876)(11,821) (128,323) 103,553 (17,796) (97,063) (31,260) 32.21%
Yorba Linda Water District
Water Fund
For Period Ending December 31, 2020
(With December 31, 2019 for comparison purposes)
Page 31 of 148
$16,372,693
$17,918,355
$19,140,614 $19,567,343
$20,177,478
$20,882,063
3.49%
$12,807,895
$14,099,194
$14,972,725 $15,121,599 $15,616,399 $15,886,956
1.73%
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018 Dec. 2019 Dec. 2020
Water Revenues & Expenses -December
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
Page 32 of 148
Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs
FY21 FY21 FY21 FY21 YTD Budget FY20 Dec 2019)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue $2,447,582 $1,223,791 205,604$ 1,223,575$ ($216)$200,397 $1,201,033 $22,542 1.88%
Locke Ranch Assessments 298,525 $149,263 111,063 170,809 21,547 116,498 183,218 (12,409) -6.77%
Other Operating Revenue 40,545 20,273 1,200 34,524 14,252 13,018 59,144 (24,620) -41.63%
Total Operating Revenue:2,786,652 1,393,326 317,867 1,428,908$ 35,582 329,913 1,443,395 (14,487) -1.00%
Revenue (Non-Operating):
Interest 105,000 52,500 2,300 26,177$ (26,323)5,712 44,355 (18,178)-40.98%
Other Non-Operating Revenue 19,200 9,600 2,419 9,964 364 1,083 23,769 (13,805)-58.08%
Total Non-Operating Revenue:124,200 62,100 4,719 36,141$ (25,959)6,795 68,124 (31,983) -46.95%
Total Revenue 2,910,852 1,455,426 322,586 1,465,049$ 9,623 336,708 1,511,519 (46,470) -3.07%
Expenses (Operating):
Salary Related Expenses 1,738,874 563,229 75,895 469,802 (93,427)71,298 455,954 13,848 3.04%
Supplies & Services:
Communications 37,134 11,067 1,011 5,952 (5,115)408 4,334 1,618 37.33%
Contractual Services 66,878 23,439 4,186 15,419 (8,020)2,159 12,407 3,013 24.28%
Data Processing 41,457 20,729 1,474 10,078 (10,651)1,027 6,085 3,993 65.62%
Dues & Memberships 15,075 7,538 211 4,373 (3,165)834 5,145 (772)-15.00%
Fees & Permits 35,565 17,783 1,899 8,791 (8,992)1,432 8,883 (92)-1.04%
Board Election 6,335 3,168 - - (3,168) - 0 0.00%
Insurance 50,708 17,854 1,521 10,147 (7,707)1,713 14,540 (4,393)-30.21%
Materials 75,800 17,900 4,565 11,311 (6,589)949 6,045 5,266 87.11%
District Activities, Emp Recognition 6,941 3,471 211 784 (2,687)520 1,363 (579)-42.48%
Maintenance 180,820 43,510 488 32,247 (11,263)610 19,388 12,859 66.32%
Non-Capital Equipment 48,691 19,346 651 8,145 (11,201)966 11,688 (3,543)-30.31%
Office Expense 5,572 2,786 255 1,239 (1,547)222 1,656 (417)-25.18%
Professional Services 482,272 106,136 40,182 96,881 (9,255)2,167 16,142 80,739 500.18%
Training 14,832 7,416 459 1,696 (5,720)472 6,300 (4,604)-73.08%
Travel & Conferences 5,630 2,815 13 (109) (2,924)1,267 3,892 (4,001)-102.80%
Uncollectible Accounts 1,470 735 231 774 39 (13) 294 481 163.71%
Utilities 28,913 14,456 1,463 10,372 (4,084)1,569 8,415 1,957 23.25%
Vehicle Equipment 94,140 43,070 8,965 43,186 116 1,751 22,601 20,585 91.08%
Supplies & Services Sub-Total 1,198,231 363,216 67,785 261,286 (101,930) 18,053 149,178 112,109 75.15%
Total Operating Expenses 2,937,105 926,444 143,680 731,088 (195,356) 89,351 605,132 125,957 20.81%
Expenses (Non-Operating):
Interest Expense - - - - - - - -
Other Expense 32,859 6,571 - 5,655 (916) - 24,265 (18,610) -76.69%
Total Non-Operating Expenses:32,859 6,571 5,655 (916) - 24,265 (18,610) -76.69%
Total Expenses 2,969,964 933,015 143,680 736,743 (196,272) 89,351 629,397 107,347 17.06%
Net Position Before Capital Contributions (59,112) 522,411 178,906 728,306 205,895 247,357 882,122 (153,817) -17.44%
Capital Contributions (Non-Cash Transaction -- - - 87,950 87,950 5,894 67,572 20,378 30.16%
GASB 34 Compliant)
Net Position Before Depreciation (59,112) 522,411 178,906 816,256 293,845 253,251 949,694 (133,439) -14.05%
Depreciation & Amortization 1,439,462 719,731 122,775 736,372 16,641 120,776 714,806 21,566 3.02%
Total Net Position (1,498,574) (197,320) 56,131 79,884 277,204 132,475 234,888 (155,005) -65.99%
Capital - Direct Labor (217,000)(108,500) (3,419) (14,880)93,620 (3,227) (20,350)5,470 -26.88%
Yorba Linda Water District
Sewer Fund
For Period Ending December 31, 2020
(With December 31, 2019 for comparison purposes)
Page 33 of 148
$963,930
$1,178,223 $1,201,117
$1,391,880
$1,511,519 $1,465,049
(-3.07%)
$618,522 $658,818 $716,519
$611,661 $629,397
$736,743
17.06%
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018 Dec. 2019 Dec. 2020
Sewer Revenues & Expenses -December
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
Page 34 of 148
1,460,113
1,505,340 1,358,893
1,340,186
1,143,948
1,518,953
939,601
1,019,271
788,116
1,200,582 1,311,137
1,370,194
1,671,801 1,729,514
1,512,043
1,307,477
981,384 1,019,234
657,883
460,667
590,007
945,974
1,132,782
1,305,692
1,660,561
1,492,928
1,435,706
1,361,053
1,100,471
1,058,481
772,447
1,367,226
1,231,436
1,286,293
2,065,064 2,084,721
1,469,440
1,556,303
1,448,941
1,392,832 1,103,786
1,616,229
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June
Variable Costs Analysis
FY18 Var Costs FY19 Var Costs FY20 Var Costs FY21 Var Costs
Page 35 of 148
ITEM NO. 8.5.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Cash and Investment Report for Period Ending December 31, 2020
RECOMMENDATION:
That the Board of Directors receive and file the Cash and Investment Report for Period Ending
December 31, 2020.
BACKGROUND:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly
report of investments to the legislative body. The Cash & Investment Portfolio Report presents the
market value and percent yield for all District investments by institution. The Cash &
Investment Summary Report includes budget and actual interest and average term portfolio
information as well as market value broken out by reserve categories. The Fair Value
Measurement Report categorizes investments with the fair value hierarchy established by
generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph
presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time
for the last five years. The average portfolio yield for the month ending December 31, 2020 is
.64%.
The District's Total Cash and Investment balance as of December 31, 2020 resulted in an
overall increase from the previous month by approximately $1,627,363. Larger balance
changes include an increase in the Water Operating Fund of $2,478,833 and Sewer Operating
Fund increase of $134,605 due to the positive net effect between operating revenues and
expenses through the reporting month of the fiscal year and a transfer from Water Capital
Project Fund for Pay-Go capital purchases. The District PARS Fund increased by $42,020
due to an increase in the value of investments and the Water Capital Project Fund decreased
by $1,030,605 to cover the cost of Pay-Go capital purchases.
STRATEGIC PLAN INITIATIVES:
G2 4C - Manage cash flow to maximize investment income.
ATTACHMENTS:
1.Investment Reports & Graphs December 2020
Page 36 of 148
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
905,918$ 905,918$ Wells Fargo Bank
905,918$ 905,918$ 2.10%Total 0.00%
Money Market Accounts:
1$ 1$ US Bank (Revenue Bonds)0.00%
3,596,844 3,596,844 US Bank (Money Market)0.01%
1,592,247 1,592,247 Public Agency Retirement Svcs. (PARS)
5,189,092$ 5,189,092$ 12.05%Total 0.01%
Certificates of Deposits:
250,945 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.64%
178,956 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 2.24%
250,589 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.58%
253,592 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.14%
247,634 245,000 Goldman Sachs Bank 06/28/21 2.18%
247,634 245,000 Morgan Stanley Private Bank 06/28/21 2.18%
252,759 245,000 Capital One Bank USA 06/27/22 2.13%
252,759 245,000 Capital One Bank NA 06/27/22 2.13%
252,943 245,000 Ally Bank 06/27/22 2.18%
252,943 245,000 Sallie Mae Bank 06/27/22 2.18%
253,031 245,000 Synchrony 05/17/22 2.37%
253,813 245,000 Morgan Stanley Bank NA 06/13/22 2.46%
2,947,598$ 2,884,000$ 6.84%Total 2.11%
Corporate Notes:
501,690$ 500,000 Wells Fargo Co.03/04/21 2.49%
500,795$ 500,000 JP Morgan Chase Co.03/01/21 2.55%
1,002,485$ 1,000,000$ 2.33%Total 2.52%
Pooled Investment Accounts:
33,031,447$ 33,031,447$ Local Agency Investment Fund 0.54%
33,031,447$ 33,031,447$ 76.68%0.54%
43,076,539$ 43,010,457$ 100%Total Investments 0.64%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
12/31/20
Yorba Linda Water District
Cash & Investment Portfolio Report
December 31, 2020
________________________________
Kelly McCann, Senior Accountant
Page 37 of 148
Below is a chart summarizing the yields as well as terms and maturities for the month of December 2020:
Average # of
Month Portfolio Days to
of 2020 Yield Maturity
December 0.64%29
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 12/31/2019 12/31/2020
Monthly - December 40,050$ 7,280$
Year-to-Date 301,613$ 118,560$
Budget 2019/2020 2020/2021
Interest Budget, December YTD 406,153$ 352,500$
Interest Budget, Annual 812,306$ 705,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $43.07 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for
the pension/OPEB payments. The number of Days in Cash are 365 for the Un-Restricted Water Reserve balance and 870 for the
Un-Restricted Sewer Reserve balances, as of December 31, 2020.
FY21 Reserve Cash and
Requirements Investments
November 2020 % Alloc December 2020 % Alloc "Target Available for
Fund Description Balance 11/30/2020 Balance 12/31/2020 Levels"CY Obligations
Water Operating Reserve 13,866,893$ 35.50%16,252,540$ 40.05%12,427,055$ 3,825,485$
Water Emergency Reserve 7,313,213$ 18.72%7,309,956$ 18.01%7,115,108 194,848
Water Capital Project Reserve 6,405,054$ 16.40%5,374,404$ 13.24%7,314,221 (1,939,817)
Rate Stabilization Reserve 4,224,550$ 10.81%4,230,859$ 10.43%4,093,400 137,459
Un-Restricted Water Reserve Balance 31,809,710 33,167,760$ 30,949,784 2,217,976
Conservation Reserve 105,502$ 0.27%105,502$ 0.26%- 105,502
Employee Liability Reserve 308,261 0.79%308,261 0.76%400,000 (91,739)
Restricted Reserve Balance 413,763 413,763$ 400,000 13,763
Sewer Operating Reserve 3,508,336$ 8.98%3,663,209$ 9.03%1,335,465 2,327,744
Sewer Emergency Reserve 1,954,572 5.00%1,954,073 4.82%1,914,347 39,726
Sewer Capital Project Reserve 1,379,569 3.53%1,379,569 3.40%1,909,045 (529,476)
Un-Restricted Sewer Reserve Balance 6,842,478 6,996,851$ 5,158,857 1,837,994
Total Reserve Balances 39,065,950$ 100.00%40,578,374$ 100.00%36,508,641$ 4,069,733$
Water Operating 669,434 762,621
Sewer Operating 163,564 143,297
832,999 905,918
Rev. Bond 2012A & 2017A-Principal & Interest 1 1
Public Agency Retirement Svc. -PARS (Restricted)1,550,226 1,592,247
Total Cash and Investments 41,449,176$ 43,076,539$
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Wells Fargo Bank Checking
US Bank Held (Restricted)
Page 38 of 148
Checking Account:905,918$ 2.10%
Money Market Accounts:5,189,092$ 12.05%
Certificates of Deposit:2,947,598$ 6.84%
Corporate Notes:1,002,485$ 2.33%
Pooled Investment Accounts:33,031,447$ 76.68%
Total 43,076,539$ 100.00%
Checking Account:
2.10%
Money Market Accounts:
12.05%
Certificates of Deposit:
6.84%
Corporate Notes:…
Pooled Investment Accounts:
76.68%
INVESTMENT BALANCES (AS OF 12 -31-2020)
Checking Account:Money Market Accounts:Certificates of Deposit:Corporate Notes:Pooled Investment Accounts:
Page 39 of 148
Yorba Linda Water District
Fair Value Measurement Report
December 31, 2020
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
Local Agency Investment Fund - 33,031,447 - 33,031,447
Corporate Notes - 1,002,485 - 1,002,485
Negotiable Certificates of Deposit - 2,947,598 - 2,947,598
Total Investments -$ 36,981,530$ -$ 36,981,530$
Page 40 of 148
Transaction
Date Transaction Description
Water Operating
Pension
Water Operating
OPEB
Sewer Operating
Pension
Sewer Operating
OPEB Account Total
Beginning Balance as of 7/1/20 1,277,088.36 544,249.94 140,341.67 64,308.24 2,025,988.21
7/15/2020 Distribution to CalPERS (564,670.84)(66,721.16)1,394,596.21
7/31/2020 Management Fees (613.23)(261.33)(67.39)(30.88) 1,393,623.38
7/31/2020 Investment Gain/(Loss) 27,302.97 17,759.71 3,000.37 2,098.48 1,443,784.91
8/31/2020 Management Fees (512.47)(268.93)(53.08)(31.78) 1,442,918.65
8/31/2020 Investment Gain/(Loss) 21,644.28 16,450.81 2,241.82 1,943.82 1,485,199.38
9/30/2020 Management Fees (363.49)(276.28)(37.65)(32.65) 1,484,489.31
9/30/2020 Investment Gain/(Loss) (12,478.12)(9,485.83)(1,292.43)(1,120.84) 1,460,112.09
10/31/2020 Management Fees (370.27)(281.46)(38.35)(33.26) 1,459,388.75
10/31/2020 Investment Gain/(Loss) (6,461.91)(4,912.31)(669.30)(580.44) 1,446,764.79
11/30/2021 Mangement Fees (154.29)(117.28)(15.97)(13.86)1,446,463.38
11/30/20201 Investment Gain/(Loss) 53,115.96 40,373.94 5,499.41 4,773.07 1,550,225.76
12/31/2020 Mangement Fees (595.00)(452.26)(61.60)(53.47)1,549,063.43
12/31/2020 Investment Gain/(Loss) 22,105.52 16,802.61 2,288.71 1,986.43 1,592,246.70
Account Balance by Account Type 815,037.47 619,581.33 84,415.04 73,212.86 1,592,246.70$
51.19%38.91%5.30%4.60%100%
Pension OPEB Total
Initial Contribution as of 12/28/2017 247,599.00$ - 247,599.00
Additional Contribution 6/26/19 1,105,248.00$ 587,339.00 1,692,587.00
Total Contributions =1,940,186.00
Total Distribution to CalPERS (631,392.00)$ - (631,392.00)
Total Gain (or Loss) from Inception 189,183.89$ 110,472.83 299,656.72
Total Management Fees from Inception (11,186.38)$ (5,017.64) (16,204.02)
Balance as of 12-31-20 = 1,530,844.51$ 692,794.19$ 1,592,246.70$
PARS (Public Agency Retirement Services) Funding Reconciliation
Page 41 of 148
$30,381,649 $29,312,289
$29,397,305
$31,144,090
$33,232,221
$33,167,760
414 415 401 398 399
365
60
110
160
210
260
310
360
410
460
$20,000
$5,020,000
$10,020,000
$15,020,000
$20,020,000
$25,020,000
$30,020,000
$35,020,000
Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018 Dec. 2019 Dec. 2020
Unrestricted Reserves & Days in Cash (Water)
Unrestricted Reserves (Water)Days in Cash (Water)
Page 42 of 148
ITEM NO. 8.6.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Keri Hollon, Accounting Assistant I
SUBJECT:Directors' and General Manager Fees and Expenses Report for
Second Quarter of Fiscal Year 2021
RECOMMENDATION:
That the Board of Directors receive and file the Directors' and General Manager Fees and
Expenses Report for Second Quarter of FY21.
