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Home My WebLink About2022-04-12 - Board of Directors Meeting Agenda Packet (B)Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, April 12, 2022, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Due to the continuing state of emergency declared by the California Governor related to preventing the spread of Coronavirus (COVID-19), and pursuant to California Government Code Section 54953(e), this meeting will be facilitated in a hybrid format. As such, Directors and members of the public may choose to participate in person or by video/teleconference. Information for accessing this meeting by telephone or internet-based service is provided below. For questions regarding participation, please call the Board Secretary at (714) 701-3020. Computer/Mobile Device: https://us06web.zoom.us/m/83715500158 Telephone: (669) 900-6833 or (346) 248-7799 Meeting ID: 837 1550 0158 Live -stream: https://www.ylwd.com/youtube 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches, Director Phil Hawkins, Director Tom Lindsey, Director 5. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Refund from ACWA JPIA Rate Stabilization Fund 6.2. Elected Official Liaison Reports 6.3. Federal and State Legislative Update 7. PUBLIC COMMENTS Any individual wishing to address the Board (or Committee) is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 8. CONSENT CALENDAR Page 1 of 191 All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 8.1. Minutes of the Board of Directors Workshop Meeting Held February 22, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special and Regular Meetings Held March 8, 2022 Recommendation presented. That the Board of Directors approve the minutes as 8.3. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2022 -XX finding and determining that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person could present imminent risks to the health and safety of attendees, and (4) continued remote meetings are hereby re -authorized for the period of April 12, 2022, through May 12, 2022, pursuant to California Government Code Section 54953(e). 8.4. Communications Activities Monthly Report Recommendation: That the Board of Directors receive and file the Communications Activities Report for the month ending March 31, 2022. 8.5. Positions on State Legislation Recommendation. That the Board of Directors take the following positions on these bill numbers: AB 2041 - Support; AB 2142 - Support; AB 2536 - Oppose Unless Amended; AB 2647 - Support; SB 991 - Support; and SB 1157 - Oppose Unless Amended. 8.6. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $3,062,097.20. 8.7. Budget to Actual Reports for the Month Ending February 28, 2022 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending February 28, 2022. 8.8. Cash and Investment Report for the Period Ending February 28, 2022 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the Period Ending February 28, 2022. 8.9. Claim for Damages filed by Ivan Ruzics Recommendation. That the Board of Directors reject the claim filed by Mr. Ivan Ruzics and refer it to ACWA JPIA for further handling. 8.10. Terms and Conditions with L.D. Hardas, 5005 Hidden Glen Lane, J-2022-02 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with L.D. Hardas, 5005 Hidden Glen Lane, Job No. J-2022-02. Page 2 of 191 8.11. Change Order for FY21-22 Manhole and Valve Box Adjustment Project Construction Contract Recommendation: That the Board of Directors authorize staff to issue a change order in the amount of $115,000 for the Fiscal Year 2021-22 Manhole and Valve Box Adjustment Project Construction Contract. 8.12. Ratification of Exceptions from Competitive Solicitation Process for Emergency Expenditures to Repair Bryant Cross Feeder at Esperanza Road Recommendation: That the Board of Directors ratify the Interim General Manager's and Engineering Manager's emergency expenditure to repair the Bryant Cross Feeder Waterline at Esperanza Road. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board (or Committee) discussions are needed prior to formal action. 9.1. Amendments to Board of Directors' Policies and Procedures Manual Recommendation: That the Board of Directors consider the proposed amendments to the Policies and Procedures Manual and adopt Resolution No. 2022 -XX approving said amendments and repealing Resolution Nos. 18-06, 18- 15, 2020-04 and 2020-13. 9.2. Amendments to Employee Travel Expense Reimbursement Policy Recommendation: That the Board of Directors adopt Resolution No. 2022 -XX approving amendments to the Employee Travel Expense Reimbursement Policy and repealing Resolution No. 16-21. 9.3. Nominations for OC LAFCO Regular and Alternate Special District Member Seats Recommendation: That the Board of Directors consider nominating candidate(s) for election to OC LAFCO's Regular and Alternate Special District Member Seats and designate two Directors to serve as the primary and alternate voting representatives in the associated election. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board (or Committee) at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports 11.2. Assistant General Manager/ Interim General Manager's Report 11.3. General Counsel's Report 11.4. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Miller / DesRoches) - Next meeting will be scheduled when needed. Page 3 of 191 12.2. Joint Agency Committee with City of Yorba Linda (Miller / Lindsey) - Next meeting is scheduled Monday, April 25, 2022, at 5:30 p.m. 12.3. Joint Agency Committee with City of Placentia (Jones / Lindsey) - Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from April 13 - May 31, 2022 14. ADJOURNMENT 14.1. A Board budget workshop meeting is scheduled Wednesday, April 20, 2022 at 5:30 p.m. The next regular Board meeting is scheduled Tuesday, May 10, 2022. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 4 of 191 Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS /_[r]=1►1I7_\V=1161AI April 12, 2022 Board of Directors Doug Davert, Assistant General Manager Alison Martin, Public Affairs Manager Federal and State Legislative Update Attached is the monthly legislative report from Townsend Public Affairs. ATTACHMENTS: 1. TPA Memo Regarding Community Project Funding 2. TPA Monthly Report 3. TPA Legislative Matrix ITEM NO. 6.3. Page 5 of 191 TC-O)WNSEND TPA MEMORANDUM To: Yorba Linda Water District From: Townsend Public Affairs Date: March 25, 2022 Subject: FY 2022 Community Project Funding Next Steps Backaround on Communitv Proiect Fundin The 117th Congress brought back the opportunity to earmark funds for local projects after a decade long ban on the practice. The process was brought back under a new name 'Community Project Funding' with a new process aim for more oversight. The process for soliciting projects began in late February of 2021, with the directive that each member would be allowed to submit 10 community projects for consideration into the Fiscal Year 2022 (FY'22) Appropriations Bill. YLWD Heli -Hydrant Prosect Yorba Linda Water District and TPA submitted a community project request to Senator Feinstein, Senator Alex Padilla, and Congresswoman Young Kim to fund the construction of a Heli -Hydrant. Both Senator Padilla and Congresswoman Kim sponsored this project as one of their member designated projects into the Interior and Environment appropriations bill. The project made it through months of negotiations and was included in the accounts final appropriations signed into law on March 151h, 2022. The project received an allocation of $500,000 through the Forest Service's project budget. Fundinq Program (U.S. Forest Service) The Heli -Hydrant project will receive funding through the U.S. Forest Service's Resource Information and Analysis account. The Forest Service will reach out directly to the awarded group on the timeline for how funds will be distributed. The timeline for using the allocated funds is one year from when funds are dispersed into YLWD's account. The federal agencies have a lot of follow up they need to do to get this money out to the door to the hundreds of community project funding recipients, so exact timelines are not available at this time. Next Steps Congressional offices are putting pressure on agencies to disperse funds as soon as possible, so that the awardees are able to execute their projects. While we do not have a hard date to report, agencies are aiming to reach out to the project awardees by June/July 2022 and get the funds dispersed shortly thereafter. We will continue to reach out to agency contacts to ensure that YLWD is able to access their awarded funds as soon as they become available. State Capitol Office - 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383 Southern California Office - 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 Central California Office - 744 P Street • Suite 308 • Fresno, CA 93721 • (949) 399-9050 • Fax (949) 476-8215 Federal Office - 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Northern California Office - 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030 Page 6 of 191 T(I".)WNSEND T PA MEMORANDUM To: Yorba Linda Water District From: Townsend Public Affairs Date: April 5, 2022 Subject: State and Federal Legislative Monthly Report Specific Activity • TPA provided YLWD staff with draft thank you letters for the legislators that contributed to the successful federal Community Project Funding for the Heli -Hydrant • TPA provided the District with a memo that outlined the next steps on the federal Community Project Funding process • TPA provided information on FY 23 Community Project Funding process to YLWD staff and worked to develop project ideas for FY 23 o TPA submitted two Community Project Funding applications on behalf of YLWD and secured letters of support from Senator Josh Newman and Assemblymember Phillip Chen • TPA testified on behalf of YLWD in the Senate Natural Resources and Water Committee on the Oppose Unless Amended position on SB 1157 (Hertzberg) State Capitol Office • 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383 Southern California Office • 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 Central California Office • 744 P Street • Suite 308 • Fresno, CA 93721 • (949) 399-9050 • Fax (949) 476-8215 Federal Office • 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Northern California Office • 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030 Page 7 of 191 State Leaislative Uadate The month of March saw amendments to hundreds of bills, the introduction of numerous legislative proposals with major budget impacts, and the Legislature returning to its full pace as it works to consider the 2,115 bills introduced during the 2022 legislative session. Below is an overview of notable legislative happenings from the month of March. While February marked the deadline for new bill vehicle introductions, it did not mark the deadline for new legislative language. Assembly and Senate leadership set hard mid-March deadlines for major amendments and amendments to "spot" legislation to be submitted, meaning the month of March featured hundreds of major amendments to existing legislation — many of which completely altered the scope and intent of their previous versions. Governor Newsom Issues Executive Order to Bolster Drought Response Following the driest first three months of a year in the state's recorded history, this month Governor Gavin Newsom took steps to drive water conservation at the local level, calling on local water suppliers to move to Level 2 of their Water Shortage Contingency Plans, which require locally appropriate actions that will conserve water across all sectors, and directing the State Water Resources Control Board to consider a ban on the watering of decorative grass at businesses and institutions. Governor Newsom signed an Executive Order that directs the State Water Resources Control Board (SWRCB) to evaluate the adoption of regulations banning irrigation of "non-functional" turf (or grass), such as decorative grass adjacent to large industrial and commercial buildings. The ban would not include residential lawns or grass used for recreation, such as school fields, sports fields and parks. The Department of Water Resources estimates this ban alone will result in potential water savings of several hundred thousand acre-feet. An acre-foot of water serves the needs of approximately three households for a year. In addition to the water supplier conservation measure, the Order includes a number of key directives for local governments: New Local Well Permitting Requirements. Local governments may not approve a permit for a new groundwater well or alteration of an existing well in a basin with a Groundwater Sustainability Agency (medium- or high-priority) without first obtaining written verification from the managing Groundwater Sustainability Agency; and must determine that the groundwater will is not likely to interfere with nearby wells and/or cause subsidence that may damage nearby infrastructure. This excludes small and domestic wells. • Certain Water Haulinq Ordinances Suspended. Suspends all local prohibitions on hauling of water for human consumption, cooking, or sanitation out of a water basin of origin, or public agency jurisdiction. • Groundwater Recharge Projects Expedited. Expedites and reduces permitting requirements for groundwater recharge projects to support future flood -flows. Expanded Illegal Diversion Enforcement. Expands State Water Board inspections for illegal diversions and/or waste and unreasonable use of water. 2 Page 8 of 191 • Funding Requests for State Agencies. Requests state agencies to submit proposals for drought mitigation by April 15, 2022 for inclusion in the Governor's May Revision budget. Multiple Proposals Emerge to Offset High Gas Prices This month featured multiple proposals to help offset the cost of soaring gas process, which include issuing hard -cash rebates to Californians, foregoing the gas tax, and combinations of both. Below is an overview of each proposal: Governor Newsom champions "gas tax holiday, " then adds cash rebates for all drivers — During his presentation of the January budget framework proposal and his subsequent State of the State Address, Governor Newsom announced that his budget includes a "gas tax holiday," which foregoes the gas tax authorized by SB 1 (Beall, 2017) that funds critical transportation infrastructure projects. California's gas tax is 51.1 cents per gallon, the second highest in the nation. It's scheduled to increase slightly for inflation on July 1. Governor Newsom initially proposed pausing that for one year. However, following calls for more action and a rivaling proposal from Democratic Legislators, this month Governor Newsom expanded on his original "gas tax holiday" proposal and released details for a more comprehensive rebate plan. This plan includes $11 billion in budget surplus funds for the following programs: o $400 debit cards to every CA vehicle owner, which will be distributed via DMV records to cover those who don't earn enough to pay taxes. Owners of electric vehicles and individuals who lease cars will also be eligible, o $750 million to provide three months of free public transit throughout the state, o Up to $600 million to pause the diesel sales tax for one year; and o $523 million to pause the gas inflation adjustment, set to become effective July 1, 2022. Ultimately, this proposal will require legislative approval. Assembly and Senate leadership have signaled that they are against pausing the gas inflation adjustment, which they say is a critical component to financing transportation infrastructure improvements throughout the state. Democratic Legislators Announce Gas Rebate Plan for all tax -paying Californians — This month, Assembly Member Petrie -Norris and other members of the Assembly Democratic Caucus gathered on the capitol steps to hold a press conference unveiling a new legislative proposal to offer all tax -paying Californians a $400 tax rebate to offset high gas and goods prices. The proposal would dedicate approximately $9 billion of the state's budget surplus toward providing $400 rebates to all Californians who pay state income taxes, regardless of their income. Assembly Member Petrie -Norris, who led the press conference, said the rebates should be sent out as soon as possible and that the state should not wait until the Legislature and Governor Newsom agree on the entire state budget, which is traditionally completed in late June. When asked about the chosen dollar amount, Assembly Member Petrie -Norris said the $400 tax rebate figure was used because it equals the amount a typical Californian pays in state excise taxes on gasoline per year. She said California drivers on average fill up their gas tanks 52 times a year. California's gas tax is 51 cents per gallon. Cl Page 9 of 191 The proposal framework was in response to the rising price of gas and presents an alternative solution to Governor Newsom's proposal to issue a "gas tax holiday" before the gas price inflation readjustment period on July 1. Following the Governor reiterating his intentions to do so, Assembly and Senate leadership responded with an alternative solution to provide tax relief without "taking critical funds away from road repair and improvement." This proposal differs from the Governor's plan in that it would be extended to all tax -paying Californians – regardless of car ownership status. It also does not include a gas tax suspension. Republican Legislator proposes legislation to suspend California's excise gas tax for six months, legislation is amended to impose a new tax on gas suppliers – Republican Assembly Member Kevin Kiley twice introduced a bill to suspend California's gas excise tax for six months. After failing to pass through the policy committee process, the legislation was gut and amended in the Assembly Transportation Committee to impose a new tax on gas suppliers when the price of a gallon of gas is "abnormally high" compared to the cost of a barrel of crude oil — and send the tax revenue back to California drivers via a rebate. Despite the author's objections to the amendments, Democratic Committee members voted to move it forward without changing the name of the author. COVID-19 Updates Assembly Member Buffy Wicks Announces she will not move forward with vaccine Mandate legislation - This month, Assembly Member Wicks announced she will hold AB 1933 during the 2022 session. The bill would have mandated vaccines for workplaces (for both employees and independent contractors) and require employers to verify that their workers are immunized. New hires would need to have at least one shot by their first day — and the second within 45 days. Assembly Member Wicks cited strong public safety union opposition and the decline in COVID-19 cases as reasons for holding the bill. AB 1933 constituted the most comprehensive push for vaccine mandates/reform as it pertained to the COVID-19 pandemic. Other legislation, like Senator Scott Wiener's SB 866, which would allow minors aged 12 years and older to consent to a vaccine without parental oversight, is still active. California to lift all masking mandates for vaccinated individuals and school settings – Following the State's announcement lifting the indoor statewide masking mandate, on February 28, the Governor announced the state would lift all masking mandates, including mandates that apply to school children and school personnel. On March 1, the state officially lifted indoor masking mandates for unvaccinated individuals. On March 11, masks were no longer required in schools and childcare facilities. In addition, both the Assembly and Senate lifted their indoor masking mandate within Capitol and Capitol -adjacent spaces on March 7. • Legislators consider, and vote to not repeal the COVID-19 state of emergency – This month, the Senate Committee on Governmental Organization considered the merits of SCR 5 (Melendez), which would end the COVID-19 State of Emergency and all of the current Executive Orders related to the emergency if passed by both houses. It was the first hearing the bill received since Senator Melendez introduced the bill in 2020. The 0 Page 10 of 191 measure failed on a 4-8 party line vote. However, it was granted reconsideration to allow Senator Melendez to bring it forward at a later date. During the bill's discussion, proponents iterated that the existing State of Emergency constituted a violation of the separation of powers doctrine and that the decline in COVID- 19 should lead to the end of the emergency. Opponents of the measure noted that the State of Emergency allows for the coordination of aid and resources across federal, state, and local agencies and provides for the stability of existing Executive Orders relating to COVID-19, such as remote meeting flexibility. Representatives from the California Professional Firefighters Association and the California Hospital Association spoke in opposition to the measure, citing concerns that ending the Emergency could impact hospital and public safety staffing, and the ability for emergency services to respond. Governor Unveils New "CARE Court" Proposal to Address Homelessness and Mental Illness This month, Governor Newsom unveiled a new proposal to address California's mental health and homelessness crisis. The proposal, which is called the Community Assistance, Recovery and Empowerment (CARE) Court, will implement a court-ordered response to mental illness and substance abuse disorders would accelerate the state's strategy to help thousands of people get much-needed services. Current law provides local governments and courts with a select number of tools to address mental health crises. These tools include the use of conservatorships, which are typically reserved for a narrow group of people experiencing severe mental illness with a long -demonstrated history of continued crisis. The CARE Court proposal is crafted to provide intervening supportive services earlier than conservatorships or incarceration. Under the CARE Court proposal, the statewide network of civil courts will be able to utilize a new tool to service those in need, with a focus on those with severe psychotic disorders. The proposal would create a mandatory program for all 58 of California's counties, with penalties associated with local governments that do not comply with requirements. CARE Court provides for a much broader list of people who can refer others to the court — including behavioral health specialists, family members, city outreach workers, and emergency services personnel. Once referred, the Court will work with health specialists to determine a diagnosis and develop and implement a treatment plan. Treatment plans are set to last anywhere from 12-24 months. Counties and local service providers will be tasked with implementing the ordered services to stabilize these individuals, with an emphasis on connections to permanent supportive housing. Two bills — one in each house (AB 2830 (Bloom) and SB 1338 (Umberg)) — have emerged as the vehicles to provide implementing language for the proposal. The language included in both bills is both non -substantive and nearly identical, signaling that the Administration, Legislature, and stakeholders are in the process of negotiating details. Throughout the month of March, Governor Newsom has been convening "CARE Court Roundtables" with relevant stakeholders to discuss the proposal. Eviction Protections Leaislation Sianed into Law On March 31, Assembly Bill 2179 (Grayson and Wicks) was signed into law. The bill extends the date on which landlords may initiate eviction proceedings from April 1 to July 1, as long as an application is submitted by March 31 to a rent relief program. The legislation is designed to allow +� Page 11 of 191 struggling tenants and the state another three months to finish sending out rental relief payments. The measure includes an urgency clause, meaning its provisions are effective immediately. The state's eviction moratorium was scheduled to expire without intervention on March 31. For the last two years, lawmakers have negotiated legislation to protect renters against eviction if they have faced pandemic -related hardship. California received a total of $5.2 billion in federal funds to establish a rent relief program last year to help alleviate the burden of debt for renters and landlords. However, these programs have been oversubscribed and backlogged in the distribution of sought relief payments. In February, legislators approved an early action budget bill to free up state funds and expedite the backlog of applications, which also eased restrictions on who could qualify for the relief. AB 2179 was expedited through the legislative process, following the introduction of the bill's language only a week prior to its signing into law. Notably, Lieutenant Governor Eleni Kounalakis signed the bill into law because Governor Newsom was vacationing out of state until April 12. She is the first woman to sign a bill into law in the state of California. Federal Legislative Updates The month of March saw massive progress made on the appropriations front. In March, President Biden signed into law a $1.5 trillion "omnibus" government spending bill that includes financing for initiatives specifically written by lawmakers seeking to boost their local universities, roadways or parks with federal dollars. Nearly 500 of the projects are in California, constituting over $766 million in direct spending. Following the enactment of the spending package, Congress and the Biden Administration have been looking prospectively toward the 2023 appropriations process. President Proposes $1.4 billion in Fiscal Year 2023 for Bureau of Reclamation Within President Biden's budget proposal for Fiscal Year 2023 released on March 28, there was $1.4 billion allotted to the Bureau of Reclamation to ensure environmentally reliable and responsible delivery of water and power for Americans while providing tools to tackle the imbalance between water and power supply and demand in the West. This includes: • $1.3 billion for Water and Related Resources within the Bureau • $33 million to implement the California Bay -Delta Program to address California's current water supply and ecological challenges • $45.8 million for the Central Valley Project Restoration Fund to protect, restore, and enhance fish, wildlife, and associate habitats in California's Central Valley and Trinity River Basins The Bureau's budget supports the administration's conservation and climate resilience priorities to continue to implement drought contingency plans, implement long-term comprehensive water supply solutions for farmers, families, and communities in California, and continued funding for programs, such as WaterSMART to address water demands and water shortage issues in the West. 0 Page 12 of 191 Other highlights of the Bureau's FY 2023 Budget proposal include: • $210.2 million for the Dam Safety Program to address infrastructure needs and manage risks • $99.7 million for extraordinary maintenance activities across Reclamation to improve asset management and deal with aging infrastructure. • $5 million in Power and Program Services to advance the administration's clean energy and climate goals by increasing hydropower capabilities and value • $7 million to maintain, develop, and update fire suppression contracts to address the threats of wildfire and approach response efforts • $50.3 million for the Yakima River Basin Water Enhancement Project • $34.8 million for the Klamath Project to improve water supplies and address competing demands for agricultural, tribal, wildlife and environmental needs • $27.4 million for the Site Security Program to upgrade physical security Reclamation and DWR Seek Temporary Changes to Delta Outflow Requirements to Preserve Water Storage Amid Extreme Drought Conditions On March 18, the Bureau of Reclamation and the California Department of Water Resources (DWR) jointly filed a Temporary Urgency Change Petition with the State Water Resources Control Board to temporarily modify requirements in water right permits and license for the Central Valley Project and State Water Project between April 1 and June 30. This is in response to a third consecutive year of dry conditions as well as a historically dry first three months of 2022. The DWR is also planning to refill the notch in the Emergency Drought Salinity Barrier in the Delta, beginning on April 1 with completion by April 15. This reduced the amount of saltwater intrusion into the Delta to allow for reduced flows from upstream reservoirs to conserve water supply. Additional flexibility of the projects is needed to support the following priorities: • Providing for minimum health and safety water supplies • Preserving upstream storage for release later in the summer to control saltwater intrusion into the Sacramento -San Joaquin Delta • Preserving cold water in Shasta Lake and other reservoirs to maintain cool river temperatures for Chinook salmon and steelhead • Maintaining protections for state and federally endangered and threatened species • Meeting critical water supply needs Sites Reservoir to Pursue WIFIA Loan On March 18, the Environmental Protection Agency invited the Sites Project Authority to apply for a $2.2 billion loan through the Water Infrastructure Finance and Innovation Act, helping bring the project closer to construction and completion. Sites Reservoir is a water storage facility that will create resiliency against the impacts of climate change and also a beneficiary pays project. This loan could dramatically reduce the costs to participants and make it more affordable for cities, farms, and resource managers to have access to more water. II Page 13 of 191 Snow Measurement Technoloav Evaluated in New Port As part of the Bureau of Reclamation's new Snow Water Supply Forecasting Program, the Bureau released the Emerging Technologies in Snow Monitoring report to improve the accuracy of water supply forecasts and evaluate snow measurement technologies in the Western United States. The report found many under-utilized technologies, which could enhance water supply forecasts in the near future. The report also found that existing snow measurement tools are invaluable for uncovering the amount of water in snow, and several snow monitoring technologies are showing promise in the research and development phase. Additionally, there is no single snow monitoring technology which provides complete information for the West, and improvements in forecasting would facilitate snow monitoring to provide a complete picture of future water supplies. Overall, there needs to be more commitment at the state, federal, and local level to allow these emerging technologies to be incorporated for snow monitoring and water supply forecasting. E-3 Page 14 of 191 Yorba Linda Water District Tuesday, April 05, 2022 AB 155 (Committee on Budget) Budget Act of 2022. Current Text: Amended: 2/16/2022 html pdf Introduced: 1/8/2021 Last Amend: 2/16/2022 Status: 2/16/2022 -From committee chair, with author's amendments: committee. Read second time, amended, and re-referred to Com. on B Is Urgency: N Is Fiscal: N Location: 1/6/2022-S. BUDGET & F.R. AB 170 AB 1001 Amend, and re-refer to & F.R. Desk I Policy Fiscal I Floorl Deski Policy Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House I 2nd House Conc. Summary: Would express the intent of the Legislature to enact statutory changes relating to the Budget Act of 2022. (Ting D) Budget Act of 2022. Current Text: Amended: 2/16/2022 html pdf Introduced: 1/8/2021 Last Amend: 2/16/2022 Status: 2/16/2022 -From committee chair, with author's amendments: Amend, and re-refer to committee. Read second time, amended, and re-referred to Com. on B. & F.R. Is Urgency: N Is Fiscal: N Location: 1/6/2022-S. BUDGET & F.R. Desk I Policy Fiscal I Floorl Deski Policy Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House I 2nd House Conc. Summary: Would express the intent of the Legislature to enact statutory changes relating to the Budget Act of 2022. (Garcia, Cristina D) Environment: mitigation measures for air quality impacts: environmental justice. Current Text: Amended: 3/22/2022 html pdf Introduced: 2/18/2021 Last Amend: 3/22/2022 Status: 3/22/2022 -From committee chair, with author's amendments: Amend, and re-refer to committee. Read second time, amended, and re-referred to Com. on RLS. Is Urgency: N Is Fiscal: Y Location: 2/1/2022-S. RLS. Desk I Policy Fiscal I Floorl Deski PolicV I Fiscal I Floor Conf.I Enrolled I Vetoed I Chaptered 1st House 2nd House Conc. Summary: The California Environmental Quality Act (CEQA) requires a lead agency to prepare a mitigated negative declaration for a project that may have a significant effect on the environment if revisions in the project would avoid or mitigate that effect and there is no substantial evidence that the project, as revised, would have a significant effect on the environment. This bill would require mitigation measures, identified in an environmental impact report or mitigated negative declaration to mitigate the adverse effects of a project on air quality of a disadvantaged community, to include measures for avoiding, minimizing, or otherwise mitigating for the adverse effects on that community. The bill would require mitigation measures to include measures conducted at the project site that avoid or minimize to less than significant the adverse effects on the air quality of a disadvantaged community or measures conducted in the affected disadvantaged community that directly mitigate those effects. AB 1757 (Ward D) Groundwater sustainability agency. Current Text: Amended: 3/10/2022 html pdf Introduced: 2/2/2022 Last Amend: 3/10/2022 Status: 3/14/2022 -Re-referred to Com. on W.,P., & W. Is Urgency: N Is Fiscal: Y Location: 3/10/2022-A. W.,P. & W. Page 1/12 Page 15 of 191 Desk I Policy Fiscal I Floor Desk Policy Fiscal Floor Conf.Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: The Sustainable Groundwater Management Act requires all groundwater basins designated as high- or medium -priority basins by the Department of Water Resources that are designated as basins subject to critical conditions of overdraft to be managed under a groundwater sustainability plan or coordinated groundwater sustainability plans by January 31, 2020, and requires all other groundwater basins designated as high- or medium -priority basins to be managed under a groundwater sustainability plan or coordinated groundwater sustainability plans by January 31, 2022, except as specified. The act authorizes any local agency or combination of local agencies overlying a groundwater basin to decide to become a groundwater sustainability agency for that basin. Existing law governs the formation of a groundwater sustainability agency. This bill would authorize a conservation district formed pursuant to federal law and overlying a groundwater basin in this state to decide to become a groundwater sustainability agency for that basin and would make the law governing the formation of a groundwater sustainability agency applicable to that district. AB 1774 (Seyarto R) California Environmental Quality Act: water conveyance or storage projects: judicial review. Current Text: Introduced: 2/3/2022 html pdf Introduced: 2/3/2022 Status: 2/10/2022 -Referred to Corns. on NAT. RES. and JUD. Is Urgency: N Is Fiscal: Y Location: 2/10/2022-A. NAT. RES. Teski Policy Fiscal I Flood Deski Policy Fiscal IConf. Enrolled Vetoed Chaptered 1st House Floor 2nd House Conc. Summary: The California Environmental Quality Act (CEQA) requires a lead agency, as defined, to prepare, or cause to be prepared, and certify the completion of an environmental impact report (EIR) on a project that the lead agency proposes to carry out or approve that may have a significant effect on the environment or to adopt a negative declaration if it finds that the project will not have that effect. CEQA also requires a lead agency to prepare a mitigated negative declaration for a project that may have a significant effect on the environment if revisions in the project would avoid or mitigate that effect and there is no substantial evidence that the project, as revised, would have a significant effect on the environment. CEQA establishes a procedure by which a person may seek judicial review of the decision of the lead agency made pursuant to CEQA. This bill would require the Judicial Council to adopt rules of court applicable to actions or proceedings brought to attack, review, set aside, void, or annul the certification or adoption of an environmental impact report for water conveyance or storage projects, as defined, or the granting of project approvals, including any appeals to the court of appeal or the Supreme Court, to be resolved, to the extent feasible, within 270 days of the filing of the certified record of proceedings with the court to an action or proceeding seeking judicial review of the lead agency's action related to those projects. AB 1784 (Smith R) Water Quality, Supply, and Infrastructure Improvement Act of 2014: groundwater sustainability projects: grants and loans. Current Text: Introduced: 2/3/2022 html pdf Introduced: 2/3/2022 Status: 2/4/2022 -From printer. May be heard in committee March 6. Is Urgency: N Is Fiscal: N Location: 2/3/2022-A. PRINT Deski Policy Fiscal I Flood Deski Policy Fiscal I Floorl Conf. Enrolled Vetoed Chaptered 1st House I 2nd House 11 Conc. Summary: Current law provides for the sum of $900,000,000 to be available, upon appropriation by the Legislature from the Water Quality, Supply, and Infrastructure Improvement Fund of 2014, for expenditures on, and competitive grants, and loans for, projects to prevent or clean up the contamination of groundwater that serves or has served as a source of drinking water, as provided. Current law requires a project that receives funding to be selected by a competitive grant or loan process with added consideration for those projects that leverage private, federal, or local funding, and outlines the additional requirements and processes applicable to projects that receive funding. This bill would make nonsubstantive changes to these latter provisions. AB 1811 (Fong, Mike D) Water: leases. Current Text: Amended: 3/17/2022 html pdf Introduced: 2/7/2022 Last Amend: 3/17/2022 Status: 3/21/2022 -Re-referred to Com. on W.,P., & W. Is Urgency: N Page 2/12 Page 16 of 191 Is Fiscal: Y Location: 3/17/2022-A. W.,P. & W. Desk I Policy] Fiscal I Floor Desk I Policy Fiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law authorizes surface water to be leased for a period not to exceed 5 years to assist water conservation efforts pursuant to specified terms and conditions. Current law requires the State Water Resources Control Board, during the term of a water lease, to monitor the lease, as appropriate. This bill would instead authorize surface water to be leased for a period not to exceed 7 years. AB 1845 (Calderon D) Metropolitan Water District of Southern California: alternative project delivery methods. Current Text: Amended: 4/4/2022 html pdf Introduced: 2/8/2022 Last Amend: 4/4/2022 Status: 4/4/2022 -From committee chair, with author's amendments: Amend, and re-refer to Com. on W.,P., & W. Read second time and amended. Is Urgency: N Is Fiscal: Y Location: 3/23/2022-A. W.,P. & W. Summary: Current law authorizes certain entities, including the Department of General Services, the Military Department, the Department of Corrections and Rehabilitation, and specified local agencies, to use the design -build procurement process, as prescribed, for specified public works. This bill would authorize the Metropolitan Water District of Southern California to use the design -build procurement process for certain regional recycled water projects or other water infrastructure projects. The bill would define "design -build" to mean a project delivery process in which both the design and construction of a project are procured from a single entity. The bill would require the district to use a specified design -build procedure to assign contracts for the design and construction of a project, as defined. AB 1944 (Lee D) Local government: open and public meetings. Current Text: Introduced: 2/10/2022 html pdf Introduced: 2/10/2022 Status: 2/18/2022 -Referred to Com. on L. GOV. Is Urgency: N Is Fiscal: Y Location: 2/18/2022-A. L. GOV. Desk I Policy Fiscal I Floor Desk Polic I Fiscal I Floor Conf. Enrolled I Vetoed I Chaptered 1st House 2nd House Conc. Summary: Current law, the Ralph M. Brown Act, requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public and that all persons be permitted to attend and participate. Current law, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with those specified teleconferencing requirements in specified circumstances when a declared state of emergency is in effect, or in other situations related to public health. This bill would specify that if a member of a legislative body elects to teleconference from a location that is not public, the address does not need to be identified in the notice and agenda or be accessible to the public when the legislative body has elected to allow members to participate via teleconferencing. AB 2041 (Garcia, Eduardo D) California Safe Drinking Water Act: primary drinking water standards: compliance. Current Text: Introduced: 2/14/2022 html pdf Introduced: 2/14/2022 Status: 3/23/2022 -In committee: Set, first hearing. Hearing canceled at the request of author. Is Urgency: N Is Fiscal: Y Location: 2/24/2022-A. E.S. & T.M. Deski Policy Fiscal I Floor I Desk I Policyl Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Would require the State Water Resources Control Board to take specified actions if the state board adopts a primary drinking water standard with a compliance period for which public water systems are given a designated period of time to install necessary measures, including, but not limited to, installation of water treatment systems, to comply with the primary drinking water standard Page 3/12 Page 17 of 191 Desk I Policy Fiscal I Floor Desk Policy I Fiscal I Floor Conf. Conc. Enrolled Vetoed Chaptered 1st House I 2nd House I Summary: Current law authorizes certain entities, including the Department of General Services, the Military Department, the Department of Corrections and Rehabilitation, and specified local agencies, to use the design -build procurement process, as prescribed, for specified public works. This bill would authorize the Metropolitan Water District of Southern California to use the design -build procurement process for certain regional recycled water projects or other water infrastructure projects. The bill would define "design -build" to mean a project delivery process in which both the design and construction of a project are procured from a single entity. The bill would require the district to use a specified design -build procedure to assign contracts for the design and construction of a project, as defined. AB 1944 (Lee D) Local government: open and public meetings. Current Text: Introduced: 2/10/2022 html pdf Introduced: 2/10/2022 Status: 2/18/2022 -Referred to Com. on L. GOV. Is Urgency: N Is Fiscal: Y Location: 2/18/2022-A. L. GOV. Desk I Policy Fiscal I Floor Desk Polic I Fiscal I Floor Conf. Enrolled I Vetoed I Chaptered 1st House 2nd House Conc. Summary: Current law, the Ralph M. Brown Act, requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public and that all persons be permitted to attend and participate. Current law, until January 1, 2024, authorizes a local agency to use teleconferencing without complying with those specified teleconferencing requirements in specified circumstances when a declared state of emergency is in effect, or in other situations related to public health. This bill would specify that if a member of a legislative body elects to teleconference from a location that is not public, the address does not need to be identified in the notice and agenda or be accessible to the public when the legislative body has elected to allow members to participate via teleconferencing. AB 2041 (Garcia, Eduardo D) California Safe Drinking Water Act: primary drinking water standards: compliance. Current Text: Introduced: 2/14/2022 html pdf Introduced: 2/14/2022 Status: 3/23/2022 -In committee: Set, first hearing. Hearing canceled at the request of author. Is Urgency: N Is Fiscal: Y Location: 2/24/2022-A. E.S. & T.M. Deski Policy Fiscal I Floor I Desk I Policyl Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Would require the State Water Resources Control Board to take specified actions if the state board adopts a primary drinking water standard with a compliance period for which public water systems are given a designated period of time to install necessary measures, including, but not limited to, installation of water treatment systems, to comply with the primary drinking water standard Page 3/12 Page 17 of 191 without being held in violation of the primary drinking water standard. Those actions would include, among other actions, developing a financial plan to assist public water systems that will require financial assistance in procuring and installing the necessary measures. AB 2054 (Quirk -Silva D) Corporation taxes: exempt organizations: mutual ditch or irrigation companies: public water system: mutual water companies. Current Text: Amended: 3/3/2022 html Pdf Introduced: 2/14/2022 Last Amend: 3/3/2022 Status: 3/22/2022 -In committee: Hearing for testimony only. Is Urgency: N Is Fiscal: Y Location: 2/24/2022-A. REV. & TAX Desk I Policy Fiscal I Floor Desk Policy I Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House I 2nd House I Conc. Summary: Would, for taxable years beginning on or after January 1, 2023, and before January 1, 2028, exempt from the taxes imposed by the Corporation Tax Law a mutual ditch or irrigation company that operates a public water system if the company complies with specified requirements, including those open meeting and record accessibility requirements for eligible persons. The bill would provide that gross income does not include specified funding provided by the State Water Resources Control Board to a mutual ditch or irrigation company that operates a public water system or to specified mutual water companies. AB 2142 (Gabriel D) Income taxes: exclusion: turf replacement water conservation program. Current Text: Introduced: 2/15/2022 html pf Introduced: 2/15/2022 Status: 3/22/2022 -In committee: Hearing for testimony only. Is Urgency: Y Is Fiscal: Y Location: 2/24/2022-A. REV. & TAX Desk I Policy Fiscal I Flood Desk I Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: The Personal Income Tax Law and the Corporation Tax Law, in conformity with federal income tax law, generally defines "gross income" as income from whatever source derived, except as specifically excluded, and provides various exclusions from gross income. Current law provides an exclusion from gross income for any amount received as a rebate or voucher from a local water or energy agency or supplier for the purchase or installation of a water conservation water closet, energy efficient clothes washers, and plumbing devices, as specified. This bill would, for taxable years beginning on or after January 1, 2022, and before January 1, 2027, under both of these laws, provide an exclusion from gross income for any amount received as a rebate, voucher, or other financial incentive issued by a local water agency or supplier for participation in a turf replacement water conservation program. AB 2157 (Rubio, Blanca D) Urban water use objectives: indoor residential water use. Current Text: Introduced: 2/15/2022 html pdf Introduced: 2/15/2022 Status: 2/15/2022 -From printer. May be heard in committee March 18. Is Urgency: N Is Fiscal: N Location: 2/15/2022-A. PRINT Deski Policy Fiscal I FloorDesk PolicylFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law requires the Department of Water Resources, in coordination with the State Water Resources Control Board, and in collaboration with and input from stakeholders, to conduct necessary studies and investigations and authorizes the department and the board to jointly recommend to the Legislature a standard for indoor residential water use. Current law, until January 1, 2025, establishes 55 gallons per capita daily as the standard for indoor residential water use, beginning January 1, 2025, establishes the greater of 52.5 gallons per capita daily or a standard recommended by the department and the board as the standard for indoor residential water use, and beginning January 1, 2030, establishes the greater of 50 gallons per capita daily or a standard recommended by the department and the board as the standard for indoor residential water use. This bill would make a nonsubstantive change to the provision requiring the department and the board to collaborate with, and seek input from, stakeholders with regard to the studies, investigations, and report. AB 2168 (Daly D) Santa Ana River Conservancy Program. Page 4/l2 Page 18 of 191 Current Text: Introduced: 2/15/2022 html pf Introduced: 2/15/2022 Status: 2/15/2022 -From printer. May be heard in committee March 18. Is Urgency: N Is Fiscal: N Location: 2/15/2022-A. PRINT Desk I Policy I Fiscal I Floor Desk I Policy I Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law establishes the Santa Ana River Conservancy Program to be administered by the State Coastal Conservancy. Current law requires the conservancy, for purposes of carrying out the program, to utilize the services of the California Conservation Corps and Community Conservation Corps, as provided. This bill would make a nonsubstantive change to the above law relating to the conservancy's use of the corps programs. AB 2201 (Bennett D) Groundwater sustainability agency: groundwater extraction permit. Current Text: Amended: 3/17/2022 html pdf Introduced: 2/15/2022 Last Amend: 3/17/2022 Status: 3/21/2022 -Re-referred to Com. on W.,P., & W. Is Urgency: N Is Fiscal: Y 1 ocatinn• 3/17/2022-A \n/ P R \n/ Deski Policy Fiscal I Flood Deski Policy Fiscal IConf. Enrolled Vetoed Chaptered 1st House Floor 2nd House Conc. Summary: Would, on and after July 1, 2023, prohibit, except as specified, a groundwater extraction facility in a basin that is designated by the Department of Water Resources as a basin that is subject to critical conditions of overdraft from extracting water without a valid groundwater extraction permit issued by the groundwater sustainability agency pursuant to the requirements of the bill. The bill would also require a groundwater sustainability agency responsible for managing a basin designated by the department as being subject to critical conditions of overdraft to develop, on or before June 30, 2023, a process for the issuance of a groundwater extraction permit, as specified. The bill would also prohibit the issuance of a groundwater extraction permit for a new or expanded groundwater facility in a probationary basin, unless the State Water Resources Control Board determines that all or part of a probationary basin is being adequately managed, as specified. AB 2247 (Bloom D) Perfluoroalkyl and polyfluoroalkyl substances (PFAS) and PFAS products and product components: publicly accessible reporting platform. Current Text: Amended: 3/21/2022 html Of Introduced: 2/16/2022 Last Amend: 3/21/2022 Status: 3/22/2022 -Re-referred to Com. on E.S. & T.M. Is Urgency: N Is Fiscal: Y Location: 3/3/2022-A. E.S. & T.M. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Would require, as part of the hazardous waste control laws, the Department of Toxic Substances Control to work with the Interstate Chemicals Clearinghouse to establish, on or before January 1, 2024, a publicly accessible reporting platform to collect information about PFAS and products or product components containing regulated PFAS, as defined, being sold, offered for sale, distributed, or offered for promotional purposes in, or imported into, the state. The bill would require, on or before March 1, 2024, and annually thereafter, a manufacturer, as defined, of PFAS or a product or a product component containing regulated PFAS that is sold, offered for sale, distributed, or offered for promotional purposes in, or imported into, the state to register the PFAS or the product or product component containing regulated PFAS, and specified other information, on the publicly accessible reporting platform. AB 2536 (Grayson D) Development fees: connection fees and capacity charges: studies. Current Text: Introduced: 2/17/2022 html pdf Introduced: 2/17/2022 Status: 3/10/2022 -Referred to Com. on L. GOV. Is Urgency: N Is Fiscal: N Location: 3/10/2022-A. L. GOV. Page 5/12 Page 19 of 191 Desk I Policy Fiscal I Floor Desk Policy Fiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law requires a local agency that conducts an impact fee nexus study to follow certain standards and practices, as specified. Current law also requires a local agency to hold at least one open and public meeting prior to levying a new fee or service charge, as specified. This bill would, on and after January 1, 2023, require a local agency that imposes fees for water connections or sewer connections, or imposes capacity charges, as provided, and that conducts a study to support the estimate of the reasonable cost of providing the service to follow certain standards and practices, as defined and specified. AB 2639 ( uirk D) Water quality control plans and water rights permits. Current Text: Amended: 3/22/2022 html pdf Introduced: 2/18/2022 Last Amend: 3/22/2022 Status: 3/23/2022 -Re-referred to Com. on W.,P., & W. Is Urgency: N Is Fiscal: Y Location: 3/10/2022-A. W.,P. & W. Deski Policy Fiscal I Floor Desk Polic Fiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law establishes the State Water Resources Control Board and the 9 California regional water quality control boards as the principal state agencies with authority over matters relating to water quality. Current law requires the state board to formulate and adopt state policy for water quality control. Current law authorizes the state board to adopt water quality control plans for waters that require water quality standards pursuant to the Federal Water Pollution Control Act, and provides that those plans supersede any regional water quality control plans for the same waters to the extent of any conflict. This bill would require the state board, on or before December 31, 2023, to adopt a final update of the 1995 Water Quality Control Plan for the Bay -Delta, as specified, and to implement the amendments to the Water Quality Control Plan for the San Francisco Bay/Sacramento- San Joaquin Delta Estuary adopted by the state board pursuant to Resolution No. 2018-0059 on December 12, 2018. AB 2742 (Friedman D) Water meters: urban water suppliers. Current Text: Introduced: 2/18/2022 html pdf Introduced: 2/18/2022 Status: 2/19/2022 -From printer. May be heard in committee March 21. Is Urgency: N Is Fiscal: N Location: 2/18/2022-A. PRINT Deski Policy Fiscal I FloorDesk Policy Fiscal I Floorl Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. 11 1 Summary: The Water Measurement Law generally requires the installation of a water meter as a condition of new water service on and after January 1, 1992. The law, with certain exceptions, requires an urban water supplier to install water meters on all municipal and industrial service connections that are located in its service area on or before January 1, 2025. This bill would delay that requirement for an urban water supplier to install the water meters to on or before January 1, 2030. AB 2771 (Friedman D) Cosmetic products: safety. Current Text: Amended: 3/30/2022 html pdf Introduced: 2/18/2022 Last Amend: 3/30/2022 Status: 3/31/2022 -Re-referred to Com. on E.S. & T.M. Is Urgency: N Is Fiscal: N Location: 3/17/2022-A. E.S. & T.M. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Current law, beginning January 1, 2025, prohibits the manufacture, sale, delivery, hold, or offer for sale in commerce of any cosmetic product that contains any of several specified intentionally added ingredients, including specified perfluoroalkyl and polyfluoroalkyl substances (PFAS). This bill would prohibit a person or entity from manufacturing, selling, delivering, holding, or offering for sale in commerce any cosmetic product that contains perfluoroalkyl and polyfluoroalkyl substances PFAS. AB 2895 (Arambula D) Water: permits and licenses: temporary changes: water or water rights transfers. Current Text: Amended: 3/17/2022 html Of Page 6/12 Page 20 of 191 Introduced: 2/18/2022 Last Amend: 3/17/2022 Status: 3/21/2022 -Re-referred to Com. on W.,P., & W. Is Urgency: N Is Fiscal: Y Location: 3/17/2022-A. W.,P. & W. Desk I Policy] Fiscal I Floor Desk I Policy I Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Under current law, the State Water Resources Control Board administers a water rights program pursuant to which the board grants permits and licenses to appropriate water. Current law prescribes the process for a permittee or licensee to petition the board for a temporary change due to a transfer or exchange of water rights and subsequent notice, decision, and hearing requirements by the board. Under that process, a petitioner is required to publish notice of a petition in a newspaper, as specified. Current law requires a petition to contain specified information and requires a petitioner to provide a copy of the petition to the Department of Fish and Wildlife, the board of supervisors of the county or counties in which the petitioner currently stores or uses the water subject to the petition, and the board of supervisors of the county or counties to which the water is proposed to be transferred. This bill would revise and recast the provisions regulating temporary changes due to a transfer or exchange of water rights, including, among other revisions, specifying that those provisions apply to a person who proposes a temporary change for purposes of preserving or enhancing wetlands habitat, fish and wildlife resources, or recreation. SB 45 (Portantino D) Short-lived climate pollutants: organic waste reduction goals: local jurisdiction assistance. Current Text: Amended: 1/3/2022 Introduced: 12/7/2020 Last Amend: 1/3/2022 Status: 1/24/2022 -Read third time Read first time. Held at Desk. Is Urgency: N Is Fiscal: Y Location: 1/24/2022-A. DESK html pdf Passed. (Ayes 36. Noes 0.) Ordered to the Assembly. In Assembly. Deski Policyl Fiscal I Floorl Deski Policy I Fiscal J Floorl Conf. Enrolled Vetoed Chaptered 1st House I 2nd House I Conc. Summary: Current law requires the Department of Resources Recycling and Recovery, in consultation with the State Air Resources Board, to adopt regulations to achieve the organic waste reduction goals established by the state board for 2020 and 2025, as provided. Current law requires the department, no later than July 1, 2020, and in consultation with the state board, to analyze the progress that the waste sector, state government, and local governments have made in achieving these organic waste reduction goals. This bill would require the department, in consultation with the state board, to provide assistance to local jurisdictions, including, but not limited to, any funding appropriated by the Legislature in the annual Budget Act, for purposes of assisting local agencies to comply with these provisions, including any regulations adopted by the department. SB 54 (Allen D) Plastic Pollution Producer Responsibility Act. Current Text: Amended: 2/25/2021 htmi pdf Introduced: 12/7/2020 Last Amend: 2/25/2021 Status: 1/24/2022 -Read third time. Passed. (Ayes 29. Noes 7.) Ordered to the Assembly. In Assembly. Read first time. Held at Desk. Is Urgency: N Is Fiscal: Y Location: 1/24/2022-A. DESK Deski Policyl Fiscal I Flood Deski Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House I 2nd House I Conc. Summary: Would establish the Plastic Pollution Producer Responsibility Act, which would prohibit producers of single -use, disposable packaging or single -use, disposable food service ware products from offering for sale, selling, distributing, or importing in or into the state such packaging or products that are manufactured on or after January 1, 2032, unless they are recyclable or compostable. SB 230 (Portantino D) State Water Resources Control Board: Constituents of Emerging Concern in Drinking Water Program. Current Text: Amended: 1/20/2022 html pdf Introduced: 1/19/2021 Last Amend: 1/20/2022 Page 7/12 Page 21 of 191 Status: 1/26/2022 -Read third time. Passed. (Ayes 37. Noes 0.) Ordered to the Assembly. In Assembly. Read first time. Held at Desk. Is Urgency: N Is Fiscal: Y Location: 1/26/2022-A. DESK Desk I Policv I Fiscal I Floor Deski Policy I Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Would require the State Water Resources Control Board to establish, maintain, and direct a dedicated program called the Constituents of Emerging Concern in Drinking Water Program for 5 years to assess the state of information and recommend areas for further study on, among other things, the occurrence of constituents of emerging concern (CEC) in drinking water sources and treated drinking water. The bill would require the state board to convene, by an unspecified date, the Science Advisory Panel for 3 years to review and provide recommendations to the state board on CECs for further action, among other duties. The bill would require the state board to provide a final report to the Legislature by June 1, 2026, on the work conducted by the panel. SB 832 (Dodd D) Water rights: measurement of diversion. Current Text: Amended: 3/23/2022 html Pdf Introduced: 1/3/2022 Last Amend: 3/23/2022 Status: 3/24/2022 -Set for hearing April 5. Is Urgency: N Is Fiscal: Y Location: 1/19/2022-S. N.R. & W. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Current law defines various terms applicable to the Water Code. This bill would define "water year," unless otherwise specified, to mean the 12 -month period beginning October 1 and ending September 30. SB 890 (Nielsen R) Department of Water Resources: Water Storage and Conveyance Fund: water storage and conveyance. Current Text: Amended: 2/23/2022 html pdf Introduced: 1/31/2022 Last Amend: 2/23/2022 Status: 3/8/2022 -March 8 set for first hearing. Failed passage in committee. (Ayes 3. Noes 6.) Is Urgency: Y Is Fiscal: Y Location: 2/9/2022-S. N.R. & W. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Would establish the Water Storage and Conveyance Fund in the State Treasury to be administered by the Department of Water Resources. The bill would require all moneys deposited in the fund to be expended, upon appropriation by the Legislature, in support of subsidence repair and reservoir storage costs, including environmental planning, permitting, design, and construction and all necessary road and bridge upgrades required to accommodate capacity improvements. The bill would require the department to expend from the fund, upon appropriation by the Legislature, specified monetary amounts to complete funding for the construction of the Sites Reservoir, and to restore the capacity of 4 specified water conveyance systems, as prescribed, with 2 of those 4 expenditures being in the form of a grant to the Friant Water Authority and to the San Luis and Delta -Mendota Water Authority. This bill would make these provisions inoperative on July 1, 2030, and would repeal it as of January 1, 2031. SB 891 (Hertzberg D) Business licenses: stormwater discharge compliance. Current Text: Amended: 3/9/2022 html pdf Introduced: 1/31/2022 Last Amend: 3/9/2022 Status: 3/31/2022 -From committee 31). Re-referred to Com. on E.Q. Is Urgency: N Is Fiscal: Y Location: 3/31/2022-S. E.Q. Do pass and re-refer to Com. on E.Q. (Ayes 5. Noes 0.) (March Deski Policy] Fiscal I Floor Desk I Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House I Conc. Page 8/12 Page 22 of 191 Summary: Current law requires, when applying to a city or a county for an initial business license or business license renewal, a person who conducts a business operation that is a regulated industry, as defined, to demonstrate enrollment with the National Pollutant Discharge Elimination System (NPDES) permit program by providing specified information, under penalty of perjury, on the application, including, among other things, the Standard Industrial Classification Code for the business. Current law requires the city or county to determine, as specified, the applicability of any Standard Industrial Classification Code and, if applicable, to confirm that the information submitted to demonstrate enrollment corresponds to the business requesting the initial business license or business license renewal, and requires the city or county to transfer that information to the State Water Resources Control Board upon request. Current law requires the State Water Resources Control Board, on or before April 1, 2020, to post on its internet website a list of applicable Standard Industrial Classification Codes applicable to a specified permit, known as the Industrial General Permit, for the purpose of the determinations made by cities or counties, and requires the state board to update that list, as specified. This bill would prohibit a city or county from developing its own processes for determining whether a business is appropriately covered by the Industrial General Permit. SB 892 (Hurtado D) Cybersecurity preparedness: food and agriculture sector and water and wastewater systems sector. Current Text: Amended: 3/22/2022 html pdf Introduced: 1/31/2022 Last Amend: 3/22/2022 Status: 3/29/2022 -Set for hearing April 5. Is Urgency: N Is Fiscal: Y Location: 2/9/2022-S. G.O. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Current law requires CalOES to establish the California Cybersecurity Integration Center (Cal-CSIC) with the primary mission of reducing the likelihood and severity of cyber incidents that could damage California's economy, its critical infrastructure, or public and private sector computer networks in the state. Current law requires Cal-CSIC to provide warnings of cyberattacks to government agencies and nongovernmental partners, coordinate information sharing among these entities, assess risks to critical infrastructure information networks, enable cross -sector coordination and sharing of best practices and security measures, and support certain cybersecurity assessments, audits, and accountability programs. Current law also requires Cal-CSIC to develop a statewide cybersecurity strategy to improve how cyber threats are identified, understood, and shared in order to reduce threats to California government, businesses, and consumers, and to strengthen cyber emergency preparedness and response and expand cybersecurity awareness and public education. This bill would require CalOES to develop, propose, and adopt optional reporting guidelines applicable to companies and cooperatives in the food and agriculture industry and entities in the water and wastewater systems industry if they identify a significant and verified cyber threat or active cyberattack SB 991 (Newman D) Public contracts: progressive design -build: local agencies. Current Text: Amended: 3/22/2022 html pdf Introduced: 2/14/2022 Last Amend: 3/22/2022 Status: 3/31/2022 -From committee: Do pass and re-refer to Com. on APPR. (Ayes 5. Noes 0.) (March 31). Re-referred to Com. on APPR. Is Urgency: N Is Fiscal: Y Location: 3/31/2022-S. APPR. Deski Policyl Fiscal I Floor I Deski Policy Fiscal Floorl Conf. Enrolled Vetoed Chaptered 1st House I 2nd House 11 Conc. Summary: Would, until January 1, 2029, authorize local agencies, defined as any city, county, city and county, or special district authorized by law to provide for the production, storage, supply, treatment, or distribution of any water from any source, to use the progressive design -build process for public works projects in excess of $5,000,000, similar to the progressive design -build process authorized for use by the Director of General Services. The bill would require a local agency that uses the progressive design -build process to submit, no later than January 1, 2028, to the appropriate policy and fiscal committees of the Legislature a report on the use of the progressive design -build process containing specified information, including a description of the projects awarded using the progressive design - build process. The bill would require the design -build entity and its general partners or joint venture members to verify specified information under penalty of perjury. SB 1144 (Wiener D) Water efficiency and quality assessment reports: state buildings and public school buildings. Current Text: Amended: 3/8/2022 html Pdf Page 9/12 Page 23 of 191 Introduced: 2/16/2022 Last Amend: 3/8/2022 Status: 3/29/2022 -Set for hearing April 5. Is Urgency: N Is Fiscal: Y Location: 3/18/2022-5. G.O. Desk I Policy Fiscal I Flood Desk I Policy Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House I 2nd H 11 Conc. Summary: The California Safe Drinking Water Act, requires the State Water Resources Control Board to administer provisions relating to the regulation of drinking water to protect public health. In this regard, current law prohibits a person from using any pipe, pipe or plumbing fitting or fixture, solder, or flux that is not lead free in the installation or repair of any public water system or any plumbing in a facility providing water for human consumption, except as provided. This bill would require, no later than January 1, 2024, except as provided, an operating agency, as defined, to complete a water efficiency and quality assessment report, as specified, for each covered building. The bill would define a 'covered building" to mean a building owned and occupied, or leased and occupied, by a state agency, or a public school building, as described. If the report identifies noncompliant plumbing fixtures and appliances, or determines that a building contains lead pipe, or pipe of an unknown material that was installed prior to 1986, the bill would require the operating agency to replace those materials or take other specified action, as described. SB 1157 (Hertzberg D) Urban water use objectives: indoor residential water use. Current Text: Introduced: 2/17/2022 html pdf Introduced: 2/17/2022 Status: 3/24/2022 -Set for hearing April 5. Is Urgency: N Is Fiscal: Y Location: 3/2/2022-S. N.R. & W. Deski Policy Fiscal I Floor Desk PolicyFiscal Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Current law requires the Department of Water Resources, in coordination with the State Water Resources Control Board, and including collaboration with and input from stakeholders, to conduct necessary studies and investigations and authorizes the department and the board to jointly recommend to the Legislature a standard for indoor residential water use. Current law, until January 1, 2025, establishes 55 gallons per capita daily as the standard for indoor residential water use. Existing law establishes, beginning January 1, 2025, the greater of 52.5 gallons per capita daily or a standard recommended by the department and the board as the standard for indoor residential water use, and beginning January 1, 2030, establishes the greater of 50 gallons per capita daily or a standard recommended by the department and the board as the standard for indoor residential water use. This bill would eliminate the option of using the greater of 52.5 gallons per capita daily and the greater of 50 gallons per capita daily, as applicable, or a standard recommended by the department and the board as the standard for indoor residential water use. SB 1188 (Laird D) Safe Drinking Water State Revolving Fund: financial assistance. Current Text: Amended: 3/15/2022 html pdf Introduced: 2/17/2022 Last Amend: 3/15/2022 Status: 3/28/2022 -From committee: Do pass and re-refer to Com. on APPR with recommendation: To consent calendar. (Ayes 7. Noes 0.) (March 28). Re-referred to Com. on APPR. Is Urgency: N Is Fiscal: Y Location: 3/28/2022-5. APPR. Deski Policvl Fiscal I Floor Desk Policy Fiscal Floorl Conf. Enrolled Vetoed Chaptered 1st House I 2nd House 11 Conc. Summary: The Safe Drinking Water State Revolving Fund Law of 1997 establishes the continuously appropriated Safe Drinking Water State Revolving Fund to provide financial assistance for the design and construction of projects for public water systems that will enable those systems to meet safe drinking water standards. Current law authorizes the State Water Resources Control Board, to the extent permitted by federal law, to provide up to 100% grant funding, and principal forgiveness and 0% financing on loans, from the fund to a project for a water system that serves a severely disadvantaged community. Current law requires the interest rate for repayable financing provided from the fund to be 0% if the financing is for a public water system that serves a disadvantaged community with a financial hardship or if the financing is for a public water system that provides matching funds. This bill would delete those provisions relating to 0% financing and interest and would instead generally authorize the board, to the extent authorized by federal law, to provide reduced or 0% financing to further the purposes of the Safe Drinking Water State Revolving Fund Law of 1997. Page 10/12 Page 24 of 191 SB 1197 (Caballero D) Water Innovation and Drought Resiliency Act of 2022. Current Text: Amended: 3/16/2022 html pdf Introduced: 2/17/2022 Last Amend: 3/16/2022 Status: 3/25/2022 -Set for hearing April 19. Is Urgency: N Is Fiscal: Y Location: 3/2/2022-5. N.R. & W. Desk I Policy] Fiscal I Floor Desk I Policy I Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House 2nd House I Conc. Summary: Current law declares that the protection of the public interest in the development of the water resources of the state is of vital concern to the people of the state and that the state shall determine in what way the water of the state, both surface and underground, should be developed for the greatest public benefit. Current law creates the Office of Planning and Research to serve the Governor as staff for long-range planning and research and as a comprehensive state planning agency. This bill, the Water Innovation and Drought Resiliency Act of 2022, would create the Initiative to Advance Water Innovation and Drought Resiliency at the office for the furtherance of new technologies and other innovative approaches in the water sector. The bill would require the office, as part of the initiative, to take specified measures on or before December 31, 2024, to advance innovation in the water sector and ensure a drought -resilient economy. SB 1205 (Allen D) Water rights: appropriation. Current Text: Amended: 3/17/2022 html pdf Introduced: 2/17/2022 Last Amend: 3/17/2022 Status: 3/25/2022 -Set for hearing April 19. Is Urgency: N Is Fiscal: Y Location: 3/2/2022-S. N.R. & W. Deski Policy Fiscal I Floor Deski Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House 11 Conc. Summary: Would require the State Water Resources Control Board to develop and adopt regulations to provide greater specificity as to the methods and practices for determining water availability in the issuance and administration of water right permits and licenses, including consideration of the effects of climate change, as specified, upon watershed hydrology as part of the preparation of water availability analyses. The bill would require the board to consult with the Department of Water Resources, the Department of Fish and Wildlife, and qualified hydrologists and climate change scientists in preparing the regulations. SB 1254 (Hertzberg D) Drinking water: administrator: managerial and other services. Current Text: Introduced: 2/17/2022 html pdf Introduced: 2/17/2022 Status: 3/28/2022 -From committee: Do pass and re-refer to Com. on JUD. (Ayes 7. Noes 0.) (March 28). Re-referred to Com. on JUD. Is Urgency: N Is Fiscal: Y Location: 3/28/2022-S. JUD. Desk I Policy] Fiscal LFloor I Desk I Policy I Fiscal I Floor Conf.Enrolled Vetoed Chaptered 1st House I 2nd H 11 Conc. Summary: Current law prescribes the processes and procedures pursuant to which the State Water Resources Control Board may identify a designated water system in need of services, order a designated water system to accept services from an administrator, and work with the administrator of a designated water system to develop adequate technical, managerial, and financial capacity to develop an adequate supply of affordable, safe drinking water so that administrator services are no longer necessary. This bill would, among other things, expand the definition of "designated water system" and limit the liability of an administrator and the state board when the state board appoints an administrator to a designated water system, as prescribed. SB 1442 (Borgeas R) Water conservation and reclamation projects. Current Text: Introduced: 2/18/2022 html pdf Introduced: 2/18/2022 Status: 3/9/2022 -Referred to Com. on RLS. Is Urgency: N Is Fiscal: N Page 11/12 Page 25 of 191 Location: 2/18/2022-S. RLS. Desk I Policy Fiscal I Floor Desk Policy I Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House 2nd House Conc. Summary: Current law establishes the Water Conservation Projects Act of 1985 and declares the intent of the Legislature to encourage local agencies and private enterprise to implement water conservation and reclamation projects. This bill would make nonsubstantive changes to related legislative findings and declarations. SB 1459 (Caballero D) State water policy. Current Text: Introduced: 2/18/2022 htmi pdf Introduced: 2/18/2022 Status: 3/9/2022 -Referred to Com. on RLS. Is Urgency: N Is Fiscal: N Location: 2/18/2022-S. RLS. Deski Policy Fiscal I Flood Deski Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House I 2nd H I Conc. Summary: The Porter -Cologne Water Quality Control Act requires the State Water Resources Control Board to formulate and adopt state policy for water quality control. This bill would make nonsubstantive changes to that provision. SB 1485 (Rubio D) Elections: required filings. Current Text: Amended: 3/16/2022 html pdf Introduced: 2/18/2022 Last Amend: 3/16/2022 Status: 3/23/2022 -Re-referred to Com. on E. & C.A. Is Urgency: N Is Fiscal: Y Location: 3/23/2022-S. E. & C.A. Deski Policy Fiscal I Flood Deskl Policy Fiscal I Floor Conf. Enrolled Vetoed Chaptered 1st House I 2nd House 11 Conc. Summary: Under current law, if an incumbent officer of a county does not deliver their nomination papers by 5 p.m. on the 88th day before the direct primary election, any person other than the incumbent has until 5 p.m. on the 83rd day before the election to file nomination documents for the elective office. This bill would require the county elections official to post on their internet website an office that has an extended nomination period. Total Measures: 38 Total Tracking Forms: 50 Page 12/12 Page 26 of 191 ITEM NO. 8.1. ' rba Linda Water District /_[r]=1►1I7_\V=1aelAI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Minutes of the Board of Directors Workshop Meeting Held February 22, 2022 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1. Draft Meeting Minutes Page 27 of 191 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Tuesday, February 22, 2022, 5:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 5:30 p.m. 3. PLEDGE OF ALLEGIANCE President Miller led the pledge. 4. ROLL CALL DIRECTORS PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches Phil Hawkins Tom Lindsey ALSO PRESENT 2022 -XXX STAFF PRESENT Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Paige Appel, Budget Analyst Veronica Ortega, Executive Assistant Andrew Gagen, General Counsel, Kidman Gagen Law LLP 5. PUBLIC COMMENTS None. 6. DISCUSSION ITEMS 6.1. Hidden Hills Booster Pump Station Upgrade Project Staff reviewed the purpose of the project and explained that the bids for construction were significantly higher than the engineer's estimate prepared by the developer for Cielo Vista. Minutes of the YLWD Board of Directors Workshop Meeting Held February 22, 2022 at 5:30 p.m. Page 28 of 191 2022 -XXX Staff is working with the developer to obtain a construction timeline and will update the Board as additional information is received. Staff also commented on the increased costs for labor and materials associated with other District projects. 6.2. Mid -Year Financial Review and Year End Projections for Fiscal Year 2021-22 Staff noted that an updated version of the presentation had been distributed at the beginning of the meeting. Staff then reviewed fiscal year-end projections for consolidated revenue and expenses, debt service ratio (water fund), and volumetric water consumption. This included an analysis of revenue from water consumption, an analysis of consolidated operating and non-operating revenue, and an overview of variances due to rainfall and voluntary water conservation. Al Nederhood, resident, commented on the revenue analysis and the impact of rates on customer water consumption. Staff then reviewed projected water production demand versus budget, variable costs and percent allocation, pass-through expense requirements and limitations. Al Nederhood, in his role as MWDOC Director, commented on the agency's pass-through expenses which are passed on to YLWD. Staff then reviewed projected salary -related expenses, supplies and services expenses, and variances for contractual, maintenance, and professional services. 6.3. Capital Improvement Plan Mid -Year Review and Year End Projections for Fiscal Year 2021-22 Staff reviewed the status of current capital improvement projects and budgeted versus projected expenses at fiscal year-end. Staff explained that some projects had been reprioritized due to increasing costs and noted that the scope of work for the Timber Ridge Booster Pump Station Pump Replacement Project had been expanded. Discussion followed regarding the age of the original engineer's estimates and cost projections for some of the projects in the capital improvement plan. Al Nederhood, resident, commented on OCWD's projected increase of the basin production percentage, the District's inability to utilize a higher percentage, associated factors incorporated in the District's most recent water/sewer rate study, and the District's capital improvement plan. Minutes of the YLWD Board of Directors Workshop Meeting Held February 22, 2022 at 5:30 p.m. Page 29 of 191 2022 -XXX Staff explained the capacity limitations of the District's groundwater treatment plant and efforts to maximize groundwater production. 6.4. Board of Directors' Goals and Objectives for Fiscal Year 2022-23 Operating Budget Staff reviewed key assumptions incorporated in the rate study model as compared to anticipated increases in general operating expenses and fixed/variable water costs. Discussion touched on obtaining clarification from general counsel regarding eligible pass-through expenses, and options for restructuring the District's capital improvement plan. Director Lindsey left the meeting at 6:57 p.m. Discussion continued regarding the debt issuance process, retirement of the District's line of credit, and percentage adjustment limitations for capital finance charges being collected on the property tax roll. Al Nederhood, resident, commented on the possibility of advance refunding previous debt issued by the District. In closing, staff recommended following the adopted schedule for proposed rate adjustments for the next fiscal year as identified in the District's most recent water/sewer rate study. Brief discussion followed regarding topics to be covered by bond counsel during disclosure training at a future Board meeting. 7. ADJOURNMENT 7.1. Director Hawkins made a motion, seconded by Director Jones, to adjourn the meeting at 7:16 p.m. Motion passed 4-0-0-1 on a roll call vote with Director Lindsey absent. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held February 22, 2022 at 5:30 p.m. 3 Page 30 of 191 ITEM NO. 8.2. ' rba Linda Water District /_[r]=1►1I7_\V=1aelAI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Minutes of the Board of Directors Special and Regular Meetings Held March 8, 2022 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1. Draft Meeting Minutes (Special) 2. Draft Meeting Minutes (Regular) Page 31 of 191 1 2 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, March 8, 2022, 5:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 5:30 p.m. 3. ROLL CALL 4 5. DIRECTORS PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches Tom Lindsey DIRECTORS ABSENT Phil Hawkins 2022 -XXX STAFF PRESENT Doug Davert, Assistant General Manager Gina Knight, Human Resources and Risk Manager Annie Alexander, Board Secretary Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP PUBLIC COMMENTS None. CLOSED SESSION President Miller opened the meeting to public comments related to items listed under Closed Session. None were provided. The Board entered Closed Session at 5:32 p.m. All Directors in attendance were present. General Counsel Gagen and Human Resources and Risk Manager Knight were also present. Minutes of the YLWD Board of Directors Special Meeting Held March 8, 2022 at 5:30 p.m. Page 32 of 191 2022 -XXX 5.1. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: Two 5.2. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager Human Resources and Risk Manager Knight left the Closed Session at 6:21 p.m. 5.3. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Assistant General Manager 5.4. Conference with Legal Counsel — Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District v. Orange County Water District, et al. (Los Angeles County Superior Court — Case No. BS168278) The Board returned to Open Session at 6:42 p.m. General Counsel Gagen announced that the Board took no reportable action during Closed Session. 6. ADJOURNMENT 6.1. Director Lindsey made a motion, seconded by Director Jones, to adjourn the meeting at 6:42 p.m. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held March 8, 2022 at 5:30 p.m. 2 Page 33 of 191 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, March 8, 2022, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. 2. CALL TO ORDER The meeting was called to order at 6:42 p.m. 3. PLEDGE OF ALLEGIANCE Vice President Jones led the pledge. 4. ROLL CALL 5 1.1 DIRECTORS PRESENT STAFF PRESENT J. Wayne Miller, PhD, President Brooke Jones, Vice President Trudi DesRoches Tom Lindsey DIRECTORS ABSENT Phil Hawkins 2022 -XXX Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Veronica Ortega, Executive Assistant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Officials Liaison Reports MWDOC Director Al Nederhood commented on current drought conditions and the impact of state water conservation emergency regulations. He also invited the Board to view MWDOC's upcoming Administration and Finance Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. Page 34 of 191 2022 -XXX Committee meeting during which the agency's reserves policy would be discussed. 6.2. Federal and State Legislative Update Staff briefed the Board on SB 1157 and AB 2142 and requested the Board consider mirroring ACWA's positions on both bills (Oppose Unless Amended and Support, respectively) as well as sign on to ACWA's coalition letters to this effect. Staff was instructed to sign the letters on the District's behalf. 7. PUBLIC COMMENTS None. 8. CONSENT CALENDAR Vice President Jones requested to remove Item Nos. 8.3. and 8.10 from the Consent Calendar for separate action. Director DesRoches also requested to remove Item No. 8.6., and President Miller requested to remove Item No. 8.4. Director Lindsey made a motion, seconded by Director Jones, to approve the remainder of the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. 8.1. Minutes of the Board of Directors Special and Regular Meetings Held February 8, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Re -Authorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2022 - XX finding and determining that: (1) a state of emergency related to COVID- 19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person could present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of March 8, 2022, through April 7, 2022, pursuant to California Government Code Section 54953(e). Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. 2 Page 35 of 191 2022 -XXX 8.5. Cash and Investment Report for the Period Ending January 31, 2022 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the Period Ending January 31, 2022. 8.7. Terms and Conditions for Sewer Service with James and Lisa Francese Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with James and Lisa Francese, 5771 Highland Avenue, Yorba Linda, Job No. J -2021-48S. 8.8. Terms and Conditions for Water and Sewer Service with Gonzalo Diaz Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Gonzalo Diaz, 5261 Highland Avenue, Yorba Linda, Job No. J-2021-18. 8.9. Declaration of Restrictive Covenants with Robin H. Borden Recommendation: That the Board of Directors authorize the President and Assistant General Manager to execute a Declaration of Restrictive Covenants, subject to review as to form by General Counsel, with Robin H. Borden of 28500 Brush Canyon Drive, Yorba Linda. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $3,062,097.20. 8.4. Budget to Actual Reports for the Month Ending January 31, 2022 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending January 31, 2022. 8.6. Award of Construction Contract for Well 22 Equipping Recommendation: That the Board of Directors award the Construction Contract for the Well 22 Equipping to Pascal & Ludwig for $2,215,100.00, Job No. J-2009-22 #22. Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. 3 Page 36 of 191 2022 -XXX 8.10. Quitclaim Deed of 1275 Yorba Linda Blvd Recommendation: That the Board of Directors authorize the Assistant General Manager to execute a Quitclaim Deed to abandon a portion of an existing easement to Penske Automotive Groups' property. Staff responded to questions from the Board regarding a payment on the check register, variable costs trends, performance of PARS investments, original cost estimate for the Well 22 Equipping Project, and the abandonment of a 6 -inch waterline associated with the quitclaim deed. Director Jones made a motion, seconded by Director DesRoches, to approve Item Nos. 8.3., 8.4., 8.6. and 8.10. Motion carried 4-0-0-1 on a roll call vote with Director Hawkins absent. 9. ACTION CALENDAR 9.1. Independent Audit Services Contract Staff explained the need for periodically switching auditing firms and provided an overview of the bid evaluation process, scoring criteria, bid results, and the District's previous costs for auditing services. Director Jones made a motion, seconded by Director Lindsey, to authorize the Assistant General Manager to execute a Professional Services Agreement for Independent Auditing Services with Lance, Soll & Lunghard, LLP for a three-year contract with two subsequent one-year options to Lance, Soll & Lunghard, LLP for an amount not to exceed $176,230. Motion carried 4-0-0-1 with Director Hawkins absent. 9.2. Periodic Review of Board of Directors' Policies and Procedures Manual Staff explained the purpose for bringing the manual to the Board for review and noted some minor revisions may be needed. Vice President Jones requested Section 10.1(A) be amended to change the workshop meetings on the fourth Tuesday of each month back to regular meetings beginning at 6:30 p.m. Discussion touched on keeping the option to cancel the fourth Tuesday meetings if deemed unnecessary and the need for adjusting the monetary limits in Section 9.3 as travel -related costs had increased. Staff will prepare the proposed amendments for review and potential adoption at the next regular Board meeting. Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. Page 37 of 191 2022 -XXX 9.3. Request for Funding for Santa Ana River Watershed Weather Modification Pilot Mark Norton, Water Resources & Planning Manager for SAWPA, provided a brief overview of the pilot program and the agency's request for funding. MWDOC Director Al Nederhood stated that MWDOC was also considering this same request, but no decision had been made to date. Discussion followed regarding the District's current financial condition, reconsidering the request following successful completion of the pilot program, and obtaining feedback from other local water agencies before making a decision. Staff recommended not to participate in the program at this time. No action was taken on this item. 9.4. Request for Sponsorship for Santa Ana River Watershed Displays Staff provided a brief overview of the request for funding and recommended not to participate at this time. Mr. Norton also commented on SAWPA's association with the program and the purpose of the displays. No action was taken on this item. 10. DISCUSSION ITEMS 10.1. Status of Engineering Activities and PFAS Water Treatment Plant Staff reviewed the status of projects in the planning/design phase, bid/award phase, and currently under construction. Staff also reviewed the construction schedule of the treatment plant, scheduled resin deliveries, and current water production volumes. Staff then briefed the Board regarding the status of an emergency water leak repair on Esperanza Road. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1 Director's Reports A list of meetings and events attended was included in the agenda packet. Each of the Directors commented on some of the events they had recently attended. Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. Page 38 of 191 2022 -XXX 11.2. Assistant General Manager's Report Assistant General Manager Davert reported the District had once again received the Distinguished Budgeted Presentation Award from GFOA for the Fiscal Year 2020-21 budget document. He also reported that representatives from the Emerald Bay Service District had toured one of the District's heli -hydrants in preparation for constructing one in their agency's service area. Additionally, CalFire conducted training at one of the heli - hydrants, and staff recently attended the swearing-in ceremony for the new Placentia police and fire chiefs. Discussion followed regarding grant opportunities available to the District and partnering with the City of Yorba Linda to apply for grants that may benefit both agencies' service areas. Staff will explore this possibility. 11.3. General Counsel's Report General Counsel Gagen reported that since the last regular meeting, the Board had accepted the resignation of the District's General Manager. 11.4. Future Agenda Items and Staff Tasks President Miller requested an agenda item to discuss initiating a process for staff to notify the Board when project costs are anticipated to exceed the original estimate by a certain percentage. Discussion followed regarding project estimates in the quarterly report on capital improvement projects, identifying emergency projects that are unbudgeted, and expenses associated with raising valve cans and manhole covers. Director DesRoches suggested a separate line item be included in the next budget to identify unbudgeted emergency repairs. Staff provided some historical background on the District's reserve funds as related to emergency repairs. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Miller/Des Roches) - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda (Miller/Lindsey) - Next meeting is scheduled for Monday, April 25, 2022 at 4:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. Page 39 of 191 2022 -XXX 12.3. Joint Agency Committee with City of Placentia (Jones/Lindsey) - Next meeting will be scheduled when needed. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from March 9 — April 30, 2022 14. ADJOURNMENT 14.1. Director Lindsey made a motion, seconded by Director Jones, to adjourn the meeting at 8:36 p.m. Motion passed 4-0-0-1 on a roll call vote with Director Hawkins absent. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 8, 2022 at 6:30 p.m. 7 Page 40 of 191 ITEM NO. 8.3. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Re -Authorizing Continuation of Virtual/Teleconference Board Meetings RECOMMENDATION: That the Board of Directors adopt Resolution No. 2022 -XX finding and determining that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and local officials continue to recommend measures to promote social distancing in connection with COVID-19; (3) due to the COVID-19 emergency, meeting in person could present imminent risks to the health and safety of attendees; and (4) continued remote meetings are hereby re -authorized for the period of April 12, 2022, through May 12, 2022, pursuant to California Government Code Section 54953(e). SUMMARY: Governor Newsom signed into law AB 361 which amends the Brown Act to allow the Board to continue to meet remotely during declared emergencies proclaimed by the Governor due to COVID-19 under certain conditions: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the Board determines or has determined as a result of the emergency, meeting in person could present imminent risks to the health or safety of attendees. BACKGROUND: In order to continue holding Board meetings remotely and by virtual/teleconference as has been previously occurring, the Board will need to reconsider and make a determination that as a result of the ongoing COVID-19 emergency, meeting in person could present imminent risks to the health and safety of the attendees. The Orange County Health Care Agency, which is responsible for health orders in Orange County, has provided recommendations for social distancing and masking for indoor events. Additionally, COVID-19 variants, especially Omicron and Delta, continue to spread throughout the Orange County community. The Center for Disease Control and Prevention indicates that the Omicron and Delta variants are highly transmissible and continues to recommend wearing masks in public and in indoor settings. For Page 41 of 191 these reasons, staff recommends that the District continue to hold Board meetings remotely by virtual/teleconference for the next 30 days. AB 361 also adds new procedures and clarifies the requirements for conducting remote meetings, including the following: 1. Public agencies may not require public comments to be submitted in advance. 2. In the event of a technical disruption, the public agency cannot take any further action on the agenda until the technical issue is resolved. 3. Beginning 30 days after the first meeting, the legislative body must reconsider the continuing need for virtual meetings every 30 days. The legislative body must find each time that it has reconsidered the circumstances of the state of emergency, and the state of emergency continues to directly impact the ability of the members to meet safely in person or state and local officials continue to impose or recommend measures to promote social distancing. If a majority of the members of a legislative body do not adopt these findings, then traditional Brown Act provisions for teleconferencing will apply. Should the Board vote to re -authorize implementation of the provisions of AB 361, these requirements will apply: 1. Notices and agenda requirements remain the same under the Brown Act. 2. No physical location is required for public attendance or public comment. However, the public must be able to access and participate in the meeting through a call-in or an internet-based service, and instructions for how to participate must appear on the posted notices or agenda. 3. Teleconference meetings must protect the statutory and constitutional rights of the parties and the public. 4. If there is any disruption of the call-in or internet-based service, the agency must suspend the meeting until the problem is fixed. 5. Legislative bodies may allow public comments to be submitted prior to a meeting, but must also allow the public to participate in real-time through call-in or internet-based service. 6. If an internet-based service requires registration through a third party, individuals can be required to register with the third party to participate in the meeting. 7. When providing a public comment period, whether after each item or during a general comment period, a legislative body must allow reasonable time for members of the public to comment and must also include reasonable time for members to register with a third party host, if applicable. ATTACHMENTS: Resolution No. 2022 -XX - Continuation of Virtual Meetings Page 42 of 191 RESOLUTION NO. 2022 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT RELYING ON THE CALIFORNIA GOVERNOR'S PROCLAMATION OF A STATE OF EMERGENCY ON MARCH 4, 2020, AND RE -AUTHORIZING VIRTUAL BOARD MEETINGS PURSUANT TO ASSEMBLY BILL 361 WHEREAS, the Yorba Linda Water District ("District") is committed to preserving public access and participation in meetings of the Board of Directors. WHEREAS, all meetings of the District's legislative bodies are open and public, as required by the Ralph M. Brown Act (California Government Code Sections 54950-54963), so that any member of the public may attend and participate in the District's meetings. WHEREAS, starting in March 2020, in response to the COVID-19 outbreak in the State of California, the Governor issued a number of executive orders aimed at controlling the spread and mitigating the effects of COVID-19. WHEREAS, among other things, these orders waived certain requirements of the Brown Act to allow legislative bodies to meet virtually. WHEREAS, pursuant to the Governor's executive orders, the District has been holding virtual meetings during the pandemic in the interest of protecting the health and safety of the public, Board members, and District staff. WHEREAS, the Governor's executive orders related to the suspension of certain provisions of the Brown Act expired on September 30, 2021. WHEREAS, on September 16, 2021, the Governor signed Assembly Bill 361, Government Code Section 54953(e), which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person could present imminent risks to the health and safety of attendees. WHEREAS, such conditions continue to exist in the District, specifically, a state of emergency has been proclaimed related to COVID-19 by the Governor of California as of March 4, 2020, local officials continue to recommend measures to promote social distancing, and because of the ongoing threat of COVID-19, meeting in person could present imminent risks to the health and safety of attendees. WHEREAS, the Board of Directors previously adopted Resolution No. 2022-05 on March 22, 2022, finding that the requisite conditions exist for the legislative body of the District to conduct remote teleconference meetings without compliance with Government Code Section 54953 (b)(3). Resolution No. 2022 -XX Re -Authorizing Virtual Board Meetings Pursuant to AB 361 Page 43 of 191 WHEREAS, as a condition of extending the use of the provisions found in Government Code 54953(e), the Board of Directors must reconsider the circumstances of the state of emergency, and the Board has done so. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: SECTION 1. Remote Teleconference Meetings: Consistent with the provisions of Government Code Section 54953(e), the Board of Directors finds and determines that: (1) a state of emergency related to COVID-19 continues to be in effect; (2) state and/or local officials continue to recommend measures to promote social distancing in connection with COVID-19; and (3) due to the health and safety of attendees, and, based on the foregoing facts, findings, and determinations, the Board re -authorizes staff to conduct remote teleconference meetings of the Board of Directors, including Committee meetings, per the provisions of Government Code Section 54953(e). SECTION 2. Effective Date of Resolution: This Resolution shall take effect upon adoption and shall be effective for 30 days unless earlier extended by a majority vote of the Board of Directors. PASSED AND ADOPTED this 12th day of April 2022 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, PhD., President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2022 -XX Re -Authorizing Virtual Board Meetings Pursuant to AB 361 2 Page 44 of 191 ITEM NO. 8.4. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Alison Martin, Public Affairs Manager SUBJECT: Communications Activities Monthly Report RECOMMENDATION: That the Board of Directors receive and file the Communications Activities Report for the month ending March 31, 2022. STRATEGIC PLAN INITIATIVES: G1 5D - Engage public to address issues with their representatives and maintain community partnerships with cities and organizations.; and G4 1A - Provide timely communication, messaging, and strategies. ATTACHMENTS: 1. Monthly Activities Report 2. PFAS Water Treatment Plant Coverage Report Page 45 of 191 .v Communications AB discover your voice March Activity Report TO: Alison Martin, Public Affairs Manager, PIO, Yorba Linda Water District FROM: Diego Teran, Sr. Account Manager, Communications LAB DATE: Mar. 31, 2022 RE: Current communication's projects Below are highlights of current Communications Lab projects for Yorba Linda Water District: 0 Social Media a) Social media (Facebook, Instagram and Twitter) calendars for Mar. 15 - May 15 approved. May - July calendar copy will be submitted on Apr. 8. Next steps: "Women in Water" assets provided by client will be used in the next calendar. b) The agency created new highlight icons in client's approved categories for Instagram feed. Next steps: Send graphics for approval on the 4th week of Feb. 2022. c) On Mar. 16, agency sent a budget workshop meetings email blast on Constant Contact to lists provided by client. 0 Graphic Design a) The agency is working on the design of invitations for the PFAS Plant Dedication. Next steps: Agency to provide online invitation designs for review on first week of April. b) Agency forwarded decorative pages for annual financial report on Mar. 29. Next steps: Populate document as copy is provided by client. c) Agency provided a redesigned square-shaped logo for client to fix errors in the original files. Other a) The agency edited the punch list for the Planning ceremony of the PFAS facility on May. 23. Next steps: agency to visit plant to map ceremony in April. b) On Mar. 31, the agency forwarded the client a video that shows the value of water, in anticipation of water rate increase for users. 701 e chapman ave. orange, ca 92866 www.communicationsiab.com Page 46 of 191 Yorba Linda Water District SERVING THE COMMUNITY SINCE 1909 MEMORANDUM To: Board of Directors From: Alison Martin, Public Affairs Manager Subject: PFAS Water Treatment Plant Coverage Report Date: March 30, 2022 American Society of Civil Engineers - Orange County The District and Orange County water District are receiving two awards for the PFAS Water Treatment Plant from the American Society of Civil Engineers, Orange County Branch (ASCE OC). • Outstanding Water Project • Project of the Year American Water Works Association California utilities battle PFAS with new ion treatment plant On March 23, 2022, the American Water Works Association published an article about California Utilities battling PFAS. The District's treatment plant was the feature. Read the Article PO Box 309, Yorba Linda CA 92885 714-701-3000 www.ylwd.com J. Wayne Miller, PhD Brooke Jones Trudi Kew DesRoches Phillip D. Hawkins Tom Lindsey President Vice President Director Director Director Page 47 of 191 ITEM NO. 8.5. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Alison Martin, Public Affairs Manager SUBJECT: Positions on State Legislation RECOMMENDATION: That the Board of Directors take the following positions on these bills: • AB 2041 • AB 2142 • AB 2536 • AB 2647 • SB 991: • SB 1157 SUMMARY: Support Support Oppose Unless Amended Support Support Oppose Unless Amended AB 2041 (Garcia, Eduardo D) California Safe Drinking Water Act: primary drinking water standards: compliance. Read Full Bill Text Staff Recommendation: Support This bill would require the state board to grant public water systems a designated compliance period if the board adopts a primary drinking water standard. The compliance period would consider the time needed to install necessary measures to comply with the primary drinking water standard without being held in violation of the primary drinking water standard, including installing water treatment systems. It would also require the board to develop a financial plan to assist public water systems that will require financial assistance in procuring and installing the necessary measures. ACWA Position: Watch OCWD Position: Support Page 48 of 191 AB 2142 (Gabriel D) Income Taxes: Exclusion: Turf Replacement Rebate Program. Read Full Bill Text Staff Recommendation: Support California law already permanently exempts rebates for water -efficient toilets and clothes washers, certain plumbing for recycled water, and energy conservation from personal and corporate taxes. AB 2142 would reinstate the exemption for turf rebates, which sunset in 2019. Customer rebates are a proven, cost-effective tool for reducing water use and promoting water conservation as a "California way of life." ACWA Position: Support AB 2536 (Grayson D) Development fees: connection fees and capacity charges: studies. Read Full Bill Text Staff Recommendation: Oppose Unless Amended The Mitigation Fee Act (MFA) requires a local agency that establishes, increases, or imposes a fee as a condition of approval of a development project to, among other things, determine a reasonable relationship between the fee's use and the type of development project on which the fee is imposed. For water and sewer connection fees and capacity charges, the MFA requires that the fees not exceed the estimated reasonable cost of providing the service for which the fee is imposed. In addition, existing law requires a local agency conducting an impact fee nexus study to follow specific standards and practices and hold at least one open and public meeting before levying or adopting a new fee or service charge. The bill would require agencies to adopt a study before adopting a connection or capacity fee. While conducting a fee study before adopting or increasing connection/capacity fees is industry practice, agencies do not adopt these studies. Instead, studies are evidence board members use to inform decisions on increasing or adopting new fees. The bill would require agencies to review assumptions of studies supporting previous fees and evaluate the amount of fees collected when increasing a fee. However, the purpose of this provision is unclear and could benefit from additional clarity. The bill would require connection and capacity fees to meet the requirements of subdivision (a) of Section 66001. Connection and capacity fees are exempt from this section under existing law because it applies specifically to fees assessed on the condition of approval of the development. Water and sewer agencies do not have land -use authority, so their fees are not assessed in this way. Instead, they are typically adopted before new development construction and assessed upon receiving an application for a new service connection. The author's office has informed ACWA staff they intend to remove this provision. According to the author, the bill intends to ensure transparency and accountability for connection and capacity fees. The author's office has shown a willingness to work with ACWA on amendments to this bill. ACWA Position: Oppose Unless Amended Page 49 of 191 AB 2647 (Levine D) Local government: open meetings. Read Full Bill Text Staff Recommendation: Support The Brown Act requires the legislative body of a local agency to make agendas of public meetings and other writings distributed to the members of the governing board disclosable public records, with certain exceptions. Current law requires a local agency to make those writings available for public inspection at a public office or location that the agency designates. Instead, this bill would require a local agency to make those writings available for public inspection at a public office or location or post the writings on the local agency's website in a position and manner that clarifies that the writing relates to an agenda item of an upcoming meeting. ACWA Staff Recommendation: Favor SB 991 (Newman D) Public contracts: progressive design -build: local agencies. Read Full Bill Text Staff Recommendation: Support This bill would authorize local agencies that provide for the production, storage, supply, treatment, or distribution of any water from any source, to use the progressive design -build process for public works projects in excess of $5,000,000. This bill does not mandate the use of Progressive Design Build. It simply gives agencies another option. ACWA Position: Favor SB 1157 (Hertzberg D) Urban Water Use Objectives: Indoor Residential Water Use. Read Full Bill Text Staff Recommendation: Oppose Unless Amended Existing law established Indoor Water Use standards (in the chart below). It requires the Department of Water Resources (DWR) to conduct studies and recommend updating for indoor residential water use standards in coordination with the State Water Resources Control Board (State Water Board). SB 1157 bill would reduce the indoor residential water use standards to the standards (in the chart below) recommended by DWR and the State Water Board. Time Frame Existing SB 1157 Law Until 1/1/2025 55 GPCD 55 GPCD 1/1/2025 — 1/1/2030 52.5 GPCD 47 GPCD After 1/1/2030 50 GPCD 42 GPCD SB 1157 was introduced with the same language amended into Friedman's AB 1434 in early January. (YLWD Position: Oppose) Page 50 of 191 Staff in the Senator's office have expressed a willingness to work with ACWA and other stakeholders on the issue. ACWA Position: Oppose Unless Amended BACKGROUND: The District works to influence legislation and funding opportunities in Sacramento and Washington, D.C. to promote fiscal stability, preserve local control, and support regulatory streamlining. 1:21:7If] :AN:1111A%1►11i *7_1NI7_TOIEel kiA The Board of Directors adopted a Legislative Platform on December 14, 2021. STRATEGIC PLAN INITIATIVES: Goal 1, Initiative 5: Monitor emerging water quality and sewer issues and regulations. B. Actively participate with existing water/sewer organizations (Association of California Water Agencies, American Water Works Association, California Association of Sanitation Agencies, etc.) on regulatory and emerging issues; D. Engage public to address issues with their representatives and maintain community partnerships with cities and organizations; E. Take on leadership role with industry committees. Goal 4, Initiative 2: Public Awareness. D. Communicate emerging water quality and sewer issues/regulations. I_'%ir_T91:ILY, 14011&1 YLWD 2022 Legislative Platform Page 51 of 191 YL W i i CONTENTS Contents.....................................................................................................1 Purpose......................................................................................................2 Process....................................................................................................... 3 GuidingPrinciples.......................................................................................4 Legislative Positions...................................................................................5 WaterSupply........................................................................................... 5 WaterQuality...........................................................................................5 Water Use Efficiency...............................................................................6 Environment............................................................................................6 Energy..................................................................................................... 7 Fiscal....................................................................................................... 7 LocalControl...........................................................................................8 Other.......................................................................................................8 PURPOSE This document serves as the guide by which the Yorba Linda Water District (YLWD) actively engages with legislation through monitoring and communications activities. The 2022 YLWD Legislative Platform represents the District's position on current or future issues that have the potential to impact the District or its interests. Below are the Guiding Principles and Policy Statements that will allow District staff and consultants to address 2022 legislative and regulatory issues promptly, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session. Furthermore, the 2022 Legislative Platform is an important advocacy tool to present and deliver to elected officials who represent the YLWD service area locally or in Sacramento and Washington D.C. Sharing policy statements and positions on common legislative and regulatory issues with elected officials helps to shape policy decisions and positions YLWD to be a leader in the community for legislative and regulatory topics. PROCESS Legislative positions will be recommended by YLWD staff and the District's legislative advocates and submitted to the Board of Directors for their consideration In times where the legislative position of the District is unable to go to the Board of Directors in time before it is acted upon in the Legislature, as long as it is in line with the adopted legislative platform or the position taken is the same as any local agency partners or association agencies including but not limited to the Association of California Water Agencies (ACWA), Metropolitan Water District of Southern California (MWDSC), the Municipal Water District of Orange County (MWDOC), Orange County Water District (OCWD), Orange County Sanitation District (OCSD) the California Special District's Association (CSDA), Community Water Systems Alliance (CWSA), or the California Association of Sanitation Agencies (CASA), the Board President can sign position letters on behalf of the District. If the Board President takes any legislative position due to this process, the legislative position will still be brought before the next Board of Directors meeting after the fact for discussion and direction. GUIDING PRINCIPLES PROMOTE FISCAL STABILITY Seek funding opportunities for YLWD projects through grants, appropriations, or other means. Help YLWD access additional funding sources that will promote local reliability projects. Support measures that promote fiscal stability, predictability, financial independence, and preserve the District's financial independence. Oppose measures that do not provide adequate funding to the District such as unfunded mandates or mandated costs with no guarantee of local reimbursement or offsetting benefits. PRESERVE LOCAL CONTROL Preserve and protect the District's powers, duties, and prerogatives to operate within its service area and to determine the policy direction of local affairs, and oppose legislation that preempts local authority. Local agencies should preserve authority and accountability for revenues raised and services provided, including maintaining the ability to charge for services rendered or collect proportional impact, connection, or capacity fees. SUPPORT REGULATORY STREAMLINING Support legislation that aims to streamline the regulatory environment by reducing regulation, reviewing regulation, or proposing regulations without affecting YLWD's ability to operate safely and effectively. Oppose redundant regulatory processes or procedures that increase costs and add time to projects without justifiable benefits LEGISLATIVE POSITIONS WATER SUPPLY • Support legislation that improves the supply and security of water to the Yorba Linda Water District service area, including stormwater capture and dry weather runoff. • Support legislation that aims to increase water recycling, potable reuse, groundwater recharge, above ground storage, and surface water development. • Support legislation that encourages, funds, and maintains water recycling systems like the Ground Water Replenishment System that is managed by Orange County Water District. • Support legislation and policies that provide for a solution to the problems in the Sacramento -San Joaquin River Delta that strikes a balance between agricultural demands and urban water needs. • Support funding opportunities that provide local reliability, conveyance, and storage facilities for YLWD. • Support declaring water desalination as extraordinary supply. • Support desalination projects where the cost provides good value because of the resilience achieved. • Reward districts that can prove their water use is recycled 100%. WATER QUALITY • Oppose legislation or policies that add redundant water testing, water quality, or environmental constraints to YLWD. • Support legislation and funding that helps agencies meet state and federal water quality standards. • Support legislation or regulations that aim to provide source -control measures at no cost to the District to prevent contaminants such as PFAS/PFOA from entering the water supply. LEGISLATIVE POSITIONS WATER USE EFFICIENCY • Oppose legislation that establishes water conservation and water use efficiency programs that unreasonably constrain YLWD or its customers. • Oppose measures that fail to recognize augmented or alternative water supplies as an efficient use of water, or that fail to provide an adequate incentive for investments in such water, for potable or non -potable reuse. • Oppose measures that require water efficiency standards or performance measures that are infeasible, not practical, or fail to achieve a positive cost -benefit ratio. ENVIRONMENT • Support the goals of National Endangered Species Act Reform Coalition (NESARC). • Support legislation that aims to clarify, streamline, and modernize the California Environmental Quality Act (CEQA). • Support unique solutions and partnerships to collectively address and respond to natural disasters such as wildfires, including the continued use and expansion of Heli -Hydrants and emergency generators. • Support policies and legislation that help fund the cleanup and removal of PFAS/PFOA contaminants from groundwater supplies. • Support polluter -pays principles when assigning responsibility for the contamination and cleanup of environmentally destructive substances. • Support legislation or regulations that discourage the flushing of wipes or other foreign substances through the sewer system, unless they meet certain performance standards. • Oppose assigning superfund liability to water districts who treat water to remove PFAS. LEGISLATIVE POSITIONS ENERGY • Oppose legislation that increases the cost of electricity or other utilities for YLWD. • Support legislation and policies that recognize hydroelectric power as a clean, renewable energy source and that its generation and use meet the greenhouse gas emission reduction compliance requirements called for in the Global Warming Solutions Act of 2006 (AB 32) and subsequent related legislation. • Monitor and support any legislative development that would provide relief for the use of diesel emergency power generators during State of Emergency events affecting the local electrical utility. • Oppose the removal of natural gas as a viable energy source. FISCAL • Support the development of bond or general fund programs for water supply development, including new surface and groundwater storage, water quality, recycled water, desalination, and water use efficiency related programs. • Oppose legislation that places unnecessary or unfair regulations on pension liabilities. • Support an equitable approach to the disbursement of State Revolving Fund revenues for a wide variety of projects. • Oppose legislation and regulations that tax water as a public goods charge and redistributes the revenue throughout the State. • Support state and federal revenue sources for water infrastructure projects that address water quality and reliability issues for disadvantaged and income -limited communities and residents that are not based upon regressive taxes. • Support the protection of local revenue for use by special districts and the maintenance of reserve accounts of water agencies. • Support efforts that seek to bring federal sources of funding to California for water infrastructure development and water management. LEGISLATIVE POSITIONS LOCAL CONTROL • Oppose legislation that seeks to diminish or alter the authority of the Board of Directors to manage the District's water systems or operations, impose unreasonable unfunded state mandated programs, or increase fees or taxes on YLWD customers. • Oppose legislation that would degrade YLWD's authority in the area of public contracts, procurement, financial administration, public records, and human resources. • Oppose legislation that would dissolve YLWD or transfer its duties to other agencies. • Oppose legislation that would affect YLWD's ability to protect and secure critical infrastructure from cyber or physical threats and damages. • Oppose legislation that places mandates, or otherwise modifies the governance structure of special districts, joint powers authorities, or other local government entities. • Support legislation that eliminates regulations between employees and employers that place undue fiscal harm on special districts. • Oppose legislation that mandates additional duties upon special districts to facilitate public meetings or transparency without cause or funding. • Oppose legislation that prevents water agencies from recovering sufficient revenues from connection and capacity fees and oppose legislation that restricts the ability of agencies to charge fees for services. OTHER • Monitor legislation that would change or expand current prevailing wage requirements. • Oppose legislation that creates additional water agencies within or inclusive of the YLWD service area outside of the LAFCO process, or without the support of residents and local public agencies. ITEM NO. 8.6. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Keri Hollon, Accounting Assistant II SUBJECT: Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $3,448,048.76. BACKGROUND: Pursuant to Section 31302 of the California Water Code, staff is submitting a list of disbursements to the Board of Directors for approval. The items on this disbursement list include: a wire of $769,798.51 to MWDOC for January 2022 water purchases; a wire of $404.39 to So. California Edison Co. for February 2022 electricity charges at multiple locations; a wire of $72,995.91 to So. California Gas Co. for February 2022 gas charges at multiple locations; a wire of $637.00 to Switch for the remote data hosting co -location; a check of $131,197.02 to ACWA JPIA for April 2022 medical and dental premiums; a check of $46,637.40 to Excel Paving Company for J-2020-61 Grandview and Ridge Way waterline improvement. Additionally: a wire of $60,861.82 to So. California Edison Co. for February 2022 electricity charges at multiple locations; a wire of $116,743.30 to US Bank for 2012A interest expense; a wire of $587,021.62 to US Bank for 2017A interest expense; a wire of $4,987.92 to Bank of America for March 2022 interest accrual payment; a check of $43,256.91 to All American Asphalt for J -2020-59S manhole adjustments; a check of $49,937.51 to Aqua -Metric Sales for J-2019-52 meter replacement program; and a check of $55,219.61 to Paulus Engineering Inc. for an emergency repair on Esperanza Rd. The balance of $537,029.09 is routine invoices. The Accounts Payable check register total is $2,476,728.01, Payroll No. 5 total is $316,560.63, Payroll No. 6 total is $320,327.63, and Payroll No. 7 total is $334,432.49; where total disbursements for this agenda report is $3,448,048.76. A summary of the disbursements is attached. Page 61 of 191 ATTACHMENTS: 1. Cap Sheet for April 12, 2022 2. Check Register for March 22, 2022 3. Check Register for April 12, 2022 4. Credit Card for April 12, 2022 5. BOD Credit Card for April 12, 2022 Page 62 of 191 Summary of Disbursements April 12, 2022 CHECK NUMBERS: 3/22/2022 Computer Checks 79633-79715 $ 419,470.98 4/12/2022 Computer Checks 79716-79797 Third Party Checks 7706-7710 443,806.56 $ 316,560.63 $ 863,277.54 WIRES: W031022 Southern Calif Edison Co $ 404.39 W031522 MWDOC 769,798.51 W031722 Southern Calif Gas Co 72,995.91 W031722A Switch Ltd 637.00 W032422 Southern Calif Edison Co 60,861.82 W032422A US Bank 116,743.30 W033022 US Bank 587,021.62 W033122 Bank of America 4,987.92 $ 1,613,450.47 TOTAL OF CHECKS & WIRES $ 2,476,728.01 PAYROLL NO. 05: Direct Deposits $ 197,231.73 Payroll Taxes 50,444.25 EFT -- CaIPERS 48,150.34 Third Party Checks 7706-7710 20,734.31 $ 316,560.63 PAYROLL NO. 06: Direct Deposits $ 197,965.62 Payroll Taxes 50,360.90 EFT -- CaIPERS 47,859.73 Third Party Checks 7711-7719 24,141.38 $ 320,327.63 PAYROLL NO. 5A: Direct Deposits $ 212,568.38 Payroll Taxes 55,415.87 EFT -- CaIPERS 45,673.59 Third Party Checks 7720-7724 20,774.65 $ 334,432.49 TOTAL OF PAYROLLS $ 971,320.75 DISBURSEMENT TOTAL $ 3,448,048.76 ---------------------------------------------------------------- ---------------------------------------------------------------- APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 12, 2022 ---------------------------------------------------------------- ---------------------------------------------------------------- Page 63 of 191 Yorba Linda Water District Check Register For Checks Dated: 3/9/2022 thru 3/22/2022 Check No. Date Vendor Name Amount Description 79633 03/22/2022 LILLIAN COMATOV 1,091.67 CUSTOMER REFUND 79634 03/22/2022 TOM WILKINSON 75.13 CUSTOMER REFUND 79635 03/22/2022 CHRIS QUIHUIZ 635.56 CUSTOMER REFUND 79636 03/22/2022 CRAIG SMITH 57.96 CUSTOMER REFUND 79637 03/22/2022 WENDY HOLMES 72.10 CUSTOMER REFUND 79638 03/22/2022 ELIZABETH LISK 56.46 CUSTOMER REFUND 79639 03/22/2022 GORDON GODEL 45.42 CUSTOMER REFUND 79640 03/22/2022 SAMA DEWAN 991.23 CUSTOMER REFUND 79641 03/22/2022 HQT HOMES 12,596.00 CUSTOMER REFUND 79642 03/22/2022 HEATHER BARCLAY 41.56 CUSTOMER REFUND 79643 03/22/2022 NICOLE DICKERSON 176.10 CUSTOMER REFUND 79644 03/22/2022 OPEN DOOR LABS INC 1,220.46 CUSTOMER REFUND 79645 03/22/2022 ZILLOW HOME INC 55.68 CUSTOMER REFUND 79646 03/22/2022 BOBO HOME INC 84.36 CUSTOMER REFUND 79647 03/22/2022 KRISTA BRADFORD 81.93 CUSTOMER REFUND 79648 03/22/2022 ACWA/JPIA 131,197.02 MEDICAL & DENTAL PREMIUM APRIL 2022 79649 03/22/2022 AGB -American Geophysical Brokerage 4,970.00 SEISMIC CONTROLLER INSPECTION 79650 03/22/2022 All American Asphalt 12,563.49 J20 -59/S MANHOLE & VALVE BOX ADJUSTMENT 79651 03/22/2022 Amazon Capital Services 267.64 SAFETY & ELECTRICAL SUPPLIES 79652 03/22/2022 Aqua -Metric Sales Co. 1,467.35 METER CABLES 79653 03/22/2022 Aramark 591.23 UNIFORM SERVICE 79654 03/22/2022 AT & T - Calnet3 1,450.74 ATT CALNET 79655 03/22/2022 Avalon Nail Bar, Inc. 3,950.00 CUSTOMER REFUND 79656 03/22/2022 BASE HILL INC. 3,587.58 JANITORIAL SERVICES 79657 03/22/2022 Best Drilling and Pump, Inc. 1,947.50 J21-33 DEVELOPER DEPOSIT RETURN 79658 03/22/2022 B.L. Wallace Distributor, Inc. 2,170.30 METER LIDS 79659 03/22/2022 BrightView Tree Care Services Inc. 5,310.40 LANDSCAPE SERVICE & CAMINO DE BRYANT WEED ABATEMENT 79660 03/22/2022 CB Technical 6,315.00 GIS & CMMS IT WORK JANUARY 2022 79661 03/22/2022 Certified Laboratories 802.35 LOK CEASE FOR HYDRANTS 79662 03/22/2022 City Of Placentia 4,329.33 ENCROACHMENT PERMIT & SEWER COLLECTIONS - FEBRUARY 2022 79663 03/22/2022 Griswold Industries dba Cla-Val Co. 1,764.19 CLA VALVE PARTS 79664 03/22/2022 Clinical Lab. Of San Bern. 3,080.00 WATER QUALITY LAB WORK 79665 03/22/2022 Coastline Equipment 853.26 WATER SOFTENER SERVICE & PART FOR UNIT #206 79666 03/22/2022 Codekas Tools & Equipment 114.41 MECHANIC SHOP SUPPLIES 79667 03/22/2022 Cogsdale Services Corporation 14,610.00 DATA ARCHIVING SOFTWARE 79668 03/22/2022 Core Support Resources Inc. 3,858.75 ANNUAL ULTRA SERVICE PLAN RENEWAL 79669 03/22/2022 Culligan of Santa Ana 1,419.55 EQUIPMENT PE SOFTENER 79670 03/22/2022 Dell Financial Services LLC 7,346.05 DELL PRO SUPPORT 79671 03/22/2022 Doane and Hartwig Water Systems, Inc. 1,009.43 CL2 PARTS 79672 03/22/2022 DUKE'S ROOT CONTROL INC 14,412.66 SEWER ROOT CONTROL 79673 03/22/2022 Eisel Enterprises, Inc. 2,243.89 VALVE BOXES & LIDS 79674 03/22/2022 Excel Paving Company 46,637.40 J20-61 GRANDVIEW & RIDGE WAY WATERLINE IMPROVEMENT 79675 03/22/2022 Factory Motor Parts 30.14 MECHANIC SHOP SUPPLIES & PARTS FOR UNIT #176 79676 03/22/2022 FedEx Office 85.54 SHIPPING EXPENSE 79677 03/22/2022 G.M. Sager Construction Co., Inc. 30,510.00 ASPHALT PAVING FOR VARIOUS LOCATIONS 79678 03/22/2022 Grainger 454.82 EYE WASH STATION & PARTS FOR PFAS PLANT 79679 03/22/2022 Haaker Equipment Co. 662.95 BACKUP CAMERA CABLE & PARTS FOR UNIT #210 79680 03/22/2022 Harrington Industrial 258.73 CL2 PARTS 79681 03/22/2022 Heat Transfer Solutions, Inc 7,168.05 J21-42 BOILER PUMP INSTALLATION & TROUBLESHOOT 79682 03/22/2022 Infosend Inc. 2,482.66 BILLING & POSTAGE CUSTOMER BILL 79683 03/22/2022 Inland (Kenworth) 2,213.72 REPAIR FOR UNIT#197 79684 03/22/2022 John R Brundahl III 96.00 CERTIFICATION REIMBURSEMENT- COLLECTIONS 2 79685 03/22/2022 Kidman Gagen Law 26,802.70 LEGAL SERVICES - FEBRUARY 2022 79686 03/22/2022 Liebert Cassidy Whitmore 132.00 PROFESSIONAL SERVICES JANUARY 2022 79687 03/22/2022 Managed Health Network 173.25 EAP - MARCH 2022 79688 03/22/2022 Mario S. Banuelos 500.00 WELDING SERVICES - PFAS PLANT 79689 03/22/2022 Mc Fadden -Dale Hardware 484.81 PRODUCTION & WATER SERVICE TOOLS 79690 03/22/2022 Mc Master -Carr Supply Co. 218.42 PRODUCTION TOOLS & PARTS FOR PFAS PLANT 79691 03/22/2022 Minuteman Press 436.11 J21-175 FOG LAMINATIONS 79692 03/22/2022 Murcal, Inc. 640.52 PARTS FOR WELL#18 79693 03/22/2022 NatPay Online Business Solutions 27.71 DOCULIVERY- FEBRUARY 2022 79694 03/22/2022 Nat'L Water Research Institute 2,500.00 2022 CHILDREN'S WATER EDUCATION FESTIVAL SPONSORSHIP 79695 03/22/2022 Nickey Kard Lock Inc 5,263.48 FUEL 2/16/22-2/28/22 Page 64 of 191 79696 03/22/2022 Office Solutions 79697 03/22/2022 Linde Gas & Equipment Inc. 79698 03/22/2022 P.T.I. Sand & Gravel, Inc. 79699 03/22/2022 QUADIENT LEASING USA INC 79700 03/22/2022 Quinn Company 79701 03/22/2022 Roberto Cuellar 79702 03/22/2022 Security Solutions 79703 03/22/2022 Southern Calif Gas Co. 79704 03/22/2022 Staples Business Advantage 79705 03/22/2022 STEVES PROFESSIONAL GLASS TINTING & AUTO S 79706 03/22/2022 Sunrise Medical Group 79707 03/22/2022 T. E. Roberts, Inc 79708 03/22/2022 Titan Water Technology Inc 79709 03/22/2022 Total Administrative Service Corp (TASC) 79710 03/22/2022 Underground Service Alert 79711 03/22/2022 United Water Works, Inc. 79712 03/22/2022 Veronica Ortega 79713 03/22/2022 YO Fire 79714 03/22/2022 Yorba Linda Chamber 79715 03/22/2022 Kidman Gagen Law W031022 03/10/2022 Southern Calif Edison Co. W031522 03/15/2022 Municipal Water District W031722 03/17/2022 Southern Calif Gas Co. W031722A 03/17/2022 Switch Ltd 03/03/2022 PAYROLL - EMPLOYEE DIRECT DEPOSIT 03/03/2022 PAYROLL - PAYROLL TAX PAYMENT 03/03/2022 PAYROLL-CALPERS & TASC 7706 03/03/2022 Colonial Life 7707 03/03/2022 Lincoln Financial Group 7708 03/03/2022 Nationwide Retirement Solutions 7709 03/03/2022 CA State Disbursement Unit 7710 03/03/2022 CA State Disbursement Unit 1,627.23 OFFICE SUPPLIES 198.99 WELDING SUPPLIES 1,320.20 ROAD MATERIAL 280.60 LEASE PAYMENT 3/27-6/26 483.86 PARTS FOR WELL #5 283.00 CWEA MEMBERSHIP FEE & CERTIFICATION REIMBURSEMENT- COLLECTIONS 1 1,534.01 LOBBY DOOR SITE LABOR & PARTS 54.00 J21-495 ATLAS SHEETS 594.92 PRINTER & OFFICE SUPPLIES 371.91 GLASS TINTING SERVICE 345.00 EMPLOYEE PHYSICAL 5,362.55 J09-22 DEVELOPER DEPOSIT RETURN 295.00 QUARTERLY SERVICE 594.00 FSA ADMINISTRATION FEES 4/1-6/30 476.55 NEW TICKET CHARGES & CA STATE FEE 3,479.96 OPERATIONS WORK MATERIAL & PFAS PLANT SUPPLIES 104.00 NATIONAL NOTARY ASSOCIATION RENEWAL & FILING FEE 7,026.45 OPERATIONS WORK MATERIAL 1,000.00 EMERGENCY RESPONDERS APPRECIATION EVENT SPONSORSHIP 17,346.00 LEGAL SERVICES - DECEMBER 2021 404.39 ELECTRIC CHARGES - FEBRUARY 2022 VARIOUS LOCATIONS 769,798.51 WATER DELIVERIES - JANUARY 2022 72,995.91 GAS CHARGES - FEBRUARY 2022 VARIOUS LOCATIONS 637.00 DATA HOSTING CO -LOCATION 1,263,306.79 Payroll Checks #05 197,231.73 50,444.25 48,150.34 113.19 4,517.47 15,351.81 366.92 384.92 316,560.63 Page 65 of 191 Yorba Linda Water District Check Register For Checks Dated: 3/23/2022thru 4/12/2022 Check No. Date Vendor Name 79716 04/12/2022 LAMPPOST PIZZA 79717 04/12/2022 LUCY VICTORIES DURAN 79718 04/12/2022 MADHU PATOLIA 79719 04/12/2022 JOHN PAULLIN 79720 04/12/2022 SMUGGLERS RESTAURANT LLC 79721 04/12/2022 OPEN DOOR LABS INC 79722 04/12/2022 HENKELS & McCOY BU#400054 79723 04/12/2022 SARAH CALDERON 79724 04/12/2022 VERONICA MYERS 79725 04/12/2022 AA INVESTMENT, LLC 79726 04/12/2022 JAY WILLIAMSON 79727 04/12/2022 AIRGAS INC 79728 04/12/2022 Albert A. Webb Associates 79729 04/12/2022 All American Asphalt 79730 04/12/2022 Amazon Capital Services 79731 04/12/2022 Aqua -Metric Sales Co. 79732 04/12/2022 Aramark 79733 04/12/2022 Archie's Towing 79734 04/12/2022 AT & T - Calnet3 79735 04/12/2022 BrightView Tree Care Services Inc. 79736 04/12/2022 CalCard US Bank 79737 04/12/2022 CB Technical 79738 04/12/2022 CIPO CLOUD SOFTWARE INC 79739 04/12/2022 City Of Anaheim - Anaheim Public Utilities 79740 04/12/2022 Clinical Lab. Of San Bern. 79741 04/12/2022 Complete Paperless Solutions 79742 04/12/2022 Dell Financial Services LLC 79743 04/12/2022 Dick's Lock & Safe Inc. 79744 04/12/2022 Discount Tire Centers (Andonian Enterprises Inc.) 79745 04/12/2022 DLT Solutions, LLC. 79746 04/12/2022 Don Wolf & Associates Inc. 79747 04/12/2022 Dean Criske Trucking 79748 04/12/2022 Eisel Enterprises, Inc. 79749 04/12/2022 Enkay Engineering & Equipment Inc 79750 04/12/2022 Enthalpy Analytical, Inc. 79751 04/12/2022 Factory Motor Parts 79752 04/12/2022 Firemaster 79753 04/12/2022 Frontier Foodservice 79754 04/12/2022 Fullerton Paint & Flooring 79755 04/12/2022 Grainger 79756 04/12/2022 Haaker Equipment Co. 79757 04/12/2022 Hach Company 79758 04/12/2022 Hedrick Fire Protection 79759 04/12/2022 Hill Brothers Chemical Co 79760 04/12/2022 Infosend Inc. 79761 04/12/2022 Jackson's Auto Supply - Napa 79762 04/12/2022 Jacqueline Segura 79763 04/12/2022 Kimball Midwest 79764 04/12/2022 Liebert Cassidy Whitmore 79765 04/12/2022 Littlejohn-Reuland Corporation 79766 04/12/2022 Managed Health Network 79767 04/12/2022 Mc Fadden -Dale Hardware 79768 04/12/2022 Mc Master -Carr Supply Co. 79769 04/12/2022 MICHAEL FRAUENTHAL &ASSOCIATESINC 79770 04/12/2022 Murcal, Inc. 79771 04/12/2022 Mood Media 79772 04/12/2022 NATEC International, Inc. 79773 04/12/2022 Nickey Kard Lock Inc 79774 04/12/2022 Office Solutions 79775 04/12/2022 Orange Coast Petroleum Equip. 79776 04/12/2022 Orkin Pest Control Amount Description 11,595.68 CUSTOMER REFUND 45.47 CUSTOMER REFUND 48.47 CUSTOMER REFUND 225.00 CUSTOMER REFUND 507.81 CUSTOMER REFUND 446.80 CUSTOMER REFUND 181.06 CUSTOMER REFUND 33.54 CUSTOMER REFUND 60.86 CUSTOMER REFUND 442.49 CUSTOMER REFUND 122.68 CUSTOMER REFUND 119.52 WELDING SUPPLIES 2,512.00 J09-22 WELL 22 PROFESSIONAL SERVICES FEBRUARY 2022 43,256.91 J20-595 MANHOLE ADJUSTMENT 292.41 PHONE & COMPUTER SUPPLIES 49,937.51 OPERATIONS WORK MATERIAL 921.72 UNIFORM SERVICE 262.50 TOWING FEE FOR UNIT#175 1,997.08 ATT CALNET 14,994.00 HIGHLAND RESERVOIR TREE SERVICE 31,360.48 CREDIT CARD TRANSACTIONS - FEBRUARY 2022 3,620.00 GIS & CMMS IT WORK JANUARY 2022 475.00 CLOUD MONTHLY SUBSCRIPTION 21,268.23 ELECTRICAL CHARGES FEBRUARY 2022 - VARIOUS LOCATIONS 1,630.00 WATER QUALITY LAB WORK 3,969.87 LASERFICHE SOFTWARE & LICENSES 2,828.50 HARD DRIVES & POWERVAULT EXTENSIONS 1,917.04 REPAIRS FOR MIRALOMA & CL2 BUILDING DOORS 3,012.69 TIRES FOR UNITS #224, 236 & 222 1,805.18 AEC SUBSCRIPTION & LICENSE 2,269.44 TESTO 350 TRAINING & BATTERY 789.86 ROAD MATERIAL 4,145.68 J20-59 VALVE BOXES 900.00 TRANSITE PIPE DISPOSAL 10,670.00 WATER QUALITY TESTING 129.03 PARTS FOR UNIT #157 2,646.83 FIRE EXTINGUISHER MAINTENANCE 10,000.00 J22-08 BUILDING 2 UPGRADES 422.81 MARKING PAINT FOR OPERATIONS 721.38 PRODUCTION & OPERATIONS REPAIR TOOLS 11,559.55 REPAIRS & SUPPLIES FOR SEWER CAMERA 382.63 WATER QUALITY WORK MATERIALS 550.00 5 YEAR SPRINKLER INSPECTION 328.59 CL2 CHEMICALS 11,144.83 BILLING & POSTAGE CUSTOMER BILL 541.15 MECHANIC SHOP SUPPLIES 56.98 MILEAGE REIMBURSEMENT 576.74 MECHANIC SHOP SUPPLIES 718.00 PROFESSIONAL SERVICES FEBRUARY 2022 3,838.17 GREEN CREST STATION PUMP REPAIR 175.50 EAP - APRIL 2022 969.60 PRODUCTION & WATER SERVICE TOOLS 560.86 PRODUCTION REPAIR MATERIALS 500.00 J21-02 LA PALMA APPRAISAL 624.40 STATIONARY ENGINE PARTS 638.57 CUSTOMER MESSAGE/PHONE SERVICE RENEWAL 2,550.00 CRANE TRAINING 11,603.83 FUEL 3/l/22-3/15/22 218.77 OFFICE SUPPLIES 1,675.52 MECHANIC SHOP EQUIPMENT 358.00 PEST CONTROL Page 66 of 191 79777 04/12/2022 Paulus Engineering Inc. 79778 04/12/2022 Plumbers Depot Inc. 79779 04/12/2022 Linde Gas & Equipment Inc. 79780 04/12/2022 Psomas & Associates 79781 04/12/2022 P.T.I. Sand & Gravel, Inc. 79782 04/12/2022 Raftelis Financial Consultants, Inc. 79783 04/12/2022 Resource Computer Solutions 79784 04/12/2022 Safelite Autoglass 79785 04/12/2022 Shred Confidential, Inc. 79786 04/12/2022 Siemens Industry 79787 04/12/2022 Southern California Water Coalition 79788 04/12/2022 Staples Business Advantage 79789 04/12/2022 Townsend Public Affairs, Inc. 79790 04/12/2022 United Industries 79791 04/12/2022 UNUM Life Insurance Co. of America 79792 04/12/2022 USA Blue Book 79793 04/12/2022 WattLogic, LLC 79794 04/12/2022 United Water Works, Inc. 79795 04/12/2022 Vision Service Plan 79796 04/12/2022 YO Fire 79797 04/12/2022 Konica Minolta Business W032422 03/24/2022 Southern Calif Edison Co. W032422A 03/24/2022 U S Bank W033022 03/30/2022 U S Bank W033122 03/31/2022 Bank Of America 03/17/2022 PAYROLL- EMPLOYEE DIRECT DEPOSIT 03/17/2022 PAYROLL -PAYROLL TAX PAYMENT 03/17/2022 PAYROLL - CALPERS & TASC 7711 03/17/2022 Colonial Life 7712 03/17/2022 Lincoln Financial Group 7713 03/17/2022 Nationwide Retirement Solutions 7714 03/17/2022 CA State Disbursement Unit 7715 03/17/2022 CA State Disbursement Unit 7716 03/17/2022 Allstate 7717 03/17/2022 Midland 7718 03/17/2022 Reliance 7719 03/17/2022 Ameritas 03/31/2022 PAYROLL- EMPLOYEE DIRECT DEPOSIT 03/31/2022 PAYROLL -PAYROLL TAX PAYMENT 03/31/2022 PAYROLL - CALPERS & TASC 7720 03/31/2022 Colonial Life 7721 03/31/2022 Lincoln Financial Group 7722 03/31/2022 Nationwide Retirement Solutions 7723 03/31/2022 CA State Disbursement Unit 7724 03/31/2022 CA State Disbursement Unit 55,219.61 ESPERANZA EMERGENCY REPAIR 401.10 SEWER CLEANING TOOLS 182.34 WELDING SUPPLIES 26,843.75 J21-02 & J21-36 PROFESSIONAL SERVICES 2,747.29 ROAD MATERIAL 922.50 PROFESSIONAL SERVICES FEBRUARY 2022 20,661.25 IT CONSULTING 3/15/22-4/14/22 394.38 WINDOW REPAIR FOR UNIT#175 63.00 MONTHLY SHRED SERVICE 4,352.94 SCADA MATERIALS 1,000.00 2022 MEMBERSHIP DUES 246.16 PRINTER SUPPLIES 2,500.00 CONSULTING SERVICES - MARCH 2022 766.38 OPERATIONS PPE JANUARY & FEBRUARY 2022 4,846.21 LIFE,AD&D,STD&LTD-APRIL 2022 5,253.38 LEAK DETECTION EQUIPMENT 7,351.85 LIGHTING REPAIR PARTS FOR FACILITIES 17,153.22 OPERATIONS WORK MATERIAL 2,563.86 VISION SERVICE PLAN -APRIL 2022 4,853.06 OPERATIONS WORK MATERIAL 3,327.06 COPY CHARGES FOR C258 & C558 60,861.82 ELECTRICITY CHARGES - FEBRUARY 2022 VARIOUS LOCATIONS 116,743.30 2012A INTEREST EXPENSE 587,021.62 2017A INTEREST EXPENSE 4,987.92 INTEREST ON BOA LOC - MARCH 2022 1,213,421.22 Payroll Checks #06 197,965.62 50,360.90 47,859.73 113.19 4,525.55 15,356.77 366.92 384.92 1,180.33 200.00 54.55 1,959.15 320,327.63 Payroll Checks #07 212,568.38 55,415.87 45,673.59 113.19 4,545.55 15,364.07 366.92 384.92 334,432.49 Page 67 of 191 12 -Apr -22 Cal Card Credit Card U S Bank Vendor Name Amount Description Home Depot 48.46 APRONS FOR SEWER CREW Home Depot 55.92 BOX CANYON ROOF REPAIR MATERIAL Home Depot 42.51 LUMBER FOR REPAIRS Stater Bros. Markets 8.99 OFFICE SUPPLIES Verizon Wireless 4,452.82 VERIZON 12/21-01/20 United Rentals 231.21 CONCRETE & MIXER RENTAL Farmer Boys 50.16 FOOD FOR STAFF WORKING OT Amazon Capital Services 18.98 REDACTING TAPE Beto's Auto Body & Paint 1,000.00 ROOF REPAIRS FOR UNIT #175 Home Depot 22.62 BATTERIES FOR PRESSURE LOGGER HABIT BURGER GRILL 21.69 LUNCH MEETING - 2 ATTEND Home Depot 47.38 TOOL KIT FOR RECORDS Liebert Cassidy Whitmore 100.00 SUPPLEMENTAL PAID SICK LEAVE WEBINAR Discount Movers, Inc 760.00 SERVICE DEPOSIT Home Depot 36.67 FACILITIES ELECTRICAL SUPPLIES Lands End 175.05 YLWD JACKETS FOR BOARD MEMBERS Home Depot 293.09 FACILITIES PAINTING SUPPLIES Time Warner Cable 660.78 INTERNET & DISTRICT TV SERVICES Republic Services #676 608.67 DISPOSAL SERVICE ONLINE Information Services, Inc. 469.06 ONLINE UTILITY EXCHANGE & COLLECTION Town and Country Resort 0.01 TRAVEL EXPENSE - CSMFO CONFERENCE - LUGO, D Donut Star 28.35 SAFETY MEETING SUPPLIES USC Foundation for Cross -Connection Control and 120.00 BACKFLOW PREVENTION WEBINAR - MALDONADO, R Home Depot 107.72 LADDER FOR PRODUCTION Home Depot 107.72 LADDER FOR PFAS PLANT SSL Guru 50.00 FIREWALL CERTIFICATE Pacific Urgent Care Center 330.00 J20-15 TESTING EXPENSE Creative Safety Supply, LLC 562.46 RIBBON & LABELS FOR PRINTER SMARTSHEET 19.00 MONTHLY SOFTWARE SUBSCRIPTION ZOOM 84.97 VIRTUAL MEETING SUBSCRIPTION Farmer Boys 23.68 FOOD FOR STAFF WORKING OT Adobe 52.99 SOFTWARE LICENSE Guitar Center 78.64 ELECTRICAL SUPPLIES FOR BOARD ROOM Home Depot 27.95 BOX CANYON ROOF REPAIR MATERIAL Alternative Hose Inc. 146.94 PRESSURE HOSES FOR UNIT #168 Village Nurseries 100.64 PLANTS FOR LANDSCAPE REPAIR Titan Fittings 236.86 PRODUCTION WORK MATERIALS Municipal Water District 100.00 MWDOC POLICY FORUM REGISTRATION - COLVIN, T Calif Water Environ Assn (CWEA) 490.00 COLLECTIONS 2 TRAINING - 7 ATTEND ANSI 200.00 TECHNICAL PUBLICATION FOR RECORDS AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION - MARTIN, A AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION -JONES, B CALIFORNIA SECRETARY OF STATE 5.00 PUBLIC FINANCING CORPORATION STATEMENT FILING AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION - DAVERT, D AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION - LOGSDON, D AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION - AFSHAR, R AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION - WESTON, R Time Warner Cable 233.06 INTERNET & DISTRICT TV SERVICES Time Warner Cable 2,039.39 INTERNET & DISTRICT TV SERVICES Time Warner Cable 227.34 INTERNET & DISTRICT TV SERVICES Home Depot 282.33 BOOM LIFT RENTAL Home Depot 255.85 LIGHTING REPAIR MATERIALS Board & Brew 34.91 FOOD FOR STAFF WORKING OT Alea Cafe 38.22 FOOD FOR STAFF WORKING OT Nexa Receptionists, LLC 1,188.68 AFTER HOURS PHONE SERVICE Disneyland Hotel 20.00 PARMA CONFERENCE PARKING - KNIGHT, G Disneyland Hotel 20.00 PARMA CONFERENCE PARKING - SEGURA, J Beto's Auto Body & Paint 330.71 ROOF REPAIRS FOR UNIT #175 Home Depot 80.14 FACILITIES REPAIR TOOLS Del Taco 24.21 FOOD FOR STAFF WORKING OT Garden Gate Florist 64.64 OFFICE EXPENSE Disneyland Hotel 20.00 PARMA CONFERENCE PARKING - KNIGHT, G Naples 26.94 PARMA CONFERENCE LUNCH - 2 ATTEND Page 68 of 191 BACKGROUNDS ONLINE 171.53 NEW HIRE BACKGROUND CHECKS Disneyland Hotel 20.00 PARMA CONFERENCE PARKING - SEGURA, J 91 Express Lanes 30.00 EXPRESS LANE ACCOUNT REPLENISHMENT Home Depot 34.92 BOX CANYON ROOF REPAIR MATERIAL Harrington Industrial 168.75 CAR WASH REPAIR PARTS Home Depot 49.45 CAR WASH REPAIR PARTS SSL Guru 179.00 FIREWALL CERTIFICATE The Ranch Enchilada 38.38 LUNCH MEETING - 2 ATTEND Sake Sushi and Grill 51.57 PARMA CONFERENCE LUNCH - 2 ATTEND Victory Lock Control Inc 43.05 KEY COPIES FOR ATWOOD GATE L&P Automotive Paint & Supply 40.43 ROOF REPAIRS FOR UNIT #175 Home Depot 62.48 CAR WASH REPAIR PARTS Mc Fadden -Dale Hardware 8.19 PLUMBING SUPPLIES Everblooming Floral & Gift 113.07 OFFICE EXPENSE ARMA International 25.00 ARMA CONFERENCE REGISTRATION - ARAMBARRI, T Lamp Post Pizza 88.79 LUNCH MEETING - 7 ATTEND Costco 49.98 BREAKROOM SUPPLIES Citrus City Grille 68.27 LUNCH MEETING - 2 ATTEND Donut Star 41.00 SAFETY MEETING SUPPLIES Home Depot 24.98 ADMINISTRATION BUILDING REPAIR PARTS Home Depot 47.39 WATER HEATER REPAIR PARTS LPR-Laser Printer Repair Co 1,049.97 GIS PRINTER REPAIRS Home Depot 140.81 ELK MOUNTAIN GATE & MECHANIC SHOP PARTS Home Depot 327.75 ELK MOUNTAIN GATE & MECHANIC SHOP PARTS Hirsch Pipe 2,715.90 WATER HEATER FOR ADMINISTRATION BUILDING Home Depot 54.89 CUTTING BLADES Calif Special Districts Assn 225.00 SDLA CONFERENCE REGISTRATION - DECRISCIO, J Calif Special Districts Assn 225.00 SDLA CONFERENCE REGISTRATION - DAVERT, D O'Neil Storage 30.00 WEIGHING FOR UNIT #220 Alternative Hose Inc. 70.11 PRESSURE HOSES FOR UNIT #210 Home Depot 15.04 FIRE EXTINGUISHER HANDLE Lamp Post Pizza 155.16 CWEA MEETING SUPPLIES Hirsch Pipe 66.95 PLUMBING SUPPLIES Home Depot 38.76 WATER HEATER REPAIR PARTS City Of Anaheim - Anaheim Public Utilities 530.00 J21-02 ENCROACHMENT PERMIT APPLE 0.99 ADDITIONAL CLOUD STORAGE Santa Monica Express, Inc 59.50 COURIER SERVICE Dropbox Inc. 119.88 ANNUAL SUBSCRIPTION Verizon Wireless 4,021.13 VERIZON 01/21-02/20 31,360.48 Page 69 of 191 12 -Apr -22 Cal Card Credit Card Board of Directors Vendor Name _� Document Amount Description _ Brooke Jones AWWA - CA -NV Section 549.00 AWWA CONFERENCE REGISTRATION -JONES, B Tom Lindsey The Ranch Enchilada 38.38 LUNCH MEETING - 2 ATTEND 587.38 Page 70 of 191 ITEM NO. 8.7. Yorba Linda Water District /_[r]=1►1I7_'sV=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Budget to Actual Reports for the Month Ending February 28, 2022 RECOMMENDATION: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending February 28, 2022. :(r]:191110103 Presented are the Budget to Actual Reports for the Month Ending February 28, 2022 for the District. For the month ending February 28, 2022, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported for the month ending February 28, 2022, reflects an average decrease of 10.11 % as compared to the prior year for the same reporting period. Landscape customer connections had the highest decrease in consumption sales of 14.63% as compared to reported results from the prior year. Total Variable Costs results, as reported through the month ending February 28, 2022, reflect a 45.94% increase when compared to prior year for the same reporting period. The increase in costs is predominantly reflective of the increase in import water purchases. STRATEGIC PLAN INITIATIVES: G2 3B — Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: Finance Reports and Graphs for February 2022 Page 71 of 191 Yorba Linda Water District Water Enterprise FY21 ProForma - Use of Funds February 2022 Page 72 of 191 FY22 Annual YTD Actuals thru YTD % of Budget February 2022 Budget Water Revenue (Residential) $ 15,834,595 $ 10,048,306 63.46% Water Revenue (Commercial & Fire Det.) 1,555,486 1,106,289 71.12% Water Revenue (Landscape/Irrigation) 3,782,756 2,628,752 69.49% Service Charges 13,412,193 8,851,993 66.00% PFAS Impact Fee 894,116 889,401 99.47% Other Operating Revenue 771,723 634,217 82.18% Total Operating Revenue 36,250,869 24,158,958 66.64% Revenue (Non -Operating): Interest 240,000 45,408 18.92% Property Taxes 2,025,000 1,228,441 60.66% Property Taxes - CFC Charges 2,985,028 1,856,801 62.20% Other Non -Operating Revenue 591,046 289,319 48.95% Total Non -Operating Revenue 5,841,074 3,419,969 58.55% Total Revenue $ 42,091,943 $ 27,578,927 65.52% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water -Related Costs $ 18,147,954 $ 14,765,463 81.36% Fixed Costs 1,426,078 655,943 46.00% Power -Related Costs 1,755,798 480,062 27.34% Variable Water Costs Related Expenses Total 21,329,830 15,901,468 74.55% Salary Related Expenses 10,467,250 6,227,767 59.50% Reduction for Capital Project Labor (344,250) (217,353) 63.14% Salary Related Expenses Total 10,123,000 6,010,414 59.37% Supplies & Services Communications 139,402 72,080 51.71% Contractual Services 584,405 343,101 58.71% Data Processing 303,500 132,148 43.54% Dues & Memberships 82,295 70,205 85.31% Fees & Permits 339,889 264,004 77.67% Insurance 263,500 161,819 61.41% Materials 702,120 462,790 65.91% District Activities, Emp Recognition 45,026 19,553 43.43% Maintenance 768,630 648,341 84.35% Non -Capital Equipment 128,208 68,637 53.54% Office Expense 37,821 22,419 59.28% Professional Services 1,510,723 552,553 36.58% Training 61,277 17,194 28.06% Travel & Conferences 79,511 10,660 13.41% Uncollectible Accounts 8,330 5,464 65.59% Utilities 169,150 108,861 64.36% Vehicle Expenses 302,770 222,936 73.63% Supplies & Services Sub -Total 5,526,557 3,182,765 57.59% Total Operating Expenses 36,979,387 25,094,647 67.86% Expenses (Non -Operating) Other Expense 7,665 9,929 129.54% Total Non -Operating Expenses 7,665 9,929 129.54% Total Expenses $ 36,987,052 $ 25,104,576 67.87% Net Revenues 5,104,891 2,474,351 48.47% Less: Debt Service (Principal & Interest) 2,728,919 2,056,710 75.37% Transfer to/(from) Reserves 2,375,972 417,641 17.58% Net Total $ - $ - Page 72 of 191 Revenue (Operating): Water Revenue (Residential) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Service Charge) Water Revenue (PFAS Impact Fee) Sewer Charge Revenue Locke Ranch Assessments Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Property Tax Property Taxes - CFC Charges Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Variable Water Costs (G.W., Import & Powei Salary Related Expenses Supplies & Services Total Operating Expenses Expenses (Non -Operating): Interest on Long Term Debt Other Expense Total Non -Operating Expenses: Total Expenses Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending February 28, 2022 (With February 28, 2021 for comparison purposes) Annual YTD Feb YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Feb Actual Actual (thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Feb 2021) PY Actual $ PY Actual % $15,834,595 $10,590,177 $ 1,215,815 $10,048,306 $ (541,871) $965,175 $11,317,769 (1,269,463) -11.22% 1,555,486 1,040,309 124,490 1,106,289 65,980 98,384 1,158,378 (52,089) -4.50% 3,782,756 2,529,907 218,302 2,628,752 98,845 164,139 3,079,268 (450,516) -14.63% 13,412,193 8,941,462 1,126,571 8,851,993 (89,469) 969,678 7,666,412 1,185,581 15.46% 894,116 894,116 - 889,401 (4,715) 147,783 147,783 741,618 100.00% 2,844,118 1,896,079 237,471 1,891,600 (4,479) 200,188 1,626,301 265,299 16.31% 331,878 221,252 - 193,381 (27,871) (2) 178,902 14,479 8.09% 812,526 576,969 53,586 765,176 188,207 44,676 484,423 280,753 57.96% 39,467,668 26,690,271 2,976,235 26,374,898 (315,373) 