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HomeMy WebLinkAbout2009-08-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet2. Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Thursday, August 6, 2009, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Paul R. Armstrong Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Proposed Casino Ridge Project, Tract 16488 Recommendation: That the Committee support staffs recommended Terms and Conditions for the development of Tract 16488. 2.2. Terms and Conditions for Water and Sewer Service with Dentino Properties Recommendation: That the Committee recommend that the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Dentino Properties, Job No. 200913. 2.3. Preparation of an Asset Management Plan Recommendation: That the Committee recommend that the Board of Directors authorize execution of a Professional Services Agreement with Carollo Engineers in the amount of $112,000 to provide an Asset Management Plan for water and sewer asset replacement. 2.4. Proposed Installation of Solar Panels on Spring View Reservoir Recommendation: That the Committee recommend that the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $227,489 to provide engineering design /build services for the construction of a 30kW peak photovoltaic solar panel installation for the Spring View Reservoir and Booster Pump Station site. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Completion of Construction of Bastanchury 18" and 36" Water Mains 3.2. Monthly Groundwater Production and Purchased Water Report (To be provided at the meeting.) 3.3. Monthly Preventative Maintenance Program Report (To be provided at the meeting.) 3.4. Monthly MWDOC Managers Meeting Summary Report (To be provided at the meeting.) 3.5. Monthly OC Groundwater Producers Meeting Summary Report (Meeting was cancelled.) 3.6. Status Report on Capital Projects in Progress 3.7. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held September 3, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT August 6, 2009 Planning-Engineering- Operations Committee Ken Vecchiarelli, General Manager Steve Conklin, Engineering Manager Steve Conklin, Engineering Manager Budgeted Dept: Reviewed by Legal: Proposed Casino Ridge Project, Tract 16488 ITEM NO. 2.1 N/A Engineering N/A In a letter dated June 27, 2009, representatives for the King Family Trust requested terms and conditions for water service for a proposed 11 -lot development at the northerly extension of Casino Ridge Road, identified as Tract 16488. Discussions regarding development of these lots dates back to 2003, when terms and conditions were approved and then expired in six months for lack of action. More recently, there were meetings in early 2008 on the matter that included representatives from the City of Yorba Linda, the District and the King Family Trust. This was followed by further correspondence and meetings earlier this year, and the letter of June 27. Thereafter, the proposed project was discussed with the PEO Committee on July 2, 2009 on the issues related to water service. Based on direction from the Committee, draft Terms and Conditions were prepared, including Item 52 relating to water service. A copy of the draft Terms and Conditions, project maps, and recent correspondence are attached. STAFF RECOMMENDATION: That the Committee support staff's recommended Terms and Conditions for the development of Tract 16488. DISCUSSION: The proposed 11 -lot development is located at the northerly extension of Casino Ridge Road, in the District's 6B Zone, as shown on the attached maps. The Zone is fed from Chino Hills Reservoir with a high -water elevation of 1300 ft. The highest lots in the development have a pad elevation of 1200 ft. A hydraulic analysis was completed in July 2008 for the proposed development. The conclusion of the analysis was that there is sufficient fire flow under the modeled conditions with a 12 -inch pipeline loop installed from San Antonio Road. Furthermore, the study found insufficient operating pressures under average day, max day, and peak -hour demand conditions. The study recommended household pumps be installed at each residence to increase normal service condition pressures. Based on the above analysis and recommendations, the developer returned with the formal request for water service terms and conditions on April 20, 2009. The District's response was provided in a letter dated June 1, 2009, which is attached. District staff met with representatives for the project on June 4 to discuss the project and water supply issues, and the District's concerns were reiterated in an email dated June 15, 2009, which is attached. Thereafter, representatives for the project arranged for a meeting with the City of Yorba Linda on June 22, which included District staff. At the meeting, issues were discussed that had to be addressed before the project could be approved for development. The water supply and pressure issues were the most substantial. It was noted in the meeting that these issues are still being addressed. Following the above, in a letter dated June 27, the King Family requested Terms and Conditions for the project at the August 6th PEO Committee meeting. Staff made a report to the PEO Committee on July 2nd of the recent project developments and the request for Terms and Conditions. Following discussion, the PEO Committee directed staff to prepare draft Terms and Conditions including the requirements described in Item 52. Representatives for the project were notified that this item is being brought to the PEO Committee meeting, and may be present to discuss the project and the proposed Terms and Conditions. ATTACHMENTS: Description: Type: Casino Ridge Resp Ltr 1Jun09.pdf Casino Ridge Ltr 1June09 Backup Material Casino Ridge Resp E- mail _15Jun09.pdf Casino Ridge Resp E -mail 15Jun09 Backup Material Casino Ridge King Fam T C.pdf Casino Ridge T & C Backup Material Casino Ridge Maps.pdf Casino Ridge Maps Backup Material Yvrba Linda Water District Reliable and Trusted Service for More Than 100 Years June 1, 2009 Mr. Fred Cornwell PCA Engineering, Inc. 18551 Von Karman Avenue, Suite 140 Irvine, CA 92612 Subject: Request for Water Service Terms and Conditions, Casino Ridge (King Property) Dear Mr. Cornwell: This is in response to your submittal dated April 20, 2009 regarding the above. The District has reviewed the plans, tract map and water study provided with your transmittal. As you may recall, in May 2003 the District approved terms and conditions for water service for 11 lots at the north end of Casino Ridge Road, as Tract 16488. However, that expired late in 2003 due to lack of action in six months. Since that time conditions relating to service approval have changed considerably. The first change relates to water storage requirements which have been increased, based on the 2005 Water Master Plan adopted by the District. Specifically, that document requires seven average- -day's storage for emergencies, one day's storage for operational needs, plus sufficient storage to meet the flow requirement for a residential fire. The seven -day storage requirement was imposed on all water providers that get supply from the imported system. The fire flow requirement is established by the Orange County Fire Authority. Concerning a second change, the industry has adopted a dynamic-flow calculation criteria in place of the previous static -head standard of 100 feet elevation differential between the elevation of water storage and the highest home pad. New development in this area will need to address the water supply situation under the current standards. Regarding water storage, the existing storage for this zone is fully committed to meeting the above- described storage needs for existing development. Accordingly, any new development would need developer- provided storage facilities meeting the above criteria, for both storage and service pressure. The District will require the developer for this project or any other future developer to run new dynamic -flow calculations and to address any shortages that exist in the infrastructure. It is the responsibility of the owner or developer to confirm with the Orange County Fire Authority whether the District's existing facilities are of adequate size, capacity and pressure to satisfy the fire flow requirements, and to confirm what improvements are necessary to meet those requirements. Any such improvements must be planned, designed and constructed in coordination with the District. If you have any questions, or if we can be of additional assistance, please advise. Sincao rl, n , Engineering Manager 1717 E. Miraloma Avenue Placentia, CA 92870 714 -701 -3000 714-701 -3058 Fax Steve Conklin From: Steve Conklin Sent: Monday, June 15, 2009 4:16 PM To: 'Fred Cornwell' Cc: Michael Payne; Mark Guithues; broker @gordonthomson.com; Ken Vecchiarelli Subject: RE: Tract 16488, Casino Ridge Hi Fred, As we discussed in our June 4 meeting, the [district has both water supply and