ATTACHMENTS:
1.Travel & Expense Report Q2 2021
2.BOD & GM Summary for Q2 2021
3.BOD & GM Summary for YTD 2021
Page 43 of 148
Role Name GL Date Trip Date Trip Name Trip Location Meal Lodging Grand Total
Directors Jones 10/12/2020 9/14/2020 Agricultural Water Use Mtg Fresno, CA 105.74$ 116.91$ 222.65$
Jones Total 105.74$ 116.91$ 222.65$
Nederhood 10/12/2020 9/14/2020 Agricultural Water Use Mtg Fresno, CA 34.56$ 116.91$ 151.47$
Nederhood Total 34.56$ 116.91$ 151.47$
Directors Total 140.30$ 233.82$ 374.12$
Grand Total 140.30$ 233.82$ 374.12$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
SECOND QUARTER OF FY 21
SEPTEMBER-DECEMBER 2020
Page 44 of 148
HAWKINS MILLER HALL NEDERHOOD JONES DESROCHES SUB-TOTAL BARBRE TOTAL
REGULAR MEETINGS ATTENDED 3 3 2 2 3 1 14
SPECIAL MEETINGS ATTENDED 0
COMMITTEE MEETINGS ATTENDED 0
OTHER MEETINGS ATTENDED 19 18 1 18 27 1 84
TOTAL MEETINGS ATTENDED QTD 22 21 3 20 30 2 98 98
DIRECTOR FEES QTD $3,300 $3,150 $450 $3,000 $4,500 $300 $14,700 $14,700
MEETING FEES BUDGET QTD $4,500 $3,000 $3,000 $4,500 $4,500 $1,500 $21,000 $21,000
TRAVEL & CONF. EXPENSES QTD $0 $0 $0 $151 $223 $0 $374 $374
TRAVEL & CONF. BUDGET QTD $1,000 $1,000 $667 $667 $1,000 $666 $5,000 $5,000
DIR.FEES AND EXPENSES QTD $3,300 $3,150 $450 $3,151 $4,723 $300 $15,074 $15,074
FEES AND EXPENSES BUDGET QTD $5,500 $4,000 $3,667 $5,167 $5,500 $2,166 $26,000 $26,000
GEN MGR EXPENSES QTD $0 $0
GEN MGR TRAVEL/CONF. BUDGET QTD $750 $750
TOTAL FEES & EXPENSES QTD $3,300 $3,150 $450 $3,151 $4,723 $300 $15,074 $0 $15,074
TOTAL FEES & EXPENSES BUDGET QTD $5,500 $4,000 $3,667 $5,167 $5,500 $2,166 $26,000 $750 $26,750
FY 21
2ND QUARTER REPORT FROM 10-01-2020 TO 12-31-2020
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YORBA LINDA WATER DISTRICT
Page 45 of 148
HAWKINS MILLER HALL NEDERHOOD JONES DESROCHES SUB-TOTAL BARBRE TOTAL
REGULAR MEETINGS ATTENDED 6 6 5 5 6 1 29
COMMITTEE MEETINGS ATTENDED 1 1 1 1 1 5
SPECIAL MEETINGS ATTENDED 1 1 2
OTHER MEETINGS ATTENDED 36 40 1 42 52 1 172
TOTAL MEETINGS ATTENDED QTD 44 47 7 48 60 2 208 208
DIRECTOR FEES QTD $6,600 $7,050 $1,050 $7,200 $9,000 $300 $31,200 $31,200
MEETING FEES BUDGET QTD $9,000 $9,000 $7,500 $7,500 $9,000 $1,500 $43,500 $43,500
TRAVEL & CONF. EXPENSES QTD $25 $0 $0 $478 $443 $0 $946 $946
TRAVEL & CONF. BUDGET QTD $2,000 $2,000 $1,667 $1,667 $2,000 $666 $10,000 $10,000
DIR.FEES AND EXPENSES QTD $6,625 $7,050 $1,050 $7,678 $9,443 $300 $32,146 $32,146
FEES AND EXPENSES BUDGET QTD $11,000 $11,000 $9,167 $9,167 $11,000 $2,166 $53,500 $53,500
GEN MGR EXPENSES QTD $0 $0
GEN MGR TRAVEL/CONF. BUDGET QTD $1,500 $1,500
TOTAL FEES & EXPENSES QTD $6,625 $7,050 $1,050 $7,678 $9,443 $300 $32,146 $0 $32,146
TOTAL FEES & EXPENSES BUDGET QTD $11,000 $11,000 $9,167 $9,167 $11,000 $2,166 $53,500 $1,500 $55,000
YEAR-TO-DATE REPORT FROM 07-01-2020 TO 12-31-2020
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YORBA LINDA WATER DISTRICT
FY 21
Page 46 of 148
ITEM NO. 8.7.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Alison Martin, Public Affairs Manager
SUBJECT:Award of Professional Services Agreement for Proposition 218
Outreach Communications
RECOMMENDATION:
That the Board of Directors authorize the General Manager to enter into a professional
services agreement with Communications Lab for Proproposition 218 outreach
communications for a 6-month term beginning February 15, 2020, not to exceed a total cost of
$30,000.
SUMMARY:
The District has solicited requests for proposals for the state-mandated Prop. 218 notification
that is required when setting rates. Two vendors were contacted and requested bids. of these
two vendors, one submitted a bid and one notified the District that they are unable to take on a
new client at this time.
FISCAL IMPACT:
Budgeted: Yes
Total Budget: $30,000
Cost Estimate: $30,000
Job No: N/A
BACKGROUND:
Proposition 218, 1996, expanded restrictions on government spending and allows voters to
repeal or reduce taxes, assessments, fees, and charges by the initiative process.YLWD is
required to notify ratepayers by public hearing the amount of the fee or charge, the basis upon
which the fee or charge was calculated, the reason for the fee or charge, and the date, time,
and location of a public hearing. The public hearing must not be held less than 45 days after
the mailing of the notice and YLWD cannot impose the new fee or increase the existing fee if it
receives written protests from a majority of property owners.
Communications LAB has experience working with public water agencies to inform customers
about potential rate adjustments through the state-mandated Prop. 218 notification. Their
Page 47 of 148
outreach will begin by communicating the District’s successes, quality infrastructure facilities,
efficient planning, and fiscally responsible leadership. The proposal includes the ability to host
a Virtual Public Meeting via social media. This process will allow the public to provide
comments utilizing YouTube and/or FaceBook, as well as solicit questions in advance of the
meeting.
References at other water districts that have worked with the communications Lab were
contacted to verify satisfaction of services. The Communications Lab has provided service for
the East Orange County Water District, The City of Laguna Niguel, and Moulton Niguel Water
District. Each of the above agencies has indicated they were happy with the service received.
Each vendor was requested to submit their bid, including a Scope of Work.
Communications Lab: $5,000/mth, not to exceed $30,000 over 6 months
Fiona Hutton and Associates: Unable to take on a client at this time
The staff made every effort to obtain multiple bids and General Manager Barbare has
accepted the written notice of the inability to take on a new client as satisfactory for attempting
to obtain a second quote.
PRIOR RELEVANT BOARD ACTION:
On August 25, 2020, the Board of Directors authorized the General Manager to execute a
Profesional Services Agreement with Raftelis Consultants, Inc. to develop a 5-year Water and
Waste Water Rate Study.
ATTACHMENTS:
1.YLWD_218_Outreach_Proposal_v3
Page 48 of 148
Proposal for: Yorba Linda Water District – Prop. 218 Community Outreach
PROPOSAL
Rate Study
Communic ations Plan / Outreach Program
Prepared for:
Yorba Linda Water District
Prepared by:
Communications LAB
701 E. Chapman Avenue, Orange, CA
P 949-294-8269 E: brian@communicationslab.com
January 25, 2021
Page 49 of 148
701 E. Chapman Ave., Orange, CA 92866 949-294-8269 brian@communicationslab.com
January 25, 2021
Alison Martin
Public Affairs Manager
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Dear Ms. Martin:
Of all the utilities from electricity and gas to cable and internet, water is unquestionably the greatest
value. For less than a half-a-penny per gallon, Yorba Linda Water District (YLWD) delivers fresh, pure
drinking water to its customers on tap – day or night. Still, it is incumbent upon the District to ensure that
its price for the commodity is commensurate to the cost and it is able to invest in the infrastructure
necessary to ensure reliable water delivery for the next generation.
To that end, it is sometimes necessary to adjust water rates in order to properly manage not only the
budget for purchasing an adequate water supply, but also the maintenance and improvements of the
pipes and pumps required to reliably deliver clean drinking water to every home and business in the
District.
Communications LAB has extensive experience working with public water agencies to inform
customers about potential rate adjustments through the state-mandated Prop. 218 notification. Our
outreach will begin by communicating the District’s successes, quality infrastructure facilities, efficient
planning and fiscally responsible leadership. From COVID to drought to PFAS, YLWD is not without its
challenges, but thanks to the collaborative nature of the Yorba Linda community, these issues can and
will be overcome.
We recognize that it is not enough to provide value to your customers, but we must communicate that
value in a way that creates community champions and advocates to build a reservoir of goodwill.
Under its board and staff leadership that puts a premium on community engagement and public
involvement, we are enthusiastic about assisting YLWD in its efforts to educate the public about the
value of water and recognize the value of investing in the future of our community.
We look forward to working closely with your team.
Sincerely,
Brian Lochrie, President
Communications LAB
O: 949-215-5539 ext. 102
M: 949-294-8269
E: brian@communicationslab.com
Page 50 of 148
Proposal for: Yorba Linda Water District – Prop. 218 Community Outreach
Scope of Work
Yorba Linda Water District
Commonly known as a “Prop. 218 notice,” Article XIII D, Section 6(a)(1) of California State
Law requires that prior to a rate adjustment, “the agency shall provide written notice by
mail of the proposed fee or charge to the record owner of each…parcel upon which the
fee or charge is proposed for imposition.”
In other words, the Prop. 218 notice requires notification of any proposed rate adjustment
to customers and property owners within the District through prescriptive means including
mail and at least one public hearing. Communications LAB (CommLAB) has extensive
experience in not only fully complying with all legal noticing requirements, but going above
and beyond to encourage public involvement and engagement through a robust public
education and outreach campaign.
While it can be tempting for public agencies to be reactive rather than proactive in their
constituent communications efforts, we have found that by engaging with the public in a
clear and transparent way, agencies can develop a collaborative team of support in the
community that can enhance the understanding of the mission of the agency.
Communications LAB has outlined a specific outreach plan to support this effort.
Prop. 218 Regulatory Outreach Compliance Overview:
CommLAB will coordinate closely with YLWD staff to implement a comprehensive, transparent and
inclusive Prop. 218 outreach campaign that goes above and beyond the legal requirements:
• Design, develop, print and mail postcard to all YLWD customers and property owners
• Advertise public meeting on various social media platforms including Facebook and
Instagram
• Media Relations news release and pitch to Alma Fausto of the OC Register
• Draft op-ed article for YLWD community advocate
• Assist with development of community forum including presentation, stations, poster-boards,
etc. if live
• Produce live virtual community forum including presentation, video production and live Q&A
• Graphic design of infographics and webpage development dedicated to Prop. 218 notice
• E-Newsletter to community stakeholders
• Stakeholder outreach including HOAs, businesses, tourist sites, medical facilities, churches,
schools, city leaders, service clubs, etc.
• Video Production – overview video of YLWD facilities, services, programs and projects
1. Communications Planning and Outreach Strategy
Communications LAB will work closely with YLWD staff to develop and calendar a comprehensive
communications and community outreach plan that will fulfill all legally-required outreach
components (such as direct mail and public meeting(s)) as well as going above and beyond to
ensure all stakeholders have a voice in the process.
Page 51 of 148
701 E. Chapman Ave., Orange, CA 92866 949-294-8269 brian@communicationslab.com
Yorba Linda Water District
2. Virtual Public Meeting
Communications LAB has an in-house production studio and our staff has the technical expertise to
produce a virtual public meeting or town hall simulcast on several social media platforms including
Facebook, YouTube and the YLWD website. By broadcasting the meeting live, we can allow
members of the public to participate through the comment feed on YouTube and Facebook
and/or we can solicit questions in advance of the meeting for the meeting presenters to answer.
3. Stakeholder Outreach
Our team will work with YLWD staff to identify key community stakeholders, business leaders, schools,
churches, service clubs, etc. and set up small meetings (in person or via Zoom) to brief them about
the services, programs and projects YLWD brings to the community and open an honest dialogue
about the cost and value of these services, programs and projects. Ideally, YLWD will be able to
identify some community champions who will voice their opinions at the public meetings and
through the public comment process.
4. Collateral Material and Direct Mail
Jessica Van Oyen is a Yorba Linda native who is a brilliant graphic design artist and can effectively
communicate through visual mediums such as brochures, direct mail postcards, Fact Sheets and
FAQs. Her design features are welcoming and warm. Martin McIntosh and Brian Lochrie are
excellent writers and will develop copy that is accurate, timely, informative and engaging to the
public. Martin and Nara will oversee the management of the outreach effort using an interactive
online tool called “Asana” that allows for YLWD staff to check in at any time on any task or project
to see the status and materials developed.
5. Media Relations
We will help coordinate media relations and pitch story ideas to Alma Fausto of the OC Register.
We have the talent, ability and contacts with the media to assist with the development and
placement of op-ed articles.
Page 52 of 148
Proposal for: Yorba Linda Water District – Prop. 218 Community Outreach
Personnel | Our Team
Brian Lochrie
Position: Strategic Advisor
Experience: 30 Years
Education: B.A., Cal State Fullerton
Brian Lochrie is President of
Communications LAB and has more
than 30 years of experience in public
affairs and media relations.
He has provided strategic oversight on
several Prop. 218 notices including
Santa Margarita Water District and East
Orange County Water District.
In addition to his understanding of water
issues, Brian is an experienced video
production manager and spent ten
years as a television producer, reporter
and anchor before entering public
relations. He has state-of-the-art video
production and post-production
equipment and the expertise to produce
professional productions.
Nara Jayasekera
Position: Assistant Project Manager
Experience: 7 Years
Education: B.A. Cal State Fullerton
Nara has extensive experience
within the Yorba Linda Water District
service area. She served as the
Director of Constituent Services for
State Senator Ling Ling Chang from
August 2018 through December
2020. Prior to her service in the
Senator’s District Office, she worked
for Congressman Ed Royce as his
scheduler and worked closely with
community groups within the YLWD
service area.
Nara joined Communications LAB in
January 2021 and currently serves
as the Assistant Project Manager for
the Building Owners and Managers
Association (BOMA), Orange
County chapter.
Martin McIntosh
Position: Project Manager
Experience: 25 Years
Education: A.A. Fullerton College
With 25 years of experience, Martin
specializes in public affairs
management, community outreach
implementation and data
management. Martin will serve as
the day-to-day project manager. He
will manage the calendar, tasks,
budget and ensure the services and
materials are delivered on time and
on budget.
Martin has managed Prop. 218
notices for several public water
districts including El Toro Water
District and Trabuco Canyon Water
District.
Martin is also an experienced
technical director of live virtual
events in the Communications LAB
studio.
Jessica Van Oyen
Position: Graphic Designer
Experience: 5 Years
Education: B.F.A. Cal State Fullerton
Jessica joined the CommLAB team in 2018 as the firm’s in-house graphic designer and quickly
became an invaluable member of the team. Jessica has a unique eye for developing collateral
material, social media graphics and logo brands. Her creative flair can be seen throughout
Orange County including in the logos of East Orange County Water District, the Orange County
Council of Governments and the Orange County Forum.
Page 53 of 148
701 E. Chapman Ave., Orange, CA 92866 949-294-8269 brian@communicationslab.com
Communications LAB proposes monthly retainer rate structure for this limited engagement based
on the information provided below. This engagement would have a not -to-exceed total amount of
$30,000 and a term of February 15, 2021 through August 13, 2021 unless otherwise needed by
the District.
Cost Proposal
(Fee Schedule)
Estimated Monthly Professional Hours • 34 Hrs.
Blended Hourly Rate • $150
Monthly Retainer Fee • $5,000
Six (6) Month Project Engagement
MONTHLY PROJECT BUDGET
$5,000
TOTAL PROJECT BUDGET
$30,000
Please note that Other
Direct Costs (ODC) such as
printing, postage,
advertising fees and other
"hard costs" are not
Included In the total budget.
Communications LAB Is
pleased to obtain
competitive bids for all
production costs and will
not require a commission
for these efforts.
Page 54 of 148
Proposal for: Yorba Linda Water District – Prop. 218 Community Outreach
Communications LAB
701 E. Chapman Avenue, Orange, CA 92866
P 949.294.8269 E brian@communicationslab.com
Page 55 of 148
ITEM NO. 8.8.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Rosanne P. Weston, Engineering Manager
Danielle Logsdon, Principal Engineer
Jeannette Guereca, Senior Engineer
SUBJECT:Award of Construction Contract for Fiscal Year 2021 Sewer CIPP
Rehabilitation Project
RECOMMENDATION:
That the Board of Directors award the Construction Contract for the Fiscal Year 2021 Sewer
CIPP Rehabilitation Project to Sancon Technologies, Inc. for $245,570.05, Job No. J2020-51S.
SUMMARY:
On December 10, 2020, the District solicited bids for the rehabilitation of 28 sewer manholes
and 3,439 linear feet of sanitary sewer mains ranging from 8-inches to 15-inches in diameter
using cured-in-place-pipe (CIPP) technology. The sewers to be rehabilitated are mostly located
in the City of Yorba Linda, with a few in the City of Anaheim. On January 13, 2021, sealed bids
were received from five contractors. The five bids are shown in the summary below.
