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Home My WebLink About2023-03-02 - Board of Directors Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 2, 2023, 3:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins, Director Tom Lindsey, Director J. Wayne Miller, PhD, Director 4. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board (or Committee) discussions are needed prior to formal action. 5.1. Request for Concurring Nomination Resolution for ACWA-JPIA 2023 Executive Committee Election Recommendation: That the Board of Directors adopt Resolution No. 2023 -XX concurring in the nomination of Pamela E. Tobin, Director for San Juan Water District, to ACWA-JPIA's Executive Committee. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports 7. PUBLIC COMMENTS Any individual wishing to address the Board (or Committee) is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 8. CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 8.1. Minutes of the Board of Directors Meetings Held January 5 - February 1, 2023 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Amend Harassment, Discrimination, and Retaliation Prevention Policy Recommendation: That the Board of Directors adopt Resolution No. 2023 -XX Page 1 of 209 11 amending the harassment, discrimination, and retaliation prevention policy. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $2,267,151. 10 8.4. Budget to Actual Statements for the Month Ended January 31, 2023 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ended January 31, 2023. 8.5. Cash and Investment Reports and Graphs as of January 31, 2023 Recommendation. That the Board of Directors receive and file the Cash and Investment Reports for the Period Ended January 31, 2023. 8.6. Award of Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue Recommendation. That the Board of Directors award the Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue to Big Ben Engineering, Inc. for $1,510,525.50, Job No. J-2021-36 8.7. Notice of Exemption for Mountain View Waterline Replacement Project Recommendation. That the Board of Directors consent to filing the Notice of Exemption (NOE) with the Orange County Clerk Recorder's Office for the Mountain View Waterline Replacement project. ACTION CALENDAR CONTINUED 9.1. Award of Professional Services Agreement for Investment Advisory Services Recommendation: That the Board of Directors: (1) authorize the General Manager to execute a Professional Services Agreement for Investment Advisory Services and Arbitrage Rebate Calculation Services with PFM Asset Management LLC; and (2) adopt Resolution No. 2023 -XX Authorizing Yorba Linda Water District to Join With Other Public Agencies as a Participant of the California Asset Management Program (CAMP) and to Invest in Shares of the Trust and in Individual Portfolios. 9.2. Replacement and Protection of Logos on YLWD Facilities Recommendation: That the Board of Directors review options for the replacement and protection of logos on YL WD facilities and provide direction to staff. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board (or Committee) at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. Community Partnerships 10.2. Employee Town Hall Overview REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports 11.2. General Manager's Report Page 2 of 209 11.3. General Counsel's Report 11.4. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Miller / DesRoches - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches - Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia Lindsey / DesRoches - Next meeting yet to be scheduled. 12.4. Joint Agency Committee with City of Brea Barbre / Lindsey - Initial meeting yet to be scheduled. 12.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Barbre / Lindsey - Initial meeting yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from March 3, 2023 - April 30, 2023 14. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 14.1. Annual Homeland Security Briefing Regarding Public Services or Facilities Pursuant to Subdivision (a) of Section 54957 of the California Government Code Consultation with General Manager 14.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Employee Organization: Yorba Linda Water District Employees Association 14.3. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District v. Orange County Water District, et al. (Los Angeles County Superior Court - Case No. BS 168278) 14.4. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: David and Christy Busk vs. YLWD (Orange County Superior Court - Case No. 30-2022-01274513-CU-EI-CXC) 15. REPORT FROM CLOSED SESSION 16. ADJOURNMENT Page 3 of 209 16.1. A budget workshop meeting is scheduled Thursday, March 16, 2023 at 3:00 p.m. The next regular Board meeting is scheduled Thursday, April 6, 2023 at 3:00 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting- Non-exempt eetingNon-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for participation in the above -posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 4 of 209 ITEM NO. 5.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Assistant Board Secretary SUBJECT: Request for Concurring Nomination Resolution for ACWA-JPIA 2023 Executive Committee Election RECOMMENDATION: That the Board of Directors adopt Resolution No. 2023 -XX concurring in the nomination of Pamela E. Tobin, Director for San Juan Water District, to ACWA-JPIA's Executive Committee. DISCUSSION: ACWA-JPIA will be conducting an Executive Committee election during the JPIA's Board of Directors' meeting to be held May 8, 2023 at the spring conference in Monterey, California. This election will fill four Executive Committee member positions, each for a four-year term. The District has received a request from Pamela E. Tobin, Director for San Juan Water District, to support her nomination as a candidate in the upcoming ACWA-JPIA Executive Committee election. JPIA members may concur in the nomination of as many candidates as they wish. The candidates must each receive concurring nomination resolutions from three other JPIA members in order to have their names placed on the ballots. Nominations must be submitted to ACWA-JPIA by Friday, March 24, 2023 at 4:30 p.m. Final notice of the qualified candidates will be included as part of the ACWA-JPIA Board of Directors' meeting packet. ATTACHMENTS: 1. Pam Tobin Statement of Qualifications 2. Pam Tobin Resume 3. Resolution No. 2023 -XX - Concurring Nomination Page 5 of 209 Elect Pam Tobin to ACWA/JPIA Executive Committee Pamela E. Tobin Director, San Juan Water District OBJECTIVE: To align with the core values of ACWA/JPIA to ensure the implementation of policies and services that best meet members' insurance needs. I would like to continue contributing my skills in coalition -building and collaboration, contract negotiations and financial leadership, organizational governance, policy development, and strategic planning to the ACWA/JPIA Executive Committee. STATEMENT OF QUALIFICATIONS: • ACWA/JPIA Leadership—Executive Committee and Liability Management Committee, 2020-2021 • ACWA/JPIA Board, 2016 -present • ACWA Leadership—President, 2021 -present; Vice President, 2019-2021; Executive Committee, 2019 -present; Federal Affairs Committee, 2014-2019; Local Government Committee, 2014-2015 • San Juan Water District, 2004-present—Director; Four -Term Board President; Chair/Vice Chair of various Committees (Engineering, Finance, Pension Reform Ad Hoc, Personnel, Public Information, Regional Water Authority, Sacramento Groundwater Authority) BIOGRAPHY: Pamela E. Tobin represents Division 2, encompassing the Granite Bay area in Placer County, on the San Juan Water District (SJWD) Board of Directors. Having been SJWD Board President for four prior terms -- in 2007, 2012, 2016, and 2020 -- Director Tobin serves as President of the Association of California Water Agencies (ACWA), and she previously served as ACWA Vice President. Director Tobin also represents SJWD on the Board of the Association of California Water Agencies (ACWA) Joint Powers Insurance Authority (JPIA), having recently served on the ACWA/JPIA Executive Committee and Liability Management Committee. As an elected and appointed official, Director Tobin has over 19 years of involvement with local, regional, and statewide water issues. To further her passion of assisting nonprofit and public agencies to fulfill their mission of serving customers and the community, Director Tobin has used her coalition -building and collaboration skills to actively contribute to organizational finance and governance, and water policy development. Throughout her elected service, Director Tobin has served on the Board of the Regional Water Authority (RWA), including serving as Chair (in 2012) and on its Executive Committee (2011-2014, 2016-2019). In 2018, she received RWA's Distinguished Service Award. Additionally, the Volunteer Center of Sacramento honored Director Tobin with a "Volunteer Spirit Award, Sacramento Community Change Maker" in 2007. Throughout her ACWA and ACWA/JPIA service, Director Tobin has championed, and continues to focus on, how the organizations can best serve members, including assisting members in adapting to COVID-19, and developing innovative programs that fostered connections and improved communications and information - sharing among and between ACWA, ACWA/JPIA, and its members. Enthusiastic about contributing to her community, Director Tobin's volunteer service includes over 40 years as President and Rescue Chair for the Sierra Pacific Great Pyrenees Rescue Program, a nonprofit organization committed to saving the lives of abandoned, abused, injured, and sick dogs. Director Tobin developed the organization's 501 C3 nonprofit status and she manages the organization's Board and other volunteers. Also, she dedicated 20 years as a Tester/Observer with the Alliance of Therapy Dogs to improve infirmed and youth patients' quality of life; and, for over 14 years, she has been a 4-H Club of Placer County Community Leader, developing and directing the agriculture and non -agriculture programs for over 150 youth members. Page 6 of 209 PAMELA TOBIN petpyrs@surewest.net I C: 916-275-0875 1 8700 Golden Spur Drive, Granite Bay, CA 95746 With nearly 20 years of involvement in local, regional, and statewide and federal water issues as an elected and appointed official, I bring considerable experience, knowledge, and capabilities to the office of (Association of California Water Agencies) ACWA President including: water policy development, organizational governance, finance, collaboration, and coalition building. I have a passion for helping agencies and organizations to fulfill their mission and support their customers and communities. I am credited with the formation of a DEI (Diversity, Equity and Inclusion) ACWA Foundation, a 501C(3) non-profit organization designed through scholarships, mentorships and training, to the advance the future workforce and water leadership in the State of California. I have served two years as ACWA Vice President and was on the ACWA-Joint Powers Insurance Authority Board of Directors, Executive Committee, and Liability Committee. I have actively served in ACWA leadership as a ACWA Region 4 Chair, and as a member of the Federal Affairs and Local Government Committees and Board Member of the San Juan Water District: Past Chair of the Sacramento Groundwater Authority (SGA) and Past Board Chair of the Regional Water Authority (RWA). Skills • Financial Leadership • Public Agency and Organizational Governance • Policy Development • Strategic Planning • Contract Negotiations • Testimony before State and Federal Agencies / • Collaboration and Coalition Building Elected Bodies • Development of New Programs Related Water Experience Association of California Water President, Executive Committee (2021-2023) Agencies Sacramento, CA • Developed a DEI ACWA Foundation (501C(3)) organization for scholarships, mentoring and training for future generations. • Developed a program called QuenchCA.com to inform the public about water issues in the State of CA • Meeting with Governor Newsom and his staff on water policy issues • Work with and support over 466 public water agencies throughout the State of California on state and federal water issues. • ACWA Washington D.C. Water Conferences on infrastructure investments and jobs and ongoing discussions on drought and opportunities in meetings with the 118th Congress; Biden Administration. Vice President, Executive Committee (2020-2021) Page 7 of 209 PAMELA TOBIN PT Page 2 • Developed a Leadership -to -Leadership Program during the pandemic to keep all member agencies connected and sharing innovative ideas and solutions to water issues. Member, Board of Directors (2018-2019) Member, Strategic Plan Steering Committee (2021) Chair, Region 4 Board of Directors (2018-2019) Member, Region 4 Board of Directors (Since 