water pressure concerns with the proposed project. Re water supply, it was noted that the storage for the zone is already fully committed to existing, users. Accordingly, the developer of Tract 16488 would need to provide additional storage or would need to develop off -sets to reduce existing demand on that storage, as means to potentially accommodate the storage needed for the new tract. Re water pressurkO., it was noted that the Sept 2008 study indicated that, with developer - provided pipeline imprrvemerts, it may be possible to meet fire flow requirements, but would need to be confirmed through the Fire Authority. To meet pressure requirements at the planned homes, it appears that the developer would need to provide individual booster pumps at each sitc_ Further, it would be necessary for the developer to provide a Declaration of Restrsrtive Covenants as part of the sales documents for each site, which would remain as a document requiring acknowledgement and consent for each successive owner. The means to achieve the demand off -sets and any proposed improvements would be subject to review and approval of the District, with all costs paid far by the developer. If you have any questions, please call. Regards, Steve Conklin, P.E. Engineering Manager Yorba Linda Water District ..... .... _ ... From: Fred Cornwell [mailto :fcornwell@pca1.net] Sent: Thursday, June 11, 2009 5:29 PM To: Ken Vecchiarelli; Steve Conklin Cc: Michael Payne; Mark Guithues; broker @gordonthomson.com Subject: FW: Tract 16488, Casino Ridge Ken / Steve — Please review item # 2 of Matt's e-mail. Can you please respond with your thoughts? Thanks, Fred From: Matt Bennett [ mailto :mbennett@yorba- linda,org] Sent: Friday, June 05, 2009 4:48 PM To: Fred Cornwell Cc: broker @gordonthomson.com; pmeng @willdan.com; David Knell; Mark Guithues; Mary Busch; Mark Stowell Subject: RE: Tract 15488, Casino Ridge Fred, I met with Peter yesterday to review the map, improvement plans, and Engineer's estimates. I understand that you want to see this map to go to Council as soon as possible and we will work with you towards that goal. Please see Date: July 29, 2009 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: King Family Trust LOCATION OF PROJECT: North End of Casino Ridge Road TRACT MAP NO. 16488 JOB NO.: SEWER: N/A LOT(S): 11 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) X The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the following drawings to the District for plan check processing: a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. Page 2 of 5 NAME OF APPLICANT: King Family Trust LOCATION OF PROJECT: North End of Casino Rid be Road 8) X The applicant shall provide the District with a copy of the Recorded Tract /Parcel Map(s) illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide, per the District specifications, one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and /or Sewer facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) The applicant shall comply with all provisions of the "Water and Sewer Facilities Phasing Agreement between Yorba Linda Water District and Shell Western E & P, Inc. executed on May 27, 1999, and recorded as Document No19990486356 on June 30, 1999, in the Orange County Recorder's Office. 19) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: King Family Trust LOCATION OF PROJECT: North End of Casino Rid be Road 20) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection ", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 21) X The applicant's water facilities (on -site) shall be District -owned and maintained. 22) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 23) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 24) X The applicant shall install one (1) water Sampling Station in conformance with the District's Standard Plans. 25) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 26) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 27) All existing water services that are not useable in the new plan shall be cut and plugged and properly abandoned at the main pipeline connection point. 28) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 29) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 30) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 31) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 32) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to temporarily serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: King Family Trust LOCATION OF PROJECT: North End of Casino Rid be Road 33) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 34) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 35) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 36) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 37) X The applicant and their successors (through required disclosure by the applicant) shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 38) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 39) The applicant shall complete an Application to and Agreement for Sewer Service. 40) The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 41) The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 42) The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan, applicable Sub -Area Master Plans and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 43) The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 44) The applicant's sewer facilities (on -site) shall be _ owned and maintained. Page 5 of 5 NAME OF APPLICANT: King Family Trust LOCATION OF PROJECT: North End of Casino Rid be Road 45) The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 46) The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 47) The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 48) The applicant shall submit a CCTV video of their sewer project as constructed per approved plans and the District's Sewer Specifications. The video of the sewer facilities shall be conducted in the presence of the District inspector and shall include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. 49) The applicant shall pay all annexation fees in accordance with Section II, B of the Facilities Phasing Agreement referenced in Terms and Condition No. 18. 50) The applicant shall comply with all provisions of the Settlement Agreement and Mutual Release executed on November 22, 2005. 51) X The applicant shall provide the District with a copy of the soils report for the proposed project. If the report indicates corrosive soil conditions, the applicant shall be responsible for conducting a soil corrosivity study , and applicant's engineer shall provide recommendations for cathodic protection to be reviewed and approved by the District. 52) X The applicant shall provide gravity -fed storage to meet the needs of the project for both water supply and water pressure, in accordance with the conditions of the District's 2005 Water Master Plan, and the conditions of the Orange County Fire Authority for fire flow requirements. The use of individual booster pumps at each proposed residence is not an acceptable means to meet water pressure requirements. I hereby certify that the foregoing Terms and Conditions were approved at the Regular meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application to and Agreement with the Yorba Linda Water District for Water and /or Sewer Service is not executed for the project under consideration. Kenneth R. Vecchiarelli, General Manager PRC].JEGT C]CrA"rlc� V 16488 1 ®1 "IF M ^P NO SCALE Lepv.md Proposed Pipes Existing Pipes Proposed Development Am,a (Casino Ridge (�ummunity Expansion) I (�-`= Chino Hills Reservoir 300 150 0 300 Mmc�� Feet FIGURE I raft An.r 2007 Ridge,m- 'DGW fj ITEM NO. TALKING POINTS for Water District's Planning—Engineering-Operations Committee Thursday August 6 at 4pm at the District office. Committee Chair Bill Mills, Board Member Paul Armstrong, GM Ken Vecchiarelli, Engineering Manager Steve Conklin, Operations Manager Lee Cory, Assistant Operations Manager Ken Mendum, Chief Plant Operator John DeCriscio, Gordon Thomson, owner Bob King and Mark Guithues. OPENING: The conditions are generally acceptable. (Minor changes to Conditions 31(80 Ibs pressure is not applicable), 33 (will apply at time of C of O).) The reason for our attendance is item 52, requiring that we provide "gravity fed" storage to meet required water supply and water pressure constraints while expressly disallowing the use of private pumps. The King project has adequate water pressure for fire flow purposes, but requires reallocation of the Chino Hills Reservoir or the use of a pump to meet gravity fed requirements, and the use of private pumps for the pleasure of the owners. ISSUE. Item 52 may be an impossible condition to satisfy, depending upon how it is interpreted. As admitted by the District's own internal policies and procedures, the existing reservoir cannot be expanded. Strict adherence to this requirement would kill the project and thereby eliminate the proposed loop system which provides a