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Home My WebLink About2021-03-09 - Board of Directors Meeting Agenda PacketAGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, March 9, 2021, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1.TELECONFERENCE INFORMATION In an effort to help mitigate the spread of Coronavirus (COVID-19), the District will be facilitating participation in this meeting via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. Information for accessing this meeting is provided below. Public comment related to items on this agenda or other matters within the District's jurisdiction will be facilitated on the teleconference or can be submitted in writing via e-mail to the Board Secretary (bodsecretary@ylwd.com) at least two (2) hours prior to the start of the meeting. If you choose to submit comments via e-mail, please identify the agenda item you wish to address. Your comments will be shared with the Board prior to the meeting. For questions regarding participation please call 714-701-3020. Computer/Mobile Device: https://zoom.us/j/99798967773/ Telephone: 669-900-6833 or 346-248-7799 Meeting ID: 997 9896 7773 2.CALL TO ORDER 3.PLEDGE OF ALLEGIANCE 4.ROLL CALL Phil Hawkins, President J. Wayne Miller, PhD, Vice President Trudi DesRoches, Director Brooke Jones, Director Tom Lindsey, Director 5.ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 6.INTRODUCTIONS AND PRESENTATIONS 6.1.Elected Official Liaison Reports 6.2.Federal and State Legislative Update 6.3.Proposition 218 Outreach Communications Plan 7.PUBLIC COMMENTS Any individual wishing to address the Board or Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 8.CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There Page 1 of 99 will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 8.1.Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $528,172.11 8.2.Ratifying Revised Budgeted Positions for Fiscal Year 2021 and Amending Exhibits in the Personnel Manual for Unrepresented Employees and Yorba Linda Water District Employees Association Memorandum of Understanding Recommendation: That the Board of Directors: (1) adopt Resolution No. 2021- XX ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2021; (2) adopt Resolution No. 2021-XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2021-2023; and (3) adopt Resolution No. 2021-XX amending Exhibit A of the Yorba Linda Water District Employees Association Memorandum of Understanding for the remainder of Fiscal Years 2021-2023. 8.3.Declarations of Restrictive Covenants with James and Christine Sanders Recommendation: That the Board of Directors authorize the President and General Manager to execute two Declarations of Restrictive Covenants with James and Christine Sanders of 17881 Pineridge Drive, Yorba Linda. 9.ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board or Committee discussions are needed prior to formal action. 9.1.Requests for Concurring Nomination Resolutions for ACWA-JPIA 2021 Executive Committee Election Recommendation: That the Board of Directors consider adopting concurring resolutions in support of the nominations of Randall James Reed, President of Cucamonga Valley Water District, and Melody A. McDonald, President of San Bernardino Valley Water Conservation District, to ACWA-JPIA's Executive Committee. 9.2.Memorandum of Understanding with City of Yorba Linda Recommendation: That the Board of Directors approve the Memorandum of Understanding between the Yorba Linda Water District and City of Yorba Linda. 10.DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1.Construction of Per- and Polyfluoroalkyl Substances (PFAS) Removal Groundwater Treatment Plant 10.2.Wastewater Collection System Maintenance Activities 11.REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1.Director's Reports 11.2.General Manager's Report Page 2 of 99 11.3.General Counsel's Report 11.4.Future Agenda Items and Staff Tasks 12.COMMITTEE REPORTS 12.1.Interagency Committee with MWDOC and OCWD (Hawkins/DesRoches) - Next meeting will be scheduled when needed. 12.2.Joint Agency Committee with City of Yorba Linda (Hawkins/Lindsey) - Minutes of the meeting held Monday, March 1, 2021 at 4:00 p.m. will be presented when available. Next meeting is scheduled Monday, June 7, 2021 at 4:00 p.m. 12.3.Joint Agency Committee with City of Placentia (Miller/Lindsey) - Next meeting will be scheduled when needed. 13.BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1.Meetings from March 10 - May 31, 2021 14.ADJOURNMENT 14.1.A Board workshop meeting is tentatively scheduled for Tuesday, March 23, 2021, at 8:30 a.m. The next Regular board meeting will be held Tuesday, April 13, 2021. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Prior to the Governor’s ‘Stay-at-Home’ Executive Orders regarding COVID-19, non-exempt materials related to open session agenda items that were distributed to a majority of the Board of Directors or Committee Members less than seventy-two (72) hours prior to the meeting were made available for public inspection in the lobby of the District’s Administrative building during regular business hours and posted on the District’s website shortly thereafter (GC 54957.5). As the District’s lobby has been closed to the public in accordance with the Governor’s Executive Orders and to help mitigate the spread of COVID-19, staff will make these materials available on the District’s website (https://ylwd.com/) as soon as possible following receipt. Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 3 of 99 ITEM NO. 6.3. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Alison Martin, Public Affairs Manager SUBJECT:Proposition 218 Outreach Communications Plan Staff will review the attached presentation during the meeting. ATTACHMENTS: 1.Presentation Page 4 of 99 Prop . 218 Notice & Community Outreach Presented • Alison Martin Public Affairs Manager Yorba Linda - - - - - - Water District - - 1 - - Board of Directors Regular Meeting March 9, 2021 Page 5 of 99 Overview qil Direct Mail Notification Targeted Stakeholder Outreach Q Virtual Town Hall 0 Fact Sheet � FAQ ,�� Media Relations Yorba Linda - Water District - "'` "�� - � ✓ - -- - - - - - Page 6 of 99 a , NOTICE OF PUBLIC HEARING ;. And proles![nslruc}Ions far propOled C1=qas to WUtft rates end tato sIrutl uru r FOCW D will hmi�ga wn m"gret� tE!wIgN.c✓h f_i g,Direct Mail hrdr�no.d TLmef tp�q eiglrl l ! .tYf^r rF9i�7 Nllr:Mr"J/e:erreft • Post Office Drop no later than April 22, " =",:,: =-17 Wit, 2021 • Legal notifications of all Prop. 218 NrdghborhoadDllreeings Sv}ardpr.,4upusl 6.4]d 8-11 a.m. requirements = _. • Encouragement of public input and = r ��r• r, ? dF iurrdvr.Aug"16 2016 participation - et t1.1sua}arPr.ymFl 2s�.''a�urq r :.I • Notification of Town Hall Meeting Sahmdny.Aulawl 213,ZUT6 tl-n am Far.:rcmu 9vmer�i vy;�I1a01 • Notification of Public Hearing G3.SCra.vtv��o .kraa .iarAo Ano. tvesdpy.AupvYl x0.207 i • Details related to potential rate increase 4-3:3RPjM/6;30-7am. 'crit 0-jr-.w L"=uriv Weil s b0lcl • 8axd Fcaw Fixed rates related to O&M / CIP costs py ri A, Fi mscnia. _ ,' Ijflpit�}Q,ZF V�bb • Variable rates related to water use �y t"r puhtic 11"ft I•a«d V09 • Pass-through rates related to rates adopted - '�"°°' �° ' °"`��" ... ... ... � 6G;Od7r�4Cur�:.N;�I��illfiel by MWD, MWDOC and OCWD . 0 L ! i Linda - goes 1't r or(a Place Port o I the W01 IV atDistrict _- 412t — -12 sy5iem only$,27 goes to pay.t age of 99 JeTargeted Stakeholder Outreach • Yorba Linda City Council / City Staff • Yorba Linda Women's Club • Placentia City Council / City Staff • East Lake Village Community • Placentia-Linda Unified School District Association • Yorba Linda Chamber of Commerce • Yorba Linda Veterans Memorial Board • Placentia Chamber of Commerce • Yorba Linda Taxpayers Association Yorba Linda District -- Page 8 of 99 Ca:what natural hazard have you experienced or been affected by in the pest 3 years?tChKk all[hat apply} w Virtual Town Hall (8 * Live Online Production • Simulcast to Website, YouTube, Facebook 1A11 04-1c WATER DISTRICT • Encouragement of public input and participation The Future 01: I�OC FORUM • Live Q&A (through online comment PHILANTHROPY ,., "C, section) 4 Non-Drofib 8 ...a 1.P Landing _ wiSN Yurposvilmpact 9 A N K OF AMER]CR 1 9 ` • TelePrompTer support ,+ = • Greenscreen background ' 'h • Pre-recorded "look-live" segments AN { Yorba Linda Rr� Water DistrictYou Tube Duane came ..nn Nig4B1 Y5q[eI Ou#/.Cf Vke A�sl4sn! Page age • o 99 ® Fact Sheet FAQ • Accurate and timely information • Dispels common myths , • Explain Cost-of-Service • Fixed Cost vs. Variable Cost • Community Meeting Schedule Details • Address differences between rates and taxes • Provide details on rate adjustments (sewer/water) • CIP funding plan • Potential impact if nothing is done YL W Media Relations t i r • Coordinate with OC Register AL r A • Coordinate with Voice of OC - • Promote through social media s • Leverage stakeholder outreach communications channels Yorbi Linda Water Dr t Page of 99 1 0 The Team '' W -- CommunicationsLAB dW r Brian Locherie Martin McIntosh Narah Jayasekera Jessica Van oyen President ., VP of operations Account Executive COW"Director Goverrtr unl Alfairs Graphic Design& Branding A' Yorba Linda Water District - _ lifto Page of 99 ITEM NO. 8.1. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Delia Lugo, Finance Manager Keri Hollon, Accounting Assistant I SUBJECT:Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $528,172.11. BACKGROUND: Pursuant to Section 31302 of the California Water Code, staff is submitting a list of disbursements to the Board of Directors for approval. The items on this disbursement list include: a wire of $3,457.33 to Bank of America for January 2021 interest accrual payment; a check of $46,875.39 to Aqua-Metric Sales for J19- 52 meter replacement program; and a check of $47,122.44 to Anaheim Public Utilities for January and February 2021 electrical charges at various locations. The balance of $133,206.80 are routine invoices. The Accounts Payable check register total is $230,661.96 and Payroll No. 4 total is $297,510.15; where total disbursements for this agenda report is $528,172.11. A summary of the disbursements is attached. ATTACHMENTS: 1.Cap Sheet 03-09-2021 2.Check Register 03-09-2021 Page 13 of 99 Summary of Disbursements March 9, 2021 CHECK NUMBERS: 03/09/21 Computer Checks 77633 - 77718 $ 227,204.63 $ 227,204.63 WIRES: W 022621 Bank of America $ 3,457.33 $ 3,457.33 TOTAL OF CHECKS & WIRES $ 230,661.96 PAYROLL NO. 4: Direct Deposits $ 180,316.93 Payroll Taxes $ 47,924.38 EFT – CalPERS $ 45,007.65 Third Party Checks 7515 -- 7523 $ 24,261.19 $ 297,510.15 TOTAL OF PAYROLLS $ 297,510.15 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $ 528,172.11 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MARCH 9, 2021 ==================================================================. Page 14 of 99 Check No.Date Vendor Name Amount Description 77633 03/09/2021 KIRK WINNER 104.75 CUSTOMER REFUND 77634 03/09/2021 BARBARA S CONNOLLY 118.08 CUSTOMER REFUND 77635 03/09/2021 JOANNA SPELLENS 1.86 CUSTOMER REFUND 77636 03/09/2021 MILDRED SMITH 30.36 CUSTOMER REFUND 77637 03/09/2021 YORBA LINDA LIBRARY 32.39 CUSTOMER REFUND 77638 03/09/2021 ADELE LINDQUIST 30.00 CUSTOMER REFUND 77639 03/09/2021 JOSEPH MAYO 241.28 CUSTOMER REFUND 77640 03/09/2021 KWANG SE LEE 167.96 CUSTOMER REFUND 77641 03/09/2021 JAMES STRAND 311.78 CUSTOMER REFUND 77642 03/09/2021 RICHARD SCHWEBE 10.00 CUSTOMER REFUND 77643 03/09/2021 STEVE HAMILTON 20.14 CUSTOMER REFUND 77644 03/09/2021 NEGAR ZAREH-HAWATMEH 101.11 CUSTOMER REFUND 77645 03/09/2021 JASON LUU 175.00 CUSTOMER REFUND 77646 03/09/2021 REBEKAH MURGA 5.92 CUSTOMER REFUND 77647 03/09/2021 ANTARTIA AKHTER 76.08 CUSTOMER REFUND 77648 03/09/2021 AMY C MILLER 42.03 CUSTOMER REFUND 77649 03/09/2021 DAVID BERRY 67.69 CUSTOMER REFUND 77650 03/09/2021 KARL STADLMAYR 41.56 CUSTOMER REFUND 77651 03/09/2021 RUICHUN WANG 182.48 CUSTOMER REFUND 77652 03/09/2021 SARGOON KORIEL 297.41 CUSTOMER REFUND 77653 03/09/2021 INSITUFORM TECHNOLOGIES 167.40 CUSTOMER REFUND 77654 03/09/2021 C & C DEVELOPMENT 1,731.80 CUSTOMER REFUND 77655 03/09/2021 HENKELS & McCOY BU#400054 234.60 CUSTOMER REFUND 77656 03/09/2021 TODD POTTER 50.36 CUSTOMER REFUND 77657 03/09/2021 US MARSHALS SERVICE 85.63 CUSTOMER REFUND 77658 03/09/2021 PINNACLE INTL PROPERTY SERVICES 289.88 CUSTOMER REFUND 77659 03/09/2021 SIGNPOST HOMES INC 422.45 CUSTOMER REFUND 77660 03/09/2021 MAY FAMILY - RVOC LIVING TRUST 387.14 CUSTOMER REFUND 77661 03/09/2021 GOLDCREST PROPERTIES 345.65 CUSTOMER REFUND 77662 03/09/2021 STONES LEASING INVESTMENT INC 385.20 CUSTOMER REFUND 77663 03/09/2021 Air Treatment Corporation 1,149.37 AIR CONDITIONING MOTOR 77664 03/09/2021 AIRGAS INC 1,949.72 WELDING SUPPLIES 77665 03/09/2021 Alternative Hose Inc.480.04 PARTS FOR UNIT# 215 77666 03/09/2021 Amazon Capital Services 296.01 OFFICE SUPPLIES 