2014) Member, Federal Affairs Committee (2014-2019) Member Local Government Committee (2014-2015) • Attended ACWA Conferences (2004 -current) • Attended ACWA's Washington D.C. Conference (2015 -current), including serving as member advocate in ACWA's lobbying visits with members of Congress and their staffs, Administration officials, and other D.C. leadership. ACWA Joint Powers Insurance Member, Board of Directors (0112016 — Current) Authority Roseville, CA • Participate at annual ACWA-JPIA Board meetings. • Provide organizational leadership and collaborate with member partners to establish long-term goals, strategies, and policies • Past Member of the ACWA — JPIA's Executive and Liability Committees San Juan Water District Granite Bay, CA San Juan is both a wholesale and retail agency, with over 10,000 retail connections and serving a total wholesale population of over 150,000 in North-Eastern Sacramento County and Southern Placer County. San Juan has one of the most senior water rights in California (1853) and is also an American River Division contractor with the Federal Central Valley Project Regional Water Authority & Sacramento Groundwater Authority Citrus Heights, CA Each Board is comprised of General Managers and Elected Officials from more than 22 public water agencies, private water companies, cities, and counties Member, Board of Directors (0112004 — Current) President (2020, 2016, 2012, 2007) • Provide leadership and guidance, facilitate solutions and collaboration on a variety issues including: - District operations and governance - Regional water transfers - Groundwater / conjunctive use planning - District financial issues and budget - District policies and business practices Member, Board of Directors (01/2004 - 2019) • Represent San Juan WD on the RWA Board since 2004, including providing leadership as Past Chair (2012) and long-time member of the Executive Committee (2011-2014, 2016-2019) • Received 2018 RWA Distinguished Service Award in recognition of many years of active service and contributions • Facilitate open dialogue, resolved conflicts, and negotiated agreements between parties to reach win-win solutions and clarify goals • Shepherd consensus and collaboration with professional staff Page 8 of 209 PAMELA TOBIN Page 3 Professional Experience Serve as Past Chair of the Sacramento Groundwater Authority and Board member since 2004 (Past Chair - 2007 & 2008). • Curtis Real Estate — Realtor (2004 -Present) • Property Exchange Pro LLC — Owner, (2015- Present) — Provide comprehensive real estate services for residential and land markets. Volunteer & Community Involvement Great Pyrenees Rescue — President (1996 -Present). Sierra Pacific Great Pyrenees Rescue is a non-profit (501C (3)) organization, charged with saving lives and restoring health of Great Pyrenees and Great Pyrenees mixed dogs. In the past 42 years, I rescued over 5,000 through this program. 4-H Club of Placer County — Served as Community Leader (1982-1996) Alliance of Therapy Dogs — Tester / Observer (20 Years) Awards Regional Water Authority - 2018 Distinguished Service Award Volunteer Center of Sacramento — 2007 Volunteer Spirit Award, "Sacramento Community Change Maker" Page 9 of 209 RESOLUTION NO. 2023 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES JOINT POWERS INSURANCE AUTHORITY ("JPIA") WHEREAS, this district is a member district of the JPIA; and WHEREAS, the Bylaws of the JPIA provide that in order for a nomination to be made to JPIA's Executive Committee, three member districts must concur with the nominating district; and WHEREAS, another JPIA member district, the San Juan Water District has requested that this district concur in its nomination of its member of the JPIA Board of Directors to the Executive Committee of the JPIA. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District that this district concur with the nomination of Pamela E. Tobin of San Juan Water District to the Executive Committee of the JPIA. BE IT FURTHER RESOLVED that the District Board Secretary is hereby directed to transmit a certified copy of this resolution to the JPIA at P.O Box 619082, Roseville, CA 95661-9082, forthwith. PASSED AND ADOPTED this 2nd day of March 2023 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Brett R. Barbre, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2023 -XX Concurring in Nomination of Pamela Tobin to ACWA-JPIA Executive Committee 1 of 1 Page 10 of 209 ITEM NO. 8.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Minutes of the Board of Directors Meetings Held January 5 - February 1, 2023 RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 1. 2023-01-05 - Minutes - BOD Regular Meeting 2. 2023-01-19 - Minutes - BOD Workshop Meeting 3. 2023-02-01 - Minutes - BOD Regular Meeting Page 11 of 209 1 E 3. 4. E 6. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 5, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 3:00 p.m. PLEDGE OF ALLEGIANCE Director DesRoches led the pledge. ROLL CALL DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins Tom Lindsey J. Wayne Miller, PhD 2023 -XXX STAFF PRESENT Mark Toy, General Manager Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP (Departed at 3:43 p.m.) Art Kidman, General Counsel, Kidman Gagen Law LLP (Arrived at 3:43 p.m.) ADDITIONS/DELETIONS TO THE AGENDA None. INTRODUCTIONS AND PRESENTATIONS 6.1. Recognition of Brooke Jones, Outgoing Director, for 6 Years of Service to YLWD Director Miller presented former Director Jones with a proclamation in recognition of his service on the Board of Directors. Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. Page 12 of 209 2023 -XXX Mr. Jones expressed his appreciation for the Board and commended staff for their work. AI Nederhood, resident, also expressed his appreciation for former Director Jones' and his dedication to the District. 6.2. Recognition of J. Wayne Miller, PhD, for his Service as YLWD Board President During 2022 Director Lindsey presented Director Miller with a proclamation in recognition of his service as Board President during 2022. 6.3. Recognition of Trudi DesRoches, Director, for 31 Years of Service to MWDSC President Barbre presented Vice President DesRoches with a proclamation in recognition of her many years of service with MWDSC. Yorba Linda Mayor Gene Hernandez also presented Vice President DesRoches with a proclamation and commended her for her long-term service with MWDSC. 6.4. Elected Official Liaison Reports Mayor Hernandez commented on how it was a pleasure working with the District and wished the Board and staff well during the upcoming year. Leandra Blades, Vice President of PYLUSD, expressed her interest in collaborating with the District to conduct infrastructure tours for students. President Barbre acknowledged that PYLUSD was the District's second- largest customer and noted the proposed formation of a joint agency committee between YLWD and PYLUSD. Director Miller commented on coordinating with PYLUSD to mentor students in the manufacturing and engineering program at Esperanza High School. PYLUSD Vice President Blades indicated that she would follow up with management regarding this suggestion. President Barbre noted that a recent YLWD retiree had come to the District through the local Regional Occupational Program and suggested exploring a partnership with the local center. 7. PUBLIC COMMENTS AI Nederhood, resident, commented on the content of political campaign mailers associated with the recent election. Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 2 Page 13 of 209 2023 -XXX 8. CLOSED SESSION The Board entered closed session at 3:22 p.m. 8.1. Annual Homeland Security Briefing Regarding Public Services or Facilities Pursuant to Subdivision (a) of Section 54957 of the California Government Code Consultation with General Manager 8.2. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District v. Orange County Water District, et al. (Los Angeles County Superior Court - Case No. BS 168278) General Counsel Gagen left the meeting at this time. 9. REPORT FROM CLOSED SESSION - ANTICIPATED TO BEGIN AT 3:45 PM The Board returned from closed session at 3:43 p.m. and General Counsel Kidman joined the meeting at this time. President Barbre announced that no reportable action had been taken during closed session. 10. CONSENT CALENDAR Directors Miller requested to remove Item No. 10.4. from the consent calendar for separate consideration. Director Lindsey made a motion, seconded by Director Miller, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote with Director Barbre voting noon Item No. 10.2. 10.1. Minutes of the Board of Directors Meeting Held December 13, 2022 Recommendation: That the Board of Directors approve the minutes as presented. 10.2. Reauthorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors reauthorize the continuation of virtual/teleconference meetings pursuant to AB 361 for an additional 30 days based on the findings that (1) the Board has reconsidered the circumstances of the state of emergency for COVID-19, and that (2) state and local officials continue to impose or recommend measures to promote social distancing. Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 3 Page 14 of 209 2023 -XXX 10.3. Amending Schedule for Regular Board Meetings Recommendation: That the Board of Directors adopt Resolution No. 2023 -XX amending the schedule for regular Board meetings. 10.5. Budget to Actual Statements for Month Ended November 30, 2022 Recommendation: That the Board of Directors receive and file the Budget to Actual Statements for Month Ended November 30, 2022. 10.6. Cash and Investment Report for Month Ended November 30, 2022 Recommendation: That the Board of Directors receive and file the Cash and Investment Reports for Month Ended November 30, 2022. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 10.4. Payments of Bills, Refunds, and Wire Transfers Director Miller inquired about a large wire transfer to Southern California Edison (SCE). Staff explained this amount included payment for service to the new meter at the PFAS water treatment plant during FY21-22. The invoices had not been sent on time due to a new billing program and workflow process at SCE. Staff noted that significant efforts were made to obtain the invoices as soon as possible. President Barbre asked about expanding the use of wire transfers for payment of other expenses. Staff is looking into transitioning to ACH for all accounts payable and will be performing a cost -benefit analysis for potential implementation in FY24-25, if not sooner. President Barbre also inquired about the status of collecting capital finance charges on the property tax roll. Staff reported that the District had received an apportionment in December of approximately 60%. Supplemental billings will be distributed in the next month. Director Miller made a motion, seconded by Director DesRoches, to ratify and authorize disbursements in the amount of $2,851,759.89. Motion carried 5-0-0-0 on a roll call vote. 11. ACTION CALENDAR 11.1. Board of Directors' Committee, Agency, and Intergovernmental Meeting Assignments Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 4 Page 15 of 209 2023 -XXX President Barbre noted that three Directors had expressed an interest in serving on OCSan's Board of Directors and recommended that Director Hawkins serve as the primary representative and Director Lindsey as the alternate. Director Miller commented on his initial interest in serving as the primary representative for OCSan and volunteered to serve as the primary representative on ACWA-JPIA's Board of Directors. The Board then reviewed the proposed assignments for attendance at city council meetings and determined to continue to rotate. Vice President DesRoches volunteered to serve as the alternate representative on ACWA-JPIA's Board. Director DesRoches made a motion, seconded by Director Miller, to appoint Director Hawkins as the primary representative on OCSan's Board of Directors and Director Lindsey as the alternate. Director Lindsey and Director Hawkins briefly discussed attendance at an upcoming special OCSan Board meeting. President Barbre restated the original motion clarifying that the proposed assignments would be as presented with the following modifications: (1) the Directors listed for City Council meetings would attend the next scheduled meeting after which Directors would rotate; (2) Director Hawkins would serve as primary representative on OCSan's Board of Directors with Director Lindsey serving as alternate; and that Director Miller would serve as the primary representative on ACWA-JPIA's Board of Directors with Director DesRoches serving as alternate. President Barbre stated that Director DesRoches had already made a motion that was seconded by Director Miller and then called for the vote. Motion carried on a roll call vote 5-0-0-0. 