HomeMy WebLinkAbout2009-09-03 - Planning-Engineering-Operations Committee Meeting Agenda Packet2.
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Thursday, September 3, 2009, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Paul R. Armstrong Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Recycled Water Project Planning Study
Recommendation: That the Committee recommend the Board of Directors authorize
the General Manager and Assistant General Manager to file for a Water Recycling
Facilities Planning Grant from the State Water Resources Control Board in the
amount not to exceed $75,000.
2.2. Grant Deed to SWEPI LP for 0.025 Acres on Lakeview Avenue
Recommendation: That the Committee recommend the Board of Directors authorize
the President and Secretary to execute a Grant Deed to relinquish to SWEPI LP
approximately 0. 025 acres that was acquired in a land swap with Bastanchury
Holding, L.P. (Hover Development Co.) for the exchange of property at the
Lakeview Reservoir and Booster Pump Station site.
2.3. Approval of Change Order No. 3 for Highland Reservoir Replacement Project
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 3 in the amount of $96,272.43 and 35 additional calendar days
to Schuler Engineering Corporation for construction of the Highland Reservoir
Replacement Project, Job No. 200309.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. History Document of Yorba Linda Reservoir No. 1 (Highland Reservoir)
3.2. Monthly Groundwater Production and Purchased Water Report (To be provided at the
meeting.)
3.3. Monthly Preventative Maintenance Program Report (To be provided at the meeting.)
3.4. Monthly MWDOC Managers Meeting Summary Report
3.5. Monthly OC Groundwater Producers Meeting Summary Report
3.6. Status Report on Capital Projects in Progress
3.7. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held
October 1, 2009 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: September 3, 2009
To: Planning-Engineering-
Operations Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Steve Conklin, Engineering
Manager
Prepared By: Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Recycled Water Project Planning Study
SUMMARY:
ITEM NO. 2.1
Yes
$1,800,000
$75,000 (Dist. share)
Water Revenue Bond
101 -2700
200807
Engineering
N/A
N/A
The District is pursuing a grant from the State Water Resources Control Board to fund up to 50% of
the cost of a Water Recycling Facilities Planning Study. A grant application has been prepared
which requires the inclusion of a resolution by the Board authorizing the application and acceptance
of the grant. Copies of the grant application and draft resolution are attached for review and
consideration.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the General Manager and
Assistant General Manager to file for a Water Recycling Facilities Planning Grant from the State
Water Resources Control Board in the amount not to exceed $75,000.
DISCUSSION:
At its July 2, 2009 meeting, staff briefed the Committee on a potential recycled water project being
pursued by the City of Anaheim. The project would include a small -scale treatment plant that would
treat wastewater from an adjacent sewer line, with the product water used for landscape irrigation in
the vicinity of the civic center. It was noted that Anaheim received a grant from the SRWCB for the
planning study for the project. The Committee asked staff to investigate a similar project for the
District and pursue grant funding.
Staff determined that grant funding is available to cover 50% of the cost of facilities planning, up to
$75,000 as the state's share. Thereafter, staff completed a grant application and plan of study, and
is requesting approval of the required resolution to accompany the application package.
ATTACHMENTS:
Name:
grant _application _ form. pdf
Recyc Wtr Draft PI of Study Aug09.pdf
09 -XX -
_Authorization
_to File for State _Water _ Resources _ Control_ Board_Grant.pdf
Description:
Grant Application
Plan of Study
Grant Application Resolution
Type:
Backup Material
Backup Material
Backup Material
State Water Resources Control Board
Division of Financial Assistance Office
of Water Recycling
Water Recycling Facilities Planning Grant Application
A. Applicant Information
Agency Name: Yorba Linda Water District
Street Address: 1717 E. Miraloma Ave, Placentia, CA 92870
Mailing Address 1717 E. Miraloma Ave, Placentia, CA 92870
Authorized Representative (Name/Title /Phone): Steve Conklin /Engineering Manager 714 - 701 -3102
Contact Person (Name/Title/Phone): Steve Conklin/Engineering Manager 714 - 701 -3102
B. Facilities Planning Study Information
1. Study Title: Water Recycling Facility Plan
2. Regional Water Quality Control Board: Region 8
3. Estimated Project Schedule:
a. Study starting date: December 10, 2009
b. Submittal of draft facilities Ian: March 10, 2010
c. Submittal of final facilities plan: May 10, 2010
4. Plan of Study: Please submit a plan of study prepared according to the directions in the Water
Recycling Funding Guidelines. (Label this as Attachment 1.)
C. Study Budget
1. Total Study Cost: $150,000
2. Requested Grant Amount: $75,000
(The maximum grant is 50 percent of the total eligible study cost up to a maximum grant of $75,000.)
3. Funds for Cash Flow: The grant applicant is expected to have funds available to handle cash flow
for the entire study cost, pending receipt of grant disbursements. Does the Agency have local funds
on hand to cover the entire estimated study cost? X Yes ❑ No
4. Other Financial Assistance: Describe any other loans, grants, or other financial assistance being
provided to the grant applicant to assist in this study —None
D. Authorization
Submit a certified copy of a resolution adopted by the governing body authorizing the application and
acceptance of a grant from the Water Recycling Facilities Planning Grant Program. A model
resolution is provided for your reference. (Label this as Attachment 2.)
E. Certification and Signature of Authorized Representative
I certify that the information in this application, including all attachments, is true and correct to the
best of my knowledge and belief. I understand that updated information will be required to be
submitted later. Signature:
Date:
Printed Name:
Agency's Federal I.D. No.: 952078694
Hi
Attachment 1
Yorba Linda Water District
Plan of Study
1. Recycle Water Service Area
Yorba Linda Water District (District) is an independent special district that
provides water and sewer service to residents and businesses within its service
area. The District's history dates back to 1909 when the privately owned Yorba
Linda Water Company was formed. The present District was organized as the
Yorba Linda County Water District (YLCWD) on January 2, 1959, as a result of a
vote of local residents.
Through 1959, the service area was largely rural in character with a small
residential community at its center. In 1959, the service area covered 4,710 acres
and the YLCWD provided service to 1,412 active connections. From 1959
through the mid- 1970's, YLCWD experienced a gradual transition from a rural,
agriculturally oriented area to a suburban community. In 1978, YLCWD's Board
of Directors agreed to annex lands to the east of then current boundaries that more
than doubled YLCWD's size.
