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HomeMy WebLinkAbout2009-09-01 - Public Information-Technology Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING September 1, 2009 A meeting of the Public Information-Technology Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Pat Grady, Assistant General Manager Cindy Botts, Management Analyst 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Version 2 of the Summer Customer Newsletter Mrs. Botts presented the second version of the Summer 2009 Newsletter for the Committee's comments. Both Director Beverage and Director Collett suggested changes for the layout of the newsletter. Director Collett also suggested some changes in verb tense to the "Rate Changes" story, due to the fact that the Newsletter will not arrive in the mail to the majority of the customers until after the water rate public hearing. 2.2. Conservation Ordinance Permanent Signage Update Mrs. Botts updated the Committee on the status of the encroachment permit that the District was working on with the City of Yorba Linda and asked the Committee's input on the eight sites approved by the City for the District's signs. The Committee discussed the sign locations and rotation for maximum effectiveness. 2.3. Conservation Ordinance Monthly Statistics Mrs. Botts updated the Committee on the monthly non-compliance activities, waiver and hotline calls. 2.4. Public Events Update Mrs. Botts updated the Committee on the upcoming public events sponsored by the District and reported on the success of the District's sponsorship of the Yorba Linda Relay for Life. Director Collett asked if the District had been approached by the Yorba Linda Country Club, Rotary Clubs, or other community groups about sponsoring their yearly events. Mrs. Botts replied that the District has not yet been contacted by any groups that were not already scheduled. She reiterated that if the event occurs within our service area, Staff is more than happy to support the event. 1 2.5. Computerized Maintenance and Management System Update Mr. Grady updated the Committee on the status of the CMMS system. He explained that this software will track everything the District does in the field, from labor to the use and reordering of parts. A kickoff meeting with a consultant was held to develop the Request for Proposal for the purchasing and integration of the system. Staff will present a summary report of the proposals received to the Committee for consideration. Mr. Grady estimated that the system should be fully integrated by July 2010. 2.6. Future Agenda Items and Staff Tasks None. 3. ADJOURNMENT 3.1. The meeting was adjourned at 5:15 p.m. The next regular meeting of the Public Information-Technology Committee will be held October 6, 2009 at 4:00 p.m. 2