12. DISCUSSION ITEMS 12.1. Draft Calendar for Development of Fiscal Year 2023-24 Budget Staff reviewed key elements of the budget development process and the draft calendar for budget workshops. Discussion followed regarding status of the compensation study and negotiations for a new memorandum of understanding with the bargaining unit. President Barbre requested staff provide the Board with a copy of the deal points from the previous meet and confer process. Discussion also touched on the negotiation process involving the Board, General Manager, and bargaining unit. President Barbre requested a closed session be scheduled to begin the meet and confer process. 12.2. Scheduling Board Workshop Meeting Following brief discussion, the Board determined to schedule the workshop meeting with Brent Ives from BHI Consulting on Monday, February 27, 2023 at 7:00 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 5 Page 16 of 209 2023 -XXX 12.3. Status of CalPERS Net Pension and Other Post -Employment Benefits (OPEB) Funded Liabilities and Public Agency Retirement Services (PARS) Funding Staff reviewed the coverage percentages of the District's funded liabilities, the performance of investments held at PARS, and various investment strategies. 13. REPORTS, INFORMATION ITEMS, AND COMMENTS 13.1. Director's Reports Director Hawkins asked about potential replacement of logos on the exterior of the PFAS water treatment plant and Wells Fargo heli -hydrant. Discussion followed regarding options for replacement and long-term protection of the logos and underlying coating. This matter will be agendized at a future regular meeting for Board consideration. The remaining Directors reported on key topics discussed during recent meetings and events they had attended. President Barbre requested a future agenda item to review a previously adopted resolution supporting balanced energy solutions and maintaining local control of energy solutions. He also requested staff prepare an agenda item for the Board to consider a resolution concurring in the nomination of Fred Bockmiller for re-election to the ACWA-JPIA Executive Committee. 13.2. General Manager's Report General Manager Toy's report was included in the agenda packet. President Barbre requested staff look into whether the federal funding for the Green Crest Lift Station Rehab Project was considered a State and Tribal Assistance Grant (STAG). 13.3. General Counsel's Report General Counsel Kidman commented on his long standing working relationship with the District. 13.4. Future Agenda Items and Staff Tasks President Barbre requested staff define what constitutes "other income" when considering the District's revenue. Staff responded to questions from the Board regarding reimbursement from OCWD for the first year of operational costs for the PFAS Water Treatment Plant and the possibility of conducting a rate study on the commodity charge in July 2023. Director Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 6 Page 17 of 209 2023 -XXX Miller commented on recommendations for travel expense reimbursement rates. Staff will look into the matter and report back to the Board. Director Lindsey requested the Financial Review Group meet 45 minutes before each next regular Board meeting. This meeting will be added to the group members' calendars. 14. COMMITTEE REPORTS 14.1. Interagency Committee with MWDOC and OCWD Next meeting will be scheduled when needed. 14.2. Joint Agency Committee with City of Yorba Linda Next meeting yet to be scheduled. 14.3. Joint Agency Committee with City of Placentia Next meeting yet to be scheduled. 15. BOARD OF DIRECTORS ACTIVITY CALENDAR 15.1 Meetings from January 6, 2023 - February 28, 2023 16. ADJOURNMENT 16.1. The meeting was adjourned at 5:20 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held January 5, 2023 at 3:00 p.m. 7 Page 18 of 209 1 E 3. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, January 19, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 3:00 p.m. PLEDGE OF ALLEGIANCE Director Miller led the pledge. 4. ROLL CALL E 6. DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins Tom Lindsey J. Wayne Miller, PhD 2023 -XXX STAFF PRESENT Mark Toy, General Manager Doug Davert, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Veronica Ortega, Assistant Board Secretary Sophia Phuong, Senior Accountant ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP PUBLIC COMMENTS Al Nederhood, resident, spoke about the collegial world of water and mutual respect. He also commented on approvals for past invoices for special projects. DISCUSSION ITEMS 6.1. Board of Directors Goals and Objectives for Fiscal Year 2023-24 Budget Minutes of the YLWD Board of Directors Workshop Meeting Held January 19, 2023 at 3:00 p.m. Page 19 of 209 2023 -XXX Staff explained that the purpose of this workshop was for the Board to establish goals and objectives to serve as guidelines for development of the draft operating budget and capital improvement plan for FY23-24. Staff then reviewed the proposed budget development calendar, 2021 rate study assumptions and proposed annual rate adjustments, impact of inflationary pressures on the cost of supplies and materials, annual debt service obligations, key factors that may impact development of the budget, and deadlines for adopting the budget and providing notice to customers of any proposed rate adjustments. No modifications were made to the budget development calendar although President Barbre noted he may have a conflict on April 20, 2023. Discussion touched on the District's rate study assumptions versus staff's projected assumptions for variable and fixed water supply costs and the cap on pass-thru adjustments (10% of the commodity rate). Staff noted that since posting of the agenda, the projected assumption for YLWD's Replenishment Assessment (RA) to OCWD had changed from $587 to $624/acre-foot. Director Miller requested staff include projected assumptions in total dollar amounts as related to the budget rather than rates and percentages. Staff indicated that projected amounts would be included in each portion of the draft FY23-24 budget being presented at future workshops. Discussion continued regarding difficulties with developing projection assumptions due to inflation and increased costs for supplies and materials, projected assumptions for the District's debt service obligations, and YLWD's debt-to-equity ratio. Also discussed were key factors that may impact development of the budget including updating the Water Master Plan, completion of the compensation study, labor negotiations with the bargaining unit, and updating the rate study water fund financial model. Status of the compensation study and selected comparator agencies, and the potential need for conducting a Proposition 218 hearing to consider an updated rate schedule were then discussed. Staff recommended that to ensure the District's cost of service is met, the Board consider following the adopted schedule for proposed rate adjustments in FY23-24. Al Nederhood, resident, commented on his personal evaluation of projections contained within the District's historic budgets, financial statements, and rate studies. Additional discussion followed regarding eligible pass-thru expenses, key factors to be considered for updating the rate study, the timing of finalizing a new agreement with the bargaining unit in relation to conducting a Proposition 218 hearing, status of special invoice distribution for collection of capital finance charges, and future capital improvement projects. Minutes of the YLWD Board of Directors Workshop Meeting Held January 19, 2023 at 3:00 p.m. 2 Page 20 of 209 2023 -XXX Staff requested feedback from the Board regarding what type of financial analysis to present for each portion of the draft FY23-24 budget in future workshops such as variable and fixed costs, supplies and services, and the capital improvement plan. President Barbre expressed an interest in budgeting for opportunity improvements to District infrastructure and expanding public outreach activities including written communications and infrastructure tours. General Manager Toy noted that staff would be providing a presentation to the Board at a future meeting regarding the communications plan and efforts to enhance community partnerships. Director Miller commented on ensuring adequate insurance coverage for infrastructure tours. Vice President DesRoches inquired as to wether the information needed for the April budget workshop on salaries and related expenses would be available. General Manager Toy responded that he anticipated this information would be available prior to that time. Director Lindsey noted that he would be missing the February budget workshop on capital outlay and commented on his desire for a finalized capital improvement plan in alignment with the District's bond debt requirements. 7. ADJOURNMENT 7.1. The meeting was adjourned at 4:03 p.m. Veronica Ortega Assistant Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held January 19, 2023 at 3:00 p.m. 3 Page 21 of 209 1 E 3. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 1, 2023, 8:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Were included on the agenda. CALL TO ORDER The meeting was called to order at 8:01 a.m. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 4. ROLL CALL Pi DIRECTORS PRESENT Brett R. Barbre, President Trudi DesRoches, Vice President (Joined at 8:15 a.m.) Phil Hawkins J. Wayne Miller, PhD DIRECTORS ABSENT Tom Lindsey 2023 -XXX STAFF PRESENT Mark Toy, General Manager Doug Davert, Asst General Mgr John DeCriscio, Operations Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Mgr Alison Martin, Public Affairs Manager Annie Alexander, Board Secretary Jacqueline Segura, HR Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ACTION CALENDAR 5.1. Request for Concurring Nomination Resolution for ACWA-JPIA 2023 Executive Committee Election Fred Bockmiller, Director for Mesa Water District, addressed the Board regarding his interest in continuing his service on ACWA-JPIA's Executive Committee. Director Hawkins made a motion, seconded by Director Miller, to adopt Resolution No. 2023 -XX concurring in the nomination of Fred R. Bockmiller, Director for Mesa Water District, to ACWA-JPIA's Executive Committee. Motion carried 3-0-0-2 with Directors DesRoches and Lindsey being absent. Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. Page 22 of 209 2023 -XXX 6. ADDITIONS/DELETIONS TO THE AGENDA None. Director Miller stated that he wanted to clarify his vote on the Directors' committee, agency, and intergovernmental meeting assignments considered at the January 5, 2023 Board meeting. He explained that while he had agreed to stand down in regard to his interest in serving as the District's primary director on the OC Sanitation Board of Directors, he had not agreed with the formation of new standing committees. He further commented on Robert's Rules of Order in regard to the formation of standing versus special committees. Director Hawkins stated that his firm referred to committees created for a specific short-term purpose as task forces. President Barbre stated that the focus of the Financial Review Group was to provide interested Directors with an opportunity to learn about the District's finances and not to serve as an oversight committee. He also requested that staff provide the Board with a list of the District's standing and special committees. 7. INTRODUCTIONS AND PRESENTATIONS 7.1. Elected Official Liaison Reports Gene Hernandez, Mayor for City of Yorba Linda, reported on the status of commission appointments, incoming restaurants and businesses, and a variety of activities within the community. Vice President DesRoches joined the meeting at this time. Brief discussion also touched on the status of the Cielo Vista and Esperanza Hills development projects. Staff will follow up with both developers regarding water being used for grading and report back to the Board. 8. PUBLIC COMMENTS Al Nederhood, resident, commented on topics discussed during the budget workshop held January 19, 2023, including the rate of inflation and potential need for updating the most recent rate model. He also commented on the monthly financial statements included in the agenda packet and an item that was removed from the agenda related to the replacement of logos on District facilities. He further commented on potential increases in OCWD's Basin Pumping Percentage (BPP) and spoke in favor of reducing YLWD's rates. Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. 2 Page 23 of 209 2023 -XXX 9. CONSENT CALENDAR President Barbre requested to remove Item Nos. 9.2. and 9.3. and Director Miller requested to remove Item No. 9.4. from the Consent Calendar for separate consideration. Director Hawkins made a motion, seconded by Director Miller, to approve the remainder of the Consent Calendar. Motion carried 4-0-0-1 on a roll call vote with Director Barbre voting No on Item No. 9.1. and Director Lindsey being absent. 