The District is located in north Orange County, California. Figure 1.1 shows the
District's service area within the county. The service area was originally located
within an unincorporated area of Orange County, but it now lies mostly within the
City of Yorba Linda (incorporated in 1967). In addition to serving the City of
Yorba Linda, the District also provides water service to areas within the cities of
Brea, Placentia, and Anaheim. In addition, the District's service area still
includes some unincorporated county "islands." The area within the District's
service area is about 14,500 acres.
Plan of Study Page 1
STUDY
AREA
LA
n a
YORE A" a
LfNDA .
91
ORANGE
ORANGE
BEACH �I
1
HUNTINGTON
BEACH
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IRVINE
NE4VPOR i �\
,p BEADY
cor®LL®
8 n 6 117 ®@ r S
DANA
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so
' SAN JUAN
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w SAN
CLEMENT,-
COUNTY
FIGURE 1.1
VICINITY MAP
YORBA LINDA WATER DISTRICT
Plan Of Study Page 2
The District provides water for landscape irrigation to golf courses, parks and
street medians throughout the service area. This water recycling facilities plan
will identify which District customers can be beneficially served with recycled
water.
2. Potential Source of Recycled Water
There are no existing recycled water treatment facilities in or around the District.
The Orange County Water District produces Title 22 recycled water in Fountain
Valley for the purpose of direct reuse (i.e. recycled water for irrigation of golf
courses, parks, street medians, agricultural, etc.), groundwater recharge and ocean
water intrusion barrier. There are no plans for this recycled water to be used for
other purposes within the Yorba Linda Water District service area.
This water recycling facilities plan will investigate construction of a new water
recycling facility. The water recycling facilities plan may recommend the
diversion of raw wastewater from existing trunk sewer pipelines within the
District into a new water recycling facility (i.e. scalping plant) to produce Title 22
recycled water within the District. The District has several sewer pipelines that
may have enough flow to supply a small water recycling facility.
3. Current Wastewater Use
Within its political boundary, the District owns and maintains nearly 150 miles of
various diameter sewer pipes and one sewer lift station. This area serves about
11,786 single family, commercial, industrial and public school accounts, and
1,240 multiple dwelling units (condominiums, mobile homes, and apartments) for
a total of about 13,206 services.
Outside of its political boundary, the District also owns and maintains
approximately 18 miles of sewer system in the "Locke Ranch" area. Here, there
are about 1,565 single family, commercial, industrial and public school sewer
connections. These customers receive their water service from the Golden State
Water Company and pay for sewer service on their property tax bills.
Sewer is collected within the District and delivered to the Orange County
Sanitation District (OCSD) trunk sewer system. Sewer flows by gravity to
OCSD's Reclamation Plant No. 1, which is located in the City of Fountain Valley,
about 4 miles northeast of the ocean and adjacent to the Santa Ana River. The
plant provides advanced primary and secondary treatment and supplies
secondary- treated water to OCWD which further treats and distributes the water
for various uses, including groundwater recharge, and operation of ocean water
intrusion barrier system.
Plan of Study Page 3
4. Sources of Recycled Water
The District will evaluate diverting raw sewage to a new water recycling facility.
The District operates sewer pipelines that may have sufficient flow to supply a
treatment plant.
Gnwyal--
— EN.A
xmroswe c-bE LHAHFIY
_ CG— Of —GE
�i!y,�� — YL�Mb WRYER SERVICE AAEII
YDRBA LINDA BLVD
4 lIf
I4 rL, j.
FNIV - `'�`"L' ✓Mitre
°Rxi�re anEA
LA PALMA AVE
FIGURE 2.2
WATER SERVICE AREA
C�rOLLO
The potential study area will include the entire district service area. (see Figure
2.2).
5. Wastewater and Water Jurisdiction
The District and City of Yorba Linda have jurisdiction over wastewater within the
City. OCSD has jurisdiction of the sewer flow after it is delivered to its trunk
sewer mains.
The District provides potable water service to most of the City of Yorba Linda
(see Figure 2.2). A small portion of the City is served by Golden State Water
Company. The proposed new water recycling facility and potential distribution
system will be entirely within the District's boundary.
Plan of Study Page 4
6. Alternatives to be Evaluated
The proposed water recycling facilities plan will analyze potential recycled water
customers within the District and other alternative sources to supply a new water
reclamation facility. The study will describe the benefits of decreasing
groundwater extractions and decreasing imported water. The plan will include an
economic analysis of alternatives.
A new recycled water system will include a water recycling facility and
distribution system. The water recycling facility can be contained within a
building and the water quality will meet Title 22 standards. The analysis will
identify the benefit to reduce groundwater pumping and imported water.
The alternatives will evaluate the cost to treat, distribute and operate a water
recycling facility and distribution system to supply specific customers. Water
quality restrictions may require additional treatment for certain types of use and
will be evaluated as part of the water recycling facilities plan. The water
recycling facilities plan will evaluate the water quality requirements of existing
customers and will determine if the water recycling facility can meet or exceed
those water quality requirements.
7. Opportunities for Stakeholder Participation
The District will evaluate potential recycled water customers and identify the best
sources of supply. After completion of the water recycling facilities plan the
District's Board will review and comment at a public meeting. Stakeholders will
be notified of the draft water recycling facilities plan and will have the
opportunity to comment. The District will also perform public outreach to
potential recycled water customers recommended in the study.
8. Schedule
The District plans to start the water recycling facilities plan immediately upon
acceptance of this application. Listed below are the project milestones:
• start water recycling facilities plan - December 10, 2009
• submit draft report- March 10, 2010
• submit final report- May 10, 2010
9. Potential Delays
The District does not anticipate any potential delays to completing the water
recycling facilities plan. The District will inform the OCSD and the OCWD of the
proposed report and encourage their cooperation.
10. Roles and Responsibilities
The District will contract with a qualified consulting engineering firm to develop
the water recycling facilities plan. The plan will identify a location for the
Plan of Study Page 5
treatment facility, which may be outside the District's sewer service area. If the
plan recommends utilizing sewer flows from within the City, an inter - agency
agreement may be executed. If the plan identifies and recommends potential
recycled water customers within the Golden State Water Company's service area,
an inter - agency agreement may be executed. All costs associated with the water
recycling facilities plan will be accounted separately.
11. Proposed Budget
The District will contract with an engineering consulting firm for the preparation
of the water recycling facilities plan. The scope of work will include:
• investigate potential water recycling facility locations
• perform sewer flow monitoring to understand total wastewater available to
supply the water recycling facility
• perform water quality testing of wastewater in the sewer
• evaluate treatment alternatives to meet or exceed Title 22 quality.