substantial benefit to the District. The loop system provides water quality (reduced stagnation) and fire safety (redundancy and pressure) benefits, not just to the King project, but the 65 homes on San Antonio and all the properties north of Fairmont and San Antonio. (See attached diagram.) SUPPLY AND STORAGE: Condition #52 requires that the Kings provide "gravity fed" water supply and storage in accordance with The 2005 Plan, approved by the Board of Directors on December 22, 2005. The King family can meet this requirement by reapportionment and public pumps in accordance with the Plan. Section 13.3.7 ( "Recommended Storage Required ") of the District's 2005 Water Master Plan (the "2005 Plan") lists five reservoirs that need to be increased. Although the King property is identified and included in the 2005 Plan calculations, the Chino Hills Reservoir is not listed as one to be increased because, as noted in Section 10.4.1.2, additional gravity fed storage is not possible "due to the difficulty in obtaining land to expand the existing reservoir." Recognizing that there is a water shortage in the Chino Hills Reservoir, the 2005 Plan goes on to recommend "that the District purchase a portable pump to serve as a back up to the existing Timber Ridge Booster Station, reallocate the existing storage in Chino Hills to provide all of the fire storage needed, and split the remainder between operational storage and emergency storage... Maintaining a portable pump ready for use will enable the District staff to quickly respond to an emergency." According to the Freeway Complex Fire Report, prepared by the District, the District borrowed 3 portable pumps for the purpose of boosting water into the adjacent higher pressure zone to supplement the fire supply. From all accounts, these pumps operated very successfully. The District also has an existing pump which may or may not be properly sized or equipped. Although reallocation is a step which staff can accomplish (the storage requirement we are talking about is 37,598 gallons, or about the size of a residential swimming pool), the King family respectfully requests Condition 52 be revised to provide for this implementation of the 2005 Plan. WATER PRESSURE. According to the District's studys, performed by RBF Consulting in July and September of 2008 (the "RBF Reports "), the King project varies between 36 and 40 lbs, which meets minimum fire requirements, but not day to day pressure requirements. When discussing water pressure, the use of private pumps is related to the desire of the residents for higher water pressure. The 2005 Plan, at Section 1.8.2.2, ( "System Pressure Analysis') identifies areas in the District which require pressure zone modification. The King project was not identified in this section and the District has no plans to make pressure improvements in Zone 6(b). The 2005 Plan does set a minimum standard of 40 PSI. The King property has two 36 inch gas running across the project which prohibit the ability to lower the pads. Establishing a requirement that pumps are not allowed is inconstant with the past practices of the District. RBF, in their reports on behalf of the District, suggest installation household pumps to increase pressure. The Kings have learned that the District has encountered some problems with water pumps installed in the past because the buyers do not understand the water pressure issues incumbent in some properties, and do not understand why they should have to pay for replacement pumps. We believe the King situation is different because each owner will be required to select and install the pump as part of original construction. This is not a situation where a buyer is purchasing a completed home, but a custom lot where buyers will be required to install a pump which could be specified by the District. The solution is also proper disclosure. This disclosures can and must be more clearly communicated. The Kings offer the following suggestions as to possible methods which could be explored for implementation at their project: • Put a very clearly worded notice in the CCRs/Annexation Documents. California law now requires a seller to provide these documents to the buyer. • Put a release and waiver in the Purchase Agreement • Record a stand alone notice. • Place a notice at the bottom of the monthly water bill stating that "This neighborhood requires the use of private water pumps to meet the minimum water pressure requirements established by the Water District and each owner is solely responsible for all costs related to maintenance and replacement of the private water pumps. • Establish a "red flag" on District software requiring those who arrange service for a residence in the community come to the District and execute an acknowledgement that they understand that absent a pump, the residence has less than 40 psi, and individual owners are solely responsible for repairing and replacing their private pump. • Specify a specific pump or class of pumps in the CCRs/Annexation documents and record this requirement against the property. YLWD can review pump curves, models, manufactures, etc. • Require placement of a metal plate on the pump housing indicating that: "This pump is private, maintenance and replacement of the pump its related hardware are solely the responsibility of the owner. Absent this pump, the residence may suffer from low water pressure. The Yorba Linda Water District is not responsible for maintenance or replacement of the pump." PROPOSED LANGUAGE FOR CONDITION 52. The applicant shall pay its fair share to purchase a portable booster pump to meet the water supply requirements for Zone 6(b) identified in Section 10.4.1.2 of the District's 2005 Water Master Plan, and the conditions of the Orange County Fire Authority for fire flow requirements. PROPOSED LANGUAGE FOR ADDING A CONDITION 53. The Applicant shall meet the requirements for water pressure in accordance with the District's 2005 Water Master Plan by the following methods: • Execute a Declaration of Restrictive Covenants; • Put a very clearly worded notice in the CCRs/Annexation Documents. California law now requires a seller to provide these documents to the buyer. • Put a release and waiver in the Purchase Agreement • Record a stand alone notice. • Pay for software costs to modify the District's monthly water bill stating that "This community requires the use of private water pumps to meet the minimum water pressure requirements established by the Water District and each owner is solely responsible for all costs related to maintenance and replacement of the private water pumps. • Establish a "red flag" on District software requiring those who arrange service for a residence in the community come to the District and execute an acknowledgement that they understand that absent a pump, the residence has less than 40 psi, and individual owners are solely responsible for repairing and replacing their private pump. • Specify a specific pump or class of pumps in the CCRs/Annexation documents and record this requirement against the property. YLWD can review pump curves, models, manufactures, etc. • Require placement of a metal plate on the pump housing indicating that: "This pump is private, maintenance and replacement of the pump its related hardware are solely the responsibility of the owner. Absent this pump, the residence may suffer from low water pressure. The Yorba Linda Water District is not responsible for maintenance or replacement of the pump." CONCLUSION. Item 52 is an impossible condition to satisfy. The King project benefits the District because it improves the water quality (reduced stagnation) and fire safety (redundancy and water pressure), not just at the King project, but for 65 homes on San Antonio and all the properties north of Fairmont and San Antonio. The eleven home King project should be allowed to mitigate supply and pressure issues by reallocation or with assisting the District in the purchase or renovation of a fire pump, and clear requirements and disclosures to the eleven buyers of lots. Ln �!) it ■ ■ ■ ey CONSULTING s e MEMORANDUM To: Ken Vecchiarelli, Yorba Linda Water District °'t2 -310 From: Michael Moore, RBF Consulting Date: September 5, 2008 Subject: Casino Ridge Community — Looped System Hydraulic Analysis Introduction Yorba Linda Water District (YLWD) has received a notice from King's Family Trust of their intention to develop eleven (11) new residential lots in the existing Casino Ridge community. The new development area would be at the end of Casino Ridge Road and include lots with pad elevations up to 1,200 feet above mean sea level (amsi). Currently the Casino Ridge community is served domestic water by a 12 -inch pipeline that extends to the end of Casino Ridge Road (see Figure 1). Yorba Linda Water District has contracted RBF Consulting to perform hydraulic analysis to determine whether adequate water service pressure and fire protection will be provided to the proposed development. Analysis completed