77667 03/09/2021 Annie Alexander 11.60 OFFICE SUPPLIES 77668 03/09/2021 A Plus Awards By Dewey 37.40 OFFICE EXPENSE 77669 03/09/2021 Aqua-Metric Sales Co.46,875.39 OPERATIONS WORK MATERIAL 77670 03/09/2021 Aramark 498.94 UNIFORM SERVICE 77671 03/09/2021 AT & T - Calnet3 7,034.08 ATT CALNET 77672 03/09/2021 Bee Busters, Inc 150.00 COLONY ABATEMENT 77673 03/09/2021 BrightView Tree Care Services Inc.1,803.66 LANDSCAPE SERVICE 77674 03/09/2021 Car Stereo Connections 1,811.00 INSTALL WORK FOR VARIOUS UNITS 77675 03/09/2021 CDW Government, Inc 177.24 SCADA & PRODUCTION PARTS 77676 03/09/2021 City Of Anaheim - Anaheim Public Utilities 47,122.44 ELECTRICAL CHARGES JANUARY & FEBRUARY 2021 - VARIOUS LOCATIONS 77677 03/09/2021 Coastline Equipment 600.37 PARTS FOR UNIT# 139 77678 03/09/2021 Codekas Tools & Equipment 1,159.69 MECHANIC SHOP SUPPLIES 77679 03/09/2021 Dion & Sons, Inc.997.60 STATIONARY ENGINE PARTS 77680 03/09/2021 E. H. Wachs Company 3,546.09 VALVE TURN CONTROLLERS 77681 03/09/2021 Factory Motor Parts 1,176.07 MECHANIC SHOP SUPPLIES 77682 03/09/2021 FedEx Office 15.29 SHIPPING EXPENSE 77683 03/09/2021 Fieldman Rolapp & Associates 85.57 PROFESSIONAL SERVICES - 2/14/2020 77684 03/09/2021 Firemaster 2,279.52 ANNUAL EXTINGUISHER SERVICE 77685 03/09/2021 Fleet Services, Inc 44.48 MECHANIC SHOP SUPPLIES 77686 03/09/2021 Grainger 11.85 MECHANIC SHOP SUPPLIES 77687 03/09/2021 Haaker Equipment Co.166.16 PARTS FOR UNIT# 215 77688 03/09/2021 Infosend Inc.5,584.97 BILLING & POSTAGE CUSTOMER BILL 77689 03/09/2021 Jackson's Auto Supply - Napa 743.70 MECHANIC SHOP SUPPLIES 77690 03/09/2021 Jeremy Smith 219.00 CERTIFICATION REIMBURSEMENT - COSS & SAFETY CONSTRUCTION 77691 03/09/2021 Mc Fadden-Dale Hardware 353.59 TOOLS & EQUIPMENT 77692 03/09/2021 Mc Master-Carr Supply Co.19.06 PRODUCTION EQUIPMENT 77693 03/09/2021 MedPost Urgent Care 180.00 EMPLOYEE PHYSICALS For Checks Dated: 02/24/2021 thru 09/03/2021 Yorba Linda Water District Check Register Page 15 of 99 77694 03/09/2021 Nickey Kard Lock Inc 4,785.42 FUEL 2/1/21-2/15/21 77695 03/09/2021 Office Solutions 1,837.23 OFFICE SUPPLIES 77696 03/09/2021 Orange County - Tax Collector 125.00 OCSD RADIO CHARGE 77698 03/09/2021 P.T.I. Sand & Gravel, Inc.1,400.17 ROAD MATERIAL 77699 03/09/2021 Raftelis Financial Consultants, Inc.18,410.00 J20-45/S PROFESSIONAL SERVICES JANUARY 2021 - RATE STUDY 77700 03/09/2021 Resource Computer Solutions 16,541.45 IT CONSULTING 2/15/21-3/14/21 77701 03/09/2021 Roberto Cuellar 192.00 CERTIFICATION REIMBURSEMENT - CWEA GRADE 1 77702 03/09/2021 Shred Confidential, Inc.63.00 MONTHLY SHRED SERVICE 77703 03/09/2021 South Coast AQMD 3,654.12 EMISSIONS FEE 77704 03/09/2021 Rachel Padilla/Petty Cash 34.44 MECHANIC INTERVIEWERS MEAL 77705 03/09/2021 Stradling,Yocca,Carlson&Rauth 3,540.00 PROFESSIONAL SERVICES MAY 2020 77706 03/09/2021 Sunrise Medical Group 14,545.00 J20-15 COVID TESTING EXPENSE 77707 03/09/2021 The Bee Man 180.00 COLONY ABATEMENT 77708 03/09/2021 Trane U.S. Inc.329.44 AIR CONDITIONING MOTOR 77709 03/09/2021 UNUM Life Insurance Co. of America 4,784.29 LIFE,AD&D,STD&LTD-MARCH 2021 77710 03/09/2021 USA Blue Book 646.53 PRODUCTION REPAIR PARTS 77711 03/09/2021 U.S. ENERGY RECOVERY LLC 1,103.25 OUTSIDE LIGHT FIXTURES 77712 03/09/2021 United Water Works, Inc.723.56 OPERATIONS WORK MATERIAL 77713 03/09/2021 Westside Building Material 935.88 WAREHOUSE SUPPLIES 77714 03/09/2021 West Coast Batteries Inc 1,135.38 SCADA SUPPLIES-BATTERIES 77715 03/09/2021 YO Fire 12,781.11 OPERATIONS WORK MATERIAL 77716 03/09/2021 Zetroc Electric LLC 3,870.00 SCADA CONTROL WIRING 77717 03/09/2021 Konica Minolta Business 1,771.49 COPY CHARGES C258 77718 03/09/2021 Pete's Road Service Inc 1,077.98 SERVICE WORK FOR UNIT# 196 W022621 02/26/2021 Bank Of America 3,457.33 INTEREST ON BOA LOC-JANUARY 2021 230,661.96 02/18/2021 PAYROLL - EMPLOYEE DIRECT DEPOSIT 180,316.93 02/18/2021 PAYROLL - PAYROLL TAX PAYMENT 47,924.38 02/18/2021 PAYROLL - CALPERS & TASC 45,007.65 7515 02/18/2021 Colonial Life & Accident 112.61 7516 02/18/2021 Lincoln Financial Group 4,348.17 7517 02/18/2021 Nationwide Retirement Solutions 14,463.60 7518 02/18/2021 California State Disbursement Unit 366.92 7519 02/18/2021 California State Disbursement Unit 384.92 7520 02/18/2021 AllState 1,262.90 7521 02/18/2021 Midland 200.00 7522 02/18/2021 Reliance 66.61 7523 02/18/2021 Ameritas 3,055.46 297,510.15 Payroll Checks #4 Page 16 of 99 ITEM NO. 8.2. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Gina Knight, Human Resources/Risk Manager SUBJECT:Ratifying Revised Budgeted Positions for Fiscal Year 2021 and Amending Exhibits in the Personnel Manual for Unrepresented Employees and Yorba Linda Water District Employees Association Memorandum of Understanding RECOMMENDATION: That the Board of Directors: (1) adopt Resolution No. 2021-XX ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2021; (2) adopt Resolution No. 2021-XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2021-2023; and (3) adopt Resolution No. 2021-XX amending Exhibit A of the Yorba Linda Water District Employees Association Memorandum of Understanding for the remainder of Fiscal Years 2021-2023. BACKGROUND: In compliance with California Code of Regulations (CCR) Section 570.5 and the Public Employees' Retirement Law (PERL), the Board of Directors also ratifies the District's budgeted positions prior to each fiscal year or more often as needed. As such, the Board of Directors ratified seventy-nine (79) regular, full-time positions for Fiscal Year 2021 on June 9, 2020 and ratified specific salary adjustments on August 25, 2020. Since August 25, 2020, additional salary adjustments were implemented for the following classifications with an effective date of January 17, 2021: Operations Assistant (R23) to (R21) Safety and Training Analyst (R27) to (R28) Additionally, the following amendments became effective in January 2021: Deletion of one (1) Sr. Management Analyst (R33) Addition of one (1) Budget Analyst (R27) Page 17 of 99 Addition of one (1) Chief Water System Operator (R29) The fiscal impact to the budget for the remainder of Fiscal Year 2021 will be a savings of approximately $47,000 in salaries. Staff has prepared the attached resolutions for the Board to ratify the salary adjustments and amendments for the remainder of Fiscal Year 2021. STRATEGIC PLAN INITIATIVES: G5 1A - Retain a highly skilled and capable workforce; G5 1B - Provide pathways to training and career progression; G5 1D - Establish and maintain a comprehensive succession plan (internal promotions); review and revise job specifications as needed. ATTACHMENTS: 1.Resolution No. 2021-XX - Ratifying Amendments to Budgeted Positions 2.Resolution No. 2021-XX - Ratifying Amendments to MOU 3.Resolution No. 2021-XX - Ratifying Amendments to Personnel Manual Page 18 of 99 Resolution No. 2021-XX Ratifying Amendments to the Budgeted Positions for the Remainder of Fiscal Year 2021 1 RESOLUTION NO. 2021-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT RATIFYING AMENDMENTS TO THE BUDGETED POSITIONS FOR THE REMAINDER OF FISCAL YEAR 2021 WHEREAS, the Board of Directors adopted a 2-year budget for Fiscal Years 2020 and 2021 on May 28, 2019, which was subsequently amended for Fiscal Year 2021 on June 23, 2020; and WHEREAS, the Board of Directors is required to ratify the budgeted positions for each fiscal year in compliance with California Code of Regulations (CCR) Section 570.5 and the Public Employees’ Retirement Law (PERL); and WHEREAS, the Board of Directors previously adopted Resolution No. 2020-15 on August 25, 2020 ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2021; and WHEREAS, the General Manager has authorized further amendments to the budgeted positions for the remainder of Fiscal Year 2021; and WHEREAS, it is the desire of the Board of Directors to ratify these amendments as authorized by the General Manager. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. Effective January 17, 2021, the budgeted positions for Fiscal Year 2021 as adopted by Resolution No. 2020-06 and subsequently amended by Resolution No. 2020-15 are hereby further amended as set forth in Exhibit A and attached hereto. Section 2. Reaffirm that the General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval of the Board of Directors. Section 3. Reaffirm that the General Manager is hereby authorized while this Resolution is active to fill a budgeted position that is vacated with a new employee at a lower or equal classification and/or with a part time employee or contract staff. The General Manager is further authorized to fix and alter the compensation of employees subject to budget limitations. Page 19 of 99 Resolution No. 2021-XX Ratifying Amendments to the Budgeted Positions for the Remainder of Fiscal Year 2021 2 PASSED AND ADOPTED this 9th day of March 2021 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 20 of 99 Exhibit A Resolution No. 2021-XX Budgeted Positions for the Remainder of FY21 Effective January 17, 2021 Salary Range Position Classification Budgeted as of 8/25/2020 Change Budgeted as of 1/17/2021 16 Meter Reader I 2 2 Customer Service Rep II 3 3 Maintenance Worker I 5 5 Public Affairs Representative 1 1 Customer Service Rep III 2 2 Records Management Specialist 1 1 Assistant Engineer I 1 1 Field Customer Services Rep/Meters II 1 1 Maintenance Worker II 8 8 Accounting Assistant II 2 2 Electrical/SCADA Technician 1 1 Mechanic II 1 1 Operations Assistant 0 1 1 Operator I (Operator In Training)11 Information Systems Tech I 1 1 Water Quality Technician II 1 1 Facilities Maintenance 1 1 Human Resources Technician 1 1 Maintenance Worker III 6 6 Mechanic III 1 1 Operations Assistant 1 -1 0 Plant Operator II 3 3 Sr. Field Customer Service Rep/Meters 1 1 Assistant Engineer II 1 1 Construction Inspector 1 1 25 Accountant 1 1 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Mechanic 1 1 Sr. Maintenance Worker 4 4 Sr. Plant Operator 1 1 Budget Analyst 0 1 1 Human Resources Analyst 1 1 Safety and Training Analyst 1 -1 0 Associate Engineer 1 1 Executive Assistant 1 1 Safety and Training Analyst 0 1 1 29 Chief Water System Operator 0 1 1 Public Affairs Manager 1 1 Customer Service Billing Administrator 1 1 Maintenance Superintendent 1 1 Operations Superintendent 1 1 Records Management Administrator 1 1 19 20 22 17 21 26 23 27 30 28 24 Page 1 of 2 Page 21 of 99 Exhibit A Resolution No. 2021-XX Budgeted Positions for the Remainder of FY21 Effective January 17, 2021 Sr. Accountant 1 1 31 Production Superintendent*1 -1 0 Sr. Engineer 2 2 32 Sr. Executive Assistant/Board Secretary 1 1 33 Sr. Management Analyst 1 -1 0 35 Sr. IS Administrator 1 1 Principal Engineer 1 1 39 Engineering Manager 1 1 Finance Manager 1 1 Human Resources and Risk Manager 1 1 Operations Manager 1 1 42 Assistant General Manager 1 1 General Manager 1 1 Total 79 79 Ratified: 3/9/2021 * This position will remain unfilled until further evaluation of the water treatment plant needs. Salary Set by Board Page 2 of 2 Page 22 of 99 Exhibit A Resolution No. 2021-XX Budgeted Positions for the Remainder of FY21 Effective January 17, 2021 Salary Range Position Classification Budgeted as of 8/25/2020 Change Budgeted as of 1/17/2021 16 Meter Reader I 2 2 Customer Service Rep II 3 3 Maintenance Worker I 5 5 Public Affairs Representative 1 1 Customer Service Rep III 2 2 Records Management Specialist 1 1 Assistant Engineer I 1 1 Field Customer Services Rep/Meters II 1 1 Maintenance Worker II 8 8 Accounting Assistant II 2 2 Electrical/SCADA Technician 1 1 Mechanic II 1 1 Operations Assistant 0 1 1 Operator I (Operator In Training)11 Information Systems Tech I 1 1 Water Quality Technician II 1 1 Facilities Maintenance 1 1 Human Resources Technician 1 1 Maintenance Worker III 6 6 Mechanic III 1 1 Operations Assistant 1 -1 0 Plant Operator II 3 3 Sr. Field Customer Service Rep/Meters 1 1 Assistant Engineer II 1 1 Construction Inspector 1 1 25 Accountant 1 1 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Mechanic 1 1 Sr. Maintenance Worker 4 4 Sr. Plant Operator 1 1 Budget Analyst 0 1 1 Human Resources Analyst 1 1 Safety and Training Analyst 1 -1 0 Associate Engineer 1 1 Executive Assistant 1 1 Safety and Training Analyst 0 1 1 29 Chief Water System Operator 0 1 1 Public Affairs Manager 1 1 Customer Service Billing Administrator 1 1 Maintenance Superintendent 1 1 Operations Superintendent 1 1 Records Management Administrator 1 1 19 20 22 17 21 26 23 27 30 28 24 Page 1 of 2 Page 23 of 99 Exhibit A Resolution No. 2021-XX Budgeted Positions for the Remainder of FY21 Effective January 17, 2021 Sr. Accountant 1 1 31 Production Superintendent* 1 -1 0 Sr. Engineer 2 2 32 Sr. Executive Assistant/Board Secretary 1 1 33 Sr. Management Analyst 1 -1 0 35 Sr. IS Administrator 1 1 Principal Engineer 1 1 39 Engineering Manager 1 1 Finance Manager 1 1 Human Resources and Risk Manager 1 1 Operations Manager 1 1 42 Assistant General Manager 1 1 General Manager 1 1 Total 79 79 Ratified: 3/9/2021 * This position will remain unfilled until further evaluation of the water treatment plant needs. Salary Set by Board Page 2 of 2 Page 24 of 99 Resolution No. 2020-XX Amending Exhibit A of the MOU for FYS 2018-2023 1 RESOLUTION NO. 2021-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT A OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND THE YORBA LINDA WATER DISTRICT EMPLOYEES ASSOCIATION FOR THE REMAINDER OF FISCAL YEARS 2021-2023 WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted the Memorandum of Understanding (MOU) between the District and the Yorba Linda Water District Employees Association (Association) for Fiscal Years 2018-2023 (Resolution No. 18-10); and WHEREAS, the Board of Directors adopts amendments to the MOU and associated Exhibits from time to time; and WHEREAS, the Board of Directors desires to further amend Exhibit A of the MOU to reflect modifications authorized by the General Manager and ratified by the Board to the budgeted positions for Fiscal Year 2021. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That effective January 17, 2021, Exhibit A of the Memorandum of Understanding between the District and the Yorba Linda Water District Employees Association for Fiscal Years 2018-2023 is hereby amended to read as attached hereto and by this reference incorporated herein. Page 25 of 99 Resolution No. 2020-XX Amending Exhibit A of the MOU for FYS 2018-2023 2 PASSED AND ADOPTED this 9th day of March 2021 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 26 of 99 Exhibit A Yorba Linda Water District – Bargaining Unit Employees Association Classifications and Salary Ranges Effective January 17, 2021 CLASSIFICATION TITLE SALARY RANGES FLSA Accounting Assistant I BU 17 Non-Exempt Assistant Engineer I BU 20 Non-Exempt Assistant Engineer II BU 24 Non-Exempt Construction Inspector BU 24 Non-Exempt Customer Service Representative I BU 15 Non-Exempt Customer Service Representative II BU 17 Non-Exempt Customer Service Representative III BU 19 Non-Exempt Electrical/SCADA Technician BU 21 Non-Exempt Facilities Maintenance BU 23 Non-Exempt Field Customer Service Representative/Meters II BU 20 Non-Exempt GIS Analyst BU 26 Non-Exempt GIS Technician BU 24 Non-Exempt Information Systems Technician I BU 22 Non-Exempt Maintenance Worker I BU 17 Non-Exempt Maintenance Worker II BU 20 Non-Exempt Maintenance Worker III BU 23 Non-Exempt Mechanic I BU 17 Non-Exempt Mechanic II BU 21 Non-Exempt Mechanic III BU 23 Non-Exempt Meter Reader I BU 16 Non-Exempt Office Clerk BU 12 Non-Exempt Operations Assistant BU 2123 Non-Exempt Plant Operator I BU 21 Non-Exempt Plant Operator II BU 23 Non-Exempt Public Affairs Representative BU 17 Non-Exempt Sr. Construction Inspector BU 26 Non-Exempt Water Quality Technician I BU 20 Non-Exempt Adopted March 9, 2021 Page 27 of 99 Exhibit A Yorba Linda Water District – Bargaining Unit Employees Association Classifications and Salary Ranges Effective January 17, 2021 CLASSIFICATION TITLE SALARY RANGES FLSA Accounting Assistant I BU 17 Non-Exempt Assistant Engineer I BU 20 Non-Exempt Assistant Engineer II BU 24 Non-Exempt Construction Inspector BU 24 Non-Exempt Customer Service Representative I BU 15 Non-Exempt Customer Service Representative II BU 17 Non-Exempt Customer Service Representative III BU 19 Non-Exempt Electrical/SCADA Technician BU 21 Non-Exempt Facilities Maintenance BU 23 Non-Exempt Field Customer Service Representative/Meters II BU 20 Non-Exempt GIS Analyst BU 26 Non-Exempt GIS Technician BU 24 Non-Exempt Information Systems Technician I BU 22 Non-Exempt Maintenance Worker I BU 17 Non-Exempt Maintenance Worker II BU 20 Non-Exempt Maintenance Worker III BU 23 Non-Exempt Mechanic I BU 17 Non-Exempt Mechanic II BU 21 Non-Exempt Mechanic III BU 23 Non-Exempt Meter Reader I BU 16 Non-Exempt Office Clerk BU 12 Non-Exempt Operations Assistant BU 21 Non-Exempt Plant Operator I BU 21 Non-Exempt Plant Operator II BU 23 Non-Exempt Public Affairs Representative BU 17 Non-Exempt Sr. Construction Inspector BU 26 Non-Exempt Water Quality Technician I BU 20 Non-Exempt Adopted March 9, 2021 Page 28 of 99 Resolution No. 2021-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees for FYS 2018-2023 1 RESOLUTION NO. 2021-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING EXHIBIT A OF THE PERSONNEL MANUAL FOR UNREPRESENTED EMPLOYEES FOR THE REMAINDER OF FISCAL YEARS 2021-2023 WHEREAS, the Board of Directors of the Yorba Linda Water District previously adopted the Personnel Manual (Manual) for Unrepresented Employees for Fiscal Years 2018-2023 (Resolution No. 18-11); and WHEREAS, the Board of Directors adopts amendments to the Manual and associated Exhibits from time to time; and WHEREAS, the Board of Directors desires to further amend Exhibit A of the Manual to reflect modifications authorized by the General Manager and ratified by the Board to the budgeted positions for Fiscal Year 2021. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That effective January 17, 2021, Exhibit A of the Personnel Manual for Unrepresented Employees for Fiscal Years 2018-2023 is hereby amended to read as attached hereto and by this reference incorporated herein. Page 29 of 99 Resolution No. 2021-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees for FYS 2018-2023 2 PASSED AND ADOPTED this 9th day of March 2021 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Page 30 of 99 Exhibit A Yorba Linda Water District – Unrepresented Employees Classifications and Salary Ranges Effective January 17, 2021 CLASSIFICATION TITLE SALARY RANGES FLSA Accountant UN 25 Exempt Accounting Assistant II UN 21 Non-Exempt Assistant General Manager*UN 42 Exempt Associate Engineer UN 28 Exempt Budget Analyst UN 27 Exempt Chief Water System Operator UN 29 Non-Exempt Customer Service Billing Administrator UN 30 Exempt Engineering Manager*UN 39 Exempt Executive Assistant UN 28 Exempt Finance Manager*UN 39 Exempt Human Resources Analyst UN 27 Exempt Human Resources Technician UN 23 Non-Exempt Human Resources and Risk Manager*UN 39 Exempt Maintenance Superintendent UN 30 Exempt Operations Manager*UN 39 Exempt Operations Superintendent UN 30 Exempt Principal Engineer UN 35 Exempt Production Superintendent UN 31 Exempt Public Affairs Manager*UN 29 Exempt Records Management Administrator UN 30 Exempt Records Management Specialist UN 19 Non-Exempt Safety and Training Analyst UN 287 Exempt Safety and Training Technician UN 23 Non-Exempt Sr. Accountant UN 30 Exempt Sr. Engineer UN 31 Exempt Sr. Executive Assistant/Board Secretary UN 32 Exempt Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt Sr. Information Systems Administrator UN 35 Exempt Sr. Maintenance Worker UN 26 Non-Exempt Sr. Management Analyst UN 33 Exempt Sr. Mechanic UN 26 Non-Exempt Sr. Plant Operator UN 26 Non-Exempt * Management Classifications Adopted March 9, 2021 Page 31 of 99 Exhibit A Yorba Linda Water District – Unrepresented Employees Classifications and Salary Ranges Effective January 17, 2021 CLASSIFICATION TITLE SALARY RANGES FLSA Accountant UN 25 Exempt Accounting Assistant II UN 21 Non-Exempt Assistant General Manager*UN 42 Exempt Associate Engineer UN 28 Exempt Budget Analyst UN 27 Exempt Chief Water System Operator UN 29 Non-Exempt Customer Service Billing Administrator UN 30 Exempt Engineering Manager*UN 39 Exempt Executive Assistant UN 28 Exempt Finance Manager*UN 39 Exempt Human Resources Analyst UN 27 Exempt Human Resources Technician UN 23 Non-Exempt Human Resources and Risk Manager*UN 39 Exempt Maintenance Superintendent UN 30 Exempt Operations Manager*UN 39 Exempt Operations Superintendent UN 30 Exempt Principal Engineer UN 35 Exempt Production Superintendent UN 31 Exempt Public Affairs Manager*UN 29 Exempt Records Management Administrator UN 30 Exempt Records Management Specialist UN 19 Non-Exempt Safety and Training Analyst UN 28 Exempt Safety and Training Technician UN 23 Non-Exempt Sr. Accountant UN 30 Exempt Sr. Engineer UN 31 Exempt Sr. Executive Assistant/Board Secretary UN 32 Exempt Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt Sr. Information Systems Administrator UN 35 Exempt Sr. Maintenance Worker UN 26 Non-Exempt Sr. Mechanic UN 26 Non-Exempt Sr. Plant Operator UN 26 Non-Exempt * Management Classifications Adopted March 9, 2021 Page 32 of 99 ITEM NO. 8.3. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Rosanne P. Weston, Engineering Manager Reza Afshad, Senior Engineer Adrian Ayala, Assistant Engineer I SUBJECT:Declarations of Restrictive Covenants with James and Christine Sanders RECOMMENDATION: That the Board of Directors authorize the President and General Manager to execute two Declarations of Restrictive Covenants with James and Christine Sanders of 17881 Pineridge Drive, Yorba Linda. SUMMARY: The District has two dedicated water main easements located within 17881 Pineridge Drive. One of the easements contains an 8-inch water main and was recorded in 1973. The other easement contains a 30-inch transmission water main and a 24-inch drain line from Highland Reservoir and was recorded in 1924. The property owners, James and Christine Sanders, have constructed improvements that encroach over both of the District's easements. The improvements include: a wrought iron fence, a pool, a wooden retaining wall, a concrete walkway, a wooden staircase, a bolted shed, a concrete pad, a planter, a staggered retaining wall, a chain link fence, and a brick staircase. Engineering Department staff members reviewed the encroachments and recommend approval subject to the execution of a Declaration of Restrictive Covenant for each of the easements. FISCAL IMPACT: None. BACKGROUND: Staff reviewed the encroachments and determined that the existing improvements would have minimal impact on the day-to-day operations and maintenance of the District's facilities. However, if the District needs to excavate within the easements to facilitate repairs or replace the public water system, the subject property owner improvements may need to be removed Page 33 of 99 and may be damaged in the process. The owner understands that with the execution of the Declarations of Restrictive Covenants, the District would not be liable for damage to and replacement of these improvements. Staff recommends the execution of the two attached documents, subject to approval as to form by General Counsel. PRIOR RELEVANT BOARD ACTION: The Board of Directors has routinely authorized the execution of similar Declaration of Restrictive Covenants with various developers and property owners. ATTACHMENTS: 1.Declaration of Restrictive Covenants for 1924 Easement 2.Exhibit for 1924 Easement 3.Declaration of Restrictive Covenants for 1973 Easement 4.Exhibit for 1973 Easement Page 34 of 99 1 RECORDING REQUESTED BY and when recorded return to: Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 This is to certify that this Declaration of Restrictive Covenants is presented for recording under the provisions of Gov. Code Sec. 27383 by the Yorba Linda Water District in performance of an official service thereof. ____________________________________ Brett R. Barbre General Manager Space Above This Line for Recorder’s Use DECLARATION OF RESTRICTIVE COVENANTS (ENCROACHMENT ON YLWD EASEMENT) THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this 9th day of March, 2021 by and between YORBA LINDA WATER DISTRICT (“YLWD”), a public agency, created and operating under the authority of Division 12 of the California Water Code, and JAMES SANDERS AND CHRISTINE SANDERS (“Owner”). YLWD and Owner are sometimes referred to herein individually as “Party” and collectively as “Parties”. RECITALS A. The Owner is the legal owner of that certain real property located at 17881 Pineridge Dr, Yorba Linda, California 92886 (“Subject Property”), which is more particularly described as follows: LOT 17 OF TRACT NO. 4589, IN THE CITY OF YORBA LINDA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 336, PAGES 18 AND 19 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. B. YLWD owns an Easement, recorded on April 16, 1924, in Book 521, page 348, Official Records of Orange County, California (“Easement”), across a portion of the Subject Property. Within the Easement, YLWD owns and maintains a 30-inch water transmission pipeline, a 26-inch water discharge pipeline, and appurtenant structures (“YLWD Facilities”). C. The Owner desires to use an existing wrought iron fence, wooden retaining wall, brick stairs, wooden stairs, bolted shed, concrete pad, staggered retaining wall, and landscape (collectively herein referred to as “Improvements”) within and along the Easement area. Page 35 of 99 2 D. The construction, existence, and/or use of the Improvements within and along the Easement area is hereinafter referred to as the “Encroachment”, which is illustrated in Exhibit “A” attached hereto. E. YLWD conditionally consents to the Encroachment as stipulated in this Declaration. The Owner is aware and hereby acknowledges that the Improvements may lead to problems affecting and/or interfering with YLWD’s use of the Easement and access to YLWD Facilities. F. Although the construction and subsequent existence of the Improvements within and along the Easement area may interfere or restrict YLWD’s Easement rights , the Owner wishes to use the Improvements within or along the Easement area. DECLARATION NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions herein, YLWD and Owner declare as follows: 1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the successive owners of the Subject Property and the Easement. 