• identify potential recycled water customers and their quality requirements
• evaluate distribution and storage alternatives
• perform a cost analysis for each alternative
• prepare a water recycling facilities plan summarizing analysis' and
recommendations
The District estimates the preparation of the water recycling facilities plan will
cost $150,000. The District will utilize its Capital Program funds to support the
cost of preparation of the water recycling facilities plan until grant
reimbursement. The District will confirm funding approval with the SWRCB
before work begins on the Water Recycling Facilities Plan.
Plan of Study Page 6
RESOLUTION NO.09 -XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUTHORIZING THE GENERAL MANAGER AND
ASSISTANT GENERAL MANAGER TO FILE FOR A
WATER RECYCLING FACILITIES PLANNING GRANT FROM
THE STATE WATER RESOURCES CONTROL BOARD
IN THE AMOUNT NOT TO EXCEED $75,000
BE IT RESOLVED, by the Yorba Linda Water District Board of Directors that the
General Manager and Assistant General Manager are hereby authorized and directed
to sign and file, for and on behalf of the Yorba Linda Water District, A Financial
Assistance Application for a grant from the State Water Resources Control Board in the
amount not to exceed $75,000, for a Water Recycling Facilities Planning Grant for the
Yorba Linda Water District, and
BE IT RESOLVED, that the Yorba Linda Water District hereby agrees and further does
authorize the aforementioned representative or his designee to certify that the District
has and will comply with all applicable state and federal statutory and regulatory
requirements related to any federal and state grants received, and
BE IT FURTHER RESOLVED, that the General Manager or Assistant General Manager
or his designee of the Yorba Linda Water District is hereby authorized to negotiate and
execute a grant contract and any amendments or change orders thereto, and to certify
grant disbursement on behalf of the Yorba Linda Water District.
PASSED AND ADOPTED this 10th day of September, 2009 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
John W. Summerfield, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Resolution No. 09 -XX Authorization to File for State Water Resources Control Board Grant
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
September 3, 2009
Planning-Engineering-
Operations Committee
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Scott Moulton, Consultant
Budgeted:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 2.2
N/A
Developer Funded
1025609
0044
Engineering
Yes
N/A
Grant Deed to SWEPI LP for 0.025 Acres on Lakeview Avenue
As part of the District's redevelopment of the Bastanchury Reservoir site for the Lakeview Reservoir
and Booster Pump Station, and development of the surrounding property by private development
companies, various property exchanges were required and approved by the District's Board. The
last of these is a proposed Grant Deed to relinquish to Shell Western E &P, Inc. (SWEPI LP)
approximately 0.025 acres that was acquired in a land swap with Bastanchury Holding, L.P. (Hover
Development Co.). When this parcel was acquired, a small portion of Lakeview Avenue came with
it. This action will transfer the "Lakeview Avenue Triangle" property to SWEPI LP, so that the road
can be dedicated to the City of Yorba Linda by SWEPI.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the President and Secretary to
execute a Grant Deed to relinquish to SWEPI LP approximately 0.025 acres that was acquired in a
land swap with Bastanchury Holding, L.P. (Hover Development Co.) for the exchange of property at
the Lakeview Reservoir and Booster Pump Station site.
DISCUSSION:
This land exchange involved 3 parties: SWEPI LP, YLWD, and Hover Development Co. The net
effect of the exchanges is shown graphically by the four steps on the attached Exhibit A.
STEP 1 SWEPI LP Exchange
The Facility Phasing Agreement for the Vista Del Verde Development has a provision for the
exchange of property at the Bastanchury /Lakeview Reservoir site to facilitate the extension of
Lakeview Avenue through the development. In this exchange, YLWD gave Parcel A to get Parcel B.
This exchange was approved by the Board on 08/07/2003 and recorded 06/21/2006.
STEP 2 Hover Exchange
In a separate action, YLWD exchanged property with Bastanchury Holding, L.P. (Hover
Development Co.) to gain a larger site for the placement of the Lakeview Booster Pump Station
(Page Property). In this exchange, YLWD gave Parcel A to get Parcel B. This exchange was
approved by the Board on 08/25/2005 and recorded 10/25/2005.
STEP 3 SWEPI LP Exchange Follow -up Action
The result of the above two exchanges brought a new triangle of land to YLWD. The intent of the
Vista Del Verde exchange was to provide land for the Lakeview Reservoir and Booster Pump
Station, plus complete the deeds for transfer of the road to the City. It is in the interest of YLWD to
give up the Lakeview Avenue Triangle property in order to reduce YLWD's liability to provide
landscape and other improvements that will be required of SWEPI in the future by the City. In this
step, YLWD deeds Parcel A to SWEPI LP. A copy of the Grant Deed for this action is attached for
review.
STEP 4 Final Exchange from SWEPI LP to the City
If the District Board approves the deed of Parcel A to SWEPI, SWEPI deeds the parcels A and B to
the City for Lakeview Avenue.
PRIOR RELEVANT BOARD ACTION(S):
The SWEPI LP exchange was approved by the Board on 08/07/2003 and recorded 06/21/2006. The
Hover exchange was approved by the Board on 08/25/2005 and recorded 10/25/2005.
ATTACHMENTS:
Description:
Type:
Exhibit A to SWEPT Property Exchange Agreement Exhibit A: Four Step Exchange to Dedicate Land to
Exhibit
L1 ]. pdf Lakeview Avenue
Grant _Deed _to SWEPI_Property Exchange Agreement Grant Deed to SWEPT LP Exhibit
L!Lpdf
EXHIBIT A r ' \ FOUR STEP EXCHANGE TO DEDICATE d N
�
LAND TO I.AKFVIEW AVENUE A,�=
Lakeview Reservoir
STEP 1: SWEPI LP EXCHANGE & Booster Site- 1 y
SWEPI gets parcel A from YLWD — - -�
YLWD gets parcel B from SWEPI
Other considerations in the agreement
cover future site improvements and access
during YLWD reservoir & booster construction.
r N
STEP 3: SWEPI EXCHANGE FOLLOW UP ACTION - .....
_
Lakeview Reservoir ! ��
SWEPI gets parcel A from YLWD & Booster Site
F_..d,
Other: close three projects, settle village l & 11 issues?
A It
.�..�__ — _..... -- 1
4
N
STEP 4: FINAL EXCHANGE SWEPI TO CITY
Lakeview Reservoir A F{. 4.