No. Contractor Total Bid Amount
1 Sancon Technologies, Inc. $245,570.05
2 Southwest Pipeline and Trenchless Corp. $268,720.65
3 Tunnelworks Services, Inc. $293,331.94
4 Insituform Technologies, LLC $296,633.15
5 Nu-Line Technologies , Inc. $305,449.10
Following review of the bids, staff recommends award to the low-bidder, Sancon Technologies,
Inc. for $245,570.05.
FISCAL IMPACT:
Budgeted: $350,000
Total Budget: $350,000
Funding Source: Capital
Job No: J2020-51S
BACKGROUND:
Page 56 of 148
As part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace
aging infrastructure, sewer line rehabilitation is planned for FY21. The proposed method is
relining where a new liner is cast and cured in place. This method is proven to be a cost-
effective, technically optimal solution for sewer line rehabilitation. This project was identified in
the District's 2018 Asset Management Plan.
PRIOR RELEVANT BOARD ACTION:
On May 28, 2019, the Board of Directors approved the Sewer System Rehabilitation and
Replacement Project as part of the Capital Improvement Plan in the Biennial Operating Budget
for FY20 and FY21.
STRATEGIC PLAN INITIATIVES:
G1 4A - Address infrastructure needs by updating/implementing the Asset Management Plan.
Page 57 of 148
ITEM NO. 8.9.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Rosanne P. Weston, Engineering Manager
Ricardo Hipolito Jr., Assistant Engineering II
Reza Afshar, Senior Engineer
SUBJECT:Declaration of Restrictive Covenants with Brian and Robyn H.
Wolfson
RECOMMENDATION:
That the Board of Directors authorize the President and General Manager to execute the
Declaration of Restrictive Covenants with Brian and Robyn H. Wolfson of 4408 Rose Drive,
Yorba Linda.
SUMMARY:
The District has a dedicated sewer pipeline easement within 4408 Rose Drive. The property
owners, Brian and Robyn Wolfson, are proposing to construct a removable wood deck within
the District's sewer easement. Staff reviewed the request and recommends approval subject
to the execution of a Declaration of Restrictive Covenants.
BACKGROUND:
Property owners Brian and Robyn Wolfson of 4408 Rose Drive requested permission to
construct a removable wood deck within the District's dedicated sewer easement and also
retain existing improvements that are already in the sewer easement. The existing
improvements include a planter area, trees, concrete driveway, wood fence, concrete steps,
and a gate. All of these improvements run parallel and across the sewer main within the sewer
easement as shown in the attached exhibit.
Staff reviewed the applicant's request and determined that the improvements would have
minimal impact on the day-to-day operation and maintenance of the District's facilities.
However, if the District needs to excavate within the easement to facilitate repairs or
replacement of the public sewer system, the subject property owner improvements may need
to be removed and may be damaged in the process. The owner understands that with the
execution of a Declaration of Restrictive Covenants, the District would not be liable for
damage to and replacement of these improvements. Staff recommends the execution of the
attached document, subject to approval as to form by General Counsel.
Page 58 of 148
PRIOR RELEVANT BOARD ACTION:
The Board of Directors authorized execution of similar Declarations of Restrictive Covenants
with various developers and property owners.
ATTACHMENTS:
1.DoRC for 4408 Rose Drive
2.Exhibit - 4408 Rose Drive
Page 59 of 148
1
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov. Code Sec. 27383 by
the Yorba Linda Water District in performance
of an official service thereof.
____________________________________
Brett R. Barbre
General Manager
Space Above This Line for Recorder’s Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON YLWD EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this 9th day
of January, 2021 by and between YORBA LINDA WATER DISTRICT (“YLWD”), a public agency,
created and operating under the authority of Division 12 of the California Water Code, and BRIAN L.
WOLFSON AND ROBYN H. WOLFSON (“Owner”), with reference to the following recitals of fact:
RECITALS
A. The Owner is the legal owner of that certain real property located at 4408 Rose Drive,
Yorba Linda, California 92886 (“Subject Property”), which is more particularly described as follows:
PARCEL 2 IN THE CITY OF YORBA LINDA, COUNTY OF ORANGE, STATE OF
CALIFORNIA, AS SHOWN ON MAP FILED IN BOOK 110, PAGE 8 OF PARCEL
MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
B. YLWD owns an Easement, as identified on a Deed of Easement, recorded on January 26,
1970, in Book 9199, Page 595, Official Records of Orange County, California (“Easement”), across a
portion of the Subject Property. Within the Easement, YLWD owns and maintains an 8-inch sewer
main pipeline and appurtenant structures (“YLWD Facilities”).
Page 60 of 148
2
C. The Owner desires to construct a wood deck and retain an existing concrete driveway,
concrete retaining wall, wood fence, concrete steps, orange trees, planter and landscape (collectively
herein referred to as “Improvements”) within and along the Easement area.
D. The construction, existence, and/or use of the Improvements within and along the
Easement area is hereinafter referred to as the “Encroachment”), which is illustrated in Exhibit “A”
attached hereto.
E. YLWD conditionally consents to the Encroachment as stipulated in this Declaration. The
Owner is aware and hereby acknowledges that the Improvements may lead to problems affecting and/or
interfering with YLWD’s use of the Easement and access to YLWD Facilities.
F. Although the construction and subsequent existence of the Improvements within and
along the Easement area may interfere or restrict YLWD’s Easement rights, the Owner wishes to use
the Improvements within or along the Easement area.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions
herein, YLWD and Owner declare as follows:
1. Recitals. The above recitals are true and correct.
2. Covenant Running with Land. This Declaration constitutes a covenant running with the land as
provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
3. Successors and Assigns Bound. Since the Owner wishes to retain the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any current
and future adverse events and to fund any necessary maintenance and repair costs on the
Easement and/or Subject Property that may arise in full or in part due to the existence,
construction, or damages to the Easement and/or YLWD Facilities caused by the Encroachment.
4. Damages to YLWD Facilities. The Owner assumes full responsibility and liability and shall pay
for any cost(s) or damage(s) to the YLWD Facilities, arising from the Encroachment. YLWD
shall not be responsible for any cost(s) or damage(s) to the YLWD Facilities that arise from the
Encroachment.
Page 61 of 148
3
5. Damages to Third Parties. The Owner, its successors or assigns, agrees to defend, indemnify
and hold YLWD, its officers, directors, employees, agents, and consultants, harmless against any
third party claims arising out of the Encroachment.
6. Damages to Improvements. The Owner acknowledges that the Improvements may be damaged
or demolished to permit access to, or work within and under, the Easement area and YLWD
Facilities. YLWD, its officers, directors, employees, agents, and consultants, shall not be
responsible or liable for any damage(s) to, or demolition of, the Improvements which result from
YLWD’s exercise of rights under the Easement. The Owner, its successors or assigns, waives all
known, unknown, and future claims, liabilities, causes of action, and expenses (including, but not
limited to, attorneys’ fees) against YLWD, its officers, directors, employees, agents, and
consultants, for losses and damages to the Improvements and from any obligation to protect,
preserve, repair, or replace the Improvements.
Page 62 of 148
4
7. Recording of This Declaration. This Declaration shall be recorded in the Office of the Recorder
of the County of Orange, California, and shall constitute notice to all successors and assigns of
the title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form: YORBA LINDA WATER DISTRICT
Kidman Gagen Law, LLP
_______________________________
Andrew B. Gagen Phil Hawkins
General Counsel President
Brett R. Barbre
Rosanne P. Weston General Manager
Engineering Manager
OWNER:
Brian L. Wolfson
Robyn H. Wolfson
Page 63 of 148
LEGEND:
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I EX.ORANGE TREES BE REMOVABLE AND NO PIERS WITHIN
EX.CMU RETAINING WALL
5'OF THE EXISTING SEWER LINE NORTH
SITE PLAN
NO SCALE
PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT DECLARATION OF RESTRICTIVE COVENANTS DATE:
FOR 02/09/2021
El 1717 E. MIRALOMA AVENUE 4408 ROSE DRIVE
PLACENTIA, CALIFORNIA 92870 YORBA LINDA, CA 92886 FILENAME:
(714) 701-3100
Pane Fd of I'd j
ITEM NO. 9.1.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary
SUBJECT:Board of Directors' Committee, Agency, and Intergovernmental
Meeting Assignments
RECOMMENDATION:
That the Board of Directors approve the proposed committee, agency, and intergovernmental
meeting assignments for the 2021 calendar year.
SUMMARY:
Pursuant to Section 6.1.(B) of the Board of Directors' Policies and Procedures, the newly
elected President shall make committee, agency, and intergovernmental meeting
assignments, subject to the consent of the Board, following the annual reorganization of the
Board of Directors.
FISCAL IMPACT:
Budget: $90,000 for FY21
BACKGROUND:
The budgeted amount listed above includes Directors' compensation for Board, Committee,
and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per
calendar month as allowed by statute and established by Ordinance No. 03-01.
Attached are President Hawkins' proposed assignments for the next calendar year based on
feedback received from the individual Directors.
Two Board members will need to be assigned to serve as Active and Alternate Directors for
the Orange County Sanitation District (OCSD). The Active director may also be assigned to
one or more OCSD committees. OCSD Board members are compensated by OCSD at a rate
of $212.50 per day for meeting attendance (up to six meetings a month with the average being
two) and receive no health insurance benefits from OCSD. The OCSD Chair may be
compensated for up to 10 meetings per month.
Page 65 of 148
Director attendance at events sponsored by the organizations specified in Section 9.1.(B) of
the Board of Directors' Policies and Procedures is preauthorized subject to budget limitations
approved by the Board. Director attendance at events sponsored by any other organization
will require pre-approval or ratification by a majority vote of the Board in order to be
considered as an activity for the purposes of compensation and payment or reimbursement of
travel expenses.
STRATEGIC PLAN INITIATIVES:
G1 5B - Actively participate with existing water/sewer organizations on regulatory and
emerging issues; and G1 5C - Regularly meet with regional agencies on water supply issues
(conservation, mandates, forecast).
ATTACHMENTS:
1.Proposed Assignments
Page 66 of 148
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments
JOINT / INTERAGENCY COMMITTEES 2020 2021
YLWD / MWDOC / OCWD Hawkins Hawkins
Meets as needed.Nederhood DesRoches
YLWD / City of Yorba Linda Hawkins Hawkins
Meets as needed.Jones Lindsey
YLWD / City of Placentia Hawkins Miller
Meets as needed.Hall Lindsey
INTERGOVERNMENTAL MEETINGS 2020 2021
YL City Council Directors Rotate Attendance Directors Rotate Attendance
Meets 1st and 3rd Tuesday of the month at 6:30 p.m.
http://www.ci.yorba-linda.ca.us/
YL Planning Commission Hawkins Hawkins
Meets 2nd and 4th Wednesday of the Month at 6:30 p.m.(As Needed)(As Needed)
http://www.ci.yorba-linda.ca.us/index.php/elected-officials/commissions/planning-commission
MWDOC Board of Directors Nederhood Miller
Meets 1st and 3rd Wednesday of the month at 8:30 a.m.Miller Lindsey
http://www.mwdoc.com/
OCWD Board of Directors Jones DesRoches
Meets 1st and 3rd Wednesday of the Month at 5:30 p.m.Jones
http://www.ocwd.com/
OCSD *Jones Jones
Meets 4th Wednesday of the month at 6:00 p.m.Hawkins (Alternate)Hawkins (Alternate)
http://www.ocsd.com/
WACO Any Director Any Director
Meets 1st Friday of the month at 7:30 a.m.When Desired When Desired
http://www.mwdoc.com/waco
ISDOC Any Director Any Director
Meets months with 5th Thursday at 11:30 a.m.When Desired When Desired
http://www.mwdoc.com/isdoc
LAFCO Any Director Any Director
Meets 2nd Wednesday of the month at 8:30 a.m.When Desired When Desired
http://oclafco.org/
ACWA/JPIA ˟Jones Jones
Meets semi-annually in May and November.
http://www.acwajpia.com/
* Submission of Form 700 for OCSD required. Additional committee participation may be necessary.
˟ Submission of Form 700 for ACWA/JPIA required.
Page 67 of 148
ITEM NO. 9.2.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
SUBJECT:2020 Water and Wastewater Rate Study
RECOMMENDATION:
That the Board of Directors receive and file the 2020 Water and Wastewater Rate Study.
BACKGROUND:
As authorized by the Board of Directors at the regular meeting held September 10, 2019,
District staff initiated communications with Raftelis Financial Consultants, Inc. (Raftelis)
pertaining to the proposed Scope of Work to be included in a Professional Services
Agreement for the preparation and development of a new Water and Wastewater Rate Study
with an effective date of July 1, 2021.
On September 8, 2020, the District entered into a Professional Services Agreement with
Raftelis to conduct a Water and Wastewater Rate Study. Additionally, at the September 30,
2020 Regular Meeting the Board of Directors authorized the Finance Manager to issue a
Notice to Proceed with Raftelis to initiate the 2020 5-Year Water and Wastewater Rate Study
(“Study”).
Raftelis has worked with staff on acquiring the necessary data to develop Water and
Wastewater Financial Models that meet the following objectives as set by the Board of
Directors: 1) develop financial plans for the water and sewer enterprises to ensure financial
sufficiency, meet operation and maintenance costs, and ensure sufficient funding for capital
repair and replacement needs; 2) compliance with Executive Orders and legislation pertaining
to customer usage, water use efficiency, as well as existing regulatory requirements; and 3)
conduct a cost-of-service analysis for each of the water and sewer enterprise funds that result
in the development of fair and equitable rates in compliance with Proposition 218
requirements.
Attached for the Board’s review and discussion is the 2020 Water and Wastewater Rate
Study. The Study provides the necessary statistical and financial data required to generate the
Water and Wastewater Rate Study Report and the Prop 218 Notice.
ATTACHMENTS:
1.FINAL PSA with Raftelis re 2020 Water and Wastewater Rate Study
2.Water and Wastewater Rate Study Task Calendar
3.Yorba Linda Water District Rate Design Workshop Feb 9 2021 Revised 9% Water DL
Page 68 of 148
VENDOR __________________
CONTRACT # ______________
1
YLWD Professional Services Agreement 6/14
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE YORBA LINDA WATER DISTRICT
AND RAFTELIS FINANCIAL CONSULTANTS, INC.
PROJECT: WATER & WASTEWATER RATE STUDY
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into
on September 8, 2020 (“Effective Date”), by and between the YORBA LINDA WATER
DISTRICT, a local public agency, created and operating under authority of Division 12 of the
California Water Code (“District”), and RAFTELIS FINANCIAL CONSULTANTS, INC., a
North Carolina corporation (“Consultant”) (collectively referred to herein as the “Parties”).
RECITALS
WHEREAS, District is engaging in the Project described in the Scope of Work attached as Exhibit
“A”; and
WHEREAS, District requires a professional consultant with the requisite knowledge, skill, ability
and expertise to provide the necessary services for District during all phases of the Project to which
the specialized services of Consultant are appropriate; and
WHEREAS, Consultant represents to District that it is fully qualified and available to perform the
services for and as requested by District; and
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby
acknowledged and accepted, the Parties agree as follows:
AGREEMENT
The Recitals above are true and correct.
1.0. SCOPE OF WORK. The services to be provided by Consultant (“Work”) are called out
in the Scope of Work attached as Exhibit “A”. If any language in Exhibit “A” conflicts with
language in this Agreement, this Agreement shall prevail. All Work shall be performed in
accordance with the standards customarily provided by an experienced and competent professional
rendering the same or similar services and in such a prompt and continuous fashion as not to
impede or delay the overall completion of the Project.
1.1. Project Manager. Consultant acknowledges that continuous and effective
communication between District and Consultant is necessary for the successful completion
of the Project. Consultant may also be required to furnish copies of its work product and
communications to others as requested by District. Consultant’s primary contact with
District shall be through District’s Project Manager specified on Exhibit “A.” District’s
Page 69 of 148
VENDOR __________________
CONTRACT # ______________
2
YLWD Professional Services Agreement 6/14
primary contact with Consultant shall be through the Consultant’s Representative,
designated on Consultant’s Cost Proposal attached as Exhibit “A,” and incorporated herein
by reference. When requested by District, Consultant’s Representative shall attend Project
meetings and will undertake, as a part of its professional responsibility under this
Agreement, to coordinate its activities with all appropriate individuals and consultants.
1.2. Use of Work Product. All work product of Consultant, whether created solely by
Consultant or in cooperation with others, is prepared specifically and expressly for District
and all right, title, and interest therein shall be owned by District. District shall make
available to Consultant such information, documents, graphs, studies, etc., which District
possesses or has access to, which are relevant to Consultant’s Work pursuant to this
Agreement.
1.3. Review. Consultant shall furnish District with reasonable opportunities from time
to time to ascertain whether the Work of Consultant is being performed in accordance with
this Agreement. All Work done and materials furnished shall be subject to final review
and approval by District. District’s interim review and approval of Consultant’s work product
shall not relieve Consultant of its obligations to fully perform this Agreement.
1.4. Commencement of Work. The Project start date is as of the date in which this
Agreement has been signed and dated by all pertinent parties.
1.5. Time Is Of The Essence. Consultant shall perform all Work with due diligence as
time is of the essence in the performance of this Agreement. Time limits applicable for the
performance of Consultant’s Work are established in Exhibit “A.”