2. Successors and Assigns Bound. Since the Owner wishes to retain the Encroachment, this Declaration obligates the current and future owners of the Subject Property to remedy any current and future adverse events and to fund any necessary maintenance and repair costs on the Easement and/or Subject Property that may arise in full or in part due to the existence, construction, or damages to the Easement and/or YLWD Facilities caused by the Encroachment. 3. Damages to YLWD Facilities. The Owner assumes full responsibility, liability and shall pay for any cost(s) or damage(s) to the YLWD Facilities, arising from the Encroachment. YLWD shall not be responsible for any cost(s) or damage(s) to the YLWD Facilities that arise from the Encroachment. 4. Damages to Third Parties. The Owner, its successors or assigns, agrees to defend, indemnify and hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third party claims arising out of the Encroachment. 5. Damages to Improvements. The Owner acknowledges that the Improvements may be damaged or demolished to permit access to, or work within and under the Easement area and YLWD Facilities. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible or liable for any damage(s) to, or demolition of, the Improvements which result from YLWD's exercise of rights under the Easement. The Owner, its successors or assigns, waives all known, unknown, and future claims, liabilities, causes of action, and expenses Page 36 of 99 3 (including, but not limited to, attorneys’ fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and damages to the Improvements and from any obligation to protect, preserve, repair, or replace the Improvements. GENERAL PROVISIONS 6. Recitals. The above recitals are true and correct. 7. Entire Agreement. This Declaration represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations, or agreements, either written or oral. 8. No Implied Waivers. If any term, condition, or provision of this Declaration is breached by either Party and thereafter waived by the other Party, that waiver will be limited to the specific breach so waived, and will not be deemed either to be a continual waiver or to waive any other breach under this Declaration. 9. Governing Law and Interpretation. This Declaration is to be governed under the laws of the State of California and interpreted according to its plain meaning as if drafted by both YLWD and Owner. 10. Relationship of Parties. Nothing in this Declaration shall be deemed to create any form of business organization between the Parties, including, without limitation, a joint venture or partnership. 11. Resolution of Disputes. Pursuant to California Code of Civil Procedure Sections 638 et seq., any dispute arising out of this Declaration shall be resolved by judicial reference, in Orange County, by one judicial referee to determine all issues in dispute, whether of fact or of law, and to report a statement of decision. This is a waiver of any right that may exist to a jury trial, but the right to appeal is preserved. The Parties shall meet to select the referee no later than thirty (30) days after service of the initial complaint on all defendants named in the complaint. The referee must have substantial experience in the type of matter in dispute and without any relationship to either Party, unless the Parties agree otherwise. All costs incurred in connection with the judicial reference proceeding, including the cost of the stenographic record, shall be advanced equally by the Parties. However, the referee shall have the power to reallocate such costs among the Parties in the referee’s statement of decision. 12. Attorney’s Fees. In the event of any claim or legal action arising out of this Declaration, the prevailing party shall be entitled to reasonable costs and expenses, including attorney’s fees. Page 37 of 99 4 13.Severability. If any provision, right, or covenant of this Declaration is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the voided provision, right, or covenant shall be deemed severed from the remaining provisions of this Declaration, which shall remain valid and enforceable as permitted by law, and the Parties shall negotiate in good faith to replace the unenforceable provision(s) in accordance with the original purpose and intent of this Declaration so stated in the above Recitals. 14.Counterparts. This Declaration may be signed in multiple counterpart copies (signatures may be by facsimile or electronic mail), each of which shall be deemed an original. 15.Capacity of Signatory. The undersigned executing this Declaration on behalf of YLWD and Owner hereby personally warrant by signing this Declaration that they are authorized to bind such Party in executing this Declaration and are acting within the course and scope of that authority. 16.Recording of Declaration. This Declaration shall be recorded in the Office of the Recorder of the County of Orange, California, and shall constitute notice to all successors and assigns of the title to the Subject Property of the rights and obligations set forth herein. Approved as to Form: YORBA LINDA WATER DISTRICT Kidman Gagen Law, LLP _______________________________ Andrew B. Gagen Phil Hawkins General Counsel President Rosanne P. Weston Engineering Manager Brett R. Barbre General Manager OWNER: James Sanders Christine Sanders Page 38 of 99 / I I \\ LOCATION EX. BOLTED SHED EX. WOODEN STAIRS / u I / ,w �Oti �F I �� W � PINERIDGE DR M I APALOOSA CT PROPERTY LINE � w / � w I I GRASS / I BUENA VISTA AVE W EX. I 1 I \ CABALLO DR DRIVEWAY 11 i I w I� ?w \ VICINITY MAP w / w EX. BRICK STAIRS 1 ` w `-EX. 30" TRANSMISSION PROPERTY ) MAIN LINE EX, 26" DISCHARGE \ FROM -PROPERTY LINE HIGHLAND RESERVOIR \\ f W 20' EASEMENT � \ LOCATION MAP PREPARED BY EXHIBIT A SCALE: YORBA LINDA WATER DISTRICT N.T.S. DECLARATION OF RESTRICTIVE COVENANT DATE: 1717 E. MIRALOMA AVENUE FOR 03/09/2021 PLACENTIA, CA 92870 17881 PINERIDGE DRIVE, YORBA LINDA FILE NAME: (714) 701-3000 1924 EASEMENT EXHIBIT rage sa Or yy 1 RECORDING REQUESTED BY and when recorded return to: Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 This is to certify that this Declaration of Restrictive Covenants is presented for recording under the provisions of Gov. Code Sec. 27383 by the Yorba Linda Water District in performance of an official service thereof. ____________________________________ Brett R. Barbre General Manager Space Above This Line for Recorder’s Use DECLARATION OF RESTRICTIVE COVENANTS (ENCROACHMENT ON YLWD EASEMENT) THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this 9th day of March, 2021 by and between YORBA LINDA WATER DISTRICT (“YLWD”), a public agency, created and operating under the authority of Division 12 of the California Water Code, and JAMES SANDERS AND CHRISTINE SANDERS (“Owner”). YLWD and Owner are sometimes referred to herein individually as “Party” and collectively as “Parties”. RECITALS A. The Owner is the legal owner of that certain real property located at 17881 Pineridge Dr, Yorba Linda, California 92886 (“Subject Property”), which is more particularly described as follows: LOT 17 OF TRACT NO. 4589, IN THE CITY OF YORBA LINDA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 336, PAGES 18 AND 19 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. B. YLWD owns an Easement, as identified on Tract Map No 4589, recorded on November 8, 1973, in Book 336, Pages 18 and 19, Official Records of Orange County, California (“Easement”), across a portion of the Subject Property. Within the Easement, YLWD owns and maintains an 8-inch water main pipeline and appurtenant structures(“YLWD Facilities”). C. The Owner desires to use an existing driveway, wrought iron fence, pool, lemon tree, wooden retaining wall, concrete walkway, wooden stairs, bolted shed, concrete pad, Page 40 of 99 2 planter, staggered retaining wall, chain link fence and landscape (collectively herein referred to as “Improvements”) within and along the Easement area. D. The construction, existence, and/or use of the Improvements within and along the Easement area is hereinafter referred to as the “Encroachment”, which is illustrated in Exhibit “A” attached hereto. E. YLWD conditionally consents to the Encroachment as stipulated in this Declaration. The Owner is aware and hereby acknowledges that the Improvements may lead to problems affecting and/or interfering with YLWD’s use of the Easement and access to YLWD Facilities. F. Although the construction and subsequent existence of the Improvements within and along the Easement area may interfere or restrict YLWD’s Easement rights , the Owner wishes to use the Improvements within or along the Easement area. DECLARATION NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions herein, YLWD and Owner declare as follows: 1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the successive owners of the Subject Property and the Easement. 2. Successors and Assigns Bound. Since the Owner wishes to retain the Encroachment, this Declaration obligates the current and future owners of the Subject Property to remedy any current and future adverse events and to fund any necessary maintenance and repair costs on the Easement and/or Subject Property that may arise in full or in part due to the existence, construction, or damages to the Easement and/or YLWD Facilities caused by the Encroachment. 3. Damages to YLWD Facilities. The Owner assumes full responsibility, liability and shall pay for any cost(s) or damage(s) to the YLWD Facilities, arising from the Encroachment. YLWD shall not be responsible for any cost(s) or damage(s) to the YLWD Facilities that arise from the Encroachment. 4. Damages to Third Parties. The Owner, its successors or assigns, agrees to defend, indemnify and hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third party claims arising out of the Encroachment. 5. Damages to Improvements. The Owner acknowledges that the Improvements may be damaged or demolished to permit access to, or work within and under the Easement area and YLWD Facilities. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible or liable for any damage(s) to, or demolition of, the Improvements which Page 41 of 99 3 result from YLWD's exercise of rights under the Easement. The Owner, its successors or assigns, waives all known, unknown, and future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys’ fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and damages to the Improvements and from any obligation to protect, preserve, repair, or replace the Improvements. GENERAL PROVISIONS 6. Recitals. The above recitals are true and correct. 7. Entire Agreement. This Declaration represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations, or agreements, either written or oral. 8. No Implied Waivers. If any term, condition, or provision of this Declaration is breached by either Party and thereafter waived by the other Party, that waiver will be limited to the specific breach so waived, and will not be deemed either to be a continual waiver or to waive any other breach under this Declaration. 9. Governing Law and Interpretation. This Declaration is to be governed under the laws of the State of California and interpreted according to its plain meaning as if drafted by both YLWD and Owner. 10. Relationship of Parties. Nothing in this Declaration shall be deemed to create any form of business organization between the Parties, including, without limitation, a joint venture or partnership. 11. Resolution of Disputes. Pursuant to California Code of Civil Procedure Sections 638 et seq., any dispute arising out of this Declaration shall be resolved by judicial reference, in Orange County, by one judicial referee to determine all issues in dispute, whether of fact or of law, and to report a statement of decision. This is a waiver of any right that may exist to a jury trial, but the right to appeal is preserved. The Parties shall meet to select the referee no later than thirty (30) days after service of the initial complaint on all defendants named in the complaint. The referee must have substantial experience in the type of matter in dispute and without any relationship to either Party, unless the Parties agree otherwise. All costs incurred in connection with the judicial reference proceeding, including the cost of the stenographic record, shall be advanced equally by the Parties. However, the referee shall have the power to reallocate such costs among the Parties in the referee’s statement of decision. 