in July 2008 found insufficient pressure for normal and emergency fire flow conditions and recommended either looped piping or installation of a fire pump system. Objective This study is prepared to summarize hydraulic analysis determining the benefit to normal operating and fire flow pressures to the new Casino Ridge development area with a looped 12- inch system. The study is based recommended pressure criteria (tank level and static elevation difference) for hydraulic analyses. Background Yorba Linda Water District's Zone 6B system provides water service to the Casino Ridge community. Zone 6B is supplied water by the Timber Ridge Booster Pump Station and the Chino Hills Reservoir (HWL = 1,300 ft amsl). In the 2005 Domestic Water System Master Plan several areas of inadequate pressure were identified for YLWD. The areas were studied in further depth in the Zone Reconfiguration Study for Areas 1, 2 and 3 prepared by RBF Consulting (March 12, 2008). Both analyses were based on minimum pressures of 40 psi (normal operating conditions) and 20 psi (fire flow conditions) per pages 2 -10 and 2 -11 of the 2005 Domestic Water System Master Plan. However, for this study it is understood that the District seeks a recommendation for more detailed criteria to ensure low pressure conditions are prevented in this new development area. H:\ Pdata \101060431AdminlreportslCasino Ridge Exp Hyd AnalysisrevOctftdoc Existing Pressure Criteria Yorba Linda Water District's applicable pressure criteria are provided on pages 2 -10 and 2 -11 of the 2005 Domestic Water System Master Plan. 2. The water system shall be capable of providing the minimum fire flow as determined in this master plan with a minimum residual pressure of 20 psi. 3. The water system shall be capable of providing at least 40 psi to the service connections for the following demand periods.* average day, maximum day, and peak hour. Fire Flow Critera Fire flow requirements for YLWD are shown in Table 1.5 of the 2005 Domestic Water System Master Plan. A 1,500 gpm fire flow was simulated for the planned single family residential area. Evaluation The HANet model developed for the 2005 Domestic Water System Master Plan and as modified by RBF Consulting for the Zone Reconfiguration Study for Areas 1, 2 and 3 was used for hydraulic analysis evaluation. The new development area would require approximately 400 feet of new pipeline, and add service connections up to elevation 1,200 ft amsl. The hydraulic analysis simulated the addition of 11 dwelling units being served by extending the existing 12- inch pipeline into the proposed development area. Demand The demand added to new node (ID 6872) representing the proposed development is as summarized in Table 1. Table 1- Demand by Scenario Scenario Node Demand (gpm) Average Day Demand 6872 4.8 Maximum Day Demand 6872 7.1 Maximum Day Demand + Fire Flow 6872 1,500.0 Peak Hour Demand 6872 12.1 Service Pressure Standard It is recommended that Yorba Linda Water District consider the adoption of the following standard to ensure adequate service pressure and fire protection for new developments. Tank Level: Half (1/2) full Static Elevation Difference (Tank Level — Lot Elevation): Minimum of 125 feet H:\Pdafa\10108043\Adminkeports\Casino Ridge FXp Hyd MalysisrevOct08.doc fMF Previous Analysis Analysis was completed in July 2008 for the Casino Ridge development water service that: Determined insufficient pressure (normal conditions < 40 psi and fire flow < 20 psi) when served from the existing system. . Recommended two options for increasing pressure: 1) A fire pump and back -up generator is installed for protecting all 11 lots, and installing household pumps to increase normal service condition pressure. 2) Looping the 12 -inch pipeline system serving the development, and installing household pumps to increase normal service condition pressure. Current Analysis In August 2008, Yorba Linda Water District requested RBF analyze the benefit of looping the 12 -inch pipeline to the proposed development area with connection the system in San Antonio Road (see Figure 1). This 'revised' configuration would add a pipeline crossing undeveloped land, and require establishment of a new pipeline easement to YLWD. The benefit of the looped pipe configuration was analyzed using the hydraulic model. The results show sufficient pressure for emergency / fire flow conditions, and slightly low pressure under normal operating conditions. A summary of the results is provided in Table 2. Table 2 — Revised Results Scenario =Demand Tank Level 'HGL_ ' Highest Pad" tt ' Pressure Greater Than Cff dVatue ?, Result Averse Day 112 Full 1,286.8 1,200.0 37.6 40 psi No Maximum Da Demand 1/2 Full 1,286.7 1,200.0 37.5 40 psi No Peak Hour Demand 1/2 Full 1,283.4 1,200.0 36.1 40 psi No MDD +FF 1,500 m 112 Full 1,247.1 1,200.0 20.4 20 psi Yes Conclusion The results show that sufficient fire flow is provided to pads up to 1,200 feet. However, normal condition operation pressure is not 40 psi (calculated at pad - level). This issue could either be resolved by installing household pumps for each proposed lot, or by lowering the highest pad of the development. If you have any questions regarding this memorandum, please contact me at (949) 855 -5763 or Corey Hess at (949) 855 -3655. cc: Corey Hess, RBF Consulting File H:\Pdata \10106043Wdmin\repons \Casino Ridge Exp Hyd AnalysisrevOct08.doc Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT August 6, 2009 Planning-Engineering- Operations Committee Ken Vecchiarelli, General Manager Steve Conklin, Engineering Manager Ariel Bacani, Engineering Technician II Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 2.2 N/A Developer Funded 1/2-2600 200913 Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Dentino Properties Dentino Properties is proposing to develop a residential lot on the west side of Longview Circle, between Yorba Linda Boulevard to the north and Buena Vista Avenue to the south. The property is approximately 2.56 acres and is located within Water Pressure Zone 2 of the District's Western Service Area. An exhibit depicting the project location is attached for your reference. STAFF RECOMMENDATION: That the Committee recommend that the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Dentino Properties, Job No. 200913. DISCUSSION: Dentino Properties is proposing to develop a residential lot with a possible subdivision in the future. There is an existing oil well that is centrally located on the eastern half of the property. The subdivision will not occur until the oil well is exhausted. The District has an existing 8 -inch water pipeline located in an easement that extends westerly from Longview Circle. The oil well's location prevents the extension of the water main to service the new home. Instead, the applicant is requesting a water service connection at the west end of the pipeline. The District will require the applicant to relocate an existing onsite irrigation meter that is currently connected to a 4 -inch cast iron water pipeline within the project site. Dentino Properties will relocate this irrigation meter to the 8 -inch water main and abandon the 4 -inch cast iron water pipeline. The District will also require the applicant to replace the terminal blow -off assembly with a fire hydrant at the end of the 8 -inch water main. The applicant's property is located within Drainage Area 2 of the District's Sewer Service Area. The District has an existing onsite sewer main that ends near the west side of the property. The applicant will be required to extend the sewer main easterly by approximately 85 feet with a terminal manhole and construct a 4 -inch house lateral to the residence in accordance with the District Rules and Regulations for Sewer Service and in compliance with the District's Sewer Standards and Specifications. The Terms and Conditions for Water and Sewer Service with Dentino Properties are attached for your consideration. ATTACHMENTS: Description: ype: Terms & Conditionsfor Water & Sewer Service with 200913 T C.pdf Agreement Dentino Properties Exhibit of Water & Sewer Improvements for Dentino 200913 Exhibit.pdf Exhibit Properties YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: DENTINO PROPERTIES LOCATION OF PROJECT: WEST END OF LONGVIEW CIRCLE TRACT NUMBER: N/A JOB NUMBER: 200913 Date: August 6, 2009 LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: DENTINO PROPERTIES LOCATION OF PROJECT: WEST END OF LONGVIEW CIRCLE 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract /Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and Sewer facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: DENTINO PROPERTIES LOCATION OF PROJECT: WEST END OF LONGVIEW CIRCLE 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection ", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be Privately owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: DENTINO PROPERTIES LOCATION OF PROJECT: WEST END OF LONGVIEW CIRCLE 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be Privately owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. Page 5 of 5 NAME OF APPLICANT: DENTINO PROPERTIES LOCATION OF PROJECT: WEST END OF LONGVIEW CIRCLE 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall install one new water service, replace an existing terminal blow -off assembly with one new fire hydrant, relocate one existing water meter, and abandon an existing 4 -inch cast iron water pipeline, per approved plans and District Specifications. 