2.0 COMPENSATION. As compensation for performance of the Work specified under the
Scope of Work (Exhibit “A”), District shall pay Consultant an amount not to exceed $80,000, as
specified in Consultant’s Cost Proposal (Exhibit “A”). Payment will be made at the rates set forth
in Consultant’s Cost Proposal, which is included in Exhibit “A” and incorporated herein by
reference. Costs or expenses not designated or identified in the Cost Proposal shall not be
reimbursable unless otherwise provided in this Agreement.
2.1. Invoicing. Consultant shall submit an invoice within ten (10) days after the end of
each month during the term of this Agreement describing the Work performed for which
payment is requested. District shall review and approve all invoices prior to payment.
District shall pay approved invoices within thirty (30) days of receipt. Consultant agrees to
submit additional documentation to support the invoice if requested. If District does not
approve an invoice, District shall send a notice to Consultant setting forth the reason(s) the
invoice was not approved. Consultant may re-invoice District that remedies the concern(s)
identified by District. The revised invoice will be treated as a new submittal. District’s
determinations regarding verification of Consultant’s performance and percentage of
completion shall be binding and conclusive. Consultant’s time records and other
documentation supporting the invoices shall be available for review by District upon
reasonable notice and shall be retained by Consultant for three (3) years after completion
of the Project.
Page 70 of 148
VENDOR __________________
CONTRACT # ______________
3
YLWD Professional Services Agreement 6/14
2.2. Extra Services. Before performing any services outside the scope of this
Agreement (“Extra Services”), Consultant shall submit a written request for approval of
such Extra Services and receive written approval from District. District shall have no
responsibility to compensate Consultant for any Extra Services provided by Consultant
without such prior written approval.
3.0 TERMINATION. District may terminate this Agreement at any time upon ten (10) days
written notice to Consultant. Should District exercise the right to terminate this Agreement,
District shall pay Consultant for any Work satisfactorily completed prior to the date of termination,
based upon Consultant’s Cost Proposal. Consultant may terminate this Agreement upon ten (10)
days written notice to District in the event of substantial failure by District to perform in
accordance with the terms hereof through no fault of Consultant; or in the event District fails to
pay Consultant in accordance with the terms in Section 2.0; or if Consultant’s Work hereunder is
suspended for a period of time greater than ninety (90) days through no fault of Consultant.
3.1. Withholding Payment. In the event District has reasonable grounds to believe
Consultant will be materially unable to perform the Work under this Agreement, or if
District becomes aware of a potential claim against Consultant or District arising out of
Consultant’s negligence, intentional act or breach of any provision of this Agreement,
including a potential claim against Consultant by District, then District may, to the fullest
extent allowed by law, withhold payment of any amount payable to Consultant that District
determines is related to such inability to complete the Work, negligence, intentional act, or
breach.
4.0. SAFETY. Consultant shall conduct and maintain the Work so as to avoid injury or damage
to any person or property. Consultant shall at all times exercise all necessary safety precautions
appropriate to the nature of the Work and the conditions under which the Work is to be performed,
and be in compliance with all applicable federal, state and local statutory and regulatory
requirements including State of California, Department of Industrial Relations (Cal/OSHA)
regulations. Consultant is responsible for the safety of all Consultant personnel at all times during
performance of its Work, including while on District property.
5.0 INDEMNIFICATION.
5.1. Professional Services. To the fullest extent permitted by law, Consultant shall
hold harmless defend at its own expense, and indemnify District, its directors, officers, employees,
agents, representatives, and authorized volunteers (“Indemnified Party”) against all liability,
demands, claims, losses, damages, or expenses (“Claims and Damages”) of third parties that arise
from the negligence, recklessness, or willful misconduct of Consultant or its employees or agents
in the performance (or actual or alleged non-performance) of the Services under this Agreement,
but not for Claims and Damages resulting from the sole negligence, active negligence, or willful
acts of the Indemnified Party. This indemnity does not apply to any passive negligence of the
Indemnified Party unless caused at least in part by Consultant. Consultant shall defend itself
against all third-party Claims and Damages arising out of or alleged to arise out of Consultant’s
improper performance or non-performance of the Services, and shall not tender such claims to
Indemnified Party for defense or indemnity.
Page 71 of 148
VENDOR __________________
CONTRACT # ______________
4
YLWD Professional Services Agreement 6/14
5.3. Costs to Enforce Indemnity. Consultant shall reimburse Indemnified Party for any
and all reasonable legal expenses and costs incurred by Indemnified Party to enforce the indemnity
herein provided.
6.0 INSURANCE REQUIREMENTS. Prior to execution of this Agreement, and at any time
thereafter on request, Consultant shall provide either a copy of the policies and endorsements or
executed certificates of insurance in the form attached hereto as Exhibit “B” evidencing the
required coverage and limits for each insurance policy. In addition, Consultant shall provide a
new executed certificate of insurance whenever an insurance policy required herein, expires, is
renewed or is replaced.
6.1 Acceptability of Insurers. Unless otherwise approved by District, each insurance
provider shall be authorized to do business in California and have an A.M. Best rating (or
equivalent) of not less than “A:VII.”
6.2 Notice of Cancellation. Each insurance policy shall provide, or be endorsed to
provide, that coverage shall not be cancelled except after thirty (30) days prior written notice (ten
(10) days for non-payment of premium) to the District.
6.3 Primary and Contributory Coverage. Except for Workers’ Compensation and
Employer’s Liability insurance, each insurance policy shall be primary insurance as respects
District, its affiliated organizations and its and their respective officers, directors, employees,
agents, consultants, attorneys, successors and assigns (collectively, the “Covered Parties”) for all
liability arising out of the activities performed by or on behalf of Consultant. Any insurance, pool
coverage, or self-insurance maintained by Covered Parties shall be excess of, and shall not
contribute to, Consultant’s insurance.
6.4 Insurance Coverage. At Consultant’s sole expense, Consultant shall provide and
maintain at all times during the performance of this Agreement the following insurance: (1)
Commercial General Liability (“CGL”) insurance; (2) Automobile Liability insurance; (3)
Workers’ Compensation and Employer’s Liability insurance; and (4) Professional Liability/Errors
and Omissions (“E&O”) liability insurance. Consultant waives its right of recovery against the
Covered Parties for damages covered by insurance required under this Agreement. Except for
Workers’ Compensation coverage, all coverage required herein shall be maintained after the term
of this Agreement so long as such coverage is reasonably available. Coverage shall be at least as
broad as the following:
6.4.1. Commercial General Liability. Each CGL policy shall have liability
coverage limits of at least $2,000,000 per occurrence or claim for bodily injury, personal injury,
and property damage, and $4,000,000 policy aggregate total bodily injury, personal injury, and
property damage.
6.4.1.1. Additional Insureds. Each CGL policy shall identify Covered
Parties as additional insureds, or be endorsed to identify Covered Parties as additional insureds,
with respect to liability arising out of Services performed by or on behalf of Consultant, including
materials, parts, or equipment furnished in connection with Services. Coverage for additional
insureds shall not be limited to vicarious liability. Defense costs must be paid in addition to limits.
Page 72 of 148
VENDOR __________________
CONTRACT # ______________
5
YLWD Professional Services Agreement 6/14
6.4.2. Automobile Liability. Each Automobile Liability policy shall require
coverage for “any auto” and shall have limits of at least $1,000,000 for bodily injury and property
damage, each accident, and shall use Insurance Services Office (ISO) policy form “CA 00 01,”
including owned, non-owned, and hired autos, or the equivalent. If Consultant owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the CGL policy.
6.4.2.1. Additional Insureds. Each Automobile Liability policy shall
identify Covered Parties as additional insureds, or be endorsed to identify Covered Parties as
additional insureds, with respect to liability arising out of Services performed by or on behalf of
Consultant.
6.4.3. Workers’ Compensation and Employer’s Liability. As required by the State
of California, and in accordance with the “Workers’ Compensation and Insurance Act” of the
California Labor Code and any amendatory Acts, Consultant shall provide Workers’
Compensation and Employer’s Liability insurance with limits of at least $1,000,000 per accident
for bodily injury or disease.
6.4.3.1. Obligation to Secure Compensation. By Consultant’s signature
hereunder, Consultant acknowledges its obligation under Section 3700 of the California Labor
Code to secure payment of compensation to its employees before commencing Services under this
Agreement.
6.4.3.2. Waiver of Subrogation. Consultant shall require the insurer issuing
the Workers’ Compensation insurance to waive all rights of subrogation against the Covered
Parties for losses paid under the policy that arise from Services performed under this Agreement.
This waiver applies regardless of whether or not the District received a waiver of subrogation from
the insurer.
6.4.4. Professional Liability/Errors and Omissions. For insurance appropriate to
“design professionals” (Civ. Code § 2782.8), each E&O policy shall have limits of at least
$1,000,000 per occurrence or claim and $2,000,000 policy aggregate.
6.5 Broader Coverage. If the Consultant maintains broader coverage and/or higher
limits than the minimums shown above, the District requires and shall be entitled to the broader
coverage and/or higher limits maintained by Consultant.
6.6 Subcontractors. Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that
District is an additional insured on insurance required from subcontractors.
7.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship between
District and Consultant is that of an independent contractor and Consultant shall not, in any way,
be considered to be an employee or agent of District. Consultant shall not represent or otherwise
hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or
employee of District. District will not be legally or financially responsible for any damage or loss
that may be sustained by Consultant because of any act, error, or omission of Consultant or any
Page 73 of 148
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CONTRACT # ______________
6
YLWD Professional Services Agreement 6/14
other consultant, nor shall Consultant make any claim against District arising out of any such act,
error, or omission.
7.1. Taxes and Benefits. Consultant shall be solely responsible for the payment of all
federal, state and local income tax, social security tax, Workers’ Compensation insurance,
state disability insurance, and any other taxes or insurance Consultant, as an independent
contractor, is responsible for paying under federal, state or local law. Consultant is not
eligible to receive Workers’ Compensation, medical, indemnity or retirement benefits
through District, including but not limited to enrollment in CalPERS. Consultant is not
eligible to receive overtime, vacation or sick pay.
7.2. Permits and Licenses. Consultant shall procure and maintain all permits, and
licenses and other government-required certification necessary for the performance of its
Work, all at the sole cost of Consultant. None of the items referenced in this section shall
be reimbursable to Consultant under the Agreement.
7.3. Methods. Consultant shall have the sole and absolute discretion in determining the
methods, details and means of performing the Work required by District. Consultant shall
furnish, at its own expense, all labor, materials, equipment, tools and transportation
necessary for the successful completion of the Work to be performed under this Agreement.
District shall not have any right to direct the methods, details and means of the Work;
however, Consultant must receive prior written approval from District before assigning or
changing any assignment of Consultant’s project manager or key personnel and before
using any subconsultants or subconsultant agreements for services or materials under this
Agreement and any work authorizations.
8.0. NOTICES. Any notice may be served upon either Party by delivering it in person,
emailing, or by depositing it in a U.S. Mail Deposit Box with the postage thereon fully prepaid,
and addressed to the Party at the address set forth below:
District: Delia Lugo, Finance Manager
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
Consultant: As designated in Exhibit “A.”
Any notice given hereunder shall be deemed effective in the case of personal delivery, upon receipt
thereof, emailing, or, in the case of mailing, at the moment of deposit in the course of transmission
with the United States Postal Service.
9.0 ASSIGNMENT. Neither Consultant nor District may assign or transfer this Agreement,
or any part thereof, without the prior written consent of the other Party, which shall not be
unreasonably withheld.
10.0 NO IMPLIED WAIVERS. If any term, condition, or provision of this Agreement is
breached by either Party and thereafter waived by the other Party, that waiver will be limited to
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YLWD Professional Services Agreement 6/14
the specific breach so waived, and will not be deemed either to be a continual waiver or to waive
any other breach under this Agreement.
11.0 ATTORNEY’S FEES. In the event of any action arising out of, or in connection with,
this Agreement, or the Work to be performed hereunder, the prevailing Party shall be entitled to
its reasonable costs and expenses, including without limitation, its attorney’s fees.
12.0. DISPUTE RESOLUTION. Pursuant to California Code of Civil Procedure Sections 638
et seq., any dispute arising out of this Agreement shall be resolved by judicial reference, in Orange
County, by one judicial referee to determine all issues in dispute, whether of fact or of law, and to
report a statement of decision. This is a waiver of any right that may exist to a jury trial, but the
right to appeal is preserved.
The Parties shall meet to select the referee no later than thirty (30) days after service of the initial
complaint on all defendants named in the complaint. The referee must have substantial experience
in the type of matter in dispute and without any relationship to either Party, unless the Parties agree
otherwise.
All costs incurred in connection with the judicial reference proceeding, including the cost of the
stenographic record, shall be advanced equally by the Parties. However, the referee shall have the
power to reallocate such costs among the Parties in the referee’s statement of decision.
13.0 FORCE MAJEURE. Upon written notice by the owing Party, the respective duties and
obligations of the Parties hereunder (except District’s obligation to pay Consultant such sums as
may become due from time to time for Work rendered by it) shall be suspended while and so long
as performance thereof is prevented or impeded by strikes, disturbances, riots, fire, governmental
action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are
beyond the reasonable control of the Party from whom the affected performance was due.
14.0 ENTIRE AGREEMENT AND AMENDMENTS. This Agreement, and the attached
Exhibits, represent the entire and integrated agreement between District and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by both District and Consultant.
15.0 ELECTRONIC SIGNATURES AND COUNTERPARTS. Any Party may execute this
Agreement using an “electronic signature,” as that term is defined in California Civil Code Section
1633.2, or a “digital signature,” as defined by California Government Code Section 16.5. An
electronic or digital signature will have full legal effect and enforceability. This Agreement may
be executed in multiple counterparts, each of which is an original. All signatures taken together
will be considered as one and the same agreement.
16.0 TERM. The term of this Agreement is for two years from the Effective Date unless
terminated sooner as provided herein. At its discretion, District may extend the term of this
Agreement by written amendment to this Agreement signed by the Parties.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as
of the day and year written above.
Page 75 of 148
Page 76 of 148
VENDOR __________________
CONTRACT # ______________
9
YLWD Professional Services Agreement 6/14
Exhibit A
Scope of Work and Cost Proposal
Page 77 of 148
445 5 Figueroa Street Phone 213 262 9300 www.raftells.com
R A F T E L I S Suite 2270 rax 213 762 9303
Los Angeles,CA 90071
August 3, 2020
Ms. Delia Lugo
Finance_Manager
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Subject: Proposal for Water&Wastewater Rate Study
Dear Ms. Lugo:
Raftelis Consultants, Inc. (RafteIis) is pleased to submit this proposal to assist Yorba Linda Water District
(District) in conducting the Water&Wastewater Rate Study(Study). Raftelis has a broad range of
experience in conducting water&wastewater rate studies.In fact, Raftelis has the largest water rate
consulting practice in California and the nation.We have assisted numerous utilities throughout California
and across the U.S.conducting thousands of such studies. We are excited to have the opportunity to assist
the District in this important Study.
The scope of services is presented below.
Scope of Services
TASK 1 -PROJECT INITIATION, MANAGEMENT AND QA/QC
Task 1.I Project Initiation and Data Collection
A productive on-site kick-off meeting is the most effective way to begin a rate study.The goals for the kick-off
meeting include:
• Acquainting District staff with our Project Team
■ Establishing goals and objectives
• Finalizing the work plan and schedule
• Discussing the data request and any additional data requirements
Prior to the kick-off meeting,we will prepare a detailed data request that identifies the information
needed. If possible,Raftelis will review the initial data before the kick-off meeting and discuss any
additional data requirements to complete an updated model,
1 � G ,
Page 78 of 148
Scope of Services for Water&Wastewater Rate Study
Yorbu Linda Water Disti-ict
Task 1.2 Project Management and QA/QC
Competent project management ensures a successful project.The project management task involves client
correspondence,progress updates,timely billing,and internal management of Raftelis staff.
A well-defined QA/QC program fosters work products that meet or exceed our clients'standards.To ensure
robust quality control,one member of the Raftelis team[the Technical Reviewer] reviews the model and
results to ensure they are based on sound rate-making principles.The Technical Reviewer provides an outside
review and comment from someone who is not involved in the project.
Meetings: One(1)webinar kick-off meeting with District staff
Deliverables: Kick-off meeting agenda materials, meeting minutes,data request list
TASK 2 - FINANCIAL PLAN DEVELOPMENT
Raftelis will develop a financial plan for the Water&Wastewater Enterprise Fund.The financial plans will
assess the Water&Wastewater Fund's current financial status and suggest revenue adjustments to ensure
long term fiscal sustainability.Raftelis will project expenses and revenue requirements over a 5 to 10
years planning horizon. Multi-year financial forecast and revenue adjustment projections illustrate future
rate impacts and potential challenges to the Fund's financial health,so the District can plan expenses,
reserve balances,or capital project scheduling to smooth rate impacts.We will project revenue
requirements based on the current budget,the District's long-term capital funding strategy,and existing
debt service.
As part of the financial plans we will review and discuss reserves for operating,capital, rate stabilization,
and emergency purposes for the Water&Wastewater Fund.