Site m
City of Yarba Linda gets parcels A & g'� & Booster
from SWEPI for road. E
Co
Other: SWEPI gets development.
t
N
f <
STEP 2: HOVER EXCHANGE
_,
Lakeview Reservoir l
Haver gets parcel A from YLWD
:` & Booster Site ?�
YLWD gets parcel B from Hover
i
V B'
Other consideration in the agreement covers
•
A
sale of a strip of land to Hover, development of
111
site improvements, and access during YLWD
i
reservoir & booster construction.
r N
STEP 3: SWEPI EXCHANGE FOLLOW UP ACTION - .....
_
Lakeview Reservoir ! ��
SWEPI gets parcel A from YLWD & Booster Site
F_..d,
Other: close three projects, settle village l & 11 issues?
A It
.�..�__ — _..... -- 1
4
N
STEP 4: FINAL EXCHANGE SWEPI TO CITY
Lakeview Reservoir A F{. 4.
Site m
City of Yarba Linda gets parcels A & g'� & Booster
from SWEPI for road. E
Co
Other: SWEPI gets development.
RECORDING REQUESTED BY:
SWEPI LP
3030 Saturn Street, Suite 101
Brea, CA 92821
AND WHEN RECORDED MAIL TO:
SWEPI LP
3030 Saturn Street, Suite 101
Brea, CA 92821
THIS SPACE FOR RECORDER'S USE ONLY
DOCUMENT TRANSFER TAX IS $ NONE
Computed on the consideration or value of property conveyed.
Computed on the consideration or value less liens or encumbrances remaining at
time of sale.
THE UNDERSIGNED HEREBY DECLARES
Signature of Declarant or Agent Determining Tax — Firm Name
GRANT DEED
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Yorba
Linda Water District, a local public agency created and operating under authority of
Division 12 of the California Water Code ( "Grantor ") hereby GRANTS to SWEPI LP, a
Delaware limited partnership ( "Grantee "), the real property in the City of Yorba Linda,
County of Orange, State of California, being a portion of the `Bastanchury Rectangle"
parcel previously acquired by the District, as described on Exhibit "A" attached hereto,
and depicted on the schematic drawing on Exhibit "B" attached hereto.
This Grant is made and accepted subject to all liens, defects, and encumbrances of
record or apparent.
IN WITNESS WHEREOF, Grantor and Grantee have each caused this Grant Deed to
be signed by its authorized representative, with said Effective Date being the date of the
recordation hereof in the Official Records of Orange County, California. (ALL
SIGNATURES SHALL BE NOTARIZED.)
MP733901 - 1
Dated: , 2009 SIGNATURE OF GRANTOR:
YORBA LINDA WATER DISTRICT, a
Public Corporation
Name: Jahn Summerfield
Title: President
M
Name: Kenneth R. Vecchiarelli
Title: General Manager
Dated: 2049 APPROVED AS TO FORM:
McCormick, Kidman & Behrens, LLP,
in
Name. Arthur G. Kidman, Esq.
Title: General Counsel
Dated: 2009 SIGNATURE OF GRANTEE:
SWEPI LP, a Delaware limited
partnership
go
Name: G. L. Basye
Its: Attorney -in -Fact
MP733901 - 2
STATE OF CALIFORNIA.
COUNTY OF ORANGE
On
200 , before me, _ the undersigned Notary Public
in and for said County and State, personally appeared, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and
acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by
his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
STATE OF CALIFORNIA
COUNTY OF ORANGE
On
Notary Public
200_ , before me, , the undersigned Notary Public
in and for said County and State, personally appeared who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and
acknowledged to me that he/she /they executed the same in his /hex /their authorized capacit:y(ies), and that by
his /her /their signatures) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENAI.:TY OF PERJURY under the laws of the State of California that the foregoing paragraph i4
true and correct.
WITNESS my hand and official seal.
STATE OF CALIFORNIA
COUNTY OF ORANGE
On
Notary Public
200_ , before me, , the undersigned Notary Public
in and for said County and State, personally appeared_ who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) islare subscribed to the within instrument and
acknowledged to me that he /she /they executed the same in his/her /their authorized capacity0es), and that by
his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Notary Public
EXHISI'T "A'
LEGAL DESCit)CP'1t"fON FOR STREET DEDICATION PURPOSES
That portion of Lot 4 in Block 7 of the Yorba Linda Tract, in the City of Yorba Linda, County of
Orange, State of California, as shown on a map filed in Book 5, Pages 1.7 and 18 of Miscellaneous
Maps in the office of the County Recorder of said county, described as follows:
Commencing at the southwesterly corner of Lot A of Tract No. 15572 as shown on a map filed Book
871, Pages 11 through 18, inclusive of said Miscellaneous Maps; thence along the Southerly and
Easterly lines of said Lot A the following courses: North 87 °18'22" East 22.34 feet to a point on a
non - tangent curve concave westerly having a radius of 1349.00 feet, a radial line to said point on
said curve bears South 89 °32'37" East and northerly 254.49 feet along said curve through a central
angle of 10 °4832" to a point on the boundary of said Tract No. 15572, also being the easterly line of
said Lot 4; thence continuing along said curve, northerly 30.70 feet through a central angle of
1 °18'14" to the southerly line of the northerly 218.00 feet of said Lot 4 and the TRUE POINT OF
BEGINNING; thence continuing along said curve, northerly 77.17 feet through a central angle of
3 °16'40" to the northerly line of the southerly 75.00 feet of the northerly 218.00 feet of said Lot 4;
thence along said northerly line, South 89 °41'35" East 23.77 feet to the easterly line of said Lot 4
and the boundary of said 'lzact No. 15572; thence along said easterly line and said tract boundary,
South 0 °05'24" West 75.00 feet to said southerly line of the northerly 218.00 feet; thence along said
southerly line, North 89 °41'35" West 5.91 feet to the True Point of Beginning.
As shown on Exhibit "B" attached' hereto and by reference made a part hereof.
Contains an area of 1084 square feet more or less.
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H &A Legal No. 7008
By: J. Tran
Checked By: J. Suessljt
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EXHIBIT "B,y
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® EIUNSILKEFL & ASSOCIATES
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PLANNING ENGINEERINC SURVEYING
Three Hughes • Irk CA 92518 • PH: (949) 583.1910 • F% (949) 583.4759 1N THE CITY OF YOREIA LINDA, COUNTY OF ORANGE, STATE OF CALIFORNIA
on1e: 7 -26 -07 oar 9 13 -07 -,BY. J. TRAN aYd J. SUESS SCALE: "— Q' W.O. 2013 -27X
1.\ ShellYorbaLindc \Greystone\LD\7008`SHT02.dwg H &A LEGAL No. 7008 SHEET 2 OF 2
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
September 3, 2009
Planning-Engineering-
Operations Committee
Ken Vecchiarelli, General
Manager
Steve Conklin, Engineering
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 2.3
Yes
$11.2M
$11.2M
Water Revenue Bond
102 -2700
200309
Engineering
No
MND
Approval of Change Order No. 3 for Highland Reservoir Replacement Project
The Board of Directors awarded a contract to Schuler Engineering for construction of the Highland
Reservoir Replacement Project on April 10, 2008 and approved a project construction budget of
$11.2M on May 15, 2008. Submitted for consideration is construction Change Order No. 3.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 3 in the amount
of $96,272.43 and 35 additional calendar days to Schuler Engineering Corporation for construction
of the Highland Reservoir Replacement Project, Job No. 200309.