49) X The applicant shall install approximately 85 feet of new 8 -inch VCP sewer main with a terminal manhole and one new sewer lateral, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the August 13, 2009 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Kenneth R. Vecchiarelli, P.E., General Manager YORBA LINDA BLVD. I I I I I � � I EX. 8" SEWER } �PR �I ISEWER w EASEMENT I EX. MH , QI EX. MHI 0i — -- -- 30' EASEMENT FOR pl INGRESS & EGRESS Ld I r r N ■N CIC y■y to " I I ■ II � ■ ■ I BUENA VISTA AVENUE VICINITY MAP N.T.S. 1 1 ISED 85 FEET 8" SEWER -PROPOSED 4" LATERAL I R I 1 � RI I I R PLAN 33 LF -6.00' \ HIGH BLOCK " WALL 1 1 R EXISTING PROPOSED FIRE I HOUSE HYDRANT I EX. WATER METER TO BE EX. 8" WATER RELOCATED Z I EX. BLOW -OFF - - -- ----- - - - - -- -- EXISTING W It OIL WELL Wtl - QO I - -- -- --------- - - - - -- 3 t I Y.L.W.D. SEWER & VRi WATER EASEMENT v m I I PROPOSED 2" LC p I I WATER SERVICE EXISTING I HOUSE I _w CUT &PLUG _7EX. 4" CIN WATER LINE II EX. 6" CIN WATER LINE I III N AGENDA REPORT Meeting Date: August 6, 2009 To: Planning-Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Manager Prepared By: Hank Samaripa, Project Engineer Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: Subject: Preparation of an Asset Management Plan SUMMARY: ITEM NO. 2.3 Yes $120,000 $120,000 All Water Funds 400401 J- 200909 Engineering N/A N/A The Yorba Linda Water District maintains its water and sewer capital equipment and facilties on an on -going basis and provides funding in its annual budget for this purpose. The District is looking at the adequacy of its maintenance program and the appropriate level of funding, while continuing to deliver the service its customers desire and regulators require. With this in mind, the District has budgeted for the preparation of an Asset Management Plan (AMP). The AMP will identify all of the District's capital assets, the current condition of each, the risk profiles, and the long -term Rehabilitation and Replacement (R &R) funding requirements. With the understanding of the long -term R &R requirements, the AMP will present a proposed funding policy to fulfill the needs to maintain the District's assets. For the preparation of the Asset Management Plan, staff issued a Request for Proposals and received three consultant proposals for the project. Following an evaluation, staff recommends award to Carollo Engineers for a fee not to exceed $112,000. STAFF RECOMMENDATION: That the Committee recommend that the Board of Directors authorize execution of a Professional Services Agreement with Carollo Engineers in the amount of $112,000 to provide an Asset Management Plan for water and sewer asset replacement. DISCUSSION: The Engineering staff prepared a Request for Proposal for a Capital Asset Management Plan and solicited seven engineering consulting firms experienced in this field. Three replied and submitted a proposal. The District's review team ranked and scored the proposals based on experience, content, and understanding of the project. Below are the results of the ranking. Firm Carollo Engineers Brown /Caldwell MWH Evaluation Score 13.79 12.57 12.02 Proposed Fee $112,000 $109,250 $182,545 The Carollo Engineers proposal and project team presented the best overall understanding of the project, presentation of the scope of work to meet the project requirements, a well - qualified project manager and excellent experience for the firm and the project manager. Based on the above and the competitive fee, staff recommends award to Carollo Engineers. PRIOR RELEVANT BOARD ACTION(S): No prior relevant Board Action on this subject. Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT August 6, 2009 Planning-Engineering- Operations Committee Ken Vecchiarelli, General Manager Steve Conklin, Engineering Manager Hank Samaripa, Project Engineer Budgeted: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 2.4 No $250,000 All Water Funds 400401 J- 200912 Engineering N/A MND Proposed Installation of Solar Panels on Spring View Reservoir Yorba Linda Water District has been investigating the feasibility of installing photovoltaic (PV) solar panels since 2004. Five studies have been performed over the last five years, generally indicating payback in 10 -15 years. As a means of determining the true cost of construction and operating a PV System, staff is recommending installing a 30kW pilot system at the Spring View Reservoir site. With this in mind, staff solicited Design /Build proposals from five solar providers. Following an evaluation of the three proposals received, Staff recommends award to Akeena Solar Inc. for a cost not to exceed $227,489. While this project was not funded in the current fiscal year budget, it is anticipated that savings on other projects will cover the cost of this pilot project. In addition, Staff will be applying for a rebate under the California Solar Initiative program to lower our overall cost of the project. STAFF RECOMMENDATION: That the Committee recommend that the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $227,489 to provide engineering design /build services for the construction of a 30kW peak photovoltaic solar panel installation for the Spring View Reservoir and Booster Pump Station site. DISCUSSION: Staff recommends that a relatively small solar power system be purchased and installed at the Spring View site to provide a portion of the power required by the booster pumps. This would allow us to gauge the cost and benefits of solar power at a relatively modest cost before considering a large -scale investment. The Engineering staff prepared and sent a Request for Proposal to five solar providers experienced in this field. Three proposals were received from qualified installers. After reviewing each solar provider's proposal, Engineering staff is recommending Akeena Solar Inc. for the PV solar panel installation. The ranking of the cost proposals are as follows. Firm Bid Akeena $227,489 ASIT $258,928 Silverwood Energy $262,232 PRIOR RELEVANT BOARD ACTION(S): None. AGENDA REPORT Meeting Date: August 6, 2009 To: Planning- Engineering- Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Manager ITEM NO. 2.5 Budgeted: Yes Total Budget: $190,000 Cost Estimate: $57,000 Funding Source: Account No: 101 -2700 Job No: 200813 Dept: Engineering Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering Manager CEQA Compliance: N/A Subject: Proposed Change Order to Well 12 Testing Contract SUMMARY: The testing of Well 12 has been completed to determine modifications to the well and operational changes to achieve the best continued long -term production of the 60- year -old well. The testing program was performed by General Pump Company, who was retained based on competitive bidding in accordance with District procedures. The testing program was based on specifications prepared by CDM, the District's consultant, who also monitored the testing. Following the completion of the test program and the analysis of the results, General Pump was requested to submit a cost proposal to provide and install the modifications to the well, as recommended by CDM. District staff has reviewed the cost proposal and recommends approval, as Change Order No. 1, a copy of which is attached. STAFF RECOMMENDATION: That the Committee support staff's recommendation for the approval of Change Order No. 1 in the amount of $56,973.39 to provide and install a new water -lube pump, metal packer and other appurtenances and to extend the contract time by an additional 35 calendar days for the extra work. DISCUSSION: The testing of Well 12 occurred between June 12 and 24 under various conditions, to determine a reasonable and sustainable flow rate that would not have entrained air in the discharge. The air is a result of water cascading down in the well casing due to the continuing drop of the aquifer level. A test packer was inserted in the well casing at two different depths. A test pump was operated at varying discharge rates with the packer inflated and uninflated to determine water flow, air entrainment and sand generation under various conditions, as observed and directed by CDM's hydrogeologist. Following a review of the findings with District staff, CDM recommended the installation of a metal cylinder the same shape as a packer 140 feet below grade, to isolate the air in the column from the water being withdrawn from the well. They also recommended that the flow be limited to 1,200 gallons per minute. Historically, Well 12 has operated at 2,000 gpm when the