Raftelis understands the importance of developing a user-friendly,flexible model that the District can use
for future financial planning such as inputting actual expenses and assessing the impact on rates.Once
completed,the model will serve as a comprehensive,yet flexible,planning tool that will incorporate the
District's operating budget, forecasted demand projections,capital financing plan,revenue requirements,
revenue projections, reserve balances,and customer impacts
The dashboard is the graphical interface which displays the model's results in an easily understandable
format,As denoted with corresponding letters in Figure 1 on the following page,the dashboard contains
several features,including the ability to show or indicate:
A. Revenue adjustments required for the study period in order to meet debt coverage and target
reserve balance(s) (blue bars in the Revenue Adjustments and Debt Coverage chart)
B. Projected operating costs and revenue streams (shown in the Water Operating Financial Plan
chart)
C. Different funding sources of CIP, PAY GO,or debt financed(shown in the CIF and Funding Sources
for Water Funds chart)
D. Reserve balances and target levels according to District financial policies(shown in the Projected
Ending Fund Balances)with flagging features when projected balances fall below target levels
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Scope of Services for Water& Wastewater Rate Study
Yorba Linda Water District
It is an easy-to-understand format whirr shows the impacts of various assumptions so that decisions
regarding revenue adjustments,capital financing through pay-go or debt, and reserve balances can be
made quickly and efficiently.
Upon the completion of the financial plan model, Rafteiis will hold three web-based workshops with
District staff to review the model and the assumptions for appropriateness and finalize the financial plan
to be used for the rate design inode1.
Meetings:Three (3)web-based financial plan workshops with District staff
Deliverables: Presentation materials in Microsoft PowerPoint"'and draft financial plan model in
Microsoft Excel"'
Figure 1.Sample Financial Plan Dashboard
Raftelis will develop customized finuncial mode!for the District that incorporates a Dashboard to allow
District Stuff to easily run scenarios and see the impacts sim ula ted instEantoneously
r•n srlrcrrd variadi.r BudQat CrP lAanr� fundi 75-7ay� SF36Urvi� J
1 PeYAdjn 10.0N 10-0k 19 0'£ 10 Ok LQ vs 6 5 65% 6554 6.3% 6.371
drought Coot RE .ry Fees(effective CY) sa.ow,00G 5'1,600,1100
0—aht Coat Orovery FEES lei}eRtre FY] $ZASOAM 511WD,060 % 56 511 so 50 r,0 m
F Itew Fwd 713 debt 5]n,a00,000 591300p0G 5711AM,pp0 S5 DMO'
Adhoc 06M changE-731 m SO 56 Sd 56
Water Demand 5d- ao¢b ]-iAI f�a-Sn brat tai Y[m4q IM nrte.c7 N—N. r—kd hW a[yd, MmEre Iwz.r/r.a
PF*dedwatetsalu 4U7MG _Z-544 MG Z906MG 3.969 nAG 81071 MG 31087MG 3,097 Mf. a,71ow 3,]23 MG 3.136 MG 3,145 M_G
RW Ad" Revenue Adjustments and Debt Coverage Ca rw. UP and Funding Sources for water Funds �
12• ; 400% audeet GPGAWn
113.0% A r.6 =a.ca c.es n.m, soau a$25 C 571 s
8.0% 800" $20 ris.
fi.614 2w% $15 .s a
4.0% 70Q% 510 :-F sts
0.0% 0, if 1 .i 1 Rir ie.
010% py,
FY 20}.4 FY 2()15 fY 2016 FY 2017 FY 7018 FY 2D19
ll FY 2014 FY 2015 FY 2016 FY 41-1 FY 20 is FY 2019
f Ret Adjts -Drought Fees —Nbt Coverage —Target Debt Caverags j' ■By Other Agencies R By PayC7o ■By New Debt •Tota!C IP
Water Operating Financiai Plan Projected Ending Fund Balances
$fi0 $20
B � D
Sao SIO
So $s
-szv s0 : r
FY 2014 FY 2015 FY 2015 FY 2017 FY 201E FY 2019 FY 2014 FY 2015 FY 2016 FY 2017 FY 2019 FY 2[119
a d&trt Eapeises Dep!SerNce Capp at 1 Reserve Funding
—Current Rev ---Pray PFed Rev End Lng6a✓anres Tsget 6alaioas Mtn Balances
3 1 P a g e
Page 80 of 148
Scope of Services for Water&Wastewater Rate Study
Yorba Linda Water District y
TASK 3 - COST OF SERVICE ANALYSIS FOR WATER & WASTEWATER SERVICE
The cost of service study(COSS) provides rate defensibility in light of Proposition 218 and determines the
total cost to serve each customer class.The cost of service analysis will follow industry standards
provided in the Manual M3:Principles of Water Rates,Fees and Charges, 6th Edition (Manual M1)published
by the American Water Works Association(AWWA). Our cost of service methodology includes three steps:
Step 1.Review Customer Class Usage Patterns and Determine Customer Classifications
Raftelis will review historical water consumption to assess class water use patterns. Using this data,we
will determine peaking characteristics for each customer class and tier and discern whether new classes
may be warranted.
Step 2:Allocate Costs to Cost Components
RafteIis will functionalize costs into water service functions such as supply,transmission&distribution,
storage,and customer service.We will then allocate these functions to cost components such as water
supply,base demand,capacity(demand),customer service,and more. From here,we will determine the
unit cost for each cost component.
Step 3:Distribute Costs to Customer Classes
Next,we distribute costs to the customer classes using the unit costs developed in Step 2.This results in
the cost to serve each class which is based on how each class uses water.
Meetings:Two (2)web-based workshops with District staff
Deliverables: Cost of service analysis in Microsoft Excel'"
TASK 4 — WATER& WASTEWATER RATES DEVELOPMENT
Raftelis understands that the District prefers to maintain its existing rate structures (uniform rates).
Therefore,the financial plan model will calculate water and wastewater rates based upon the existing rate
structures.The model will calculate water rates under different revenue and rate scenarios as desired by
Staff.The Dashboard has proven to be particularly useful when making presentations to a Board,allowing
them to fully and instantly appreciate the impacts of their decisions.
4 1 P -{ .
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Scopc ofScrvices for Water& Wastewater Rate Study
Yor•l)n Linda 141at.er District
We will analyze the bili impacts as a resuItof the new The assessment of the overall financial impacts
rates.Leaving the rate structure unchanged this task on customers is a tool for stakeholders
will be straight forward.The model will include a to make informed decisions regarding different
summary of customer bill impacts resulting from the policy options and variables.
proposed rates,using water as an example,is shown Semple SFR Bills
in the two figures below. =,w _.g- +•
Ssdc
ssda
Figure 1 shows Single Family Residential [SFR] bill s
impacts at various use Ievels:The model will have the +
ability to select a particular meter size and see how9P N1 121&d MCI an W
bills are affected at different usage levels.This tool ems,,,&;, u7:s sm&% saoa mow 514775
apm es dt& 551M 11.797 WA7 wat $77062
as proven particularly useful for public outreach , sed+ wW %74 $:337
campaigns and during the Proposition 218 process.
r
Class wide customer impacts are shown in Figure 2: it
shows how customers will see changes in their bills if Residential Customer impacts
the proposed rates are adopted. For example, ,
approximately 68%of the customers (2.7 + 30.2 + 3S
71R
percent)will see monthly increases of less than$5.
This is an invaluable tool to facilitate informed 15%
decision making.
sso sfl u x: ss ss sssin fn •s2s
Meetings:Three(3)web-based workshops with s c hagr lh ASonlhly lith
District staff
Deliverables: Draft water&wastewater rate model in Microsoft Excel'
TASK 5 - BUDGET ALLOCATION MODEL
Raftelis will develop a Water Budget Allocation Model for the District to utilize in the case that a
declaration of drought occurs.The model will utilize data developed in conjunction with the District and
will project how many customers are outside their water budget allocation and in which month this
occurs.
The Water Budget Allocation Madel will have the ability to change the default values for all water
allocation factors,including indoor gallons per capita per day and the default value for residential
household,the percent of evapotranspiration (ET) allowed,and any potential cap on landscape area.The
model will have the ability to change the percent of ET for outdoor water use by different water use
sectors (residential and dedicated landscape). The model will include a Drought Factor field for potential
District use to manage water during times of restrictions.
Raftelis will utilize this model to develop drought stages that are consistent with the District drought
contingency plan. Raftelis assumes that the District has acquired the appropriate landscape area and has
5 � p
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Scope of Scrvices for Water& Wastewater hate Study
Yai ba Linda Watet-Di strict
merged this database with the account level billing database. If needed, Raftelis can merge these
databases.
Meetings:Two (2) webinar with District Staff
Deliverables:Water Budget Allocation Model in Microsoft Excel
TASK G - RA TE WORKSHOP
Following the completion of the rate model, Raftelis will hold on-site or web based workshops with
District Staff to develop different rate scenarios.The goal of this workshop is to identify the water&
wastewater rates that will be presented to the District Board. Raftelis will present the interim proposed
rates and discuss the benefits and challenges associated with each proposed rate alternative,
demonstrated through the water&wastewater rate model,Changes and suggestions from Staff will be
incorporated into the analyses prior to District Staff presenting the results to the Board.
Meetings: Two(2)webinar Workshop to discuss draft and final water rates
Deliverables: PowerPoint presentations for the Workshop
TASK 7- WA TER& WASTEWATER RA TE STUDY REPORT DEVELOPMENT
The process for developing the proposed rates will be described in a draft water and wastewater rate
study report.This draft report will include an executive summary highlighting the major issues and
decisions and an overview of operations,CIP,the financial plan and the final rates resulting from the
Study.A comprehensive section on the rate design assumptions and methodologies used to develop the
user-rate calculations and financial planning will be included as part of administrative record in
compliance with Proposition 218. Comments from District Staff will be incorporated into the Final Report,
The Final Report will be submitted to the District and will include appropriate supporting data from the
Model to address the requirements of Prop 218.
Due to the legal environment for water&wastewater rates,it is imperative that the Report clearly show
the nexus between the proposed charges for service and the cost to provide said service.The Report wi11
lead the reader through Raftelis'methodology to arrive at rates that are equitable, reflect the District's
policies and values,and are driven by the District's revenue requirements.The Report's ability to explain
the rate development process and in a clear and understandable manner will promote financial
transparency,heighten legal defensibility,and uphold the District's strong reputation with the public.
Meetings:One (1) webinar with District Staff
Deliverables: Draft Report, Final Report in Microsoft Word and pd
TASK 8- PROPOSITION 218 PUBLIC HEARING ASSISTANCE
Raftelis will attend Proposition 218 Public Hearing to support District Staff and to answer questions to the
District Board and the public related the Rate Study.Raftelis has presented at hundreds of public hearings
S1PaleP
Page 83 of 148
Scope of Services for Water& Wastewater Rate Study
Yoi'hrt Linda lValer District
and therefore has experience with typical concerns raised by the public.We have cost of service experts
that can explain the rate derivation that is needed in this post.
Meeting[s]: One (1) Proposition 218 Public Hearing
Deliverable(s): PowerPoint Presentation material
Project Fees & Hours
Raftelis proposes to complete the scope of work outlined above on a time-and-materials basis as shown
below.The following work plan provides a breakdown of the estimated level of effort required to
complete each task described and the hourly billing rates for the personnel scheduled to complete the
project. Expenses include a $10 per hour technology charge covering computers,networks,telephones,
postage,etc.
Hours
Web Hum be of Total Fees&
Tasks Meetings Meetings SG TR SC Admin Total Expenses
1.Project Initiation,Management,and
QAC 1 8 12 8 28 $5,620
2.Finanicai Pian Development 3 12 4 45 fit $13,755
3.Cost-of-service Analysis 2 8 4 20 32 $7,660
4.Water&Wastewater Rates
Development 3 9 4 30 43 $9.870
S.Budget Allocation Model 2 10 10 45 65 $14,625
6-Rate Workshop 2 8 2 16 26 $6,256
7.Water&Wastewater Rate Study
Report Development 1 12 8 50 70 $15,870
S.Proposition 216 Public Hearing 1 12 4 16 $5.246
Total Estimated Meetings t Hours 14 1 79 32 222 8 341
Hourly Billing Rate $310 $275 $185 $80
Total Professional Fees $24,490 $8,800 $41,076 $640 $75.000
SG-Sanjay Ga or Total Fees $75,660
TR-Technical Reviewer
SC-Staff Consultants
Admin-Administrative Staff Total Expenses $4,036
Total Fees&Expenses
Page 84 of 148
Scope of Services for Water& Wastewater Rate Study
Yorl)a,Linda Water District
We appreciate the opportunity to submit this proposal and look forward to assisting Yorba Linda Water
District on this project. Please contact me at(213) 262-9304 regarding any questions.
This letter proposal may be used to form an agreement by signing and sending a copy For our records.
Respectfully submitted, Accepted by:
RAFTELIS FINANCIAL CONSULTANTS, INC. YORBA LINDA WATER DISTRICT
By: By:
Sanjay Gaur
Vice President Title: �7��4� � ���
Date:
8 Pago
Page 85 of 148
VENDOR
CONTRACT#
Exhibit B
Insurance Certificates
to
YLWD Professional Services Agreement 6/14
Page 86 of 148
VENDOR
CONTRACT#
CERTIFICATE 1: COMMERCIAL GENERAL LIABILITY INSURANCE
This certificate is issued to the Yorba Linda Water District, located at 1717 E. Miraloma
Avenue, Placentia, California 92870, that the following described policy has been issued to:
Insured:
Address:
Coverage is provided for the following Contract No. (under an annual policy and is not project
specific coverage):
(Coverage shall be at least as broad as Insurance Services Office Commercial General Liability
coverage, Occurrence Form No. CG 00 01.)
Twe of Insurance COMMERCIAL GENERAL LIABILITY: "Occurrence"Policies Only
Insurer and Policy No.:
Policy Expiration Date:
Limits of Liability in
Thousands (000)
Policy Covers
Each Occurrence Aggregate
BODILY INJURY: $ $
PROPERTY DAMAGE $ $
PERSONAL INJURY $ $
COMP OPERATIONS AGGREGATE $
[X] Premises Operations
[X] Contractual Liability
[X] Products/Completed Operations
[X] Separation of Insureds
I have examined the policy mentioned in the foregoing section, and am familiar with the terms and
endorsements of the policy. I have also reviewed Section 6.0 (Insurance) of the Insured's
1
YLWD Professional Services Agreement 6/14
Page 87 of 148
VENDOR
CONTRACT#
Agreement with Yorba Linda Water District. I do not certify that the policy covered by this
Certificate will be in place for the entire term of the Insured's Agreement with Yorba Linda Water
District but instead only confirm that the policy covered by this Certificate expires on the Policy
Expiration Date.
I certify that the following provisions apply:
1) The Yorba Linda Water District, its affiliated organizations and its and their
respective officers, directors, trustees, employees, agents, consultants, attorneys,
successors and assigns ("Covered Parties") are named as additional insureds on the
above-described insurance policy, as respects liability arising out of the activities
performed by or on behalf of the Insured. Coverage for the Covered Parties is not
limited to vicarious liability. Defense costs are paid in addition to limits.
2) The above-described insurance policy shall be primary insurance and any
insurance,pool coverage, or self-insurance maintained by the Covered Parties shall
be excess of the above-described insurance policy and shall not contribute with it.
The Yorba Linda Water District shall not be liable for the payment of premiums or
assessments under this policy.
3) The above-described policy will not be canceled except after thirty(30) days prior
written notice by U.S. Mail (ten (10) days for non-payment of premium) has been
given to Yorba Linda Water District.
4) The insurer issuing the above-described insurance policy shall have waived, either
according to the terms in their policies or by endorsement, all rights of subrogation
against the Covered Parties. The insurance policy allows the Insured to waive their
right of recovery prior to loss.
5) The insurer issuing this policy has a Best's rating as of the date set forth below of
no less than"A-:VII."
Insurance Carrier:
(General)
Address:
I, ,under penalty of perjury under the laws of the State of California,
declare as Insurance Broker to the Insured that the foregoing statements in this Certificate are true
and correct as of this day of , 20
Broker Representative:
Company or Firm:
Phone: Date:
CERTIFICATE 2: AUTOMOBILE LIABILITY INSURANCE
2
YLWD Professional Services Agreement 6/14
Page 88 of 148
VENDOR
CONTRACT#
This certificate is issued to the Yorba Linda Water District, located at 1717 E. Miraloma
Avenue, Placentia, California 92870, that the following described policy has been issued to:
Insured:
Address:
Coverage is provided for the following Contract No. (under an annual policy and is not project
specific coverage):
Coverage is Insurance Services Office (Form No. CA 0001, or equivalent) covering Automobile
Liability, Code 1 (any auto) or in the alternative, owned or scheduled autos plus non-owned and
hired autos.
Twe of Insurance: AUTOMOBILE LIABILITY: "Occurrence"Policies Only
Insurer and Policy No.:
Policy Expiration Date:
Limits of Liability in
Thousands (000)
Policy Covers
Each Occurrence Aggregate
BODILY INJURY $ $
(PER PERSON)
BODILY INJURY $ $
(PER ACCIDENT)
PROPERTY DAMAGE: $ $
BODILY INJURY AND PROPERTY
DAMAGE COMBINED: $ $
[X] Comprehensive Form
[X] Any Auto
[X] Owned
[X] Non-owned
[X] Hired
I have examined the policy mentioned in the foregoing section, and am familiar with the terms and
endorsements of the policy. I have also reviewed Section 6.0 (Insurance) of the Insured's
Agreement with Yorba Linda Water District. I do not certify that the policy covered by this
Certificate will be in place for the entire term of the Insured's Agreement with Yorba Linda Water
3
YLWD Professional Services Agreement 6/14
Page 89 of 148
VENDOR
CONTRACT#
District but instead only confirm that the policy covered by this Certificate expires on the Policy
Expiration Date.
