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HomeMy WebLinkAbout1978-05-04 - Board of Directors Meeting MinutesMay 4, 1978 1414 The adjourned meeting of the Board of Directors of the Yorba Linda County Water District was called to order by President Knauft at 8:30 a.m. in the offices of the District on Plumosa Drive. Directors present and answering the roll: Roy Knauft, Howard Lindow, Fred Clodt and Whit Cromwell. Director Art Korn absent. Also present Ralph Shook general manager, Jean Mathews secretary, Ken Reyoolds, Tom Marchese, Bob Ryan, Larry Kraemer, John Spiak, Ray Fores, Richard Davalos, Chuck Hobbs, DuWayne Lidke and Bob Seamans and attorneys Rodger Howell and Art Kidman. Moved by Director Cromwell seconded by Director Lindow carried un- animously to approve the minutes as mailed for April 27, 1978. President Knauft turned the meeting over to general manager Ralph Shook. Mr. Shook asked Mr. Art Kidman to proceed with the Improvement District agenda. Mr. Kidman gave a short explanation of the California Environment Quality Act and the District's applicability and compliance with said act. Mr. Kidman informed the Board that the notices had been published, and posted and affidavits were signed re Negative Dec- laration and Notice of Exemption. Moved by Director Lindow seconded by Director Clodt to receive and file the affidavits of publication and posting on the Notice of Exemption and Negative Declaration. Motion carried unanimously. Ken Reynolds stated that he had completed and filed with the Dis- trict on April 6th the Initial Study and his conclusion regarding the Negative Declaration. He asked the Board if there were any questions. There was no response from either the Board or the persons in attendance. Art Kidman presented Resolution No. 78-34 for the Board's infor- mation and adoption. President Knauft opened the meeting for public comment on the Neg- ative Declaration stating that this is not a formal hearing just an opportunity to be heard. No comments from the public. President Knauft asked for a motion to adopt Resolution No. 78-34. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-34 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT RE RATIFICATION OF NOTICES OF EXEMPTION AND NEGATIVE DECLARATION FOR IMPROVEMENT DISTRICT NO. 1 and NO. 2. Roll call vote: Ayes: Directors Knauft, Lindow, Clodt and Cromwell. Noes, none. Absent: Director Korn. Passed and adopted this 4th day of May 1978. 1415 May 4, 1978(continued) President Knauft stated this is the time and place to open the hearing for Improvement District No. 1. Attorney Kidman stated that the public hearing had been published and the Notice of Intention to hold an election had also been published and that Affidavits of said publications were signed. Moved by Director Lindow seconded by Director Clodt to receive and file the affidavits of publication on the Public Hearing and Intention to Call on Election. Motion carried unanimously. President Knauft called upon Richard Davalos for his presentation re the reason for the bond authorization election. Mr. Davalos spoke regarding the Improvement District No. 1, explaining the boundaries and that the bonds would not benefit the entire District but only the area as described in Improvement District No. 1 legal description. Mr. Knauft then asked DuWayne Lidke of James Montgomery Consulting Engineers to explain the basis for the cost estimates. Mr. Knauft asked Mr. Chuck Hobbs if he had anything to add to the remarks already made by Mr. Davalos and Mr. Lidke. Mr. Hobbs said he could only add that he felt a remarkable job had been done by all participating and that this was not an endorsement of the landowners proposals but a response to the need in the east area and that these facilities and this bond issue as proposed were for Improvement District No. 1 only. Art Kidman attorney presented Resolution 78-25 re Policy on Improve- ment District No. 1. Discussion. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-25 entitled: RESOL- UTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA COUNTY WATER DISTRICT DECLARING THE POLICIES OF THE YORBA LINDA COUNTY WATER DISTRICT WITH RESPECT TO IMPROVEMENT DISTRICT NO. 1. Roll call vote: Directors Knauft, Lindow, Clodt and Cromwell. Noes: none. Absent: Director Korn. Passed and adopted this 4th day of May 1978. Art Kidman attorney presented the Pre Annexation Agreement between the YLCWD, Broadmoor Homes, Inc. and Amos Travis. Discussion, moved by Director Lindow seconded by Director Cromwell approving and aut- horizing the execution of the pre annexation agreement as presented to include the proper exhibits of legal description and map and power of attorney described as exhibits "A" and "B". Motion carried unanimously. Attorney Art Kidman presented Resolution 78-26 making the determin- ations relating to a certain district improvement. President Knauft opened the public hearing, said hearing on the area to be benefited and if only a portion what portion is benefited, said resolution 78-26 stating the determinations of the Board as a result of the mailed and published notices and the public hearing. May 4, 1978 (continued) 1416 Moved by Director Lindow seconded by Director Clodt, to adopt RESOLUTION 78-26 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT MAKING DETERMINATIONS RE- LATING TO A CERTAIN DISTRICT IMPROVEMENT.