aquifer was at higher levels. A copy of the field investigation report and recommendations by CDM is attached. The original contract with General Pump for the testing program was for $49,985. The change order proposal was for $77,173.39. However, from that amount there were deductions for tasks not required under the original contract ($9,200 deduction) and for providing a metal packer assembly in place of an inflatable packer ($11,000 deduction). The net proposed Change Order No. 1 is for $56,973.39, which would increase the total contract amount to $106,958.39 and would add 35 calendar days to the contract. District staff has reviewed the change order proposal amounts for labor and materials and finds them to be reasonable and appropriate. Staff recommends approval of the change order so that we can proceed with restoring Well 12 to service. PRIOR RELEVANT BOARD ACTION(S): August 28, 2008, Board approval of Professional Services Agreement with CDM for hydrogeologic services for wellfield optimization for fee not to exceed $54,390. YORBA LINDA WATER DISTRICT CONTRACT NAME: Well 12 TeqLng & Retrofit, Job 200813 CHANGE ORDER NO. 1 DATE July 30, 2009 Page 1 of 1 CONTRACT AMT.: $ 49,985 DAYS: 30 CONTRACTOR: General Pump Company THIS CHANGE: $56,973.39 DAYS: 35 DESCRIPTION OF CHANGES /OR +EXTENSION 1 OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $106,958.39 DAYS: 65 This Change Order covers changes to the subject contract as described herein, The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner, The amount of the contract will be increased by the sum of $56,973.39 and the contract time shall be increased by 35 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above- referenced changes. RECOMMENDED: OWNER DATE: Steve Conklin, Engineering Manager ACCEPTED: CONTRACTOR DATE: Mike Bodart, Director of Engineering APPROVED: OWNER DATE: Ken Vecchiarelll, General Manager +INCREASE CONTRACT TIME DESCRIPTION OF CHANGES /OR +EXTENSION 1 — DECREASE IN OR - REDUCTION CONTRACT (DAYS) AMOUNT 1 } Provide water -tube pump and packer per July 23, 2009 proposal, as attached +77,173.39 2) Deduct lower packer, flow -meter survey and Besst survey from original contract - 9,200.00 per July 23, 2009 proposal 3) Provide metal packer assembly in place of inflatable packer with stainless steel - 11,000.00 air lines and per fittings Jul 30, 2009 proposal, as attached p Y NET CHANGE $56,973.39 REVISED CONTRACT AMOUNT AND TIME $106,958.39 The amount of the contract will be increased by the sum of $56,973.39 and the contract time shall be increased by 35 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above- referenced changes. RECOMMENDED: OWNER DATE: Steve Conklin, Engineering Manager ACCEPTED: CONTRACTOR DATE: Mike Bodart, Director of Engineering APPROVED: OWNER DATE: Ken Vecchiarelll, General Manager GENERAL PUMP COMPANY 159 N. ACACIA s"1'1tEET • SAN DIMAS, CA 91773 PHONE: (909) 599 -9606 - FAX: (909) 599 -6238 WEI,I. & PUMP SERVICE SINCE 1952 Lic. #1496765 July 23, 2009 Via E-mail Yorba Linda Water District 1717 East Miraloma Avenue Placentia, California 92870 Attn: John Decriscio Subject: Well I2 —Water Lube Pump /Packer General Pump Company is pleased to submit the following scope of work and cost to provide the above referenced water lube equipment and packer. Sey2e of Work • Pull out test pump and convert to water lube. • Furnish and install new water lubc column pipe, retainers, couplings and line shaft. • Sandblast, inspect and paint discharge head. • Sandblast, inspect and rebuild packing box. • Install packer and pump. • Completely disassemble gear drive and inspect and repair. Cost .Shop Labor • Disassemble pump bowls and inspect 8 Hrs • Clean bowl parts and prepare for reassembly 4 Hrs • Assemble pump bowls for water lubrication. 8 Hrs • Machine top column parallel & concentric to center line of pump 8 Hrs • Pressure wash new column, clean threads and couplings 3 Hrs • Machine & modify two water lube retainers to install in packer couplings 2 Hrs • Install new shaft couplings. 3 Hrs • Remove top column from head, remove top column flange 2 Hrs • Clean taped holes, install new top column flange w/ new bolting 2 Hrs • Machine new top column parallel and concentric to center line of pump. 8 Hrs • Machine head shaft 6 Hrs • Rebuild Packing box 2 Hrs • Install. Pre -lube fittings 2 Hrs • Mount water level gage and fittings on customers head 2 Hrs GENERAL... r PUMP COMPANY Shop Labor (Continued): Mr. John DeCriscio Yorba Linda Water District July 23, 2009 Page -2- • Inspect and assemble and paint discharge head after sandblast 6 Hrs • Sandblast, paint packing box & prepare for installation 3 Hrs ® Assemble pumping equipment. 7 Hrs • Unload and stage equipment for installation. 6 Hrs Outside Service • Sandblast discharge head $ 480.00 • Transport — 2 Hrs. @ $98/Hr. 196.00 • Gear drive repair — Est. — Labor $ 3,800.00 Est. — Material 1,200.00 Sales Tax 437.50 5,437.00 6,113.50 GPC Engineering (37 Hrs.) and CAD Pump Drawings Included Subtotal $77,173.39 82 Hrs. @ $98/Hr. $8,036.00 Materials • Packer assembly (includes stainless steel air lines and fittings) $ 19,620.00 • 10' LG water tube column 10,494.00 • 5' LG water lube column 1,320.00 • 10 ft. 416SST line shafts with CIS couplings 9,735.00 • 5 ft. 416SST line shafts with CIS couplings 980.00 • 1 %" x 10" water lubc spiders (threaded style) 4,860.00 • Column coupling 197.00 • Top column flange 1,140.00 • Stuffing box bearing 106.00 • Set Garlock 8909 pump packing 105.00 • Head shaft 416 SS 799.00 • Bronze adjusting nut, gib key & lock screw 215.00 • Gallon Gear oil 26.00 • Lot, Gaskets & bolting kit 150.00 • Miscellaneous assembly lube, solvents, paint, permatex sealant, bolting. 240.00 • 14" remanufactured heavy duty bowl assembly 7,966.00 ■ Sales Tax @ 8.75% 5,070.89 $63,023.89 Outside Service • Sandblast discharge head $ 480.00 • Transport — 2 Hrs. @ $98/Hr. 196.00 • Gear drive repair — Est. — Labor $ 3,800.00 Est. — Material 1,200.00 Sales Tax 437.50 5,437.00 6,113.50 GPC Engineering (37 Hrs.) and CAD Pump Drawings Included Subtotal $77,173.39 GENERAL ' PUMP COMPANY Deductions from Contract 1. Lower Packer - Quantity — One @ $1,600 2. Conduct flow meter survey. 3. Conduct Besst survey. Mr. John DeCriscio Yorba Linda Water District July 23, 2009 Page -3- ($1,600.00) ($2,500.00) 05,100.00) Total Adjusted Change Order Requested $67,973.39 Please do not hesitate to give us a call if you have any questions or need additional information. Thank you. Sincerely, GENERAL PUMP COMPANY W ichae[Bodart Michael Bodart Director of Engineering GENERAL PUMP COMPANY 159 N. ACACIA STREET • SAN DIMAS, CA 91773 PHONE: (909) 599 -9606 • FAX: (909) 599 -6238 WELL & PUMP SERVICE. SINCE 1952 Lic. 0496765 July 30, 2009 Via E. -in ail Yorba Linda Water District 1717 East Miraloma Avenue Placentia, California 92870 Attn: John Decriscio Subject: Well 12 — Paeker Assembly Dear John, Per our phone conversation yesterday, General Pump will reduce the cost of the packer assembly by $11,000. This savings includes tax and freight. The flow restricting packer assembly will be manufactured on a 10" piece of water lube column pipe. The new packer, although dimensionally very close to the same, will not inflate. The lead time is 3 weeks. The remainder of the material has a one week delivery, therefore this option adds two weeks to the completion date. Sincerely, GENERAL PUMP COMPANY, INC. WichaefBodart Michael Bodart Director of Engineering cc: Matt Hinson — GPC : Julio Martinez - GPC 1 .41 1 1 J A 111 Academy, Suite 150 Irvine, CA 92617 tel: 949 752 -5452 fax: 949 725 -3790 July 13, 2009 Leon de los Reyes Water Quality Engineer Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 Subject: YLWD Well 12 Testing Recommendations Dear Leon: As discussed in our telephone conversation on Thursday, July 9th, this letter is a summary of the finding of the testing at Well 12 and presents our recommendations. Field Investigation Well 12 was tested with a packer assembly and pump set at two different depth. Initially, on June 12, 2009, General Pump installed the packer assembly which consisted of a 6 foot 18.5 -inch diameter packer set at a depth of 114 below the top of the pump pad (topp) (1.7 feet above ground surface) with a pump installed 60 feet below the packer assembly. The packer is shown in the photo on the right. A sounding tube/ camera tube was installed as part of the packer assembly to a depth of " 121 feet. The pump intake was installed at 195 feet below the topp. All the water levels were taken relative to the top of the 2 -inch sounding tube that passes through the packer. The stickup for the sounding tube was 1.82 feet above the pump pad and 2.52 feet above the - -- ground surface. "The static water level was 87.88 feet measured above the packer in the annulus Between the casing and the pump column and 90.68 feet measured in the sounding tube below the packer. There was a 2.8 feet water level difference above and below the packer. The initial tests were done