I certify that the following provisions apply:
1) The Yorba Linda Water District, its affiliated organizations and its and their
respective officers, directors, trustees, employees, agents, consultants, attorneys,
successors and assigns ("Covered Parties") are named as additional insureds on the
above-described insurance policy, as respects liability arising out of activities
performed by or on behalf of the Insured.
2) The above-described insurance policy is primary insurance and any insurance,pool
coverage, or self-insurance maintained by the Covered Parties shall be excess of
the above-described insurance policy and shall not contribute with it. The Yorba
Linda Water District shall not be liable for the payment of premiums or assessments
under these policies.
3) The above-described policy will not be canceled except after thirty(30) days prior
written notice by U.S. Mail (ten (10) days for non-payment of premium) has been
given to Yorba Linda Water District.
4) The insurer issuing the above-described insurance policy shall have waived, either
according to the terms in their policies or by endorsement, all rights of subrogation
against the Covered Parties. The insurance policy allows the Insured to waive their
right of recovery prior to loss.
5) The insurer issuing this policy has a Best's rating as of the date of set forth below
of no less than"A-:VII."
Insurance Carrier:
Address:
I, ,under penalty of perjury under the laws of the State of California,
declare as Insurance Broker to the Insured that the foregoing statements in this Certificate are true
and correct as of this day of , 20
Broker Representative:
Company or Firm:
Phone: Date:
4
YLWD Professional Services Agreement 6/14
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VENDOR
CONTRACT#
CERTIFICATE 3: WORKERS' COMPENSATION
AND EMPLOYERS' LIABILITY INSURANCE
This certificate is issued to the Yorba Linda Water District, located at 1717 E. Miraloma
Avenue, Placentia, California 92870, that the following described policy has been issued to:
Insured:
Address:
Coverage is provided for the following Contract No. (under an annual policy and is not project
specific coverage):
(Coverage shall be as broad as required by the Labor Code of the State of California and
Employer's liability coverage.)
Limits of Liability in
Thousands (000)
Policy Covers
[X] WORKERS' COMPENSATION AND
EMPLOYERS' LIABILITY $
(EACH ACCIDENT)
Insurer and Policy No.:
Policy Expiration Date:
I have examined the policy mentioned in the foregoing section, and am familiar with the terms and
endorsements of the policy. I have also reviewed Section 6.0 (Insurance) of the Insured's
Agreement with Yorba Linda Water District. I do not certify that the policy covered by this
Certificate will be in place for the entire term of the Insured's Agreement with Yorba Linda Water
District but instead only confirm that the policy covered by this Certificate expires on the Policy
Expiration Date.
I certify that the following provisions apply:
1) The above-described insurance policy is primary insurance and any insurance,pool
coverage, or self-insurance maintained by the Covered Parties shall be excess of
the above-described insurance policy and shall not contribute with it. The Yorba
Linda Water District shall not be liable for the payment of premiums or assessments
under these policies.
5
YLWD Professional Services Agreement 6/14
Page 91 of 148
VENDOR
CONTRACT#
2) The above-described policy will not be canceled except after thirty(30) days prior
written notice by U.S. Mail (ten (10) days for non-payment of premium) has been
given to Yorba Linda Water District.
3) The insurer issuing the above-described insurance policy shall have waived, either
according to the terms in their policies or by endorsement, all rights of subrogation
against the Covered Parties. The insurance policy allows the Insured to waive their
right of recovery prior to loss.
4) The insurer issuing this policy has a Best's rating as of the date set forth below of
no less than"A-:VII."
Insurance Carrier:
Address:
I, ,under penalty of perjury under the laws of the State of California,
declare as Insurance Broker to the Insured that the foregoing statements in this Certificate are true
and correct as of this day of , 20
Broker Representative:
Company or Firm:
Phone: Date:
6
YLWD Professional Services Agreement 6/14
Page 92 of 148
VENDOR
CONTRACT#
CERTIFICATE 4: ERRORS AND OMISSIONS
This certificate is issued to the Yorba Linda Water District, located at 1717 E. Miraloma
Avenue, Placentia, California 92870, that the following described policy has been issued to:
Insured:
Address:
Coverage is provided for the following Contract No. (under an annual policy and is not project
specific coverage):
Limits of Coverage
Per Claim Aggregate
Insurer and Policy No.:
Policy Expiration Date:
I have examined the policy mentioned in the foregoing section, and am familiar with the terms and
endorsements of the policy. I have also reviewed Section 6.0 (Insurance) of the Insured's
Agreement with Yorba Linda Water District. I do not certify that the policy covered by this
Certificate will be in place for the entire term of the Insured's Agreement with Yorba Linda Water
District but instead only confirm that the policy covered by this Certificate expires on the Policy
Expiration Date.
I certify that the following provisions apply:
1) The above-described insurance policy is primary insurance and any insurance,pool
coverage, or self-insurance maintained by the Covered Parties shall be excess of
the above-described insurance policy and shall not contribute with it. The Yorba
Linda Water District shall not be liable for the payment of premiums or assessments
under these policies.
2) The above-described policy will not be canceled except after thirty(30) days prior
written notice by U.S. Mail (ten (10) days for non-payment of premium) has been
given to Yorba Linda Water District.
7
YLWD Professional Services Agreement 6/14
Page 93 of 148
VENDOR
CONTRACT#
3) The insurer issuing this policy has a Best's rating as of the date set forth below of
no less than"A-:VII."
Insurance Carrier:
Address:
I, ,under penalty of perjury under the laws of the State of California,
declare as Insurance Broker to the Insured that the foregoing statements in this Certificate are true
and correct as of this day of , 20
Broker Representative:
Company or Firm:
Phone: Date:
8
YLWD Professional Services Agreement 6/14
Page 94 of 148
PROJECT SCOPE & SCHEDULE
REVIEW
1 Kick-off Workshop, Data Collection & Project 1 9/21/20
Management
2 Financial Plan Development Oct/ Nov
3 Cost of Service Analysis for Water& Wastewater Nov/ Dec
4 Water& Wastewater Rates Development Nov/ Dec
5 Budget Allocation Model — Drought Uniform Rates Dec
6 Rate Workshop Feb 9, 2021
7 Water& Wastewater Rate Study Report
Board Receives and Sending the Prop 218 Notice March 9 / 23, 2021
8 Proposition 218 Public Hearing 1 May 25, 2021
9 Rates Implemented July 1, 2021
Page 95 of 148
Yorba Linda Water District
720 Water & Sewer Rate Study
Rate Design Board Workshop
Feb 9, 2021
RAFTELIS
Agenda
• Rate Study Overview
• Financial Policy Review
• Sewer Financial Plan and Rates
• Water Financial Plan and Rates
• Financial Plan
• Cost of service Analysis and Rate Design
• Customer Impacts
Page 97 of 148
Rate I at a G ance
Final Rate
Cost of Service Adoption
& Rate Design -Report
--Public Hearing
Financial Plan ..Cost allocations
..Rate design
..Evaluation of CIP and — Rate calculations
financing options — Customer impact
••Prefunding OPED / analyses
Pension Liability
Rate Setting ..
Cash flow analysis
for financial
Framework sufficiency
.-Financial goals and
policies
..Pricing objectives
Page 98 of 148
9
• Cost of Service Requirements
LEGAL Proposition 218 and Proposition 26 (Article XIIIC and
XIIID of California Constitution)
ENVIRONMENT • Pass-through Provision
OF RATE • AB 3030 — Section 53756 of the Government Code
MAKING
Water Conservation
• Article X of California Constitution — prohibits water
waste
• SB X7-7 — 20% reduction by 2020
• EO B-37-16 Each water agency will have a target based
on an indoor and outdoor water budget
Page 99 of 148
Financial
Policy
Financial
Min Debt • •
Policy Debt Coverage 2.25x
Reserve Targets Water Water Sewer Sewer
FY 2021 FY 2021
Operations of O&M 90 days $8.213M 90 days $732K
Capital Current FY CIP 100% $5.930M 100% $737K
Rate Stabilization of Water Sales 5% $1.033M
Emergency of Capital Assets 5% $11.486M 5% $3,031K
Conservation $104,911 $0.105M
Employee Liability $260,554 $0.261M $45,980 $46K
MWD Contingency of WS if on 100% MWD 100% $20.05M
FY 2021 Targets $47.079M $4,546K
Page 101 of 148
Sewer Financial
Plan and Rates
Sewer 1 Plan , Status Quo
Sewer Capital Financial Plan Projected Ending Balances (excl Debt Proceeds)
Updated Sewer CIP Jan 2021
$1.2 $1.05 $6.0
$1.a �. ° $5.a
= $4.0
o.��
$0.8 $3.a $2.50
$a.6� $1.32
$0.6 $0.54 $0.56 $2.0
$1.0 -$0.07
$0.4 $0.0
$0.2 -$1.0 -$1.78
-$2.Cc) MW
$0.0 - 3.0
FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
PAYGG ■ New debt Funded •Total Sewer C I P 6—wIIIIIIIIIII Unrestricted Ending Balances Target Balances • Alert Balance-,
Page 103 of 148
Sewer Financial Plan Dashboard - Proposed
Sewer Capital Financial Plan Projected Ending Balances (excl Deka Proceeds)
Updated Sewer CIP Jan 2021
LO 1.2 $1.05 — Ln $6.0
C C
$1.0 $0.87 •° $5.0 $4.39
$a.74 $3,75 4.03
$0.8 $4.0
$0.6 $4.54 $0.56
$3.0
$0.4 $2.0 =
X0,2 $1.a
$0.0 $0.0
FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
PAYGD ■New Debt Funded •Total Sewer CIP Unrestricted Ending Balances —Target Balance-, a Alert Balance-,
Page 104 of 148
Proposed Sewer Rates
Monthly
2022 IFY 20231 12026
Charge
021ALJujiJO221 024 JulMMA"W 1
Residential $8. 10 $9.55 $10.99 $12.64 $14.54 $15.05
Master Metered $7.62 $9. 19 $10.57 $12. 16 $13.99 $14.48
Commercial $8. 10 $9.55 $10.99 $12.64 $14.54 $15.05
Sewer Usage Rates( for commercial
accts only)
Tier 1 (0-7 ccf) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Tier 2 (8+ ccf) $0.52 $0.37 $0.43 $0.50 $0.58 $0.61
Page 105 of 148
Proposed Sewer Rate Impacts
Monthly Rate Impacts Jul 1.1 Jul 11 Jul 11 Jul 11 Jul 11
2021 20221 1 1
Residential $1.45 $1.44 $1.65 $1.90 $0.51
Master Metered $1.57 $1.38 $1.59 $1.83 $0.49
Commercial $1.45 $1.44 $1.65 $1.90 $0.51
Page 106 of 148
Water Financial
Plan and Rates
( FebPFAS Fees
1, 2021Dec •
ImpactPFAS •
5/8 $3.40
3/4 $3.40
1 $5.66
11/2 $11.32
2 $18.12
3 $39.66
4 $71.40
6 $181.32
FY 2021 Rev $745,275
FY 2022 Rev $896,098
Pq%e 108 of 148
Water Rate Design Discussion
L Mom
• Three Rate components :
1. Fixed O& M Monthly Charge based on meter size
2 . Commodity Rate
• Cover the cost of purchased water and power
3 . Capital Improvement Charge
• Assessed on the property roll
• Collect $6. 17M (without revenue adjustment)
• Includes debt service ($2 .73M ) + CIP need ($3 .44M )
Page 109 of 148
Water Financial I
Status Quo
Water Revenue Adjustments& Debt Coverage Water Operating Financial Plan
104-096 3.00X _
o �
••++ +++ r•����•••+++rr••����•••++ r++ 1.001{
6!x096 1.09x 1.13x
0.49
40.M0.38x SO � _ - ■
-0.26x -10Ox
20O 0.96x -S20_ -2.O4x
0.0% 4,096 4.096 0.096 0.0% 0.496 1.10x FY 2021 FY 2422 FY 2023 FY 2424 FY 2025 FY 2026 FY 2027 FY 2028
0.06 -2.53x - -3.00x
FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2.027 FY 2028 �Power Costs Water Supply Costs
t Salary Related Expenses o UAL Funding OPER f Pension
ti Water Rev Adjustrnents Water Debt Coverage{excl_LOC} Other Costs Debt Service
••Min Debt Cave rage-1.25x • Alert Coverage ttttttttti Reserve Funding Current Revenues
Policy Debt Coverage.2.25x —Proposed Revenues
Water Capital Financial Plan Projected Ending Balances (eXCI Debt Proceeds)
Updated WaterCIPJan2021
$12 $11.11
L5 $60
$10 $877
540
$7.29 *7.27 S7A6
��.�� •rr.............................rrr..••••r� rrr•
$5.56 $20
S6 $d
54 $3.44 -$20 $6 MUM
-$5
$2 -$40 -$17 .$
34
$0 -$60 FY 2021 FY 2022 FY 2023 FY 2.424 FY 2025 FY 2026 FY 2027 OWS
FY 2021 FY 3022 FY 2023 FY 2024 FY 2025 FY 2.026 FY 2427 FY 2028
t Unrestricted Ending Balances Target Bala noes
■PAYGO ■Naw Debt Funded a Total CIP I I ...rr.Min Targets 0 Alert Balances Page 110 of 14815
Water Financial I
Proposed
Water Revenue Adjustments& Debt Coverage Water Operating Financial Plan
I O,D95 7.4�r �, $so
4
6.a a.oar
$40
4.9% 3.00K $20
2.00K
2.095 .... o
1.0)k FY 2021 FY 2022 FY 2023 FY 2424 FY 2025 FY 242
,..... . .... .... ..... .... ....
6 FY 2427 FY 2028
0.0% 0.00x
FY 2021 FY 2422 FY 2023 FY 2424 FY 2025 FY 2025 FY 2427 FY 2028 �Power Casts Water Supply Costs
r Salary Related Expenses QUAL Funding OPE8 f Pension
I r Water Rev Adjustments Water Debt Coverage(excl_LOC) _Other Costs titititi■Debt 5enace
••Min Debt Cave rage-1.25x • Alert Coverage f Reserve Funding Current Revenues
Polity Debt Coverage-2.25x Proposed Revenues
Water Capital Financial Plan Projected Ending Balances (eXCI Debt Proceeds)
Upd oted WateFCrPlan 1021
$12 $11.11 , 570
c a $60
51a 58.77 _
$8 $7.29 $7.27 $7.45 2 550
$6.37 540
56 $5.5 6
$3.44 , •... ..r
$4 520
52 $10
$D $0 4 1
FY 2421 FY 2022 FY 2423 FY 2424 FY 2025 FY 2426 FY 2027 FY 2028
FY 2421 FY 2422 FY 2023 FY 2024 FY 2025 FY 2426 FY 2427 FY 2028
titititititi■Unrestricted Ending Balances Target Balances
■PAYGO ■New Debt Funded i Total CIP ......min Targets 0 Alert Balances Page 111 of 148
Cost of Service
Allocation to Cost Components
__.m --
REVENUE REVENUE REVEN REVENUE
REQUIREMEN REQUIREME1 REQUIRES REQUIREMENTS
SUPPLY BASE CONSERVATION EXTRA CAPACITY METER CUSTOMER
DELIVERY / (Peaking Costs) MAINTENANCE SERVICE
COSTS
17 Volumetric Rate ($/hcf) Fixed Charge by Meter Size
Page 112 of 148
Distribute Costs to
Classes
ji Fw_ rw M�
SUPPLY DELIVERY COSTS CONSERVATION EXTRA CAPACITY METER CUSTOMER
Use Use: Same for All Distributed to (PEAKING) MAINTENANCE SERVICE
Classes High Vol Users Peaking Factors or Meter Size # of Cust Bills
Meter Cap Ratios
Distribute Costs to Each Class
CUSTOMER CLASSES
• toServe EachClass
(Single • ,
18
Page 113 of 148
Rate Design
Commodity Rate Derivation
To calculate commodity rates, we combine the unit ($/CCF) costs of water
supply, water delivery, peaking/capacity costs and conservation costs
ME + + +
7M
SUPPLY DELIVERY EXTRA CAPACITY CONSERVATION TOTAL
Water supply Delivery rate (Peaking Costs) Conservation program VOLUMETRIC RATE
rate ($ /CCF) ($ /CCF) Peaking rate rate ($ /CCF) FOR EACH TIER
($ /CCF) ($ /CCF)
19
Page 114 of 148
Rate Design
Service MeterChargeDerivation
To calculate service meter charges, we combine the costs of base
delivery, meter maintenance, extra capacity and customer service
+ + + }
i
BASE DELIVERY METER EXTRA CAPACITY CUSTOMER TOTAL SERVICE
Delivery rate MAINTENANCE (Peaking Costs) METER CHARGE
($/Meter-size) AWWA CapacityRatio AWWA Capacity Ratio ($/Account) ($/Meter-size)
($/Meter-size) ($/Meter-size)
20
Page 115 of 148
Monthly O & M Service
•
No Revenue Adjustment
FY 2021 FY 2021 $ •
Monthly Service # of meters Billing & CS Capacity Cost of Current Impact
Charges Service
AL �A�
5/8 26 $4. 12 $21.54 $25.66 $22.26 $3.40
3/4 51602 $4. 12 $21.54 $25.66 $22.26 $3.40
1 181049 $4. 12 $35.90 $40.02 $37. 18 $2.84
11/2 602 $4. 12 $71.80 $75.92 $74. 14 $1.78
2 11108 $4. 12 $114.88 $119.00 $118.67 $0.33
3 7 $4. 12 $251.30 $255.42 $259.84 -$4.42
4 3 $4. 12 $452.34 $456.46 $467.59 -$11. 13
6 1 $4. 12 $1,148.80 $1,152.92 $1,039. 15 $113.77
Page 116 of 14821
Commodity Charge
No Revenue Adjustment
• Water Supply cost is under
normal BPP conditions (fixed +
variable) Water Water Cost of
• PFAS impact fees / reserves Usage Supply Power Service Current Impact
are utilized for the change Rate Rate
in BPP
• Any future power or water •
supply related cost Rate
increases beyond the
projections in the Study can
be pass-through in the
commodity rates
• MWD costs
• Power costs
• PFAS 0&M paid to
MWD
Page of 4:
Capital I
es
No Revenue Adjustment
FY 2021 CAPITAL CHARGES MONTHLY ANNUAL
JL
5/8 $11.74 $140.88
3/4 $11.74 $140.88
1 $19.57 $234.84
11/2 $39.14 $469.68
2 $62.62 $751.44
3 $136.97 $1,643.64
4 $246.54 $2,958.48
i
6 $626.14 $7,513.68
Page 118 of 14823
Private Fire Service
No Revenue Adjus ment
2021 FY 2021 • -
r FY
# of Meter Fire Cost of
meters Service Capacity Service urrent mpact
Private Fire
4 114 $ 1 .08 $6. 52 $7.60 $ 16.00 -$8 .40
6 137 $ 1 .08 $ 18.93 $20.01 $35 .00 -$ 14. 99
8 95 $ 1 .08 $40. 33 $41.41 $59 .00 -$ 17 . 59
10 5 $ 1 .08 $72 . 52 $73.60 $94.00 -$20.40
Page 119 of 14824
Proposed 5 Year Rates
5-year Rate Schedule FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
,Proposed AdjustmentsCurrent9% 9% Ak- 9% 9% 9% ...
