HomeMy WebLinkAbout2023-01-05 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 5, 2023, 3:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. PARTICIPATION INSTRUCTIONS
Due to the continuing state of emergency declared by the California Governor related to preventing the
spread of Coronavirus (COVID-19), and pursuant to California Government Code Section 54953(e), this
meeting will be facilitated in a hybrid format. As such, Directors and members of the public may choose
to participate in person or by video/teleconference. Information for accessing this meeting by telephone
or internet-based service is provided below. For questions regarding participation, please call the Board
Secretary at (714) 701-3020.
Computer/Mobile Device: httos://us06web.zoom.us/m/84874364260
Telephone: (669) 900-6833 or (346) 248-7799
Meeting ID: 848 7436 4260
2. CALL TO ORDER
3. PLEDGE OF ALLEGIANCE
Brett R. Barbre, President
Trudi DesRoches, Vice President
Phil Hawkins, Director
Tom Lindsey, Director
J. Wayne Miller, PhD, Director
5. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
6. INTRODUCTIONS AND PRESENTATIONS
6.1. Recognition of Brooke Jones, Outgoing Director, for 6 Years of Service to
YLWD
6.2. Recognition of J. Wayne Miller, PhD, for his Service as YLWD Board President
During 2022
6.3. Recognition of Trudi DesRoches, Director, for 31 Years of Service to MWDSC
6.4. Elected Official Liaison Reports
7. PUBLIC COMMENTS
Any individual wishing to address the Board (or Committee) is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed on
the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
8. CLOSED SESSION
Page 1 of 59
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
8.1. Annual Homeland Security Briefing Regarding Public Services or Facilities
Pursuant to Subdivision (a) of Section 54957 of the California Government
Code
Consultation with General Manager
8.2. Conference with Legal Counsel - Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California
Government Code
Name of Case: Irvine Ranch Water District v. Orange County Water District, et
al. (Los Angeles County Superior Court - Case No. BS 168278)
9. REPORT FROM CLOSED SESSION - ANTICIPATED TO BEGIN AT 3:45 PM
10. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
10.1. Minutes of the Board of Directors Meeting Held December 13, 2022
Recommendation
That the Board of Directors approve the minutes as
presented.
10.2. Reauthorizing Continuation of Virtual/Teleconference Board Meetings
Recommendation: That the Board of Directors reauthorize the continuation of
virtual/teleconference meetings pursuant to AB 361 for an additional 30 days
based on the findings that (1) the Board has reconsidered the circumstances of
the state of emergency for COVID-19, and that (2) state and local officials
continue to impose or recommend measures to promote social distancing.
10.3. Amending Schedule for Regular Board Meetings
Recommendation: That the Board of Directors adopt Resolution No. 2023 -XX
amending the schedule for regular Board meetings.
10.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,851,759.89.
10.5. Budget to Actual Statements for Month Ended November 30, 2022
Recommendation: That the Board of Directors receive and file the Budget to
Actual Statements for Month Ended November 30, 2022.
10.6. Cash and Investment Report for Month Ended November 30, 2022
Recommendation: That the Board of Directors receive and file the Cash and
Investment Reports for Month Ended November 30, 2022.
11. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board (or Committee) discussions
are needed prior to formal action.
11.1. Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
Page 2 of 59
Recommendation. That the Board of Directors approve the formation of the
proposed committees and assignments, the continuation of existing committees
and assignments, and the proposed agency and intergovernmental meeting
assignments for the 2023 calendar year.
12. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board (or Committee) at the meeting, such as technical presentations, drafts of proposed policies,
or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at
another meeting. This portion of the agenda may also include items for information only.
12.1. Draft Calendar for Development of Fiscal Year 2023-24 Budget
12.2. Scheduling Board Workshop Meeting
12.3. Status of CalPERS Net Pension and Other Post -Employment Benefits (OPEB)
Funded Liabilities and Public Agency Retirement Services (PARS) Funding
13. REPORTS, INFORMATION ITEMS, AND COMMENTS
13.1. Director's Reports
13.2. General Manager's Report
13.3. General Counsel's Report
13.4. Future Agenda Items and Staff Tasks
14. COMMITTEE REPORTS
14.1. Interagency Committee with MWDOC and OCWD
Next meeting will be scheduled when needed.
14.2. Joint Agency Committee with City of Yorba Linda
Next meeting yet to be scheduled.
14.3. Joint Agency Committee with City of Placentia
Next meeting yet to be scheduled.
15. BOARD OF DIRECTORS ACTIVITY CALENDAR
15.1. Meetings from January 6, 2023 - February 28, 2023
16. ADJOURNMENT
16.1. The next regular Board meeting is scheduled Tuesday, January 19, 2023 at
3:00 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of
Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia
CA 92870 during regular business hours. When practical, these materials will also be posted on the District's
website at https://ylwd.com/. (GC 54957.5)
Accommodations for the Disabled
Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for
participation in the above -posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24
hours in advance. (GC 54954.2(a))
Page 3 of 59
ITEM NO. 10.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Minutes of the Board of Directors Meeting Held December 13, 2022
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1. Draft Meeting Minutes
Page 4 of 59
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6.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 13, 2022, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
PARTICIPATION INSTRUCTIONS
Were included on the agenda.
CALL TO ORDER
The meeting was called to order at 6:30 p.m.
PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
ROLL CALL
DIRECTORS PRESENT
J. Wayne Miller, PhD, President
Brett R. Barbre
Trudi DesRoches
Phil Hawkins
Tom Lindsey
2022 -XXX
STAFF PRESENT
Mark Toy, General Manager
Doug Davert, Assistant General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Alison Martin, Public Affairs Manager
Annie Alexander, Board Secretary
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
ADDITIONS/DELETIONS TO THE AGENDA
General Manager Toy informed the Board that the monthly legislative update had
been appended to his monthly report (Item No. 13.2.) and hard copies were
distributed to the Board and made available to the public. He also noted that the
annual homeland security briefing originally scheduled for this Board meeting had
been deferred to the next meeting due to technical issues with the AN system.
SEATING OF DIRECTORS
6.1. Administration of Oaths of Office
General Manager Toy administered the Oaths of Office for incoming
Directors Brett R. Barbre, Phil Hawkins, and Tom Lindsey.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m.
Page 5 of 59
2022 -XXX
6.2. Reorganization of the Board of Directors and Appointment of Officers
President Miller thanked the Board and staff for their hard work and support
during the past year.
The Board discussed nominations for the offices of President and Vice
President. Director DesRoches nominated Director Barbre for the office of
President. Director Hawkins nominated Director DesRoches for the office of
Vice President.
Director Hawkins made a motion, seconded by Director Lindsey, to appoint
Director Brett R. Barbre as President and Director Trudi DesRoches as Vice
President. Motion carried 5-0-0-0 on a roll call vote.
The meeting was then turned over to President Barbre as the presiding officer.
President Barbre thanked his supporters in the audience.
Director Lindsey commended Director Miller for his service as President during
2022.
City of Yorba Linda Mayor, Gene Hernandez, congratulated the new Board,
thanked Brooke Jones for his service as Director, and commended Director
Miller for his service as President.
Al Nederhood, in his role as MWDOC Director, commended Brooke Jones for
his service as Director for YLWD.
General Manager Toy then recommended that the Board consider
appointing Annie Alexander as the Secretary, Veronica Ortega as Assistant
Secretary, and Delia Lugo as Treasurer.
Director Lindsey made a motion, seconded by Director DesRoches, to
appoint Annie Alexander as Secretary, Veronica Ortega as Assistant
Secretary, and Delia Lugo as Treasurer. Motion carried 5-0-0-0 on a roll call
vote.
7. ADJOURN TO PUBLIC FINANCING CORPORATION AND FINANCING AUTHORITY
REGULAR MEETINGS
The regular Board meeting was suspended at 6:44 p.m. to conduct the Public
Financing Corporation and Financing Authority meetings.
President Barbre noted that the Directors do not receive additional compensation
for attending these meetings when held on the same day as a regular Board
meeting.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 2
Page 6 of 59
2022 -XXX
The regular Board meeting was reconvened at 6:46 p.m.
8. INTRODUCTIONS AND PRESENTATIONS
8.1. Elected Official Liaison Reports
These reports were provided during consideration of Item No. 6.2.
9. PUBLIC COMMENTS
Al Nederhood, resident, commended Brooke Jones for his service as Director for the
District. He also commented on the content of a political campaign mailer and
digital newsletters associated with the recent election.
Brooke Jones, former Director, commended and thanked the Board and District
staff for their accomplishments and dedication to protecting the health and safety
of the community.
10. CONSENT CALENDAR
President Barbre requested to remove Item Nos. 10.1. and 10.2. and Director Miller
requested to remove Item Nos. 10.5. and 10.6. from the agenda for separate
consideration.
Director Lindsey made a motion, seconded by Director Hawkins, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote.
10.3. Status of Communications Activities
Recommendation: That the Board of Directors receive and file the monthly
communications activities report.
10.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,719,479.48.
10.7. Directors and General Manager Fees and Expenses Report for First Quarter of
Fiscal Year 2022-23
Recommendation: That the Board of Directors receive and file the Directors'
and General Manager Fees and Expenses Report for First Quarter of Fiscal
Year 2022-23.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 3
Page 7 of 59
2022 -XXX
10.8. Notice of Completion for Stonehaven Water Main Project
Recommendation: That the Board of Directors authorize staff to file the
Notice of Completion for the Stonehaven Water Main Project, Job No. J-2018-
28.
10.9. Notice of Exemption for Main Street Sewer Replacement Project
Recommendation: That the Board of Directors consent to file the Notice of
Exemption with the Orange County Clerk -Recorder's Office.
10.10. Notice of Exemption for Timber Ridge Booster Pump Station Rehabilitation
Project
Recommendation: That the Board of Directors consent to file the Notice of
Exemption with the Orange County Clerk -Recorder's Office for the Timber
Ridge Booster Pump Station Rehabilitation Project.
10.11. Mitigated Negative Declaration for BNSF Waterline Crossing at Veterans
Village and Highland Avenue
Recommendation: That the Board of Directors: (1) adopt the proposed Initial
Study and Mitigated Negative Declaration (IS/MND) and make a finding on
the basis of the whole record that there is no substantial evidence that the
project will have a significant effect on the environment and that the
mitigated Negative Declaration reflects the Board of Directors' independent
judgment and analysis; (2) adopt the Mitigation Monitoring and Reporting
Program, and authorize staff to file a Notice of Determination for the project;
and (3) determine that the Board Secretary is the custodian of the
documents and materials which constitute the record of proceedings upon
which the Board's decision is based and such documents and materials will
be at the District's headquarters.
10.12. Terms and Conditions for Sewer Service with the City of Yorba Linda for
Lakeview Avenue Sewer Improvements, Job No. J -2013-03S
Recommendation: That the Board of Directors approve the Terms and
Conditions for Sewer Service with the City of Yorba Linda for Lakeview
Avenue Sewer Improvements, Job No. J -2013-03S.
10.13. Agreement with Base Hill, Inc. DBA Jan Point for Janitorial Services
Recommendation: That the Board of Directors authorize the General
Manager to enter into a Janitorial Services Agreement with Base Hill, Inc. DBA
Jan Point for a 3 -year term beginning January 1, 2023 through December 31,
2025 for an estimated total cost of $220,000.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 4
Page 8 of 59
2022 -XXX
10.14. Agreement with Brightview Landscape, Inc. for Landscape Maintenance
Services
Recommendation: That the Board of Directors authorize the General
Manager to enter into a Landscape Maintenance Services Agreement with
Brightview Landscape, Inc. for a 3 -year term beginning January 1, 2023
through December 31, 2025 for an estimated total cost of $125,000.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
10.1. Minutes of the Board of Directors Meeting Held November 16, 2022
President Barbre requested a copy of the revisions made to the
encroachments policy as referenced in the minutes.
Director Barbre made a motion, seconded by Director DesRoches, to
approve the minutes as presented. Motion carried 4-0-1-0 on a roll call vote
with Director Barbre abstaining.
General Counsel Gagen and Assistant General Manager Davert clarified
that the encroachments policy had been approved by the Board in
substantial form with certain amendments to be made. Staff will provide
President Barbre with a copy of the finalized policy and offered to bring it
back to the Board for additional consideration if desired.
10.2. Reauthorizing Continuation of Virtual/Teleconference Board Meetings
Discussion centered on whether the Board should continue holding Board
meetings in a hybrid format and the level of public participation through
virtual means. Director DesRoches suggested waiting until the Governor's
state of emergency expires at the end of February 2023. Brief discussion
followed regarding live streaming Board meetings. Staff noted there would
be no cost to the District for this service.
President Barbre opened the floor for public comment.
Al Nederhood, in his role as MWDOC Director, commented on how other
agencies were addressing this matter.
Director DesRoches made a motion, seconded by Director Hawkins, to
reauthorize the continuation of virtual/teleconference meetings pursuant to
AB 361 for an additional 30 days based on the findings that (1) the Board has
reconsidered the circumstances of the state of emergency for COVID-19,
and (2) state and local officials continue to recommend measures to
promote social distancing. Motion carried 4-1-0-0 on a roll call vote with
Director Barbre voting No.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 5
Page 9 of 59
2022 -XXX
Director Miller requested staff prepare a summary report on the performance of
District investments with PARS. President Barbre requested staff also report on the
District's unfunded liabilities for OPEB and PERS.
Director Miller made a motion, seconded by Director Hawkins, to approve Item Nos.