DISCUSSION:
In accordance with the contract documents, Schuler Engineering submitted Change Order No. 3
due to additions and modifications, as well as District - initiated changes encountered during the
course of construction to date. Proposed Change Order No. 3 includes credits to the District for
decreased depth of an 18 -inch storm drain and a welding credit for a 36 -inch valve. A copy of
Change Order No. 3 is attached for your review and information. Details of some other significant
items in the change order are listed below.
Change Order Request (COR) 25: An existing 26" steel line was to be removed and replaced with a
30" line along the same alignment, in a trench up to 30 feet deep. However, the alignment of the
existing pipe skewed outside the alignment and trench line of the replacement pipeline. The
variation in alignment required additional deep- trench excavation and four extra days of work by the
contractor.COR 26: An existing 30" pipeline was deeper than shown on the drawing at the new 30"
storm drain crossing. This required the new storm drain to be installed deeper, with additional
shoring and excavation, at additional cost.
COR 33: The District received a call from a neighbor concerned about the height of the material
stockpile in front of her house across Highland Avenue. The District directed Schuler to take
additional measures to address the concern, resulting in the installation of a temporary concrete
barrier.
COR 40: An existing pipe was not the same diameter as indicated on the drawings and required the
fabrication of an additional transition piece. The existing pipe had a significantly larger than normal
concrete support block that had to be removed to facilitate the tie in and was not indicated on the
plans.
COR 47: As a result of the relocation of the overflow outlet and associated piping, a delay occurred
to the electrical contractor's installation of the electrical. This work had to be performed in six
durations instead of three durations planned for the relocation work and other piping changes. The
three additional mobilizations also required additional materials.
The status of the construction contract with Schuler Engineering is as follows:
• The original contract is $9,049,346 and 730 calendar days starting June 2, 2008.
• Authorized change order to date amount is $335,575.44 (4.0% of the original contract amount)
and 39 calendar days (5.3% of original contract calendar days).
• If approved, Change Order No. 3 adds $96,272.43 (1.0% of the current contract amount) and
35 calendar days (4.6% of current contract calendar days).
• If approved, the percentage of change orders to the original contract amount is 4.8 %.
• If approved, the percentage of original contract calendar days to additional days is 10.1 %.
• If approved, the revised construction contract amount is $9,481,193.87 and 804calendar days.
Staff and Carollo Engineers, the District's construction management consultant, reviewed the
change order request and recommend approval.
PRIOR RELEVANT BOARD ACTION(S):
On April 10, 2008, the Board awarded a construction contract to Schuler Engineering in the amount
of $9,049,346 for construction of the project. On May 15, 2008, the Board approved execution of a
Professional Service Agreement (PSA) with Carollo Engineers in the amount of $605,856 for
engineering support services, construction management and backup inspection services; a PSA
with Leighton Consulting in the amount of $86,200 for geotechnical services, soils, concrete and
materials testing; a PSA with BonTerra Consulting in the amount of $22,251 for environmental
compliance services; and approved the construction budget in the amount of $11,200,000 for
construction of the Highland Reservoir Replacement Project. The Board has approved two Change
Orders and fifteen Progress Pay Requests to date, the most recent of which was approved on
March 12, 2009, and August 13, 2009, respectively.
ATTACHMENTS:
Description.
Highland_ Reservoir_ CO 3 Schuler_ Engineering. df Highland Reservoir Project Change Order No. 3
YCRBA LD DA WATEE DS PICT CHANGE ORDER NO.
DATE 8118149
Page I 1 of 2
CONTRACT NAME: I ghland Reselrvo�r CONTRACT AMT.: $ 9,049,345.00 DAYS: 730
Replacement
CONTRACT NO.: J- 200309 PREY. APPRVD. $335,575.44 DAYS: 39
CHANGES:
CONTRACTOR: Schuler Engineering THIS CHANGE: $96,272.43 DAYS: 35
OWNER: Yorba Linda water Distr §ct REVISED CONTRACT $9,481,193.87 DAYS:. 804
AMT.
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials,
and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
OR
— DECREASE IN
CONTRACT
AMOUNT
N
CONTRACT
TIME
+EXTENSION 1
OR - REDUCTION
(DAYS)
COP 7: Decreased depth of 18" SD to MH #33
COP 18: 36" Valve, V -5, at point 35 welding credit
($456.00)
0 days
($5,552.00)
$1,500.00
0 days
3 days
COR 23: Additional liner under reservoir
COR 25: Excavate and remove 26" steel pipe, skewed under 30" SD
COR 26: Excavate and shore 30 -SD under lower 30 -steel pipe
$14,315.00
4 days
$9,212.00
2 days
COR 28: Dig & Ex V -255 2 times wrong location
COP 29:Regrade Highland Ave before race on 4126109
COR 30: Remove & Recompact matl in NW Corner Res
$4,050.00
1 days
$1,069.00
1 days
$625.00
1 days
COP 31: Fix Leak in 26" stl line during dig for 6" drain
$2,542.00
$1,759.00
2 days
1 days
COR 32: Brace & cradle for 20" AC Pipe & Valve wl kicker
CDR 33: Place K -rail N. side Reservoir @ access road
$6,826.00
1 days
COP 34: 8 guard post
$6,772.00_
$3,36154
2 days
COR 35: Grade & Place Recycled AC Material on public road
1 days
2 days
COR 36: RFI #20 raise obs HM to 420.5 from 414
$9,269.00
COP 37: Add 4 sign on horse trail per YLWD
$598.00
0 days
COP 38: Extra Temp fence screening per YLWD
$1,331.00
1 days
COR 39: RFI 13 Pothole #4, tie -in #1
$0.00
0 days
COR 40: RFI 13 Pothole #1, tie -in #3, 18" on 30" Changes
$7,056.00
3 d
COR 41: RFI 13 Pothole #2, tie -in #4, 30" re- alignment
CUR 43: American Wrecking CO #1 -scrap price change
COR 44: American Wrecking CO #2 -delay time photos
$4,733.00
.........