(IMPROVEMENT DISTRICT NO. 1). Comments from the public heard. Property owners attending the hearing Mrs. Simmons, Mrs. Richards and Mr. Nelson. No comments from the public. President Knauft closed the hearing. President Knauft asked for a roll call vote on Resolution No. 78-26. Ayes: Directors Knauft, Lindow, Clodt and Cromwell. Noes, none. Absent; Director Korn. Passed and adopted this 4th day of May, 1978. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-27 entitled: RESOLUTION OF BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT ORDERING, CALLING, PROVIDING FOR, AND GIVING NOTICE OF A SPECIAL ELECTION TO BE HELD IN IMPROVEMENT DISTRICT NO. 1 of SAID COUNTY WATER DISTRICT ON TUESDAY JUNE 13, 1978 FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF SAID IMPRO- VEMENT DISTRICT A PROPOSITION TO INCUR BONDED INDEBTEDNESS BY SAID COUNTY WATER DISTRICT FOR A CERTAIN DISTRICT IMPROVEMENT. Roll call vote: Ayes: Director Knauft, Lindow, Clodt and Cromwell. Noes: none. Absent: Director Korn. Passed and adopted this 4th day of May 1978. Moved by Director Lindow seconded by Director Cromwell to adopt Resolution No. 78-28 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT, COUNTY OF ORANGE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS TO PERMIT REGISTRAR OF VOTERS OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE DISTRICT RELATING TO THE CONDUCT OF A SPECIAL ELECTION TO BE HELD IN SAID DISTRICT ON JUNE 13, 1978. Improvement District No. 1. Roll call vote: Ayes: Directors Knuft, Lindow, Clodt and Cromwell. Noes, none. Absent: Director Korn. Passed and adopted this 4th day of May 1978. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-29 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT APPROVING THE TAX STATEMENT TO BE MAILED TO VOTERS WITHIN IMPROVEMENT DISTRICT NO. 1 OF THE DISTRICT. Roll call vote: Ayes: Directors Knauft, Lindow, Clodt and Cromwell. Noes: none. Absent: Director Korn. Passed and adopted this 4th day of May, 1978. President Knauft noted that this is the time and place noticed for a hearing on Improvement District No. 2. Attorney Kidman stated that the notice of public hearing for Im- provement District No. 2 had been published and the notice of intention to hold an election had also been published and that affidavits of said publication were signed and received. Moved by Director Lindow seconded by Director Clodt to receive and file the affidavits of publication re public hearing, motion carried un- animously. 1417 May 4, 1978 (continued) President Knauft asked Mr. Davalos for his presentation regarding his reasons for the bond authorization election. Mr. Davalos spoke regarding the Improvement District No. 2 explaining that this was the Bryant Ranch exclusively and these funds would be required for this area exclusively. President Knauft asked DuWayne Lidke of James Montgomery Consulting Engineers if he would like to speak regarding the facilities. Mr. Lidke made a brief statement regarding the facilities, the costs and the built in inflation or contingency factor. Art Kidman asked for a clarification of the boundary of Improvement District No. 2. President Knauft asked Chuck Hobbs if he had any remarks regarding Improvement District No. 2. Mr. Hobbs spoke to the excellent job that had been done by the engineering staff, project manager, accounting office and the attorneys in such a short period of time. rnG N 0-1 r President Knauft then asked if there wa any comment from the public. John Spiak of John Wertin Development asked if the boundaries were correct and all of the Bryant Ranch,Vwas in Improvement District #2. Staff assured Mr. Spiak also asked that the letter received on May 3, 1978 addressed to the Board be made a part of the record. Art Kidman presented Resolution 78-30 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT MAKING DETERMINATIONS RELATING TO A CERTAIN DISTRICT IMPROVEMENT (Improve- ment District No. 2). President Knauft opened the public hearing on Improvement District No. 2. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-30. Mr. John Spiak asked that the letter received on May 3, 1978 to the Board from John Wertin Development be made a part of the record. No further comments. President Knauft closed the hearing. President Knauft asked for a roll call vote on Resolution No. 78-30 entitled: RESOLUTION OF BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT MAKING DETERMINATIONS RELATING TO A CERTAIN DISTRICT IMPROVEMENT (Improvement District No. 2). Ayes: Directors Knauft, Lindow, Clodt and Cromwell. Noes: none. Absent: Director Korn. Passed and adopted this 4th day of May 1978. Moved by Director Lindow seconded by Director Cromwell to adopt RESOLUTION NO. 78-31 entitled RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT ORDERING, CALLING, PROVIDING FOR, AND GIVING NOTICE OF A SPECIAL ELECTION TO BE HELD IN IMPROVE- MENT DISTRICT NO. 2 of SAID COUNTY WATER DISTRICT ON TUESDAY, JUNE 13, 1978, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF SAID IMPROVEMENT DISTRICT A PROPOSITION TO INCUR BONDED INDEBTEDNESS BY SAID COUNTY WATER DISTRICT FOR A CERTAIN DISTRICT IMPROVEMENT. Roll call vote: Ayes, Directors Knauft, Lindow, Clodt and Cromwell. May 4, 1978(continued) 1418 Noes, none. Absent; Director Korn. Passed and adopted this 4th day of May 1978. Moved by Director Lindow seconded by Director Clodt to adopt Resolution No. 78-32 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT COUNTY OF ORANGE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS TO PERMIT REGISTRAR OF VOTERS OF SAID COUNTY TO RENDER SPECIFIED SERVICES TO THE DISTRICT RELAT- ING TO THE CONDUCT OF A SPECIAL ELECTION TO BE HELD IN SAID DISTRICT ON JUNE 13, 1978.