10.5. and 10.6. Motion carried 5-0-0-0 on a roll call vote.
10.5. Budget to Actual Statements for Month Ended October 31, 2022
Recommendation: That the Board of Directors receive and file the Budget to
Actual Statements for Month Ended October 31, 2022.
10.6. Cash and Investment Reports for Month Ended October 31, 2022
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for the Period Ended October 31, 2022.
11. ACTION CALENDAR
11.1. Facilitation of Board Workshop
Director Miller made a motion, seconded by Director DesRoches, to authorize
the General Manager to engage BHI Management Consulting to facilitate a
workshop meeting for a fixed fee of $3,200 plus the cost of reasonable travel
and material expenses in the amount of approximately $700. Motion carried
5-0-0-0 on a roll call vote.
11.2. Board of Directors' Compensation
President Barbre requested staff limit future surveys to water districts in
Orange County and inquired about the two different compensation rates at
Elsinore Valley MWD.
Director Miller made a motion, seconded by Director DesRoches, that the
Directors' current rate of compensation remain the some. Motion carried 5-
0-0-0 on a roll call vote.
12. DISCUSSION ITEMS
General Manager Toy noted that Item Nos. 12.1., 12.2, and 12.3. were associated
with the status of goals assigned by the Board. Reports on the status of the other
goals will be provided at future meetings.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 6
Page 10 of 59
2022 -XXX
12.1. YLWD Investment Strategy and Policy
Staff briefed the Board on the status of District investment activities and
requested direction from the Board to proceed with an RFP for investment
advisory services. Discussion followed regarding the difference between
investment advisory services versus financial advisory services and
associated fees.
President Barbre inquired about including Fitch Ratings in the RFP, split ratings,
and compliance with the District's investment policy. Staff noted that the
investment policy would be presented to the Board in May 2023 for annual
review. It was the consensus of the Board for staff to proceed with issuance
of the RFP.
12.2. OCWD Groundwater Basin Production Percentage (BPP)
Staff reviewed the District's budget to actual water demands for fiscal year
to date and the target BPP for fiscal year end. Staff also touched on the
District's participation in OCWD's Coastal Pumping Transfer Program and
responded to questions from the Board regarding the impact of iron and
manganese at the District's PFAS Treatment Plant and cost -benefit
evaluation of pre-treatment options.
12.3. Draft Memorandum of Understanding (MOU) with MWDSC for Construction
of Helicopter Hydrant
Staff reported on the status of this project, key points to be included in the
MOU, and the preliminary schedule and budget.
Brief discussion followed regarding the estimated project cost and feasibility
of constructing two helicopter hydrants.
12.4. Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
President Barbre requested the Board submit their requested assignments for
consideration at the next meeting. Director Lindsey requested the Board
consider forming a non -advisory group for two Directors to meet with staff
before the start of each regular meeting to enhance their familiarity with the
District's finances.
12.5. Start Time for Regular Board Meetings
General Manager Toy requested the Board consider changing the start time
of regular meetings to 9:00 a.m. or 3:00 p.m. beginning in January 2023.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 7
Page 11 of 59
2022 -XXX
Discussion followed regarding the benefits and disadvantages of this
proposal and the need for continuing to conduct some Board meetings in
the evening.
At the request of the Board, Mark Schock, resident, shared his thoughts
regarding this matter and the level of public participation.
Following further discussion, it was the consensus of the Board to amend the
schedule for regular meetings to the first and third Thursdays of each month
at 3:00 p.m. Director Hawkins noted he would have a schedule conflict for
some of the meetings for the first few months of the year.
General Manager Toy thanked the Board for their consideration.
13. REPORTS, INFORMATION ITEMS, AND COMMENTS
13.1. Director's Reports
Director Lindsey reported on his attendance at the Holiday on Main Street
event in Yorba Linda.
13.2. General Manager's Report
General Manager Toy congratulated Directors Barbre, Hawkins, and Lindsey
for their success in the recent election. He also noted the District had been
recognized as the Best Utility Service Provider for 2022 by the Yorba Linda
Chamber of Commerce.
President Barbre inquired about how many schools in PYLUSD had toured the
PFAS Treatment Plant. He suggested forming a joint agency committee with
representatives of PYLUSD to begin establishing a partnership. Staff noted
that expanding outreach efforts with PYLUSD students was part of the
District's community outreach plan to be presented to the Board at a future
date.
13.3. General Counsel's Report
None.
13.4. Future Agenda Items and Staff Tasks
None.
14. COMMITTEE REPORTS
14.1. Interagency Committee with MWDOC and OCWD
Next meeting will be scheduled when needed.
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 8
Page 12 of 59
2022 -XXX
14.2. Joint Agency Committee with City of Yorba Linda
Minutes for meeting held Monday, November 7, 2022 at 4:00 p.m. will be
provided when available. Next meeting yet to be scheduled.
14.3. Joint Agency Committee with City of Placentia
Minutes for meeting held Tuesday, October 25, 2022 at 4:00 p.m. will be
provided when available. Next meeting yet to be scheduled.
Director Lindsey and staff briefly reviewed topics discussed during the last
committee meeting with City of Placentia.
15. BOARD OF DIRECTORS ACTIVITY CALENDAR
15.1 Meetings from December 14 - January 31, 2022
16. CLOSED SESSION
The Board entered Closed Session at 8:22 p.m.
16.1. Conference with Legal Counsel -Significant Exposure to Litigation
Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the
California Government Code
Number of Potential Cases: One
16.2. Conference with Legal Counsel - Anticipation of Litigation
Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section
54956.9 of the California Government Code
Number of Potential Cases: One
The Board returned to Open Session at 8:45 p.m.
17. REPORT FROM CLOSED SESSION
General Counsel Gagen announced that no reportable action was taken by the
Board of Directors during Closed Session.
18. ADJOURNMENT
18.1. The meeting was adjourned at 8:46 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held December 13, 2022 at 6:30 p.m. 9
Page 13 of 59
ITEM NO. 10.2.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Reauthorizing Continuation of Virtual/Teleconference Board Meetings
RECOMMENDATION:
That the Board of Directors reauthorize the continuation of virtual/teleconference meetings pursuant
to AB 361 for an additional 30 days based on the findings that (1) the Board has reconsidered the
circumstances of the state of emergency for COVID-19, and (2) state and local officials continue to
recommend measures to promote social distancing.
BACKGROUND:
At the October 24, 2022 Board meeting, pursuant to AB 361, the Board of Directors adopted
Resolution No. 2022-30 and authorized the Board to continue to have remote meetings based on the
continued state of emergency for COVID-19 and the finding that state and local officials have
imposed or recommended measures to promote social distancing. If the Board wishes to continue to
hold remote meetings pursuant to AB 361, and assuming a state of emergency is still in place, it must
make similar findings at least every 30 days.
At the time this report was prepared, there was a continued state of emergency for COVID-19, and
state and local officials continued to recommend measures to promote social distancing. This item is
on the agenda for the Board to consider whether to continue remote meetings pursuant to AB 361 for
an additional 30 days and to make the appropriate findings.
Page 14 of 59
ITEM NO. 10.3.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Amending Schedule for Regular Board Meetings
RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2023 -XX amending the schedule for regular Board
meetings.
BACKGROUND:
On Tuesday, December 13, 2022, the Board of Directors discussed amending the schedule for
regular meetings and determined to change the recurrence to the first and third Thursdays at 3:00
p.m. Staff has prepared the attached resolution to adopt this change effective January 1, 2023, and
amend the associated section in the Board of Directors Policies and Procedures Manual.
ATTACHMENTS:
1. Resolution No. 2023 -XX - Amend Board Meeting Schedule
Page 15 of 59
RESOLUTION NO. 2023 -XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING SCHEDULE FOR REGULAR BOARD MEETINGS
WHEREAS, the Board of Directors of the Yorba Linda Water District routinely reviews
and makes revisions to their Policies and Procedures Manual (Manual);
and
WHEREAS, Section 10.1 (A) of this Manual sets forth the schedule for Regular
Meetings; and
WHEREAS, the Board of Directors' desires to modify this schedule.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
SECTION 1. That Section 10.1 (A) of the Board of Directors Policies and Procedures
Manual be amended effective immediately to read as follows:
Effective January 1, 2023, all regular meetings of the Board shall be held
on the first and third Thursday of each month commencing at 3:00 p.m.
unless deemed unnecessary by the President or a majority of the Board.
Closed Sessions scheduled to occur on the same day as a regular
meeting may be noticed separately as a special meeting. Any member of
the Board may make a motion to complete any item under discussion
during meetings lasting more than four hours from the time of
commencement. All remaining items on the agenda which have not been
acted upon shall be continued to the next regular meeting or as specified
by the Board.
Resolution No. 2023 -XX Amending Schedule for Regular Meetings 1 of 2
Page 16 of 59
PASSED AND ADOPTED this 5th day of January 2023 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brett R. Barbre, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Resolution No. 2023 -XX Amending Schedule for Regular Meetings 2 of 2
Page 17 of 59
ITEM NO. 10.4.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
Keri Hollon, Accounting Assistant II
SUBJECT: Payments of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,851,759,89.
BACKGROUND:
Pursuant to Section 31302 of the California Water Code, staff is submitting a list of disbursements to
the Board of Directors for approval. The items on this disbursement list include a wire of $456.73 to
So. California Edison Co. for November 2022 electricity charges at multiple locations; a wire of
$37,816.51 to So. California Gas Co. for J20-20 Hidden Hills backup generator gas line; a wire of
$394,280.94 to MWDOC for October 2022 water purchases; a wire of $58,897.78 to So. California
Gas Co. for November 2022 gas charges at multiple locations; a wire of $667.00 to Switch for the
remote data hosting co -location; a wire of $595,361.69 to So. California Edison Co. for November
2022 and prior months electricity charges at multiple locations; a check of $139,746.08 to
ACWA/JPIA for January 2023 medical and dental premiums; a check of $51,343.51 to Aqua -Metric
for meter replacement maintenance; a check of $56,234.88 to Big Ben Inc. for J21-02 and J21-19
developer deposit retention return.
Additionally: a wire of $12,401.07 to American Business Bank for J18-27 Pacific Hydrotech retention
holdings; a check of $99,198.39 to A & Y Asphalt Contractors Inc. for paving repairs at various
locations; a check of $235,620.23 to Pacific Hydrotech Corporation for J18-27 Hidden Hills Booster
Pump Station.
The balance of $479,669.68 are routine invoices.
The Accounts Payable check register total is $2,161,694.49; Payroll No. 25 total is $337,778.81, and
Payroll No. 26 total is $352,286.59; where disbursements for this agenda report total is
$2,851,759.89. A summary of the disbursements is attached.
ATTACHMENTS:
1. Cap Sheet for January 5, 2023
2. Check Register for December 27, 2022
3. Check Register for January 5, 2023
4. Credit Card for January 5, 2023
5. BOD Credit Card for January 5, 2023
Page 18 of 59
Summary of Disbursements
January 5, 2023
CHECK NUMBERS:
12/27/2022
Computer Checks 81179-81257
$
486,610.09
1/5/2023
Computer Checks 81262-81319
575,202.68
$
1,061,812.77
WIRES:
W120822
Southern Calif Edison Co.
$
456.73
W 121322
Southern Calif Gas Co.
37,816.51
W121522
Municipal Water District
394,280.94
W 121522A
Southern Calif Gas Co.
58,897.78
W 121522B
Switch Ltd
667.00
W121922
Southern Calif Edison Co.
595,361.69
W010523
American Business Bank
12,401.07
$
1,099,881.72
TOTAL OF CHECKS & WIRES
$
2,161,694.49
PAYROLL NO. 25:
Direct Deposits
$
206,631.92
Payroll Taxes
54,876.71
EFT -- CalPERS
47,651.02
Third Party Checks
81170-81178
28,619.16
$
337,778.81
PAYROLL NO. 26:
Direct Deposits
$
214,869.63
Payroll Taxes
64,265.10
EFT -- CalPERS
47,724.55
Third Party Checks
81258-81261
25,427.31
$
352,286.59
TOTAL OF PAYROLL
$ 690,065.40
------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL $ 2,851,759.89
----------------------------------------------------------------
----------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 5, 2023
----------------------------------------------------------------
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Page 19 of 59
Yorba Linda Water District
Check Register
For Checks Dated: 12/14/2022thru 12/27/2022
Check No.
Date
Vendor Name
81179
12/27/2022
LLOYALACARTE
81180
12/27/2022
ROBERT PRILL
81181
12/27/2022
NANCY CAPPEL
81182
12/27/2022
GARY ANDERSON
81183
12/27/2022
OPEN DOOR LABS INC
81184
12/27/2022
CABLECOM LLC
81185
12/27/2022
JS LANTERN DISTRICT LLC
81186
12/27/2022
MOHAMMAD MOHSENI
81187
12/27/2022
KIRK SHULMAN LIVING TRUST
81188
12/27/2022
HARVEST REALTY DEVELOPMENT
81189
12/27/2022
ACWA/JPIA
81190
12/27/2022
Alternative Hose Inc.
81191
12/27/2022
Amazon Capital Services
81192
12/27/2022
Aqua -Metric Sales Co.
81193
12/27/2022
Aramark
81194
12/27/2022
AT & T - Calnet3
81195
12/27/2022
BASE HILL INC.
81196
12/27/2022
Big Ben Inc.
81197
12/27/2022
B.L. Wallace Distributor, Inc.