Monthly Service Charges
5/8 $22.26 $27.97 $30.49 $33.24 $36.24 $39.51
3/4 $22.26 $27.97 $30.49 $33.24 $36.24 $39.51
1 $37.18 $43.63 $47.56 $51.85 $56.52 $61.61
11/2 $74.14 $82.76 $90.21 $98.33 $107.18 $116.83
2 $118.67 $129.71 $141.39 $154.12 $168.00 $183.12
3 $259.84 $278.41 $303.47 $330.79 $360.57 $393.03
4 $467.59 $497.55 $542.33 $591.14 $644.35 $702.35
6 $1,039.15 $1,256.69 $1,369.80 $1,493.09 $1,627.47 $1,773.95
Capital Charges
5/8 $12.80 $13.96 $15.22 $16.59 $18.09
3/4 $12.80 $13.96 $15.22 $16.59 $18.09
1 $21.34 $23.27 $25.37 $27.66 $30.15
11/2 $42.67 $46.52 $50.71 $55.28 $60.26
2 $68.26 $74.41 $81.11 $88.41 $96.37
3 $149.30 $162.74 $177.39 $193.36 $210.77
4 $268.73 $292.92 $319.29 $348.03 $379.36
6 $682.50 $743.93 $810.89 $883.88 $9163e430 of 14825
Proposed 5 Year Rates
-:,-year Rate Schedule FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
• • • - • Rev Adjustments Current &L 9 9 9% 9%hk
Private Fire
4 $16.00 $8.29 $9.04 $9.86 $10.75 $11.72
6 $35.00 $21.82 $23.79 $25.94 $28.28 $30.83
8 $59.00 $45.14 $49.21 $53.64 $58.47 $63.74
10 $94.00 $80.23 $87.46 $95.34 $103.93 $113.29
Water Usage Rate $2.86 $2.11 $2.30 $2.51 $2.74 $2.99
PFAS Impact Fee
5/8 $3.40 $3.40
3/4 $3.40 $3.40
1 $5.66 $5.66
11/2 $11.32 $11.32
2 $18.12 $18.12
3 $39.66 $39.66
4 $71.40 $71.40
6 $181.32 $181.32
Page 121 of 14826
Proposed 5 Year Annual Capital Charge
5-year Rate Schedule 122 FY 2023 FY 20241 1 .
5/8 $153.60 $167.52 $182.64 $199.08 $217.08
3/4 $153.60 $167.52 $182.64 $199.08 $217.08
1 $256.08 $279.24 $304.44 $331.92 $361.80
11/2 $512.04 $558.24 $608.52 $663.36 $723.12
2 $819.12 $892.92 $973.32 $1,060.92 $1,156.44
3 $1,791.60 $1,952.88 $2,128.68 $2,320.32 $2,529.24
4 $3,224.76 $3,515.04 $3,831.48 $4,176.36 $4,552.32
6 $8,190.00 $8,927.16 $9,730.68 $10,606.56 $11,561.16
Emok
Page 122 of 148
Residential Wat r Bill Impacts
1 meters inn PFAS impactfees, excL Copital (2022 vsCurrent)
$160
140
$120
100
• . $60
$40
20
0
5 ccf 10 ccf 18 ccf 25 ccf 35 ccf
■ Current Nater Bil Is $57.14 $71.44 $94.32 $114.34 $142.94
■ Proposed Water Bills $59.85 $70.40 $87.28 $102.05 $123.15
Water Impact $2.71 -$1.04 -$7.04 -$12.29 -$19.79
28
Page 123 of 148
Residential Water & Severer Bill Impacts
1 ureters inn. PF 4S impactfees, excl. Capital (2022 vsCurrent)
$160 — - —
$140
• $120
$100
$80
$60
$20
5 ccf 10 ccf 18 ccf 25 ccf 35 ccf
■ Current W+S $65.24 $79.54 $102.42 $122.44 $151.04
■ Proposed W+S $69.40 $79.95 $96.83 $111.60 $132.70
Total +S Impact $4.16 $0.41 -$5.59 -$10.84 -$18.34
29
Page 124 of 148
1
� r
Page 125 of 148
rf hanikyo
ue
Contact: Sanjay Gaur
213-262-9304 / sgaur@raftelis.com
31
IVISRB REGISTERED
MUNICIPAL
DVISOR
Raftelis is a Registered Municipal Advisor within the meaning
as defined in Section 15B (e) of the Securities Exchange Act
of 1934 and the rules and regulations promulgated
thereunder (Municipal Advisor Rule).
However, except in circumstances where Raftelis expressly agrees otherwise in writing,
Raftelis is not acting as a Municipal Advisor, and the opinions or views contained herein
are not intended to be, and do not constitute "advice" within the meaning of the
Municipal Advisor Rule.
32
ITEM NO. 10.2.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Brett R. Barbre, General Manager
SUBJECT:General Manager's Report
ATTACHMENTS:
1.General Manager's Report
Page 128 of 148
11Board of Directors Regular Meeting Tuesday, February 9, 2021
10.2. General Manager’s Report
Page 129 of 148
22Board of Directors Regular Meeting Tuesday, February 9, 2021
ITEM 1:
Delinquent Water Bills
Page 130 of 148
33
Delinquent Water Bills
Payment Due Residential Commercial Total Past Due # Customers
May 2020 $3,227.61 -----$3,227.61 40 RES -----
June 2020 $3,589.73 -----$3,589.73 35 RES -----
July 2020 $3,124.20 -----$3,124.20 28 RES -----
August 2020 $9,546.06 $115.52 $9,661.58 87 RES 1 COMM
September 2020 $6,210.40 $115.52 $6,325.92 63 RES 1 COMM
October 2020 $15,573.09 $637.28 $16,210.37 125 RES 2 COMM
November 2020 $24,947.32 $1,364.15 $26,311.47 247 RES 7 COMM
December 2020 $18,475.20 $965.18 $19,440.38 184 RES 5 COMM
January 2021 $93,314.67 $36,556.66 $129,871.33 1039 RES 73 COMM
February 2021 $42,222.12 $3,093.29 $45,315.41 444 RES 14 COMM
Outstanding Balances by Type
Current Total Outstanding Bill Amounts -$264,718.66 or 2,417 customers
Current Total Residential -$221,871.06 or 2,314 residential customers
Current Total Commercial -$42,847.60 or 103 commercial customers
All data as of February 09, 2021
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 131 of 148
44
$200,160.14
$221,703.91
$247,392.95
$259,614.98
$266,579.79
$305,573.82
$296,260.45
$221,871.06
+11%
+12%
+5%+3%
+15%
-3%
-25%
$0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
July 13 Aug. 24 Sept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9
Total Residential Delinquent Bills
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 132 of 148
55
$34,890.98
$60,492.32
$44,107.38
$41,629.54
$24,504.25
$35,194.59
$59,310.58
$42,222.12
+73%
-27%
-6%
-41%
+44%
+69%
-29%
$0K
$10K
$20K
$30K
$40K
$50K
$60K
$70K
July 13 Aug. 24 Sept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9
Total Commercial Delinquent Bills
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 133 of 148
66
$235,051.12
$282,196.23
$291,500.33
$301,244.52
$291,084.04
$340,768.41
$355,571.03
$264,718.66
+20%+3%+3%
-3%
+17%
+4%
-26%
$0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
July 13 Aug. 24 Sept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9
Total Outstanding Delinquent Bills
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 134 of 148
77
Current Delinquent & Late Payments
Date Residential Commercial Total
January 12, 2021 $296,260.45 $59,310.58 $355,571.03
February 09, 2021 $221,871.06 $42,847.60 $264,718.66
Difference -$74,389.39 (25.11%)-$16,462.98 (27.76%)-$90,852.37 (25.55%)
Date Residential Commercial Total
January 12, 2021 2,978 152 3,130
February 09, 2021 2,314 103 2,417
Difference -664 (22.3%)-49 (32.24%)-713 (22.78%)
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 135 of 148
88
Historic Payments in 27 Days
October 2020 Cycle 1 7,979 89.8%
October 2020 Cycle 2 5,630 92.0%
October 2020 Cycle 3 5,900 90.4%
October 2020 Cycle 4 5,741 91.7%
October 2020 Month 25,250 90.9%
Nov.2020 Cycle 1 7,980 91.4%
Nov.2020 Cycle 2 5,628 90.6%
Nov.2020 Cycle 3 5,898 90.6%
Nov.2020 Cycle 4 5,743 92.7%
Nov.2020 Month 25,249 91.3%
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 136 of 148
99
Historic Payments in 27 Days
Jan.2021 Cycle 1 7,997 92.0%
Jan.2021 Cycle 2 5,630 92.3%
Jan.2021 Cycle 3 5,904 Pending
Jan.2021 Cycle 4 5,748 Pending
Nov.2020 Month 25,279 Pending
Dec.2020 Cycle 1 7,977 87.4%
Dec.2020 Cycle 2 5,635 90.9%
Dec.2020 Cycle 3 5,905 90.0%
Dec.2020 Cycle 4 5,739 91.8%
Dec.2020 Month 25,256 89.8%
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 137 of 148
1010
ITEM 2:
Soft Collection Calls
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 138 of 148
1111
Soft Collection Calls
Started with 4 or more COMM
Now calling 3 or more RES and COMM
Made 1,935 calls
Collected 1,203 or 62%of calls
Total Collected -$409,809.02
Total added to Auto Pay -157
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 139 of 148
1212
1 -RES 1 -COMM 2 –RES 2 –COMM 3 -RES 3 -COMM 4 -RES 4 -COMM 5 –RES 5 -COMM
1120 52 290 8 85 2 46 1 34 0
Total 1 1,172 Total 2 298 Total 3 87 Total 4 47 Total 5 34
Current Past Due
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 140 of 148
1313
ITEM 3:
Coronavirus Mitigation Efforts
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 141 of 148
1414
CITY OF YORBA LINDA
City Hall is open on an appointment only during normal operating
hours. All visitors must wear a mask.
Council Meetings still virtual.
All indoor recreation centers are closed. Some walk-ins permitted.
Yorba Linda Community Center is closed.
Yorba Linda Police Services Station is closed to the public.
The new Library is open and operates under the State guidance
for retail services, and currently offers Grab and Go services.
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 142 of 148
1515
CITY OF PLACENTIA
City Hall is currently open with precautions in place. Guests
are to wear face coverings and practice social distancing.
Council Meetings still virtual.
Police Department Lobby/Front Counter is closed.
All Commission and Committee Meetings are cancelled.
Rental Halls, Picnic Shelters, Playgrounds and Fields are all
closed.
The Library is open with social distance protocols and a
maximum capacity of 30.
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 143 of 148
1616
COUNTY OF ORANGE
Hall of Administration Building open.
Board Meetings are In person.
The courthouses of Orange County Superior Court are open for limited in -person services.
Members of the public should NOT visit a courthouse unless they have been notified by the Court
that they have an in-person hearing or they have scheduled an appointment to enter the building
for counter services.
The Clerk-Recorder main office in Santa Ana is open for appointments, only the person
requesting service can enter the office. Marriage Services will continue virtually and in -person
branch offices in Anaheim, Laguna Hills, and the Old Orange County Courthouse in Santa Ana by
appointment only.
Most OC Parks and Beaches are open with restrictions. Restrooms are open but other buildings
are closed. Campground sites are temporarily closed in accordance with the Regional Stay at
Home Order.
OC libraries remain closed but offer curbside pickup and physically distanced single -user
computers by reservation for one -hour sessions.
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 144 of 148
1717
OCWD, MWD and MWDOC
All offices closed to the public.
All meetings virtual.
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 145 of 148
1818
Questions?
Board of Directors Regular Meeting Tuesday, February 9, 2021 Page 146 of 148
ITEM NO. 12.1.
AGENDA REPORT
MEETING DATE:February 9, 2021
TO:Board of Directors
FROM:Brett R. Barbre, General Manager
STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary
SUBJECT:Meetings from February 10 - April 30, 2021
ATTACHMENTS:
1.BOD - Activities Calendar
Page 147 of 148
Board of Directors Activity Calendar
Event Date Time Attendees
February
OC LAFCO Wed, Feb 10 8:15 AM
YL Planning Commission Wed, Feb 10 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Feb 16 7:30 AM
SAWPA Commission Tue, Feb 16 9:30 AM
YL City Council Tue, Feb 16 6:30 PM Jones
MWDOC Board Wed, Feb 17 8:30 AM Miller
UWI Conference Wed, Feb 17 12:00 PM Jones
OCWA Webinar Wed, Feb 17 12:30 PM Hawkins/Jones/Miller
OCWD Board Wed, Feb 17 5:30 PM Jones
UWI Conference Thu, Feb 18 8:30 AM Jones
Groundwater Resources Assn Conference Tue, Feb 23 8:00 AM Jones
Board of Directors Workshop Meeting Tue, Feb 23 8:30 AM
Groundwater Resources Assn Conference Wed, Feb 24 8:00 AM Jones
MWDOC Water Policy Forum Wed, Feb 24 10:30 AM Hawkins/Jones
OCSD Board Wed, Feb 24 6:00 PM Jones
YL Planning Commission Wed, Feb 24 6:30 PM Hawkins (As Needed)
March
ISDOC Executive Committee Tue, Mar 2 7:30 AM
SAWPA Commission Tue, Mar 2 9:30 AM
YL City Council Tue, Mar 2 6:30 PM DesRoches
MWDOC Board Wed, Mar 3 8:30 AM Miller
OCSD Operations Committee Wed, Mar 3 5:00 PM
OCWD Board Wed, Mar 3 5:30 PM Jones
WACO Fri, Mar 5 7:30 AM
Board of Directors Regular Meeting Tue, Mar 9 5:30 PM
OC LAFCO Wed, Mar 10 8:15 AM
YL Planning Commission Wed, Mar 10 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Mar 16 7:30 AM
SAWPA Commission Tue, Mar 16 9:30 AM
YL City Council Tue, Mar 16 6:30 PM Lindsey
MWDOC Board Wed, Mar 17 8:30 AM Miller
OCWA Webinar Wed, Mar 17 11:30 AM
OCWD Board Wed, Mar 17 5:30 PM Jones
Board of Directors Workshop Meeting Tue, Mar 23 8:30 AM
SLDF Governance Module 1 Wed, Mar 24 1:00 PM Lindsey
OCSD Board Wed, Mar 24 6:00 PM Jones
YL Planning Commission Wed, Mar 24 6:30 PM Hawkins (As Needed)
SDLF Governance Module 1 Thu, Mar 25 1:00 PM Lindsey
April
WACO Fri, Apr 2 7:30 AM
ISDOC Executive Committee Tue, Apr 6 7:30 AM
SAWPA Commission Tue, Apr 6 9:30 AM
YL City Council Tue, Apr 6 6:30 PM Hawkins
MWDOC Board Wed, Apr 7 8:30 AM Miller
OCSD Operations Committee Wed, Apr 7 5:00 PM
OCWD Board Wed, Apr 7 5:30 PM Jones
Board of Directors Regular Meeting Tue, Apr 13 5:30 PM
OC LAFCO Wed, Apr 14 8:15 AM
YL Planning Commission Wed, Apr 14 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Apr 20 7:30 AM
SAWPA Commission Tue, Apr 20 9:30 AM
YL City Council Tue, Apr 20 6:30 PM Miller
MWDOC Board Wed, Apr 21 8:30 AM Miller
OCWA Webinar Wed, Apr 21 11:30 AM
OCWD Board Wed, Apr 21 5:30 PM Jones
Board of Directors Workshop Meeting Tue, Apr 27 8:30 AM
MWDOC/OCWD Joint Planning Committee Wed, Apr 28 8:30 AM
OCSD Board Wed, Apr 28 6:00 PM Jones
YL Planning Commission Wed, Apr 28 6:30 PM Hawkins (As Needed)
ISDOC Thu, Apr 29 11:30 AM
As of February 3, 2021
Page 148 of 148
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
ITEM NO. 9.2.
i
1
Historyof YLWD '
; .
lite
-`� Presented By;
Brett R. Barbre
General Manager
Yorba Linda4;Et-
Water Districliy
Board of Directors Regular Meeting Tuesday, February 9, 2021 T
Background of the YLWD
° • – YO
rba Linda Mutual Water Company
Built Highland & Bastanchury Reservoirs
Groundwater Wells — Drilled #10 in 1929
Groundwater — no import water -
-�— �4 – Yorba Linda County Water District
First MWD Connection 1962 : OC-36 �
First MWD Connection 1966 : OC-51.* .