0 days
$7,006.17
0 days
$2,585.37
1 days
COR 45: American Wrecking CO #3- thicker concrete
$5,480.21
3 days
COR 47: EIS CO#3 extra mobilizations
$6,009.00
3 days
COP 49: Add 3 each 6" Ball float checks under vaults
$2,389.00
2 days
COP 50: Added 1" low flow air vac
$987.00
1 days
COR 51: 30'V ditch extension
$2,805.14
0 days
NET CHANGE
$96,272.43
35 days
REVISED CONTRACT AMOUNT AND TIME
$9,481,193.47
804 days
YGRBA LINDA WATER DISTRICT
CHANGE GIRDER NO.
DATE
Page
3
of _ 2
The amount of the contract will be increased by the sum of $96.272A3 and the contract time shall be increased by thirty-five 35 calendar
days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item
including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if
any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all
other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items, This document will become a supplement of the contract and all provisions will apply hereto. It Is understood that the Change Order shall
be effective when approved by the Owner. This change order constitutes full, final, and complete compensation to the contractor for all costs,
expenses, overhead, profit, and any damages of every kind that the contractor may incur in connection with the above referenced changes in
the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any
delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By
the execution of the change order, the contractor accepts the contract price change and the contract completion date change, if any, and
expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced changes.
RECOMMENDED:
ACCENTED:
APPROVED:
Steve Conklin
Carollo DATE:
Engineers
Schuler DATE:
Engineering
/4
Yorba Linda DATE:
Water District
AGENDA REPORT
Meeting Date: September 3, 2009
ITEM NO. 3.1
To:
Planning-Engineering-
Operations Committee
From:
Ken Vecchiarelli, General
Manager
Presented By:
Steve Conklin, Engineering
Manager
Prepared By:
Steve Conklin, Engineering
Manager
Subject:
History Document of Yorba Linda Reservoir No. 1 (Highland Reservoir)
SUMMARY:
Preparation of the document for the Historic American Engineering Record (HAER) of Yorba Linda
Reservoir No. 1 (currently referred to as the Highland Reservoir) has been completed. Copies of the
HAER document have been distributed to public repositories where the information about this water
feature (constructed in 1911 and demolished in 2009) may be used by any interested person.
These repositories include:
Local History Collection, Yorba Linda Public Library Orange County Archives, Santa Ana Water
Resources Institute, California State University San Bernardino
A copy will also be retained in the District's library and will be available for review by the Committee
at the September 3rd meeting.
AGENDA REPORT
Meeting Date: September 3, 2009
ITEM NO. 3.2
Subject: Monthly Groundwater Production and Purchased Water Report (To be provided
at the meeting.)
ATTACHMENTS:
Description: Type:
Monthly GW Production and Purchased Water Report.pdf GW Production and Purchased Water Report Report(s)
YLWD SOURCE WATER SUMMARY
Fiscal Year 2009 -10
ITEM NO.
Allowable GW (YTD)
CUP Obligation FY 2009 -10
Monthly CUP Pumping (AF)
YTD CUP Pumping (AF)
YTD CUP Achieved ( %)
2,241.2 (AF)
2,193.0 (AF)
979.2 (AF)
2,191.2 (AF)
99.9%
GROUNDWATER PERCENTAGE
85.0%
I
80.0%
75.0%
70.0% —
65.0% —
60.0% j
Y
55.0% —
I 50.0%
45.0%
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun -
09 09 09 09 09 09 10 10 10 10 10 10
Month
-MONTHLY GW ( %)
TD GW
PIPP GOAL 46.6°
"UP ADJ GOAL 56.6°/
GW
(AF)
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
(%)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -09
1,404.2
933.5
2,337.7
60.1%
60.1%
2,585.9
-9.6%
Aug -09
1,357.6
961.4
2,319.0
58.5%
59.3%
2,544,1
Sep -09
-
2,232.2
Oct -09
-
1,882.8
Nov -09
-
1,487.4
Dec -09
-
1,338.0
Jan -10
Feb -10
-
1,166.6
-
1,116.1
Mar -10
-
1,322.6
Apr -10
May -10
-
1,654.3
-
2,188.2
Jun -10
_
-
2.451.9
FYTD
2,761.8
_
1,894.9
4,656.7
59.3%
5,130.0
-9.2%
Allowable GW (YTD)
CUP Obligation FY 2009 -10
Monthly CUP Pumping (AF)
YTD CUP Pumping (AF)
YTD CUP Achieved ( %)
2,241.2 (AF)
2,193.0 (AF)
979.2 (AF)
2,191.2 (AF)
99.9%
GROUNDWATER PERCENTAGE
85.0%
I
80.0%
75.0%
70.0% —
65.0% —
60.0% j
Y
55.0% —
I 50.0%
45.0%
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun -
09 09 09 09 09 09 10 10 10 10 10 10
Month
-MONTHLY GW ( %)
TD GW
PIPP GOAL 46.6°
"UP ADJ GOAL 56.6°/
WATER SUPPLY
FY 2009 -2010
j • li' •• J
CLIP
42.2%
YTD CUP Achieved
i 99.9% of 2,193 AF
Obligation
CUP
47.1%
GW
16.3%
PORT
41.5%
11 71rI1M&="
GW
12.3%
MPORT
40.7%
GW BPP GOAL
46.6%
um
MEMO
2104
c2,000
4
4)
E
0
> 1,500
Im
500
Total Water Use
009-10 GW
❑09�-10 IMPORT
■08-09 GW
E908-09 IMPORT
•07-08 GW
007-08 IMPORT
"cb A 00 , A CO I() A Cb 'C� A lb C� %
lz� p S§� Q) P IQ) Z) Q5 p 5�1 p p Om 0 "Z(i:,, 0% N-Z, (Z?, �b "�) o (�b "�
'A 'A
Y.: 1?z
Month
S
2009 -2010 YTD Water Supply
22,000 - -- - --
--*—Budgeted Total GW + Import
20,000 Actual Total GW + import —
18,000 CUP- Adjusted GW Goal (56.6% of Actual l _
Total GW + Import)
��Actual GW Production
16,000 - -
14,000 -
U_
4 12,000 - -
m -
E
o
10,000 oe - — -
8,000 :`
6,000 -- — - - -- - - - - --
I
4,000 = - - - - -
2,000
0 —
Jul -09 Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10
Month
AGENDA REPORT
Meeting Date: September 3, 2009
ITEM NO. 3.3
Subject: Monthly Preventative Maintenance Program Report (To be provided at the
meeting.)
