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Home My WebLink About2021-03-09 - Board of Directors Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, March 9, 2021, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. TELECONFERENCE INFORMATION 2 3. 4. 5. 2021-022 As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. CALL TO ORDER The meeting was called to order at 6:34 p.m. PLEDGE OF ALLEGIANCE President Hawkins led the pledge. ROLL CALL DIRECTORS PRESENT Phil Hawkins, President J. Wayne Miller, PhD, Vice President Trudi DesRoches Brooke Jones Tom Lindsey STAFF PRESENT Brett R. Barbre, General Manager Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Annie Alexander, Sr Exec Asst/Board Secretary Paige Appel, Budget Analyst Alison Martin, Public Affairs Manager Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. President Hawkins announced that Item No. 9.1. would be taken out of order. Minutes of the YLWD Board of Directors Regular Meeting Held March 9, 2021 at 630 p.m. 2021-023 9. ACTION CALENDAR 9.1. Requests for Concurring Nomination Resolutions for ACWA-JPIA 2021 Executive Committee Election SBCWCD Director Melody McDonald addressed the Board regarding her candidacy. Director Jones made a motion, seconded by Director DesRoches, to adopt a concurring resolution in support of the nomination of Melody A. McDonald, President of San Bernardino Valley Water Conservation District, to ACWA- JPIA's Executive Committee. Motion carried 5-0-0-0 on a roll call vote. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports Yorba Linda Council Member Gene Hernandez briefed the board on the status of the In -N -Out construction project, relocation of the Yorba Linda Chamber of Commerce to the historic Trueblood House, and anticipated reopening of the Yorba Linda Public Library and Cultural Arts Center. 6.2. Federal and State Legislative Update Staff briefed the Board on the 2021 legislative deadlines, the Senate's waiver of the 30 -day bill introduction rule, and Governor Newsom's economic stimulus and recovery package and school reopening proposal. Discussion touched on progress of relief funds for cities/water agencies experiencing shortfalls due to the pandemic and existing rental assistance programs for persons experiencing economic hardship. 6.3. Proposition 218 Outreach Communications Plan Staff reviewed the plans major components of the communications plan including direct mail, targeted stakeholder outreach, virtual town hall, fact sheet and FAQ, and media relations. Brian Locherie, President of Communications Lab, then discussed the company's experience with Prop 218 communications. Mr. Locherie highlighted the positive impact of having Directors engage with members of the community during the Prop 218 process. Director Lindsey suggested including the District's fire hardening efforts on the fact sheet. Minutes of the YLWD Board of Directors Regular Meeting Held March 9, 2021 at 630 p.m. 2 2021-024 President Hawkins suggested the development of a rate calculator for the District's website where customers could look at components of the proposed rate structure and calculate the impact on their water bill. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR Director Miller made a motion, seconded by Director Jones, to approve the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $528,172.11. 8.2. Ratifying Revised Budgeted Positions for Fiscal Year 2021 and Amending Exhibits in the Personnel Manual for Unrepresented Employees and Yorba Linda Water District Employees Association Memorandum of Understanding Recommendation: That the Board of Directors: (1) adopt Resolution No. 2021 -XX ratifying amendments to the budgeted positions for the remainder of Fiscal Year 2021; (2) adopt Resolution No. 2021 -XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2021-2023; and (3) adopt Resolution No. 2021 -XX amending Exhibit A of the Yorba Linda Water District Employees Association Memorandum of Understanding for the remainder of Fiscal Years 2021-2023. 8.3. Declarations of Restrictive Covenants with James and Christine Sanders Recommendation: That the Board of Directors authorize the President and General Manager to execute two Declarations of Restrictive Covenants with James and Christine Sanders of 17881 Pineridge Drive, Yorba Linda. ACTION CALENDAR CONTINUED 9.2. Memorandum of Understanding with City of Yorba Linda General Manager Barbre thanked City and District staff for their mutual efforts and collaboration in creating a model agreement that reflects the symbiotic relationship between cities and special districts. Minutes of the YLWD Board of Directors Regular Meeting Held March 9, 2021 at 6:30 p.m. 3 I"OYAiQ�YYY�7 Director Lindsey made a motion, seconded by Director Jones, to approve the Memorandum of Understanding between the Yorba Linda Water District and City of Yorba Linda. Motion carried 5-0-0-0 on a roll call vote. 10. DISCUSSION ITEMS 10.1. Construction of Per- and Polyfluoralkyl Substances (PFAS) Removal Groundwater Treatment Plant Staff provided a brief overview of the status of this construction project. 10.2. Wastewater Collection System Maintenance Activities Staff reviewed components of the District's wastewater collection system, various issues discovered during camera inspections and associated remediation, historical inspection and repair data, pending sewer main repairs and prioritization, rehabilitation of the Green Crest Sewer Lift Station, and collaboration with the City of Yorba Linda to mitigate against contractor's improper disposal of pool plaster in the District's sewer system. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports A list of meetings and events attended was included in the agenda packet. 11.2. General Manager's Report General Manager Barbre stated that he would email his report to the Board and briefly reviewed the status of delinquent bill payments and expenses related to COVID-19. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks Director Miller requested staff provide the Board with a timeline of events for the Prop 218 communications plan. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Hawkins/DesRoches) — Next meeting will be scheduled when needed. Minutes of the YLWD Board of Directors Regular Meeting Held March 9, 2021 at 6:30 p.m. 4 2021-026 12.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Lindsey) — Minutes of the meeting held Monday, March 1, 2021 at 4:00 p.m. will be presented when available. Next meeting is scheduled Monday, June 7, 2021 at 4:00 p.m. 12.3. Joint Agency Committee with City of Placentia (Miller/Lindsey) — Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from March 10 — May 31, 2021 14. ADJOURNMENT 14.1. The meeting was adjourned at 8:01 p.m. � . _ Veronica Ortega Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 9, 2021 at 6:30 p.m. 5