2,590,021 25,659,236 715,662 2.79% 308,000 205,333 3,041 68,452 (136,881) (825) 172,581 (104,129) -60.34% 2,025,000 1,235,000 5,538 1,228,441 (6,559) 2,199 1,178,768 49,673 4.21% 2,985,028 1,820,867 (114) 1,856,801 35,934 - - 1,856,801 100.00% 601,446 404,431 17,074 449,576 45,145 71,539 954,174 (504,598) -52.88% 5,919,474 3,665,631 25,539 3,603,270 (62,361) 72,913 2,305,523 1,297,747 56.29% 45,387,142 30,355,902 3,001,774 29,978,168 (377,734) 2,662,934 27,964,759 2,013,409 7.20% 21,329,830 14,265,390 1,671,525 15,901,468 1,636,078 1,372,040 10,895,673 5,005,795 45.94% 12,050,996 7,414,128 1,021,439 6,998,113 (416,015) 809,331 6,589,420 408,693 6.20% 6,506,608 3,793,738 549,312 3,709,319 (84,419) 376,006 3,207,001 502,319 15.66% 39,887,434 25,473,256 3,242,276 26,608,900 1,135,644 2,557,377 20,692,094 5,916,806 28.59% 1,286,985 857,990 101,766 828,112 (29,879) 106,296 867,468 (39,357) -4.54% 13,365 8,910 4,750 21,921 13,011 (4,731) (25,752) 47,673 -185.12% 1,300,350 866,900 106,516 850,033 (16,868) 101,565 841,716 8,317 0.99% 41,187,784 26,340,156 3,348,792 27,458,933 1,118,777 2,658,942 21,533,810 5,925,123 27.52% Net Position Before Capital Contributions 4,199,358 4,015,746 (347,018) 2,519,235 (1,496,511) 3,992 6,430,950 (3,911,715) -60.83% Capital Contributions (Non -Cash - - 8,966 8,966 884,643 972,594 (963,628) Transaction GASB 34 Compliant) Net Position Before Depreciation 4,199,358 4,015,746 (347,018) 2,528,201 (1,487,545) 888,635 7,403,544 (4,875,343) -65.85% Depreciation & Amortization 8,115,685 5,410,456 730,804 5,846,432 435,976 658,855 5,248,874 597,558 11.38% Total Net Position ($3,916,327) ($1,394,710) (1,077,822) (3,318,231) ($1,923,521) $229,780 $2,154,670 ($5,472,901) -254.00% (405,000) (270,000) (29,394) (265,493) 4,507 (20,168) (183,173) (82,320) 44.94% Page 73 of 191 Revenue (Operating): Water Revenue (Residential) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Service Charge) Water Revenue (PFAS Impact Fee) Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Property Tax Property Taxes - CFC Charges Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Variable Water Costs (G.W., Import & Power) Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Interest on Long Term Debt Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction - GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Capital - Direct Labor Yorba Linda Water District Water Fund For Period Ending February 28, 2022 (With February 28, 2021 for comparison purposes) Annual YTD Feb YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Feb Actual Actual (thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Feb 2021) PY Actual $ PY Actual % $ 15,834,595 $10,590,177 $ 1,215,815 $ 10,048,306 $ (541,871) $ 965,175 $ 11,317,769 $ (1,269,463) -11.22% 1,555,486 1,040,309 124,490 1,106,289 65,980 98,384 1,158,378 (52,089) -4.50% 3,782,756 2,529,907 218,302 2,628,752 98,845 164,139 3,079,268 (450,516) -14.63% 13,412,193 8,941,462 1,126,571 8,851,993 (89,469) 969,678 7,666,412 1,185,581 15.46% 894,116 894,116 - 889,401 (4,715) 147,783 147,783 741,618 100.00% 771,723 549,767 51,488 634,217 84,450 40,628 443,271 190,946 43.08% 36,250,869 24,545,738 2,736,666 24,158,958 (386,780) 2,385,787 23,812,881 346,077 1.45% 240,000 160,000 1,124 45,408 (114,592) 619 133,293 (87,885) -65.93% 2,025,000 1,235,000 5,538 1,228,441 (6,559) 2,199 1,178,768 49,673 4.21% 2,985,028 1,820,867 (114) 1,856,801 35,934 - - 1,856,801 100.00% 591,046 394,031 21,787 289,319 (104,712) 66,536 940,881 (651,562) -69.25% 5,841,074 3,609,898 28,335 3,419,969 (189,929) 69,354 2,252,942 1,167,027 51.80% 42,091,943 28,155,636 2,765,001 27,578,927 576,709 2,455,141 26,065,823 1,513,104 5.80% 21,329,830 14,265,390 1,671,525 15,901,468 1,636,078 1,372,040 10,895,673 5,005,795 45.94% 10,123,000 6,306,938 881,210 6,010,414 (296,524) 685,938 5,643,698 366,716 6.50% 139,402 92,935 10,532 72,080 (20,855) 4,241 86,858 (14,778) -17.01% 584,405 374,103 37,189 343,101 (31,002) 46,504 367,394 (24,293) -6.61% 303,500 143,333 24,780 132,148 (11,185) 14,906 165,365 (33,217) -20.09% 82,295 54,863 1,854 70,205 15,342 2,819 66,104 4,101 6.20% 339,889 226,593 18,534 264,004 37,411 18,389 243,776 20,228 8.30% 263,500 175,667 18,931 161,819 (13,848) 18,474 159,709 2,110 1.32% 702,120 468,080 63,183 462,790 (5,290) 43,796 407,702 55,088 13.51% 45,026 30,017 1,016 19,553 (10,464) 962 10,813 8,740 80.83% 768,630 537,420 130,892 648,341 110,921 74,866 238,495 409,846 171.85% 128,208 80,472 5,130 68,637 (11,835) 15,199 92,178 (23,541) -25.54% 37,821 25,214 (630) 22,419 (2,795) 4,144 20,074 2,345 11.68% 1,510,723 592,149 74,721 552,553 (39,596) 30,055 410,026 142,527 34.76% 61,277 40,851 1,776 17,194 (23,657) (152) 9,727 7,467 76.77% 79,511 28,007 2,397 10,660 (17,347) 1,212 2,652 8,008 0.00°% 8,330 5,553 2,496 5,464 (89) 2,914 8,525 (3,061) -35.91% 169,150 112,767 16,692 108,861 (3,905) 12,030 128,771 (19,910) -15.46°% 302,770 201,847 67,315 222,936 21,089 14,551 300,384 (77,448) -25.78% 5,526,557 3,189,871 476,808 3,182,765 (7,107) 304,910 2,718,553 464,211 17.08% 36,979,387 23,762,200 3,029,543 25,094,647 1,332,447 2,362,888 19,257,924 5,836,723 30.31°% 1,286,985 857,990 101,766 828,112 (29,878) 106,296 867,468 (39,356) -4.54% 7,665 5,110 4,750 9,929 4,819 (4,731) (31,456) 41,385 -131.57°% 1,294,650 863,100 106,516 838,041 (25,059) 101,565 836,012 2,029 0.24% 38,274,037 24,625,300 3,136,059 25,932,688 1,307,388 2,464,453 20,093,936 5,838,752 29.06% 3,817,906 3,530,336 (371,058) 1,646,239 (1,884,097) (9,312) 5,971,887 (4,325,648) -72.43% - - 8,966 8,966 368,337 368,337 (359,371) 368,337 3,817,906 3,530,336 (371,058) 1,655,205 (1,875,131) 359,025 6,340,224 (4,685,019) -73.89°% 6,590,000 4,393,333 606,903 4,855,224 461,891 536,080 4,266,953 588,271 13.79% $ (2,772,094) $ (862,998) $ (977,961) (3,200,019) $ (2,337,022) $ (177,055) $ 2,073,271 $ (5,273,290) -254.35% (344,250) (229,500) (25,712) (217,354) 12,146 (18,408) (164,432) (52,922) 32.18% Page 74 of 191 $30,000,000 $25,000,000 $20,949,608 $20,000,000 $15,000,000 $16,044,550 $10,000,000 $5,000,000 Feb. 2016 Water Revenues & Expenses - February (excludes Depreciation, Special Items, and Contributed Capital ) $21,036,896 $17,237,373 Feb. 2017 $24,067,455 $19,292,704 $23,193,095 V $19,666,165 $24,202,894 $20,607,938 Feb. 2018 Feb. 2019 Feb. 2020 Total Revenue f Total Expenses $27,578,927 5.80% $26,065,823 $25,932,688 29.06% $20,093,936 Feb. 2021 Feb. 2022 Page 75 of 191 Revenue (Operating): Sewer Charge Revenue Locke Ranch Assessments Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Interest Expense Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction - GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Yorba Linda Water District Sewer Fund For Period Ending February 28, 2022 (With February 28, 2021 for comparison purposes) Annual YTD Feb YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUF Budget Budget Actual Actual (Under)Over Feb Actual Actual (thru vs vs FY22 FY22 FY22 FY22 YTD Budget FY21 Feb 2021) PY Actual $ PY Actual' $2,844,118 $1,896,079 $ 237,471 $ 1,891,600 ($4,479) $200,188 $1,626,301 $265,299 16.31% 331,878 $221,252 - 193,381 (27,871) (2) 178,902 14,479 0.00% 40,803 27,202 2,099 130,959 103,757 4,048 41,153 89,806 218.22% 3,216,799 2,144,533 239,570 2,215,940 71,407 204,234 1,846,356 369,584 20.02% 68,000 45,333 1,917 23,043 (22,290) (1,444) 39,288 (16,245) -41.35% 10,400 10,400 4,714 160,257 149,857 5,003 13,293 146,964 1105.57% 78,400 55,733 (2,797) 183,300 127,567 3,559 52,581 130,719 248.61% 3,295,199 2,200,266 236,773 $ 2,399,240 198,974 207,793 1,898,937 500,303 26.35% 1,927,996 1,107,190 140,228 987,699 (119,491) 123,393 945,723 41,976 4.44% 24,600 16,400 2,295 12,931 (3,469) 748 15,361 (2,430) -15.82% 87,335 53,223 3,898 42,432 (10,791) 7,211 56,408 (13,976) -24.78% 46,500 31,000 3,970 22,301 (8,699) 2,630 23,845 (1,544) -6.48% 14,504 9,669 327 12,389 2,720 498 11,579 810 7.00% 47,951 31,967 3,100 22,368 (9,599) 3,150 25,058 (2,690) -10.74% 46,500 31,000 3,341 28,557 (2,443) 3,260 28,330 227 0.80% 73,030 48,687 1,842 46,419 (2,268) 3,242 17,611 28,808 163.58% 7,946 5,297 179 3,444 (1,853) 170 1,905 1,539 80.79% 229,770 128,680 19,184 120,752 (7,928) 12,171 46,526 74,226 0.00% 63,742 42,495 13,825 35,698 (6,797) 588 11,886 23,812 200.34% 6,674 4,449 429 3,956 (493) 731 3,698 258 6.98% 159,417 106,278 12,956 120,101 13,823 32,090 168,380 (48,279) -28.67% 16,748 11,165 773 6,802 (4,363) 163 2,567 4,235 164.98% 16,084 10,723 423 980 (9,743) 214 412 568 0.00% 1,470 980 583 1,452 472 704 2,184 (732) -33.52% 29,850 19,900 2,946 19,211 (689) 1,694 23,634 (4,423) -18.71% 107,930 51,953 2,435 26,762 25,191 1,831 49,067 22,305 -45.46% 980,051 603,867 72,506 526,555 (77,312) 71,095 488,451 38,104 7.80% 2,908,047 1,711,057 212,734 1,514,254 (196,803) 194,488 1,434,174 80,080 5.58% 5,700 3,800 11,993 8,193 5,703 6,290 - 5,700 3,800 11,993 8,193 5,703 6,290 - 2,913,747 1,714,857 212,734 1,526,247 (188,610) 194,488 1,439,877 86,370 6.00% 381,452 485,409 24,039 872,993 387,584 13,305 459,060 413,933 90.17% - - - - - 516,306 604,257 (604,257) 604,257 381,452 485,409 24,039 872,993 387,584 529,611 1,063,317 (190,324) -17.90% 1,525,685 1,017,123 123,901 991,208 (25,915) 122,775 981,922 9,286 0.95% Capital -Direct Labor (60,750) (40,500) (3,682) (48,140) (7,640) (1,761) (18,741) (29,399) 156.87% Page 76 of 191 Sewer Revenues & Expenses - February $3,000,000 (excludes Depreciation, Special Items, and Contributed Capital) $2,500,000 $2,399,240 26.35% $2,000,000 $1,940,904 $1,898,937 $1,786,220 $1,596,930 $1,516,028 $1,500,000 $1,294,534 $1,526,247 6.00 $1,000,000 $1,439,877 $928,486 $956,706 $810,418 $838,748 $862,637 $500,000 - � � 0 1 Feb. 2016 Feb.2017 Feb.2018 Feb.2019 Feb.2020 Total Revenue f Total Expenses Feb. 2021 Feb.2022 Page 77 of 191 Variable Costs Analysis 3,000,000 2,500,000 2,412,958 2,439,092 2,240,006 2,096,921- 1,929,318 2,000,000 1,671,801 1,729,514 1,805,038 1,660, 561 1, 512,043 1,448,941 1,636,877 1,518,953 oi�1,556,303 1,435,706 1,103,786 1,460,113 11,340,186 1,392,832 1,306,610 1,500,000 1,361,053 1,058,481 1,469,440 1,143,9 1,505,340 1,358,893 915,454 1,000,000 1'492'928 1,307,477 1,100 471 939,601 500,000 0 2,249,247 2,U93,bZ/ 1,898,999 ` 2,065,064 2,084,721 1,671,525 1,494,768 1,372,040 1,200,582 1,370,194 1,367,226 1,3137 1,231,436 1,286,293 772 447 1,019,271 981,384 1,019,234 788,116 945,974 590,007 657,883 460,667 Jul Aug Sept Oct Nov Dec Jan Feb Mar t FY18 Var Costs tFY19 Var Costs tFY20 Var Costs tFY21 Var Costs tFY22 Var Costs 1,132,782 April May 1,305,692 June Page 78 of 191 ITEM NO. 8.8. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Cash and Investment Report for the Period Ending February 28, 2022 RECOMMENDATION: That the Board of Directors receive and file the Cash and Investment Report for the Period Ending February 28, 2022. BACKGROUND: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make a monthly report of investments to the legislative body. The Cash and Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash and Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments by the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last seven years. The average portfolio yield for the month ending February 28, 2022 is 0.34%. The District's Total Cash and Investment balance as of February 28, 2022 resulted in an overall decrease in the investment balance from the previous month by approximately $960,860. The Water Operating Fund decreased by $823,613 and the Sewer Operating Fund decreased by $82,601 due to the net effect between their operating revenues and expenses through the reporting month of the fiscal year. Water Capital Project Reserve Fund decreased by $25,190 due to the cost of pay -go capital expenses. The PARS Fund decreased by $26,612 due to a decrease in the value of investments. Page 79 of 191 STRATEGIC PLAN INITIATIVES: G2 4C - Manage cash flow to maximize investment income. ATTACHMENTS: Cash and Investment Reports and Graphs for February 2022 Page 80 of 191 Yorba Linda Water District Cash & Investment Portfolio Report February 28, 2022 Market % Date of Percent Value Par of Total Institution Maturity Yield Checking Account. $ 846,489 $ 846,489 Wells Fargo Bank $ 846,489 $ 846,489 2.14% Total 0.00% Money Market Accounts: $ 1 $ 1 US Bank (Revenue Bonds) 0.00% $ 2,570,320 2,570,320 US Bank (Money Market) 0.01% $ 1,646,751 1,646,751 Public Agency Retirement Svcs. (PARS) $ 4,217,072 $ 4,217,072 10.66% Total 0.01% Certificates of Deposits: $ 247,412 247,000 $ 246,539 245,000 $ 246,539 245,000 $ 246,578 245,000 $ 246,578 245,000 $ 246,186 245,000 $ 246,632 245,000 $ 1,726,463 $ 1,717,000 PrivateBank & Tr Chicago Ill CTF Capital One Bank USA Capital One Bank NA Ally Bank Sallie Mae Bank Synchrony Moran Stanley Bank NA 4.36% Total 03/30/22 2.20% 06/27/22 2.19% 06/27/22 2.19% 06/27/22 2.24% 06/27/22 2.24% 05/17/22 2.44% 06/13/22 2.53% 2.29% Pooled Investment Accounts: $ 32,767,923 $ 32,767,923 Local Agency Investment Fund 0.28% $ 32,767,923 $ 32,767,923 82.84% 0.28% $ 39,557,946 $ 39,548,483 100% Total Investments 0.34% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. Kelly McCann, Senior Accountant 2/28/22 Page 81 of 191 Cash & Investment Summary Report Below is a chart summarizing the yields as well as terms and maturities for the month of February 2022: Average # of Month Portfolio Days to of 2022 Yield Maturity February 0.34% 5 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 2/28/2021 2/28/2022 Monthly - February Year -to -Date $ (825) $ 3,044 $ 172,581 $ 68,452 Budget 2020/2021 2021/2022 Interest Budget, February YTD $ 470,000 $ 205,333 Interest Budget, Annual $ 705,000 $ 308,000 Interest earned on investments is recorded in the fund that owns the investment. Cash & Investment Summary Comparison Between Current and Previous Month The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $39.5 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for the pension/OPEB payments. The number of Days in Cash are 297 for the Un -Restricted Water Reserve balance and 902 for the Un -Restricted Sewer Reserve balances, as of February 28, 2022, which is subject to change with the final audited numbers. Fund Description Water Operating Reserve Water Emergency Reserve Water Capital Project Reserve MWD Contingency Reserve Rate Stabilization Reserve Un -Restricted Water Reserve Balance Conservation Reserve Employee Liability Reserve Restricted Reserve Balance Sewer Operating Reserve Sewer Emergency Reserve Sewer Capital Project Reserve Un -Restricted Sewer Reserve Balance Total Reserve Balances Wells Fargo Bank Checking Water Operating Sewer Operating US Bank Held (Restricted) Rev. Bond 2012A & 2017A -Principal & Interest Public Agency Retirement Svc. -PARS (Restricted) Total Cash and Investments 1 1 1,673,363 1,646,751 $ 40,518,807 $ 39,5579946 Page 82 of 191 FY22 Reserve Cash and Requirements Investments January 2022 % Alloc February 2022 % Alloc "Target Available for Balance 1/31/2022 Balance 2/28/2022 Levels" CY Obligations $ 15,346,994 40.53% $ 14,572,180 39.32% $ 16,790,090 $ (2,217,910) 7,332,191 19.36% 7,331,726 19.78% 6,915,040 416,686 3,515,335 9.28% 3,490,144 9.42% 11,861,304 (8,371,160) - 0.00% - 0.00% 0 0 4,244,961 11.21% 4,244,036 11.45% 4,195,582 48,454 30,439,481 $ 29,638,086 39,762,016 (10,123,930) $ 105,980 0.28% $ 105,980 0.29% 105,769 211 309,657 0.82% 309,657 0.84% 309,040 617 415,636 $ 415,636 414,809 827 $ 4,405,723 11.63% $ 4,404,733 11.88% 2,945,513 1,459,220 1,968,261 5.20% 1,966,809 5.31% 1,926,014 40,795 639,442 1.69% 639,442 1.73% 1,837,000 (1,197,558) 7,013,426 $ 7,010,984 6,708,527 302,457 $ 37,868,543 100.00% $ 37,064,706 100.00% $ 46,885,352 $ (9,820,646) 448,928 400,128 527,973 446,360 976,900 846,489 1 1 1,673,363 1,646,751 $ 40,518,807 $ 39,5579946 Page 82 of 191 INVESTMENT BALANCES (AS OF 2-28-2022) ■ Checking Account: ■ Money Market Accounts: ■ Certificates of Deposit: ■ Pooled Investment Accounts: Checking Account. Money Market Accounts: Certificates of Deposit: Pooled Investment Accounts: $ 846,489 $ 4,217,072 $ 1,726,463 $ 32,767,923 2.14% 10.66% 4.36% 82.84% Total $ 39,557,946 100.00% Page 83 of 191 Yorba Linda Water District Fair Value Measurement Report February 28, 2022 Local Agency Investment Fund Negotiable Certificates of Deposit 32,767,923 1,726,463 Total Investments $ - $ 34,494,386 $ 32,767,923 1,726,463 - $ 34,494,386 Page 84 of 191 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total Local Agency Investment Fund Negotiable Certificates of Deposit 32,767,923 1,726,463 Total Investments $ - $ 34,494,386 $ 32,767,923 1,726,463 - $ 34,494,386 Page 84 of 191 PARS (Public Agency Retirement Services) Funding Reconciliation Transaction M Date Transaction Description Water .. Pension .. OPEB Operating Sewer PensionOPEB Operating Account Total Beginning Balance as of 7/1/20 870,961.56 662,095.61 90,207.30 78,236.46 1,701,500.93 7/31/2021 Management Fees (429.46) (326.47) Iff (44.48) (38.57) 1,700,661.95 7/31/2021 Investment Gain/(Loss) 4,178.40 3,176.38 432.77 375.33 1,708,824.83 8/31/2021 Management Fees (433.71) (329.71) (44.92) (38.96) 1,707,977.53 8/31/2021 Investment Gain/(Loss) 10,390.85 7,899.01 1,076.20 933.39 1,728,276.98 9/30/2021 Management Fees (433.75) (329.73) (44.92) (38.96) 1,727,429.62 9/30/2021 Investment Gain/(Loss) (24,087.23) (18,310.85) (2,494.76) (2,163.70) 1,680,373.08 10/31/2021 Management Fees (434.79) (330.53) (45.03) (39.06) 1,679,523.67 10/31/2021 Investment Gain/(Loss) 22,700.96 17,257.02 2,351.19 2,039.17 1,723,872.01 11/30/2021 Management Fees (432.17) (328.52) (44.76) (38.82) 1,723,027.74 11/30/2021 Investment Gain/(Loss) (12,525.82) (9,521.99) (1,297.33) (1,125.15) 1,698,557.45 12/31/2021 Management Fees (435.58) (331.11) (45.11) (39.13) 1,697,706.52 12/31/2021 Investment Gain/(Loss) 16,930.70 12,870.54 1,753.55 1,520.85 1,730,782.16 1/31/2022 Management Fees (435.94) (331.40) (45.15) (39.16) 1,729,930.51 1/31/2022 Investment Gain/(Loss) (28,955.65) (22,011.78) (2,999.00) (2,601.02) 1,673,363.06 2/28/2022 Management Fees (433.84) (329.80) (44.93) (38.97) 1,672,515.52 2/28/2022 Investment Gain/(Loss) (13,188.51) (10,025.77) (1,365.96) (1,184.69) 1,646,750.59 Ilk Account Balance by Account Type 842,936.02 51.19% 640,790.90 38.91% 87,304.66 5.30% 75,719.01 $ 4.60% 1,646,750.59 100% Initial Contribution as of 12/28/2017 Additional Contribution 6/26/19 Total Contributions = Total Distribution to CalPERS Total Gain (or Loss) from Inception Total Management Fees from Inception Pension OPEB Total $ 247,599.00 - 247,599.00 $ 1,105,248.00 587,339.00 1,692,587.00 1,940,186.00 (631,392.00) - (631,392.00) 226,519.44 139,231.59 365,751.03 (17,733.76) (10,060.68) (27,794.44) Balance as of 8-31-21 = $ 930,240.68 $ 716,509.91 $ 1,646,750.59 Page 85 of 191 $35,020,000 $30,020,000 $25,020,000 $20,020,000 $15,020,000 $10,020,000 $5,020,000 $20,000 416 $30,551,885 378 $26,711,300 Unrestricted Reserves & Days in Cash (Water) 370 349 Moo $27,116,743 $28,542,606 $29,088,234 $30,654,246 Feb. 2016 Feb. 2017 Feb. 2018 Feb. 2019 Feb. 2020 Feb. 2021 m Unrestricted Reserves (Water) —W- Days in Cash (Water) $29,638,086 Feb. 2022 460 410 360 310 260 210 160 110 60 Page 86 of 191 ITEM NO. 8.9. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager STAFF CONTACTS: Georgina Knight, Human Resources and Risk Manager SUBJECT: Claim for Damages filed by Ivan Ruzics RECOMMENDATION: That the Board of Directors reject the claim filed by Mr. Ivan Ruzics and refer it to ACWA JPIA for further handling. SUMMARY: On March 23, 2022, the District received a claim from Ivan Ruzics alleging property damage stemming from the installation of a sewer manhole cover near the claimants' driveway on September 24, 2021. The installation of the sewer manhole was the result of a sewer extension project. District staff conducted an investigation into the allegation of property damage and concluded that the District was not responsible for the damage to the block wall and gate. The sewer manhole was installed to industry standards. The supporting documents related to the claim are on file and available for review in the office of the Assistant General Manager / Interim General Manager. Page 87 of 191 ITEM NO. 8.10. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager Reza Afshar, Senior Engineer Ethan Nakano, Assistant Engineer III SUBJECT: Terms and Conditions with L.D. Hardas, 5005 Hidden Glen Lane, J-2022-02 RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with L.D. Hardas, 5005 Hidden Glen Lane, Job No. J-2022-02. SUMMARY: The applicant is in the process of constructing a new residence at 5005 Hidden Glen Lane and has asked the City of Yorba Linda to vacate the public street, Hidden Glen Lane. The applicant is requesting to abandon the District's existing water and sewer mains along Hidden Glen Lane that extend back to Hidden Hills Road and proposes to install new services at the mains within Hidden Hills Road. Two property owners at 5005 and 4980 Hidden Glen Lane, will be affected by the removal of Hidden Glen Lane and its infrastructure. The owner of this project (5005 Hidden Glen Lane), is solely responsible for the scope of work and completion of said work. The project is located as shown in the exhibit attached. FISCAL IMPACT: Budgeted: Developer Funded Job No: J-2022-02 BACKGROUND: The applicant has requested that the city of Yorba Linda vacate the existing right-of-way for Hidden Glen Lane. The applicant proposes to remove Hidden Glen Lane and abandon the District's existing water and sewer mains within Hidden Glen Lane that extend back to Hidden Hills Road as part of this development. Page 88 of 191 The District owns an existing Zone 6C, 8 -inch water line along Hidden Glen Lane that the applicant is proposing to abandon. The existing water services will be relocated to connect to the existing 12 -inch water main at Hidden Hills Road which is of adequate size and pressure to serve the project. The applicant is conditioned by the Orange County Fire Authority to provide a dedicated 8 -inch fire service line with a double check detector assembly that will tie into the 12" water main at Hidden Hills Road and serve the entirety of the development. The District owns an existing 8 -inch sewer line along Hidden Glen Lane that the applicant is proposing to abandon. The existing sewer laterals for 5005 and 4980 Hidden Glen Lane will be relocated to connect to the existing 8 -inch sewer main at Hidden Hills Road which is of adequate size to serve both properties. The Terms and Conditions and exhibit depicting the improvements are attached. ATTACHMENTS: 1. Terms and Conditions 2. Exhibit Page 89 of 191 Date: 3/30/2022 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane, Yorba Linda, CA 92887 TRACT NUMBER: 13669 JOB NUMBER: 2022-02 LOT(S): 2 To the satisfaction of the District, applicant shall complete the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) ❑x The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) ❑x The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) ❑x Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) ❑x The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) ❑x The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 7) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. Page 90 of 191 Page 2 of 6 NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane 8) 0 The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 9) 0 The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) 0 The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) 0 The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2019 or earlier) of the Water and/or Sewer facilities. 12) 0 The applicant shall execute a Water Service Agreement between the Yorba Linda Water District and the applicant. 13) 0 The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) 0 The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) 0 The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) 0 The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Applicant shall also provide to the District with a copy of conditions of approval issued by the Fire Agency having jurisdiction. 17) 0 The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) 0 The applicant's engineer shall provide a computer hydraulic analysis report to confirm that the District's existing water system can accommodate the project. The District's consultant will verify, using the hydraulic model. If system deficiencies are found, the applicant shall be required to provide mitigation to the satisfaction of the District. Page 91 of 191 Page 3 of 6 NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane 19) ❑x The applicant's future water facilities shall be conveyed to the District as indicated on applicant's future Water Improvement Plans approved by the District. 20) ❑x The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test, and provide an approved copy to the District. A District representative shall be present to witness the flow test. 21) ❑x The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) ❑ The applicant shall install _ water Sampling Station(s) in conformance with the District's Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) ❑x The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) ❑ The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) ❑x All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) ❑x The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) ❑x The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) ❑x The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) ❑x The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) ❑x The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 92 of 191 Page 4 of 6 NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane 31) ❑x The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 32) ❑x The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33) ❑x The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 34) ❑x The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross -Connections. 35) ❑ The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) ❑x The applicant shall execute a Sewer Service Agreement between the Yorba Linda Water District and the applicant. 37) ❑x The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38) ❑x The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39) ❑x The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) ❑x The applicant's engineer shall provide sewer flow calculations to confirm that the District's existing sewer system can accommodate the peak wastewater generation from the project. The District's consultant will verify, using the sewer hydraulic model. If system deficiencies are found, the applicant shall be required to provide mitigation to the satisfaction of the District. 41) ❑x The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. Page 93 of 191 Page 5 of 6 NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane 42) ❑x The applicant's future sewer facilities shall be conveyed to the District as indicated on applicant's future Water and Sewer Improvement Plans approved by the District. 43) ❑x The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44) ❑x All existing sewer laterals that are not useable in the new plan shall be cut and plugged at the main line. 45) ❑x The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) ❑x The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) ❑x The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. END OF STANDARD TERMS AND CONDITIONS PROJECT SPECIFIC TERMS AND CONDITIONS 48) ❑x The participating property owner of 4980 Hidden Glen Lane must execute a Water and Sewer Service Agreement with the Yorba Linda Water District. 49) ❑x The applicant shall provide documentation of project approval from the City of Yorba Linda Planning Department prior to the beginning of plan check. The applicant shall provide a copy of the project's Conditions of Approval to the District. 50) ❑x The applicant shall provide documentation from the City of Yorba Linda of the resolution to vacate existing right-of-way along Hidden Glen Lane. 51) ❑x YLWD approval of abandonment of the water and sewer facilities at Hidden Glen Lane is contingent upon the City of Yorba Linda vacating its right -of - Page 94 of 191 Page 6 of 6 NAME OF APPLICANT: L.D. Hardas LOCATION OF PROJECT: 5005 Hidden Glen Lane way in the entirety of Hidden Glen Lane. Official documentation of City approval is required by the District prior to the start of plan check. 52) ❑x The applicant shall provide a minimum 15' wide gate and driveway at the end of Hidden Hills Drive to maintain full access to the existing YLWD owned access road. YLWD must be provided the means to open the gate and access the road at any time. 53) ❑x At applicant's sole cost and no cost to YLWD, applicant must relocate, repair, replace, and/or enhance any YLWD facilities/appurtenances that may be affected by the scope of work. I hereby certify that the foregoing Terms and Conditions were approved at the April 12, 2022 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Water and Sewer Service Agreement between Yorba Linda Water District and the applicant is not executed for the project under consideration. Douglass Davert, Assistant General Manager Reviewed by: Rosanne P. Weston, PE, PMP Engineering Manager Reviewed by: Reza Afshar, PE Senior Engineer Page 95 of 191 zv \— PROJECT LOCATION PROP. R/W moo' LOT'D' / J PROP. CUL—DE—SAC i PER OCFA REQ'S PROP. 2" %^ WATER METER PROP. DRIVEWAY & = PROP. 4" SEWER /� GATE FOR YLWD ACCESS LATERAL 1-0 EX. AIR—VAC TO BE v PROP. 2" r_ P� WATER METER �� IR EX. 12" WATER / MAIN TO REMAIN 0�'S1D SSp�RPNtiP EX. R/W / / . ' • \ VICINITY MAP N.T.S. PROP. 4" SEWER LATERAL EX. 8" SEWER /��0/ 4985 HIDDEN GLEN LN ' MAIN TO REMAIN / / / // (7AXD BE DEMOLISHED) PROP. 2" 5 /// • 8" SEWER MAIN WATER METERS / �� ALL LATERALS PROTECT EX. TO BE ABANDONED PR P. 8" FIRE SERVICE HYDRANT IN PLACE �� v LWD EASEMENT :. eejjj��j/ RpP �� / \ PROTECTED IN PLACE OR RELOCATED LOT 'A' PR OTE T EX. \ <p HYDRA N PLA ABANDON 8" E ` WATER Al TO \ EX. 8" WATER MAIN AND ` <ALL APPURTENANCES TO BE ABANDONED r \ I 4980 IDAN GLEN LN ` (EX. B DING TO REMAIN) (P' TICIPA G PROPERTY OWNER) ABANDON EX. 8" HYDRANT i PROPERTY LINE i II A�010 oO � ABANDON EX. EX. 15' WIDE YLWD W TO BE EX. R SEWER TO MAIN SEWER EASEMENT AND INSTALL NEW I TO BE VACATED �O \ — — VACATED BY CITY LATERAL FOR i O OF YORBA LINDA , PROP. BUILDING i O 5005 HIDDEN GLEN LN o �� (PROP. BUILDING) � o 0 O I LEGEND: PROPERTY LINE --�,I II 0 ®e 'PROPOSED PRIVATE DRIVE I ® / STREET TO BE REMOVED I EXISTING SEWER TO BE ABANDONED --8"SS— EXISTING WATER TO BE ABANDONED --8"W PREPARED BY: EXHIBIT SCALE: 1 "=80' YORBA LINDA WATER DISTRICT 77�v�l WATER &SEWER MAIN ABANDONMENT DATE: 1717 E. MIRALOMA AVENUE0/22 PLACENTIA, CALIFORNIA 92870 FOR 3�3E:' (714) 701-3000 5005 HIDDEN GLEN LANE FILENAME: L.D. HARDAS ITEM NO. 8.11. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager Danielle Logsdon, Principal Engineer SUBJECT: Change Order for FY21-22 Manhole and Valve Box Adjustment Project Construction Contract RECOMMENDATION: That the Board of Directors authorize staff to issue a change order in the amount of $115,000 for the Fiscal Year 2021-22 Manhole and Valve Box Adjustment Project Construction Contract. SUMMARY: District staff estimated the quantity of manholes and valve cans that would need to be adjusted under this Construction Contract by averaging the quantity from prior years. The cities within the District's service area have substantially increased their pavement restoration programs this past year. As a result, the number of manholes and valve cans that need to be adjusted has nearly tripled. An increase in the construction contract amount is needed to complete this work through the construction end date of September 1, 2022. FISCAL IMPACT: Construction Contract Amount: $69,524.78 Change Order Amount: $115,000 Total Amount: $184,524.78 Job Nos: J-2020-59 and J -2020-59S BACKGROUND: Each year, cities within the District's service area perform pavement improvement and preservation projects. In cases where the improvements alter the pavement grade, the District's manholes and valve boxes require adjustment. Previously, the cities performing the pavement improvements included this cost as part of their improvement project and billed the District at their contractor's cost. City contractor costs range between $600 and $1,000 per unit. The District's contractor, All American Asphalt, charges the District $419.97 for adjusting Page 97 of 191 manholes and $316.62 for adjusting valve boxes. This project will result in significant savings to the District of approximately $100,000. PRIOR RELEVANT BOARD ACTION: On January 12, 2021, the Board of Directors awarded the Construction Contract for the FY21- 22 Manhole and Valve Box Adjustment Project to All American Asphalt for $69,524.78. STRATEGIC PLAN INITIATIVES: G2 3A - Manage expenses to achieve the strategic goals of the District; and G3 2B - Address the District's future infrastructure needs. Page 98 of 191 ITEM NO. 8.12. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Rosanne P. Weston, Engineering Manager Danielle Logsdon, Principal Engineer SUBJECT: Ratification of Exceptions from Competitive Solicitation Process for Emergency Expenditures to Repair Bryant Cross Feeder at Esperanza Road RECOMMENDATION: That the Board of Directors ratify the Interim General Manager's and Engineering Manager's emergency expenditure to repair the Bryant Cross Feeder Waterline at Esperanza Road. SUMMARY: In accordance with the District's Purchasing Policy, Interim General Manager's and Engineering Manager determined that the emergency expenditure met the qualifications for exemption from the competitive solicitation process. Construction is now complete on the emergency repairs to the Bryant Cross Feeder at Esperanza Road. Submitted for consideration is a request for authorization to file the Notice of Completion for the project. FISCAL IMPACT: Budgeted: No (Emergency Project) Leak Evaluation Cost: $13,093 Repair Cost: $42,126.61 Total Project Cost: $55,219.61 Funding Source: Maintenance Budget BACKGROUND: The District received a call from BNSF Railway that there appeared to be a leak adjacent to their railway right-of-way. The District identified the 20 -inch diameter Bryant Cross Feeder Waterline as the potential source of the leak. This waterline is the sole source of water that feeds the east area of Yorba Linda. Engineering staff contacted two contractors to see if they were available to conduct an immediate evaluation of the waterline. Paulus Engineering was Page 99 of 191 available and provided a quote to complete this evaluation, which was approved by the Engineering Manager. Paulus Engineering identified a leak in the Bryant Cross Feeder Due to the severity of the leak, Paulus Engineering was authorized by the Interim General Manager at the request of the Engineering Manager to complete the repair of the waterline. The repair work has been completed to the satisfaction of the District. This project was completed in accordance with the District's Purchasing Policy, which states in relevant part: 7.1.2 Exceptions from Competitive Solicitation Process - Generally, solicitation of bids or proposals is preferable whenever practicable. In addition to the exceptions stated under Section 7.3.2, the competitive solicitation requirements set forth under Table 2 may be waived when any of the following is applicable: 7.2.2.3. Emergency Expenditures 7.1.3 It shall be at the discretion of the General Manager or Assistant General Manager and the initiating Department Managers(s) to determine whether an expenditure meets the qualifications listed herein to be exempt from a competitive solicitation, subject to any Board authorization. Such expenditures that meet this criteria will be presented to the Board of Directors at publicly held meeting. STRATEGIC PLAN INITIATIVES: G1 6B - Maintain distribution system and its capability to provide 100% groundwater and/or import water to the entire service area. Page 100 of 191 ITEM NO. 9.1. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Amendments to Board of Directors' Policies and Procedures Manual RECOMMENDATION: That the Board of Directors consider the proposed amendments to the Policies and Procedures Manual and adopt Resolution No. 2022 -XX approving said amendments and repealing Resolution Nos. 18-06 and 2020-13. BACKGROUND: The Board routinely reviews the policies and procedures manual to determine if any amendments are desired. Potential revisions were discussed during the regular meetings held on February 8, 2022 and March 8, 2022 and are being presented for the Board's consideration. In summary, the proposed amendments are to align the policy with current practice or new requirements, correct minor typographical errors, provide additional clarification, reflect increased costs for travel -related expenses, and changing the schedule for regular meetings. STRATEGIC PLAN INITIATIVES: G5 2D - Maintain a strong District culture and ethics as described in core values. 1. 2022 BOD Policies and Procedures Manual - REDLINE 2. Resolution No. 2022 -XX - BOD Policy and Procedures Manual 3. 2022 BOD Policies and Procedures Manual - FINAL Page 101 of 191 YL -j YORBA LINDA WATER DISTRICT Board of Directors Policies and Procedures Manual Last Amended April 12, 2022'u4• 4 2= Resolution No. 2022-XX2424 3 Page 102 of 191 TABLE OF CONTENTS 1.0 PURPOSE AND SCOPE................................................................................................................... 33 2.0 MISSION, VISION AND CORE VALUES........................................................................................33 2.1 Mission Statement.......................................................................................................................................33 2.2 Vision...........................................................................................................................................................33 2.3 Core Values................................................................................................................................................ 33 3.0 BASIS OF AUTHORITY.................................................................................................................... 44 4.0 DUTIES, RESPONSIBILITIES AND CONDUCT............................................................................ 44 4.1 Duties and Responsibilities.........................................................................................................................44 4.2 Code of Conduct and Ethics....................................................................................................................... 77 5.0 COMPOSITION, TERMS AND VACANCY.................................................................................124-2 6.0 OFFICERS.......................................................................................................................................1344 6.1 President and Vice President.................................................................................................................131-4 7.0 APPOINTED STAFF AND OTHERS...........................................................................................144 7.1 General Manager, Secretary, Assistant Secretary and Treasurer........................................................ 144 7.2 District Legal and Labor Counsel.......................................................................................................... 1646 7.3 District Auditor.........................................................................................................................................1646 7.4 Consultants.............................................................................................................................................1646 8.0 COMMITTEES..................................................................................................................................1646 9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT ............17x-7 9.1 Directors' Compensation.........................................................................................................................1747 9.2 Benefits...................................................................................................................................................184-8 9.3 Travel Expense Reimbursement........................................................................................................... 194-9 9.4 District Issued Credit Cards.................................................................................................................. 2224- 9.5 Communications Expense Reimbursement............................................................................................2222 9.6 Disclosure of Expenditures/Reimbursements.........................................................................................2423 10.0 BOARD MEETINGS, GENERAL..................................................................................................2423 10.1 Regular Meetings....................................................................................................................................242-3 10.2 Special Meetings.....................................................................................................................................2424 10.3 Emergency Meetings.............................................................................................................................. 2524 11.0 BOARD MEETINGS, AGENDAS.................................................................................................2524 11.1 Agendas.................................................................................................................................................. 2524 11.2 Order of Business...................................................................................................................................272-6 12.0 BOARD MEETINGS, MINUTES...................................................................................................3020 13.0 BOARD MEETINGS, CONDUCT.................................................................................................3130 13.1 Guidelines for Discussion.......................................................................................................................3138 14.0 BOARD ACTIONS AND DECISIONS..........................................................................................3234 15.0 EXHIBITS AND APPENDIXES.....................................................................................................3332 Yorba Linda Water District Board of Directors' Policies and Procedures Manual 2 Page 103 of 191 1.0 PURPOSE AND SCOPE 1.1 The purpose of this manual is to provide a compilation of policies and procedures approved by the Board to facilitate the proper conduct of District business. Each Director shall be provided with a copy of this manual, acknowledge receipt in writing (see Exhibit A), and affirm their intent to comply with the policies and procedures contained herein. If any portion of this manual is in conflict with federal or state law or regulations that apply to the District, said legislation or regulations shall prevail. 2.0 MISSION, VISION AND CORE VALUES 2.1 Mission Statement Yorba Linda Water District will provide reliable water and sewer services to protect public health and the environment with financial integrity and superior customer service. 2.2 Vision Yorba Linda Water District will accomplish our mission to improve the quality of life for those we serve by: A. Embracing Proven Technology B. Improving Customer Satisfaction C. Providing Efficient and Responsive Operations D. Ensuring Reliable Infrastructure 2.3 Core Values The Yorba Linda Water District Board of Directors and staff are guided in everything we do by the following core values: Integrity— We demonstrate integrity every day by practicing the highest ethical standards and by ensuring that our actions follow our words. Accountability — We acknowledge that both the Board and staff of the District are accountable to the public that we serve, as well as to each other. Responsibility - We take full responsibility for our actions. We maintain a commitment of courtesy, assessment, and resolution with all customer concerns. Transparency — We listen to our customers and communicate openly about our policies, processes, and plans for the future. Teamwork— We work together by sharing information and resources to achieve common goals. Respect — We ensure every voice of the District is treated with dignity and civility; differences are valued and individual abilities and contributions are recognized. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 3 Page 104 of 191 3.0 BASIS OF AUTHORITY 3.1 The District is a County Water District, organized and existing under the County Water District Law. The Board is the legislative body, and functions as the District's policymaking body. It can only function as a unit. Apart from their role as a part of this unit, individual Directors have no authority with regard to any aspect of District business. 3.2 As individuals, Directors may not commit the District to any policy, act, or expenditure without prior Board approval nor give direction to the General Manager, staff, legal counsel or consultants without prior Board approval (see also Section 4.1 A). Directors do not represent any fractional segment or region of the community, but are part of a legislative body that represents and acts for the District as a whole. Since Directors are elected officials, no Director may delegate his/her authority to act as a Director. 4.0 DUTIES, RESPONSIBILITIES AND CONDUCT 4.1 Duties and Responsibilities A. The Board's primary responsibility is the formulation and evaluation of District policy. The General Manager is responsible for running the District's business. Routine matters concerning operational aspects of the District are delegated to professional staff members by the General Manager. Directors are responsible for monitoring District progress in attaining its goals and objectives, while pursuing its mission. The Board establishes goals, objectives, expectations, and measurement criteria for the General Manager's performance. Board members shall provide policy direction and instructions to the General Manager on matters within the authority of the Board by a majority vote during a duly convened meeting of the Board. B. In order to assist in the governance of the behavior between and among members of the Board, the following practices shall be observed: 1. The dignity, style, values and opinions of each Director shall be respected. 2. Responsiveness and attentive listening in communication is encouraged. 3. The needs of the District's constituents shall be the priority of the Board of Directors. 4. Directors shall commit themselves to emphasizing the positive, avoiding double talk, hidden agendas, gossip, backbiting, and other negative forms of interaction. 5. Directors shall commit themselves to focusing on issues and not personalities. The presentation of the opinions of others shall be encouraged. Cliques and voting blocks based on personalities rather than issues shall be avoided. 6. Differing viewpoints are healthy in the decision-making process. Individuals have the right to disagree with ideas and opinions, but without being disagreeable. Once the Board takes action, Directors shall commit to Yorba Linda Water District Board of Directors' Policies and Procedures Manual 4 Page 105 of 191 supporting said action and not create barriers to the implementation of said action. C. In order to maintain effective working relationships and support the chain of command, the following procedures shall be followed: 1. Board members shall address matters within the authority of the General Manager through the General Manager, not directly through District employees, legal counsel, or consultants. 2. Accordingly, individual Directors' requests for information as necessary to assist in decision making and policy direction shall always be made to the General Manager and shall be traGke d by general t0pin fE)r fi its iro rofeFeRGe. 3. Requests for readily available written information, documents, reports, studies, or analyses shall not require formal Board approval. 4. Requests that require more than four hours of staff or consultant time for compilation, or if they require less than four hours but are of a recurring nature, shall be approved by a majority vote of the Board during a duly convened meeting. 5. Responsive materials to Directors' requests for information shall be distributed by the General Manager or his/her designee to all Board members at the same time. 6. If the General Manager's response is deemed inadequate, a Director may contact the Board President or raise the issue directly at a Board meeting, where the Board shall determine by majority vote whether or not the issue warrants attention and if so, schedule it for a future meeting. 7. The General Manager or his/her designee's time spent with Directors or responding to Directors' requests shall also be tracked and made available to the Board for evaluation on a quarterly basis. 8. If the General Manager anticipates being unavailable, he/she shall notify the Board in advance and provide a designee contact. 9. When the General Manager is unavailable in person or by technological means, Board members, at their discretion, may contact the General Manager's designee. 10. Board members shall refrain from making requests directly to District employees or legal counsel to undertake analysis, perform work assignments or change the priority of work assignments. District employees have been instructed to notify the General Manager of all requests received from a Board member within 48 hours. 11. If approached by an employee concerning District policy, Board members shall direct inquiries to the appropriate staff supervisor or General Manager. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 5 Page 106 of 191 12. In handling complaints from residents and property owners of the District, said complaints shall be referred directly to the General Manager. 13. In handling matters related to public safety, concerns shall be reported to the General Manager or the District office. Emergency situations shall be dealt with immediately by seeking appropriate assistance. 14. In seeking clarification for policy -related concerns, especially those involving personnel, legal action, land acquisition and development, finances and programming, said concerns shall be referred directly to the General Manager. D. The work of the District is a team effort. All individuals shall work together in the collaborative process, assisting each other in conducting the affairs of the District. 1. When responding to constituent requests and concerns, Directors shall be courteous, responding to individuals in a positive manner and routing their questions through appropriate channels. 2. Directors shall develop a working relationship with the General Manager wherein current issues, concerns and District projects can be discussed comfortably and openly. 