81198
12/27/2022
BrightView Tree Care Services Inc.
81199
12/27/2022
CB Technical
81200
12/27/2022
City Of Placentia
81201
12/27/2022
Griswold Industries dba Cla-Val Co.
81202
12/27/2022
Clinical Lab. Of San Bern.
81203
12/27/2022
Coastline Equipment
81204
12/27/2022
Culligan of Santa Ana
81205
12/27/2022
Dick's Lock & Safe Inc.
81206
12/27/2022
Dion & Sons, Inc.
81207
12/27/2022
Dunn -Edwards Corporation
81208
12/27/2022
Eisel Enterprises, Inc.
81209
12/27/2022
Elite Equipment Inc
81210
12/27/2022
Ellsworth Truck & Auto Machine Inc.
81211
12/27/2022
Enthalpy Analytical, Inc.
81212
12/27/2022
Envirozone, LLC
81213
12/27/2022
FedEx Office
81214
12/27/2022
Fieldman Rolapp & Associates
81215
12/27/2022
Fullerton Paint & Flooring
81216
12/27/2022
Grainger
81217
12/27/2022
Haaker Equipment Co.
81218
12/27/2022
Hach Company
81219
12/27/2022
Harrington Industrial
81220
12/27/2022
Hushmand Associates Inc
81221
12/27/2022
Infosend Inc.
81222
12/27/2022
Jesse Diaz
81223
12/27/2022
John R Brundahl III
81224
12/27/2022
Kidman Gagen Law
81225
12/27/2022
Kimball Midwest
81226
12/27/2022
Koff & Associates, Inc
81227
12/27/2022
LPR-Laser Printer Repair Co
81228
12/27/2022
Maggie Powell
81229
12/27/2022
Managed Health Network
81230
12/27/2022
Richard Mark Toy
81231
12/27/2022
Mc Fadden -Dale Hardware
81232
12/27/2022
Mc Master -Carr Supply Co.
81233
12/27/2022
Michael K. Nunley & Associates
81234
12/27/2022
NatPay Online Business Solutions
81235
12/27/2022
Nickey Kard Lock Inc
81236
12/27/2022
Office Solutions
81237
12/27/2022
Orkin Pest Control
81238
12/27/2022
Orvac Electronics
81239
12/27/2022
P.T.I. Sand & Gravel, Inc.
Amount Description
0.67 CUSTOMER REFUND
324.23 CUSTOMER REFUND
178.51 CUSTOMER REFUND
41.36 CUSTOMER REFUND
40.55 CUSTOMER REFUND
286.45 CUSTOMER REFUND
92.09 CUSTOMER REFUND
65.66 CUSTOMER REFUND
447.29 CUSTOMER REFUND
427.55 CUSTOMER REFUND
139,746.08 MEDICAL & DENTAL PREMIUM JANUARY 2023
1,143.31 PARTS FOR WELL#18 & SHIPPING CHARGE
2,439.47 122-34 VALLEY VIEW MATERIAL, SAFETY & IT PHONE SUPPLIES
51,343.51 OPERATIONS WORK MATERIAL
523.32 UNIFORM SERVICE
3,021.85 ATT CALNET
3,827.58 JANITORIAL SERVICES
56,234.88 J21-02 & J21-19 DEVELOPER DEPOSIT RETURN
6,728.02 METER BOXES & LIDS
2,054.74 MONTHLY LANDSCAPE SERVICE
5,180.00 GIS & CMMS IT WORK OCTOBER & NOVEMBER 2022
6,217.87 SEWER COLLECTIONS - NOVEMBER 2022
8,800.06 CLA-VAL PARTS
3,150.00 WATER QUALITY LAB WORK
16,701.25 SKID STEER ATTACHMENT
2,187.55 EQUIPMENT PE SOFTENER
225.00 LOCK SERVICE
303.90 DIESEL EXHAUST FLUID
10.27 PAINT SUPPLIES FOR PRODUCTION
14,460.05 J22-15 MANHOLE & VALVE ADJUSTMENT MATERIALS
5,495.62 PRESSURE WASHER
3,013.11 WELL#18 ENGINE REPAIR
17,062.50 WATER QUALITY TESTING
1,289.39 SEDIMENT BAGS
39.79 SHIPPING EXPENSE
882.00 PROFESSIONAL SERVICES 11/22/22-11/28/22
797.10 MARKING PAINT
661.03 LIGHT BULBS & TRAFFIC SIGN
2,780.10 HOSE FOR UNIT #215 & REPAIR OF SEWER ROVER
140.29 WATER QUALITY WORK MATERIALS
490.55 PFAS PLANT PARTS
1,039.50 J18-27 HIDDEN HILLS SERVICE OCTOBER 2022
8,150.74 BILLING & POSTAGE CUSTOMER BILL
200.00 CERTIFICATE REIMBURSEMENT - COLLECTIONS 2
120.00 CERTIFICATE REIMBURSEMENT - COLLECTIONS 2
17,231.90 LEGAL SERVICES - NOVEMBER 2022
572.63 MECHANIC SHOP SUPPLIES
7,822.50 PROFESSIONAL SERVICES NOVEMBER 2022
140.86 ON SITE SERVICE REPAIRS
31.50 MILEAGE REIMBURSEMENT- GOVERNMENT TAX SEMINAR
177.75 EAP - DECEMBER 2022
127.50 MILEAGE REIMBURSEMENT - ACWACONFERENCE
175.20 PARTS FOR WELL#19 & HYDRANTS
316.91 SCADA MATERIALS & FACILITIES ELECTRICAL SUPPLIES
28,602.87 121-32 PROFESSIONAL SERVICES NOVEMBER 2022
27.54 DOCULIVERY- NOVEMBER 2022
7,789.18 FUEL 11/16/22-11/30/22
518.55 OFFICE SUPPLIES
350.00 PEST CONTROL
168.50 MECHANIC SHOP SUPPLIES
2,117.58 ROAD MATERIAL
Page 20 of 59
81240
12/27/2022
QUADIENT LEASING USA INC
81241
12/27/2022
Quinn Company
81242
12/27/2022
Resource Computer Solutions
81243
12/27/2022
Robert Murata
81244
12/27/2022
Shred Confidential, Inc.
81245
12/27/2022
Source 1 Environmental
81246
12/27/2022
Rachel Padilla/Petty Cash
81247
12/27/2022
Staples Business Advantage
81248
12/27/2022
Step Saver Inc
81249
12/27/2022
Sunrise Medical Group
81250
12/27/2022
Sunstate Equipment Co
81251
12/27/2022
CA State Water Resources Control Board (SWRCB;
81252
12/27/2022
Total Administrative Service Corp (TASC)
81253
12/27/2022
Underground Service Alert
81254
12/27/2022
United Industries
81255
12/27/2022
United Water Works, Inc.
81256
12/27/2022
West Coast Batteries Inc
81257
12/27/2022
YO Fire
W120822
12/08/2022
Southern Calif Edison Co.
W121322
12/13/2022
Southern Calif Gas Co.
W121522
12/15/2022
Municipal Water District
W121522A
12/15/2022
Southern Calif Gas Co.
W121522B
12/15/2022
Switch Ltd
W121922
12/19/2022
Southern Calif Edison Co.
12/08/2022 PAYROLL- EMPLOYEE DIRECT DEPOSIT
12/08/2022 PAYROLL -PAYROLL TAX PAYMENT
12/08/2022 PAYROLL-CALPERS & TASC
81170 12/08/2022 Allstate
81171 12/08/2022 Ameritas
81172 12/08/2022 California State Disbursement Unit
81173 12/08/2022 Colonial Life & Accident
81174 12/08/2022 Lincoln Financial Group
81175 12/08/2022 Midland Life Insurance
81176 12/08/2022 Nationwide Retirement Solutions
81177 12/08/2022 Reliance Plan Insurance
81178 12/08/2022 State of CA - Franchise Tax Board
286.82 LEASE PAYMENT 12/27-3/26
1,108.06 PARTS FOR WELL#18 ENGINE
21,213.00 122-30,31,32,33 SERVICE WORK & IT CONSULTING 11/15/22-12/14/22
120.00 CLAIMS REIMBURSEMENT
79.88 MONTHLY SHRED SERVICE
15,094.50 PIPE PATCH KITS FOR SEWER
29.33 WATER QUALITY TEST MATERIAL & OFFICE EXPENSE
1,759.44 PRINTER TONER
865.09 SALT FOR CL2 SYSTEM
115.00 EMPLOYEE PHYSICALS
154.90 PROPANE REFILL
3,274.00 ANNUAL PERMIT FEE
777.83 FSA ADMIN FEES 1/1-3/31
474.74 NEW TICKET CHARGES & CA STATE FEE
165.31 OPERATIONS PPE
2,680.60 PARTS FOR VALVE & SEWER REPAIR
1,163.61 BATTERIES FOR HIGHLAND
2,712.22 HARDWARE FOR WATER OPERATIONS
456.73 ELECTRICITY CHARGES - NOVEMBER 2022 VARIOUS LOCATIONS
37,816.51 120-20 GAS LINE FOR BACKUP GENERATOR
394,280.94 WATER DELIVERIES - OCTOBER 2022
58,897.78 GAS CHARGES - NOVEMBER 2022 VARIOUS LOCATIONS
667.00 DATA HOSTING CO -LOCATION
595,361.69 ELECTRICITY CHARGES - NOVEMBER 2022 & PRIOR VARIOUS LOCATIONS
1,5/4,U9U./4
Payroll Checks #25
206,631.92
54,876.71
47,651.02
932.12
1,665.15
751.84
86.73
3,623.91
200.00
21,114.00
39.01
206.40
337,778.81
Page 21 of 59
Yorba Linda Water District
Check Register
For Checks Dated: 12/28/2022thru 01/05/2023
Check No.
Date
Vendor Name
Amount Description
81262
01/05/2023
BRECKENRIDGE PROPERTY FUND 2016, LLC
378.29 CUSTOMER REFUND
81263
01/05/2023
WEN WIN REALTY CO
387.36 CUSTOMER REFUND
81264
01/05/2023
T.E. ROBERTS
1,770.20 CUSTOMER REFUND
81265
01/05/2023
WHITESTONE PROPERTIES INC
20,781.49 CUSTOMER REFUND
81266
01/05/2023
AIRGAS INC
193.75 WELDING SUPPLIES
81267
01/05/2023
Albert A. Webb Associates
5,652.50 J21-36 PROFESSIONAL SERVICES NOVEMBER 2022
81268
01/05/2023
Alternative Hose Inc.
197.50 PARTS FOR WELL #18
81269
01/05/2023
Amazon Capital Services
413.52 J22-34 PROJECT PARTS & CHAIR CART
81270
01/05/2023
Aqua -Metric Sales Co.
2,323.28 OPERATIONS WORK MATERIAL
81271
01/05/2023
Aramark
250.61 UNIFORM SERVICE
81272
01/05/2023
A & Y Asphalt Contractors Inc.
99,198.39 PERMANENT ASPHALT REPAIRS - VARIOUS LOCATIONS
81273
01/05/2023
Backflow Apparatus & Valve Co., Inc
6,862.13 BACKFLOWS
81274
01/05/2023
BrightView Tree Care Services Inc.
5,398.57 MONTHLY LANDSCAPE SERVICE
81275
01/05/2023
CalCard US Bank
29,709.08 CREDIT CARD TRANSACTIONS - NOVEMBER 2022
81276
01/05/2023
City Of Anaheim - Anaheim Public Utilities
20,000.23 ELECTRICAL CHARGES NOVEMBER 2022 -VARIOUS LOCATIONS
81277
01/05/2023
CivicPlus
4,167.45 CIVIC CLERK ANNUAL RENEWAL 2023
81278
01/05/2023
Communications Lab
10,614.48 PROFESSIONAL SERVICES OCTOBER & NOVEMBER 2022
81279
01/05/2023
deRose Promos
13.05 NAME BADGE FOR DIRECTOR
81280
01/05/2023
Dick's Lock & Safe Inc.
151.07 KEY COPIES
81281
01/05/2023
Dion & Sons, Inc.
4,710.81 ENGINE OIL
81282
01/05/2023
Enkay Engineering & Equipment Inc
950.00 CEMENT PIPE PICKUP
81283
01/05/2023
Factory Motor Parts
39.29 J22-30 LITTLE CANYON MATERIAL & MECHANIC SHOP SUPPLIES
81284
01/05/2023
GCI Construction Inc.
27,713.90 J18-28 DEVELOPER DEPOSIT RETURN
81285
01/05/2023
Grainger
30.86 FACILITIES ELECTRICAL PARTS
81286
01/05/2023
Harrington Industrial
201.21 CL2 PARTS
81287
01/05/2023
Infosend Inc.
6,576.49 BILLING & POSTAGE CUSTOMER BILL
81288
01/05/2023
Jackson's Auto Supply - Napa
22.62 WELL #18 PARTS
81289
01/05/2023
J.J. Roofing
275.00 BUILDING 2 ROOF SERVICE
81290
01/05/2023
Killingsworth Gear
14,595.02 WELL#18 SERVICE
81291
01/05/2023
Malissa Muttaraid
68.69 MILEAGE REIMBURSEMENT
81292
01/05/2023
Mario S. Banuelos
1,725.00 CLA VAL WELDING SERVICE
81293
01/05/2023
Mc Fadden -Dale Hardware
124.64 PRODUCTION TOOLS & WATER SERVICE REPAIR PARTS
81294
01/05/2023
Mc Master -Carr Supply Co.