9.1. Reauthorizing Continuation of Virtual/Teleconference Board Meetings Recommendation: That the Board of Directors reauthorize the continuation of virtual/teleconference meetings pursuant to AB 361 for an additional 30 days based on the findings that (1) the Board has reconsidered the circumstances of the state of emergency for COVID-19, and that (2) state and local officials continue to impose or recommend measures to promote social distancing. 9.5. Directors and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2022-23 Recommendation: That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2022-23. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 9.2. Payment of Bills, Refunds, and Wire Transfers President Barbre requested clarification as to why the District was paying taxes to the Clark County Assessor's Office in Nevada. Staff explained this expense was for property taxes associated with the District's data colocation site located within that county. Director Barbre made a motion, seconded by Director Hawkins, to ratify and authorize disbursements in the amount of $7,310,964.93. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey being absent. 9.3. Cash and Investment Report for Month Ended December 31, 2022 President Barbre commented on the interest earned for District investments being held with the Local Agency Investment Fund (LAIF) and requested additional information regarding same for the Orange County Investment Pool (OCIP). He also requested information regarding the basis points being charged for District investments with LAIF and OCIP. Staff will provide this information to the Board. Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. 3 Page 24 of 209 2023 -XXX Director Miller made a motion, seconded by Director Hawkins, to receive and file the Cash and Investment Reports for Month Ended December 31, 2022. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey being absent. 9.4. Unaudited Financial Statements for the Second Quarter of Fiscal Year 2022-23 Staff responded to questions from Director Miller regarding the difference between the District's budgeted versus actual operating revenue for residential water and the same for interest revenue and other non-operating revenue. Director Hawkins made a motion, seconded by Director DesRoches, to receive and file the Unaudited Financial Statements for the Second Quarter of Fiscal Year 2022-23. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey being absent. 10. ACTION CALENDAR CONTINUED 10.1. Call for Nominations for ISDOC Executive Committee 3rd Vice President and Secretary Vacancies The Board took no action on this item. 10.2. Identification of General Manager as Agency Designated Representative for Labor Negotiations Director Hawkins made a motion, seconded by Director Miller, to designate the General Manager as the District's representative for labor negotiations with the Yorba Linda Water District Employees Association pursuant to Subdivision (d) of Section 30580 of the California Water Code. Motion carried 4-0-0-1 on a roll call vote with Director Lindsey being absent. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports Vice President DesRoches commented on a presentation at a recent Placentia City Council meeting regarding elected officials' interactions on social media and considerations associated with the Ralph M. Brown Act. Vice President DesRoches asked if the Board needed to consider adopting a similar policy. Staff will obtain a copy of the presentation to share with the Board and this topic will be added for discussion at a future meeting. Director Hawkins indicated that he would be absent for the first Board meetings in the months of March and May. Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. 4 Page 25 of 209 2023 -XXX Brief discussion followed regarding the impact of AB 2449 for which General Counsel will provide a written report to the Board. President Barbre reported that he was working with a reporter at the OC Register on future articles. 11.2. General Manager's Report General Manager Toy referenced his report included in the agenda packet and briefly commented on his attendance at a reception for incoming MWDSC Chair, Adan Ortega. Discussion followed regarding the introduction of YLWD elected officials at this event. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks President Barbre noted that he would follow up regarding the formation of a joint agency committee with the Placentia-Yorba Linda Unified School District. Staff then responded to questions from President Barbre regarding the status of tasks discussed during the January 5, 2023 Board meeting. Director Miller requested staff include the fiscal impact of meeting future increases to OCWD's BPP in a future budget workshop or the next Financial Review Group meeting. President Barbre also requested staff coordinate with Townsend Public Affairs to provide the Board with an update regarding the local impact of President Biden's revisions to "Waters of the United States". 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Miller / DesRoches - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches - Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia Lindsey / DesRoches - Next meeting yet to be scheduled. 12.4. Joint Agency Committee with City of Brea Barbre / Lindsey - Initial meeting yet to be scheduled. Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. 5 Page 26 of 209 2023 -XXX 12.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Barbre / Lindsey - Initial meeting yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1 Meetings from February 2 - March 31, 2023 14. CLOSED SESSION The Board entered closed session at 8:58 a.m. 14.1 Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager Employee Organization: Yorba Linda Water District Employees Association The Board returned from closed session at 10:30 a.m. No reportable action was taken. 15. ADJOURNMENT 15.1. The meeting was adjourned in the memory of Barbra Hofineyer at 10:30 a.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 1, 2023 at 8:00 a.m. 6 Page 27 of 209 ITEM NO. 8.2. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Mark Toy, General Manager Gina Knight, Human Resources and Risk Manager SUBJECT: Amend Harassment, Discrimination, and Retaliation Prevention Policy RECOMMENDATION: That the Board of Directors adopt Resolution No. 2023 -XX amending the harassment, discrimination, and retaliation prevention policy. BACKGROUND: Last year, the Board of Directors directed staff to review and update the District's Harassment, Discrimination, and Retaliation Prevention Policy (Policy). Accordingly, District staff asked its Labor and Employment Counsel to revise and update the Policy. General Counsel and Labor Counsel recommend certain revisions to comply with new regulations and industry best practices. Attached is a redline copy of the current Policy identifying these revisions for the Board's review and approval. STRATEGIC PLAN INITIATIVES: G5 2D - Maintain a strong District culture and ethics as described in core values. ATTACHMENTS: 1. 7010-005-POL - REDLINE 2. Resolution No. 2023 -XX - Amending HDRP Policy 3. 7010-005-POL - FINAL Page 28 of 209 Policies and Procedures Yorba Linda Water District Policy No.: 7010-005 Effective Date: January fXJ4, 241-82023 Prepared By: Gina Knight, Human Resources and /Risk safety Manager Revised: 12/09/09; 01/01/12; 03/28/13; 12/12/17, [1/9/2023142127424Q Applicability: District Wide POLICY: HARASSMENT/DISCRIMINATION/RETALIATION PREVENTION POLICY 1.0 PURPOSE The purpose of this Policy is to provide all employees, applicants, elected or appointed officials, interns, volunteers and contractors with an environment that is free from any form Of ASGFirninatory harassment, discrimination and retaliation as defined in this Policy. This Policv establishes a comDlaint Drocedure by which the District will investiaate and resolve complaints of discrimination, harassment and retaliation by and against District covered individuals. The District encouraaes all covered individuals to reDort anv conduct that thev believe violates this Policy as soon as possible. 2.0 SCOPE OF POLICY The District has zero tolerance for any conduct that violates this Policy. Conduct need not rise to the level of a violation of federal or stat law in order to violate this Policy. Instead, a single act can violate this Policy and provide grounds for discipline or other appropriate sanctions up to and potentially including termination of employment. If you are in doubt as to whether any particular conduct may violate this Policy, do not engage in the conduct and seek guidance from a supervisor, management the Human Resources/Risk and Manager, or the General Manager. This Policy covers the following individuals ("covered individuals"): applicants for employment at the District; employees, regardless of rank or title; elected or appointed officials of the District; interns; volunteers; IegakDistrict Csounsel; and contractors. Harassment/Discrimination/Retaliation Prevention Page 29 of 209 r Harassment/Discrimination/Retaliation Prevention Page 29 of 209 7010-005 This Policy prohibits harassment and/or -discrimination based on the following-: (1) a covered individual's protected classification; (2) the perception that a covered individual has a protected classification; or (3) a covered individual associates with a person who has or is perceived to have a protected classification. aR appliGaRt or employee seeking a remedy URder this .- This Policy applies to all terms and conditions of employment, internships and volunteer opportunities, including but not limited to selection, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, training opportunities and compensation. It is District policy to provide a procedure for the fair, complete, and timely investigation of alleged harassment, discrimination and retaliation On prohibited under this Policy. Although workplace civility is essential to an efficient and healthy working environment, the District recognizes that a variety of good faith employment actions may nonetheless be viewed negatively by an employee who is subject to the action. This policy annet ars does not prohibit or impede supervisors from engaging in taking good faith employment actions. 3.0 DEFINITIONS Protected Classifications: This Policy prohibits harassment, discrimination and retaliation because of a Dveredn individual's protected classification(s). "Protected Classification" includes race _(inc luding, but not limited to, hair texture and protective , religion or religious creed, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, marital status, age (40 and over), medical condition, genetic characteristics or information, military or veteran status, physical or mental disability (whether perceived or actual), reproductive health decision making, and any other basis protected by law. Harassment/Discrimination/Retaliation Prevention 2 Page 30 of 209 r I • r This Policy prohibits harassment and/or -discrimination based on the following-: (1) a covered individual's protected classification; (2) the perception that a covered individual has a protected classification; or (3) a covered individual associates with a person who has or is perceived to have a protected classification. aR appliGaRt or employee seeking a remedy URder this .- This Policy applies to all terms and conditions of employment, internships and volunteer opportunities, including but not limited to selection, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, training opportunities and compensation. It is District policy to provide a procedure for the fair, complete, and timely investigation of alleged harassment, discrimination and retaliation On prohibited under this Policy. Although workplace civility is essential to an efficient and healthy working environment, the District recognizes that a variety of good faith employment actions may nonetheless be viewed negatively by an employee who is subject to the action. This policy annet ars does not prohibit or impede supervisors from engaging in taking good faith employment actions. 