with the packer uninflated. When the well started discharging, the initial discharge was colored and turbid, but quickly cleared. A Baker tank was set up to capture any solids resulting from the test. P:12351- YLWDIwe11121we1112 reccommen0atlons 07132009v1.doc COM Leon de los Reyes July 13, 2009 Yage 2 The technique for checking for air entrainment was to sample water from a centrally located port between the gate valve and the pump. This water was under pressure until it was The pumping rate was slowly increased until air was noted. There was no air at a pumping rate of 1,098 gpm but there was cascading water. Air was noted in the discharge at a rate of 1,486 gpm with the packer uninflated. After the air was noted at 1,486 gprn the pumping rate was reduced to 1,300 gpm where minor air was still noted and then 600 gpm and the packer was inflated to 20 psi. There was a change in the water levels above and below the packers and this confirmed that the packer was inflated. The pumping rate was slowly increased from 600 gpm to 1,374 gpm. At 600 gpm and 1000 gpm, no air was noted in the discharge. The well was increased to 1200 gpm. Sand production in the discharged water was measured using a Rossum Sand Tester during the pumping. Sand was noted at 1,374 gpm at a volume large enough to color the water and add sand to the Ross urn Sand Tester. The sand production was short lived and was probably the lower section of the well being developed. After ten minutes, the water had cleared. At 1,374 gpm the sand content ranged from 47 ppm to 0 ppm over ten minutes with the numbers decreasing as the pumping continued. At a rate of 1,374 gpm the well was discharging air. A simple test was conducted to indicate the source of the air. The two inch tube was sealed at the surface with a threaded cap. In just a few minutes of pumping the air in the discharge stopped. The air below the packer was therefore coming from the surface through the two -inch sounding /camera tube. The probable mechanism for this air entrainment was turbulent flow in the zone between the water surface in the well below the packer and the base of the packer. There was a head difference of approximately 34 feet between the zone above the packer and the section below the packer that likely led to discharge around the packer through the annulus/ formation outside the well. This water was then able to enter the zone below the packer through slots, including those above the water surface, inducing turbulent flow. When the access tube was open to the atmosphere, this allowed entrainment of air, which then moved downward to the pump intake, since a significant portion of the well yield originates in the shallow portion of well above the packer. P:V351- YLW01weII12kVMI12 n9CMMendaWn$ 07132009 vl.doc CDM Leon de los Reyes July 13, 2009 Page 3 On June 19th a video camera was lowered down the well in the annulus between the casing and pump column above the packer assembly. The packer was inflated to 20 PSI. The pumping rate was increased from 500 to approximately 1,450 gpm at which time the air was noted in the discharge. The video showed no indication of moving water above the packer. The pumping rate was decreased to 500 gpm and the camera was lowered through the two -inch sounding tube to a point approximately 30 feet below the packer and above the pump intake. The rate was slowly increased. At 1,200 gpm there were significant bubbles visible in the water. This confirmed that there was air in well below the packer at a lower rate than was visible at the surface. This may have also been due to the issue noted above, where the access tube was providing the air to the turbulent flow zone. The pump was shut off. The camera was lowered below the bowls to a depth of 214 feet. This is the top of the lower perforation section of the well. The particles were falling after the well was turned on at a rate of 650 gpm. The pumping rate was slowly increased to 1,200 gpm at which time the particles no longer fell. This indicated that the lower section of the well was producing water. The pump was shut off and the camera was removed. Summary of the first test The first test placed the bottom of the packer at 120 feet below the top of the pump pad. With the packer uninfiated there was air in the discharge at 1,500 gpm. With the packer inflated . there was air in the discharge at 1,400 gpm. The source of the air is from the surface. This was confirmed by capping the two -inch sounding tube. After a few minutes of pumping at 1,400 gpm the air in the flow stopped. The use of the camera confirmed that air was present in the well at 1,200 gpm, but the air was not coming to the surface. The camera also confirmed that the lower perforated section of the well is contributing water. Summary of the second test On June 23rd, General Pump lowered the packer assembly to a depth of 160 feet below topp. On June 24th the static water level was 87.45 feet in the sounding tube and 88.90 feet in the annulus between the casing and pump column above the packer. The stickup for the sounding tub remained unchanged. The well was pumped at approximately 750 gpm with the packer uninflated increasing gradually to 1,629 gpm at which time air was noted in the discharge with some sand noted. The pumping rate was decreased to 800 gpm and the packer inflated. The pumping rate was then increased to 1,115 gpm and the sand rate increased. The pumping water level was 143 feet below the top of the sounding tube which was the same depth as the bottom of the packer. Because of the pumping water level depth it was decided to pump the well without the packer inflated again, providing additional evidence that a significant portion of the yield from this well originates in the upper screen interval. The pumping rate was increased to 1,440 gpm when air was noted in the discharge at which time the rate was decreased to 1,330 gpm which still indicated air in the discharge. The pumping rate was reduced to 1,225 gpm and the air was eliminated and there was no sand. The rate PA2M1- YLVVMwell121wd12 fecommendedons 07132000 vl.doc CDM I,eon de los Reyes July 13, 2009 Page 4 was increased slightly and extremely small bubbles were noted at which time the pump was turned off after pumping for an hour. Conclusion and Recommendations The packer can be used to isolate air from the discharge if it is set at a depth of 140 feet from the top of the pump pad, and no source of air from the surface is available below the packer. The obstruction caused by the packer appears to be causing coalescing of the bubbles and the obstruction appears to be the major role in de- airing the water. The maximum flow attained with the packer at this depth was 1,225 with out air in the discharge. A sustainable pumping rate is estimated to be 1,200 gpm. This pumping rate is appropriate under the current water table conditions. If the water table were to decrease over time, the pump may start having air in the discharge, even while using the packer and at that time the discharge rate would have to be decreased. A "dummy" with the same dimensions of the packer (a cylinder, 18.5 inch diameter by 6 foot long) should be welded to a piece of pump column and installed at a depth of 140 feet. 'The pump should be installed below the packer in the blank section between a depth of 223 and 254 feet below the top of the pump pad. It is recommended that the well be pumped at 1,200 gpm after the pump assembly is installed. During pumping, the water levels should be monitored regularly. The key is to make sure the water level never dro s below the bottom of the packer. It should be noted that if the water levels continue to drop then the pumping rate will have to decrease also or the air may appear again. Should you have any questions or require additional clarification, please feel free to call Mike Smith (303- 383 -2411) or myself. Very truly yours, Suzanne M. Lowe, P.G., C.HG. Project Manager Camp Dresser & McKee Inc. cc: Mike Smith P:12351- YL.WMwelll2lwelll2 recommendowsO71320DO v1.doo AGENDA REPORT Meeting Date: August 6, 2009 ITEM NO. 3.1 Subject: Completion of Construction of Bastanchury 18" and 36" Water Mains ATTACHMENTS: Description: Type: Bastanchury Wtr Mains Completion Memo.pdf Completion of Const of Bastanchury Water Mains Backup Material Yorba Linda Water District MEMORANDUM DATE: July 14, 2009 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Completion of Construction of 18" and 36" Bastanchury Water Mains I am pleased to report the completion of construction of this joint project between the District and Shapell Industries. It is the fifth and final reach of the new Bastanchury Water Transmission Pipelines from approximately 19400 Bastanchury Road to Fairmont Boulevard. These improvements included 3400 linear feet of 36 -inch Zone 4 Transmission Main and 3400 feet of 18 -inch Zone 3 Transmission Main within Bastanchury Road with interties to Lakeview Avenue and Fairmont Boulevard. The new 36 -inch Zone 4 pipeline turns South on Fairmont Blvd. to connect to the existing 39 -inch Zone 4 Pipeline. The District invested in this project beyond the Shapell requirements, to have the pipeline enlarged to provide for future growth, improved operational reliability, and the flexibility to deliver groundwater or import water. This fifth leg completes the last of approximately six miles of transmission pipeline from Gardenia Reservoir to Fairmont Reservoir. It should be noted that this transmission pipeline was of critical importance during the recent Freeway Complex Fires. The added capacity to deliver Zones 3 and 4 water, as a result of this expansion, enabled the District to deliver groundwater to the higher zones. The original construction contract was $1,664,283 with $999,171 as the District's share. At completion, the actual District cost was $1,010,185 or 1.1% over the original contract. AGENDA REPORT Meeting Date: August 6, 2009 ITEM NO. 3.2 Subject: Monthly Groundwater Production and Purchased Water Report (To be provided at the meeting.) ATTACHMENTS: Description: YLWD Monthly GW Production and Purchased Water Report.doc GW Production and Purchased Water Report YLWD SOURCE WATER SUMMARY Fiscal Year 2009 -10 Allowable GW (YTD) 1,125.1 (AF) CUP Obligation FY 2009 -10 2,166.