780.27 SCADA MATERIALS
81295
01/05/2023
MCR Technologies Inc.
16,374.86 J20-20 FLOWMETER & WELL #18 ENGINE PARTS
81296
01/05/2023
Mid -West Hose & Specialty, Inc
1,565.25 SEWER HOSE CONNECTORS
81297
01/05/2023
Nickey Kard Lock Inc
7,678.92 FUEL 12/l/22-12/15/22
81298
01/05/2023
North American Recycling and Crushing, LLC
750.00 DISPOSAL OF OLD ROAD MATERIAL
81299
01/05/2023
Office Solutions
1,359.67 OFFICE SUPPLIES
81300
01/05/2023
Orange County Business Council
5,000.00 2022 ANNUAL INVESTMENT
81301
01/05/2023
Orvac Electronics
68.83 MECHANIC SHOP & ELECTRICAL SUPPLIES
81302
01/05/2023
Pacific Hydrotech Corporation
235,620.23 J18-27 HIDDEN HILLS BOOSTER PUMP STATION SERVICE
81303
01/05/2023
Psomas & Associates
3,600.00 J21-36 PROFESSIONAL SERVICES NOVEMBER 2022
81304
01/05/2023
Quinn Company
1,284.72 PARTS FOR WELL#18 ENGINE
81305
01/05/2023
Raftelis Financial Consultants, Inc.
1,957.50 PROFESSIONAL SERVICES NOVEMBER 2022
81306
01/05/2023
Red Wing Shoes
224.11 SAFETY BOOTS FOR STAFF
81307
01/05/2023
So Cal Sandbags Inc.
897.81 FILLED SANDBAGS
81308
01/05/2023
CA State Water Resources Control Board (SWRCB
3,453.00 ANNUAL PERMIT FEE
81309
01/05/2023
Tetra Tech, Inc.
1,320.00 J20-37 PROFESSIONAL SERVICES OCTOBER 2022
81310
01/05/2023
Townsend Public Affairs, Inc.
5,000.00 CONSULTING SERVICES - DECEMBER 2022
81311
01/05/2023
United Industries
300.99 OPERATIONS PPE
81312
01/05/2023
UNUM Life Insurance Co. of America
5,606.80 LIFE,AD&D,STD<D -JANUARY 2023
81313
01/05/2023
United Water Works, Inc.
5,083.10 PRODUCTION REPAIR PARTS & WATER SERVICE PARTS
81314
01/05/2023
Vision Service Plan
2,529.60 VISION SERVICE PLAN - JANUARY 2023
81315
01/05/2023
West Coast Batteries Inc
752.13 BATTERIES FOR VARIOUS VEHICLES
81316
01/05/2023
Western A/V
360.00 TROUBLESHOOT CONTROL PANELS
81317
01/05/2023
Yorba Linda Chamber
5,000.00 YORBA LINDA STATE OF THE CITY SPONSORSHIP
81318
01/05/2023
Konica Minolta Business
2,755.91 COPY CHARGES FOR C258 & C558
Page 22 of 59
81319 01/05/2023 Safety-Kleen Systems Inc 382.50 HAZARDOUS MATERIAL DISPOSAL
W010523 01/05/2023 American Business Bank 12,401.07 PACIFIC HYDROTECH RETENTION ESCROW HOLDINGS
587,603.75
Payroll Checks #26
12/22/2022 PAYROLL- EMPLOYEE DIRECT DEPOSIT
214,869.63
12/22/2022 PAYROLL -PAYROLL TAX PAYMENT
64,265.10
12/22/2022 PAYROLL - CALPERS & TASC
47,724.55
81258 12/22/2022 California State Disbursement Unit
751.84
81259 12/22/2022 Colonial Life & Accident
86.73
81260 12/22/2022 Lincoln Financial Group
3,623.91
81261 12/22/2022 Nationwide Retirement Solutions
20,964.83
352,286.59
Page 23 of 59
S -Jan -23
Cal Card Credit Card
U S Bank
Vendor Name
Amount Description
Yorba Linda Chamber
50.00 CHAMBER LUNCH REGISTRATION - MARTIN, A
Home Depot
294.47 FACILITIES ELECTRICAL SUPPLIES
American Society of Civil Engineers (ASCE)
310.00 MEMBERSHIP REGISTRATION - WESTON, R
Rubio's
53.16 FOOD FOR STAFF WORKING OT
APPLE
0.99 OFFICE EXPENSE
Home Depot
313.72 J22-30 ELECTRICAL SUPPLIES
Southwest Airlines
42.00 TRAVEL EXPENSE - CALPELRA CONFERENCE - KNIGHT, G
Yorba Linda Chamber
35.00 CHAMBER LUNCH REGISTRATION -TOY, M
91 Express Lanes
30.00 EXPRESS LANE ACCOUNT REPLENISHMENT
Home Depot
74.21 CLEANER FOR WELL #18
Lands End
207.65 JACKETS FOR STAFF
Riverside Express
1.50 TOLL ROAD CHARGE
Alliance Safety Council
2,299.00 COSS TRAINING FOR VALENZUELA, G
Costco
370.90 BREAKROOM & CLEANING SUPPLIES
Home Depot
438.00 (64) BAGS OF QUICKRETE CONCRETE
Time Warner Cable
659.58 INTERNET & DISTRICT TV SERVICES
Del Taco
36.95 FOOD FOR STAFF WORKING OT
Alternative Hose Inc.
132.46 AIR HOSE FOR WATER VEHICLES
Home Depot
168.68 CLEANER, BATTERIES, & LIGHTS
UTILITY PRO
99.98 OPERATIONS PPE
Home Depot
175.41 TOOLS FOR PRODUCTION
Duke's Cafe
64.38 FOOD FOR STAFF WORKING OT
Bartlett & West
2,067.00 J21-36 PLAN CHECK & LICENSE FEE
Monterey Bay Inn
1,459.51 LODGING - CALPELRA CONFERENCE - KNIGHT, G
ONTARIO AIRPORT LOT
52.00 PARKING FEES - CALPELRA CONFERENCE - KNIGHT, G
Filter Products Company
74.79 MESH FILTERS
ZOOM
84.97 VIRTUAL MEETING SUBSCRIPTION
SMARTSHEET
19.00 MONTHLY SOFTWARE SUBSCRIPTION
Priceline.com
24.31 CALPELRA CONFERENCE EXPENSE - KNIGHT, G
7 -Eleven
15.78 DRINKS FOR STAFF WORKING OT
Adobe
54.99 SOFTWARE LICENSE
ONLINE Information Services, Inc.
470.30 ONLINE UTILITY EXCHANGE & COLLECTION
Republic Services #676
694.47 DISPOSAL SERVICE
EI Farolito
119.90 EXECUTIVE TEAM LUNCH MEETING -6 ATTEND
Blackgold Golf Club
258.60 DIEMER PLANT TOUR LUNCH - 10 ATTEND
Home Depot
185.44 FACILITIES ELECTRICAL SUPPLIES & TOOLS
Yorba Linda Chamber
35.00 BEST OF YORBA LINDA REGISTRATION - TOY, M
Tlaquepaque Restaurant
100.00 DEPOSIT FOR DISTRICT EVENT
Buffer, Inc
24.00 SOCIAL MEDIA MANAGEMENTTOOL
Bitwarden Inc.
180.00 PASSWORD PROGRAM
Tom's Place
32.29 FOOD FOR STAFF WORKING OT
GSE 76
14.36 DRINKS FOR STAFF WORKING OT
Tom's Place
41.96 FOOD FOR STAFF WORKING OT
GSE 76
14.76 DRINKS FOR STAFF WORKING OT
International Institute of Municipal Clerks
225.00 MEMBERSHIP DUES -ALEXANDER, A
Orvac Electronics
12.82 SCADA MATERIAL
Renaissance Esmerelda Resort & Spa
725.34 LODGING - ACWA CONFERENCE - TOY, M
City Clerks Association of California
50.00 REGISTRATION FOR ARAMBARRI, T
Home Depot
300.00 BOOM LIFT RENTAL DEPOSIT
Home Depot
76.52 BOOM LIFT RENTAL CHARGE
Home Depot
72.59 PVC REPAIR MATERIAL
Renaissance Esmerelda Resort & Spa
41.56 MEAL - ACWA CONFERENCE - TOY, M & DAVERT, D
Home Depot
54.52 DOOR LUBE FOR ROLL UP DOORS
Home Depot
129.08 FLASHING TO PROTECT BACKUP GENERATORS
Universal Air Filter Company
207.90 AIR FILTERS FOR PRODUCTION
Universal Air Filter Company
16.97 AIR FILTERS FOR PRODUCTION
Minuteman Press
59.26 BUSINESS CARDS FOR STAFF
COUNTY OF ORANGE RECORDER
6.50 RECORD COPIES & PARKING FEE
Hyatt Regency Hotels
229.95 LODGING - ACWA CONFERENCE - WESTON, R
ARMA International
215.00 MEMBERSHIP DUES - ARAMBARRI,T
Yorba Linda Chamber
105.00 BEST OF YORBA LINDA REGISTRATION - 3 ATTEND
Time Warner Cable
226.48 INTERNET & DISTRICT TV SERVICES
Home Depot
97.41 J22-31 BOOM LIFT RENTAL
Chipotle Mexican Grill
105.44 INTERVIEW PANEL LUNCH - 4 ATTEND
Calif Water Environ Assn (CWEA)
202.00 CWEA RENEWAL- MCDONALD
Page 24 of 59
Calif Water Environ Assn (CWEA)
202.00 CERTIFICATE RENEWAL- MURILLO, C
Home Depot
285.00 FLASHING TO PROTECT BACKUP GENERATORS
Alliance Safety Council
149.00 COSS RECERTIFICATION FOR KNIGHT, G
BACKGROUNDS ONLINE
207.53 NEW HIRE BACKGROUND CHECK
Home Depot
206.04 TUBE CUTTERS & TARP COVER
Eco -Worthy Solar Technology Co.
410.18 J22-30 SOLAR PANEL & CONNECTORS
Home Depot
164.84 ROOF REPAIR MATERIAL
Blue -White Industries
23.08 PARTS FOR CL2 SYSTEM
Government Finance Officers
485.00 ANNUAL CONFERENCE REGISTRATION - LUGO, D
Southwest Airlines
375.96 TRAVEL EXPENSE - GFOA CONFERENCE - LUGO, D
Home Depot
61.33 FLASHING TO PROTECT BACKUP GENERATORS
Home Depot
27.86 PVC GLUE
Amazon Capital Services
54.35 2022 TAX FORMS
Time Warner Cable
232.11 INTERNET & DISTRICT TV SERVICES
Hilton Hotels
348.23 LODGING - GFOA CONFERENCE - LUGO, D
Government Finance Officers
460.00 CERTIFICATE OF ACHIEVEMENT REVIEW FEE
Liebert Cassidy Whitmore
1,725.00 ANNUAL CONFERENCE REGISTRATION - GK,DL,MT
Liebert Cassidy Whitmore
620.00 ANNUAL CONFERENCE REGISTRATION - SEGURA, J
Hilton Hotels
348.23 LODGING - LCW CONFERENCE - SEGURA, J
Orvac Electronics
75.53 PATCH CABLE & ADAPTER PANELS
Orvac Electronics
58.67 FIBER OPTIC CABLE
KB Design
324.33 WORK COAT EMBROIDERY
Eco -Worthy Solar Technology Co.
289.99 J22-30 WIND TURBINE GENERATOR
Amazon Capital Services
23.91 EMPLOYEE SERVICE RECOGNITION
Time Warner Cable
2,038.04 INTERNET & DISTRICT TV SERVICES
Costco
26.08 OPERATIONS PPE
Hilton Hotels
348.23 LODGING - LCW CONFERENCE -TOY, M
Costco
869.95 PATIO HEATERS
Mc Call's Meter Sales/Service
50.00 CERTIFIED FLOW TEST METER
Franklin Covey
171.30 2023 CALENDAR PLANNER - KNIGHT, G
SPIN POKE & GRILL
51.68 GASB UPDATE LUNCH - 4 ATTEND
Costco
1,358.83 FOLDING CHAIRS FOR EVENT
California Department of Fish and Wildlife
2,546.00 J21-36 PERMIT FEES
APPLE
0.99 OFFICE EXPENSE
Elementor
49.00 WEBSITE DESIGNER ANNUAL SUBSCRIPTION
29,709.08
Page 25 of 59
Row Labels
Hawkins, Phill
Lindsey, Tom
Miller, J Wayne
Grand Total
5 -Jan -23
Cal Card Credit Card
Board of Directors
Vendor Name Document Amount Description
Yorba Linda Chamber 35.00 BEST OF YORBA LINDA EVENT REGISTRATION
Yorba Linda Chamber 35.00 BEST OF YORBA LINDA EVENT REGISTRATION
Yorba Linda Chamber 35.00 BEST OF YORBA LINDA EVENT REGISTRATION
105.00
Page 26 of 59
ITEM NO. 10.5.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo
SUBJECT: Budget to Actual Statements for Month Ended November 30, 2022
RECOMMENDATION:
That the Board of Directors receive and file the Budget to Actual Statements for Month Ended
November 30, 2022.
SUMMARY:
For the month ended November 30, 2022, staff is presenting Budget to Actual Reports for the District
as a whole, as well as the individual water and sewer funds.
