HomeMy WebLinkAbout2009-09-03 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
September 3, 2009
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Paul R. Armstrong Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Recycled Water Project Planning Study.
Mr. Conklin reported on the grant process and availability from the State
Board for 50% funding of facility planning studies for the use of recycled
water. He noted that there is a backlog at the State on processing the
grant applications. The Committee suggested that we ask our consultant,
Townsend Public Affairs to assist after submittal. After discussion, the
Committee supported staff's recommendation to apply for a grant and to
proceed with the study.
2.2. Grant Deed to SWEPI LP for 0.025 Acres on Lakeview Avenue.
Mr. Conklin reported on the property exchanges that have taken place in
the process of the District constructing the new Lakeview Reservoir and
Pump Station, and private development in the surrounding area. He noted
that the last piece needed to complete the process is the transfer of 0.025
acres to SWEPI LP. After discussion, the Committee supported staff's
recommendation to approve and execute documents to relinquish the
property.
2.3. Approval of Change Order No. 3 for Highland Reservoir Replacement
Project.
Mr. Conklin reported on the status of construction for Highland Reservoir
and the changes that have had to be addressed in the process of
demolishing the old reservoir and removing or replacing the many old
pipelines around the site. After discussion, the Committee supported
staff's recommendation for approval of Change Order No. 3 in the amount
of $96,272.43 and the addition of 35 calendar days for completion.
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3. DISCUSSION ITEMS
3.1. History Document of Yorba Linda Reservoir No. 1 (Highland Reservoir)
Mr. Conklin reported that the history document for the old reservoir as
required for the Historic American Engineering Record has been
completed, and copies provided to local repositories. The District's office
copy was provided at the meeting for review by the Committee. Director
Armstrong requested he be provided an electronic copy for his library.
3.2. Monthly Groundwater Production and Purchased Water Report
Mr. DeCriscio reported that the District has reported 99.9% of its
commitment for CUP pumping for MWD. He also noted that for the month
of August the District's water demand was 8.9% under budget and 9.2%
under for July and August combined. These numbers reflect the positive
conservation efforts from our customers.
3.3. Monthly Preventative Maintenance Program Report
Mr. Mendum reported on the status of the PM program and that the
District is on schedule in essentially all efforts. It was noted by the
Committee that the work of the District to keep all of the many
components of the water and sewer system in top operating condition
goes unnoticed by our customers. It was suggested that staff look at
providing information on our PM program in an upcoming newsletter. Mr.
Cory also reported that staff is proceeding with the Fats, Oil and Grease
(FOG) Permit and Fee Program for food establishments with sewer
connections in the District. This follows the Board's approval to proceed
with the program last year.
3.4. Monthly MWDOC Managers Meeting Summary Report
Mr. Vecchiarelli reported on the August 27 meeting that he attended. He
noted that MWDOC indicated that essentially all member agencies are
using less water than the demand targets established by MWDOC.
3.5. Monthly OC Groundwater Producers Meeting Summary Report
Mr. Conklin reported on the August 12 meeting that he and Mr. DeCriscio
attended.
3.6. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects in planning, design
and construction.
3.7. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:53 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee was scheduled for Wed.,
October 7, 2009 at 4:00 p.m., at the request of the Committee.
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