12. Attorney’s Fees. In the event of any claim or legal action arising out of this Declaration, the prevailing party shall be entitled to reasonable costs and expenses, including attorney’s fees. Page 42 of 99 4 13.Severability. If any provision, right, or covenant of this Declaration is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the voided provision, right, or covenant shall be deemed severed from the remaining provisions of this Declaration, which shall remain valid and enforceable as permitted by law, and the Parties shall negotiate in good faith to replace the unenforceable provision(s) in accordance with the original purpose and intent of this Declaration so stated in the above Recitals. 14.Counterparts. This Declaration may be signed in multiple counterpart copies (signatures may be by facsimile or electronic mail), each of which shall be deemed an original. 15.Capacity of Signatory. The undersigned executing this Declaration on behalf of YLWD and Owner hereby personally warrant by signing this Declaration that they are authorized to bind such Party in executing this Declaration and are acting within the course and scope of that authority. 16.Recording of Declaration. This Declaration shall be recorded in the Office of the Recorder of the County of Orange, California, and shall constitute notice to all successors and assigns of the title to the Subject Property of the rights and obligations set forth herein. Approved as to Form: YORBA LINDA WATER DISTRICT Kidman Gagen Law, LLP _______________________________ Andrew B. Gagen Phil Hawkins General Counsel President Rosanne P. Weston Engineering Manager Brett R. Barbre General Manager OWNER: James Sanders Christine Sanders Page 43 of 99 / EX. CANOPY TENT LOCATION CONCRETE PAD EX. \/ EX. BOLTED SHED HORSE TRAIL/ EX. WOODEN STAIRS u / EX. W\ r� / IRON WROUGHT F �� <0 FENCE / EX.WOODEN ❑ �? OQ RETAINING / WALL -W -� 1 �' �� w � PINERIDGE DR EX. CONCRETE PAD APALOOSA CT PROPERTY LINE `� EX. W GRASS POOL W EX. 8" .f4 WATERLINE � � W � BUENA VISTA AVE W -ITi-i I=u l-Ti-Ti=. i EX. CHAIN \ CABALLO DR 15' EASEMENT GIL�J .il=li EX, W LINK 1-m II-III-r DRIVEWAY_ I 1 =m=lil= W I FENCE I=iTi=iTi=l%i=iii= ul-I EX.TREE&\ I�Il�lli��ll�l�l-� III- ` PLANTER VICINITY MAP PROPERTY �^ r LINE �� W W N I -PROPERTY LINE \, 4, LOCATION MAP PREPARED BY EXHIBIT A SCALE: YORBA LINDA WATER DISTRICT N.T.S. DECLARATION OF RESTRICTIVE COVENANT DATE: 1717 E. MIRALOMA AVENUE FOR 03/09/2021 PLACENTIA, CA 92870 17881 PINERIDGE DRIVE, YORBA LINDA FILE NAME: (714) 701-3000 1973 EASEMENT EXHIBIT rage 44 or yy ITEM NO. 9.1. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Veronica Ortega, Executive Assistant/Assistant Board Secretary SUBJECT:Requests for Concurring Nomination Resolutions for ACWA-JPIA 2021 Executive Committee Election RECOMMENDATION: That the Board of Directors consider adopting concurring resolutions in support of the nominations of Randall James Reed, President of Cucamonga Valley Water District, and Melody A. McDonald, President of San Bernardino Valley Water Conservation District, to ACWA/JPIA's Executive Committee. SUMMARY: ACWA-JPIA will be conducting an Executive Committee election during the JPIA's Board of Directors' meeting to be held in the spring of 2021. This election will fill four Executive Committee member positions, each for a four-year term. There are four incumbents: Tom Cuquet, South Sutter Water District; David Drake, Rincon Del Diablo Municipal Water District; Melody A. McDonald, San Bernardino Valley Water Conservation District; and Randall James Reed, Cucamonga Valley Water District. Candidates for the election must be elected or appointed directors of the JPIA member they represent and must have been appointed by that member agency to be on the JPIA's Board of Directors. Candidates for election must also be representatives of JPIA members that participate in all four of the JPIA's Programs: Liability, Property, Workers' Compensation, and Employee Benefits. The District has received requests to adopt concurring resolutions from two candidates: Randall James Reed, President of Cucamonga Valley Water District, and Melody A. McDonald, President of San Bernardino Valley Water Conservation District. JPIA members may concur in the nomination of as many candidates as they wish. The candidates must each receive concurring nomination resolutions from three other JPIA members in order to have their names placed on the ballots. The nominations must be received by the JPIA by close of business on March 19, 2021. Page 45 of 99 Final notice of the qualified candidates will be included as part of the ACWA-JPIA Board of Directors' meeting packet, which will be mailed on or before April 19, 2021, to those who request a meeting packet. ATTACHMENTS: 1.2021-01-27 - Correspondence from CVWD 2.Resolution No. 2021-XX - ACWA JPIA Nomination (CVWD) 3.2021-02-10 - Correspondence from SBVWCD 4.Resolution No. 2021-XX - ACWA JPIA Nomination (SBVWCD) Page 46 of 99 ,Cucamonga Valley:: AW—Uter District 14440 Ashford 5treec, Rancho Cucamonga, CA 91730-2799 P.Q. Box 638, Rancho Cucamonga, CA 91729-0638 Sen ree Beyond ExFectafrai� (909) 987-2591 Fax (909)476-8032 )ohn Bosler Secretary/General ManagerlCEO RECEIV . . FF_:D 3 26 41 January 27, 2021 Dear Fellow ACWAIJPIA Member: On January 26, 2021 the Cucamonga Valley Water District Board of Directors adopted Resolution No. 2021-1-2 nominating President Randall James Reed for the position of ACWAIJPIA Executive Committee. We are formally requesting your support of President Reed's nomination through the adoption of a concurring resolution from your agency. President Reed is well qualified to take on this leadership role in ACWA/JPIA as you will see in his attached statement of qualifications, and he is committed to continuing the great work of providing quality insurance and employee benefit services that ensure our agencies and ratepayers are receiving the most cost-effective service possible. have attached a sample concurring resolution in support of his nomination, as well as his candidate statement. The elections for ACWAIJPIA Executive Committee will be held this spring, and the deadline to submit nominations is March 19, 2021. Should you desire to adopt a resolution or if you have questions please contact our Executive Assistant to the Board, Taya Victorino at 909.987.2591 or tavav a)cvwdwater.com. Thank you in advance for your consideration. A4417 4�. John Bosler General Manaage/CEO Attachments: Resolution No. 2021-1-2 Nominating Randall Reed Candidate Statement— President Reed Sample Concurring Resolution Randall James Reed Luis Cetina James V.Curatalo,Jr. Mark Gibboney Kevin Kenley President Vice President Director Director Director Page 47 of 99 RESOLUTION NO. 2020-1 -2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE CUCAMONGA VALLEY WATER DISTRICT NOMINATING ITS JPIA BOARD MEMBER TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY ("JPIA") WHEREAS, this district is a member district of the JPIA that participates in all four- of its Programs: Liability, Property, Workers' Compensation, and Employee Benefits; and WHEREAS, the Bylaws of the JPIA provide that in order for a nomination to be made to JPIA's Executive Committee, the member- district must place into nomination its member- of the JPIA Board of Directors for such open position; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CUCAMONGA VALLEY WATER DISTRICT that its member- of the JPIA Board of Directors, Randall James Reed, be nominated as a candidate for the Executive Committee for the election to be held during the JPIA's spring 2021 Board of Directors' meeting. BE IT FURTHER RESOLVED that the JPIA staff is hereby requested, upon receipt of the formal concurrence of three other member- districts to affect such nomination. BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a certified copy of this resolution to the JPIA at P.O. Box 619082, Roseville, CA 95661- 9082, forthwith. APPROVED, ADOPTED AND SIGNED this 26`" day of January 2021. CUCAMONGA VALLEY WATER DISTRICT Randall James Reed President ATTEST: G n Bosler- Secretary and General Manager/CEO Page 48 of 99 RESOLUTION NO. 2020-1 -2 STATE OF CALIFORNIA } COUNTY OF SAN BERNARDINO } s'- 1, JOHN SOSLIER, Secretary of the Board of Directors of Cucamonga Valley Water District, do hereby certify that the foregoing Resolution No. 2021-1-2 was adopted by the Board of Directors of said District at a regular board meeting held on January 26, 202 1. A recorded vote of the Board is as follows: AYES: Cetina, Curatalo, Gibboney, Kenley, Reed NOES: ABSENT: N BOSLER Cucamonga Valley Water District and the Board of Directors thereof Page 49 of 99 Randall lames Reed Statement of Qualifications Association of California Water Agencies Joint Powers Insurance Authority (ACWA/JPIA) Executive Committee I am pleased to share with you my interest in continuing my service on the Executive Committee for ACWAIJPIA. I am prepared and ready to help lead the organization as we continue to uphold ACWAIJPIA's mission "to consistently and cost effectively provide the broadest �* possible affordable insurance coverage and related services to its member agencies." My experience with ACWAIJPIA began over a year ago when I was appointed by the Cucamonga Valley Water District (CVWD) to serve as their ACWAIJPIA representative. In that same year 1 was elected to the Executive Committee to fill a vacancy and eagerly rose to the challenge. Now I am dedicated to ensuring the success of ACWAIJPIA. We provide a vital service to the water community and they provide a vital service to their communities. I know how important this organization is for the member agencies who depend on our success. I have served on the CVWD board of directors for approximately 18 years, and currently serve as their President. At CVWD, we have taken full advantage of all the programs the ACWAIJPIA has to offer to ensure our employees are working in the safest environment possible. Our board of directors has also adopted a Commitment to Excellence pledge putting into place best management practices which bolsters our effectiveness for loss prevention and safety. I currently serve on the board of the Association of San Bernardino County Special Districts. In my past roll as board president, I was focused on increasing my understanding of our members needs so that I may know how to better serve and lead the association. I will continue to use this same approach if re-elected to serve on the ACWAIJPIA Executive Committee. Professionally, I am retired from a 32 year career in the wastewater management field as an electrical and instrumentation supervisor. I earned a Bachelor's degree in Information Management Systems from California State University San Bernardino and have been an active member in the Association of California Water Agencies, California Special Districts Association and the California Water Environment Association. I'm a pound veteran of the United States Marie Corp. Thank you for allowing me to share my experience, leadership and knowledge. I took forward to the opportunity to represent you and your agency. Please feel free to contact me directly at (909) 240-1344 should you have questions or if you would like to support my candidacy. Thank you in advance for your consideration, qce- Page 50 of 99 RESOLUTION NO. 2021-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY (JPIA) WHEREAS, the Yorba Linda Water District (District) is a member district of the JPIA; and WHEREAS, the Bylaws of the JPIA provide that in order for a nomination to be made to JPIA's Executive Committee, three member districts must concur with the nominating district; and WHEREAS, another JPIA member district, the Cucamonga Valley Water District has requested that this District concur in its nomination of its member of the JPIA Board of Directors to the Executive Committee of the JPIA. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District that this District concurs with the nomination of Randall James Reed of the Cucamonga Valley Water District to the Executive Committee of the JPIA. BE IT FURTHER RESOLVED, that the District Secretary is hereby directed to transmit a certified copy of this resolution to the JPIA at PO Box 619082, Roseville, CA 95661-9082, forthwith. PASSED AND ADOPTED this 9t" day of March 2021, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No.2021-XX Concurring in Nomination to ACWA-JPIA Executive Committee 1 Page 51 of 99 RECEIVED FEB 2 3 2021 YDRBA LINLIA VVY, R D1STF"CT San Bernardino Vattey BY Water Conservation District Neiping Nature Store Cur Water February 10,2021 Phil Hawkins Yorba Linda Water District P.O. Box 309 Yorba Linda,CA 928850349 Dear Phil Hawkins, The Board of Directors of the San Bernardino Valley Water Conservation District has nominated its President.Melody A. McDonald,to continue in her position on the ACWA/JPIA Executive Committee.Enclosed is a certified copy of SBVWCD Resolution No. 581 nominating Mrs.McDonald for ACWAIJPIA Executive Committee, Melody currently serves on the ACWAIJPIA Executive Committee, Personnel Committee, Chairs the Liability Program Subcommittee, served on the Building & Property Ad Hoc Committee, and was past chair of the Property & Workers Compensation Program Subcommittees. Melody has an institutional knowledge of all of JPIA's programs, their history, how coverage's evolved for the JPIA membership and has helped the organization grow to 188 Million in assets. Melody participates in training at various JPIA members facilities, she has personally visited and presented rate stabilization fund refund checks back to JP1A members totaling over 45 Million, since the inception of the fund. This year, JPIA has held nearly over 600 training classes resulting in more than 4,000 employees receiving training. Melody believes the best claim is the one that never happened, and that there is a direct correlation between risk management, training, and minimizing losses. She pursues all her duties with a strong sense of commitment and dedication. Enclosed is her Statement of Qualifications. The District respectfully requests your organization consider adopting a concurring resolution of nomination in support of Mrs. McDonald. Enclosed is a sample concurring resolution for your consideration in support of her nomination or it can be found at https:Ilwww.acwajpia.com/election/. Since time is of the essence,and that this will require Board action,please include this on your agenda for your next Board meeting.Please send a certified copy to: ACWAIJPIA and San Bernardino Valley Water Attention: Sylvia Conservation District Robinson Attention: Athena Lokelani P.O.Box 619082 1630 W.Redlands Blvd. Ste"A" Roseville,CA 95661 Redlands,CA 92374 This resolution must he revs ived by A Cil:VJPIA no later than 4:30 pni Friday Murch 19,2021. Ssncerely. Danic B. Cozad General Manager 1530 W. Redlands Blvd, Suite A BOARD OF Division 3: GENERAL Redlands, CA 92373 DIRECTORS Robert Stewart MANAGER Phone: 909.793.2503 Division 1: Division 4: Daniel B. Cozad Fax:909.793.0188 Richard Corneille .John Longville www.sbvwcd.org Email: info@sbvwcd.org Division 2: Division 5: David E. Raley Melody McDonald Page 52 of 99 RESOLUTION NO. 581 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT NOMINATING ITS ACWAIJPIA BOARD MEMBER TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY("ACWAIJPIA"} WHEREAS,this district is a member district of the ACWAIJPIA that participates in all four of its Programs: Liability,Property,and Workers'Compensation;and Employee Benefits;and WHEREAS,the Bylaws of the ACWAIJPIA provide that in order for a nomination to be made to ACWAIJPIA's Executive Committee,the member district must place into nomination its member of the ACWAIJPIA Board of Directors for such open position;and WHEREAS, President McDonald has served District and the ACWA/JPIA Executive Committee for many years and brings leadership experience and perspective. NOW,THEREFORE,BE IT RESOLVED by the Board of Directors of the San Bernardino Valley Water Conservation District that its member of the ACWAIJPIA Board of Directors,Melody McDonald,be nominated as a candidate for the Executive Committee for the election to be held at JPIA's Spring 2021 Conference. BE IT FURTHER RESOLVED that the ACWAIJPIA staff is hereby requested,upon receipt of the formal concurrence of three other member districts to affect such nomination. BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a certified copy of this resolution to the ACWAIJPIA at P.O.Box 619082,Roseville,California 95661- 9082,forthwith. ADOPTED this l3th day of January 2021. xf �pI' I' 0 Presiden.Bo of Directors *AS y `J Page 53 of 99 ASSOCIATIONS Member, Board of Directors of the San Bernardino Valley Water Conservation District(Elected), Currently President, originally appointed in 1991,and first woman on the board. Member,Executive Committee ACWA/JPIA Chair,JPIA Liability Program Committee Vice-Chair, Employee Benefits Committee Director,ACWA/Joint Powers Insurance Authority Member ACWA Federal Affairs Committee Board Member,Association of the San Bernardino County Special Districts Melodv.sbvwcdr gmail.com Over 28+ Years.Experience its the Water Industry includes: Melody Past Member,(CWA) California Women for Agriculture Henriques-McDonald Past Member,ACWA Water Management Committee P.O. BOX 30197 Past Member,ACWA State Legislative Committee SAN BERNARDINO, CA 92413 Past Chair & Vice-Chair,JPIA Property& Workers Compensation Programs (909) 793-2503 District (909) 499-5175 cell Past Member, Board of Directors ACWA,Region 9 Chair (909) 867--9821 fax Past Chair, Water Management Certification Subcommittee Like @ httns://www.facebook.com/Melodv4fFater Chair,California Water Quality Control Board, Santa Ana Region Candldate'for: 8 Years of service,Gubernatorial Appointment 1993-2000 ACWA JPIA CURRENT EMPLOYMENT EXECUTIVE COMMITTEE Southwest Lift& Equipment,Inc. (Heavy Duty Vehicle Lifts) Broker/Associate, Century 21 Lois Lauer Realty (incumbent,seeking re-election) PROFESSIONAL ASSOCIATIONS & LICENSES Redlands Association of Realtors California Real Estate Broker's License Arizona Real Estate Broker's License ORGANIZATIONS AND SOCIETIES Highland Chamber of Commerce San Bernardino Chamber of Commerce ► Immanuel Baptist Church Highland, CA BSF International Melodv& Board receiving,District of Distinction Award, the highest governance EDUCATION and best practices accreditation possible. San Gorgonio High School, 1976 Kathleen Tiegs,former Special Districts Board Western Real Estate School, 1989 Member&ACWA President presenting.2017 Graduate, Special Districts Board Management Institute, 1997 Studied at Crafton Hills College Page 54 of 99 RESOLUTION NO. 2021-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY (JPIA) WHEREAS, the Yorba Linda Water District (District) is a member district of the JPIA; and WHEREAS, the Bylaws of the JPIA provide that in order for a nomination to be made to JPIA's Executive Committee, three member districts must concur with the nominating district; and WHEREAS, another JPIA member district, the San Bernardino Valley Water Conservation District has requested that this District concur in its nomination of its member of the JPIA Board of Directors to the Executive Committee of the JPIA. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District that this District concurs with the nomination of Melody A. MacDonald of the San Bernardino Valley Water Conservation District to the Executive Committee of the JPIA. BE IT FURTHER RESOLVED, that the District Secretary is hereby directed to transmit a certified copy of this resolution to the JPIA at PO Box 619082, Roseville, CA 95661-9082, forthwith. PASSED AND ADOPTED this 9t"day of March 2021, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Phil Hawkins, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No.2021-XX Concurring in Nomination to ACWA-JPIA Executive Committee 1 Page 55 of 99 ITEM NO. 9.2. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 9, 2021 TO: Board of Directors FROM: Brett R. Barbre, General Manager STAFF CONTACTS: Doug Davert, Assistant General Manager SUBJECT: Memorandum of Understanding with City of Yorba Linda RECOMMENDATION: That the Board of Directors approve the Memorandum of Understanding (MOU) between the Yorba Linda Water District and City of Yorba Linda. BACKGROUND: The City of Yorba Linda (City) and the Yorba Linda Water District (District have a long history of working together on matters of mutual concern and issues affecting both agencies that requires coordination, cooperation, or other accommodation by one or both organizations. The City and the District serve largely the same population and community. In an effort to strengthen and memorialize these coordination efforts and provide a written framework for interagency collaboration that will survive changes in staffing and legislative bodies, the City and District staff have been working for the past several months to develop the MOU that is presented here. Among the matters covered in the MOU are protocols for certain permitting and inspections, how costs and fees will be charged (if at all), how new water and wastewater facilities will be constructed, how paving projects will be coordinated with water projects (including the raising of manholes and valve cans), and how repairs and patches to roadways will be achieved. Additionally, the City and the District have agreed to share information that will help resolve issues related to fire sprinklers, grease issues related to food establishments, pool plastering activities, and enforcement of water and wastewater easements. While the MOU is terminable by either governing body on thirty (30) days' notice, it is desired and anticipated that the MOU will have lasting effect. On March 1, 2021, the proposed MOU was presented to the Joint Agency Committee (Councilmembers Haney and Hernandez; and Directors Hawkins and Lindsey) and is recommended for approval by the City Council and the District Board of Directors. STRATEGIC PLAN INITIATIVES: Page 56 of 99 G1 5A - Meeting with lobbyists, representatives, and regulators at all levels (local/state/federal); G1 5D - Engage public to address issues with their representatives and maintain community partnerships with cities and organizations. ATTACHMENTS: 1. Draft Memorandum of Understanding Page 57 of 99 MEMORANDUM OF UNDERSTANDING BETWEEN YORBA LINDA WATER DISTRICT AND CITY OF YORBA LINDA THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made and entered into this day of March, 2021, by and between the YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ( "YLWD") and the CITY OF YORBA LINDA, a local municipality ("City") (collectively referred to as "Parties" or individually as a "Party"). WHEREAS, YLWD and City have a long history of mutual courtesy, cooperation, and accommodation as demonstrated in, among other things, multiple mutually beneficial agreements including but not limited to agreements dated October 3, 1977, June 6, 1983, and the Public Sewer Transfer Agreement dated April 27, 2011, among others; and WHEREAS, nothing in this MOU is intended to terminate or otherwise impact any other agreements or arrangements between the Parties unless specifically outlined herein; and WHEREAS, YLWD and City desire to continue to work together with a heightened spirit of courtesy, cooperation, and accommodation and a recognition that the Parties each serve largely the same population and community; and WHEREAS, both Parties anticipate future and current projects that may affect the other which underscores the need for the Parties to work together for the benefit of the community they jointly serve; and WHEREAS, the Parties desire to set forth certain practices, protocols, and procedures to reach mutual understanding on the issues set forth below, streamline each Party's projects, minimize delays, and resolve in advance any questions regarding permitting, fees, and approvals to the extent possible. NOW, THEREFORE, in consideration of the matters recited above, the Parties hereby commit to the following: 1. Construction of Water/Wastewater Facilities. The parties each specifically acknowledge the provisions of California Government Code §53091 with respect to the construction of water/wastewater facilities. 2. Coordination of YLWD Proiects. YLWD will make every reasonable effort not to disturb recently paved surfaces. YLWD will continue to coordinate with City on planned projects requiring disturbance of paved surfaces and to coordinate paving schedules to consider planned YLWD water and sewer improvement projects. MOU Between YLWD and City of Yorba Linda 1 of 5 Page 58 of 99 3. Coordination of Paving Proiects. In order to avoid unnecessary disturbance of paved surfaces, City and YLWD will make best efforts to coordinate paving projects and give YLWD as much advance notice of City paving projects as is reasonably possible such that YLWD would be able to exercise/replace/maintain valves in advance of such projects with the intent to avoid disturbing the pavement for emergency repairs as much as possible. 4. Valve Cans and Manhole Covers. The District agrees to adjust YLWD water valve and sewer manhole covers to grade at their cost for all water valve and sewer manhole covers within City right-of-way or City easements. With respect to projects involving YLWD valve cans and manhole covers, the City will make reasonable efforts to notify YLWD in advance of all paving work (giving as much notice as possible but not less than thirty days) so that YLWD can schedule pre and post inspection of the proposed paving areas. With respect to any adjustments to or new installation of valve cans and manhole covers or other services, the City and YLWD shall reimburse each other for actual labor and material costs incurred for work performed as requested by either party with invoices to be provided in a timely manner. 