Cumulative Volumetric Water Revenue, as reported for the month ending November 30, 2022,
reflects an average increase of approximately 4.6% as compared to the prior year for the same
reporting period.
Total Variable Costs results, as reported through the month ending November 30, 2022, reflect an
approximate 29% decrease when compared to prior year results for the same reporting period. With
the completion of the PFAS Treatment Plant, the decrease in costs is the direct result of the District
having returned to its traditional operating plan where a vast percentage of the water source to meet
demand of the water system comes from the groundwater basin.
ATTACHMENTS:
1. Budget to Actual Statements November 2022
Page 27 of 59
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending November 30, 2022
(With November 30, 2021 for comparison purposes)
Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over Nov Actual Actual (thru vs vs
FY23 FY23 FY23 FY23 YTD Budget FY22 November 2021) PY Actual $ PY Actual %
Revenue (Operating):
Water Revenue (Residential)
$16,933,387
$8,429,440
$1,421,732
$ 7,819,032 $
(610,408)
$1,170,853 $
7,520,118
298,914
3.97%
Water Revenue (Commercial & Fire Det.)
1,737,255
$864,806
160,898
800,076
(64,730)
124,981
752,904
47,172
6.27%
Water Revenue (Landscape/Irrigation)
4,046,832
$2,014,513
343,186
2,107,201
92,688
277,987
2,036,281
70,920
3.48%
Water Revenue (Service Charge)
14,720,797
$6,133,665
1,228,885
6,035,306
(98,359)
1,126,406
5,474,387
560,919
10.25%
Water Revenue (PFAS Impact Fee)
-
-
-
-
-
148,361
741,123
(741,123)
100.00%
Property Taxes- CFC Charges
3,103,900
372,468
381,231
388,360
15,892
507,665
898,963
(510,603)
100.00%
Sewer Charge Revenue
3,115,771
$1,298,238
260,939
1,288,961
(9,277)
238,050
1,187,231
101,730
8.57%
Locke Ranch Assessments
363,158
43,579
38,835
39,686
(3,893)
71,208
74,429
(34,743)
4.55%
Other Operating Revenue
1,287,829
536,595
150,705
733,120
196,525
256,665
630,431
102,689
16.29%
Total Operating Revenue:
45,308,929
19,693,304
3,986,411
19,211,742
(481,562)
3,922,176
19,315,867
(104,125)
-0.54%
Revenue (Non -Operating):
Interest
106,925
44,552
35,107
220,704
176,152
3,259
39,610
181,094
457.19%
Property Tax
2,095,000
251,400
258,513
309,947
58,547
344,014
388,338
(78,391)
2254.83%
Other Non -Operating Revenue
692,942
288,726
202,157
866,213
577,487
166,655
328,689
537,524
163.54%
Total Non -Operating Revenue:
2,894,867
584,678
495,777
1,396,864
812,186
513,928
756,637
640,227
84.61%
Total Revenue
48,203,796
20,277,982
4,482,188
20,608,606
330,624
4,436,104
20,072,504
536,102
2.67%
Expenses (Operating):
-
-
-
-
-
8,966
(8,966)
5,508
Transaction GASB 34 Compliant)
Variable Water Costs (G.W., Import &
Powe 17,686,074
8,804,128
1,162,130
7,640,619
(1,163,509)
1,805,038
10,826,412
(3,185,793)
-29.43%
Salary Related Expenses
13,231,809
5,089,157
895,878
4,591,841
(497,316)
903,622
4,391,979
199,862
4.55%
Supplies & Services
9,258,295
3,857,623
577,422
3,124,156
(733,467)
533,658
2,231,644
892,512
39.99%
Total Operating Expenses
40,176,178
17,750,908 2,635,430
15,356,616
(2,394,292)
3,242,318
17,450,035
(2,093,419)
-12.00%
Expenses (Non -Operating):
Interest on Long Term Debt
2,436,750
1,015,313
192,344
886,700
(128,613)
101,277
522,463
364,237
69.72%
Other Expense
18,135
7,556
592
443,980
436,424
(74,907)
18,854
425,126
2254.83%
Total Non -Operating Expenses:
2,454,885
1,022,869
192,936
1,330,680
307,811
26,370
541,317
789,363
145.82%
Total Expenses
42,631,063
18,773,777 2,828,366
16,687,297
(2,086,481)
3,268,688
17,991,352
(1,304,056)
-7.25%
Net Position Before Capital Contributions
5,572,733
1,504,206
1,653,822
3,921,309
2,417,104
1,167,416
2,081,152
1,840,157
88.42%
Capital Contributions (Non -Cash
-
-
-
-
-
-
8,966
(8,966)
Transaction GASB 34 Compliant)
Net Position Before Depreciation
5,572,733
1,504,206
1,653,822
3,921,309
2,417,104
1,167,416
2,090,118
1,831,191
87.61%
Depreciation & Amortization
9,500,000
3,958,333
657,696
3,288,481
(669,852)
730,804
3,654,020
(365,539)
-10.00%
Total Net Position
($3,927,267)
($2,454,128)
996,126
632,828
$3,086,957
$436,612
($1,563,902)
$2,196,730
-140.46%
Page 28 of 59
Yorba Linda Water District
Water Fund
For Period Ending November 30, 2022
(With November 30, 2021 for comparison purposes)
Page 29 of 59
YTD 0
Annual
YTD
Nov
YTD
YTD Actual
Prior Year
Prior YTD
YTD Actual
YTD - CUR
Budget
Budget
Actual
Actual
(Under)Over
Actual Nov
Actual (thru
vs
vs
FY23
FY23
FY23
FY23
YTD Budget
FY22
November 2021)
PY Actual $
PY Actual %
Revenue (Operating):
Water Revenue (Residential)
$ 16,933,387
$8,429,440
$ 1,421,732 $
7,819,032
$ (610,408)
$ 1,170,853
$ 7,520,118 $
298,914
4%
Water Revenue (Commercial & Fire Det.)
1,737,255
$864,806
$ 160,898
800,076
(64,730)
124,981
752,904
47,172
6%
Water Revenue (Landscape/Irrigation)
4,046,832
$2,014,513
$ 343,186
2,107,201
92,688
277,987
2,036,281
70,920
3%
Water Revenue (Service Charge)
14,720,797
6,133,665
$1,228,885
6,035,306
(98,359)
1,126,406
5,474,387
560,919
10%
Water Revenue (PFAS Impact Fee)
-
-
-
-
148,361
741,123
(741,123)
-100%
Water Revenue (CFC)
3,103,900
372,468
381,231
388,360
15,892
507,665
898,963
(510,603)
-57%
Other Operating Revenue
1,171,574
488,156
$ 123,651
661,440
173,284
198,654
503,886
157,554
31
Total Operating Revenue:
41,713,745
$18,303,048
3,659,583
17,811,415
(491,633)
3,554,907
17,927,662
(116,247)
-1
Revenue (Non -Operating):
Interest
70,200
29,250
26,795
166,370
137,120
1,205
25,057
141,313
564%
Property Tax
2,095,000
251,400
258,513
309,947
58,547
344,014
388,338
(78,391)
-20%
Other Non -Operating Revenue
659,672
274,863
197,917
798,725
523,862
27,174
158,321
640,404
404%
Total Non -Operating Revenue:
2,824,872
555,513
483,225
1,275,042
719,529
372,393
571,716
703,326
123%
Total Revenue
44,538,617
18,858,561
4,142,808
19,086,457
227,896
3,927,300
18,499,378
587,079
3%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
17,686,074
8,804,128
1,162,130
7,640,618
(1,163,510)
1,805,038
10,826,412
(3,185,794)
-29%
Salary Related Expenses
11,359,392
4,368,997
755,438
3,880,253
(488,744)
779,374
3,764,120
116,133
3%
Supplies & Services:
Communications
166,307
69,295
8,573
91,875
22,580
12,181
49,110
42,765
87%
Contractual Services
541,358
225,566
57,584
263,969
38,403
60,244
221,754
42,215
19%
Data Processing
361,462
150,609
31,052
144,946
(5,663)
15,306
64,884
80,062
123%
Dues & Memberships
82,932
34,555
1,863
49,548
14,993
2,049
55,660
(6,112)
-11
Fees & Permits
416,062
173,359
20,955
115,786
(57,573)
24,020
122,098
(6,312)
-5%
Board Election
116,450
48,521
-
-
(48,521)
-
-
-
0%
Insurance
369,402
153,918
44,602
122,342
(31,576)
19,043
104,643
17,699
17%
Materials
2,313,020
963,758
135,468
526,037
(437,721)
45,463
277,920
248,117
89%
District Activities, Emp Recognition
38,677
16,115
2,419
15,589
(526)
4,915
13,717
1,872
14%
Maintenance
1,122,055
467,523
1,972
329,675
(137,848)
138,913
422,689
(93,014)
-22%
Non -Capital Equipment
151,105
62,960
11,414
88,540
25,580
11,956
41,884
46,656
111
Office Expense
35,956
14,982
3,276
13,310
(1,672)
4,083
15,400
(2,090)
-14%
Professional Services
1,560,430
650,179
95,932
457,942
(192,237)
64,158
320,048
137,894
43%
Training
69,748
29,062
1,370
14,162
(14,900)
2,308
9,237
4,925
53%
Travel & Conferences
85,199
35,500
(1,136)
8,364
(27,136)
1,951
4,678
3,686
0%
Uncollectible Accounts
8,500
3,542
505
4,368
826
(167)
1,788
2,580
144%
Utilities
190,400
79,333
26,098
153,100
73,767
11,165
62,752
90,348
144%
Vehicle Equipment
473,350
197,229
45,590
311,914
114,685
22,430
100,214
211,701
211
Supplies & Services Sub -Total
8,102,413
3,376,005
487,537
2,711,467
(664,538)
440,018
1,888,476
822,991
44%
Total Operating Expenses
37,147,879
16,549,130
2,405,105
14,232,338
(2,316,792)
3,024,430
16,479,008
(2,246,670)
-14%
Expenses (Non -Operating):
Interest on Long Term Debt
2,436,750
1,015,313
192,344
886,700
(128,613)
101,277
522,463
364,237
70%
Other Expense
12,350
5,146
592
402,783
397,637
4,080
6,862
395,921
5770%
Total Non -Operating Expenses:
2,449,100
1,020,458
192,936
1,289,483
269,025
97,197
529,325
760,158
144%
Total Expenses
39,596,979
17,569,588
2,598,041
15,521,821
(2,047,767)
3,121,627
17,008,333
(1,486,512)
-9%
Net Position Before Capital Contributions
4,941,638
1,288,973
1,544,767
3,564,636
2,275,663
805,673
1,491,046
2,073,591
139%
Capital Contributions (Non -Cash Transaction -
-
-
-
-
-
-
8,966
(8,966)
896600
GASB 34 Compliant)
Net Position Before Depreciation
4,941,638
1,288,973
1,544,767
3,564,636
2,275,663
805,673
1,500,012
2,064,625
138%
Depreciation & Amortization
8,005,000
3,335,417
532,315
2,661,575
(673,842)
606,903
3,034,515
(372,940)
-12%
Total Net Position
S (3.063.3621 S (2.046.4441
$ 1.012.452
903.061
$ 2.949.505
S 198.770
$ (1.534.5041 $
2.437.565
-159%
Page 29 of 59
Water Revenues & Expenses - November
(excludes Depreciation, Special Items, and Contributed Capital )
$25,000,000
$20,000,000
$15,041,668
515,000,000 �
$11,750,506 $12,164,707
$10,000,000
$5,000,000
S -
Nov. 2016 Nov. 2017
$18,499,378
$13,007,096 $13,305,509 $13,305,509
$19,086,457
3.44%
$15,521,821
-11.17
Nov. 2018 Nov. 2019 Nov.2020 Nov. 2021 Nov. 2022
Total Revenue f Total Expenses
Page 30 of 59
3,000,000
2,412,958
2,500,000
2,000,000 1,671,801
1,603,595 1,660,561
1,500,000
1,469,440 /
1,000,000 1,492,928 J
0
Jul
5 -Year Variable Costs Analysis
2,439,092
2,240,006
486
1,929,318
- 1WIG,479
1 SC
2,249,247
2,093,627
1,898,999 2,065,064 2,084,721
729,514 - 1,789,071
1,512,043 1,448,941
1,569,860 1,636,877 1,494,768
1,435,706 1,367,226 1,459,682
1,392,832 1,372,040 1,451,208
1,361,053 1,286,293
1162129 1,058,481
,,
11556,303 1,231,436 1,306,798
1,306,610 915,454
1,307,477 1,254,568
1,100,471 1 1
1,185,077 1,305,692
1,132,782
Aug
772,447
981,38 1,019,234
1,103,786 945,974
590,007
657,883
460,667
t FY19 Var Costs tFY20 Var Costs tFY21Var Costs tFY22 Var Costs tFY23 Variable Cost
Sept Oct Nov Dec Jan Feb Mar April
May June
Page 31 of 59
Revenue (Operating):
Sewer Charge Revenue
Locke Ranch Assessments
Other Operating Revenue
Total Operating Revenue:
Revenue (Non -Operating):
Interest
Other Non -Operating Revenue
Total Non -Operating Revenue:
Total Revenue
Expenses (Operating):
Salary Related Expenses
Supplies & Services:
Communications
Contractual Services
Data Processing
Dues & Memberships
Fees & Permits
Board Election
Insurance
Materials
District Activities, Emp Recognition
Maintenance
Non -Capital Equipment
Office Expense
Professional Services
Training
Travel & Conferences
Uncollectible Accounts
Utilities
Vehicle Equipment
Supplies & Services Sub -Total
Total Operating Expenses
Expenses (Non -Operating):
Other Expense
Total Non -Operating Expenses:
Total Expenses
Net Position Before Capital Contributions
Capital Contributions (Non -Cash Transaction -
GASB 34 Compliant)
Net Position Before Depreciation
Depreciation & Amortization
Total Net Position
Yorba Linda Water District
Sewer Fund
For Period Ending November 30, 2022
(With November 30, 2021 for comparison purposes)
Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Actual Nov Actual (thru vs vs
FY23 FY23 FY23 FY23 YTD Budget FY22 November 2021) PY Actual $ PY Actual 9
$3,115,771
$1,298,238
$260,939 $ 1,288,961
($9,277)
$238,050 $
1,187,231
$101,730
8.57%
363,158
43,579
38,835
39,686
(3,893)
71,208
74,429
(34,743)
0.00%
116,255
48,440
27,055