3.0 DEFINITIONS Protected Classifications: This Policy prohibits harassment, discrimination and retaliation because of a Dveredn individual's protected classification(s). "Protected Classification" includes race _(inc luding, but not limited to, hair texture and protective , religion or religious creed, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, marital status, age (40 and over), medical condition, genetic characteristics or information, military or veteran status, physical or mental disability (whether perceived or actual), reproductive health decision making, and any other basis protected by law. Harassment/Discrimination/Retaliation Prevention 2 Page 30 of 209 7010-005 --- - -- - --------------- -- ------ D-. B. Discrimination: This Policy prohibits treating covered individuals differently and adversely because of the covered individual's protected classification, actual or perceived; because the covered individual associates with a person who is a member of a protected classification, actual or perceived; or because the covered individual participates in a protected activity as defined by this Policy. E—. C. Harassment: This Policy prohibits harassment of a covered individual h"r'nuse of the covered 'ividual's actual or Derceived orotected classificatior Harassment means unwelcome or unwanted words or conduct based on a protected classification that subjectively and objectively offends a covered -4_�individup . Harassment includes, but is not limited to, the following examples of behavior undertaken because of a protected classification: Verbal harassment, such as epithets (nicknames and slang terms), stereotypical comment,,z derogatory or suggestive comments, propositioning, jokes or slurs, including graphic verbal comments about an covered individual's body or that identify a person -covered individual on the basis of his or her -their protected classification. Verbal harassment includes comments on appearance and stories that tend to disparage those of a protected classification. This may include, but is not limited to, inappropriate comments regarding an covered individual's body, physical appearance, attire, sexual prowess, marital status, pregnancy or sexual orientation; unwelcome flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation of a sexual nature; or sexist, patronizing or ridiculing statements that convey derogatory attitudes about a particular gender. 2. Visual forms of harassment qiirh P- 'nah-O the display or circulation of offensive or derogatory visual or written material related to a covered individu !n empleyee or appliGant's protected classification. This may include, but is not limited to, posters, notices, bulletins, cartoons, ')ictures, drawings, sexually suggestive objects or e-mails related to a protected classification. 3. Physical harassment, such as assault, e#en&iveunwelcome touching, impeding or blocking move m ent-,gfabbirk , patting, leering, making express or implied job-related threats in return for submission to physical acts, mimicking, taunting or any physical interference with normal work or movement. This may include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, massaging, pinching, leering, staring unnecessarily, brushing Harassment/Discrimination/Retaliation Prevention 3 Page 31 of 209 7010-005 against or blocking another person, whistling gestures, or making explicit or implied job threats or promises in return for submission to physical acts. 4. Sexual harassment, such as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature or any of the above described conduct when: a. Submission to such conduct is either an expressed or implied term or condition of an covered individual's employment, or b. Submission to or rejection of such conduct is used as the basis for employment decisions affecting such covered individual, or C. Such conduct has the purpose or effect of unreasonably interfering with an covered individual's work performance or creating a hostile, intimidating or offensive work environment. By definition, sexual harassment is not within the course and scope of an covered individual's employment with the District. E. "Protected Activitv" incluaes. but is not to De limited to. ine followina activitv: (1 making a request for an accommodation for a disability; (2) making a request for accommodation for religious beliefs; (3) making a complaint under this Policy; (4) opposing violations of this Policy; or (5) participating in any investigation or Drocedures undertaken Dursuant to this Policv. E—.F. A "romantic or sexual relationship" exists when two District employees become personally involved with each other to the point that includes any of the following: dating, exchange of personal affection, emotional attachment, sexual or physical intimacy, marriage, domestic partnership and/or cohabitation. F.G. The term "dating" includes but is not limited to one or more social meetings under circumstances that may lead to exchange of personal affection, emotional attachment and sexual or physical intimacy. &.H. "Cohabitation" applies to those employees livinn e together as or as if a married and sharinn e room and board, sharinb e children or sharinn e financial and recreational activities together. H-. 1. "Supervisor" means any District employee who has the discretion and authority, in the interest of the employer, to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, discipline, or direct other employees in the performance of District work. The definition "Supervisor" includes those who periodically serve as acting supervisors. Harassment/Discrimination/Retaliation Prevention 4 Page 32 of 209 7010-005 4.0 ROMANTIC AND SEXUAL RELATIONSHIPS BETWEEN SUPERVISORS AND SUBORDINATES Romantic or sexual relationships between supervisors and subordinate employees govered individuals are prohibited, regardless of whether any particular subordinate covered individual is "directly" or otherwise actually being supervised by a particular covered individuals perser�-designated as a "supervisor." There is an inherent imbalance of power and potential for exploitation in such relationships. The relationship may create an appearance of impropriety and lead to charges of favoritism by other covered individualsempleyees. A welcomed sexual relationship may change, with the result that sexual conduct that was once welcome becomes unwelcome and harassing. Such relationships among non -supervisory covered individuals em^'�yees-are discouraged. The involved covered individuals en4p eyees shall be aware that such relationships may deteriorate and result in alleged violations of these types of rules. The allowance of such relationships shall not prevent the imposition of discipline for violation of this policy. A. A supervisor covered individual shall not recommend advancement, contribute to a performance rating or take part in decisions regarding the assignment of another covered individuals ernpleyee-with whom s/he has in the past had a romantic or sexual relationship. B. overed individuals Employees -who have a romantic or sexual relationship may not work within the same department. C. Any proscribed/discouraged relationships existing prior to implementation of this rule, shall be assessed for compliance with the policy and shall be subject to corrective action in accord with this policy. 5.0 GUIDELINES FOR IDENTIFYING HARASSMENT To help clarify conduct which constitutes harassment in violation of this Policy, the following guidelines should be used. A. Harassment includes any conduct which would be "unwelcome" to a reasonable individual and the recipient, and which is taken because of a protected classification. B. Harassment may include conduct to which the recipient covered individual outwardly appear to consent. his no The District does not recognize as a defense that the recipient covered individual appears to have voluntarily "consented" to the conduct at issue by failing to protest about the conduct. A recipient covered individual may not protest for many legitimate reasons, including itea to, the N..,— need to avoid being insubordinate or to avoid being ostracized or fear � being subjected to retaliation. Harassment/Discrimination/Retaliation Prevention 5 Page 33 of 209 7010-005 C. Harassment may include conduct about which no covered individuals omp§ previously complained. fir The fact that no covered individual �mee Dreviously comDlained about the same or substantially similar conduct he^'pccause no does not mean that the conduct is welcomed. Harassment can evolve over time. Small, isolated incidents might be tolerated up to a point. The fact that no one has yet complained does not preclude someone from complaining if the conduct is repeated in the future. D. Harassment may include conduct witnessed by a third Dartv or about which a third party learns, even if they did not witness such conduct. €4e-R-Wisual, verbal, or physical conduct between two covered individualsTeeple-who do not find such conduct to be offensive or inappropriate may constitute harassment if a third party witnesses such conduct later and finds the conduct to be offensive or inappropriate. observes the ce,uGt Gr Iea„S-about the-Ee,UEt later. Conduct can constitute harassment even if it is not explicitly or specifically directed at any particular covered individual. • • • - • - - - • �� - � u�a�in�n.u�ri sic i�ia�i��ii :�i :c r�ii��iw�i�•�i �ia�i �i of this Doli^ even +when the covered individual engaging in the conduct has no ci ihiArti�iA intent to harass. Even well-intentioned conduct can violate this Policy if the conduct is directed at, or implicates a protected classification, and if a reasonable covered individual of the recipient's same protected classification would find it offensive (e.g., hugs, gifts, over attention, endearing nicknames). Intent to harass is irrelevant to determining whether this Policy has been violated. 6.0 RETALIATION Retaliation occurs when aR ^^Vored 'Rd'yffid ,a' o,,,pleyor takes adverse action is taken against a covered individual because of the covered individual's protected activity as defined by this Policy. about h�srneRt Or CIis^rimiRati^�strictly prehibit^ Any act of reprisal -retaliation violates this Policy and will result in appropriate disciplinary action up to and potentially including termination of employment. P • - • • - OUR • M M 9 -To M 27-Z • • • , • �•�::r'7' 1 . d9disciplinary action; 2. cScounseling; Harassment/Discrimination/Retaliation Prevention 6 Page 34 of 209 7010-005 4-.3. singling a person out for harsher treatment; 2-.4. lowering a performance evaluation; 3-..5. failing to hire; 4.6. failing to promote; �5,7. withholding pay increases; 6-.8. assigning more onerous work; 7. abolishing a position; 9_ demotion or discharge 8. mMmaking real or implied threats of intimidation to prevent anal complainant from reporting harassment or discrimination; FA F -I 11. the subject/witness to an investigation divulges investigation reports/witness statements/findings/disciplinary determinations in circumstances reasonably foreseen as causing the complainant to be subject to ridicule, ostracizing, or other adverse conduct; X12. '— aking sides because an complainants has reported harassment or discrimination; 413. s, preading rumors about a complainant or aaoL someone who supports or assists the complainant; 44,14. hunning and avoiding an mal complainant who reports harassment or discrimination; or 42,15. aAany other actions that may be construed as retaliation by the Human Resources and Risk Manager, General Manager, and/or leg District Csounsel. Harassment/Discrimination/Retaliation Prevention 7 Page 35 of 209 11. the subject/witness to an investigation divulges investigation reports/witness statements/findings/disciplinary determinations in circumstances reasonably foreseen as causing the complainant to be subject to ridicule, ostracizing, or other adverse conduct; X12. '— aking sides because an complainants has reported harassment or discrimination; 413. s, preading rumors about a complainant or aaoL someone who supports or assists the complainant; 44,14. hunning and avoiding an mal complainant who reports harassment or discrimination; or 42,15. aAany other actions that may be construed as retaliation by the Human Resources and Risk Manager, General Manager, and/or leg District Csounsel. Harassment/Discrimination/Retaliation Prevention 7 Page 35 of 209 7010-005 B. Well-intentioned attempts to insulate or protect a complainant by changing h,,,s or her the complainant's work environment or schedule or duties or by transferring the complainant to another department may be retaliatory. Before a supervisor takes such action, the supervisor should contact the Human Resources and /Risk and Safety Manager and the General Manage +n order to determine the consistency of such action with this Ppolicy. C. Any act of retaliation will be treated as separate and distinct from the underlying complaint of a olicy violation, regardless of the outcome of the harassment or discrimination complaint. 