ATTACHMENTS:
Description: Type:
PM Report.pdf PM Report Report(s)
ITEM #
Annual 2009 1 JAN I FEB I MAR I APR I MAY JUN I JUL I AUG I SEP OCT I NOV I DEC
Percenf of tar et 8% 1 17% j 25% j 33% 1 42% 50 % 1 58% 1 G7% 1 75% 1 83% 1 92% 1 00%
HYDRANTS 3,859 Target; all h drants to be serviced annually.
INSPECTED THIS MONTH 364
4531
220
51
718
3431
01
540
INSPECTED THIS YEAR 364
8171
1,0371
1,088
1,806
2,149
2,149
2,689
% OF TOTAL 9.4%
21.2%1
26.9%1
28.2%
46.8%
55.7%
- -- 55.7%1
1
VALVES (10:00012= 5.000) Tar et; all valves to be operated every two years.
OPERATED THIS MONTH 381
s 514, 429
997
$66
312
242
293
OPERATED THIS YEAR 895 1,324
°fn OF TOTAL < — 26.5%
2,321
2,887
3,199
3,441
3,734
46.4%
57.7%
64.0%
68.8%
DEAD ENDS (487x2 =974) Target: all dead ends to be flushed twice every year.
FLUSHED THIS MONTH
01
0
0
4871
0
01
01
0
FLUSHED THIS YEAR
01
0
01
487
487
4871
4071
4871
% OF TOTAL
0.0% 0.(
0%1
50%
50%
sn%
50%1
1
AIR VACS (309) Target; all airtvacs to be serviced annually.
INSPECTED THIS MONTH
7
11
1321
177 0
0
0
205
INSPECTED THIS YEAR
7
81
140
317 317
317
3171
5221
1
% OF TOTAL
2.3%
2.6%1
45.3 %f0
102.60/6 102.6%1
102.6%1
102.60,/0
SEWER CLEANING (535,040; Target; all sewers to be cleaned every 18 months.
GLEANED THIS MONTH 39,!801 21.649 35,860 52 „823
27.437 s 85,9891
—
177,949 263,938' .s7 6,
CLEANED THIS YEAR 39.1801 60.8291 97.689E 150.512
',, OF TOTAL 4.9%1 7.6% 12.2 %! 18.8°0 22.2',,.j 32.9%1 6.3.1 ° +c
SEWER TELEVISING (160.512) Target; all sewers to be televised every five years.
TELEVISED THIS MONTH 2 #,13SL: itl.sa2 3 ,359 mi59 _ 12;7 7.577 5.334 1
TELEVISED THIS YEAR 2t;95i7
32.3$°
; 9€7,679'
ff19:473
t 116,980 122,314 1 -:
!lir OF TOTAL 13:$'iL
_ _..
42 T9G 60.26
o;
68.2.: 72.9 75.21
ITEM # . . -
JUL AUG SEP OCT NOV DEC AN FEB MAR APR MAY JUN
Percent of target 8% + ` : 25% 1 33% 42% 50% 58% 67% 75% 83% 92% 140%
HYDRANTS (3,859) Target; all h drants to be serviced annually.
INSPECTED THIS MONTH 0
540
INSPECTED THIS YEAR 0
540
%° OF TOTAL 0.0%
VALVES (10,00012 =5,000) Target; all valves to be operated every two years
OPERATED THIS MONTH 242
294
OPERATED THIS YEAR 242
536
% OF TOTAL 4.8%
DEAD ENDS (487x2 =974} Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH
0
01
i
FLUSHED THIS YEAR
0
0
s
% OF TOTAL
/q 0
.0%
AIR VACS (309 ) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 0
205
INSPECTED THIS YEAR 0
205
% OF TOTAL 0.0%j
I
SEWER CLEANING (535,040) Target; all sewers to be cleaned every 18 months.
CLEANED THIS MONTH 73,825
18,798
CLEANED THIS YEAR 73,825
92,623
% OF TOTAL 13.8%
` EWER•TELEVIISING 200 540) Target; all sewers to be televised every years.
,4
i`LEVISED THIS MONTH 5,334 21.657
_
, s
-
'. OF TOTAL 2.7 °rte
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: September 3, 2009
Subject: Monthly MWDOC Managers Meeting Summary Report
ATTACHMENTS:
Description: Type:
MWDOC Managers Meeting Summary Report.doc Report Report(s)
Yorba Linda
Water District
TO: Planning E ngineering Operations Committee
FROM: Ken Vecchiarelli, General Manager
SUBJECT: MWDOC Managers Meeting
DATE: August 27, 2009
I attended the monthly MWDOC Managers Meeting on Thursday, August 27, 2009.
The agenda and discussions included:
1. MWD Critical Issues. Harvey de la Torre gave a PowerPoint presentation with
Kevin Hunt offering additional information regarding Met's cost of service review
to be completed before the January 2011 proposed rate increase. To ensure that
their rates and charges cover the full cost of service, Met is preparing a study of
the unbundled rate structure. MWDOC representatives explained why Ae must be
diligent in reviewing and understanding the allocation of costs to each of the Met
rate components to be sure that one MWD agency does not benefit from
modifications to the rate structure for services their agency utilizes while another
pays an unfair share for other services. They showed examples of how this cost
shifting has occurred in the past and its affects on Orange County.
MWDOC staff also presented information on Met's Integrated Resource Plan
(IRP) and their options and possible strategies for participation in local water
resource planning and development.
2. MWDOC staff presented an updated spreadsheet on each agencys water supply
allocation for FY 2009 /10 and provided a look at how the agencies performed
with regards to their allocation budgets and demand targets for the month of July.
Overall, the MWDOC agency demands were reduced 10% below the targets set by
allocation
3. MWDOC staff presented a brief overview of proposed legislation from the
California Legislature related to the Bay-Delta.
PO Box 309 Yorba Linda CA 92885 • Phone 714 - 701 -3000 • http: / /wwwn iiNdcom/
AGENDA REPORT
Meeting Date: September 3, 2009
ITEM NO. 3.5
Subject: Monthly OC Groundwater Producers Meeting Summary Report
ATTACHMENTS:
Description: Type:
GWProducer Mtg Notes 12Aug09.pdf Report Report(s)
ML
MEMORANDUM
DATE: August 14, 2009
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
John DeCriscio, Chief Plant Operator
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
SUBJECT: Groundwater Producers Meeting, August 12, 2009
John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on August 12 at
OCWD. Items presented and discussed included the following:
1. Water Quality Issues. OCWD staff provided an update on the federal and state
Groundwater Rule (GWR), with which water service providers must comply on
December 1, 2009. Monitoring and reporting requirements were discussed.