71,680
23,240
58,011
126,545
54,865
-43.36%
3,595,184
1,390,256
326,829
1,400,327
10,071
367,269
1,388,205
12,122
0.87%
36,725
15,302
8,312
54,335
39,033
2,054
14,553
39,782
273.36%
33,270
13,863
4,240
67,489
53,627
139,481
170,368
102,879
-60.39%
69,995
29,165
12,552
121,824
92,659
141,535
184,921
(63,097)
-34.12%
3,665,179
1,419,421
339,381 $ 1,522,151
102,730
508,804
1,573,126
50,975
-3.24%
1,872,417
720,160
140,441
711,590
(8,570)
124,248
627,859
83,731
13.34%
26,693
11,122
1,300
8,614
(2,508)
2,150
10,486
(1,872)
-17.85%
78,681
32,784
6,221
36,544
3,760
9,537
32,938
3,606
10.95%
55,152
22,980
6,418
24,906
1,926
2,304
11,353
13,553
119.38%
14,590
6,079
329
8,744
2,665
362
9,822
(1,078)
-10.98%
51,928
21,637
2,899
17,135
(4,502)
4,146
12,867
4,268
33.17%
20,550
8,563
-
-
(8,563)
-
-
-
0.00%
65,188
27,162
7,871
21,589
(5,573)
3,361
18,466
3,123
16.91%
64,280
26,783
8,838
36,067
9,284
27,768
36,283
(216)
-0.60%
6,823
2,843
427
2,751
(92)
867
2,414
337
13.96%
405,845
169,102
28,645
109,125
(59,977)
13,958
75,570
33,555
0.00%
60,195
25,081
8,304
39,531
14,450
6,728
15,461
24,070
155.68%
6,344
2,643
578
2,349
(294)
721
2,718
(369)
-13.58%
168,330
70,138
10,706
52,818
(17,320)
15,186
79,667
(26,849)
-33.70%
13,402
5,584
458
7,404
1,820
651
5,010
2,394
47.78%
17,581
7,325
(200)
1,477
(5,848)
344
(46)
1,523
0.00%
1,500
625
136
1,316
691
(47)
567
749
132.10%
33,600
14,000
4,606
8,276
(5,724)
1,970
11,074
(2,798)
-25.27%
65,200
27,167
2,350
34,047
6,880
3,633
18,518
15,529
83.86%
1,155,882
481,618
89,886
412,693
(68,925)
93,639
343,168
69,525
20.26%
3,028,299
1,201,778
230,327
1,124,283
(77,495)
217,887
971,027
153,256
15.78%
5,785
2,410
41,197
38,787
70,828
11,993
29,204
5,785
2,410
-
41,197
38,787
(70,828)
11,993
29,204
-
3,034,084
1,204,188
230,327
1,165,480
38,708
147,059
983,020
182,460
18.56%
631,095
215,233
109,054
356,671
141,438
361,745
590,106
(233,435)
-39.56%
631,095
215,233
109,054
356,671
141,438
361,745
590,106
(233,435)
-39.56%
1,495,000
622,917
125,381
626,906
3,989
123,901
619,505
7,401
1.19%
(863,905)
(407,684)
(16,327)
(270,235)
137,449
237,844
(29,399)
(240,836)
-819.20%
Page 32 of 59
Sewer Revenues & Expenses - November
$1,800,000
(excludes Depreciation, Special Items, and Contributed Capital)
$1,600,000 $1,573,126 $1,522,151
_2 7Ao%
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Nov.2020 Nov. 2021 Nov.2022
Total Revenue f Total Expenses
Page 33 of 59
ITEM NO. 10.6.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo
SUBJECT: Cash and Investment Report for Month Ended November 30, 2022
RECOMMENDATION:
That the Board of Directors receive and file the Cash and Investment Reports for the Month Ended
November 30, 2022.
SUMMARY:
The Cash & Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash & Investment Summary Report includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments by the fair value hierarchy
established by generally accepted accounting principles. The Unrestricted Reserves and Days in
Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in
time for the last seven years.
The average portfolio yield for the month ended November 30, 2022 is 1.83%.
The District's Total Cash and Investment balance as of November 30, 2022 resulted in an overall
increase from that of October 31, 2022 by approximately $560,000. Large account balance changes
occurred as follows: an approximate $1.4 million combined increase between the Water and Sewer
Operating Funds due to positive net results between cash receipts and accounts payable activity for
the reporting month and an approximate decrease of $760,000 in the Water Capital fund due to the
purchase of a Vactor Hydro Excavator in the amount of $560,000 and a Backhoe Loader in the
amount of $175,000 as planned for in the Capital Outlay budget of the current fiscal year.
ATTACHMENTS:
Cash and Investment Report for November 2022
Page 34 of 59
Yorba Linda Water District
Cash & Investment Portfolio Report
November 30, 2022
Market % Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account.
$
1,381,781
$
1,381,781
Wells Fargo Bank
$
S
$
1,381,781
$
1,381,781
2.07% Total
0.00%
Depository Account
$
1,994,964
1,994,964
US Bank Depository Account (Cielo Vista)
1.40%
$
1,994,964
$
1,994,964
2.99%
1.40%
Money Market Accounts:
$
21,006,088
$
21,006,088
US Bank (2017A & 2022A Revenue Bonds)
1.40%
$
4,336,663
4,336,663
US Bank (Money Market)
3.62%
$
1,167,110
1,167,110
Public Agency Retirement Svcs. (PARS)
0.74%
$
26,509,861
$
26,509,861
39.76% Total
1.81%
Pooled Investment Accounts:
$
36,790,189
$
36,790,189 Local Agency Investment Fund
2.01%
$
S
36,790,189
66,676,796
$
S
36,790,189 55.18%
66,676,796 1001yo Total Investments
2.01%
1.83%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
1—�
Delia Lugo, Finance Manager
11/30/22
Page 35 of 59
YLWD Cash & Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of November 2022:
Average
# of
Month Portfolio
Days to
of 2022 Yield
Maturity
November 1.83%
1
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 11/30/2021 11/30/2022
Monthly - November
Year -to -Date
$ 3,259 $ 35,107
$ 39,610 $ 220,704
Budget 2020/2021 2021/2022
Interest Budget, November YTD $ 128,333 $ 44,552
Interest Budget, Annual $ 308,000 $ 106,925
Interest earned on investments is recorded in the fund that owns the investment.
Cash & Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $66.7 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for current Bond transaction and PARS for
the pension/OPEB transactions. The number of Days in Cash are 325 for the Un -Restricted Water Reserve balance and 919 for the
Un -Restricted Sewer Reserve balances, as of November 30, 2022, which are subject to change with the final audited numbers.
US Bank Held (Restricted)
Rev. Bond 2017A -Principal & Interest
Rev. Bond 2022A - Acquisition & COI
Depository Account - Cielo Vista Development
Public Agency Retirement Svc. -PARS (Restricted)
Total Cash and Investments
213
21,184,951
1,994,956
1,116,814
$ 66,118,657
427
21,005,661
1,994,964
1,167,110
$ 66,676,796
Page 36 of 59
FY23 Reserve
Cash and
Requirements
Investments
October
2022
% Alloc
November 2022
% Alloc
"Target
Available for
Fund Description
Balance
10/31/2022
Balance
11/30/2022
Levels"
CY Obligations
Water Operating Reserve
$
17,042,318
41.96%
$ 18,604,343
45.24%
$ 19,792,315
$ (1,187,972)
Water Emergency Reserve
7,373,821
18.15%
7,374,347
17.93%
7,450,000
(75,653)
Water Capital Project Reserve
3,590,507
8.84%
2,828,546
6.88%
11,721,573
(8,893,027)
MWD Contingency Reserve
-
0.00%
-
0.00%
1,000,000
(1,000,000)
Rate Stabilization Reserve
4,272,931
10.52%
4,275,580
10.40%
4,251,271
24,309
Un -Restricted Water Reserve Balance
$
32,279,577
$ 33,082,816
44,215,159
(11,132,343)
Conservation Reserve
$
106,614
0.26%
$ 106,614
0.26%
106,064
550
Employee Liability Reserve
311,511
0.77%
311,511
0.76%
309,040
2,471
Restricted Reserve Balance
$
418,125
$ 418,125
415,104
3,021
Sewer Operating Reserve
$
3,708,153
9.13%
$ 3,410,637
8.29%
3,028,299
382,338
Sewer Emergency Reserve
1,981,438
4.88%
1,985,428
4.83%
1,971,423
14,005
Sewer Capital Project Reserve
2,229,846
5.49%
2,229,846
5.42%
2,772,000
(542,154)
Un -Restricted Sewer Reserve Balance
$
7,919,438
$ 7,625,912
7,771,722
(145,810)
Total Reserve Balances
$
40,617,140
100.00%
$ 41,126,852
100.00%
$ 52,401,985
$ (11,275,133)
Wells Fargo Bank Checking
Water Operating
1,624,017
1,468,697
Sewer Operating
(419,434)
(86,916)
1,204,583
1,381,781
US Bank Held (Restricted)
Rev. Bond 2017A -Principal & Interest
Rev. Bond 2022A - Acquisition & COI
Depository Account - Cielo Vista Development
Public Agency Retirement Svc. -PARS (Restricted)
Total Cash and Investments
213
21,184,951
1,994,956
1,116,814
$ 66,118,657
427
21,005,661
1,994,964
1,167,110
$ 66,676,796
Page 36 of 59
INVESTMENT BY CATEGORY BALANCES (AS OF 11-30-2022)
■ CheckingAccount: Depository Account _
Checking Account:
0
■ M M k t A t• 2.99% I 2.07%
oney ar a ccoun s.
■ Certificates of Deposit:
■ Pooled Investment Accounts:
■ Depository Account
Pooled Investment
Accounts:
55.18%
Money Market
Accounts:
39.76%
Checking Account:
$
1,381,781
2.07%
Money Market Accounts:
$
26,509,861
39.76%
Certificates of Deposit.
$
-
0.00%
Pooled Investment Accounts:
$
36,790,189
55.18%
Depository Account
$
1,994,964
2.99%
Total
$
66,676,796
100.00%
Page 37 of 59
$35,020,000
$30,020,000
$25,020,000
$20,020,000
$15,020,000
$10,020,000
$5,020,000
$20,000
Unrestricted Reserves & Days in Cash (Water Fund)
Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Nov. 2022
Unrestricted Reserves (Water) --W-Days in Cash (Water)
Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019 Nov.2020 Nov. 2021 Nov.2022
Unrestricted Reserves (Water) $ 27,283,364 $ 27,539,269 $ 29,320,649 $ 30,792,320 $ 31,809,710 $ 28,992,282 $ 33,082,816
Days in Cash (Water) 386 376 375 369 350 291 325
60
Page 38 of 59
Yorba Linda Water District Financing Authority Revenue Bonds, Series 2022A
Activity Summary as of November 30, 2022
Date Description Amount
07/28/22 Beginning Balance $30,000,000
08/01/22 Requisition #1 Paydown Bank of America Revolving Line of Credit ($5,743,751)
Subtotal of Bond Proceeds for YLWD CIP $24,256,249
85% Target Spenddown of Bond Proceeds for CIP by 7/28/2025 $20,617,812
09/28/22 Requistion #2 - Reimburse District for eligible construction costs ($2,725,606)
10/27/22 Requistion #3 - Reimburse District for eligible construction costs ($391,170)
11/29/22 Requistion #3 - Reimburse District for eligible construction costs ($201,714)
Available Balance of Target Spenddown as of November 30, 2022 $17,299,321
Revenue Bonds, Series 2022A Use of Funds to Meet 85%
Spenddown Target by July 28, 2025
$3,318,490
16% 40
-
$17,299,321
84%
Available Balance as of Reporting Date ■ Total Spenddown to Date
Page 39 of 59
PARS (Public Agency Retirement Services) Funding Summary for November 30, 2022
Transaction
Date Transaction Description
Water Operating
Pension Water
Sewer
Operating OPEB
Operating Sewer
Pension
Operating
OPEB
Account Total
Beginning Balance as of 7/1/21
754,305.26
289,298.98
78,124.99
17,436.92
1,139,166.15
7/31/2022 Management Fees
(378.17)
(237.47)
(39.17)
(14.31)
1,138,497.03
7/31/2022 Investment Gain/(Loss)
35,526.79
13,624.14
3,679.59
821.17
1,192,148.72
8/31/2022 Management Fees
8/31/2022 Investment Gain/(Loss)
(374.03)
(21,025.08)
(143.43)
(8,062.76)
T (38.74)
(2,177.61)
(8.64)
(485.97)
1,191,583.88
1,159,832.46
9/30/2022 Management Fees
(378.42)
(145.09)
(39.19)
(8.74)
1,159,261.02
9/30/2022 Investment Gain/(Loss)
(48,272.88)
(18,508.28)
(4,999.72)
(1,115.55)
1,086,364.59
10/31/2022 Management Fees
(360.96)
(138.39)
(37.38)
(8.34)
1,085,819.52
10/31/2022 Investment Gain/(Loss)
20,523.73
7,870.53
2,125.80
474.31
1,116,813.89
11/30/2022 Management Fees
11/30/2022 Investment Gain/(Loss)
(154.07)
33,460.90
(59.08)
12,829.29
(15.96)
3,465.62
(3.56)
773.26
1,116,581.22
1,167,110.29
Account Balance by Account Type
772,873.07
296,328.44
80,048.23
17,860.55 $
1,167,110.29
Page 40 of 59
ITEM NO. 11.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
RECOMMENDATION:
That the Board of Directors approve the formation of the proposed committees and assignments, the
continuation of existing committees and assignments, and the proposed agency and
intergovernmental meeting assignments for the 2023 calendar year.