7.0 REPORTING HARASSMENT, DISCRIMINATION OR RETALIATION A. A covered individual who believes thev have been subiect to discrimination harassment or retaliatior, and does not want to confront the offending person, may make a complaint, either orally or in writing, to "ll en4ptoyee droll report on., . GR4 pct that fits thedefonitien of horassm nS�"minotipn -r retoliotion - --I-- this Delisto � e their immoidioto s inon,ionr eF monacier any supervisor or manager within or outside of their department, Department Head, Human Resources and /Risk anrlc�rrd Safety Manager or equivalent, General Manager, or egal rge ipiselDistrict Counsel without regard to chain of command. }This iRGludeS GORda^t�remploYees, SuGh as GeMMUnity members teers. The covered individual may also seek the advice, assistance or consultation of a supervisor, department head or any management employee. Under no circumstances shall a covered individual who believes that they have been the victim of harassment, discrimination or retaliation be required to first report that conduct to a supervisor or other authority figure if that person or authority figure is the individual who is the subject of the complaint or has failed to remedy the conduct. B. All Dersons shall immediatelv resort anv evidence of harassment. discrimination or retaliation or any complaints of harassment, discrimination or retaliation made to them to their supervisor or manager, any supervisor or manager within or outside of their department. Department Head, Human Resources and /Risk and—safety Manager orequivalent, and -the General Manager, or legal G^„nsolDistrict Counsel_ Harassment/Discrimination/Retaliation Prevention 8 Page 36 of 209 ._1110111111111 •_ A. A covered individual who believes thev have been subiect to discrimination harassment or retaliatior, and does not want to confront the offending person, may make a complaint, either orally or in writing, to "ll en4ptoyee droll report on., . GR4 pct that fits thedefonitien of horassm nS�"minotipn -r retoliotion - --I-- this Delisto � e their immoidioto s inon,ionr eF monacier any supervisor or manager within or outside of their department, Department Head, Human Resources and /Risk anrlc�rrd Safety Manager or equivalent, General Manager, or egal rge ipiselDistrict Counsel without regard to chain of command. }This iRGludeS GORda^t�remploYees, SuGh as GeMMUnity members teers. The covered individual may also seek the advice, assistance or consultation of a supervisor, department head or any management employee. Under no circumstances shall a covered individual who believes that they have been the victim of harassment, discrimination or retaliation be required to first report that conduct to a supervisor or other authority figure if that person or authority figure is the individual who is the subject of the complaint or has failed to remedy the conduct. B. All Dersons shall immediatelv resort anv evidence of harassment. discrimination or retaliation or any complaints of harassment, discrimination or retaliation made to them to their supervisor or manager, any supervisor or manager within or outside of their department. Department Head, Human Resources and /Risk and—safety Manager orequivalent, and -the General Manager, or legal G^„nsolDistrict Counsel_ Harassment/Discrimination/Retaliation Prevention 8 Page 36 of 209 7010-005 9-.C. 9p#er-Bjg_f• to Report to Outside Administrative Agencies: Covered individuals have the eptioi--LLtt. to report harassment, discrimination or retaliation to the U.S. Equal Employment Opportunity Commission (EEOC) or the California Department of �a* Cmnleyment and Housing (DFEH)Civil Rights. These administrative agencies offer certain legal remedies and a complaint process. The nearest offices are listed on the Internet, in the government section of the phone book or employees can check the posters located at the District for office locations and telephone numbers. 8.0 DISTRICT'S RESPONSE TO COMPLAINTimr-r-um i OF HARASSMENT, DISCRIMINATION OR RETALIATION A. Any supervisor, manager, or Department Head who receives a complaint'report regarding harassment, discrimination or retaliation shall immediately report it to the Human Resources and /Risk and Safet Manager or designee and General Manager. Any supervisory or management employee who receives such a report Harassment/Discrimination/Retaliation Prevention 9 Page 37 of 209 impilo. ~11 1 11141 . r 1 . r 11 - r ■ r 1 - . - r . 11 1 9-.C. 9p#er-Bjg_f• to Report to Outside Administrative Agencies: Covered individuals have the eptioi--LLtt. to report harassment, discrimination or retaliation to the U.S. Equal Employment Opportunity Commission (EEOC) or the California Department of �a* Cmnleyment and Housing (DFEH)Civil Rights. These administrative agencies offer certain legal remedies and a complaint process. The nearest offices are listed on the Internet, in the government section of the phone book or employees can check the posters located at the District for office locations and telephone numbers. 8.0 DISTRICT'S RESPONSE TO COMPLAINTimr-r-um i OF HARASSMENT, DISCRIMINATION OR RETALIATION A. Any supervisor, manager, or Department Head who receives a complaint'report regarding harassment, discrimination or retaliation shall immediately report it to the Human Resources and /Risk and Safet Manager or designee and General Manager. Any supervisory or management employee who receives such a report Harassment/Discrimination/Retaliation Prevention 9 Page 37 of 209 7010-005 must in turn direct it to the Human Resources and Risk Manager and General Manager. The Human Resources and Risk Manager, in consultation with the General Manager, will determine what level of investigation and response is necessary. B. Investigation: Upon receipt of a complaint/report of alleged harassment, discrimination or retaliation, the Human Resources and /Risk and Safet Manager., in consultation with the General Manager, will determine what level of investigation tion and response is necessary and will be responsible for coordinating a thorough investigation OR GORS611ta ' R with the reRe Fal ag F (unless they arehe/she named in the complaint.) If the complaint'-eport is against the Human Resources and /Risk and Safety} Manager, the complaint' epor will be processed by the General Manager. If the General Manager is the subject of a complaint by or against the Human Resources and Risk Manager, then (i) legal GOURselDistrict Counsel will implement this Policy ^^mr,l^in+ i unaiREA theGwen 'eras Mana<,er, anda�epa 0 1114esator will be used -in consultation with the Board of Directors., and (ii) an iRdepeR den+outside investigator will be hired, as appropriate, to investigate the complaint. The Human Resources and /Risk and Safet Manager or General Manager, as the case may be, may coordinate the investigation with the complainant's Department Head and may hire an outside investigator if the District deems it appropriate to do so. The type of investigation undertaken and the party chosen to conduct the investigation will depend on the nature of the complaint made and will be determined by the Human Resources and /Risk andSafet� Manager or General Manager. The investigation shall be conducted in a way that ensures, to the extent feasible, the privacy of the parties involved. The percnn designated to investigatore shall immediately report in writing the results of any investigation to the Human Resources and /Risk and oafet Manager or designee, aed-the General Manage., and to -the complainant. The District will not disclose an investigation report except as it deems necessary to support a disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or to comply with the law or a court order. 3-.2. 4. The Human ResourGes/Risk and Safety Manager will report the status of 0nyestigations to the General Manager as appropriate -5-.3. The Human Resources and /Risk anrlc+rrd Safety Manager, in concurrence with the General Manager, may take interim action to diffuse volatile circumstances, such as placing the alleged perpetrator on paid administrative leave or temporarily transferring the alleged perpetrator. Unless the particular facts reasonably require, no interim action should generally be taken to change the complaining individual's working conditions unless the complaining individual voluntarily consents to the temporary change. Harassment/Discrimination/Retaliation Prevention 10 Page 38 of 209 7010-005 6-4. The investigation will typically include interviews with the reporting covered individual, the accused, and any other person who is believed to have relevant knowledge concerning the allegations. The investigator will ask all witnesses to not discuss the investigation/interview with any individuals/employees, and that retaliation against those who report alleged harassment or who participate in the investigation is prohibited. The District takes a proactive approach to potential Policy violations and will conduct an investigation if its officers, supervisors or managers become aware that harassment, discrimination or retaliation may be occurring, regardless of whether the recipient of the alleged action or a third party reports a potential violation. C. Remedial and Disciplinary Action: If the investigation determines that the alleged conduct occurred and that the conduct violated this Policy, the District will take effective remedial action that is designed to end any violation(s) of policy. Any empleyee ^r GffiGer covered individual determined to have violated this Policy will be subject to disciplinary action up to and including termination. Disciplinary action may also be taken against any official, supervisor or manager who condones or ignores potential violations of this Policy, or who otherwise fails to take appropriate action to enforce this Policy. Any official or contractor found to have violated this Policy will be subject to appropriate sanctions. 2-.3. The District will take reasonable steps to protect the reporting Darty/comDlainant from further harassment. discrimination or retaliation. D. Closure: At the conclusion of the investigation, the Human Resources and /Risk aPA Safety Manager will notify the appropriate persons of the disposition of the investigation. 9-.E. If the Human Resources and /Risk gfiq:$a#efy Manager and/or General Manager is accused of prohibited conduct under this Policy, or is the complainant or witness to the events at issue. the District Counsel. in consultation with the Board of Directors. may complete and/or delegate the above enumerated steps. 9M -W Wra0rarnii■: t aw- mom of 9_0 CONFIDENTIALITY Harassment/Discrimination/Retaliation Prevention 11 Page 39 of 209 7010-005 A. The District will make every effort to assure the confidentialitv of comDlaints made under this Policy to the greatest extent allowed by law. However, complete confidentiality may not be possible because of the District's need to investigate the complaint and provide the subject of the complaint their due process rights, if any. B. The District expressly prohibits an employee who is interviewed during the course of the investigation from attempting to influence other employees, including employees who may have witnessed the underlying conduct at issue, while the investigation is open and ongoing. C. An employee may discuss their interview with a designated representative from the employee's employee organization and/or the employee's legal representative. x-010.0 RESPONSIBILITIES A. Employees: in ^rn-erder To establish and maintain a professional working environment, while at the same time preventing harassment, discrimination and retaliation, employees are required to: Set an example of acceptable conduct by not participating in or provoking behavior that violates this Policy. Respond constructively if an individual tells you that your behavior is offensive. People have different ethical values and standards and may be offended by behavior you think is proper. Where the complaint addresses conduct which, if actually occurring, would violate this pPolicy, tell the individual you did not realize your behavior was offensive and immediately cease the conduct. 2. Let fellow employees know when you consider behavior offensive. The District hires people from a wide variety of cultural and ethnic backgrounds, and an individual may not realize behavior he or she thinks is proper could be seen by others as offensive. 3. Model behavior that conforms to this Policy. Treat all individuals in the workplace or on worksites with respect and consideration. 5. Fully cooperate with the District's investigation of complaints made under this Policy. Report any conduct that you witness that fits the definition of harassment, discrimination or retaliation under this Policy, to the reporting art 's/ complainant's immediate supervisor or appropriate authority figures. This includes conduct of non -employees, such as community members and volunteers. Report to their supervisor, manager, Department Head, Human Resources and /Risk an�',,� Safet Manager or equivalent, any instances of harassment, discrimination or retaliation directly Harassment/Discrimination/Retaliation Prevention 12 Page 40 of 209 7010-005 observed, whether or not reported by the employee who is the object of the harassment. Employees are expected to use their best judgment to advance the purpose stated in this Policy. 