(Improvement District No. 2) Roll call vote: Ayes: Directors Knauft, Lindow Clodt and Cromwell. Noes, none. Absent: Director Korn. Passed and adopted this 4th day of May, 1978. Moved by Director Lindow seconded by Director Clodt to adopt RESOLUTION NO. 78-33 entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA COUNTY WATER DISTRICT APPROVING THE TAX STATEMENT TO BE MAILED TO VOTERS WITHIN IMPROVEMENT DISTRICT NO. 2 OF THE DISTRICT. Discussion. Ray Fores of Stone and Youngberg was called to explain the tax rate. Roll call votes: Ayes: Directors Knauft, Lindow, Clodt and Cromwell. Noes: none. Absent: Director Korn. Passed and adopted this 4th day of May, 1978. President Knauft thanked everyone for attending the two hearings on Improvement District No. 1 and No. 2 and said there would be a ten minute recess. Meeting recessed at 10:00 a.m. on President Knauft's request. Meeting called back to order at 10:15 a.m. with all directors present except Director Korn. Richard Davalos asked the Board for approval of the new application form as presented for the project to the East of the District. President Knauft asked if there should not be a disclaimer clause included under the legal section. Discussion. Moved by Director Clodt seconded by Director Cromwell to approve the new application for the East as to form with the addition of the legal relation- ship clause under the Section Legal 9. Motion carried unanimously. Director Lindow reported on the city council meeting May 1, 1978. The finance committee consisting of Directors Lindow and Cromwell reported on the meeting with Bob McAtte C.P.A. with regard to the budget. Discussion regarding a raise in water rates in increments of one each year for the next four years. Moved by Director Lindow seconded by Director Cromwell to continue until the next meeting the Brea, Placenti, YLCWD agreement matter. Motion carried unanimously. 1419 May 4, 1978(continued) President Knauft noted that Ralph Shook had provided the Board members with a list of the committees, finance, engineering, sewer and water and the building committee. Richard Davalos presented new tracts for the east area as follows Tract No. 9953,9954,9955,9956, 9957 and 9958 for Broadmoor Homes for the total amount of ..08.7-no ..Tracts 9542 and 9766 for Anaheim Housing, total amount'$ 213 0p Mark III Tract 10130 for $ 15g~~00.00• Tract 9870, 9871 and 9426 for S and S Construction for a total amount of $eZ. Tract 10285, 10286 and 10287 for Baldwin for the total amount of sit 3.15,_00 . Total amount for above mentioned tracts $ 71~. Moved by Director Cromwell seconded by Director Lindow an unanimously carried to approve as presented the fifteen (15) tracts. Moved by Director Lindow seconded for jPyment the audited bills and on checks No. 5950 through 6011, by Director Cromwell to approve refunds in the amount of $52,210.75 motion carried unanimously. Moved by Director Lindow seconded Directors to go out of State for reasons between now and the next Motion carried unanimously. by Director Clodt to allow all eigher business or personal regular meeting of the Board. P.D. Royere presented the draft of the lease for the Olinda Street building. Moved by Director Lindow seconded by Director Cromwell to approve the lease as drafted, motion carried unanimously. Mr. Shook called attention to the letter from MWDOC informing the District the water used through treated MWD connections will all be from northern california(100o). Building committee reported that they had gone over the plans as suggested by five members of staff and agreed that engineering should occupy the area down stairs, with accounting in the old engineering space along with a sound proof room for the mailing machinery, and storage space for supplies and a computer room, with the Board room to remain the same. Staff instructed to contact a designer or architect preferably Bob Jones who originally designed the building to draw up plans with these ideas in mind. Moved by Director Lindow seconded by Director Cromwell to hire the architect to draw up the plans as discussed, motion carried un- animously. Mr. Hobbs explained what there was left to do as far as he was concerned with the District. Discussion regarding reservoir sites in the newly annexed eastern area. Moved by Director Lindow seconded by Director Cromwell directing staff to investigate possible reservoir sites as to elevation.,. geology and number of acres needed per site. Motion carried, .:.unani7,oUs!_y. May 4, 1978(continued) 1420 Attorney Howell requested an executive session of the Directors. Moved by Director Cromwell seconded by Director Lindow to adjourn to executive session at 11:55 a.m. Reconvened from executive session and reported no action taken. Moved by Director Clodt seconded by Director Lindow to adjourn at 12:00 noon. Motion carried unanimously. J n E. Mathews, Secretary