3. Directors shall function as a part of the whole. Issues shall be brought to the attention of the Board as a whole, rather than to individual members selectively. E. Directors shall attend all meetings of the Board, including committee, agency, and intergovernmental meetings to which they may be assigned, unless there is good cause for absence, and be properly prepared for participation and deliberation. F. Should a Director have a question related to an agenda item when preparing for a meeting, such questions should be submitted to the General Manager at least 24 hours in advance of the meeting. G. New Directors shall participate in a minimum of six hours of basic governance training within one year from the first day of service with the District and every „oars thereafter. Participation in the Governance Foundations course, offered by the California Special District Association's Special District Leadership Academy or Special District Leadership Foundation approved equivalent, shall satisfy the basic governance training requirement. H. The Board shall review the policies and procedures contained in this manual on af} biennialannual basis or more often as required. I. The Board shall also perform an assessment of the governing body's effectiveness and its relationship with staff on an annual basis before October 31st. The Board may utilize the survey included in this manual (see Exhibit B) or choose another method for accomplishing this task. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 6 Page 107 of 191 4.2 Code of Conduct and Ethics A. It is the policy of the District to require the highest standards of ethics from its Board members. The operation of the District requires that decisions and policy be made within the proper channels of governmental structure, that the public office not be used for personal gain, and that all individuals associated with the District remain impartial and responsible towards the public. Accordingly, it is the policy of the District that Board members shall maintain the highest standard of personal honesty and fairness in carrying out their duties. The following are requirements for ethical conduct to be followed by the Board: 1. Board members are obligated to uphold the Constitution of the United States and the Constitution of the State of California, and to uphold the laws of national, state and local governmental agencies. Board members shall comply with all applicable laws regulating their conduct, including conflicts of interest, financial disclosure and open government laws. It is the responsibility of Board members to conduct themselves both professionally and personally in a manner above reproach and to avoid the appearance of impropriety. 2. New Directors shall participate in a minimum of two hours of ethics compliance training and two hours of harassment prevention training as soon as practical, but not more than six months, from the first day of service with the District and at least once every two years thereafter. A Director who serves on more than one local agency board may satisfy this requirement by obtaining such training once every two years without regard to the number of boards on which he/she serves. The District shall provide information regarding available training on an annual basis. All Directors shall provide a copy of proof of participation in these trainings to the District. Copies of proofs of participation shall be considered public documents and shall be retained for a minimum of five years. 3. Board members in the performance of their official duties and responsibilities shall neither harass nor discriminate against any individual on the basis of their protected classification (s), the perception of any individuals protected classification(s), or because the individual associates with a person who has or is perceived to have a protected classification(s). The term "Protected Classification" includes race, religion, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, marital status, age, medical condition, genetic characteristics or information, military or veteran status, and physical or mental disability (whether perceived or actual). No Board member shall grant any unfair or inappropriate consideration, treatment, or advantage to any individual or group beyond that which is available to others or groups with the same circumstances. 4. Except where specifically authorized by the General Manager in the public interest, no Board member shall knowingly use or permit the use of District - owned vehicles, equipment, telephones, materials or property, nor require a District employee to perform services for personal convenience or profit. Yorba Linda Water District Board of DlreCV— ...—yes and Procedures Manu.., 7 Page 108 of 191 Board members shall safeguard the District's property, equipment, moneys, and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust. 5. Board members shall not disclose information that legally qualifies as confidential to unauthorized individuals without approval from a majority vote of the Board and consultation with legal counsel. This includes information that (1) has been received during a Closed Session; (2) is protected from disclosure under the attorney/client or other evidentiary privilege; or (3) is not required to be disclosed under the California Public Records Act. A Board member may make a confidential inquiry or complaint to a district attorney or grand jury concerning a perceived violation of law, including disclosing facts to a district attorney or grand jury necessary to establish the alleged illegality of a District action. Prior to disclosing confidential information, however, a Board member shall first bring the matter to the attention of either the President or the full Board. 6. Board members shall avoid conflicts, or perceived conflicts of interest in connection with District decisions and activities. a. A Board member shall not have a financial interest in a contract with the District, which includes the purchase or sale of goods and services. The Board shall not authorize any District contract if a Board member is financially interested in the contract. b. A Board member shall not participate in the discussion, deliberation or vote on a matter before the Board, or attempt to influence a decision of the Board, if the Board member has a financial interest, which is prohibited under California law. If a Board member believes that he/she may be disqualified from participation in the discussion, deliberations or vote on a particular matter due to a financial interest, the following procedures shall be followed: L If a Board member becomes aware of the potential conflict of interest before a Board meeting at which the matter will be discussed or acted on, the Board member shall notify the General Manager and legal counsel of the potential conflict of interest so that a determination can be made whether it is a disqualifying conflict of interest. ii. If it's not possible for a Board member to discuss the potential conflict with the General Manager and legal counsel before the meeting, or if the Board member does not become aware of the potential conflict until during the meeting, the Board member shall immediately disclose the potential conflict during the Board meeting (see Exhibit C), so that there can be a determination as to whether it is a disqualifying conflict of interest. iii. Upon a determination that there is a disqualifying conflict of interest, the Board member shall: (1) publicly identify the Yorba Linda Water District Board of Directors' Policies and Procedures Manual 8 Page 109 of 191 interest that gives rise to the conflict or potential conflict in sufficient detail to be understood by the public; (2) recuse themselves from participating in the discussion, deliberation or vote on the matter for which a conflict of interest exists, which shall be so noted in the Board minutes; and (3) leave the room until after the discussion, vote and any other disposition of the matter is concluded. The Director shall not be counted toward achieving a quorum while the item is discussed. This process also applies when the disqualifying conflict of interest is on the Consent Calendar except the Director is not required to leave the room. C. A Board member shall not recommend the employment of a relative to the District or to a vendor, contractor or consultant known by the Board member to be bidding or negotiating a contract with the District. 7. To avoid non-compliance with the Ralph M. Brown Act, Directors are prohibited from sending and receiving electronically produced messages during meetings. 8. For a period of one year after leaving office, former Board members shall not represent any non-governmental entities before the District for compensation. This restriction shall not apply to governmental entities. B. Board members are prohibited from soliciting political funds or contributions at District facilities and prohibited from using the District's seal, trademark, logo, branding, stationary or other indicia of the District's identity, in any solicitation for political contributions contrary to State law. A Board member shall not accept, solicit or direct a political contribution from: 1. District employees or legal counsel. 2. Consultants or contractors used by the District in the past 12 months. 3. Individuals, entities, vendors, consultants, sub -consultants, contractors, or sub -contractors which have a personal or financial interest in a contract or other matter while it is pending before the District and for 6 months after the District renders a final decision on that contract or other matter. C. The appointment or election of a Board member to a public entity, other than the District, may result in action that is contrary or inconsistent with the interests of the District and could result in loss of the member's position of the Board. Board members may, with consent of the Board, consult with legal counsel and the Board may authorize a request for an opinion from the Attorney General of the State of California as to the incompatibility of offices. D. No Board member shall receive or agree to receive, directly or indirectly, any compensation, reward, honoraria or gift from any source except for recognition from the District for any action related to the conduct of the District's business. A Board member shall not accept gifts that exceed the limitations specified in California law. Any and all gifts, campaign contributions, income and financial Yorba Linda Water District Board of Directors' Policies and Procedures Manual 9 Page 110 of 191 information shall be disclosed as required under the provisions of the Political Reform Act of 1974 and applicable regulations adopted by the Fair Political Practices Commission. E. Board members and persons elected or appointed, who have not yet assumed office as members of the Board, shall fully comply with the provisions of the Ralph M. Brown Act. F. The General Manager has primary responsibility for (1) ensuring compliance with the District's personnel policies and procedures; (2) ensuring that District employees do not engage in improper activities; (3) investigating allegations of improper activities; and (4) taking appropriate corrective and disciplinary actions. The Board ensures that the General Manager is operating the District according to the law and the policies approved by the Board. Board members shall disclose to the General Manager, to the extent not expressly prohibited by law, improper activities within their knowledge. Board members shall not interfere with the General Manager's responsibilities in identifying, investigating and correcting improper activities, unless the Board determines the General Manager is not properly carrying out these responsibilities. 2. A Board member shall not directly or indirectly use or attempt to use the authority or influence of the position to intimidate, threaten, coerce, command or influence any person for the purpose of preventing such person from acting in good faith to bring to the attention of the General Manager or the Board any information that, if true, will constitute a work- related violation by a Board member or District employee of any law or regulation. This includes, but is not limited to (1) misappropriation or waste of District funds; (2) abuse of authority; (3) creating substantial danger to public health or safety by an act or omission of a District official or employee; (4) use of a District office or position or of District resources for personal gain; or (5) a conflict of interest of a Board member or employee. G. Directors are not subject to the District's Conflict of Interest Codes, but are subject to the disclosure requirements of the Political Reform Act. Directors are required to file a Statement of Economic Interests (Form 700) with the County when assuming office, on an annual basis thereafter, and when leaving office. Filing of these forms shall be performed using the County's e -file system. H. Directors appointed to other agency's boards (e.g. OCSD or ACWA-JPIA) shall be required to file Form 700's in accordance with that respective agency's Conflict of Interest Codes. The following procedures shall be followed when any member of the Board reasonably believes that another member of the Board has engaged in alleged misconduct or has failed to act in the best interests of the District. These procedures shall not be effective in any case in which a non -board member seeks redress for alleged misconduct by a Board member. While the Board has discretion in deciding the actions it may choose to take in response to a complaint, this section provides definitions and procedures related to three types of actions: admonition, sanction and censure. Yorba Linda Water District Board of Directs olicies and Procedures Manual 10 Page 111 of 191 1. Admonition is the least severe form of action. An admonition may typically be directed to all members of the Board, reminding them that a particular type of behavior is not in the best interests of the District, and that, if it occurs or is found to have occurred, could cause a member to be subject to sanction or censure. An admonition may be issued in response to a particular alleged action or actions, although it will not necessarily have to be triggered by a complaint of misconduct. An admonition may be issued by the Board prior to any findings of fact regarding any complaint, and because it is a warning or reminder, will not necessarily require an investigation. 2. Sanction is the next most severe form of action. Sanction shall be directed to an individual member of the Board based on a particular action (or set of actions) that is determined to be misconduct but is considered by the Board not to be sufficiently serious to require censure. A sanction may be based upon the Board's review and consideration of a complaint. A sanction may be issued by the Board, and because it is not punishment or discipline, will not necessarily require an investigation. 3. Censure is the most severe form of action. Censure is a formal statement of the Board officially reprimanding one of its members. It is a punitive action, which serves as a penalty imposed for misconduct, but it carries no fine or suspension of the rights of the member as an elected official. It can however, include such actions as the disapproval of expense reimbursement requests, de -authorization of attendance at conferences, seminars and other activities at District expense, removal of the member from Board committee, agency and intergovernmental meeting assignments, and other such remedies as may be deemed appropriate by the Board. Censure shall only be used for cases in which the Board determines that the misconduct is a serious offense. In order to protect the overriding principle of freedom of speech, the Board shall not impose censure on any of its members for the exercise of his/her First Amendment rights, no matter how distasteful the expression was to the Board or the District. However, nothing herein shall be construed to prohibit the Board from collectively condemning and expressing their strong disapprobation of such remarks. Before the imposition of a censure, the Director accused of a violation shall be entitled to written notice of the allegation, the right to provide a written response to the allegation, and an opportunity to respond in writing as to the results of an investigation. J. All complaints shall be submitted in writing to the General Manager and/or the District's legal counsel for review and determination as to whether there is sufficient basis for further action. Complaints that specifically seek admonition, sanction or censure as a specific remedy shall be treated as a request for that remedy. Once a complaint has been filed, the General Manager, in conjunction with legal counsel, shall bring the matter before the Board. The Director named in a complaint shall be given an opportunity to respond to the complaint in writing. If the Board determines, in consultation with legal counsel, that an investigation is warranted, the Board shall initiate an investigation by the appropriate investigator, entity or authority, as determined in the reasonable discretion of the Board. In the event of such an investigation, a report of the findings of said investigation, along Yorba Linda Water District Board o, .jirectors' Policies and Procedures Manual 11 Page 112 of 191 with the accused Director's written response to the report, shall be presented to the board for majority action. If there is no merit, the matter shall be disposed of with no further action. When the Board decides, based upon findings and the accused Director's defense, that a violation has occurred, it may choose to impose one of the above listed internal remedies. Any action taken by the Board to impose a sanction or censure, shall be taken by way of written resolution. K. At any point during any of these processes, the Board may refer the matter, as appropriate, to the Orange County District Attorney or other proper authorities for possible investigation, enforcement or prosecution. Prior to or following such referral, the Board may also proceed with any of the actions described in this section. 5.0 COMPOSITION, TERMS AND VACANCY 5.1 The District shall have a Board of five Directors each of whom, whether elected or appointed, shall be a voter of the District. 5.2 The term of office of each Director, other than Directors appointed to fill an unexpired term, shall be four years. Terms of office are staggered, with elections held in November of every even numbered year. 5.3 Elections are held at large, which means that all voters throughout the District have the opportunity to vote for any person seeking election. 5.4 Before entering upon the duties of his/her office, each Director shall take and subscribe the official oath and file it with the Secretary. The oath of office may be taken before the Secretary, any member of the Board, or any officer authorized by law to administer oaths. 5.5 Each Director elected or appointed shall hold office until his/her successor qualifies. 5.6 If a person elected fails to qualify, the office shall be filled as if there were a vacancy in the office. 5.7 From time to time a vacancy may occur on the Board for a variety of reasons. An office becomes vacant on any of the following events before the expiration of a Director's term: A. Death of an incumbent; B. A court's declaration that the incumbent is physically or mentally incapacitated; C. Resignation; D. Removal from office; E. Ceasing to be an inhabitant of the District; F. Absence from the state beyond periods allowed by law; G. Ceasing to discharge the duties of the office for three consecutive months; Yorba Linda Water District Board of Directors' Policies and Procedures Manual 12 Page 113 of 191 H. Conviction of a felony; Refusal or neglect to file required oath of office; J. Declaration by a competent tribunal that election or appointment is void; or K. Commitment to a hospital or sanitarium by a court of competent jurisdiction. 5.8 All vacancies occurring in the office of Director shall be filled pursuant to Section 1780 of the Government Code. The District shall notify the county elections official of the vacancy no later than 15 days after the Board is notified of the vacancy or the effective date of the vacancy, whichever is later. A. The remaining members of a five person board may fill a vacancy by appointment. The appointee shall hold office until the District general election 130 days or more after the effective date of the vacancy. Appointments shall be made within 60 days after the effective date of the vacancy. Notice of the vacancy shall be posted in three or more conspicuous places within the District and published in a newspaper of general circulation at least 15 days prior to an appointment. The remaining members may call an election to fill the vacancy within 60 days of the vacancy, in lieu of an appointment, on the next available election date provided by Chapter 1 of Division 1 of the Election Code that is 130 days or more after the vacancy. B. If the vacancy is not filled or an election called within 60 days of the vacancy, the County Board of Supervisors may fill the vacancy within 90 days of the vacancy or order the District to call an election to fill the vacancy. C. If neither (A) or (B) has occurred within 90 days, the District shall call an election to be held on the next available election date provided by Chapter 1 of Division 1 of the Election Code that is 130 days or more after the vacancy occurs. D. If the remaining Board falls below a quorum, the Board of Supervisors may waive the 60 day period provided in (A) and appoint immediately, or may call an election to fill the vacancy under Chapter 1 of the Election Code. The Board of Supervisors shall only fill enough vacancies to provide a quorum. E. Appointees shall hold office until the next District general election. Electees shall hold office for the unexpired balance of the term of office. 5.9 If a Director's place of residence is moved outside District boundaries, and if within 180 days of the move the Director fails to reestablish a place of residence within the District, it shall be presumed that a permanent change of residence has occurred and that a vacancy exists on the Board. 6.0 OFFICERS 6.1 President and Vice President A. A President and Vice President of the Board shall be elected annually at the District's reorganization meeting held at the first regular meeting of the Board in Yorba Linda Water District Board of Directors' Policies and Procedures Manual 13 Page 114 of 191 December of each year. The President shall assume the chair of the Presiding Officer immediately after election. B. The President shall make committee, agency, and intergovernmental meeting assignments, subject to consent of the Board, annually by the first meeting of the Board of Directors to be held in January of the subsequent year. C. If the President is absent from a meeting of the Board, the Vice President shall serve as the Presiding Officer. If both the President and Vice President are absent, the Secretary shall take the chair so that the Directors present may elect a Presiding Officer. Upon late arrival of the President or Vice President at the meeting, the chair shall be relinquished at the first opportunity not disruptive to the conduct of business. D. In the event the President becomes incapacitated or is otherwise unable to act in his/her official capacity, as determined by a majority vote of the Board, the Vice President shall serve until the incapacity is cured or relieved. In the event the Vice President becomes incapacitated or is otherwise unable to act in his/her official capacity, as determined by a majority vote of the Board, an interim Vice President shall be elected at the District's next regular meeting of the Board to serve until the incapacity is cured or relieved. E. The Presiding Officer, established pursuant to these policies, shall conduct the proceedings of the Board. F. The Presiding Officer shall sign all ordinances, resolutions and contract documents approved and adopted by the Board. G. The President and Vice President of the Board shall serve as the President and Vice President of the Public Financing Corporation and Chair and Vice Chair of the Financing Authority. The Officers of the Corporation and the Authority shall be affirmed annually at the District's reorganization meeting held at the first regular meeting of the Board in December of each year or as necessary. H. Individuals serving as President or Vice President of the Board and the Corporation, and Chair and Vice Chair of the Authority, may be removed from office by a majority vote of the Board. 7.0 APPOINTED STAFF AND OTHERS Appointed Staff, as defined in this section, shall mean the General Manager, Board Secretary, Assistant Board Secretary and Treasurer, who are appointed by the Board. 7.1 General Manager, Secretary, Assistant Secretary and Treasurer A. A General Manager shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The General Manager shall perform all duties set forth in County Water District Law, set forth in these policies, set forth in the General Manager's contract with the District, imposed by the Board, and in accordance with governing laws and regulations. In summary, the General Manager shall: (1) have full charge and control of the maintenance, operation, and Yorba Linda Water District Board of Directors' Policies and Procedures Manual 14 Page 115 of 191 construction of the water works or water works system of the District; (2) have full power and authority to employ and discharge all employees and assistants at pleasure; (3) prescribe the duties of employees and assistants; (4) fix and alter the compensation of employees and assistants subject to budget limitations as approved by the Board; (5) perform other duties imposed by the Board; and (6) report to the Board in accordance with the rules and regulations as adopted by the Board. B. A Secretary and Assistant Secretary shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The Secretary, or the Assistant Secretary in the absence of the Secretary, shall attest all ordinances and resolutions approved and adopted by the Board, countersign all contract documents approved and adopted by the Board, prepare the minutes of each meeting held by the Board, and perform all duties set forth in the County Water District Law, set forth in these policies, imposed by the Board, and in accordance with governing laws and regulations. C. A Treasurer shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The Treasurer shall perform all duties set forth in the County Water District Law, set forth in these policies, imposed by the Board, and in accordance with governing laws and regulations. The Treasurer shall install and maintain a system of auditing and accounting that shall completely and at all times show the financial condition of the District. D. A member of the Board shall not serve as the General Manager, Secretary, Assistant Secretary or Treasurer. The same person may be appointed as General Manager and Secretary or Secretary and Treasurer. There shall be no additional compensation for also serving as Secretary, Assistant Secretary or Treasurer if the individual so serving is an employee of the District. E. The Secretary, Assistant Secretary, and Treasurer of the District shall serve as the Secretary, Assistant Secretary, and Treasurer of the Public Financing Corporation. The General Manager, Finance Manager, and Executive Assistant, shall serve as the Executive Director, Treasurer, and Secretary of the Financing Authority. Appointed staff of the Corporation and Authority shall be affirmed annually at the District's reorganization meeting held at the first regular meeting of the Board in December of each year or as necessary. F. The District shall insure against losses caused by an officer or employee of the District in lieu of providing a bond or bonds. The amount and terms of this insurance coverage shall be equivalent to the provisions specified in the District's insurance policy for Crime Coverage — Public Employee Theft. G. Individuals serving as General Manager, Secretary, Assistant Secretary, or Treasurer of the Board and the Corporation, and Executive Director, Treasurer, and Secretary of the Authority, may be removed from their appointments by a majority vote of the Board. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 15 Page 116 of 191 7.2 District Legal and Labor Counsel A. The District's Legal and Labor Counsel are law firms that are appointed by the Board of Directors and report to the Board during Board meetings. Legal Counsel shall serve as the attorney for the District in all legal matters pertaining to the operation, maintenance, and other related business of the District. Legal Counsel shall perform such duties as the Board or General Manager may request, and shall (1) review all Board actions to insure legality and acceptability under law; (2) prepare or review legal documents and provide legal counsel, as required by the Board or General Manager; and (3) attend and/or participate in Board meetings and other meetings as directed by the Board or the General Manager. 2. Labor Counsel shall serve as the attorney for the District in all legal matters pertaining to employment law and other related business of the District. Labor Counsel shall perform such duties as the Board or General Manager may request, and shall (1) review all employment related matters to insure legality and acceptability under law; (2) prepare or review employment and laborlab er related documents and provide legal counsel, as required by the Board or General Manager and (3) attend and/or participate in Board meetings and other meetings as directed by the Board or the General Manager. 7.3 District Auditor A. The District's Auditor is a certified audit firm that is appointed by and reports to the Board, and that conducts the District's annual audit and prepares the District's annual audit report. The District's auditor shall be rotated on a periodic basis. Contracts for independent auditing services shall be awarded for an initial period of three years, with the option of extending up to two subsequent years (for a maximum total of five), unless otherwise determined by the Board. 7.4 Consultants A. The Board may from time -to -time select, retain, compensate, define the scope and efforts of, and dismiss consultants to support or provide information to the Board in developing policy level decisions or in implementing Board actions. In doing so, the Board shall delegate to the General Manager the responsibility for day-to-day direction of the work of the consultant. 8.0 COMMITTEES 8.1 From time to time, the Board may establish committees, whether standing or ad hoc, to assist with the performance of its duties and policy advice. In keeping with the Board's broader focus, committees shall not direct the implementation of District programs and projects. Committees shall assist the Board by preparing policy alternatives and implications for Board consideration. Committees shall not act on the Board's behalf unless authorized by a majority vote of the Board. Said authorization shall not conflict with the duties assigned to the General Manager. In order to preserve the organizational structure and support the chain of command, committees shall not exercise authority over staff or staff operations. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 16 Page 117 of 191 8.2 The purpose of each established committee shall be reviewed by the Board on an annual basis, prior to making Director assignments, in order to determine their continuing relevance. 8.3 The Board previously adopted the Fair Political Practices Commission's (FPPC) Form 806 as the District's official form for reporting public official appointments and has directed staff to post a completed form on the District's website in accordance with the requirements set forth in FPPC Regulation 18705.5. 9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT 9.1 Directors' Compensation A. As of January 23, 2003, compensation for members of the Board shall be $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, including reasonable and necessary travel time (see Appendix 1). Compensation for any type of service shall not exceed ten days in any calendar month. B. Director attendance at events sponsored by the following organizations shall be preauthorized subject to budget limitations as approved by the Board: 1. Association of California Water Agencies (ACWA) 2. Association of California Water Agencies — Joint Powers Insurance Authority (ACWA-JPIA) 3. American Water Works Association (AWWA) 4. California Association of Sanitation Agencies (CASA) 5. California Special Districts Association (CSDA) 6. California -Nevada Section of American Water Works Association (CA -NV AWWA) 7. Chambers of Commerce 8. City, County and State Governmental Agencies (Including meetings with elected/appointed officials and staff.) 9. Colorado River Water Users Association (CRWUA) 10. Educational Institutions 11. Independent Special Districts of Orange County (ISDOC) 12. Metropolitan Water District of Southern California (MWD or MET) 13. Municipal Water District of Orange County (MWDOC) 14. Non-political Community Service Organizations 15. Orange County Local Agency Formation Commission (OC LAFCO) 16. Orange County Sanitation District (OCSD) 17. Orange County Water Association (OCWA) 18. Orange County Water District (OCWD) 19. Special District Leadership Foundation (SDLF) 20. Urban Water Institute (UWI) 21. Water Advisory Committee of Orange County (WACO) C. Director attendance at events sponsored by any other organization than those listed above requires preapproval or ratification by a majority vote of the Board in order to be considered as an activity for the purposes of compensation. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 17 Page 118 of 191 D. Directors shall complete an Activity Report and Compensation Form (see Exhibit D) on a monthly basis. Directors have until the 15th day of the following month to file said reports with the General Manager or his/her designee. If an activity report is not returned by this deadline, no compensation shall be paid to the Director for that reporting period. Exceptions to this provision shall be presented to the Board of Directors for review and approval. E. All activity reports shall be reviewed and approved by the President or the Vice President. The President's activity report shall be reviewed and approved by the Vice President. F. Increases in compensation are limited to five percent for each calendar year following the operative date of the last adjustment. The Board shall consider its compensation rate following the reorganization meeting held at the first regular meeting of the Board in December of each year. If the Board recommends an increase in the amount of compensation, an Ordinance shall be considered and adopted by the Board according to the following procedures: 1. A public hearing shall be held prior to adoption of the Ordinance. 2. Notice of the hearing shall be published in a newspaper of general circulation once a week for two successive weeks prior to the public hearing. 3. The Ordinance shall become effective 60 days from the date of its final passage. G. The District does not provide any of its Directors with loans. 9.2 Benefits A. Directors and their eligible dependents may participate in the health benefits plans provided by the District, including medical, dental and vision plans. The District shall pay the premium amount for Directors and 2/3 of the premium amount for eligible dependents. Directors are responsible for paying the balance of the premium amount for eligible dependents. Health benefits provided to Directors shall not be greater than the most generous plan being offered to any group of District employees. A Director is also eligible for District -provided post -service health benefits if the following conditions are satisfied: the Director's term began before January 1, 1995 and continued uninterrupted until on or after May 27, 2010; and the Director began receiving health benefits from the District before January 1, 1994. The rate of accrual for post -service health benefits is one year of benefits for each three years of service to the District as a Director. In addition to the terms and conditions provided herein, any terms or conditions set forth in the personnel rules of the District that are applicable to retiree health benefits shall also apply to post -service health benefits for Directors, except those conditions relating to good standing and adequate notice of retirement. Directors are also eligible for District - provided Group Life insurance and Accidental Death and Dismemberment insurance in amounts up to $10,000 each. Additionally, Directors may elect to participate in the District's deferred compensation plan. Enrollment in any of the above benefits plans is subject to the rules and restrictions of the plans. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 18 Page 119 of 191 9.3 Travel Expense Reimbursement A. Directors are encouraged to attend conferences, conventions, meetings, symposiums, intergovernmental meetings and legislative sessions relating to the mission of the District. Directors shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of their duties as required or authorized by the Board. Attendance at an event must be preapproved or ratified by a majority vote of the Board during a duly convened meeting in order to be considered as an activity for the purposes of payment or reimbursement of travel expenses. Directors' rates for reimbursement and payment of travel expenses shall not be greater than rates specified for District employees. B. Directors shall be reimbursed for actual costs to attend activities; as followsnot to exceed: Flight: Trip (Most Economical Class) Car Rental: Lodging: Published Group/Govt Rate) Meals: Actual and Necessary Expenses Coach or Economy Class$350 Per Round Government/Group Rates$50 Per Day (Economy to Standard Size Vehicle) Government/Group Rates$275 Per Night (Or $12075 Per Day $4030 Per Day C. Expenditures for lodging, meals, and transportation shall provide for reasonable and necessary comfort and convenience. Directors shall be mindful that public funds are being spent and that only a reasonable and necessary level of expense is warranted. D.When available, Directors must use coach class for commercial travel and group/government rates for lodging. If the group/government rate is not available, the reimbursable amount shall be limited to the Internal Revenue Service (IRS) per diem rates. Gannet be the arneu n set forth above On the rare OGG the gre eyer�on+�Tj mere than the mei i t set ferth abeye the reimbursable arneunt shall equal the group/gevernment rate. in the event a more the Feimbursable aMOURt shall be limited to �hP GGSt of the most eGonemiGal Glass of traRSpertation available as identified ,,..,, used, a��..,, ,,..,, `` ,, ^^ b� D. E. If an expense does not fall within the reimbursement rates identified in this policy, it must be preapproved by a majority vote of the Board in a public meeting. E. For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the time of travel. Personally owned vehicles used in the conduct of District business must be insured for property and liability damage in an amount not less than the minimum limits required by the California Financial Responsibility Act. In no case shall the amount paid for mileage reimbursement for use of a personally owned vehicle used for travel in lieu of air travel exceed the cost of coach class or equivalent airfare based on the date the Director was registered to attend an activity or conduct business on behalf of the District. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 19 Page 120 of 191 F. Meal expenses include the reasonable and necessary costs of meals and beverages, not including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not to exceed $75 per day. Meal expenses for partial days shall be reimbursed on a meal by meal basis as follows: $15 for breakfast, $25 for lunch, and $35 for dinner. Said maximums for meal expenses exclude taxes and gratuities which are considered actual and necessary expenses (see Section 9.3. G). Any amount spent over the daily or partial day reimbursable amounts set forth in this section may not be deducted from another day's reimbursable amount during that same activity. Additionally, any amounts not spent over the daily or partial day reimbursable amounts set forth above may not be added to another day's reimbursable amount during that same activity. No reimbursement shall be provided for alternative meals when the District has paid for the cost of the activity including any incorporated meals. Attendance at receptions before dinner shall not be considered a meal. F. Reimbursement for taxi, rideshare, rail, bus, or other reasonable -ground transportation shall be for actual costs plus tip not to exceed 20% and applicable taxPc G. Reimbursement for parking and toll charges shall be for actual costs. H. Meal expenses include the reasonable and necessary costs of meals and beverages, not including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not to exceed $12075 per day. Meal expenses for partial days shall be reimbursed on a meal by meal basis as follows: $2015 for breakfast, $4025 for lunch, and $6035 for dinner. Said maximums for meal expenses exclude taxes and gratuities which are considered actual and necessary expenses (see Section 9.3. 1). Any amount spent over the daily or partial day reimbursable amounts set forth in this section may not be deducted from another day's reimbursable amount during that same activity. Additionally, any amounts not spent over the daily or partial day reimbursable amounts set forth above may not be added to another day's reimbursable amount during that same activity. No reimbursement shall be provided for alternative meals when the District has paid for the cost of the activity including any incorporated meals. Attendance at receptions before dinner shall not be considered a meal. I. Actual and necessary expenses include taxes and gratuities for meals, tips for porters, baggage carriers, bell hops, and housekeepers. This does not include the cost of laundry, cleaning or pressing of clothes, or telephone calls. J. Reimbursement of all reasonable and necessary expenses for internet service to conduct District business while traveling shall be for actual costs. Arranaements for transaortation. lodaina. or reaistration fees that have cancellation or change penalties shall be carefully monitored by the requesting Director. If a cancellation or change in arrangements occurs due to a personal request or obligation of the Director, they shall be responsible for paying the corresponding penalty, except when determined by a majority vote of the Board during a duly convened meeting that the reason for the cancellation was legitimate and authorized. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 20 Page 121 of 191 H. For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the time of travel. Personally owned vehicles used in the conduct of District business must be insured for property and liability damage in an amount not less than the minimum limits required by the California Financial Responsibility Act. In no case shall the amount paid for mileage reimbursement for use of a personally owned vehicle used for travel in lieu of air travel exceed the cost of coach class or equivalent airfare. K. L. The District shall not incur any costs for a spouse, or other accompanying person. I.M. If an expense does not fall within the reimbursement rates identified in this policy, it must be preapproved by a majority vote of the Board during a duly convened meeting. J. N. In order to obtain reimbursement for qualified expenses, the following procedures must be followed: 1. Directors shall submit a completed Travel Expense Reimbursement Form (see Exhibit E) for conference, convention or symposium attendance, together with all original itemized receipts and corresponding route maps, within 30 calendar days of when the expense was incurred. 2. Directors shall also submit a completed Meeting and Mileage Expense Reimbursement Form (see Exhibit F) for local meeting attendance, together with all original itemized receipts and corresponding route maps, within 30 calendar days following the end of each month. 3. If the Director does not file an expense report within the above listed deadlines, the District will not reimburse mileage or out-of-pocket expenses. Exceptions to this provision shall be presented to the Board of Directors for review and approval. 4. For any activity that the District prepays expenses, the Director is still required to file an expense report to ensure that any expenses prepaid by the District are properly accounted for. Staff shall assist Directors with these reports as needed. To enforce the timely filing of expense reports the District may, by majority vote of the Board, stop prepaying conference and travel expenses. 5. All expense reimbursement requests shall be reviewed and approved by the President or Vice PresidentFiRaRGe MaRager or the Gen ral MaRager. The President's requests shall be reviewed and approved by the Vice President and vice versa. or by another available Director. 6. With the exception of mileage reimbursement, any expense shown on the form must have a corresponding, attached original itemized receipt or other verification document. Summary receipts for meals cannot be accepted as a verification document. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 21 Page 122 of 191 7. If a receipt is lost or not provided, the Director must submit a completed Missing Receipt Affidavit Form (see Exhibit G) as substantiation of the expense. 8. Directors shall also submit a completed Miscellaneous Gratuities Form (see Exhibit H) for such expenses paid in cash without a receipt. 9. All forms, receipts and verification documents shall be public documents subject to redaction of any confidential information, such as credit card numbers. K.O. A Director shall not attend a conference or training event for which there is an expense to the District if it occurs after the Director has announced his/her pending resignation, or if it occurs after an election in which it has been determined that the Director will not retain his/her seat on the Board. A Director shall not attend a conference or training event when it is apparent that there is no significant benefit to the District. L. P. Directors shall provide a brief report about the activity at the next regular Board meeting following attendance. Said report shall detail what was learned at the session(s) that will be of benefit to the District and can be submitted in written or verbal form though ideally no longer than three minutes. Materials from session(s) may be delivered to the General Manager for inclusion in the District's library for future use. 9.4 District Issued Credit Cards A. Directors shall be issued credit cards for their use while traveling or attending meetings on behalf of the District. All purchases made with this card shall comply with the limitations contained in this policy. Personal purchases using this card are strictly prohibited. B. Directors shall submit all original itemized receipts along with appropriate forms (see Section 9.3. J and Exhibits E and F) identifying purchases made with a District credit card within 30 calendar days of when the expense was incurred. C. Directors shall report lost or stolen cards to the Finance Manager immediately to prevent potential liabilities. D. Directors shall return their card to the Finance Manager when leaving office. 9.5 Communications Expense Reimbursement A. In order to facilitate operational efficiency and reduce expenses, the Board has determined that it is in the best interests of the District to have all agendas and other District information distributed to the Board via electronic means instead of providing paper copies whenever possible. While Director participation in and support of this initiative is encouraged, it is not required. Participating Directors are eligible for the reimbursement of expenses associated with the purchase of necessary electronic equipment and related items provided: Yorba Linda Water District Board of Directors' Policies and Procedures Manual 22 Page 123 of 191 1. The Director is an elected official of the District with more than two months remaining in his/her current term of office. 2. The Director has submitted a completed Communications Expense Reimbursement Form (see Exhibit 1) in accordance with established procedures. 3. The District shall provide reimbursement, up to $1,000 including applicable taxes and fees every four years (or sooner in the event of loss or theft), for the cost of electronic equipment and related items of the Director's choosing. Qualifying electronic equipment and related items shall include tablets, laptop computers, tablet/laptop covers or cases, protective screen wraps, and downloadable applications specific to the conduct of District business, such as word processing, spreadsheet or PDF annotation applications. 4. Expenses that are not reimbursable include, but are not limited to, gift wrapping, engraving, downloadable applications (other than those used specifically for conducting District business) and additional adaptors. 5. One hundred percent of the electronic equipment and approved itemized expenses reimbursed shall be reported on the Director's Form W-2 as taxable income. In providing this information, the District is not offering tax advice. Directors having questions concerning the tax implications of electronic communications reimbursement benefits are urged to contact the Internal Revenue Service or other experts in tax law. B. Reimbursements shall be processed when proof of purchase and original itemized receipts are submitted by the Director along with a completed form within 30 days of purchase. C. Failure to submit a completed form within this time frame shall result in a denial of the Director's request for reimbursement of the expense. Exceptions to this provision shall be presented to the Board of Directors for review and approval. 1. The electronic equipment and related items for which reimbursement is provided shall become the property of the Director and all maintenance is the sole responsibility of the Director. 2. Notwithstanding the foregoing, staff may, from time to time as deemed necessary, provide paper copies of District information to Directors and such provision of paper copies shall not affect the reimbursement of expenses as provided in this section. D. Should a Director experience a loss or theft of electronic equipment for which the full or partial expense was reimbursed by the District, said Director shall submit a written statement and/or police report to the Finance Manager or the General Manager for auditing purposes prior to requesting reimbursement of expenses for the purchase of replacement equipment. Requests for reimbursement of expenses for replacement equipment shall be subject to the limitations and requirements as set forth above. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 23 Page 124 of 191 E. All communications expense reimbursement requests shall be reviewed and approved by the President or Vice PresidentF�TEe—Managerthe General M . The President's requests shall be reviewed and approved by the Vice President and vice versa, or by another available Director. Any requests for reimbursement that fall outside the limitations contained in this policy shall be reviewed and a_reapproved by a majority vote of the Board during a duly convened meetingthe Presode„t or Vine President. 