FISCAL IMPACT:
Total Budget: $90,000 for FY23
BACKGROUND:
The budgeted amount listed above includes Directors' compensation for Board, Committee, and
intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar
month as allowed by statute and established by Ordinance No. 03-01. The attached list has been
provided to facilitate the process of identifying Directors' assignment preferences that were received
prior to posting of the agenda.
Two Board members will also need to be assigned to serve as Active and Alternate Directors for the
Orange County Sanitation District (OC San). The Active Director may also be assigned to one or
more OCSan committees. OC San Board members are compensated by OC San at a rate of
$212.50 per day for meeting attendance (up to six meetings a month with the average being two)
and receive no health insurance benefits from OC San. OC San's Chair may be compensated for up
to ten meetings per month.
STRATEGIC PLAN INITIATIVES:
G1 5B - Actively participate with existing water/sewer organizations on regulatory and emerging
issues.; G1 5C - Regularly meet with regional agencies on water supply issues (conservation,
mandates, forecast).
I_'%aIF_[91:ILY, 14011&S
List of Active and Proposed Committees, Agency, and Intergovernmental Meeting Assignments
Page 41 of 59
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and
Intergovernmental Meeting Assignments for 2023
JOINT / INTERAGENCY COMMITTEES
YLWD / MWDOC / OCWD
Miller
Meets as needed.
DesRoches
YLWD / City of Yorba Linda
Lindsey
Meets as needed, generally on quarterly basis.
DesRoches
YLWD / City of Placentia
Lindsey
Meets as needed.
DesRoches
YLWD / City of Brea
Barbre
Schedule to be determined.
Lindsey
YLWD / PYLUSD
Barbre
Schedule to be determined.
Lindsey
AD HOC COMMITTEES
YLWD Labor Negotiations Barbre
Meets as needed. DesRoches
OTHER
YLWD Financial Review Group Lindsey
Meets as needed. DesRoches
INTERGOVERNMENTAL MEETINGS
MWDSC Board of Directors
Meets 2nd Tuesday of the month at 12:00 p.m.
All Directors
mwdh2o.com
MWDSC Committees
Meets 2nd Monday and 4th Tuesday of the month, times vary.
All Directors
mwdh2o.com
MWDOC Board of Directors
Miller
Meets 1st and 3rd Wednesday of the month at 8:30 a.m.
All Directors
mwdoc.com
MWDOC/OCWD Joint Planning
Miller / DesRoches
Meets 4th Wednesday of Jan, Apr, Jul and Oct at 8:30 a.m.
All Directors
mwdoc.com
OCWD Board of Directors
DesRoches
Meets 1st and 3rd Wednesday of the Month at 5:30 p.m.
All Directors
ocwd.com
1 of 3
Page 42 of 59
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and
Intergovernmental Meeting Assignments for 2023
INTERGOVERNMENTAL MEETINGS CONTINUED
OC Sanitation Board of Directors *
Hawkins / Lindsey / Miller
Meets 4th Wednesday of the month at 6:00 p.m.
3 Expressed Interest
ocsan.gov
Need Primary & Alternate
YL City Council
Lindsey
Meets 1 st and 3rd Tuesday of the month at 6:30 p.m.
All Directors
yorbalindaca.gov
YL Planning Commission
Hawkins
Meets 2nd and 4th Wednesday of the month at 6:30 p.m.
All Directors
yorbalindaca.gov/206/Planning-Commission
Placentia City Council
Lindsey
Meets 1 st and 3rd Tuesday of the month at 7:00 p.m.
All Directors
placentia.org
Brea City Council
Barbre
Meets 1 st and 3rd Tuesday of the month at 7:00 p.m.
All Directors
ci.brea.ca.us
PLYUSD Board of Directors
Barbre
Meets 2nd and 4th Tuesday of the month at 6:30 p.m.
All Directors
pylusd.org
ISDOC
All Directors
Meets months with 5th Thursday at 11:30 a.m.
isdoc.specialdistrict.org
WACO
All Directors
Meets 1st Friday of the month at 7:30 a.m.
mwdoc.com/waco
OC LAFCO
All Directors
Meets 2nd Wednesday of the month at 8:15 a.m.
oclafco.org
ACCOC Board and Committees
Barbre / Lindsey
Varies
All Directors
accoc.org
OCBC Board and Committees
Barbre / Lindsey
Varies
All Directors
ocbc.org
CalMutuals Board of Directors
Barbre
Meets 3rd Tuesday of the month at 2:00 p.m.
All Directors
calmutuals.org
2 of 3
Page 43 of 59
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and
Intergovernmental Meeting Assignments for 2023
INTERGOVERNMENTAL MEETINGS CONTINUED
SAWPA Commission
Miller
Meets 1st and 3rd Tuesday of the month at 9:30 a.m.
All Directors
sawpa.org
OCWA Webinars
Meets 3rd Wednesday of the month at 12:30 p.m.
All Directors
ocwater.org
ACWA-JPIA Board of Directors "
Need Primary & Alternate
Meets semi-annually in May and November.
acwajpia.com
* Submission of Form 700 for OC San required. Additional committee participation may be necessary and is determined by OC San Board.
Submission of Form 700 for ACWA/JPIA required.
3 of 3
Page 44 of 59
ITEM NO. 12.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Draft Calendar for Development of Fiscal Year 2023-24 Budget
BACKGROUND:
Staff is presenting a "draft calendar of key events" for development of the FY 2023-24 Annual
Operating and Capital Improvement Plan Budget. The listed meeting dates are currently tentative
and subject to change.
ATTACHMENTS:
1. Slide Deck
Page 45 of 59
01/5/2023
YLWD Goals
B — Ensure Fiscal Responsibility
2 - Stay within the operating budget
udget
Development
Process
Yorba Linda
Water District
AP
_ N:w i �1 •R �r � Y ���.,,+r ifs � .j �
�= Board of Directors Meeting
January 5, 2023 A.
Board of Directors Regular Meeting
.f
w
-1%.
10.
01/5/2023
YLWD Goals
B — Ensure Fiscal Responsibility
2 - Stay within the operating budget
udget
Development
Process
Yorba Linda
Water District
AP
_ N:w i �1 •R �r � Y ���.,,+r ifs � .j �
�= Board of Directors Meeting
January 5, 2023 A.
Board of Directors Regular Meeting
Budget Process
Six month calendar the provides an overview on the process to develop the
District's FY 2023-24 Annual Operating and Capital Improvement Budget.
Key Elements of Draft Budget Calendar:
• Scheduled meetings for discussions and updates on budgeting assumptions
• Listed deadlines for the development of listed program budgets
• Executive Staff meetings for review and discussion on the budget results
• Key dates of Budget Workshops with presentations to the Board of Directors
The Draft Budget Calendar is attached for your review and will be discussed in
further detail at the January 19, 2023 scheduled Budget Workshop.
Page 47 of 59
RY
FEBRUARY
CH
PRIL
MAY
Wednesday,January4, 2023
Monday,January 16, 2023
Thursday, January 19, 2023
Wednesday, January 25, 2023
Wednesday, February 1, 2023
Wednesday, February 15, 2023
Thursday, February 16, 2023
Monday, February 20, 2023
Wednesday, February 22, 2023
Wednesday, March 1 , 2023
Wednesday, March 8, 2023
Thursday, March 16, 2023
Monday, March 20, 2023
Wednesday, March 22, 2023
Tuesday, Apri14. 2023
Wednesday, April 5, 2023
Monday, April 17, 2023
Thursday. Apri120. 2023
Wednesday, April 26, 2023
Wednesday, May 3, 2023
Wednesday, May 10, 2023
Monday, May 15, 2023
Thursday, M ay 18, 2023
Wednesday, May 24, 2023
Tuesday, M ay 30, 2023
Monday, June 5, 2023
Thursday, June 15, 2023
Draft Budget Calendar
FY 2023-24 ANNUAL OPERATINGICAPITAL BUDGET DEVELOPMENT- CALENDAR OF KEY EVENTS
Staff M eeting
Executive Staff
Bud get Wo rksho p
Staff M eeting
Eng/Ops Managers
Staff Meet ng
Bud get Wo rksho p
Executive_ Staff
Staff Meet ng
Department Managers
Staff Meet ng
Bud get Wo rksho p
Executive Staff
Staff Meet ng
HR and DeptManagers
Staff M eeting
Executive Staff
Bud get Wo rksho p
Staff M eeting
Department Managers
Staff M eeting
Executive_ Staff
Budget Workshop/Hearing
Staff M eeting
Department Managers
Department Managers
Budget WorkshoplHearing
Distribute FY 2023-24 Budget Development Packages to Department Managers
Discussion on budget development processes
Meeting with BCD to establish goals and objectives for FY 2023-24 Annual Operating and Capital Budgets
Status updates on department/program budget development
FY2023-24 CIP, Capital Outlayand Variable Cost Budgets (V 1 .0) due to Finance
Status updates on department/program budget development
Present Draft FY 2023-24 CIP, Capital Outlay, and Variable CostBudgets (V 1.0)
Update on Budgeted Positions and Draft Salary Projections for FY 2023-24
Status updates on FY2023-24 department and program budgets
FY2023-24 Operating Revenue and Department Supplies & Services Budgets due to Finance (V 1.0)
Status updates on FY2023-24 department and program budgets
Present Draft FY 2023-24 Operating Revenue and Supplies & Services Budgets (V 1 .0) and Other Key Updates (V 2.0)
Update on key components of FY 2023-24 Annual Operating and CIP Budget
Discussion on FY2023-24 Budget updates and Department Performance Measurements (V 1.0)
Draft Salaries and Related Expense Budget (V1 .0) and other keyupdates due to Finance
Update on key components of FY 2023-24 Annual Operating and CIP Budget
Discussion on key components ofFY2023-24 Annual Operating and CIP Budget
Present Draft FY 2023124 Salaries and Related Expense Budget(V 1 .0) and Other Key Updates (V 3.0)
Update on key components of FY 2023-24 Annual Operating and CIP Budget
Key updates for FY 2023-24 Annual Operating and CIP Budgetdueto Finance
Overview on presentation of FY 2023-24 Annual Operating and CIP Budgetto Board of Directors
Discussion on key components ofFY2023-24 Annual Operating and CIP Budget
PresentFY2023-24 Annual Operating and CIP Budget (Draft Final4.0) to Board of Directors forAdoption GOAL
Discussion on key components ofFY2023-24 Annual Operating and CIP Budget
Key updates for FY 2023-24 Annual Operating and CIP Budgetdueto Finance
Final Key updatesfor FY 2023-24 Annual Operating and CIP Budget due to Finance
PresentFY 2023124 Operating and CIP Budget (Final Draft5.0) for Board of DirecmrApproval
'Additional meetings should the FY 2023-24 Annual Operating and CIP Sudget notbe adoptedon May 48, 2023.
Page 48 of 59
ITEM NO. 12.2.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Scheduling Board Workshop Meeting
BACKGROUND:
Attached are calendars for January and February with potential dates for scheduling the Board
workshop meeting.