2. Selling GWR System Supplies. OCWD staff reported that the City of Anaheim is
completing permitting for a new electric power generation plant to be located near the
northwest corner of Kraemer Blvd and Miraloma Ave in Anaheim. The City is interested
in purchasing GWR System water to meet the plant's projected 200 acre -feet per year
need. OCWD has drafted a proposed policy for the use of GWRS water supplies for
industrial uses that would apply to this project and other potential users. The City desires
to use GWRS water because the use of recycled water will improve its chances to obtain
the necessary permit from the California Energy Commission. The City will pay all costs
to bring the water from the GWRS pipeline. OCWD's current stance is for the water to
be cost - neutral to the district, provided at actual cost after grants and subsidies, currently
$560 /AF. On October 17, OCWD staff plan to take the proposed policy to be Board for
approval, to request authorization for Anaheim to connect to the GRWS pipeline, and to
discuss possible sales prices for the water.
3. Five Coves and Lincoln Basins Bypass Pipeline Project. OCWD has completed an
Engineer's Report and has received Board approval to issue an RFP to retain an engineer
to design the subject pipeline at an estimated cost of $6.1 million for engineering and
construction. Their studies indicate that the project will provide additional storm water
storage in the Off - River, will increase basin recharge capacities during storm season, will
reduce sedimentation in the basins, will enhance recharge, and other benefits. The study
calculates a five -year payback on the investment. Completion of construction is
projected for October 2010.
4. LASCO Property. OCWD is investigating the potential purchase of the 13 -acre
LASCO property on Miraloma Avenue, located directly east of Kraemer Basin and south
of Miller Basin. The site would be cleared and excavated for an 11 -acre basin for the
recharge of river water, GWRS water and MET water. OCWD's permit with DPH would
need to be modified to recharge GWRS water in the new basin, in addition to the
currently permitted Kraemer and Miller basins. They estimate that the basin would result
in a recharge increase of 4,300 AF per year. The estimated project cost is $21.5 million,
or $1.5 million per year amortized over 30 years, including annual maintenance cost for
operation.
5. GWRS Electrical Demand Response Program. OCWD is investigating participating
in the subject program. Under the program, the district would receive regular monthly
payments for agreeing to curtail electric use during peak- demand periods for electricity.
Under the program, the district would receive three hours notice to prepare for and ramp -
down for a partial shut down of the plant. During the shutdown, the district would
perform maintenance functions as otherwise required.
6. Water Quality BEA Exemption Program. OCWD reported that there are existing
BEA Exemption Projects with groundwater producers, whereby the producer takes
groundwater that is currently degraded, treats it and delivers it for potable use. Under the
program, the water treated and delivered is exempt from Basin Equity Assessment (BEA)
by OCWD. OCWD noted that there is approximately 25,000 AF /yr treated and delivered
under the program, 13,500 AF /yr approved by OCWD but not yet operational, and a
potential 17,500 AF /yr under consideration. The potential total is approximately 56,000
AF /yr, which is in excess of 10% of the basin production.
7. Other. OCWD reported that they are working on their Grand Jury response and will
present the draft to the Admin Finance Committee on August 13. The draft response is
available for review on the OCWD website as part of the AFC agenda package.
2
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: September 3, 2009
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Sep09.pdf CIP Report Sept 2009 Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2009
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Highland Reservoir
Budget: $11,200,000 Job No. 200309
Project Contact: Joe Polimino
Planned Completion Date: 2010
2
Zone 4C Reconfiguration
Pipeline installation in
Pipeline installation
Budget: $1,500,000 Job No.200710
progress
by Ken Thompson, Inc will
Project Contact: Joe Polimino
The Contract with
continue. Paulus Engineering
Planned Completion Date: Dec 2009
Paulus Engineering for the
continues with submittal
San Antonio PRS Upgrades
pressure reducing station
process for the PRS project.
Budget: $300,000 Job 200901
upgrade
3
Hidden Hills Res & Santiago BPS
Budget: $7,000,000 Job No.200028
Project Contact: Joe Polimino
Planned Completion Date: July 2010
4
Lakeview Site Improvements
Budget: $150,000 Job No. TBD
Project Contact: Hank Samaripa
Planned Completion Date: TBD
5
Lakeview Sewer Lift Sta Upgrade
Budget: $200,000 Job No. 200905
Project Contact: Hank Samaripa
Planned Completion Date:
6
Wells 1, 5 and 12 Upgrade
Current Status
Next Actions
Comments
1
Budget: $190,000 Job No. 200813
Agreement approved by
Contact S &S for preliminary
Present schedule to Operations and
Project Contact: Steve Conklin
Board. Waiting for signed
kickoff meeting to establish
Production departments.
Project Completion: TBD
agreement from S &S.
schedule.
IN DESIGN
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 20
Agreement approved by
Contact S &S for preliminary
Present schedule to Operations and
Budget: $2,000,000 Job No.200711
Board. Waiting for signed
kickoff meeting to establish
Production departments.
Project Contact:
agreement from S &S.
schedule.
Planned Completion Date: TBD
2
OC -51 Connection Upgrade
2
Budget: $242,000 Job No. 200815
Project Contact: Steve Conklin
Planned Completion Date: Early 2010
3
Highland Booster Station Upgrade
Budget: $7,000,000 Job No. 200814
Project Contact: Hank Samaripa
Planned Completion Date: Mid 2011
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont Site Improvements
Agreement approved by
Contact S &S for preliminary
Present schedule to Operations and
Budget: $300,000 (YLWD share)
Board. Waiting for signed
kickoff meeting to establish
Production departments.
Job No. 200803
agreement from S &S.
schedule.
Project Contact: Hank Samaripa
Planned Completion Date: TBD
2
Recycled Water Study
Budget: $1,800,000 Job No. 200807
Project Contact: Steve Conklin
Planned Completion Date: TBD
3
Anaheim Intertie Conn Imprvmts
Budget: $250,000 (YLWD Share)
Job No. 200906
Project Contact: Hank Samaripa
Planned Completion Date: TBD
4
West Wellfield Project
Budget: $9,000,000 Job No.
Project Contact:
Planned Completion Date: TBD
5
6
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Zone 5 (1000) Booster Station ($1,080,000)
2. Fairmont Booster Station Reconfiguration ($400,000)
3. Foxtail Drive Pipeline ($245,000)
4. Elk Mountain Reservoir Site Improvements ($300,000)
5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)