9.6 Disclosure of Expenditures/Reimbursements A. A full accounting of expenditures of public funds under this policy shall be made and become part of the records of the District. B. All reimbursements paid by the District of at least $100 for each individual charge for services or product received, shall be disclosed in an annual report following the end of each fiscal year. Reimbursement of an individual charge includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to any Director. This report shall be made available for public inspection upon request. C. All travel expenses and reimbursements paid by the District on behalf of a Director shall be disclosed in a quarterly report and provided to the Board for review at a regular meeting. 10.0 BOARD MEETINGS, GENERAL All meetings of the Board shall be held at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California. All meetings of the Board shall be open and public and all persons are invited to attend. The District shall continue to implement all applicable requirements of the Ralph M. Brown Act to ensure transparent, open and responsive government. 10.1 Regular Meetings A. Effective June 1, 2022, Aall regular meetings of the Board shall be held on the second and fourth Tuesday of each month commencing at 6:30 p.m. A workshop meetiRg shall be hold the feu th Tuesday of eanh month nemmenniRg at 9:30 a m unless deemed unnecessary by the President or a majority of the Board. Closed Sessions scheduled to occur on the same day as a regular meeting may be noticed separately as a special meeting. Any member of the Board may make a motion to complete any item under discussion during meetings lasting more than four hours from the time of commencement. All remaining items on the agenda which have not been acted upon shall be continued to the next regular meeting or as specified by the Board. 10.2 Special Meetings A. Special meetings of the Board may be called by the President or a majority of the Board. Whenever a special meeting of the Board is called, notice in writing shall be delivered by the Secretary to each Director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The Yorba Linda Water District Board of Directors' Policies and Procedures Manual 24 Page 125 of 191 11.0 notice shall be delivered personally or by any other means and shall be received at least 24 hours in advance of the meeting. The notice shall specify the time and place of such meeting and the purpose of the meeting. The written notice may be dispensed with as to any Director who, at or prior to the time the meeting convenes, files with the Secretary a written waiver of notice (see Exhibit J). The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. 10.3 Emergency Meetings A. In the event of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the Board may hold an emergency special meeting without complying with the 24 hour notice required in Section 10.2 herein. An emergency situation means a crippling disaster which severely impairs public health, safety, or both. The President, or the Vice President in the absence of the President, or the General Manager, may determine if an emergency situation exists. B. Whenever an emergency meeting of the Board is called, notice in writing shall be delivered by the Secretary to each Director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The notice shall be delivered personally or by any other means and shall be received at least one hour in advance of the meeting. In the event that telephonic services are not functioning, the notice requirement of one hour is waived. The Secretary shall then notify such newspapers, radio stations, or television states of the fact of the holding of the emergency meeting, and of any action taken by the Board, as soon after the meeting as possible. C. No Closed Session may be held during an emergency meeting, and all other rules governing special meetings shall be observed with the exception of the 24 hour notice. The minutes of the emergency meeting, a list of persons the Board or designee notified or attempted to notify, a copy of the roll call vote(s), and any actions taken at such meeting shall be posted for a minimum of ten days in the District office as soon after the meeting as possible. BOARD MEETINGS, AGENDAS 11.1 Agendas A. Any matter which is to be considered for approval or adoption by the Board at the meeting must be submitted to the Board as part of an agenda. All ordinances, resolutions and contracts shall be reviewed by legal counsel and approved as to form and legality prior to submission for consideration by the Board. B. The Secretary shall, under direction of the General Manager, prepare an agenda of such matters according to Section 11.2 herein, entitled "Order of Business", including a description of the items to be considered or discussed and, where deemed appropriate by the General Manager, a staff recommendation for each item. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 25 Page 126 of 191 C. A copy of the draft agenda for every meeting of the Board (or Committee) shall be provided to the President and Vice President (or assigned Committee members)presiding Chair (should one be appointed) for review prior to posting by the Secretary. D. A copy of the finalized agenda for every regular meeting of the Board shall be posted at least 72 hours prior to the meeting in a place that is freely accessible to members of the public. Once posted, copies of the complete agenda and supporting materials shall be available for public inspection during business hours at the District office and on the District's website. E. Agendas for all special meetings of the Board shall be posted in the same manner at least 24 hours prior to the meeting. The agenda for a special meeting of the Board is limited to only those matters specifically set forth in the purpose of the call for the special meeting. No other business shall be considered at a special meeting. F. All agendas and other District information shall be distributed to the Board via electronic means instead of providing paper copies. Director incurred expenses for electronic equipment and related items required for receiving, accessing and printing all agendas and information shall be reimbursed in accordance with Section 9.0 herein. G. A copy of each agenda for a meeting of the Board shall be mailed to members of the public so requesting them in writing. Any member of the public requesting a copy of a complete agenda and supporting materials shall be charged, in advance, for reproduction costs plus mailing expenses. Exceptions are public agencies, members of the public who request a copy of the agenda without supporting materials, and individuals requesting a copy of an agenda, with or without supporting materials, that contains a specific matter involving that individual as a party. H. All non-exempt writings related to an agenda item and distributed to a majority of the Board less than 72 hours prior to the meeting shall be made available for public review at the same time. I. Any Director may contact the General Manager and request an item to be placed on an agenda no later than 2448 hours before an agenda is scheduled to be closed. In general, all agendas will be closed on Monday's` ednesday at 12:00 p.m. the week prior to the meeting date. J. Items that require compilation of readily available written information, documents, reports, studies, or analyses shall not require formal Board approval before placement on an agenda. K. Items that require more than four hours of staff or consultant time for compilation, or if they require less than four hours but are of a recurring nature, shall be Yorba Linda Water District Board of Directors' Policies and Procedures Manual 26 Page 127 of 191 approved by a majority vote of the Board during a duly convened meeting before placement on an agenda. L. Any member of the public may request that a matter directly related to District business be placed on the agenda of a regularly scheduled meeting of the Board, subject to the following conditions: The request must be in writing and submitted to the General Manager together with supporting documents and information, if any, at least 10 days prior to the date of the meeting. 2. The General Manager shall be the sole judge of whether the public request is or is not a "matter directly related to District business" and if the matter is to be placed on a future agenda. The public member requesting the agenda item may appeal the General Manager's decision at the next regular meeting of the Board. Any Director may request that the item be placed on the agenda of the Board's next regular meeting. 3. No matter which is legally a proper subject for consideration by the Board in Closed Session shall be accepted. 4. The Board may place limitations on the total time to be devoted to a public request issue at any meeting, and may limit the time allowed for any one person to speak on the issue at the meeting. M. Any member of the public may request to present electronic material (such as a PowerPoint presentation) directly related to District business during Public Comments or in relation to a specific agenda item during a regularly scheduled meeting of the Board, subject to the following conditions: The request must be made in writing and submitted to the General Manager together with all electronic materials at least 12 hours prior to the meeting. 2. The General Manager shall be the sole judge of whether the electronic material is or is not a "matter directly related to District business" and if the material is to be presented during a regularly scheduled Board meeting. The public member requesting to present the electronic material may appeal the General Manager's decision at the next regular meeting of the Board. Any Director may request that the electronic material be presented at the Board's next regular meeting. 11.2 Order of Business A. Upon convening the meeting at the hour set on the date of each meeting, the members of the Board, the Secretary and General Manager of the District shall take their regular stations in the Board Meeting Room, and the business of the Board shall be taken up for consideration. The Presiding Officer shall immediately call the Board to order and lead in the Pledge of Allegiance to the flag of the United States of America. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 27 Page 128 of 191 B. Before proceeding with the business of the Board, the Secretary shall call the roll of the Directors. The Secretary shall enter the names of all Directors, Officers, staff members and visitors (if known) present in the Minutes of the meeting. C. If a quorum is present, the Secretary shall so advise the Presiding Officer. If a quorum is not present, the Secretary may adjourn the meeting to a time certain for the purpose of obtaining a quorum. Any such reconvened regular meeting shall not constitute a special meeting. In the event a regular or special meeting of the Board is adjourned to a time and date certain, the Secretary shall post a notice of adjournment in a place that is freely accessible to members of the public within 24 hours of such adjournment. D. Three of the five Directors elected or appointed to the Board shall constitute a quorum for any meeting of the Board. Irrespective of the number of Board members constituting a quorum for a particular meeting, a majority vote of the Board shall consist of at least three votes. No ordinance, resolution or motion shall be passed or become effective without the affirmative votes of at least a majority of the members of the Board. E. Directors may attend Board and Committee meetings via teleconference provided the meeting has been duly noticed as a teleconference meeting in compliance with requirements of the Ralph M. Brown Act. Duly noticed teleconference locations may be outside the District's jurisdictional boundaries, but for purposes of establishing a quorum, at least three Directors must be participating in the meeting from within the District's jurisdictional boundaries. A Director is entitled to participate fully in the meeting and vote from a teleconference location, and all votes shall be taken by roll call. Through January 1, 2024, certain provisions related to the noticing and conduct of teleconference meetings may be suspended due to a state of emergency or circumstances that could present imminent risks to the health and safety of meeting attendees in accordance with the provisions of AR 361 F. The Presiding Officer may, on his/her own initiative or at the request of any two Directors, take any item of business out of order, either as to the general order of business or as to the specific agenda as the Secretary has prepared it. G. The Board may take action on items not appearing on the posted agenda for regular meetings under the following circumstances: Upon determination by a majority vote of the Board that an emergency, work stoppage or crippling disaster exists that impairs public health and/or safety. 2. Upon determination by a two-thirds vote of the Board, or by all Directors if only three are present, that a matter came to the attention of the District subsequent to posting the agenda that needs immediate action by the Board. 3. When an item was posted on the agenda of, and was continued from, a meeting held not more than five days earlier. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 28 Page 129 of 191 H. The Order of Business taken up for consideration by the Board is generally organized so that high priority matters are addressed at the beginning of the meeting, and is generally in the following sequence: 1. Introductions and Presentations 2. Public Comments 3. Public Hearings 4. Consent Calendar 5. Action Calendar 6. Discussion Calendar 7. Informational Reports and Other Business 8. Closed Session(s) 9. Adjournment I. Any person desiring to speak shall first address the chair. Upon recognition by the Presiding Officer, the speaker shall be invited to state his/her name, representation and/or affiliation and the matter on which they wish to comment. If the matter relates to an item on the current agenda, the Presiding Officer shall recognize the person and invite their comment when the item is considered. Comments are limited to matters of public interest within the jurisdiction of the District, and shall be no more than three minutes in length unless a time extension is granted by the Presiding Officer. A maximum of 20 minutes shall be allotted for each subject matter pursuant to the discretion of the Presiding Officer. No action shall be taken on matters not appearing on agenda. J. The Public Hearings portion of the agenda, if any, shall be held at the time specified in the legal notice advertising such hearing. In general, the order of procedure for a public hearing is as follows: 1. Opening of Hearing by Presiding Officer 2. Verification of Notice of Hearing Provided by Board Secretary 3. Reports by General Manager, Staff and/or Consultant 4. Comments from the Public Speaking in Favor and/or Against the Issue 5. Receipt of Written Communications from the Public 6. Continue or Closing of Hearing by Presiding Officer 7. Questions to Staff and Board Discussion 8. Consideration of Action by the Board K. The Consent Calendar portion of the agenda shall be consideration, in a single action, of items determined by the Secretary to be routine matters, status reports or documents implementing previous Board instructions. If a Director has a question or wishes to discuss a Consent Calendar item, they may do so without formally removing the item from the Consent Calendar. If, after such discussion, a Director, staff member or member of the public has a question or wishes to address a Consent Calendar item further, they may request that the item be removed for further discussion. The Presiding Officer shall immediately grant such requests and transfer the removed item to the Action Calendar for later discussion. Items removed from the Consent Calendar for discussion shall be acted upon separately. All items remaining on the Consent Calendar shall be considered for approval by a single motion. Examples of matters appearing on the Consent Calendar may include, but are not limited to: Yorba Linda Water District Board of Directors' Policies and Procedures Manual 29 Page 130 of 191 1. Minutes of Previous Board Meetings 2. Approval to Pay Warrants 3. Routine Environmental Assessments 4. Approval of Routine Terms and Conditions for Water and/or Sewer Service 5. Approval of Change Orders (With a dollar value within the General Manager's authority consistent with the approved purchasing policy.) 6. Approval of Contracts (For projects identified in the adopted budget.) 7. Final Acceptance of Facilities 8. Disposition of Liability Claims 9. Other Routine Administrative Matters L. The Action Calendar portion of the agenda shall include items requiring staff presentation and/or Board discussion prior to formal Board action. Items shall generally be listed in order of priority and with items of a similar nature grouped together. Items may be addressed out of order upon request and with the consent of the Presiding Officer. M. The Discussion Calendar shall include matters that do not require Board action or that cannot reasonably be expected to result in Board action at that meeting. Matters appropriate for the Discussion Calendar include technical presentations to the Board, review of drafts of proposed policies and, in general, items for which District staff seeks the advice and counsel of the Board. When time permits, the Board believes the District's best interests are served by discussing more complex matters at one meeting and considering formal action on them at a subsequent meeting. N. The Informational Reports and Other Business portion of the agenda provides an opportunity for the presentation of reports by the General Manager, reports from Committees, reports by Directors who have attended outside meetings, and general comments by Directors. It also provides an opportunity for the Board to schedule future meetings and assignments on the Board's activity calendar. Requests for items to be placed on a future agenda shall be subject to the provisions in Section 11.1 J -K. O. Closed Sessions are strictly limited to the open meeting exceptions as defined in the Ralph M. Brown Act. At times, during Board meetings, the Board may adjourn into Closed Session to discuss personnel matters, real estate negotiations, existing or anticipated litigation or other matters as specified in the exceptions set forth in the Brown Act. Appropriate agenda descriptions are also required for Closed Session items. P. A motion to adjourn must be moved by a Director and seconded by another Director, and is subject to debate. No further business can be conducted after an affirmative vote to adjourn. Q. The Board may adjourn any regular or adjourned regular meeting to a time and place specified in the motion of adjournment so approved by the Board. 12.0 BOARD MEETINGS, MINUTES Yorba Linda Water District Board of Directors' Policies and Procedures Manual 30 Page 131 of 191 12.1 The Secretary shall keep minutes of all Board meetings. Minutes are to record actions taken and meaningful discussion; they are not intended to be verbatim records. Members of the public requesting information about a meeting shall be encouraged to listen to the audio recording made of each meeting. Draft minutes shall be distributed to the Board for review and approval at the next regular meeting or as soon as possible thereafter. Minutes may be approved as part of the Consent Calendar. 12.2 The official minutes of all Board meetings shall be kept in a fire -proof vault or in fire- resistant locked cabinets at the District's Administration office. An audio and/or video recording shall be made of all regular Board meetings, including public hearings, and retained in accordance with the District's records retention policy. 13.0 BOARD MEETINGS, CONDUCT 13.1 Guidelines for Discussion These guidelines are intended to formalize the meeting so that each Director and members of the public, in due course, may be heard (see also Exhibit K). A. The Presiding Officer shall decide, subject to a question of order by any Director, the degree of enforcement of these guidelines at any time during any meeting. B. The Board prefers a flexible form of meeting, believing that this enhances the decision-making process and may not always conduct its meetings with formal "rules of order" or parliamentary procedure. C. The Presiding Officer shall read aloud the title of each item on the agenda as considered with the exception of items on the Consent Calendar. D. Staff will generally provide a presentation for each action or discussion item following which the Presiding Officer will open the floor to public comment on the matter under consideration (see Section 11.2 1). E. Following public comment, the Board will discuss the matter being considered and address questions or comments to staff. F. Any Director desiring to speak shall first address the chair. Upon recognition by the Presiding Officer, the Director may speak freely with respect to the matter then before the Board but shall confine his/her comments to the subject under discussion. Any Director, once recognized, shall not be interrupted except by a call to order from the Presiding Officer. If a Director is called to order, he/she shall cease speaking until the question or order is determined; if determined to be in order, they may proceed. G. Any Director moving the adoption or approval of a matter may call for the question. H. The Presiding Officer may move, second or debate motions from the chair, subject only to such limitations of debate as may be imposed on all Directors, and shall not be deprived of any of the rights and privileges of a Director by serving as the Presiding Officer. The Presiding Officer may vote on all questions or motions before the Board, with his/her name being called last in a roll call vote. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 31 Page 132 of 191 I. True motions to reconsider any Board action must be made at the same meeting at which the original action was taken; however, any Director may make any other type of motion at any meeting. J. Al;metiens shall -be adopted by FG11c-all Yete.The Secretary shall record in the Minutes any dissenting and abstaining votes, or disqualification from voting due to a conflict of interest. K. Unless a Director declares a conflict of interest or abstains, silence shall be recorded in the Minutes as an affirmative vote. L. The Presiding Officer for each meeting has the responsibility to preserve order and decorum. If at any time, a Director believes order is not being maintained or that procedures being followed are not adequate for the decision-making process at hand, he/she shall call this fact to the attention of the Presiding Officer and request corrective action. If the corrective action taken by the Presiding Officer is not satisfactory, a motion for specific corrective action may be made to the Board. In that event, a majority vote of the Board shall determine the action to be taken. M. In the event any person or group of people makes personal, impertinent or slanderous remarks or becomes boisterous while attending a District Board meeting, the Presiding Officer shall call for order. If the person or group refuses to comply with the Presiding Officer's request for order, the Presiding Officer may declare a recess and summon a law enforcement officer to remove the person(s) from the room. Once the Presiding Officer takes this action, permission for such person(s) to remain at the meeting requires a motion approved by a majority vote of the Board. When, in the judgment of the Presiding Officer, order is restored, the meeting shall reconvene and continue with the Board's business. 14.0 BOARD ACTIONS AND DECISIONS 14.1 The Board shall act only by Ordinance, Resolution or Motion. The Presiding Officer shall state each matter as it is presented for consideration by the Board and shall announce each decision of the Board. 14.2 Ordinances are an authoritative decree or municipal regulation of the District. Ordinances shall relate to no more than one subject, which shall be clearly expressed in the title of the ordinance. No ordinance, or section thereof, shall be amended or repealed unless the new ordinances contains the title of the ordinance or section amended or repealed. When applicable, ordinances shall be identified to the Board as replacements to existing ordinances or sections thereof. Ordinances must be moved and seconded and shall be adopted only by a roll call vote. The Secretary shall record the names of all Directors and identify them as voting Aye, No, Abstain, or Absent on each adopted ordinance. All ordinances shall be signed by the Presiding Officer and attested by the Secretary. Ordinances shall be in full force and effect upon adoption unless otherwise provided by law, and the Secretary shall be responsible for compliance with any and all legal requirements for publication of the ordinance. 14.3 Resolutions are a formal expression of opinion, will or intent of the Board. Resolutions must be moved and seconded and shall be adopted only by a roll call vote. The Secretary Yorba Linda Water District Board of Directors' Policies and Procedures Manual 32 Page 133 of 191 shall record names of all Directors and identify them as voting Aye, No, Abstain, or Absent on each adopted resolution. All resolutions shall be signed by the Presiding Officer and attested by the Secretary. 14.4 Motions are proposals, made by a Director during a Board meeting, for action, inclination of the mind or will, or a formal proposal made in a deliberative manner by the Board. Every motion considered by the Board must be moved by a Director, seconded by another Director and is subject to debate. 14.5 Except where action is taken by the unanimous vote of all Directors present and voting, the Secretary shall record the names of all Directors and identify them as voting Aye, No, Abstain or Absent upon the passage of all ordinances, resolutions, or motions and enter them upon the Minutes of the Board. 15.0 EXHIBITS AND APPENDIXES Exhibits A. Acknowledgement B. Assessment Survey of Governing Body's Effectiveness C. Sample Conflict of Interest Declarations D. Activity Report and Compensation Form E. Travel Expense Reimbursement Form F. Meeting and Mileage Expense Reimbursement Form G. Missing Receipt Affidavit Form H. Miscellaneous Gratuities Form I. Communications Expense Reimbursement Form J. Waiver of Written Notice of Special and Emergency Meetings K. General Guidelines for Parliamentary Procedure Appendixes 1. Setting Compensation for Members of the Board (Ord. 03-01) Yorba Linda Water District Board of Directors' Policies and Procedures Manual 33 Page 134 of 191 RESOLUTION NO. 2022 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING THE BOARD OF DIRECTORS POLICIES AND PROCEDURES AND RESCINDING RESOLUTION NOS. 18-06,18-15,2020-04, AND 2020-13 WHEREAS, the Yorba Linda Water District was formed pursuant to Division 12 of the California Water Code; and WHEREAS, Section 30530 of the Water Code provides that the Board shall establish rules for its proceedings; and WHEREAS, such rules for proceedings were formerly established and adopted by Resolution No. 18-06 and amended by Resolution Nos. 18-15, 2020-04, and 2020-13; and WHEREAS, it is the desire of the Board of Directors to further amend these rules to incorporate and clarify certain topics. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: SECTION 1. The Board of Directors Policies and Procedures are hereby adopted as attached hereto and by this reference incorporated herein. SECTION 2. The policies and procedures contained in this manual shall take effect immediately and Resolution Nos. 18-06, 18-15, 2020-04, and 2020-13 are hereby rescinded. PASSED AND ADOPTED this 121h day of April 2022 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, PhD., President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2022 -XX Amending Board Policies and Procedures Page 135 of 191 YORBA LINDA WATER DISTRICT Board of Directors Policies and Procedures Manual Last Amended April 12, 2022 I:? -=a IMI I, Page 136 of 191 TABLE OF CONTENTS 1.0 PURPOSE AND SCOPE......................................................................................................................3 2.0 MISSION, VISION AND CORE VALUES...........................................................................................3 2.1 Mission Statement........................................................................................................................................3 2.2 Vision............................................................................................................................................................3 2.3 Core Values..................................................................................................................................................3 3.0 BASIS OF AUTHORITY........................................................................................................................4 4.0 DUTIES, RESPONSIBILITIES AND CONDUCT...............................................................................4 4.1 Duties and Responsibilities...........................................................................................................................4 4.2 Code of Conduct and Ethics.........................................................................................................................7 5.0 COMPOSITION, TERMS AND VACANCY......................................................................................12 6.0 OFFICERS............................................................................................................................................13 6.1 President and Vice President.....................................................................................................................13 7.0 APPOINTED STAFF AND OTHERS................................................................................................14 7.1 General Manager, Secretary, Assistant Secretary and Treasurer.............................................................14 7.2 District Legal and Labor Counsel...............................................................................................................16 7.3 District Auditor............................................................................................................................................16 7.4 Consultants.................................................................................................................................................16 8.0 COMMITTEES......................................................................................................................................16 9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT ................17 9.1 Directors' Compensation............................................................................................................................17 9.2 Benefits.......................................................................................................................................................18 9.3 Travel Expense Reimbursement................................................................................................................19 9.4 District Issued Credit Cards.......................................................................................................................22 9.5 Communications Expense Reimbursement................................................................................................22 9.6 Disclosure of Expenditures/Reimbursements.............................................................................................24 10.0 BOARD MEETINGS, GENERAL.......................................................................................................24 10.1 Regular Meetings........................................................................................................................................24 10.2 Special Meetings........................................................................................................................................24 10.3 Emergency Meetings..................................................................................................................................25 11.0 BOARD MEETINGS, AGENDAS......................................................................................................25 11.1 Agendas......................................................................................................................................................25 11.2 Order of Business.......................................................................................................................................27 12.0 BOARD MEETINGS, MINUTES........................................................................................................30 13.0 BOARD MEETINGS, CONDUCT......................................................................................................31 13.1 Guidelines for Discussion...........................................................................................................................31 14.0 BOARD ACTIONS AND DECISIONS..............................................................................................32 15.0 EXHIBITS AND APPENDIXES..........................................................................................................33 forba Linda Water District Board of Directors' Policies and Procedures Manual 2 Page 137 of 191 1.0 PURPOSE AND SCOPE 1.1 The purpose of this manual is to provide a compilation of policies and procedures approved by the Board to facilitate the proper conduct of District business. Each Director shall be provided with a copy of this manual, acknowledge receipt in writing (see Exhibit A), and affirm their intent to comply with the policies and procedures contained herein. If any portion of this manual is in conflict with federal or state law or regulations that apply to the District, said legislation or regulations shall prevail. 2.0 MISSION, VISION AND CORE VALUES 2.1 Mission Statement Yorba Linda Water District will provide reliable water and sewer services to protect public health and the environment with financial integrity and superior customer service. 2.2 Vision Yorba Linda Water District will accomplish our mission to improve the quality of life for those we serve by: A. Embracing Proven Technology B. Improving Customer Satisfaction C. Providing Efficient and Responsive Operations D. Ensuring Reliable Infrastructure 2.3 Core Values The Yorba Linda Water District Board of Directors and staff are guided in everything we do by the following core values - Integrity — alues: Integrity— We demonstrate integrity every day by practicing the highest ethical standards and by ensuring that our actions follow our words. Accountability — We acknowledge that both the Board and staff of the District are accountable to the public that we serve, as well as to each other. Responsibility - We take full responsibility for our actions. We maintain a commitment of courtesy, assessment, and resolution with all customer concerns. Transparency — We listen to our customers and communicate openly about our policies, processes, and plans for the future. Teamwork — We work together by sharing information and resources to achieve common goals. Respect — We ensure every voice of the District is treated with dignity and civility; differences are valued and individual abilities and contributions are recognized. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 3 Page 138 of 191 3.0 BASIS OF AUTHORITY 3.1 The District is a County Water District, organized and existing under the County Water District Law. The Board is the legislative body, and functions as the District's policymaking body. It can only function as a unit. Apart from their role as a part of this unit, individual Directors have no authority with regard to any aspect of District business. 3.2 As individuals, Directors may not commit the District to any policy, act, or expenditure without prior Board approval nor give direction to the General Manager, staff, legal counsel or consultants without prior Board approval (see also Section 4.1 A). Directors do not represent any fractional segment or region of the community, but are part of a legislative body that represents and acts for the District as a whole. Since Directors are elected officials, no Director may delegate his/her authority to act as a Director. 4.0 DUTIES, RESPONSIBILITIES AND CONDUCT 4.1 Duties and Responsibilities A. The Board's primary responsibility is the formulation and evaluation of District policy. The General Manager is responsible for running the District's business. Routine matters concerning operational aspects of the District are delegated to professional staff members by the General Manager. Directors are responsible for monitoring District progress in attaining its goals and objectives, while pursuing its mission. The Board establishes goals, objectives, expectations, and measurement criteria for the General Manager's performance. Board members shall provide policy direction and instructions to the General Manager on matters within the authority of the Board by a majority vote during a duly convened meeting of the Board. B. In order to assist in the governance of the behavior between and among members of the Board, the following practices shall be observed: 1. The dignity, style, values and opinions of each Director shall be respected. 2. Responsiveness and attentive listening in communication is encouraged. 3. The needs of the District's constituents shall be the priority of the Board of Directors. 4. Directors shall commit themselves to emphasizing the positive, avoiding double talk, hidden agendas, gossip, backbiting, and other negative forms of interaction. 5. Directors shall commit themselves to focusing on issues and not personalities. The presentation of the opinions of others shall be encouraged. Cliques and voting blocks based on personalities rather than issues shall be avoided. 6. Differing viewpoints are healthy in the decision-making process. Individuals have the right to disagree with ideas and opinions, but without being disagreeable. Once the Board takes action, Directors shall commit to Yorba Linda Water District Board of Directors' Policies and Procedures Manual 4 Page 139 of 191 supporting said action and not create barriers to the implementation of said action. C. In order to maintain effective working relationships and support the chain of command, the following procedures shall be followed: 1. Board members shall address matters within the authority of the General Manager through the General Manager, not directly through District employees, legal counsel, or consultants. 2. Accordingly, individual Directors' requests for information as necessary to assist in decision making and policy direction shall always be made to the General Manager. 3. Requests for readily available written information, documents, reports, studies, or analyses shall not require formal Board approval. 4. Requests that require more than four hours of staff or consultant time for compilation, or if they require less than four hours but are of a recurring nature, shall be approved by a majority vote of the Board during a duly convened meeting. 5. Responsive materials to Directors' requests for information shall be distributed by the General Manager or his/her designee to all Board members at the same time. 6. If the General Manager's response is deemed inadequate, a Director may contact the Board President or raise the issue directly at a Board meeting, where the Board shall determine by majority vote whether or not the issue warrants attention and if so, schedule it for a future meeting. 7. The General Manager or his/her designee's time spent with Directors or responding to Directors' requests shall also be tracked and made available to the Board for evaluation on a quarterly basis. 8. If the General Manager anticipates being unavailable, he/she shall notify the Board in advance and provide a designee contact. 9. When the General Manager is unavailable in person or by technological means, Board members, at their discretion, may contact the General Manager's designee. 10. Board members shall refrain from making requests directly to District employees or legal counsel to undertake analysis, perform work assignments or change the priority of work assignments. District employees have been instructed to notify the General Manager of all requests received from a Board member within 48 hours. 11. If approached by an employee concerning District policy, Board members shall direct inquiries to the appropriate staff supervisor or General Manager. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 5 Page 140 of 191 12. In handling complaints from residents and property owners of the District, said complaints shall be referred directly to the General Manager. 13. In handling matters related to public safety, concerns shall be reported to the General Manager or the District office. Emergency situations shall be dealt with immediately by seeking appropriate assistance. 14. In seeking clarification for policy -related concerns, especially those involving personnel, legal action, land acquisition and development, finances and programming, said concerns shall be referred directly to the General Manager. D. The work of the District is a team effort. All individuals shall work together in the collaborative process, assisting each other in conducting the affairs of the District. 1. When responding to constituent requests and concerns, Directors shall be courteous, responding to individuals in a positive manner and routing their questions through appropriate channels. 2. Directors shall develop a working relationship with the General Manager wherein current issues, concerns and District projects can be discussed comfortably and openly. 3. Directors shall function as a part of the whole. Issues shall be brought to the attention of the Board as a whole, rather than to individual members selectively. E. Directors shall attend all meetings of the Board, including committee, agency, and intergovernmental meetings to which they may be assigned, unless there is good cause for absence, and be properly prepared for participation and deliberation. F. Should a Director have a question related to an agenda item when preparing for a meeting, such questions should be submitted to the General Manager at least 24 hours in advance of the meeting. G. New Directors shall participate in a minimum of six hours of basic governance training within one year from the first day of service with the District. Participation in the Governance Foundations course, offered by the California Special District Association's Special District Leadership Academy or Special District Leadership Foundation approved equivalent, shall satisfy the basic governance training requirement. H. The Board shall review the policies and procedures contained in this manual on a biennial basis or more often as required. I. The Board shall also perform an assessment of the governing body's effectiveness and its relationship with staff on an annual basis before October 31st. The Board may utilize the survey included in this manual (see Exhibit B) or choose another method for accomplishing this task. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 6 Page 141 of 191 4.2 Code of Conduct and Ethics A. It is the policy of the District to require the highest standards of ethics from its Board members. The operation of the District requires that decisions and policy be made within the proper channels of governmental structure, that the public office not be used for personal gain, and that all individuals associated with the District remain impartial and responsible towards the public. Accordingly, it is the policy of the District that Board members shall maintain the highest standard of personal honesty and fairness in carrying out their duties. The following are requirements for ethical conduct to be followed by the Board: 1. Board members are obligated to uphold the Constitution of the United States and the Constitution of the State of California, and to uphold the laws of national, state and local governmental agencies. Board members shall comply with all applicable laws regulating their conduct, including conflicts of interest, financial disclosure and open government laws. It is the responsibility of Board members to conduct themselves both professionally and personally in a manner above reproach and to avoid the appearance of impropriety. 2. New Directors shall participate in a minimum of two hours of ethics compliance training and two hours of harassment prevention training as soon as practical, but not more than six months, from the first day of service with the District and at least once every two years thereafter. A Director who serves on more than one local agency board may satisfy this requirement by obtaining such training once every two years without regard to the number of boards on which he/she serves. The District shall provide information regarding available training on an annual basis. All Directors shall provide a copy of proof of participation in these trainings to the District. Copies of proofs of participation shall be considered public documents and shall be retained for a minimum of five years. 3. Board members in the performance of their official duties and responsibilities shall neither harass nor discriminate against any individual on the basis of their protected classification (s), the perception of any individuals protected classification (s), or because the individual associates with a person who has or is perceived to have a protected classification (s). The term "Protected Classification" includes race, religion, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, marital status, age, medical condition, genetic characteristics or information, military or veteran status, and physical or mental disability (whether perceived or actual). No Board member shall grant any unfair or inappropriate consideration, treatment, or advantage to any individual or group beyond that which is available to others or groups with the same circumstances. 4. Except where specifically authorized by the General Manager in the public interest, no Board member shall knowingly use or permit the use of District - owned vehicles, equipment, telephones, materials or property, nor require a District employee to perform services for personal convenience or profit. Yorba Linda Water Disti, and Procedures Manu 7 Page 142 of 191 Board members shall safeguard the District's property, equipment, moneys, and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust. 5. Board members shall not disclose information that legally qualifies as confidential to unauthorized individuals without approval from a majority vote of the Board and consultation with legal counsel. This includes information that (1) has been received during a Closed Session; (2) is protected from disclosure under the attorney/client or other evidentiary privilege; or (3) is not required to be disclosed under the California Public Records Act. A Board member may make a confidential inquiry or complaint to a district attorney or grand jury concerning a perceived violation of law, including disclosing facts to a district attorney or grand jury necessary to establish the alleged illegality of a District action. Prior to disclosing confidential information, however, a Board member shall first bring the matter to the attention of either the President or the full Board. 6. Board members shall avoid conflicts, or perceived conflicts of interest in connection with District decisions and activities. a. A Board member shall not have a financial interest in a contract with the District, which includes the purchase or sale of goods and services. The Board shall not authorize any District contract if a Board member is financially interested in the contract. b. A Board member shall not participate in the discussion, deliberation or vote on a matter before the Board, or attempt to influence a decision of the Board, if the Board member has a financial interest, which is prohibited under California law. If a Board member believes that he/she may be disqualified from participation in the discussion, deliberations or vote on a particular matter due to a financial interest, the following procedures shall be followed: i. If a Board member becomes aware of the potential conflict of interest before a Board meeting at which the matter will be discussed or acted on, the Board member shall notify the General Manager and legal counsel of the potential conflict of interest so that a determination can be made whether it is a disqualifying conflict of interest. ii. If it's not possible for a Board member to discuss the potential conflict with the General Manager and legal counsel before the meeting, or if the Board member does not become aware of the potential conflict until during the meeting, the Board member shall immediately disclose the potential conflict during the Board meeting (see Exhibit C), so that there can be a determination as to whether it is a disqualifying conflict of interest. iii. Upon a determination that there is a disqualifying conflict of interest, the Board member shall: (1) publicly identify the Yorba Linda Water District Board of Directors' Policies and Procedures Manual 8 Page 143 of 191 interest that gives rise to the conflict or potential conflict in sufficient detail to be understood by the public; (2) recuse themselves from participating in the discussion, deliberation or vote on the matter for which a conflict of interest exists, which shall be so noted in the Board minutes; and (3) leave the room until after the discussion, vote and any other disposition of the matter is concluded. The Director shall not be counted toward achieving a quorum while the item is discussed. This process also applies when the disqualifying conflict of interest is on the Consent Calendar except the Director is not required to leave the room. C. A Board member shall not recommend the employment of a relative to the District or to a vendor, contractor or consultant known by the Board member to be bidding or negotiating a contract with the District. 7. To avoid non-compliance with the Ralph M. Brown Act, Directors are prohibited from sending and receiving electronically produced messages during meetings. 8. For a period of one year after leaving office, former Board members shall not represent any non-governmental entities before the District for compensation. This restriction shall not apply to governmental entities. B. Board members are prohibited from soliciting political funds or contributions at District facilities and prohibited from using the District's seal, trademark, logo, branding, stationary or other indicia of the District's identity, in any solicitation for political contributions contrary to State law. A Board member shall not accept, solicit or direct a political contribution from: 1. District employees or legal counsel. 2. Consultants or contractors used by the District in the past 12 months. 