ATTACHMENTS:
1. Availability Calendars
Page 49 of 59
BOARD WORKSHOP SCHEDULING CALENDAR
JANUARY 2023
KEY
Potential Date
Known Conflict
Page 50 of 59
MON
TUE
WED
THU
2
3
4
5
9 AM
SAWPA Comm 9:30 AM
MWDOC Board 8:30 AM
12 PM
3 PM
OCWD Board 5:30 PM
YLWD Board 3:00 PM
9
10
11
12
9 AM
12 PM
3 PM
YL Planning Comm 6:30 PM
16
17
18
19
9 AM
SAWPA Comm 9:30 AM
MWDOC Board 8:30 AM
12 PM
OCWA Webinar 12:30 PM
3 PM
YL City Council 6:30 PM
OCWD Board 5:30 PM
YLWD Board 6:30 PM
23
24
25
26
9 AM
12 PM
3 PM
OC San Board 6:00 PM
YL Planning Comm 6:30 PM
30
31
9 AM
12 PM
3 PM
KEY
Potential Date
Known Conflict
Page 50 of 59
BOARD WORKSHOP SCHEDULING CALENDAR
FEBRUARY 2023
KEY
Potential Date
Known Conflict
Page 51 of 59
MON
TUE
WED
THU
1
2
9 AM
MWDOC Board 8:30 AM
12 PM
3 PM
OCWD Board 5:30 PM
YLWD Board 3:00 PM
6
7
8
9
9 AM
SAWPA COMM 9:30 AM
12 PM
3 PM
YL City Council 6:30 PM
MWDOC Policy 5:30 PM
13
14
15
16
9 AM
MWDOC Board 8:30 AM
12 PM
OCWA Webinar 12:30 PM
3 PM
OCWD Board 5:30 PM
YLWD Board 3:00 PM
YL Planning Comm 6:30 PM
20
21
22
23
9 AM
SAWPA Comm 9:30 AM
UWI Conference
UWI Conference
12 PM
3 PM
YL City Council 6:30 PM
OC San Board 6:00 PM
27
28
1
2
9 AM
MWDOC Board 8:30 AM
12 PM
3 PM
OCWD Board 5:30 PM
YLWD Board 3:00 PM
YL Planning Comm 6:30 PM
KEY
Potential Date
Known Conflict
Page 51 of 59
ITEM NO. 12.3.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Delia Lugo, Finance Manager
SUBJECT: Status of CaIPERS Net Pension and Other Post -Employment Benefits
(OPEB) Funded Liabilities and Public Agency Retirement Services
(PARS) Funding
The following information is being provided in response to questions from Directors posed at the
December 13, 2022 Board meeting.
1. In response to President Barbre's inquiry on the District's June 30, 2022 resulting coverage
percentages for existing CaIPERS Net Pension and OPEB funded liabilities:
Net Pension Funded Liability Percentage = 87.81 %
Other Post -Employment Benefits (OPEB) = 86.64%
2. In response to Director Miller's inquiry on the account activity for the District's accounts at
PARS:
PARS (Public Agency Retirement Services) Funding Summary for November 30, 2022
Balance as of 11/30/22 5 852.921.30 5 314.188.99 S 1,167,110.29
In summary, the Board authorized staff to establish accounts at PARS via Resolution No. 17-
32 at the October 10, 2017 meeting. As of that date, the District has deposited $1,940,186
with PARS. Since inception and as of November 30, 2022, the accounts have increased in
value by $229,796.53 and have incurred management fees for a total of $33,543.36.
Page 52 of 59
Pension
OPER
Total
Initial Contribution as of 12/28/2017
S 247,599.00
-
247,599.00
Additional Contribution ...6/26/19
$ 1,105,248.00
587,339.00
1,694587.00
Total Contributions
1,940,186.00
Distribution to WIPERS 7/15/2020
S (631,392.00)
-
631,392.00
Distribution to YLWD 6/30/2022
S
(337,936.88)
(337,936.88)1
Total Gain (or Loss) from Inception
5 152,804.46
76,992.07
229,79653
Total Management Fees from Inception
S (21,338.16)
[12,205.20]
(33,543.36)
Balance as of 11/30/22 5 852.921.30 5 314.188.99 S 1,167,110.29
In summary, the Board authorized staff to establish accounts at PARS via Resolution No. 17-
32 at the October 10, 2017 meeting. As of that date, the District has deposited $1,940,186
with PARS. Since inception and as of November 30, 2022, the accounts have increased in
value by $229,796.53 and have incurred management fees for a total of $33,543.36.
Page 52 of 59
On July 15, 2020, staff submitted invoices totaling $631,392 to PARS for a withdrawal from
the District's Pension 115 Trust Account to fund the District's annual payment towards its
annual Unfunded Accrued Liability obligation with CalPERS. Then on June 27, 2022, staff
submitted the appropriate and required supporting documentation to PARS as a means to
reimburse the District $337,936.88 for expenses related to extended retiree health benefits
(medical, dental, and vision) for Fiscal Years 2020-21 and 2021-22.
Page 53 of 59
ITEM NO. 13.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Director's Reports
The Directors will report on their attendance at the following events:
December 2022
OC LAFCO - December 14, 2022
YL Planning Commission - December 14, 2022
WACO Planning Committee - December 20, 2022
SAWPA Commission - December 20, 2022
YL City Council - December 20, 2022
MWDOC Board - December 21, 2022
OCWD Board - December 21, 2022
January 2023
ISDOC Executive Committee - January 3, 2023
SAWPA Commission - January 3, 2023
MWDOC Board - January 4, 2023
OCWD Board - January 4, 2023
Page 54 of 59
ITEM NO. 13.2.
Yorba Linda
Water District
MEETING DATE:
TO:
FROM:
STAFF CONTACTS:
SUBJECT:
AGENDA REPORT
January 5, 2023
Board of Directors
Mark Toy, General Manager
Mark Toy, General Manager
General Manager's Report
A brief update on District activities and matters of interest as of December 27, 2022.
General Manager
As YLWD heads into the new year, on behalf of the entire District staff, I would like to
congratulate Director Phil Hawkins and Director Tom Lindsey on their reelection to the YLWD
Board of Directors. Additionally, I would like to congratulate Director Brett Barbre on his
election to the Board and his selection as President for the upcoming year.
Appreciate our Board members who attended our employee holiday luncheon — thank you for
your special remarks to the entire staff. The festivities continue during the last week of
December as we bid farewell to two longtime employees, Ms. Pati Medina and Mr. Mando
Raya. The entire YLWD thanks Pati and Mando for their many years of dedicated service and
we wish them well in their retirement.
Coordination continues in earnest with Metropolitan Water District of Southern California
(Metropolitan) on the planned design and construction of a third helicopter hydrant in the
YLWD service area. Metropolitan and YLWD conducted two separate staff in -progress
reviews (IPRs): (1) Design and Construction discussion with Ms. Nikki DuranAubrecht (Lead
Project Manager); and (2) Memorandum of Understanding (MOU) discussion with Ms.
Catherine Stites (Metropolitan General Counsel). Of note, a clearer interpretation of the intent
of the design and construction of the helicopter hydrant was articulated; that is, the partnership
between Metropolitan, the federal government (Forest Service), and YLWD (if necessary) will
allow for the joint -funding construction of a facility that is efficient, effective, and has regional
impact across the entire service area.
My Zoom participation in Metropolitan Water District of Orange County's (MWDOC) and
Orange County Water District's (OCWD) December 21, 2022 Board of Directors' meetings
saw the installation of: President Yoo-Schneider and VP McVicker at MWDOC (current officer
slate extended); and President Green, 1st VP Bilodeau, and 2nd VP Tran at OCWD (new
slate). Congratulations on the installment of their respective officers for the next calendar year.
Many of our employees are taking advantage of the holiday season and will be using vacation
in the last week of the calendar year. We are all looking forward to a happy, healthy, and
productive 2023!
Page 55 of 59
Operations
2. Water Production: Fiscal year to date water purchases are tracking at 9% below budgeted.
Fiscal year to date we are at 81 % for the BPP. The PFAS Treatment Plant continues to
operate within the guidelines and the District's State approved Operating and Maintenance
Plan.
Facilities Maintenance: Facilities Maintenance has completed the installation and testing of
new CCTV security cameras at three offsite facilities.
Water Maintenance: Fiscal year to date the fire hydrant crew has completed the maintenance
and testing of 1,624 fire hydrants and is on track for completing all District fire hydrants by
fiscal year-end. Additionally, on the evening of Tuesday, December 13, 2022, starting at 7:00
p.m., the Maintenance Crew worked through the night on a water main break at Old
Pomegranate Road 8" ductile iron pipe.
Engineering
3. The BNSF Railway Waterline Crossing at Veterans Village project is scheduled to go out for
bid before the end of December 2022. This CIP project will provide water service redundancy
for our District Headquarters and approximately 200 customers located south of Orangethorpe
Avenue.
Design has commenced ahead of schedule for the Mountain View Waterline Replacement CIP
project. This project has become a high priority due to recent and more frequent breaks, which
have increased the Likelihood of Failure (LOF) rating. The 10 -inch cast iron pipe was installed
in the 1930s. The replacement pipeline is being designed by District staff.
Finance
4. As YLWD is about to embark on the FY2023-24 Annual Budget, Finance staff will be
distributing initial budget packets to each department in early January. Thus begins the
budget process for the coming fiscal year.
Human Resources and Risk Management
5. Status of Recruitments:
Customer Service Rep III — One promotion effective January 2023. Two new hires as
Customer Service Rep IIs are in the background phase with tentative start dates end of
January 2023.
Plant Operator I/OIT — New hire to start on January 2, 2023.
Safety and Training Analyst — Recruitment is Open until Filled. Tentative interviews January
2023.
Maintenance Worker III - First review December 27, 2022.
Public/Legislative Affairs
6. Public Affairs toured the host of Discover Yorba Linda around the PFAS Treatment Plant for
Page 56 of 59
an upcoming episode. Discover Yorba Linda is a local Instagram show. Episodes are 15
minutes and can be viewed here:
https://www.instagram.com/discover yorba linda/reels/?hl=en
The United States Senate has passed the Consolidated Appropriations Act 2023 by a vote of
68-29. The Green Crest Lift Station earmark is included and now heads to the House for final
congressional approval.
The Senate struck an agreement on the timing for a vote on final passage of the FY2022-23
omnibus spending bill. In exchange for the timing agreement, senators requested 18
amendments be taken. Of note was an amendment from Sen. Alex Padilla to allow for greater
flexibility in the eligible uses for the American Rescue Plan Act (ARPA) State and Local Fiscal
Recovery Funds. The amendment passed unanimously. Another amendment of note was one
offered by Sen. Ron Johnson of Wisconsin to strip out the more than seven thousand
earmarks included in the bill. The amendment vote failed 34-63, maintaining the earmarks in
the bill and demonstrating bipartisan support for earmarks.
After amendment votes, the Senate passed the FY2022-23 omnibus. The House will try to
take the bill up after it is enrolled by the Senate and transferred to the House. The bill will not
be amended in the House and is expected to pass as soon as they are able to process it. The
President has said he will sign the bill into law. Ultimately, there is little doubt the bill will
become law, it's just a matter of how quickly.
Attached is CommunicationLAB's monthly activity report for December 2022.
Staff is available to answer any questions you may have regarding the foregoing.
ATTACHMENTS:
CommunicationsLAB December Activity Report
Page 57 of 59
.v
Communications AB
discover your voice
December Activity Report
TO: Alison Martin, Public Affairs Manager, PIO, Yorba Linda Water District
FROM: Diego Teran, Sr. Account Manager, Communications LAB
DATE: Dec. 20, 2022
RE: Current communications projects
Below are highlights of current Communications Lab projects for Yorba Linda Water District:
• Social Media
a) Agency sent updated Social Media calendar from Jan. 15 -Mar 15, 2023, for approval.
Next steps: Add any special occasion to calendar as needed.
b) Agency inquired about themes and categories for upcoming calendars. One specific topic that the agency
proposes to include is drought. Next step: Proceed according to feedback.
c) Client expressed a preference for an increase in video activity for the second quarter of year 2023.
Next steps: The agency will present options during the first quarter.
• Video Production
a) Agency edited photos and videos provided by client, in video for two district retirees. Agency provided
final videos on Dec. 27, ahead of Dec. 29 lunch, when videos will play.
701 e chapman ave. orange, ca 92866
www.communicationsiab.com Page 58 of 59
ITEM NO. 15.1.
Yorba Linda
Water District
AGENDA REPORT
MEETING DATE: January 5, 2023
TO: Board of Directors
FROM: Mark Toy, General Manager
STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary
SUBJECT: Meetings from January 6, 2023 - February 28, 2023
January
WACO
Fri, Jan 6
7:30 AM
OC LAFCO
Wed, Jan 11
8:15 AM
YL Planning Commission
Wed, Jan 11
6:30 PM
WACO Planning Committee
Tue, Jan 17
7:30 AM
SAWPA Commission
Tue, Jan 17
9:30 AM
YL City Council
Tue, Jan 17
6:30 PM
MWDOC Board
Wed, Jan 18
8:30 AM
OCWA Webinar
Wed, Jan 18
12:30 PM
OCWD Board
Wed, Jan 18
5:30 PM
Board of Directors Regular Meeting
Thu, Jan 19
3:00 PM
OC Sanitation
Wed, Jan 25
6:00 PM
YL Planning Commission
Wed, Jan 25
6:30 PM
February
MWDOC Board
Wed, Feb 1
8:30 AM
OCWD Board
Wed, Feb 1
5:30 PM
Board of Directors Regular Meeting
Thu, Feb 2
3:00 PM
WACO
Fri, Feb 3
7:30 AM
ISDOC Executive Committee
Tue, Feb 7
7:30 AM
SAWPA Commission
Tue, Feb 7
9:30 AM
YL City Council
Tue, Feb 7
6:30 PM
OC LAFCO
Wed, Feb 8
8:15 AM
MWDOC Water Policy Forum
Thu, Feb 9
5:30 PM
MWDOC Board
Wed, Feb 15
8:30 AM
OCWA Webinar
Wed, Feb 15
12:30 PM
OCWD Board
Wed, Feb 15
5:30 PM
YL Planning Commission
Wed, Feb 15
6:30 PM
Board of Directors Regular Meeting
Thu, Feb 16
3:00 PM
WACO Planning Committee
Tue, Feb 21
7:30 AM
SAWPA Commission
Tue, Feb 21
9:30 AM
YL City Council
Tue, Feb 21
6:30 PM
OC Sanitation
Wed, Feb 22
6:00 PM
As of December 28, 2022
Page 59 of 59