6. Cooperate with any investigation of any alleged act of harassment, discrimination or retaliation by responding fully and truthfully to all questions posed during the investigation. 7. Take no actions to influence any potential witness while the investigation is ongoing. 8. Participate in periodic trainings on personnel matters as directed and/or required by law. 8--.9. Any person who violates this Policy will be subject to disciplinary action, up to and including discharge, suspension, or other appropriate disciplinary measures. B. Managers and Supervisors: In addition to the responsibilities listed above, managers and supervisors are responsible for the following: Inform employees of this Policy. 2. Implement this Policy by taking all complaints seriously and modeling behavior that is consistent with this Policy. Direct all complaints to the Human Resources and /Risk and Safet Manager. 3. Take e-gi steps necessary to eliminate any form of harassment, discrimination or retaliation observed or brought to ,slherthei attention. 4. Ensure that no department manager, supervisor or other employee retaliates through any action of intimidation, restraint, coercion or discrimination. 5. Monitor the work environment and take appropriate action to stop potential Policy violations. Report violations of this Policy of which he or she becomes aware to the Human Resources and /Risk and Safety Manager, regardless of whether a complaint has been submitted, in a uniformly fair and serious manner - 6 7. Follow up with these-complainantsed to ensure that the offensive conduct about which they complained has stopped and that there have been no reprisals or retaliation or threats of reprisals or retaliation. Inform the complainant about his or her their option to contact the Department of Fair EmpleymeRt and HO GORgCivil Rights and the Equal Employment Harassment/Discrimination/Retaliation Prevention 13 Page 41 of 209 7010-005 Opportunity Commission about filing claims of harassment, discrimination or retaliation. The Human Resources Department shall make available information from the Department of FgCi1 and the Equal Employment Opportunity Commission about filing claims of harassment, discrimination or retaliation with these entities. 9. Assisting and/or advising employees covered individuals regarding this Policy. 7—.10. Assisting in the investigation of complaints involving subordinate covered individualsempleyepks` 11. Maintain confidentiality to the extent possible in investigating any claims of alleged harassment, discrimination or retaliation. 8-.12. Where a complaint is substantiated, assisting in the development of a recommendation concerning an appropriate corrective or disciplinary action in accordance with this Policy. X13. Continue to monitor the workplace after any reported incident of harassment, discrimination or retaliation to determine whether the victim has been subject to any further prohibited conduct. Participate in periodic training as directed and/or required by lay and schedule employees for training. e, e.� ,g:..,,IRM-LW ■ 110.0 DISSEMINATION OF POLICY All employees and elected or appointed officials shall receive a copy of this Policy, when they are hired, elected, or appointed. The Policy may be updated from time to time and redistributed with a form for the employee to sign and return acknowledging that the employee has received, read, and understands this Policy. Harassment/Discrimination/Retaliation Prevention 14 Page 42 of 209 7010-005 0 APPENDICES Appendix A — Supervisor's Checklist — What to Do When You Receive a Report of Harassment Appendix B — Harassment/Discrimination/Retaliation Prevention Acknowledgment Form APPROVED: Nick lsbel!Br;aR VaFga-. Acting YLWDEA President Date Mark Toy MarG MarGaRtOR'O Date General Manager Harassment/Discrimination/Retaliation Prevention 15 Page 43 of 209 7010-005 Appendix A Yorba Linda Water District Supervisor's Checklist What to Do When You Receive a Report of Harassment, Discrimination, and/or Retaliation ❑ Complainant tells you about alleged harassment, discrimination, and/or retaliation. ❑ Tell complainant you are ready to listen. Turn off cell phone, shut your door, and focus full attention on the topic. Make no judgments as to whether the conduct reported is minor or severe; simply assure the complainant that you will follow up promptly according to the District's policy. ❑ Take notes, read back notes to the emscomplainant to confirm accuracy and your comprehension. ❑ Inform complainant his or her that their complaint cannot be held in complete confidence, but will only be shared with those who need to know so the District can conduct a thorough investigation, and to discipline, if appropriate. ❑ Notify Human Resources and appropriate administrator. ❑ Document date and time of report to Human Resources and appropriate administrators consulted. ❑ Human Resources will inform complainant in writing to acknowledge receipt of complaint, indicate approximate time when the complainant can expect a follow-up report, and inform them of the District's no retaliation policy. ❑ Direct all staff to be candid during the investigation. Ask all staff to keep confidential both the questions the investigator asks and the answers the staff member provides. ❑ Advise all staff of the need to treat each other with respect while the investigation is pending; no retaliation or judgment of complainant or accused. ❑ Monitor the work environment. Harassment/Discrimination/Retaliation Prevention Page 44 of 209 7010-005 Appendix B Yorba Linda Water District Harassment/Discrimination/Retaliation Prevention Policy Acknowledgment Form I acknowledge that I have received and read the provisions contained in this Harassment/Discrimination/Retaliation Prevention Policy ("Policy"). I agree to comply with all terms and conditions of the Policy. I understand that it is my responsibility to consult my supervisor or the Human Resources Department if I have any questions that are not answered in the Policy. I also understand that the provisions in this Policy are guidelines and may not address all circumstances that may arise. In such case, the Human Resources Department shall apply the Policy based on factors including but not limited to: past practices, rules of statutory interpretation. Employee Name (Printed) Employee Signature Date Distribution: Original: Personnel File Copy: Employee Harassment/Discrimination/Retaliation Prevention Page 45 of 209 RESOLUTION NO. 2023 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AMENDING THE DISTRICT'S HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY WHEREAS, the Board of Directors of the Yorba Linda Water District routinely review and adopt amendments to District policies; and WHEREAS, the District's General Counsel and Labor Counsel have reviewed the Harassment, Discrimination, and Retaliation Prevention Policy(Policy) and recommended certain amendments; and WHEREAS, the Board of Directors desires to incorporate these amendments in to said Policy. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. Effective March 2, 2023, the Yorba Linda Water District's Harassment, Discrimination, and Retaliation Prevention Policy (7010-005) is hereby amended as attached hereto. PASSED AND ADOPTED this 2nd day of March 2023 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Brett R. Barbre, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2023 -XX Amending Harassment, Discrimination, and Retaliation Prevention Policy 1 of 1 Page 46 of 209 YORBA LINDA WATER DISTRICT HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION 7010-005-POL Dept/Div: Human Resources Approved By: Resolution No. 2023 -XX Effective Date: March XX, 2023 Applicability: District Wide Supersedes: V4 Effective December 12, 2017 See Also: N/A 1.0 Purpose 1.1 The purpose of this Policy is to provide all employees, applicants, elected or appointed officials, interns, volunteers and contractors with an environment that is free from any form of harassment, discrimination and retaliation as defined in this Policy. This Policy establishes a complaint procedure by which the District will investigate and resolve complaints of discrimination, harassment and retaliation by and against District covered individuals. The District encourages all covered individuals to report any conduct that they believe violates this Policy as soon as possible. 2.0 Scope of Policy 2.1 The District has zero tolerance for any conduct that violates this Policy. Conduct need not rise to the level of a violation of federal or state law in order to violate this Policy. Instead, a single act can violate this Policy and provide grounds for discipline or other appropriate sanctions up to and potentially including termination of employment. If you are in doubt as to whether any particular conduct may violate this Policy, do not engage in the conduct and seek guidance from a supervisor, management, the Human Resources/Risk Manager, or the General Manager. 2.2 This Policy covers the following individuals ("covered individuals"): applicants for employment at the District; employees, regardless of rank or title; elected or appointed officials of the District; interns; volunteers; District Counsel; and contractors. 2.3 This Policy prohibits harassment and/or discrimination based on the following: (1) a covered individual's protected classification; (2) the perception that a covered individual has a protected classification; or (3) a covered individual associates with a person who has or is perceived to have a protected classification. This Policy also prohibits retaliation because of a covered individual's protected activity. 2.4 This Policy applies to all terms and conditions of employment, internships and volunteer opportunities, including but not limited to selection, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, training opportunities and compensation. 2.5 It is District policy to provide a procedure for the fair, complete, and timely investigation of alleged harassment, discrimination and retaliation prohibited under this Policy. 2.6 Although workplace civility is essential to an efficient and healthy working environment, the District recognizes that a variety of good faith employment actions may nonetheless be viewed negatively by an employee who is subject to the action. This policy does not prohibit or impede supervisors from engaging in taking good faith employment actions. Page 1 of 12 Page 47 of 209 YORBA LINDA WATER DISTRICT 3.0 Definitions 7010-005-POL 3.1 Protected Classifications - This Policy prohibits harassment, discrimination and retaliation because of a covered individual's protected classification (s). "Protected Classification" includes race (including, but not limited to, hair texture and protective styles), religion or religious creed, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, marital status, age (40 and over), medical condition, genetic characteristics or information, military or veteran status, physical or mental disability (whether perceived or actual), reproductive health decision making, and any other basis protected by law. 3.2 Discrimination - This Policy prohibits treating covered individuals differently and adversely because of the covered individual's protected classification, actual or perceived; because the covered individual associates with a person who is a member of a protected classification, actual or perceived; or because the covered individual participates in a protected activity as defined by this Policy. 3.3 Harassment - This Policy prohibits harassment of a covered individual because of the covered individual's actual or perceived protected classification. Harassment means unwelcome or unwanted words or conduct based on a protected classification that subjectively and objectively offends a covered individual. Harassment includes, but is not limited to, the following examples of behavior undertaken because of a protected classification: 3.3.1 Verbal harassment, such as epithets (nicknames and slang terms), stereotypical comments, derogatory or suggestive comments, propositioning, jokes or slurs, including graphic verbal comments about a covered individual's body or that identify a covered individual on the basis of their protected classification. Verbal harassment includes comments on appearance and stories that tend to disparage those of a protected classification. This may include, but is not limited to, inappropriate comments regarding a covered individual's body, physical appearance, attire, sexual prowess, marital status, pregnancy or sexual orientation; unwelcome flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation of a sexual nature; or sexist, patronizing or ridiculing statements that convey derogatory attitudes about a particular gender. 3.3.2 Visual forms of harassment, such as the display or circulation of offensive or derogatory visual or written material related to a covered individual's protected classification. This may include, but is not limited to, posters, notices, bulletins, cartoons, pictures, drawings, sexually suggestive objects or e-mails related to a protected classification. 