3. Individuals, entities, vendors, consultants, sub -consultants, contractors, or sub -contractors which have a personal or financial interest in a contract or other matter while it is pending before the District and for 6 months after the District renders a final decision on that contract or other matter. C. The appointment or election of a Board member to a public entity, other than the District, may result in action that is contrary or inconsistent with the interests of the District and could result in loss of the member's position of the Board. Board members may, with consent of the Board, consult with legal counsel and the Board may authorize a request for an opinion from the Attorney General of the State of California as to the incompatibility of offices. D. No Board member shall receive or agree to receive, directly or indirectly, any compensation, reward, honoraria or gift from any source except for recognition from the District for any action related to the conduct of the District's business. A Board member shall not accept gifts that exceed the limitations specified in California law. Any and all gifts, campaign contributions, income and financial Yorba Linda Water District Board of Directors' Policies and Procedures Manual 9 Page 144 of 191 information shall be disclosed as required under the provisions of the Political Reform Act of 1974 and applicable regulations adopted by the Fair Political Practices Commission. E. Board members and persons elected or appointed, who have not yet assumed office as members of the Board, shall fully comply with the provisions of the Ralph M. Brown Act. F. The General Manager has primary responsibility for (1) ensuring compliance with the District's personnel policies and procedures; (2) ensuring that District employees do not engage in improper activities; (3) investigating allegations of improper activities; and (4) taking appropriate corrective and disciplinary actions. The Board ensures that the General Manager is operating the District according to the law and the policies approved by the Board. 1. Board members shall disclose to the General Manager, to the extent not expressly prohibited by law, improper activities within their knowledge. Board members shall not interfere with the General Manager's responsibilities in identifying, investigating and correcting improper activities, unless the Board determines the General Manager is not properly carrying out these responsibilities. 2. A Board member shall not directly or indirectly use or attempt to use the authority or influence of the position to intimidate, threaten, coerce, command or influence any person for the purpose of preventing such person from acting in good faith to bring to the attention of the General Manager or the Board any information that, if true, will constitute a work- related violation by a Board member or District employee of any law or regulation. This includes, but is not limited to (1) misappropriation or waste of District funds; (2) abuse of authority; (3) creating substantial danger to public health or safety by an act or omission of a District official or employee; (4) use of a District office or position or of District resources for personal gain; or (5) a conflict of interest of a Board member or employee. G. Directors are not subject to the District's Conflict of Interest Codes, but are subject to the disclosure requirements of the Political Reform Act. Directors are required to file a Statement of Economic Interests (Form 700) with the County when assuming office, on an annual basis thereafter, and when leaving office. Filing of these forms shall be performed using the County's e -file system. H. Directors appointed to other agency's boards (e.g. OCSD or ACWA-JPIA) shall be required to file Form 700's in accordance with that respective agency's Conflict of Interest Codes. I. The following procedures shall be followed when any member of the Board reasonably believes that another member of the Board has engaged in alleged misconduct or has failed to act in the best interests of the District. These procedures shall not be effective in any case in which a non -board member seeks redress for alleged misconduct by a Board member. While the Board has discretion in deciding the actions it may choose to take in response to a complaint, this section provides definitions and procedures related to three types of actions: admonition, sanction and censure. Yorba L...-- ..u. —Act Board of Directors' Policies and Procedures Manual 10 Page 145 of 191 1. Admonition is the least severe form of action. An admonition may typically be directed to all members of the Board, reminding them that a particular type of behavior is not in the best interests of the District, and that, if it occurs or is found to have occurred, could cause a member to be subject to sanction or censure. An admonition may be issued in response to a particular alleged action or actions, although it will not necessarily have to be triggered by a complaint of misconduct. An admonition may be issued by the Board prior to any findings of fact regarding any complaint, and because it is a warning or reminder, will not necessarily require an investigation. 2. Sanction is the next most severe form of action. Sanction shall be directed to an individual member of the Board based on a particular action (or set of actions) that is determined to be misconduct but is considered by the Board not to be sufficiently serious to require censure. A sanction may be based upon the Board's review and consideration of a complaint. A sanction may be issued by the Board, and because it is not punishment or discipline, will not necessarily require an investigation. 3. Censure is the most severe form of action. Censure is a formal statement of the Board officially reprimanding one of its members. It is a punitive action, which serves as a penalty imposed for misconduct, but it carries no fine or suspension of the rights of the member as an elected official. It can however, include such actions as the disapproval of expense reimbursement requests, de -authorization of attendance at conferences, seminars and other activities at District expense, removal of the member from Board committee, agency and intergovernmental meeting assignments, and other such remedies as may be deemed appropriate by the Board. Censure shall only be used for cases in which the Board determines that the misconduct is a serious offense. In order to protect the overriding principle of freedom of speech, the Board shall not impose censure on any of its members for the exercise of his/her First Amendment rights, no matter how distasteful the expression was to the Board or the District. However, nothing herein shall be construed to prohibit the Board from collectively condemning and expressing their strong disapprobation of such remarks. Before the imposition of a censure, the Director accused of a violation shall be entitled to written notice of the allegation, the right to provide a written response to the allegation, and an opportunity to respond in writing as to the results of an investigation. J. All complaints shall be submitted in writing to the General Manager and/or the District's legal counsel for review and determination as to whether there is sufficient basis for further action. Complaints that specifically seek admonition, sanction or censure as a specific remedy shall be treated as a request for that remedy. Once a complaint has been filed, the General Manager, in conjunction with legal counsel, shall bring the matter before the Board. The Director named in a complaint shall be given an opportunity to respond to the complaint in writing. If the Board determines, in consultation with legal counsel, that an investigation is warranted, the Board shall initiate an investigation by the appropriate investigator, entity or authority, as determined in the reasonable discretion of the Board. In the event of such an investigation, a report of the findings of said investigation, along Yorba Linda Water District Board of Directors' Policies and Procedures Manual 11 Page 146 of 191 with the accused Director's written response to the report, shall be presented to the board for majority action. If there is no merit, the matter shall be disposed of with no further action. When the Board decides, based upon findings and the accused Director's defense, that a violation has occurred, it may choose to impose one of the above listed internal remedies. Any action taken by the Board to impose a sanction or censure, shall be taken by way of written resolution. K. At any point during any of these processes, the Board may refer the matter, as appropriate, to the Orange County District Attorney or other proper authorities for possible investigation, enforcement or prosecution. Prior to or following such referral, the Board may also proceed with any of the actions described in this section. 5.0 COMPOSITION, TERMS AND VACANCY 5.1 The District shall have a Board of five Directors each of whom, whether elected or appointed, shall be a voter of the District. 5.2 The term of office of each Director, other than Directors appointed to fill an unexpired term, shall be four years. Terms of office are staggered, with elections held in November of every even numbered year. 5.3 Elections are held at large, which means that all voters throughout the District have the opportunity to vote for any person seeking election. 5.4 Before entering upon the duties of his/her office, each Director shall take and subscribe the official oath and file it with the Secretary. The oath of office may be taken before the Secretary, any member of the Board, or any officer authorized by law to administer oaths. 5.5 Each Director elected or appointed shall hold office until his/her successor qualifies. 5.6 If a person elected fails to qualify, the office shall be filled as if there were a vacancy in the office. 5.7 From time to time a vacancy may occur on the Board for a variety of reasons. An office becomes vacant on any of the following events before the expiration of a Director's term: A. Death of an incumbent; B. A court's declaration that the incumbent is physically or mentally incapacitated; C. Resignation; D. Removal from office; E. Ceasing to be an inhabitant of the District; F. Absence from the state beyond periods allowed by law; G. Ceasing to discharge the duties of the office for three consecutive months; Yorba Linda Water District Board of Directors' Policies and Procedures Manual 12 Page 147 of 191 H. Conviction of a felony; Refusal or neglect to file required oath of office; J. Declaration by a competent tribunal that election or appointment is void; or K. Commitment to a hospital or sanitarium by a court of competent jurisdiction. 5.8 All vacancies occurring in the office of Director shall be filled pursuant to Section 1780 of the Government Code. The District shall notify the county elections official of the vacancy no later than 15 days after the Board is notified of the vacancy or the effective date of the vacancy, whichever is later. A. The remaining members of a five person board may fill a vacancy by appointment. The appointee shall hold office until the District general election 130 days or more after the effective date of the vacancy. Appointments shall be made within 60 days after the effective date of the vacancy. Notice of the vacancy shall be posted in three or more conspicuous places within the District and published in a newspaper of general circulation at least 15 days prior to an appointment. The remaining members may call an election to fill the vacancy within 60 days of the vacancy, in lieu of an appointment, on the next available election date provided by Chapter 1 of Division 1 of the Election Code that is 130 days or more after the vacancy. B. If the vacancy is not filled or an election called within 60 days of the vacancy, the County Board of Supervisors may fill the vacancy within 90 days of the vacancy or order the District to call an election to fill the vacancy. C. If neither (A) or (B) has occurred within 90 days, the District shall call an election to be held on the next available election date provided by Chapter 1 of Division 1 of the Election Code that is 130 days or more after the vacancy occurs. D. If the remaining Board falls below a quorum, the Board of Supervisors may waive the 60 day period provided in (A) and appoint immediately, or may call an election to fill the vacancy under Chapter 1 of the Election Code. The Board of Supervisors shall only fill enough vacancies to provide a quorum. E. Appointees shall hold office until the next District general election. Electees shall hold office for the unexpired balance of the term of office. 5.9 If a Director's place of residence is moved outside District boundaries, and if within 180 days of the move the Director fails to reestablish a place of residence within the District, it shall be presumed that a permanent change of residence has occurred and that a vacancy exists on the Board. 6.0 OFFICERS 6.1 President and Vice President A. A President and Vice President of the Board shall be elected annually at the District's reorganization meeting held at the first regular meeting of the Board in Yorba Linda Water District Board of Directors' Policies and Procedures Manual 13 Page 148 of 191 December of each year. The President shall assume the chair of the Presiding Officer immediately after election. B. The President shall make committee, agency, and intergovernmental meeting assignments, subject to consent of the Board, annually by the first meeting of the Board of Directors to be held in January of the subsequent year. C. If the President is absent from a meeting of the Board, the Vice President shall serve as the Presiding Officer. If both the President and Vice President are absent, the Secretary shall take the chair so that the Directors present may elect a Presiding Officer. Upon late arrival of the President or Vice President at the meeting, the chair shall be relinquished at the first opportunity not disruptive to the conduct of business. D. In the event the President becomes incapacitated or is otherwise unable to act in his/her official capacity, as determined by a majority vote of the Board, the Vice President shall serve until the incapacity is cured or relieved. In the event the Vice President becomes incapacitated or is otherwise unable to act in his/her official capacity, as determined by a majority vote of the Board, an interim Vice President shall be elected at the District's next regular meeting of the Board to serve until the incapacity is cured or relieved. E. The Presiding Officer, established pursuant to these policies, shall conduct the proceedings of the Board. F. The Presiding Officer shall sign all ordinances, resolutions and contract documents approved and adopted by the Board. G. The President and Vice President of the Board shall serve as the President and Vice President of the Public Financing Corporation and Chair and Vice Chair of the Financing Authority. The Officers of the Corporation and the Authority shall be affirmed annually at the District's reorganization meeting held at the first regular meeting of the Board in December of each year or as necessary. H. Individuals serving as President or Vice President of the Board and the Corporation, and Chair and Vice Chair of the Authority, may be removed from office by a majority vote of the Board. 7.0 APPOINTED STAFF AND OTHERS Appointed Staff, as defined in this section, shall mean the General Manager, Board Secretary, Assistant Board Secretary and Treasurer, who are appointed by the Board. 7.1 General Manager, Secretary, Assistant Secretary and Treasurer A. A General Manager shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The General Manager shall perform all duties set forth in County Water District Law, set forth in these policies, set forth in the General Manager's contract with the District, imposed by the Board, and in accordance with governing laws and regulations. In summary, the General Manager shall: (1) have full charge and control of the maintenance, operation, and Yorba Linda Water District Board of Directors' Policies and Procedures Manual 14 Page 149 of 191 construction of the water works or water works system of the District; (2) have full power and authority to employ and discharge all employees and assistants at pleasure; (3) prescribe the duties of employees and assistants; (4) fix and alter the compensation of employees and assistants subject to budget limitations as approved by the Board; (5) perform other duties imposed by the Board; and (6) report to the Board in accordance with the rules and regulations as adopted by the Board. B. A Secretary and Assistant Secretary shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The Secretary, or the Assistant Secretary in the absence of the Secretary, shall attest all ordinances and resolutions approved and adopted by the Board, countersign all contract documents approved and adopted by the Board, prepare the minutes of each meeting held by the Board, and perform all duties set forth in the County Water District Law, set forth in these policies, imposed by the Board, and in accordance with governing laws and regulations. C. A Treasurer shall be appointed by a majority vote of the Board and serve at the pleasure of the Board. The Treasurer shall perform all duties set forth in the County Water District Law, set forth in these policies, imposed by the Board, and in accordance with governing laws and regulations. The Treasurer shall install and maintain a system of auditing and accounting that shall completely and at all times show the financial condition of the District. D. A member of the Board shall not serve as the General Manager, Secretary, Assistant Secretary or Treasurer. The same person may be appointed as General Manager and Secretary or Secretary and Treasurer. There shall be no additional compensation for also serving as Secretary, Assistant Secretary or Treasurer if the individual so serving is an employee of the District. E. The Secretary, Assistant Secretary, and Treasurer of the District shall serve as the Secretary, Assistant Secretary, and Treasurer of the Public Financing Corporation. The General Manager, Finance Manager, and Executive Assistant, shall serve as the Executive Director, Treasurer, and Secretary of the Financing Authority. Appointed staff of the Corporation and Authority shall be affirmed annually at the District's reorganization meeting held at the first regular meeting of the Board in December of each year or as necessary. F. The District shall insure against losses caused by an officer or employee of the District in lieu of providing a bond or bonds. The amount and terms of this insurance coverage shall be equivalent to the provisions specified in the District's insurance policy for Crime Coverage — Public Employee Theft. G. Individuals serving as General Manager, Secretary, Assistant Secretary, or Treasurer of the Board and the Corporation, and Executive Director, Treasurer, and Secretary of the Authority, may be removed from their appointments by a majority vote of the Board. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 15 Page 150 of 191 7.2 District Legal and Labor Counsel A. The District's Legal and Labor Counsel are law firms that are appointed by the Board of Directors and report to the Board during Board meetings. 1. Legal Counsel shall serve as the attorney for the District in all legal matters pertaining to the operation, maintenance, and other related business of the District. Legal Counsel shall perform such duties as the Board or General Manager may request, and shall (1) review all Board actions to insure legality and acceptability under law; (2) prepare or review legal documents and provide legal counsel, as required by the Board or General Manager; and (3) attend and/or participate in Board meetings and other meetings as directed by the Board or the General Manager. 2. Labor Counsel shall serve as the attorney for the District in all legal matters pertaining to employment law and other related business of the District. Labor Counsel shall perform such duties as the Board or General Manager may request, and shall (1) review all employment related matters to insure legality and acceptability under law; (2) prepare or review employment and labor related documents and provide legal counsel, as required by the Board or General Manager and (3) attend and/or participate in Board meetings and other meetings as directed by the Board or the General Manager. 7.3 District Auditor A. The District's Auditor is a certified audit firm that is appointed by and reports to the Board, and that conducts the District's annual audit and prepares the District's annual audit report. The District's auditor shall be rotated on a periodic basis. Contracts for independent auditing services shall be awarded for an initial period of three years, with the option of extending up to two subsequent years (for a maximum total of five), unless otherwise determined by the Board. 7.4 Consultants A. The Board may from time -to -time select, retain, compensate, define the scope and efforts of, and dismiss consultants to support or provide information to the Board in developing policy level decisions or in implementing Board actions. In doing so, the Board shall delegate to the General Manager the responsibility for day-to-day direction of the work of the consultant. 8.0 COMMITTEES 8.1 From time to time, the Board may establish committees, whether standing or ad hoc, to assist with the performance of its duties and policy advice. In keeping with the Board's broader focus, committees shall not direct the implementation of District programs and projects. Committees shall assist the Board by preparing policy alternatives and implications for Board consideration. Committees shall not act on the Board's behalf unless authorized by a majority vote of the Board. Said authorization shall not conflict with the duties assigned to the General Manager. In order to preserve the organizational structure and support the chain of command, committees shall not exercise authority over staff or staff operations. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 16 Page 151 of 191 8.2 The purpose of each established committee shall be reviewed by the Board on an annual basis, prior to making Director assignments, in order to determine their continuing relevance. 8.3 The Board previously adopted the Fair Political Practices Commission's (FPPC) Form 806 as the District's official form for reporting public official appointments and has directed staff to post a completed form on the District's website in accordance with the requirements set forth in FPPC Regulation 18705.5. 9.0 DIRECTORS' COMPENSATION, BENEFITS AND EXPENSE REIMBURSEMENT 9.1 Directors' Compensation A. As of January 23, 2003, compensation for members of the Board shall be $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, including reasonable and necessary travel time (see Appendix 1). Compensation for any type of service shall not exceed ten days in any calendar month. B. Director attendance at events sponsored by the following organizations shall be preauthorized subject to budget limitations as approved by the Board: 1. Association of California Water Agencies (ACWA) 2. Association of California Water Agencies — Joint Powers Insurance Authority (ACWA-JPIA) 3. American Water Works Association (AWWA) 4. California Association of Sanitation Agencies (CASA) 5. California Special Districts Association (CSDA) 6. California -Nevada Section of American Water Works Association (CA -NV AWWA) 7. Chambers of Commerce 8. City, County and State Governmental Agencies (Including meetings with elected/appointed officials and staff.) 9. Colorado River Water Users Association (CRWUA) 10. Educational Institutions 11. Independent Special Districts of Orange County (ISDOC) 12. Metropolitan Water District of Southern California (MWD or MET) 13. Municipal Water District of Orange County (MWDOC) 14. Non-political Community Service Organizations 15. Orange County Local Agency Formation Commission (OC LAFCO) 16. Orange County Sanitation District (OCSD) 17. Orange County Water Association (OCWA) 18. Orange County Water District (OCWD) 19. Special District Leadership Foundation (SDLF) 20. Urban Water Institute (UWI) 21. Water Advisory Committee of Orange County (WACO) C. Director attendance at events sponsored by any other organization than those listed above requires preapproval or ratification by a majority vote of the Board in order to be considered as an activity for the purposes of compensation. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 17 Page 152 of 191 D. Directors shall complete an Activity Report and Compensation Form (see Exhibit D) on a monthly basis. Directors have until the 15th day of the following month to file said reports with the General Manager or his/her designee. If an activity report is not returned by this deadline, no compensation shall be paid to the Director for that reporting period. Exceptions to this provision shall be presented to the Board of Directors for review and approval. E. All activity reports shall be reviewed and approved by the President or the Vice President. The President's activity report shall be reviewed and approved by the Vice President. F. Increases in compensation are limited to five percent for each calendar year following the operative date of the last adjustment. The Board shall consider its compensation rate following the reorganization meeting held at the first regular meeting of the Board in December of each year. If the Board recommends an increase in the amount of compensation, an Ordinance shall be considered and adopted by the Board according to the following procedures: 1. A public hearing shall be held prior to adoption of the Ordinance. 2. Notice of the hearing shall be published in a newspaper of general circulation once a week for two successive weeks prior to the public hearing. 3. The Ordinance shall become effective 60 days from the date of its final passage. G. The District does not provide any of its Directors with loans. 9.2 Benefits A. Directors and their eligible dependents may participate in the health benefits plans provided by the District, including medical, dental and vision plans. The District shall pay the premium amount for Directors and 2/3 of the premium amount for eligible dependents. Directors are responsible for paying the balance of the premium amount for eligible dependents. Health benefits provided to Directors shall not be greater than the most generous plan being offered to any group of District employees. A Director is also eligible for District -provided post -service health benefits if the following conditions are satisfied: the Director's term began before January 1, 1995 and continued uninterrupted until on or after May 27, 2010; and the Director began receiving health benefits from the District before January 1, 1994. The rate of accrual for post -service health benefits is one year of benefits for each three years of service to the District as a Director. In addition to the terms and conditions provided herein, any terms or conditions set forth in the personnel rules of the District that are applicable to retiree health benefits shall also apply to post -service health benefits for Directors, except those conditions relating to good standing and adequate notice of retirement. Directors are also eligible for District - provided Group Life insurance and Accidental Death and Dismemberment insurance in amounts up to $10,000 each. Additionally, Directors may elect to participate in the District's deferred compensation plan. Enrollment in any of the above benefits plans is subject to the rules and restrictions of the plans. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 18 Page 153 of 191 9.3 Travel Expense Reimbursement A. Directors are encouraged to attend conferences, conventions, meetings, symposiums, intergovernmental meetings and legislative sessions relating to the mission of the District. Directors shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of their duties as required or authorized by the Board. Attendance at an event must be preapproved or ratified by a majority vote of the Board during a duly convened meeting in order to be considered as an activity for the purposes of payment or reimbursement of travel expenses. Directors' rates for reimbursement and payment of travel expenses shall not be greater than rates specified for District employees. B. Directors shall be reimbursed for actual costs to attend activities as follows: Flight: Car Rental: Lodging: Meals: Actual and Necessary Expenses Coach or Economy Class Government/Group Rates (Economy to Standard Size Vehicle) Government/Group Rates $120 Per Day $40 Per Day C. Expenditures for lodging, meals, and transportation shall provide for reasonable and necessary comfort and convenience. Directors shall be mindful that public funds are being spent and that only a reasonable and necessary level of expense is warranted. D. When available, Directors must use coach class for commercial travel and group/government rates for lodging. If the group/government rate is not available, the reimbursable amount shall be limited to the Internal Revenue Service (IRS) per diem rates. E. For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the time of travel. Personally owned vehicles used in the conduct of District business must be insured for property and liability damage in an amount not less than the minimum limits required by the California Financial Responsibility Act. In no case shall the amount paid for mileage reimbursement for use of a personally owned vehicle used for travel in lieu of air travel exceed the cost of coach class or equivalent airfare based on the date the Director was registered to attend an activity or conduct business on behalf of the District. F. Reimbursement for taxi, rideshare, rail, bus, or other reasonable ground transportation shall be for actual costs plus tip not to exceed 20% and applicable taxes. G. Reimbursement for parking and toll charges shall be for actual costs. H. Meal expenses include the reasonable and necessary costs of meals and beverages, not including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not to exceed $120 per day. Meal expenses for partial days shall be reimbursed on a meal by meal basis as follows: $20 for breakfast, $40 for lunch, and $60 for dinner. Said maximums for meal expenses exclude taxes and Yorba Linda Water District Board of Directors' Policies and Procedures Manual 19 Page 154 of 191 gratuities which are considered actual and necessary expenses (see Section 9.3. 1). Any amount spent over the daily or partial day reimbursable amounts set forth in this section may not be deducted from another day's reimbursable amount during that same activity. Additionally, any amounts not spent over the daily or partial day reimbursable amounts set forth above may not be added to another day's reimbursable amount during that same activity. No reimbursement shall be provided for alternative meals when the District has paid for the cost of the activity including any incorporated meals. Attendance at receptions before dinner shall not be considered a meal. I. Actual and necessary expenses include taxes and gratuities for meals, tips for porters, baggage carriers, bell hops, and housekeepers. This does not include the cost of laundry, cleaning or pressing of clothes, or telephone calls. J. Reimbursement of all reasonable and necessary expenses for internet service to conduct District business while traveling shall be for actual costs. K. Arrangements for transportation, lodging, or registration fees that have cancellation or change penalties shall be carefully monitored by the requesting Director. If a cancellation or change in arrangements occurs due to a personal request or obligation of the Director, they shall be responsible for paying the corresponding penalty, except when determined by a majority vote of the Board during a duly convened meeting that the reason for the cancellation was legitimate and authorized. L. The District shall not incur any costs for a spouse, or other accompanying person. M. If an expense does not fall within the reimbursement rates identified in this policy, it must be preapproved by a majority vote of the Board during a duly convened meeting. N. In order to obtain reimbursement for qualified expenses, the following procedures must be followed: 1. Directors shall submit a completed Travel Expense Reimbursement Form (see Exhibit E) for conference, convention or symposium attendance, together with all original itemized receipts and corresponding route maps, within 30 calendar days of when the expense was incurred. 2. Directors shall also submit a completed Meeting and Mileage Expense Reimbursement Form (see Exhibit F) for local meeting attendance, together with all original itemized receipts and corresponding route maps, within 30 calendar days following the end of each month. 3. If the Director does not file an expense report within the above listed deadlines, the District will not reimburse mileage or out-of-pocket expenses. Exceptions to this provision shall be presented to the Board of Directors for review and approval. 4. For any activity that the District prepays expenses, the Director is still required to file an expense report to ensure that any expenses prepaid by Yorba Linda Water District Board of Directors' Policies and Procedures Manual 20 Page 155 of 191 the District are properly accounted for. Staff shall assist Directors with these reports as needed. To enforce the timely filing of expense reports the District may, by majority vote of the Board, stop prepaying conference and travel expenses. 5. All expense reimbursement requests shall be reviewed and approved by the President or Vice President. The President's requests shall be reviewed and approved by the Vice President and vice versa, or by another available Director. 6. With the exception of mileage reimbursement, any expense shown on the form must have a corresponding, attached original itemized receipt or other verification document. Summary receipts for meals cannot be accepted as a verification document. 7. If a receipt is lost or not provided, the Director must submit a completed Missing Receipt Affidavit Form (see Exhibit G) as substantiation of the expense. 8. Directors shall also submit a completed Miscellaneous Gratuities Form (see Exhibit H) for such expenses paid in cash without a receipt. 9. All forms, receipts and verification documents shall be public documents subject to redaction of any confidential information, such as credit card numbers. O. A Director shall not attend a conference or training event for which there is an expense to the District if it occurs after the Director has announced his/her pending resignation, or if it occurs after an election in which it has been determined that the Director will not retain his/her seat on the Board. A Director shall not attend a conference or training event when it is apparent that there is no significant benefit to the District. P. Directors shall provide a brief report about the activity at the next regular Board meeting following attendance. Said report shall detail what was learned at the session(s) that will be of benefit to the District and can be submitted in written or verbal form though ideally no longer than three minutes. Materials from session(s) may be delivered to the General Manager for inclusion in the District's library for future use. 9.4 District Issued Credit Cards A. Directors shall be issued credit cards for their use while traveling or attending meetings on behalf of the District. All purchases made with this card shall comply with the limitations contained in this policy. Personal purchases using this card are strictly prohibited. B. Directors shall submit all original itemized receipts along with appropriate forms (see Section 9.3. J and Exhibits E and F) identifying purchases made with a District credit card within 30 calendar days of when the expense was incurred. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 21 Page 156 of 191 C. Directors shall report lost or stolen cards to the Finance Manager immediately to prevent potential liabilities. D. Directors shall return their card to the Finance Manager when leaving office. 9.5 Communications Expense Reimbursement A. In order to facilitate operational efficiency and reduce expenses, the Board has determined that it is in the best interests of the District to have all agendas and other District information distributed to the Board via electronic means instead of providing paper copies whenever possible. While Director participation in and support of this initiative is encouraged, it is not required. Participating Directors are eligible for the reimbursement of expenses associated with the purchase of necessary electronic equipment and related items provided: 1. The Director is an elected official of the District with more than two months remaining in his/her current term of office. 2. The Director has submitted a completed Communications Expense Reimbursement Form (see Exhibit 1) in accordance with established procedures. 3. The District shall provide reimbursement, up to $1,000 including applicable taxes and fees every four years (or sooner in the event of loss or theft), for the cost of electronic equipment and related items of the Director's choosing. Qualifying electronic equipment and related items shall include tablets, laptop computers, tablet/laptop covers or cases, protective screen wraps, and downloadable applications specific to the conduct of District business, such as word processing, spreadsheet or PDF annotation applications. 4. Expenses that are not reimbursable include, but are not limited to, gift wrapping, engraving, downloadable applications (other than those used specifically for conducting District business) and additional adaptors. 5. One hundred percent of the electronic equipment and approved itemized expenses reimbursed shall be reported on the Director's Form W-2 as taxable income. In providing this information, the District is not offering tax advice. Directors having questions concerning the tax implications of electronic communications reimbursement benefits are urged to contact the Internal Revenue Service or other experts in tax law. B. Reimbursements shall be processed when proof of purchase and original itemized receipts are submitted by the Director along with a completed form within 30 days of purchase. C. Failure to submit a completed form within this time frame shall result in a denial of the Director's request for reimbursement of the expense. Exceptions to this provision shall be presented to the Board of Directors for review and approval. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 22 Page 157 of 191 1. The electronic equipment and related items for which reimbursement is provided shall become the property of the Director and all maintenance is the sole responsibility of the Director. 2. Notwithstanding the foregoing, staff may, from time to time as deemed necessary, provide paper copies of District information to Directors and such provision of paper copies shall not affect the reimbursement of expenses as provided in this section. D. Should a Director experience a loss or theft of electronic equipment for which the full or partial expense was reimbursed by the District, said Director shall submit a written statement and/or police report to the Finance Manager or the General Manager for auditing purposes prior to requesting reimbursement of expenses for the purchase of replacement equipment. Requests for reimbursement of expenses for replacement equipment shall be subject to the limitations and requirements as set forth above. E. All communications expense reimbursement requests shall be reviewed and approved by the President or Vice President. The President's requests shall be reviewed and approved by the Vice President and vice versa, or by another available Director. Any requests for reimbursement that fall outside the limitations contained in this policy shall be reviewed and preapproved by a majority vote of the Board during a duly convened meeting. 9.6 Disclosure of Expenditures/Reimbursements A. A full accounting of expenditures of public funds under this policy shall be made and become part of the records of the District. B. All reimbursements paid by the District of at least $100 for each individual charge for services or product received, shall be disclosed in an annual report following the end of each fiscal year. Reimbursement of an individual charge includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to any Director. This report shall be made available for public inspection upon request. C. All travel expenses and reimbursements paid by the District on behalf of a Director shall be disclosed in a quarterly report and provided to the Board for review at a regular meeting. 10.0 BOARD MEETINGS, GENERAL All meetings of the Board shall be held at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California. All meetings of the Board shall be open and public and all persons are invited to attend. The District shall continue to implement all applicable requirements of the Ralph M. Brown Act to ensure transparent, open and responsive government. 10.1 Regular Meetings A. Effective June 1, 2022, all regular meetings of the Board shall be held on the second and fourth Tuesday of each month commencing at 6:30 p.m. unless Yorba Linda Water District Board of Directors' Policies and Procedures Manu 23 Page 158 of 191 deemed unnecessary by the President or a majority of the Board. Closed Sessions scheduled to occur on the same day as a regular meeting may be noticed separately as a special meeting. Any member of the Board may make a motion to complete any item under discussion during meetings lasting more than four hours from the time of commencement. All remaining items on the agenda which have not been acted upon shall be continued to the next regular meeting or as specified by the Board. 10.2 Special Meetings A. Special meetings of the Board may be called by the President or a majority of the Board. Whenever a special meeting of the Board is called, notice in writing shall be delivered by the Secretary to each Director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The notice shall be delivered personally or by any other means and shall be received at least 24 hours in advance of the meeting. The notice shall specify the time and place of such meeting and the purpose of the meeting. The written notice may be dispensed with as to any Director who, at or prior to the time the meeting convenes, files with the Secretary a written waiver of notice (see Exhibit J). The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. 10.3 Emergency Meetings A. In the event of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, the Board may hold an emergency special meeting without complying with the 24 hour notice required in Section 10.2 herein. An emergency situation means a crippling disaster which severely impairs public health, safety, or both. The President, or the Vice President in the absence of the President, or the General Manager, may determine if an emergency situation exists. B. Whenever an emergency meeting of the Board is called, notice in writing shall be delivered by the Secretary to each Director, and if notice is requested in writing, to each local newspaper of general circulation and radio or television station. The notice shall be delivered personally or by any other means and shall be received at least one hour in advance of the meeting. In the event that telephonic services are not functioning, the notice requirement of one hour is waived. The Secretary shall then notify such newspapers, radio stations, or television states of the fact of the holding of the emergency meeting, and of any action taken by the Board, as soon after the meeting as possible. C. No Closed Session may be held during an emergency meeting, and all other rules governing special meetings shall be observed with the exception of the 24 hour notice. The minutes of the emergency meeting, a list of persons the Board or designee notified or attempted to notify, a copy of the roll call vote(s), and any actions taken at such meeting shall be posted for a minimum of ten days in the District office as soon after the meeting as possible. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 24 Page 159 of 191 11.0 BOARD MEETINGS, AGENDAS 11.1 Agendas A. Any matter which is to be considered for approval or adoption by the Board at the meeting must be submitted to the Board as part of an agenda. All ordinances, resolutions and contracts shall be reviewed by legal counsel and approved as to form and legality prior to submission for consideration by the Board. B. The Secretary shall, under direction of the General Manager, prepare an agenda of such matters according to Section 11.2 herein, entitled "Order of Business", including a description of the items to be considered or discussed and, where deemed appropriate by the General Manager, a staff recommendation for each item. C. A copy of the draft agenda for every meeting of the Board (or Committee) shall be provided to the President and Vice President (or assigned Committee members) for review prior to posting by the Secretary. D. A copy of the finalized agenda for every regular meeting of the Board shall be posted at least 72 hours prior to the meeting in a place that is freely accessible to members of the public. Once posted, copies of the complete agenda and supporting materials shall be available for public inspection during business hours at the District office and on the District's website. E. Agendas for all special meetings of the Board shall be posted in the same manner at least 24 hours prior to the meeting. The agenda for a special meeting of the Board is limited to only those matters specifically set forth in the purpose of the call for the special meeting. No other business shall be considered at a special meeting. F. All agendas and other District information shall be distributed to the Board via electronic means instead of providing paper copies. Director incurred expenses for electronic equipment and related items required for receiving, accessing and printing all agendas and information shall be reimbursed in accordance with Section 9.0 herein. G. A copy of each agenda for a meeting of the Board shall be mailed to members of the public so requesting them in writing. Any member of the public requesting a copy of a complete agenda and supporting materials shall be charged, in advance, for reproduction costs plus mailing expenses. Exceptions are public agencies, members of the public who request a copy of the agenda without supporting materials, and individuals requesting a copy of an agenda, with or without supporting materials, that contains a specific matter involving that individual as a party. H. All non-exempt writings related to an agenda item and distributed to a majority of the Board less than 72 hours prior to the meeting shall be made available for public review at the same time. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 25 Page 160 of 191 I. Any Director may contact the General Manager and request an item to be placed on an agenda no later than 24 hours before an agenda is scheduled to be closed. In general, all agendas will be closed on Monday's at 12:00 p.m. the week prior to the meeting date. J. Items that require compilation of readily available written information, documents, reports, studies, or analyses shall not require formal Board approval before placement on an agenda. K. Items that require more than four hours of staff or consultant time for compilation, or if they require less than four hours but are of a recurring nature, shall be approved by a majority vote of the Board during a duly convened meeting before placement on an agenda. L. Any member of the public may request that a matter directly related to District business be placed on the agenda of a regularly scheduled meeting of the Board, subject to the following conditions: 1. The request must be in writing and submitted to the General Manager together with supporting documents and information, if any, at least 10 days prior to the date of the meeting. 2. The General Manager shall be the sole judge of whether the public request is or is not a "matter directly related to District business" and if the matter is to be placed on a future agenda. The public member requesting the agenda item may appeal the General Manager's decision at the next regular meeting of the Board. Any Director may request that the item be placed on the agenda of the Board's next regular meeting. 3. No matter which is legally a proper subject for consideration by the Board in Closed Session shall be accepted. 4. The Board may place limitations on the total time to be devoted to a public request issue at any meeting, and may limit the time allowed for any one person to speak on the issue at the meeting. M. Any member of the public may request to present electronic material (such as a PowerPoint presentation) directly related to District business during Public Comments or in relation to a specific agenda item during a regularly scheduled meeting of the Board, subject to the following conditions: 1. The request must be made in writing and submitted to the General Manager together with all electronic materials at least 12 hours prior to the meeting. 2. The General Manager shall be the sole judge of whether the electronic material is or is not a "matter directly related to District business" and if the material is to be presented during a regularly scheduled Board meeting. The public member requesting to present the electronic material may appeal the General Manager's decision at the next regular meeting of the Board. Any Director may request that the electronic material be presented at the Board's next regular meeting. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 26 Page 161 of 191 11.2 Order of Business A. Upon convening the meeting at the hour set on the date of each meeting, the members of the Board, the Secretary and General Manager of the District shall take their regular stations in the Board Meeting Room, and the business of the Board shall be taken up for consideration. The Presiding Officer shall immediately call the Board to order and lead in the Pledge of Allegiance to the flag of the United States of America. B. Before proceeding with the business of the Board, the Secretary shall call the roll of the Directors. The Secretary shall enter the names of all Directors, Officers, staff members and visitors (if known) present in the Minutes of the meeting. C. If a quorum is present, the Secretary shall so advise the Presiding Officer. If a quorum is not present, the Secretary may adjourn the meeting to a time certain for the purpose of obtaining a quorum. Any such reconvened regular meeting shall not constitute a special meeting. In the event a regular or special meeting of the Board is adjourned to a time and date certain, the Secretary shall post a notice of adjournment in a place that is freely accessible to members of the public within 24 hours of such adjournment. D. Three of the five Directors elected or appointed to the Board shall constitute a quorum for any meeting of the Board. Irrespective of the number of Board members constituting a quorum for a particular meeting, a majority vote of the Board shall consist of at least three votes. No ordinance, resolution or motion shall be passed or become effective without the affirmative votes of at least a majority of the members of the Board. E. Directors may attend Board and Committee meetings via teleconference provided the meeting has been duly noticed as a teleconference meeting in compliance with requirements of the Ralph M. Brown Act. Duly noticed teleconference locations may be outside the District's jurisdictional boundaries, but for purposes of establishing a quorum, at least three Directors must be participating in the meeting from within the District's jurisdictional boundaries. A Director is entitled to participate fully in the meeting and vote from a teleconference location, and all votes shall be taken by roll call. Through January 1, 2024, certain provisions related to the noticing and conduct of teleconference meetings may be suspended due to a state of emergency or circumstances that could present imminent risks to the health and safety of meeting attendees in accordance with the provisions of AB 361. F. The Presiding Officer may, on his/her own initiative or at the request of any two Directors, take any item of business out of order, either as to the general order of business or as to the specific agenda as the Secretary has prepared it. G. The Board may take action on items not appearing on the posted agenda for regular meetings under the following circumstances: 1. Upon determination by a majority vote of the Board that an emergency, work stoppage or crippling disaster exists that impairs public health and/or safety. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 27 Page 162 of 191 2. Upon determination by a two-thirds vote of the Board, or by all Directors if only three are present, that a matter came to the attention of the District subsequent to posting the agenda that needs immediate action by the Board. 3. When an item was posted on the agenda of, and was continued from, a meeting held not more than five days earlier. H. The Order of Business taken up for consideration by the Board is generally organized so that high priority matters are addressed at the beginning of the meeting, and is generally in the following sequence: 1. Introductions and Presentations 2. Public Comments 3. Public Hearings 4. Consent Calendar 5. Action Calendar 6. Discussion Calendar 7. Informational Reports and Other Business 8. Closed Session(s) 9. Adjournment Any person desiring to speak shall first address the chair. Upon recognition by the Presiding Officer, the speaker shall be invited to state his/her name, representation and/or affiliation and the matter on which they wish to comment. If the matter relates to an item on the current agenda, the Presiding Officer shall recognize the person and invite their comment when the item is considered. Comments are limited to matters of public interest within the jurisdiction of the District, and shall be no more than three minutes in length unless a time extension is granted by the Presiding Officer. A maximum of 20 minutes shall be allotted for each subject matter pursuant to the discretion of the Presiding Officer. No action shall be taken on matters not appearing on agenda. J. The Public Hearings portion of the agenda, if any, shall be held at the time specified in the legal notice advertising such hearing. In general, the order of procedure for a public hearing is as follows: 1. Opening of Hearing by Presiding Officer 2. Verification of Notice of Hearing Provided by Board Secretary 3. Reports by General Manager, Staff and/or Consultant 4. Comments from the Public Speaking in Favor and/or Against the Issue 5. Receipt of Written Communications from the Public 6. Continue or Closing of Hearing by Presiding Officer 7. Questions to Staff and Board Discussion 8. Consideration of Action by the Board K. The Consent Calendar portion of the agenda shall be consideration, in a single action, of items determined by the Secretary to be routine matters, status reports or documents implementing previous Board instructions. If a Director has a question or wishes to discuss a Consent Calendar item, they may do so without formally removing the item from the Consent Calendar. If, after such discussion, Yorba Linda Water District Board of Directors' Policies and Procedures Manual 28 Page 163 of 191 a Director, staff member or member of the public has a question or wishes to address a Consent Calendar item further, they may request that the item be removed for further discussion. The Presiding Officer shall immediately grant such requests and transfer the removed item to the Action Calendar for later discussion. Items removed from the Consent Calendar for discussion shall be acted upon separately. All items remaining on the Consent Calendar shall be considered for approval by a single motion. Examples of matters appearing on the Consent Calendar may include, but are not limited to: 1. Minutes of Previous Board Meetings 2. Approval to Pay Warrants 3. Routine Environmental Assessments 4. Approval of Routine Terms and Conditions for Water and/or Sewer Service 5. Approval of Change Orders (With a dollar value within the General Manager's authority consistent with the approved purchasing policy.) 6. Approval of Contracts (For projects identified in the adopted budget.) 7. Final Acceptance of Facilities 8. Disposition of Liability Claims 9. Other Routine Administrative Matters L. The Action Calendar portion of the agenda shall include items requiring staff presentation and/or Board discussion prior to formal Board action. Items shall generally be listed in order of priority and with items of a similar nature grouped together. Items may be addressed out of order upon request and with the consent of the Presiding Officer. M. The Discussion Calendar shall include matters that do not require Board action or that cannot reasonably be expected to result in Board action at that meeting. Matters appropriate for the Discussion Calendar include technical presentations to the Board, review of drafts of proposed policies and, in general, items for which District staff seeks the advice and counsel of the Board. When time permits, the Board believes the District's best interests are served by discussing more complex matters at one meeting and considering formal action on them at a subsequent meeting. N. The Informational Reports and Other Business portion of the agenda provides an opportunity for the presentation of reports by the General Manager, reports from Committees, reports by Directors who have attended outside meetings, and general comments by Directors. It also provides an opportunity for the Board to schedule future meetings and assignments on the Board's activity calendar. Requests for items to be placed on a future agenda shall be subject to the provisions in Section 11.1 J -K. O. Closed Sessions are strictly limited to the open meeting exceptions as defined in the Ralph M. Brown Act. At times, during Board meetings, the Board may adjourn into Closed Session to discuss personnel matters, real estate negotiations, existing or anticipated litigation or other matters as specified in the exceptions set forth in the Brown Act. Appropriate agenda descriptions are also required for Closed Session items. Yorba Linda Water District Board of Directors' Policies and Procedures Manual 29 Page 164 of 191 P. A motion to adjourn must be moved by a Director and seconded by another Director, and is subject to debate. No further business can be conducted after an affirmative vote to adjourn. Q. The Board may adjourn any regular or adjourned regular meeting to a time and place specified in the motion of adjournment so approved by the Board. 12.0 BOARD MEETINGS, MINUTES 12.1 The Secretary shall keep minutes of all Board meetings. Minutes are to record actions taken and meaningful discussion; they are not intended to be verbatim records. Members of the public requesting information about a meeting shall be encouraged to listen to the audio recording made of each meeting. Draft minutes shall be distributed to the Board for review and approval at the next regular meeting or as soon as possible thereafter. Minutes may be approved as part of the Consent Calendar. 12.2 The official minutes of all Board meetings shall be kept in a fire -proof vault or in fire- resistant locked cabinets at the District's Administration office. An audio and/or video recording shall be made of all regular Board meetings, including public hearings, and retained in accordance with the District's records retention policy. 13.0 BOARD MEETINGS, CONDUCT 13.1 Guidelines for Discussion These guidelines are intended to formalize the meeting so that each Director and members of the public, in due course, may be heard (see also Exhibit K). A. The Presiding Officer shall decide, subject to a question of order by any Director, the degree of enforcement of these guidelines at any time during any meeting. B. The Board prefers a flexible form of meeting, believing that this enhances the decision-making process and may not always conduct its meetings with formal "rules of order" or parliamentary procedure. C. The Presiding Officer shall read aloud the title of each item on the agenda as considered with the exception of items on the Consent Calendar. D. Staff will generally provide a presentation for each action or discussion item following which the Presiding Officer will open the floor to public comment on the matter under consideration (see Section 11.2 1). E. Following public comment, the Board will discuss the matter being considered and address questions or comments to staff. F. Any Director desiring to speak shall first address the chair. Upon recognition by the Presiding Officer, the Director may speak freely with respect to the matter then before the Board but shall confine his/her comments to the subject under discussion. Any Director, once recognized, shall not be interrupted except by a call to order from the Presiding Officer. If a Director is called to order, he/she shall Yorba Linda Water District Board of Directors' Policies and Procedures Manual 30 Page 165 of 191 cease speaking until the question or order is determined; if determined to be in order, they may proceed. G. Any Director moving the adoption or approval of a matter may call for the question. H. The Presiding Officer may move, second or debate motions from the chair, subject only to such limitations of debate as may be imposed on all Directors, and shall not be deprived of any of the rights and privileges of a Director by serving as the Presiding Officer. The Presiding Officer may vote on all questions or motions before the Board, with his/her name being called last in a roll call vote. I. True motions to reconsider any Board action must be made at the same meeting at which the original action was taken; however, any Director may make any other type of motion at any meeting. J. The Secretary shall record in the Minutes any dissenting and abstaining votes, or disqualification from voting due to a conflict of interest. K. Unless a Director declares a conflict of interest or abstains, silence shall be recorded in the Minutes as an affirmative vote. L. The Presiding Officer for each meeting has the responsibility to preserve order and decorum. If at any time, a Director believes order is not being maintained or that procedures being followed are not adequate for the decision-making process at hand, he/she shall call this fact to the attention of the Presiding Officer and request corrective action. If the corrective action taken by the Presiding Officer is not satisfactory, a motion for specific corrective action may be made to the Board. In that event, a majority vote of the Board shall determine the action to be taken. M. In the event any person or group of people makes personal, impertinent or slanderous remarks or becomes boisterous while attending a District Board meeting, the Presiding Officer shall call for order. If the person or group refuses to comply with the Presiding Officer's request for order, the Presiding Officer may declare a recess and summon a law enforcement officer to remove the person(s) from the room. Once the Presiding Officer takes this action, permission for such person(s) to remain at the meeting requires a motion approved by a majority vote of the Board. When, in the judgment of the Presiding Officer, order is restored, the meeting shall reconvene and continue with the Board's business. 14.0 BOARD ACTIONS AND DECISIONS 14.1 The Board shall act only by Ordinance, Resolution or Motion. The Presiding Officer shall state each matter as it is presented for consideration by the Board and shall announce each decision of the Board. 14.2 Ordinances are an authoritative decree or municipal regulation of the District. Ordinances shall relate to no more than one subject, which shall be clearly expressed in the title of the ordinance. No ordinance, or section thereof, shall be amended or repealed unless the new ordinances contains the title of the ordinance or section amended or repealed. When applicable, ordinances shall be identified to the Board as replacements to existing ordinances or sections thereof. Ordinances must be moved and seconded and shall be Yorba Linda Water District Board of Directors' Policies and Procedures Manual 31 Page 166 of 191 adopted only by a roll call vote. The Secretary shall record the names of all Directors and identify them as voting Aye, No, Abstain, or Absent on each adopted ordinance. All ordinances shall be signed by the Presiding Officer and attested by the Secretary. Ordinances shall be in full force and effect upon adoption unless otherwise provided by law, and the Secretary shall be responsible for compliance with any and all legal requirements for publication of the ordinance. 14.3 Resolutions are a formal expression of opinion, will or intent of the Board. Resolutions must be moved and seconded and shall be adopted only by a roll call vote. The Secretary shall record names of all Directors and identify them as voting Aye, No, Abstain, or Absent on each adopted resolution. All resolutions shall be signed by the Presiding Officer and attested by the Secretary. 14.4 Motions are proposals, made by a Director during a Board meeting, for action, inclination of the mind or will, or a formal proposal made in a deliberative manner by the Board. Every motion considered by the Board must be moved by a Director, seconded by another Director and is subject to debate. 14.5 Except where action is taken by the unanimous vote of all Directors present and voting, the Secretary shall record the names of all Directors and identify them as voting Aye, No, Abstain or Absent upon the passage of all ordinances, resolutions, or motions and enter them upon the Minutes of the Board. 15.0 EXHIBITS AND APPENDIXES Exhibits A. Acknowledgement B. Assessment Survey of Governing Body's Effectiveness C. Sample Conflict of Interest Declarations D. Activity Report and Compensation Form E. Travel Expense Reimbursement Form F. Meeting and Mileage Expense Reimbursement Form G. Missing Receipt Affidavit Form H. Miscellaneous Gratuities Form I. Communications Expense Reimbursement Form J. Waiver of Written Notice of Special and Emergency Meetings K. General Guidelines for Parliamentary Procedure Appendixes Setting Compensation for Members of the Board (Ord. 03-01) Yorba Linda Water District Board of Directors' Policies and Procedures Manual 32 Page 167 of 191 ITEM NO. 9.2. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Delia Lugo, Finance Manager SUBJECT: Amendments to Employee Travel Expense Reimbursement Policy RECOMMENDATION: That the Board of Directors adopt Resolution No. 2022 -XX approving amendments to the Employee Travel Expense Reimbursement Policy and repealing Resolution No. 16-21. BACKGROUND: As part of the periodic review process of the Board of Directors' Policies and Procedures Manual, staff conducted an assessment of four other local water districts' travel expense reimbursement policies. Following this assessment, staff is proposing amendments to the District's employee travel expense reimbursement policy to enhance clarification and reflect increased costs for travel -related expenses. As part of the meet and confer process, the proposed amendments have been reviewed and approved by the Yorba Linda Water District Employee Association Board. PRIOR RELEVANT BOARD ACTION: The Board of Directors previously adopted an Employee Travel Expense Reimbursement Policy on November 21, 2016. ATTACHMENTS: 1. 3010 -XXX - Employee Travel Expense Reimbursement - REDLINE 2. Resolution No. 2022 -XX - Staff Travel Expense Reimbursement 3. 3010 -XXX - Employee Travel Expense Reimbursement - FINAL Page 168 of 191 Yorba Linda Water District Policies and Procedures Policy No.: 3010-XXXGG2 Adoption Method: Resolution No. 2022 -XX! 6 20 Effective Date: Ap November 1224-, 20224-6 Revision Dates: November 21, 2016; March 8, 2012; December 12, Meals: 2006; March 11, 1993; and December 12, 1985 Prepared By: Delia Lugo, Finance Manager Applicability: District Wide POLICY: EMPLOYEE TRAVEL EXPENSE REIMBURSEMENT 1.0 POLICY A. District employees are encouraged to attend conferences, conventions, meetings, symposiums, intergovernmental meetings and legislative sessions (herein referred to as "activity" or "activities") relating to the mission of the District. Employees shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of their duties as required or authorized by their department manager. Attendance at an activity must be pre -approved by an employee's department manager in order to be considered as an activity for the purposes of payment or reimbursement of travel expenses. B. Employees shall be reimbursed for actual costs to attend activities, as fOIIOWS:Ret to eveeerl: Flight: Coach or Economy Class Car Rental: Government/Group Rates$50 Per Day -(Economy to Standard Size Vehicle) Lodging: Government/Group Rates$2 —5--Rer "lam Meals: $12075 Per Day Actual and necessary expenses: $40W Per Day C. Expenditures for lodging, meals, and transportation shall provide for reasonable and necessary comfort and convenience. Employees shall be mindful that public funds are being spent and that only a reasonable and necessary level of expense is warranted. When available, employees must use coach class for commercial travel and group/government rates for lodging. If the group/government rate is not available,- the Gest of lerdnlnn should -not exGeerd the ayerone nest eef aGGemmedatweRG fer the tFayel lQgatienSy_aa rued hca-�y cne 3010-002 Employee Travel Expense Reimbursement Policy Page 1 of 6 Page 169 of 191 Q. Os used the -reimbursable amount shall be limited to the G^s+ of the eGenemlGol Gloss of +ronspor+o+iOR available as identified oh„„olnternal Revenue Service (IRS) Der diem rates. 3010-002 Employee Travel Expense Reimbursement Policy Page 2 of 6 Page 170 of 191 —For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the time of travel. Personally owned vehicles used in the conduct of District business must be insured for property and liability damage in an amount not less than the minimum limits required by the California Financial Responsibility Act. In no case shall the amount paid for mileage reimbursement for use of a personally owned vehicle used for travel in lieu of air travel exceed the cost of coach class or equivalent airfare based on the date the employee registered to attend an activity or conduct business on behalf of the District. Use of a paraQnally owned vehicle for travel must be approved in advance by the employee's department manager. E. F. Reimbursement for taxi, rideshare, rail, bus or other reasonable ground transportation shall be for the actual costs plus tip not to exceed 20% and applicable taxes. G. Reimbursement for parking and toll charges shall be for actual costs. H. Meal expenses include the reasonable and necessary costs of meals and beverages, not including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not to exceed $120 per day. Meal expenses for partial days shall be reimbursed on a meal by meal basis as follows: $2045 for breakfast, $402-5 for lunch, and $60 5 for dinner. Said maximums for meal expenses exclude taxes and gratuities which are considered actual and necessary expenses. Any amount spent over the daily or partial day reimbursable amounts set forth in this section may not be deducted from another day's reimbursable amount during that same activity. Additionally, any amounts not spent over the daily or partial day reimbursable amounts set forth above may not be added to another day's reimbursable amount during that same activity. No reimbursement shall be provided for alternative meals when the District has paid for the cost of the activity including any incorporated meals. Attendance at receptions before dinner shall not be considered a meal. I. Actual and necessary expenses include taxes and gratuities for meals, tips for porters, baggage carries, bell hops, and housekeepers. This does not include the cost of laundry, cleaning or pressing of clothes, or telephone calls. Reimbursement of all reasonable and necessary expenses for internet service to conduct District business while traveling shall be for actual costs, unless an employee has been provided with District owned technology equipment. J. 3010-002 Employee Travel Expense Reimbursement Policy Page 3 of 6 Page 171 of 191 G:K. Cancellations Arrangements for transportation, lodging, or registration fees that have cancellation or change penalties shall be carefully monitored by the requesting department. If a cancellation or change occurs due to a personal request or obligation of the employee, they will be responsible for paying the corresponding penalty, except when the General Manager or department manager determines that the reason for the absence was leaitimate and authorized. L. The District shall not incur any costs for a spouse, or other accompanying person. l4 -.M. If an expense does not fall within the reimbursement rates identified in Section B, it must be preapproved by the General Manager. N. In order to obtain reimbursement for qualified expenses, the following procedures must be followed: Employees shall submit a completed Travel Expense Reimbursement Form (See Exhibit A) for conference, convention or symposium attendance, together with all original itemized receipts and corresponding route maps, within 60 calendar days of when the expense was incurred, with the exception of expenses incurred during the month of June. Requests for reimbursement of travel expenses incurred during this period must be submitted within 30 calendar days of when the expense was incurred for the purposes of financial reporting at the end of the fiscal year. 2. Employees shall also submit a completed Meeting and Mileage Expense Reimbursement Form (See Exhibit B) for local meeting attendance, together with all original itemized receipts and corresponding route maps, within 60 calendar days following the attended eventeRd of oath MGRt", with the exception of expenses incurred during the month of June. Requests for reimbursement of meeting and mileage expenses incurred during this period must be submitted within 30 calendar days following the attended eventead of the FnE)R h for the purposes of financial reporting at the end of the fiscal year. 3. If an employee does not file an expense report within the above listed deadlines, the District will not reimburse mileage or out-of-pocket expenses. 4. For any activity that the District prepays expenses, the employee is still required to file an expense report to ensure that any expenses prepaid by the District are properly accounted for. Designated 3010-002 Employee Travel Expense Reimbursement Policy Page 4 of 6 Page 172 of 191 members of the Finance Department shall assist employees with these reports as needed. To enforce the timely filing of expense reports the District may, by majority vote of the Board, stop prepaying conference and travel expenses. 5. All expense reimbursement requests shall be reviewed and approved by the Finance Manager or other designee. Any requests for reimbursement that fall outside the limitations contained in this policy shall be reviewed and approved by the General Manager or other desianee. 6. With the exception of mileage reimbursement, any expense shown on the form must have a corresponding, attached original itemized receipt or other verification document. Summary receipts for meals cannot be accepted as a verification document. 7. If a receipt is lost or not provided, employees must submit a completed Missing Receipt Affidavit Form (See Exhibit C) as substantiation of the expense. 8. Employees shall also submit a completed Miscellaneous Gratuities Form (See Exhibit D) for such expenses paid in cash without a receipt. 9. All forms, receipts and verification documents shall be public documents subject to redaction of any confidential information, such as credit card numbers. J -.O. Employees shall not attend a conference or training event for which there is an expense to the District if it occurs after the employee has announced his/her pending resignation. Employees shall not attend a conference or training event when it is apparent that there is no significant benefit to the District. K-. P. Employees shall provide a brief report about the activity to their department manager following attendance. Said report shall detail what was learned at the session(s) that will be of benefit to the District. Materials from session(s) may be delivered to the department manager for inclusion in the District's library for future use. L -.Q. A full accounting of expenditures of public funds under this policy shall be made and become part of the records of the District. M -.R. All reimbursements paid by the District of at least $100 for each individual charge for services or product received, shall be disclosed in an annual report following the end of each fiscal year. Reimbursement of an individual charge includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to an employee. This report shall be made available for public inspection upon request. 3010-002 Employee Travel Expense Reimbursement Policy Page 5 of 6 Page 173 of 191 N -.S. All travel expenses and reimbursements paid by the District on behalf of the General Manager, or other executive staff as determined by the Board, shall be disclosed in a quarterly report and provided to the Board for review at a regular meeting. 2.0 PRIOR POLICIES A. Prior employee travel expense reimbursement policies and associated forms are rescinded. 3.0 EXHIBITS A. Travel Expense Reimbursement Form B. Meeting and Mileage Expense Reimbursement Form C. Missing Receipt Affidavit Form D. Miscellaneous Gratuities Form E. Acknowledgement APPROVED: Harold HulbertBF;aR Vargas, President YLWD Employee's Association Doug DavertMaFG MaFGaRteRie, Assistant General Manager Date Date 3010-002 Employee Travel Expense Reimbursement Policy Page 6 of 6 Page 174 of 191 RESOLUTION NO. 2022 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING THE EMPLOYEE TRAVEL EXPENSE REIMBURSEMENT POLICY AND RESCINDING RESOLUTION NO. 16-21 WHEREAS, District employees are encouraged to attend conferences, conventions, meetings, symposiums, intergovernmental meetings, and legislative sessions relating to the mission of the District; and WHEREAS, the Board of Directors previously adopted Resolution No. 16-21 setting forth an Employee Travel Expense Reimbursement Policy; and WHEREAS, it is the desire of the Board of Directors to amend this policy. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: SECTION 1. The Employee Travel Expense Reimbursement Policy is hereby adopted as attached hereto and by this reference incorporated herein. SECTION 2. This policy shall take effect immediately and Resolution No. 16-21 is hereby rescinded. PASSED AND ADOPTED this 121h day of April 2022 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: J. Wayne Miller, PhD., President Yorba Linda Water District /_�1111111111MMS Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2022 -XX Amending Employee Travel Expense Reimbursement Policy Page 175 of 191 Yorba Linda Water District Policies and Procedures Policy No.: 3010 -XXX Adoption Method: Resolution No. 2022 -XX Effective Date: April 12, 2022 Revision Dates: November 21, 2016; March 8, 2012; December 12, 2006; March 11, 1993; and December 12, 1985 Prepared By: Delia Lugo, Finance Manager Applicability: District Wide POLICY: EMPLOYEE TRAVEL EXPENSE REIMBURSEMENT 1.0 POLICY A. District employees are encouraged to attend conferences, conventions, meetings, symposiums, intergovernmental meetings and legislative sessions (herein referred to as "activity" or "activities") relating to the mission of the District. Employees shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of their duties as required or authorized by their department manager. Attendance at an activity must be pre -approved by an employee's department manager in order to be considered as an activity for the purposes of payment or reimbursement of travel expenses. B. Employees shall be reimbursed for actual costs to attend activities as follows: Flight: Car Rental: Lodging: Meals: Actual and necessary expenses: Coach or Economy Class Government/Group Rates (Economy to Standard Size Vehicle) Government/Group Rates $120 Per Day $40 Per Day C. Expenditures for lodging, meals, and transportation shall provide for reasonable and necessary comfort and convenience. Employees shall be mindful that public funds are being spent and that only a reasonable and necessary level of expense is warranted. D. When available, employees must use coach class for commercial travel and group/government rates for lodging. If the group/government rate is not available, the reimbursable amount shall be limited to the Internal Revenue Service (IRS) per diem rates. 3010-002 Employee Travel Expense Reimbursement Policy Page 1 of 5 Page 176 of 191 E. For travel by personal vehicle, mileage shall be reimbursed at the IRS rate in effect at the time of travel. Personally owned vehicles used in the conduct of District business must be insured for property and liability damage in an amount not less than the minimum limits required by the California Financial Responsibility Act. In no case shall the amount paid for mileage reimbursement for use of a personally owned vehicle used for travel in lieu of air travel exceed the cost of coach class or equivalent airfare based on the date the employee registered to attend an activity or conduct business on behalf of the District. Use of a personally owned vehicle for travel must be approved in advance by the employee's department manager. F. Reimbursement for taxi, rideshare, rail, bus or other reasonable ground transportation shall be for the actual costs plus tip not to exceed 20% and applicable taxes. G. Reimbursement for parking and toll charges shall be for actual costs. H. Meal expenses include the reasonable and necessary costs of meals and beverages, not including alcoholic beverages. Meal expenses shall be reimbursed on a daily basis not to exceed $120 per day. Meal expenses for partial days shall be reimbursed on a meal by meal basis as follows: $20 for breakfast, $40 for lunch, and $60 for dinner. Said maximums for meal expenses exclude taxes and gratuities which are considered actual and necessary expenses. Any amount spent over the daily or partial day reimbursable amounts set forth in this section may not be deducted from another day's reimbursable amount during that same activity. Additionally, any amounts not spent over the daily or partial day reimbursable amounts set forth above may not be added to another day's reimbursable amount during that same activity. No reimbursement shall be provided for alternative meals when the District has paid for the cost of the activity including any incorporated meals. Attendance at receptions before dinner shall not be considered a meal. I. Actual and necessary expenses include taxes and gratuities for meals, tips for porters, baggage carries, bell hops, and housekeepers. This does not include the cost of laundry, cleaning or pressing of clothes, or telephone calls. J. Reimbursement of all reasonable and necessary expenses for internet service to conduct District business while traveling shall be for actual costs, unless an employee has been provided with District owned technology equipment. K. Arrangements for transportation, lodging, or registration fees that have cancellation or change penalties shall be carefully monitored by the requesting department. If a cancellation or change occurs due to a personal request or obligation of the employee, they will be responsible for paying the corresponding penalty, except when the General Manager or department manager determines that the reason for the absence was legitimate and authorized. 3010-002 Employee Travel Expense Reimbursement Policy Page 2 of 5 Page 177 of 191 L. The District shall not incur any costs for a spouse, or other accompanying person. M. If an expense does not fall within the reimbursement rates identified in Section B, it must be preapproved by the General Manager. N. In order to obtain reimbursement for qualified expenses, the following procedures must be followed: 1. Employees shall submit a completed Travel Expense Reimbursement Form (See Exhibit A) for conference, convention or symposium attendance, together with all original itemized receipts and corresponding route maps, within 60 calendar days of when the expense was incurred, with the exception of expenses incurred during the month of June. Requests for reimbursement of travel expenses incurred during this period must be submitted within 30 calendar days of when the expense was incurred for the purposes of financial reporting at the end of the fiscal year. 2. Employees shall also submit a completed Meeting and Mileage Expense Reimbursement Form (See Exhibit B) for local meeting attendance, together with all original itemized receipts and corresponding route maps, within 60 calendar days following the attended event, with the exception of expenses incurred during the month of June. Requests for reimbursement of meeting and mileage expenses incurred during this period must be submitted within 30 calendar days following the attended event for the purposes of financial reporting at the end of the fiscal year. 3. If an employee does not file an expense report within the above listed deadlines, the District will not reimburse mileage or out-of-pocket expenses. 4. For any activity that the District prepays expenses, the employee is still required to file an expense report to ensure that any expenses prepaid by the District are properly accounted for. Designated members of the Finance Department shall assist employees with these reports as needed. To enforce the timely filing of expense reports the District may, by majority vote of the Board, stop prepaying conference and travel expenses. 5. All expense reimbursement requests shall be reviewed and approved by the Finance Manager or other designee. Any requests for reimbursement that fall outside the limitations contained in this policy shall be reviewed and approved by the General Manager or other designee. 3010-002 Employee Travel Expense Reimbursement Policy Page 3 of 5 Page 178 of 191 6. With the exception of mileage reimbursement, any expense shown on the form must have a corresponding, attached original itemized receipt or other verification document. Summary receipts for meals cannot be accepted as a verification document. 7. If a receipt is lost or not provided, employees must submit a completed Missing Receipt Affidavit Form (See Exhibit C) as substantiation of the expense. 8. Employees shall also submit a completed Miscellaneous Gratuities Form (See Exhibit D) for such expenses paid in cash without a receipt. 9. All forms, receipts and verification documents shall be public documents subject to redaction of any confidential information, such as credit card numbers. O. Employees shall not attend a conference or training event for which there is an expense to the District if it occurs after the employee has announced his/her pending resignation. Employees shall not attend a conference or training event when it is apparent that there is no significant benefit to the District. P. Employees shall provide a brief report about the activity to their department manager following attendance. Said report shall detail what was learned at the session(s) that will be of benefit to the District. Materials from session(s) may be delivered to the department manager for inclusion in the District's library for future use. Q. A full accounting of expenditures of public funds under this policy shall be made and become part of the records of the District. R. All reimbursements paid by the District of at least $100 for each individual charge for services or product received, shall be disclosed in an annual report following the end of each fiscal year. Reimbursement of an individual charge includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to an employee. This report shall be made available for public inspection upon request. S. All travel expenses and reimbursements paid by the District on behalf of the General Manager, or other executive staff as determined by the Board, shall be disclosed in a quarterly report and provided to the Board for review at a regular meeting. 2.0 PRIOR POLICIES A. Prior employee travel expense reimbursement policies and associated forms are rescinded. 3010-002 Employee Travel Expense Reimbursement Policy Page 4 of 5 Page 179 of 191 3.0 EXHIBITS A. Travel Expense Reimbursement Form B. Meeting and Mileage Expense Reimbursement Form C. Missing Receipt Affidavit Form D. Miscellaneous Gratuities Form E. Acknowledgement /_1»:161T/ 4 13 Harold Hulbert, President YLWD Employee's Association Date Doug Davert, Assistant General Manager Date 3010-002 Employee Travel Expense Reimbursement Policy Page 5 of 5 Page 180 of 191 ITEM NO. 9.3. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Nominations for OC LAFCO Regular and Alternate Special District Member Seats RECOMMENDATION: That the Board of Directors consider nominating candidate(s) for election to OC LAFCO's Regular and Alternate Special District Member Seats and designate two Directors to serve as the primary and alternate voting representatives in the associated election. BACKGROUND: The nomination period for the OC LAFCO Regular and Alternate Special District Member seats, which terms expire June 30, 2022, is now open. The Board has the option of nominating up to 2 candidates. Should the Board desire to do so, the attached form must be completed and returned no later than April 22, 2022, at 3:00 p.m. While the Board of Directors of East Orange County Water District has submitted their own nomination for the current Chair and Special District Regular Member, Doug Davert, the YLWD Board of Directors may wish to do the same. As of April 5, 2022, staff has not received any requests for support of another individual's candidacy. Additionally, the appointment process is conducted by ballot and the Board needs to designate two Directors to serve as the District's primary and alternate voting representatives. Historically, this has been the Board President and Vice President. The attached declaration form must be returned by the same date and time as the nomination form. ATTACHMENTS: Instructions and Forms Page 181 of 191 c� ORANGE COUNTY LAFCO 2677 North Main Street I Suite 1050 Santa Ana, CA 92705 Phone: 714.640.5100 1 Fax: 714.640.5139 March 14, 2022 TO: Independent Special Districts Presiding Officers FROM: Carolyn Emery, Executive Officer SUBJECT: Appointment Process and Nomination Period for the OC LAFCO Regular and Alternate Special District Member Seats The nomination period for the Orange County Local Agency Formation Commission (OC LAFCO) Regular and Alternate Special District Member seats is now open. The OC LAFCO Executive Officer will accept nominations for the regular and alternate special district seats from March 14 through April 22, 2022. The current terms for these seats expire June 30, 2022. The appointment process for the OC LAFCO special district seats is governed by Government Code Section 56332 and the Independent Special District Selection Committee Bylaws. In accordance with the statute and the Committee's Bylaws, the appointment process is conducted by mailed ballot and attached to this notification are the following: (1) The "Declaration of Qualification to Vote" for designating the authorized regular voting member and alternate voting member of your district for this appointment process. This form must be returned to OC LAFCO no later than 3 PM on Friday, April 22, 2022. Please note that, in accordance with the Independent Special District Selection Committee Bylaws, if OC LAFCO does not receive the form by this date, your district will be ineligible to vote. (2) The "2022 Nomination Forms" for submitting a candidate's name for the Regular and Alternate Special District seats. If your district is nominating a candidate for one or both seats, the form(s) must be filled out completely and returned to OC LAFCO by 3 PM on Friday, April 22, 2022. Candidate resumes or other supplemental information may be attached to the nomination form(s) and these materials will be distributed with the respective ballot. Orange County Local Agency Formation Commission oclafco.org Page 182 of 191 Orange LAFCOI Appointment Process and Nomination Period for the OC LAFCO Regular and Alternate Special District Member Seats Page 12 The Declaration and nomination form(s) may be returned to OC LAFCO at any of the following: Email: ccarter-beniamin@oclafco.org Mail: Orange County Local Agency Formation Commission 2677 North Main Street, Suite 1050 Santa Ana, CA 92705 Attn: Cheryl Carter -Benjamin, Commission Clerk FAX: (714) 640-5139 Attn: Cheryl Carter -Benjamin, Commission Clerk For your reference, a timeline of key dates for the appointment process is shown below: )ATE OC LAFCO Executive Officer emails notification letters with nomination forms and Declaration of Qualification to Vote to independent special district presiding officers March 14, 2022 (c/o the clerk of the district) and special district general managers. Deadline for submitting nominations and Declaration of Qualification to Vote for the Regular Special District and Alternate Special District members to OC LAFCO by April 22, 2022 (3 PM) 3:00p.m.* Ballot emailed to all special district presiding officers/designees (c/o clerk of the district). May 2, 2022 Ballot due to OC LAFCO by 3:00 p.m. June 3, 2022 (3 PM) OC LAFCO staff tabulates ballots and announces results. June 7, 2022 Oath of Office Administered (Commission Hearing). July 13, 2022 * Pursuant to Government Code Section 56332(c)(1), if only one candidate is nominated for a vacant seat that candidate shall be deemed selected with no further proceedings. Should you have any questions, please contact our Commission Clerk Cheryl Carter -Benjamin at (714) 640-5100 or by email at ccarter-benlamin@oclafco.org. Attachments: 1. Declaration of Qualification to Vote 2. 2022 Nomination Forms— Regular and Alternate Special District Member cc: Special District General Managers Clerks of the Districts Page 183 of 191 I, DECLARATION OF QUALIFICATION TO VOTE J. Wayne Miller Presiding Officer Yorba Linda Water District ,* hereby attest that **has been authorized by the Board of to vote in the OC LAFCO Special District Selection Committee election as the regular voting member. The Board also designated voting member. Name and Title*: Signature*: Date: **as the alternate *Declaration MUST be signed by either Board President or Board Secretary ** Must be a member of the Board Completed forms must be received by OC LAFCO by 3 PM, Friday, April 22, 2022. Forms must be delivered to OC LAFCO by: (1) Email at: ccarter-beniamin(a�oclafco.org, or (2) Mail at: Orange County Local Agency Formation Commission 2677 North Main Street, Suite 1050 Santa Ana, CA 92705 Attn: Cheryl Carter -Benjamin, or (3) FAX at: (714) 640-5139, Attn: Cheryl Carter -Benjamin Page 184 of 191 2022 NOMINATION FORM Candidate for the Orange County Local Agency Formation Commission (OC LAFCO) CANDIDATE INFORMATION FOR REGULAR SPECIAL DISTRICT MEMBER: NAME: TITLE: DISTRICT: ❑ Check box if resume or statement of qualifications is attached. SPECIAL DISTRICT SELECTION COMMITTEE MEMBER SUBMITTING NOMINATION (Must be the presiding officer or a designated alternate board member.) NAME: SIGNATURE: TITLE: DISTRICT: DATE: A resume or other supplemental information about the candidate may be included and will be distributed with the ballot. The completed nomination form and any supplemental information must be returned to OC LAFCO by 3: 00 p.m. on Friday, April 22, 2022 by: 1. Email at: ccarter-benjamingoclafco.org, or 2. Mail at: Orange County Local Agency Formation Commission 2677 North Main Street, Suite 1050 Santa Ana, CA 92705 Attn: Cheryl Carter -Benjamin, or 3. Fax at: (714) 640-5139, Attn: Cheryl Carter -Benjamin Nomination forms or candidate information received after the deadline will not be considered. Page 185 of 191 2022 NOMINATION FORM Candidate for the Orange County Local Agency Formation Commission (OC LAFCO) CANDIDATE INFORMATION FOR ALTERNATE SPECIAL DISTRICT MEMBER: NAME: TITLE: DISTRICT: ❑ Check box if resume or statement of qualifications is attached. SPECIAL DISTRICT SELECTION COMMITTEE MEMBER SUBMITTING NOMINATION (Must be the presiding officer or a designated alternate board member.) NAME: SIGNATURE: TITLE: DISTRICT: DATE: A resume or other supplemental information about the candidate may be included and will be distributed with the ballot. The completed nomination form and any supplemental information must be returned to OC LAFCO by 3: 00 p.m. on Friday, April 22, 2022 by: 1. Email at: ccarter-benjamingoclafco.org, or 2. Mail at: Orange County Local Agency Formation Commission 2677 North Main Street, Suite 1050 Santa Ana, CA 92705 Attn: Cheryl Carter -Benjamin, or 3. Fax at: (714) 640-5139, Attn: Cheryl Carter -Benjamin Nomination forms or candidate information received after the deadline will not be considered. Page 186 of 191 ITEM NO. 11.1. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Director's Reports The Directors will report on their attendance at the following events: MARCH OC LAFCO - March 9, 2022 YL Planning Commission - March 9, 2022 (Hawkins - As Needed) WACO Planning Committee - March 15, 2022 SAWPA Commission - March 15, 2022 YL City Council - March 15, 2022 (Lindsey) MWDOC Board - March 16, 2022 (Miller/Lindsey) OCWA Webinar - March 16, 2022 (Hawkins/Jones/Lindsey/Miller) OCWD Board - March 16, 2022 (Jones/DesRoches) OC Sanitation - March 23, 2022 (Jones) APRIL WACO - April 1, 2022 ISDOC Executive Committee - April 5, 2022 SAWPA Commission - April 5, 2022 YL City Council - April 5, 2022 (DesRoches) YL First Responders Breakfast - April 6, 2022 (Hawkins/Jones) MWDOC Board - April 6, 2022 (Miller/Lindsey) OCWD Board - April 6, 2022 (Jones/DesRoches) MWDOC Elected Officials Forum - April 7, 2022 (DesRoches/Jones/Miller) Page 187 of 191 ITEM NO. 11.2. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Doug Davert, Assistant General Manager / Interim General Manager SUBJECT: Assistant General Manager/ Interim General Manager's Report SUMMARY: A brief update on District activities and matters of interest as of agenda posting on April 5, 2022. COMMENTS: Operations Manager John DeCriscio and I attended the Special District Leadership Academy on April 4, 2022, and completed the "Building a Foundation for Good Governance" module. This is a requirement for the District to maintain its District of Distinction status with the California Special Districts Association - Special District Leadership Foundation. 2. On March 31, 2022, our maintenance crew responded to a water main break at 5470 Smokey Mountain Way. The line is an 8" Ductile Iron Pipe (DIP) located in an easement at the above address. The 8" DIP was originally installed in 1990 during the development of that area and had corrosion on the exterior of the pipe. This is consistent with the ongoing problems we have been experiencing with the extremely premature degradation of this type of pipe in the area. There was no interruption in service to any customer, and only minor landscape repairs to the easement area were needed. 3. The PFAS Water Treatment Plant continues on the path to final completion. The gas line tie-in for the natural gas backup generators is complete. A shut down of the plant is scheduled for the weekend of April 8-10, 2022 for Southern California Edison to energize the new transformer and electricity service. The production team has a contingency plan in place in case the shutdown needs to be extended for some reason. They are also making sure the reservoirs have additional water in storage given the expected warmer weather. Pacific Hydrotech will be installing the Well 7 bypass pipe over the next week. We hope to be ready for paving and site cleanup soon. Page 188 of 191 4. With the treatment plant in its third full month of operation, we are seeing continued improvement in our groundwater production. In March, we met 76.4 percent of our water demand using groundwater. This exceeded our projection of 65 percent. Average water consumption (demand) for March was 15.62 million gallons per day. Staff is available to answer any questions. Page 189 of 191 ITEM NO. 13.1. Yorba Linda Water District /_[r]=1►1I7_\V=1161AI MEETING DATE: April 12, 2022 TO: Board of Directors FROM: Doug Davert, Assistant General Manager / Interim General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Meetings from April 13 - May 31, 2022 ATTACHMENTS: 1. Board of Directors' Activities Calendar Page 190 of 191 Board of Directors Activity Calendar Event Date Time Attendance By April OC LAFCO Wed, Apr 13 8:15 AM YL Planning Commission Wed, Apr 13 6:30 PM Hawkins (As Needed) WACO Planning Committee Tue, Apr 19 7:30 AM Jones SAWPA Commission Tue, Apr 19 9:30 AM Miller/Lindsey YL City Council Tue, Apr 19 6:30 PM Miller MWDOC Board Wed, Apr 20 8:30 AM Miller/Lindsey OCWA Webinar Wed, Apr 20 11:30 AM TENTATIVE - Board of Directors Workshop Meeting Wed, Apr 20 5:30 PM OCWD Board Wed, Apr 20 5:30 PM Jones/DesRoches YLWD/City of Yorba Linda Joint Agency Committee Mon, Apr 25 5:30 PM Miller/Lindsey MWDOC/OCWD Joint Planning Committee Wed, Apr 27 8:30 AM Miller/DesRoches OC Sanitation Wed, Apr 27 6:00 PM Jones YL Planning Commission Wed, Apr 27 6:30 PM Hawkins (As Needed) ISDOC Quarterly Meeting Thu, Apr 28 11:30 AM Hawkins/Jones/Lindsey Love Yorba Linda Sat, Apr 30 8:00 AM May ISDOC Executive Committee Tue, May 3 7:30 AM SAWPA Commission Tue, May 3 9:30 AM YL City Council Tue, May 3 6:30 PM Jones MWDOC Board Wed, May 4 8:30 AM Miller/Lindsey OCWD Board Wed, May 4 5:30 PM Jones/DesRoches WACO Fri, May 6 7:30 AM Board of Directors Regular Meeting Tue, May 10 6:30 PM OC LAFCO Wed, May 11 8:15 AM YL Planning Commission Wed, May 11 6:30 PM Hawkins (As Needed) TENTATIVE - Board of Directors Workshop Meeting Thu, May 12 5:30 PM WACO Planning Committee Tue, May 17 7:30 AM SAWPA Commission Tue, May 17 9:30 AM YL City Council Tue, May 17 6:30 PM Hawkins MWDOC Board Wed, May 18 8:30 AM Miller/Lindsey OCWA Webinar Wed, May 18 11:30 AM OCWD Board Wed, May 18 5:30 PM Jones/DesRoches PFAS WTP Dedication Ceremony Mon, May 23 10:00 AM Board of Directors Meeting Tue, May 24 6:00 PM OC Sanitation Wed, May 25 6:00 PM Jones YL Planning Commission Wed, May 25 6:30 PM Hawkins (As Needed) District Offices Closed Mon, May 30 7:00 AM As of April 5, 2022 Page 191 of 191