Background of the YLWD
1960's & 1970's •
Integrate Imported water into s stemY J
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Moderate growth ; YLWD Financed
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Planning for Significant Growth
1980's
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Import50 50 and Groundwater -
Significant
/
Growth — IDI & ID2 — Tax Roll Finance
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Background of the YLWD
1990's & 2000's
Significant growth — Plan for 50-50 Water
Tax Roll, Developer and YLWD Financed Facilities
2010's ..
Growth Continues; YLWD Financed Facilities
Begin replacement of Aged Facilities
State mandates reductions in water usage:!.- ,'
Current Assets & Assumptions
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Reservoirs + "
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14 — Total Capacity 57. 18 MG }
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Replacement Value - $ 183,221,000
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Life of Reservoir — 100 years
Major Maintenance — 50 years
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ITEM NO. 9.2.
ReservoirFinancingMUML
Springview 8.00 MG 1981 ID 1 - Property 2031 2081 $24,000,000
Tax
Little Canyon 0.82 MG 1986 ID 1 - Property 2036 2086 $41180,000
Tax
Bryant Ranch 2.30 MG 1986 ID 2 - Property 2036 2086 $8,855,000
Tax
Elk Mountain 6.02 MG 1989 ID 2 - Property 2039 2089 $181,000,000
Tax
Chino Hills 0.59 MG 1990 ID 1 - Property 2040 2090 $2,375,000
Tax
Santiago 1 .1 1 MG 1990 ID 2 - Property 2040 2090 $41235,000
Tax
Camino cle 3.86 MG 1991 ID 2 - Property 2041 2091 $12,320,000
Bryant Tax
Yorba Linda �.
Water Distrix ..-
Board of Directors Regular Meeting Tuesday, February 9, 2021
It. _ "•Tri-- t�; i
ITEM NO. 9.2.
CapacityReservoir - . .
Gardenia 1 .98 MG 1997 Vista del Verde 2047 2097 $7,623,000
Valley View 1 .98 MG 2002 Vista del Verde 2052 2102 $7,623,000
Quarter Horse 7.20 MG 2005 Pulte and S&S 2055 2105 $211810,000
k Yorba Linda .... _
Water Dit icj.._-
Board of Directors Regular Meeting Tuesday, February 9, 2021
ITEM NO. 9.2.
CapacityReservoir - . .
Lakeview 8.00 MG 2009 2008 COPS 2059 2109 $2410001000
Highland 6.0 MG 2010 2003 and 2060 2110 $18,000,000
2008 COPS
Hidden Hills 2.0 MG 2010 2008 Series 2060 2110 $71700,000
Bond Financed
Fairmont 7.32 MG 1972 YLWD 2022 2072 $22,500,000
G.O. Notes
Ask Alll�
Yorba Linda �. .}.
� _
Water Distrlct7y :
Board of Directors Regular Meeting Tuesday, February 9, 2021
- = •
YLWD Reservoirs
Replacement Cost Per 2018 AMP J
$205,721 ,000
A4f lop
Property Taxes -wow
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$72,200,000
35% ' J
Developer Financed �
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$96,465,000
47%
4wYLWD Debt Financed
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$37,056,000 .0 ' a
.
* 18% J J
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Current Assets & Assumptions
Booster Pump Stations + "
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12 — 5 stand alone; 7 with Reservoir J ;
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Replacement Value - $33,721,094 , - J
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Life of Booster Pump Station — 50 years
Mayor Maintenance — 25 years ,,, ►: ,� ,�
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YL
ITEM NO. 9.2.
• • • • •
Booster . . . . - . .
Pump
Station.A
Springview 1,000 GPM 1981 ID 1 - 2006 2031 $906,560
Property
Tax
Timber 1 ,975 GPM 1985 ID 1 - 2010 2035 $3,923,400
Ridge Property Tax
Hidden Hills 2,000 GPM 1988 ID 2 - 2013 2038 $1,830,000
Property Tax
Box Canyon 4,500 GPM 1989 ID 2 - 2014 2039 $879,032
Property Tax
Elk Mountain 2,750 GPM 1989 ID 2 - 2014 2039 $11493,892
Property Tax
Santiago 2,500 GPM 1990 ID 2 - 2015 2040 $1,645,768
Property Tax
Yorba Linda
Water Distrix
Board of Directors Regular Meeting Tuesday, February 9, 2021
ITEM NO. 9.2.
r
• • • • •
Booster . . .
Pump Ok
Station 1�
Paso Fino 2,800 GPM 2000 Vista Del Verde 2025 2050 $1 ,379,611
Valley View 21400 GPM 2002 Vista Del Verde 2027 2052 $1 ,489,040
a
Yorba Linda �. __ -. ..............
1 A
Water Distnct7 -
Board of Directors Regular Meeting Tuesday, February 9, 2021
`Arm
ITEM NO. 9.2.
• • • •Booster •
Capacity -
Cost
Pump Vehicle (2018 $'s)
—Station
Lakeview 51000 GPM 2007 2008 Bond 2032 2057 $3,138,296
Financing
Highland 18,000 GPM 2012 2003 and 2037 2062 $6,479,184
2008 Bond
Financing
Yorba Linda 51100 GPM 2014 YLWD LOC 2039 2064 $1,739,348
Fairmont 17,200 GPM 2018 2017 Bond 2043 2068 $8,816,963
Financing
a
Yorba Linda
Water Distrix .._
Board of Directors Regular Meeting Tuesday, February 9, 2021
YLWD Booster Pump Stations
Replacement Cost Per 2018 AMP
$33,721 ,094
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Property Taxes •
$10,678,652 ' • ~
0
32/o Developer Financed • •
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YLWD Debt Financed • ♦ I •
$20,173,791
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60%
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$2,868,651 j .J •
8% . ' •
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ITEM NO. 9.2.
r
ID-1 Financed Facilities
_ rChino Hills Reservoir
1990—0.59 MG
C � "`moi ) �x�` �® "'S �f :;� �.;1 1 hi• +e �-'; i�.,ll y
Y
Little Canyon Reservoir Timber Ridge BPS '`
1986—0.82 MG 1985—1,975 GPM x
Springview Reservoir&BPS
1981—8.0 MG; 1,000 GPM
v
YLWDv
Headquarters _
Yorba Linda �-
Water DisLri .�
} - ,-"--
Board of Directors Regular Meeting Tuesday, February 9, 2021 T
ITEM NO. 9.2.
r
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ID-2 Financed Facilities
Santiago Reservoir&BPS
z.- 1990—1.11 MG;2,500 GPM -
Camino de Bryant Reservoir
Hidden Hills BPS 1991—3.86 MG
d
1988—2,000 GPM
0
Box Canyon BPS
0
1989—4,500 GPM
1
YLWD Bryant Ranch Reservoir Elk Mountain Reservoir&BPS
` Headquarters ~F 1986—2.30 MG 1989—6.02 MG;2,750 GPM
.90E
Yorba Linda
� ��
Water Districl!!�-,--". 1 .
Board of Directors Regular Meeting Tuesday, February 9, 2021 T
Gardenia Reservoir
11
Vista del Verde
Developer Financed Facilities
fi
2000 1
MG
Valley View Reservoir&13PS
Vista del Verde
Yar�atinc ,,,
L j BPS
2000 111 2,800GPM
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dt¢ E.,'.4. � s,Y. ;�,. , i� - _ �',ai•_o,f-.� o�,�o .t -�Ci
YLWD carterseadquartersag
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,: * ,4,
•� :'�:�*>f'�1�'l. u i i��z� �� ,=s3�. �_;cam _ k .�'-- •�_, � •
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ITEM NO. 9.2.
r �
YLWD Financed Facilities
Lakeview Reservoir&BPS
2007—5,000 GPM ~
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— 4af
2009 8.0 MG
2008 Bond Financing Fairmont Reservoir&BPS
s;
1972—7.32 MG—YLWD COPS
r`
2018—17,200 GPM -2017 Bond Financing
0
Hidden Hills Reservoir
Yorba Linda BPS 2010—2.0 MG
Highland Reservoir&BPS 2014—2,100 GPM 2008 Bond Financing
0
2010—6.0 MG LOC Financed
2012—18,000 GPM o
2003&2008 Bond Financing •.
.'� YLWD •a, ��.- -. .-
Headquarters
'd
241
Yorba Linda , _ �-•-
Water Distric _j '''JJ --iiiiiiii
---
Board of Directors Regular Meeting Tuesday, February 9, 2021 T
y %Arl if -
Current Assets & Assumptions
r n w rWells
G ou ate
L �
9 — fully operational J
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1 — drilled but not yet operational
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Replacement Value - $28,000,000
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Life of Casing — 50 years
Major Maintenance — 25 years
YL
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ITEM NO. 9.2.
. . . Financed
Well 1 2,300 GPM 1950 YL Mutual WC $2,800,000
Well 5 2,300 GPM 1950 YL Mutual WC $21800,000
Well 7 1,800 GPM 1950 YL Mutual WC $21800,000
Well 10 1,800 GPM 1929 YL Mutual WC $2,800,000
Well 12 1,200 GPM 1949 YL Mutual WC $2,800,000
Developer
Well 18 21200 GPM 2002 Funded $2,800,000
CUP
Well 19 21100 GPM 2004 (MWD-OCWD) $2,800,000
Well 20 3,000 GPM 2010 Bond Financed $2,800,000
Well 21 3,000 GPM 2015 LOC Financed $2,800,000
Well 22
6 (drilling only) 21400 GPM 2018 YLWD PAY-GO $2,8001000
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Yorba Linda _ -----�
Water Distrix ..-- `
Board of Directors Regular Meeting Tuesday, February 9, 2021
Current Assets & Assumptions
MWD Connections
Le
3 — Treated — 45 CFS (20,, 197 GPM )
1 — Untreated — 4 CFS ( 1,795 GPM )
� Replacement Value - $ 1,200,000 ( low)
YL
W 1 - .�
ITEM NO. 9.2.
Capacity.MWD
Connection - .
OC-36 4 CFS
(Untreated) (1 ,795 GPM) 1962 PAY-GO $3004,000
10 CFS
OC-51 (Treated) (4,488 GPM) 1966 PAY-GO $300,000
30 CFS
OC-66 (Treated) (13,465 GPM) 1995 PAY-GO $300,000
5 CFS
OC-89 (Treated) (2,244 GPM) 2002 PAY-GO $300,000
4
is-
Yorba Linda
Water Dist] ic ..-
Board of Directors Regular Meeting Tuesday, February 9, 2021 R-
• It
YLWD Groundwater Wells/MWD Connections
Replacement Cost Per 2018 AMP
i
$29,200,00 .+
YL Mutual Water Company '
$5,600,000
19% i ♦ «
Developer/Other
'r $14,000,000 '� «
' $4,000,000 48% «
14% YLWD Pay-Go
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$5,600,000 YLWD Debt Financed ' 4V J •
� 19%
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ITEM NO. 9.2.
Off-Site YLWD Groundwater Wells
A 19i
YLWD
r o Headquarters
8
Well 21 a _
3,000 GPM—Drilled 2015
LOC Financed
y I� •
Well 20 ' _fir► -
3,000 GPM—Drilled 2010 ' •
2008 Bond Financed I
Well 22
t " 2,400 GPM—Drilled 2018
P a NOT YET EQUIPPED
" Pay-Go for drilling
A.y.
a
Yorba Linda
Water Dist rix - y
_-
Board of Directors Regular Meeting Tuesday, February 9, 2021
`-ir�-�• ,tom--��
ITEM NO. 9.2.
rrr� On-Site YLWD Groundwater Wells
r
kk
Well 12 - "
1,200 GPM-Drilled 1949
Yorba Linda Mutualr
!`r► - _ Well 1
Well 7 2,300 GPM-Drilled 1950
1,800 GPM-Drilled 1950 Yorba Linda Mutual
3
WON Yorba Linda Mutual ,
` + 4i
Well 18 Well 5
2,200 GPM-Drilled 2002
Visa del Verde Funded 2,300 GPM-Drilled 1950
Yorba Linda Mutual
Well 19
2,100 GPM-Drilled 2004
MWD-OCWD CUP Well
Well 10
1,800 GPM-Drilled 1929
Yorba Linda Mutual
Yorba Linda -
Water Distrjcj.� y :
Board of Directors Regular Meeting Tuesday, February 9, 2021
It. _ �"1
ITEM NO. 9.2.
YLWD MWD Connections ` '
OC-36—Untreated
r '' • t,;Y {� 4 CFS(1,795 GPM
1962—Black Gold
YLWD Funded
OC-51—Treated
10 CFS(4,488 GPM)
1966—Lower Feeder
YLWD Funded OC-89—Treated
5 CFS(2,244 GPM)
2002—Allen McCullough Pipeline
Pulte&S&S Funded
OC-66—Treated
30 CFS(13,465 GPM)
1995—Allen McCullough Pipeline s
YLWD Funded
7 YLWD
Headquarters
f'
Yorba Linda
Water Distrix .._-
Board of Directors Regular Meeting Tuesday, February 9, 2021
Two Str*ikes i n the
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Facilities not Fire Hardened
Entire District not Gravity Fed
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State Imposed 36% Reduction :J : , _
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Significant decrease in Revenue .
2 Board Members Recalled ; 1 Defeated,-4,".,
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YL - � - -
Assets for the
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Asset Management Plan J J
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CMMS System . A -.0, , .0
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_
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Engineering & Operations
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Finance & HR support
pp - _
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Challenges for the District
WE MUST CONTROL OUR DESTINY
WE MUST STOP PLAYING CATCH-UP
WE MUST PREPARE FOR THE BUBBLE
WE MUST DEVELOP USABLE RESERVES
WE MUST DE-LINK COMMODITY RATE
YL
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WeNeedto Clean Uand
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Prepare for Future Challenges
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We Must Be Nim e . ..
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Four Qualck Examples
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1) Elk Mountain and Wells 16 & 17;
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2) Pre-Annexation — Ability to Overproduce;
3) Bastanchury vs. Highland Reservoirs; ,
4) MWD rates vs. OCWD rates,
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1) Routine Maintenance — Fixed Connection Charge J
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2) Variable Water & Power — Commodity Charge ,
3) Capital Improvement Projects — Significant Projects
to protect & maintain Capital Facilities
4) Legacy Projects — Complete replacement or new
Capital Facilities ,,,,► r
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Rate Structure
1) Pass through water & power increases
on Commodity;
2) Fully Funds CIP projects as
recommended by AMP/CMMS;
3) Reserves increased to cover 1 years
MWD water in 10 years;
4) YLWD controls destiny in the future. - .. '
ITEM NO. 9.2.
- .
Projected Annual
Expenses $31,984,675 $34,571,760 $33,513,386 $35,502,480 $37,189,174 $38,982,233
Maintain 365
Coverage (per
AA Fitch Credit
Profile) $31,984,675 $34,571,760 $33,513,386 $35,502,480 $37,189,174 $38,982,233
Projected
Reserve Balance
Year End $32,107,231 $34,582,426 $39,271,839 $45,214,505 $49,985,595 $54,505,354
Annual Increase
of Reserves $781,212 $2,475,195 $4,689,413 $5,942,666 $4,771,090 $4,519,759
Cumulative
Amount of
Reserves
Available $781,212 $10,666 $5,758,453 $9,712,025 $12,796,421 $15,523,121
YE Debt
Coverage Ratio
(Policy — 2.25%) 1 .81% 2.18% 3.02% 3.15% 3.80% 4.52%
'A
_ Yorba Linda
Water DisLricttr