5. Annual Permit, Inspection: and Remedv for Failed Patching. Annual Permit City will issue an annual permit to YLWD for pavement patching/repair with one permit number to be used on all repair work for the annual permit period starting on July 1St of each year and expiring on June 30th of the following year. YLWD agrees to provide extended slurry in moratorium areas as deemed appropriate by the City Engineer. In areas where the trench repair areas are within 2 feet of adjacent concrete gutter, YLWD agrees to extend limits of the asphalt grind overlay to the nearest concrete edge. Certain intersections/roadway segments as referenced in Exhibit A will be excluded from this MOU and require an individual stand-alone permit due to traffic control concerns that would potentially require a standalone traffic control plan and necessitate additional review time by the City. In addition, night work would be exempt from the annual permit and require an individual permit. Temporary Asphalt Repairs YLWD will provide a list to the City of all new patches from the previous week every Monday for the purpose of inspection. In the event that any temporary YLWD pavement patch should fail, City will notify YLWD of such failure as soon as possible, and YLWD will repair the failure within 24 hours. Permanent Asphalt Repairs Permanent asphalt repairs shall be completed within a reasonable time following completion of the work for any repair work. As a condition of the permit for permanent asphalt repairs, YLWD will submit the following to City for review: 1) location, 2) limit/scope of work, and 3) proposed traffic control prior to YLWD contracting for repair work. City will provide a response and summarize any requirements. YLWD, its contractor(s) and any subcontractor(s) completing such MOU Between YLWD and City of Yorba Linda 2 of 5 Page 59 of 99 repair work shall provide to City and YLWD policies of insurance in an amount and form acceptable to the City that list the City as additional insured. For these permanent asphalt repair locations, YLWD agrees to provide a warranty for any failed patches and/or trenches installed by them or their contractors until such time as the City repaves the street in accordance with its normal paving schedule. However, should pavement failure occur in any previously trenched areas, YLWD agrees to repair regardless of when the trench was installed. YLWD will endeavor to repair any such failed patches and/or trenches within a reasonable time frame. Trench repair areas under the blanket permit will be incorporated into a City GIS layer that has photos and related information geolocated on the layer for this purpose. 6. Plaster Disposal. City will make reasonable efforts to notify YLWD anytime a permit is issued for the construction, repair, rehabilitation, re-plastering, or other activity regarding swimming pools, ponds, fountains, or other features where plaster disposal is required. This excludes re-plaster/re-model work on any existing pool, spa or any water feature less than 18" deep and requiring no electrical and for which no permit is required to be issued. 7. Food Service Establishment. City will make reasonable efforts to notify YLWD anytime a permit or other entitlement is issued for a food service establishment so that YLWD may ensure proper sewer source control of fat, oils & grease. YLWD shall provide to the City and the applicant, their requirements for Fat, Oil and Grease (FOG). Such requirements shall be incorporated into the food service plans prior to building permit issuance. The City shall require written approval from YLWD by way of a signed and dated letter that is emailed to the City and the applicant, prior to completion of plan check and before permit issuance. 8. Fire Sprinklers. City will make reasonable efforts to notify YLWD anytime a permit is issued for fire sprinklers in a structure so that YLWD may ensure that proper backflow prevention is in place. City shall require a signed and dated letter from YLWD that is emailed to the City summarizing their requirements and approval for permit issuance. 9. Easements. City and YLWD each have numerous easements and access rights throughout the City of Yorba Linda. The Parties will each make reasonable efforts to ensure that such easements are not encroached upon by each other or third parties. To accomplish this, the Parties will provide information (i.e., GIS layer[s]) showing the locations of their respective easements for review and consideration relative to City or YLWD projects. This information also will be reviewed prior to issuance of any third-party construction permit(s). When, based on the provided easement information, it is evident that a proposed City or YLWD project would conflict with easements held by either party, the constructing party will confer with the other party to obtain encroachment authorization at the earliest possible timeframe, but prior to commencement of any work on the project that would cause such encroachment. The Parties agree to provide responses to each other's requests for review and/or for MOU Between YLWD and City of Yorba Linda 3 of 5 Page 60 of 99 encroachment authorization in a timely manner. When, based on the provided easement information, it is evident that proposed third-party project construction would conflict with easements held by either City or YLWD, the permitting agency (either City or YLWD, as applicable) will withhold issuance of applicable permit(s) until such encroachment has been authorized by the easement holder. In such instances, third-party project proponents shall be referred to applicable easement holder (either City or YLWD) to obtain encroachment authorization. Third-party project proponents shall provide written proof of such encroachment authorization by easement holder to permitting agency prior to permitting agency issuance of applicable permit(s). Although the Parties seek in good faith to assist each other with identifying and avoiding potential conflicts with easements held by either Party, each Party ultimately is responsible for preserving its own easement rights. Finally, to facilitate the foregoing efforts, the Parties will make their best efforts to provide up-to-date and accurate information to each other regarding existence and location of respective easements. 10.Waiver of Fees. The Parties each agree to waive any fees for services in connection with any aspect of a Parties' project, including but not limited to, reviews, permits, inspections, design review, and the like. This does not include charges for water and sewer use/service other than charges waived pursuant to other existing agreements or arrangements between the Parties. Notwithstanding the waiver of said fees, the City and YLWD shall reimburse each other for actual labor and material costs incurred for work performed as requested by either party. The fee waiver herein only applies to public projects of the City or the YLWD and not private projects in which the City or YLWD perform work for a private party or perform work that is a condition on a private development project. 11.Cooperation to Effectuate Proiects. The Parties agree to cooperate in the preparation of such permits, plans, surveys, documents, or other materials necessary to effectuate a project. 12.Meet and Confer. In the event that an issue arises that is not contemplated by this MOU, then the Parties agree to meet and confer on such issue and make a good faith effort to resolve the issue at the staff level. 13.Approval of this MOU. The Parties each understand and agree that this MOU shall be subject to the approval of the Board of Directors of YLWD and the City Council of City. 14.Partv Ordinances or Policies. Except for Section 10 (Waiver of Fees), this MOU does not amend or supplement any existing or future Party ordinance, policy, or legal requirement that addresses subject matter in this MOU. If any language in this MOU conflicts with language in a Party ordinance or policy, the ordinance or policy shall prevail. 15.No Monetary Damages. The intent of this agreement is to coordinate actions of government agencies serving the same geographic region. In no event shall either Party be entitled to monetary damages of any kind from the other Party, MOU Between YLWD and City of Yorba Linda 4 of 5 Page 61 of 99 including, without limitation, damages for economic loss, lost profits, or any other economic or consequential damages of any kind for any alleged default or breach of this MOU. However, the duty for a Party to indemnify, hold harmless or defend the other Party as required by any permit or other grant of authority by one Party to the other remains valid and is not extinguished by this MOU. 16.Termination. Either Party may terminate this MOU upon 30 days written notice to the other Party addressed to the City Manager/General Manager of the Party at the principal business office of the Party. 17. No Impact on Prior Agreements/Compliance with Law. Nothing in this MOU terminates or otherwise impacts any other agreements or arrangements between the Parties unless specifically included within this MOU. All obligations within this MOU are to be interpreted and undertaken in compliance with all applicable local, state and federal laws. To the extent such local, state or federal laws are amended, this MOU is to be interpreted and obligations undertaken in compliance with such amended laws without need of amending this MOU. YORBA LINDA WATER DISTRICT By By Phil Hawkins, President Brett R. Barbre, General Manager APPROVED AS TO FORM ATTEST By By Andrew B. Gagen, Esq., General Counsel Annie Alexander, Board Secretary Kidman Gagen Law LLP CITY OF YORBA LINDA By By Peggy Huang, Mayor Mark Pulone, City Manager APPROVED AS TO FORM ATTEST By By Todd Litfin, Esq., City Attorney Marcia Brown, City Clerk Rutan & Tucker LLP MOU Between YLWD and City of Yorba Linda 5 of 5 Page 62 of 99 EXHIBIT A r � BRIAR � I �I�k1I ELLI z W - ANGELES ST Z - V� ! °� -- � WE BASTANCHURY RU w P.- LU w — a J rf 'J a 1 u d { I � Al W ❑ L .i` � U a- 1,000' FROM EACH CORNER _ OF TRIANGLE AT IMPERIAL, LA VALLEY VIEW, AND {o� BASTANCHURY {z J10 oo rT � g n. Er I YCRBA LINDA BLVDn l� �r �C �4 1,000' FROM EACH CORNER `` ON'T L OF TRIANGLE AT IMPERIAL, Q YORBA LINDA BLVD., AND LAKEVIEW loom I Page 1 of 3 Page 63 of 99 EXHIBIT A Y A LCO)fViBARDY 151 LORC7 VI p 0 z YORBA LINDA BLVD fi � f `v F ROM INTERSECTIONcapRlc aR BA LINDA BLVD. AND NT r c� Q VILIAGER CIR c � a V�q a �tb p_)5A �'fi�P Qu51R0 F d 2 n a x X z V-1d� •� s < 1,000' FROM INTERSECTION OF YORBA LINDA BLVD. AND ' VIA DE LA ESCUELA Page 2 of 3 Page 64 of 99 EXHIBIT A BASTANCHURY R. D A� 1 T,� ' N FR M INTERSECTION TI ' r 1,000 O S C O OF FAIRMONT BLVD. AND BASTANCHURY a 4 Page 3 of 3 Page 65 of 99 ITEM NO. 10.2. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:John DeCriscio, Operations Manager SUBJECT:Wastewater Collection System Maintenance Activities Staff will review the attached presentation during the meeting. ATTACHMENTS: 1.Presentation Page 66 of 99 11 Sanitary Sewer Video Inspection and Repair Work Presented by: John DeCriscio Operations Manager Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 67 of 99 22Board of Directors Regular Meeting Tuesday, March 9, 2021 Wastewater System Information •265 Miles of pipe –72% VCP –27% Plastic –1% Metallic •6,223 Manholes •1 Sewer Lift Station •2 Inspection Trucks •2 Combo Trucks •6 Crew Members Page 68 of 99 33Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Intruding Lateral Liners F.O.G. Page 69 of 99 44Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Offsets Debris Page 70 of 99 55Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Scale/Corrosion Structural Defects Page 71 of 99 66Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Infiltration/Mineral Deposits Pool Plaster Page 72 of 99 77Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Roots Blocked Laterals/Customer Calls Page 73 of 99 88Board of Directors Regular Meeting Tuesday, March 9, 2021 What Do We Find? Smaller Defects Pipeline Damage Page 74 of 99 99Board of Directors Regular Meeting Tuesday, March 9, 2021 Targeted Cleaning Inspection information and pictures help Operators make informed decisions Page 75 of 99 1010Board of Directors Regular Meeting Tuesday, March 9, 2021 Trenchless Repair Technologies YLWD Crews prepare to install a trenchless point-repair Page 76 of 99 1111Board of Directors Regular Meeting Tuesday, March 9, 2021 Contracted Pipeline Rehabilitation Page 77 of 99 1212Board of Directors Regular Meeting Tuesday, March 9, 2021 Contracted Pipeline Rehabilitation Page 78 of 99 1313Board of Directors Regular Meeting Tuesday, March 9, 2021 YLWD Trenchless Point-Repair Defects Before Post-Rehab Page 79 of 99 1414Board of Directors Regular Meeting Tuesday, March 9, 2021 YLWD Trenchless Point-Repair Defects Before Post-Rehab Page 80 of 99 1515Board of Directors Regular Meeting Tuesday, March 9, 2021 YLWD Trenchless Point-Repair Crack with root intrusion Post-Rehab Page 81 of 99 1616Board of Directors Regular Meeting Tuesday, March 9, 2021 Trenchless Point-Repairs Average point-repair cost (contracted service) •$1,200 Average point-repair cost (YLWD installed) •$420 in Parts + Equipment + Labor Page 82 of 99 1717Board of Directors Regular Meeting Tuesday, March 9, 2021 CCTV Inspection Annual Mileage *Additional CCTV Truck Page 83 of 99 1818Board of Directors Regular Meeting Tuesday, March 9, 2021 Repairs Identified vs. Repairs Completed Pending Repairs (3/1/2021) 175 *Includes CIP candidates Page 84 of 99 1919Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 85 of 99 2020Board of Directors Regular Meeting Tuesday, March 9, 2021 Priority 1 and 2 Point Repairs Displaced Pieces Holes *Excludes CIP candidates Page 86 of 99 2121Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 87 of 99 2222Board of Directors Regular Meeting Tuesday, March 9, 2021 Priority 4 and 5 Point Repairs Minimal Structural Impact Not in flow line (no exfiltration) *Excludes CIP candidates Page 88 of 99 2323Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 89 of 99 2424Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 90 of 99 2525Board of Directors Regular Meeting Tuesday, March 9, 2021 Data, Data, Data… •Collect, tract, report •Look for trends •Custom-tailored maintenance programs •Budgeting Page 91 of 99 2626Board of Directors Regular Meeting Tuesday, March 9, 2021 Defects by Pipe Material Pending Repairs (3/1/2021) 175 *Includes CIP candidates Did You Know… Clay Pipe accounts for 72% of our wastewater collection system! Page 92 of 99 2727Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 93 of 99 2828Board of Directors Regular Meeting Tuesday, March 9, 2021 Page 94 of 99 2929Board of Directors Regular Meeting Tuesday, March 9, 2021 Green Crest Sewer Lift Station Tear in wet-well lining Post-Rehab Page 95 of 99 3030Board of Directors Regular Meeting Tuesday, March 9, 2021 Green Crest Sewer Lift Station •Unsafe/undersized access •Additional wet-well repairs needed •Panel improvements needed •Standby power concerns Page 96 of 99 ITEM NO. 11.1. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Director's Reports The Directors will report on their attendance at the following events: 1. Groundwater Resources Association Conference - February 24, 2021 (Jones) 2. MWDOC Water Policy Forum - February 24, 2021 (Hawkins/Jones/Lindsey) 3. OCSD Board - February 24, 2021 (Jones) 4. YL Planning Commission - February 24, 2021 (Hawkins - As Needed) 5. ISDOC Executive Committee - March 2, 2021 6. CSDA Board Member Best Practices Workshop - March 2, 2021 (Hawkins) 7. SAWPA Commission - March 2, 2021 8. YL City Council - March 2, 2021 (DesRoches) 9. MWDOC Board - March 3, 2021 (Miller) 10. OCWD Board - March 3, 2021 (DesRoches) 11. WACO - March 5, 2021 Page 97 of 99 ITEM NO. 13.1. AGENDA REPORT MEETING DATE:March 9, 2021 TO:Board of Directors FROM:Brett R. Barbre, General Manager STAFF CONTACTS:Annie Alexander, Senior Executive Assistant/Board Secretary SUBJECT:Meetings from March 10 - May 31, 2021 ATTACHMENTS: 1.Board of Directors' Activity Calendar Page 98 of 99 Board of Directors Activity Calendar Event Date Time Attendees March OC LAFCO Wed, Mar 10 8:15 AM YL Planning Commission Wed, Mar 10 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Mar 16 7:30 AM SAWPA Commission Tue, Mar 16 9:30 AM YL City Council Tue, Mar 16 6:30 PM Lindsey MWDOC Board Wed, Mar 17 8:30 AM Miller OCWA Webinar Wed, Mar 17 11:30 AM Hawkins/Jones OCWD Board Wed, Mar 17 5:30 PM DesRoches ASCE OC Branch Awards Thu, Mar 18 5:30 PM DesRoches/Hawkins/Jones/Lindsey Board of Directors Workshop Meeting Tue, Mar 23 8:30 AM YL Chamber Emergency Responder's Appreciation Wed, Mar 24 8:00 AM Hawkins/Lindsey SLDF Governance Module 1 Wed, Mar 24 1:00 PM DesRoches/Lindsey OCSD Board Wed, Mar 24 6:00 PM Jones YL Planning Commission Wed, Mar 24 6:30 PM Hawkins (As Needed) SDLF Governance Module 1 Thu, Mar 25 1:00 PM DesRoches/Lindsey April MWDOC Elected Officials Forum Thu, Apr 1 6:00 PM WACO Fri, Apr 2 7:30 AM ISDOC Executive Committee Tue, Apr 6 7:30 AM SAWPA Commission Tue, Apr 6 9:30 AM YL City Council Tue, Apr 6 6:30 PM Hawkins MWDOC Board Wed, Apr 7 8:30 AM Miller OCWD Board Wed, Apr 7 5:30 PM DesRoches Board of Directors Regular Meeting Tue, Apr 13 5:30 PM OC LAFCO Wed, Apr 14 8:15 AM YL Planning Commission Wed, Apr 14 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Apr 20 7:30 AM SAWPA Commission Tue, Apr 20 9:30 AM YL City Council Tue, Apr 20 6:30 PM Miller MWDOC Board Wed, Apr 21 8:30 AM Miller OCWA Webinar Wed, Apr 21 11:30 AM OCWD Board Wed, Apr 21 5:30 PM DesRoches Board of Directors Workshop Meeting Tue, Apr 27 8:30 AM MWDOC/OCWD Joint Planning Committee Wed, Apr 28 8:30 AM Miller/DesRoches OCSD Board Wed, Apr 28 6:00 PM Jones YL Planning Commission Wed, Apr 28 6:30 PM Hawkins (As Needed) ISDOC Thu, Apr 29 11:30 AM May ISDOC Executive Committee Tue, May 4 7:30 AM SAWPA Commission Tue, May 4 9:30 AM YL City Council Tue, May 4 6:30 PM Jones MWDOC Board Wed, May 5 8:30 AM Miller OCWD Board Wed, May 5 5:30 PM DesRoches WACO Fri, May 7 7:30 AM Board of Directors Regular Meeting Tue, May 11 5:30 PM OC LAFCO Wed, May 12 8:15 AM YL Planning Commission Wed, May 12 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, May 18 7:30 AM SAWPA Commission Tue, May 18 9:30 AM YL City Council Tue, May 18 6:30 PM DesRoches MWDOC Board Wed, May 19 8:30 AM Miller OCWA Webinar Wed, May 19 11:30 AM OCWD Board Wed, May 19 5:30 PM DesRoches Board of Directors Workshop Meeting Tue, May 25 8:30 AM OCSD Board Wed, May 26 6:00 PM Jones YL Planning Commission Wed, May 26 6:30 PM Hawkins (As Needed) As of March 3, 2021 Page 99 of 99 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING Board of Directors Regular Meeting Tuesday, March 9, 202111.2. General Manager’s ReportITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021ITEM 1: Delinquent Water BillsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Delinquent Water BillsDelinquent Water BillsPayment Due Residential Commercial Total Past Due # CustomersJune 2020 $3,499.40 -----$3,499.4035 RES-----July 2020 $2,859.37 -----$2,859.3725 RES-----August 2020 $8,751.32 $115.52 $8,866.8477 RES1 COMMSeptember 2020 $4,814.32 $115.52 $4,929.8454 RES1 COMMOctober 2020 $12,255.56 $637.28 $12,892.84100 RES3 COMMNovember 2020 $19,312.34 $1,000.27 $20,312.61181 RES5 COMMDecember 2020 $14,003.93 $324.22 $14,328.15134 RES3 COMMJanuary 2021 $57,670.96 $14,908.07 $72,579.03623 RES35 COMMFebruary 2021 $96,576.68 $29,998.32 $126,575.001039 RES57 COMMMarch 2021 $41,618.07 $2,730.06 $44,348.13437 RES11 COMMOutstanding Balances by TypeCurrent Total Outstanding Bill Amounts -$265,839.64 or 2,532 customersCurrent Total Residential -$230,827.41 or 2,438 residential customersCurrent Total Commercial -$35,012.23 or 94 commercial customersAll data as of March 9, 2021ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021$247,392.95 $259,614.98 $266,579.79 $305,573.82 $296,260.45 $221,871.06 $224,512.15 $230,827.41 +5%+3%+15%‐3%‐25%+1%+3%$0K$50K$100K$150K$200K$250K$300K$350KSept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9 Feb. 23 March 9Total Residential Delinquent BillsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021$44,107.38 $41,629.54 $24,504.25 $35,194.59 $59,310.58 $42,222.12 $47,099.20 $35,012.23 ‐6%‐41%+44%+69%‐29%+12%‐26%$0K$10K$20K$30K$40K$50K$60K$70KSept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9 Feb. 23 March 9Total Commercial Delinquent BillsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021$291,500.33 $301,244.52 $291,084.04 $340,768.41 $355,571.03 $264,718.66 $271,611.35 $265,839.64 +3%‐3%+17%+4%‐26%+3%‐2%$0K$50K$100K$150K$200K$250K$300K$350K$400KSept. 8 Oct.13 Nov. 10 Dec. 8 Jan. 12 Feb. 9 Feb. 23 March 9Total Outstanding Delinquent BillsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Current Delinquent & Late PaymentsCurrent Delinquent & Late PaymentsDate Residential Commercial TotalFebruary 23, 2021 $224,512.15 $47,099.20 $271,611.35March 9, 2021 $230,827.41 $35,012.23 $265,839.64Difference+$6,315.26 (2.81%) -$12,086.97 (-25.66%) -$5,771.71 (-2.12%)Date Residential Commercial Total February 23, 2021 2,3291052,434March 9, 2021 2,438942,532Difference+109 (4.68%) -11 (-10.48%) +98 (4.03%)ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Historic Payments in 27 DaysHistoric Payments in 27 DaysNov. 2020 Cycle 1 7,98091.4%Nov. 2020 Cycle 2 5,62890.6%Nov. 2020 Cycle 3 5,89890.6%Nov. 2020 Cycle 4 5,74392.7%Nov. 2020 Month 25,24991.3%Dec. 2020 Cycle 1 7,97787.4%Dec. 2020Cycle 2 5,63590.9%Dec. 2020Cycle 3 5,90590.0%Dec. 2020Cycle 4 5,73991.8%Dec. 2020 Month 25,25689.8%ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Historic Payments in 27 DaysHistoric Payments in 27 DaysFeb. 2021 Cycle 1 7,98791.8%Feb. 2021 Cycle 2 5,63692.3%Feb. 2021 Cycle 3 5,900PendingFeb. 2021 Cycle 4 5,749PendingFeb. 2021 Month 25,27291.7%Jan. 2021 Cycle 1 7,99792.0%Jan. 2021 Cycle 2 5,63092.3%Jan. 2021 Cycle 3 5,90491.2%Jan. 2021 Cycle 4 5,74891.1%Jan. 2021 Month 25,27991.7%ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021ITEM 2: Soft Collection CallsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Soft Collection CallsStarted with 4 or more COMMNow calling 3 or more RES and COMM Made 2,351callsCollected 1,472or 63%of callsTotal Collected -$461,938.73Total added to Auto Pay -172ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 20211 -RES 1 -COMM 2 –RES2 –COMM 3 -RES 3 -COMM 4 -RES 4 -COMM 5 –RES 5 -COMM1120 52 290 8 85 2 46 1 34 0Total 11,172Total 2298Total 387Total 447Total 534Current Past DueITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021ITEM 3: COVID Related Expense Allocations March 2020 – January 2021ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Non-BudgetedExpenses TotalGeneral Supplies$3,343.83Non Capital Equipment $6,752.65PPE$3,428.23Professional Services$8,089.75Sanitization$18,205.28Testing$103,129.39Total$142,949.1333.89%Budgeted Expenses TotalSalary – EOSICK$137,160.74Salary – EOADMLV$141,655.74Total$278,816.4866.11%ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021Non‐Budgeted Expenses33.89%Budgeted Expenses66.11%Total ExpendedMarch 2020 ‐ January 2021$421,765.61General Supplies TotalNon Capital Equipment TotalPPE TotalProfessional Services TotalSanitization TotalTesting TotalSalary - EOSICKSalary - EOADMLVITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021ITEM 4: Coronavirus Mitigation EffortsITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021CITY OF YORBA LINDACity Hall is open on an appointment-only basis during normal operatinghours.Council Meetings still virtual.Limited programming is being offered at the Yorba Linda Communityand Cultural Arts Center. They are only open during prescheduledclasses and activities.Yorba Linda Police Services Station is closed to the public.The new Library is open and operates under the State guidance forretail services, and currently offers Grab and Go services.ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021CITY OF PLACENTIACity Hall is currently open with precautions in place. Guestsare to wear face coverings and practice social distancing.Council Meetings still virtual.Police Department Lobby/Front Counter is closed.All Commission and Committee Meetings are cancelled.The Library is open with social distancing protocols and amaximum capacity of 30. Visits are limited to one hour.ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021COUNTY OF ORANGEHall of Administration Building open.Board Meetings are in person.The courthouses of Orange County Superior Court are open for limited in-person services.Effective March 1, 2021, the Clerk-Recorder main office in Santa Ana and the North Countybranch office in Anaheim will resume in-person service.Most OC Parks and Beaches are open with restrictions. Individual campsites are now open.Reservations can be made online. OC Zoo has reopened as of February 3, 2021 withmodifications.Outdoor sports competitions may resume with modifications starting February 26, 2021. Thisapplies to all organized youth and adult sports, including school and community-sponsoredprograms, and privately organized clubs and leagues. Modifications include testing requirementsfor high-contact sports.OC libraries remain closed but offer curbside pickup and physically distanced single-usercomputers by reservation for one-hour sessions.ITEM NO. 11.2. Board of Directors Regular Meeting Tuesday, March 9, 2021OCWD, MWD and MWDOCAll offices closed to the public.All meetings virtual.ITEM NO. 11.2.