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) - (AF) 0.0% GROUNDWATER PERCENTAGE 85.0% 80.0% 75.0% 70.0% ♦MONTHLY GW ( %) YTD GW ( %) 65.0% ®BPP GOAL 46.6% 60.0% SCUP ADJ GOAL 56.5% 55.0% 50.0% 45.0% Jul -09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun - 09 09 09 09 09 10 10 10 10 10 10 Month GW (AF) IMPORT (AF) TOTAL DEMAND (AF) MONTHLY GW (%) YTD GW (%) BUDGET (Demand Est.) (AF) DELTA (%) MONTH Jul -09 Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 1,404.2 933.5 2,337.7 60.1% 60.1% 2,585.9 - 2,544.1 - 2,232.2 - 1,882.8 - 1,487.4 - 1,338.0 - 1,166.6 - 1,11 .1 - 1,322.6 - 1,654.3 - 2,188.2 - 2,451.9 FYTD 1,404.2 1 933.5 1 2,337.7 1 1 60.1% 1 2,585.9 -9.6% Allowable GW (YTD) 1,125.1 (AF) CUP Obligation FY 2009 -10 2,166.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) - (AF) 0.0% GROUNDWATER PERCENTAGE 85.0% 80.0% 75.0% 70.0% ♦MONTHLY GW ( %) YTD GW ( %) 65.0% ®BPP GOAL 46.6% 60.0% SCUP ADJ GOAL 56.5% 55.0% 50.0% 45.0% Jul -09 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun - 09 09 09 09 09 10 10 10 10 10 10 Month WATER SUPPLY FY 2009 -2010 July 2009 Water Supply CUP 0.0% IMPORT 39.9% GW 60.1% 2009 -2010 YTD Water Supply YTD CUP Achieved CUP 0.0% of 2,166 AF Obligation 0.0% IMPORT 39.9% GW 60.1% GW BPP GOAL 3,500 2,500 � 2,000 Q a) E 6 > 1,500 1,000 500 Total Water Use Monthly Average Mean Temperature ( °F) 72.7 74.8 72.2 73.6 n 5 8. 2 62.6 M 11 111111 mill 22,000 20,000 16,000 14,000 U- Q 12,000 a) E c 10,000 2,000 2009 -2010 YTD Water Supply ITEM NO. 3.3 AGENDA REPORT Meeting Date: August 6, 2009 Subject: Monthly Preventative Maintenance Program Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: 2009 -10 PM Fiscal.xls 2009/10 PM Fiscal Report(s) 2009 PM Annual.xls 2009 PM Annual Report(s) PM PROGRAM 2009/2010 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,859) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 0 INSPECTED THIS YEAR 0 % OF TOTAL VALVES (10,000/2= 5,000) Target; all valves to be operated every two years OPERATED THIS MONTH 242 OPERATED THIS YEAR 242 % OF TOTAL DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 FLUSHED THIS YEAR 0 % OF TOTAL AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 INSPECTED THIS YEAR 0 % OF TOTAL SEWER CLEANING (802,560) Target; all sewers to be cleaned every 18 months. CLEANED THIS MONTH 739825 CLEANED THIS YEAR 739825 % OF TOTAL SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 59334 TELEVISED THIS YEAR 59334 % OF TOTAL PM PROGRAM 2009 Annual 2009 1 JAN I FEB I MAR I APR I MAY I JUN I JUL AUG I SEP I OCT I NOV I DEC Percent of target 8% 1 17% 1 26% 1 33% 1 42% 1 50% 1 67% 1 76% 1 83% 1 92% 1 100% HYDRANTS (3,859) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 364 4631 2201 51 718 3431 0 INSPECTED THIS YEAR 364 8171 1,037 1,088 1,806 2,149 1 2,149 % OF TOTAL 9.4% 21.2%1 26.9% 28.2% 46.8% 55.7% VALVES (10,000/2= 5,000) Target; all valves to be operated every two years. OPERATED THIS MONTH 381 6141 429 1 997 1 566 312 242 OPERATED THIS YEAR 381 8961 1,3241 2,3211 2,887 3,199 3,441 % OF TOTAL 7.6% 17.9%1 26.6%1 46.4%1 57.7% 64.0% DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice every year. FLUSHED THIS MONTH 0 01 01 4871 0 0 0 FLUSHED THIS YEAR 0 01 01 4871 487 487 487 % OF TOTAL 0.0% 0.0% 0%1 50% 50% 50% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 7 11 1321 177 0 01 0 INSPECTED THIS YEAR 7 81 1401 317 317 3171 317 % OF TOTAL 2.3% 2.6%1 46.3%1 102.6% 102.6% 102.6% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 399180 219649 369860 529823 279437 859989 1 739825 CLEANED THIS YEAR 399180 609829 97,689 1509512 1779949 2639938 3379763 % OF TOTAL 4.9% 7.6% 12.2% 18.8% 22.2% 32.9% SEWER TELEVISING (160,512) Target; all sewers to be televised every five years. TELEVISED THIS MONTH 219857 109302 369359 289159 129796 79507 59334 TELEVISED THIS YEAR 219857 329159 689518 969677 1099473 1169980 1229314 % OF TOTAL 13.6% 20.0% 42.7% 60.2%1 68.2% 72.9% ITEM NO. 3.6 AGENDA REPORT Meeting Date: August 6, 2009 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Description: Type: CIP Rept Aug09.pdf CIP Report dated August 3, 2009 Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: August 3, 2009 IN CONSTRUCTION Project Current Status Next Actions Comments 1 Zone 3 & 4 Trans Pipelines, Reach 5 Pipeline complete and in operation. Budget: $1,700,000 Job No. 200421 Project Contact: Joe Polimino Planned Completion Date: 2nd Qtr 2009 2 Lakeview Reservoir The new reservoir is in The contractor completed Project has been completed. Budget: $11,500,000 Job No. 200704 operation. The Notice of Project Contact: Joe Polimino Completion was recorded on Planned Completion Date: May 2009 6/18/09. 3 Highland Reservoir Budget: $11,200,000 Job No. 200309 Project Contact: Planned Completion Date: July 2010 5 Zone 4C Reconfiguration Pipeline installation in Pipeline installation by Ken The planned construction Budget: $1,500,000 Job No.200710 progress. The Contract with Thompson, Inc will continue. completion date for the pipeline and Project Contact: Joe Polimino Paulus Engineering for the Paulus Engineering the upgraded pressure reducing Planned Completion Date: Dec 2009 pressure reducing station for the station is December 2009. (no San Antonio PRS Upgrades upgrade was executed June 12. PRS project. change) Budget: $300,000 Job 200901 6 Hidden Hills Res & Santiago BPS Contractor has completed Contractor Anticipated completion July 2010. Budget: $7,000,000 Job No.200028 (no change) Project Contact: Joe Polimino Chambers Group continues to Planned Completion Date: July 2010 make bird surveys weekly. 7 Lakeview Site Improvements Budget: $150,000 Job No. TBD Project Contact: Hank Samaripa Planned Completion Date: TBD IN DESIGN Project Current Status Next Actions Comments 1 New Wells 20 & 21 Budget: $2,000,000 Job No.200711 Project Contact: Planned Completion Date: TBD 2 OC -51 Connection Upgrade MWD prepares preliminary Budget: $242,000 Job No. 200815 design report, project Project Contact: management plan, and cost Planned Completion Date: Early 2010 estimate 3 Lakeview Sewer Lift Sta Upgrades Budget: $200,000 Job No. 200905 Project Contact: Hank Samaripa Planned Completion Date: Sep 2009 IN PLANNING CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING 1. Zone 5 (1000) Booster Station ($1,080,000) 2. Fairmont Booster Station Reconfiguration ($400,000) 3. Foxtail Drive Pipeline ($245,000) 4. Elk Mountain Reservoir Site Improvements ($300,000) 5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000) Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Budget: $7,000,000 Job No. 200814 Project Contact: Hank Samaripa Planned Completion Date: Mid 2011 2 Fairmont Site Improvements Agreement approved by Contact S &S for preliminary Present schedule to Operations and Budget: $300,000 (YLWD share) Board. kickoff meeting to establish Production departments. Job No. 200803 Waiting for signed agreement schedule. Project Contact: Hank Samaripa from S &S. Planned Completion Date: TBD 3 Irrigation Water Study Preliminary application Continuing to look at options Waiting for info on status of grant Budget: $TBD Job No. 200807 submitted for grant funding. for development of non - potable funding application. Project Contact: Steve Conklin and recycled water use options. Planned Completion Date: TBD 4 Anaheim Intertie Conn Imprvmts Budget: $250,000 (YLWD Share) Job No. 200906 Project Contact: Hank Samaripa Planned Completion Date: TBD CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING 1. Zone 5 (1000) Booster Station ($1,080,000) 2. Fairmont Booster Station Reconfiguration ($400,000) 3. Foxtail Drive Pipeline ($245,000) 4. Elk Mountain Reservoir Site Improvements ($300,000) 5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)