3.3.3 Physical harassment, such as assault, unwelcome touching, impeding or blocking movement, patting, leering, making express or implied job-related threats in return for submission to physical acts, mimicking, taunting or any physical interference with normal work or movement. This may include, but is not limited to, kissing, patting, lingering or intimate touches, grabbing, massaging, pinching, leering, staring unnecessarily, brushing against or blocking another person, whistling gestures, or making explicit or implied job threats or promises in return for submission to physical acts. Page 2 of 12 Page 48 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL 3.3.4 Sexual harassment, such as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature or any of the above described conduct when: 3.3.4.1 Submission to such conduct is either an expressed or implied term or condition of a covered individual's employment, or 3.3.4.2 Submission to or rejection of such conduct is used as the basis for employment decisions affecting such covered individual, or 3.3.4.3 Such conduct has the purpose or effect of unreasonably interfering with a covered individual's work performance or creating a hostile, intimidating or offensive work environment. 3.3.4.4 By definition, sexual harassment is not within the course and scope of a covered individual's employment with the District. 3.4 Protected Activity - includes, but is not to be limited to, the following activity: (a) making a request for an accommodation for a disability; (b) making a request for accommodation for religious beliefs; (c) making a complaint under this Policy; (d) opposing violations of this Policy; or (e) participating in any investigation or procedures undertaken pursuant to this Policy. 3.5 Romantic or Sexual Relationship - exists when two District employees become personally involved with each other to the point that includes any of the following: dating, exchange of personal affection, emotional attachment, sexual or physical intimacy, marriage, domestic partnership and/or cohabitation. 3.6 Dating - includes but is not limited to one or more social meetings under circumstances that may lead to exchange of personal affection, emotional attachment and sexual or physical intimacy. 3.7 Cohabitation - applies to those employees living together and sharing room and board, sharing children or sharing financial and recreational activities together. 3.8 Supervisor - means any District employee who has the discretion and authority, in the interest of the employer, to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, discipline, or direct other employees in the performance of District work. The definition "Supervisor" includes those who periodically serve as acting supervisors. 4.0 Romantic and Sexual Relationships Between Supervisors and Subordinates 4.1 Romantic or sexual relationships between supervisors and subordinate covered individuals are prohibited, regardless of whether any particular subordinate covered individual is "directly" or otherwise actually being supervised by a particular covered individuals designated as a "supervisor." There is an inherent imbalance of power and potential for exploitation in such relationships. The relationship may create an appearance of impropriety and lead to charges of favoritism by other covered individuals. A welcomed sexual relationship may change, with the result that sexual conduct that was once welcome becomes unwelcome and harassing. Page 3 of 12 Page 49 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL 4.2 Such relationships among non -supervisory covered individuals are discouraged. The involved covered individuals shall be aware that such relationships may deteriorate and result in alleged violations of these types of rules. The allowance of such relationships shall not prevent the imposition of discipline for violation of this policy. 4.2.1 A supervisor covered individual shall not recommend advancement, contribute to a performance rating or take part in decisions regarding the assignment of another covered individuals with whom s/he has in the past had a romantic or sexual relationship. 4.2.2 Covered individuals who have a romantic or sexual relationship may not work within the same department. 4.2.3 Any proscribed/discouraged relationships existing prior to implementation of this rule, shall be assessed for compliance with the policy and shall be subject to corrective action in accord with this policy. 5.0 Guidelines for Identifying Harassment 5.1 To help clarify conduct which constitutes harassment in violation of this Policy, the following guidelines should be used. 5.1.1 Harassment includes any conduct which would be "unwelcome" to a reasonable individual and the recipient, and which is taken because of a protected classification. 5.1.2 Harassment may include conduct to which the recipient covered individual may outwardly appear to consent. The District does not recognize as a defense that the recipient covered individual appears to have voluntarily "consented" to the conduct at issue by failing to protest about the conduct. A recipient covered individual may not protest for many legitimate reasons, including, but not limited to, the perceived need to avoid being insubordinate or to avoid being ostracized or fear of being subjected to retaliation. 5.1.3 Harassment may include conduct about which no covered individuals previously complained. The fact that no covered individual previously complained about the same or substantially similar conduct does not mean that the conduct is welcomed. Harassment can evolve over time. Small, isolated incidents might be tolerated up to a point. The fact that no one has yet complained does not preclude someone from complaining if the conduct is repeated in the future. 5.1.4 Harassment may include conduct witnessed by a third party or about which a third party learns, even if they did not witness such conduct. Visual, verbal, or physical conduct between two covered individuals who do not find such conduct to be offensive or inappropriate may constitute harassment if a third party witnesses such conduct later and finds the conduct to be offensive or inappropriate. Conduct can constitute harassment even if it is not explicitly or specifically directed at any particular covered individual. 5.1.5 Conduct may be deemed harassment even when the covered individual engaging in the conduct has no subjective intent to harass. Even well-intentioned conduct can violate this Policy if the conduct is directed at, or implicates a protected classification, and if a reasonable covered individual of the recipient's Page 4 of 12 Page 50 of 209 YORBA LINDA WATER DISTRICT 6.0 Retaliation 7010-005-POL same protected classification would find it offensive (e.g., hugs, gifts, over attention, endearing nicknames). Intent to harass is irrelevant to determining whether this Policy has been violated. 6.1 Retaliation occurs when adverse action is taken against a covered individual because of the covered individual's protected activity as defined by this Policy. 6.2 Any act of retaliation violates this Policy and will result in appropriate disciplinary action up to and potentially including termination of employment. 6.3 Adverse action - may include, but is not limited to, the following actions: 6.3.1 disciplinary action; 6.3.2 counseling; 6.3.3 singling a person out for harsher treatment; 6.3.4 lowering a performance evaluation; 6.3.5 failing to hire; 6.3.6 failing to promote; 6.3.7 withholding pay increases; 6.3.8 assigning more onerous work; 6.3.9 abolishing a position; 6.3.10 demotion or discharge; 6.3.11 making real or implied threats of intimidation to prevent a complainant from reporting harassment or discrimination; 6.3.12 the subject/witness to an investigation divulges investigation reports/witness statements/findings/disciplinary determinations in circumstances reasonably foreseen as causing the complainant to be subject to ridicule, ostracizing, or other adverse conduct; 6.3.13 taking sides because a complainant has reported harassment or discrimination; 6.3.14 spreading rumors about a complainant or about someone who supports or assists the complainant; or 6.3.15 shunning and avoiding a complainant who reports harassment or discrimination; 6.3.16 any other actions that may be construed as retaliation by the Human Resources and Risk Manager, General Manager, and/or District Counsel. Page 5 of 12 Page 51 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL 6.4 Well-intentioned attempts to insulate or protect a complainant by changing the complainant's work environment or schedule or duties or by transferring the complainant to another department may be retaliatory. Before a supervisor takes such action, the supervisor should contact the Human Resources and Risk Manager and the General Manager to determine the consistency of such action with this Policy. 6.5 Any act of retaliation will be treated as separate and distinct from the underlying complaint of a Policy violation, regardless of the outcome of the harassment or discrimination complaint. 7.0 Reporting Harassment, Discrimination, or Retaliation 7.1 A covered individual who believes they have been subject to discrimination, harassment or retaliation, and does not want to confront the offending person, may make a complaint, either orally or in writing, to any supervisor or manager within or outside of their department, Department Head, Human Resources and Risk Manager or equivalent, General Manager, or District Counsel without regard to chain of command. The covered individual may also seek the advice, assistance or consultation of a supervisor, department head or any management employee. Under no circumstances shall a covered individual who believes that they have been the victim of harassment, discrimination or retaliation be required to first report that conduct to a supervisor or other authority figure if that person or authority figure is the individual who is the subject of the complaint or has failed to remedy the conduct. 7.2 All persons shall immediately report any evidence of harassment, discrimination or retaliation or any complaints of harassment, discrimination or retaliation made to them to their supervisor or manager, any supervisor or manager within or outside of their department, Department Head, Human Resources and Risk Manager or equivalent, the General Manager, or District Counsel. 7.3 Right to Report to Outside Administrative Agencies: Covered individuals have the right to report harassment, discrimination or retaliation to the U.S. Equal Employment Opportunity Commission (EEOC) or the California Department of Civil Rights. These administrative agencies offer certain legal remedies and a complaint process. The nearest offices are listed on the Internet, in the government section of the phone book or employees can check the posters located at the District for office locations and telephone numbers. 8.0 District's Response to Complaint, Report of Harassment, Discrimination, or Retaliation 8.1 Any supervisor, manager, or Department Head who receives a complaint/report regarding harassment, discrimination or retaliation shall immediately report it to the Human Resources and Risk Manager or designee and General Manager. Any supervisory or management employee who receives such a report must in turn direct it to the Human Resources and Risk Manager and General Manager. The Human Resources and Risk Manager, in consultation with the General Manager, will determine what level of investigation and response is necessary. 8.2 Investigation - Upon receipt of a complaint/report of alleged harassment, discrimination or retaliation, the Human Resources and Risk Manager, in consultation with the General Manager, will determine what level of investigation and response is necessary and will be responsible for coordinating a thorough investigation (unless they are named in the complaint.) If the complaint/report is against the Human Resources and Risk Manager, Page 6 of 12 Page 52 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL the complaint/report will be processed by the General Manager. If the General Manager is the subject of a complaint by or against the Human Resources and Risk Manager, then (i) District Counsel will implement this Policy in consultation with the Board of Directors and (ii) an outside investigator will be hired, as appropriate, to investigate the complaint. 8.2.1 The Human Resources and Risk Manager or General Manager, as the case may be, may coordinate the investigation with the complainant's Department Head and may hire an outside investigator if the District deems it appropriate to do so. The type of investigation undertaken and the party chosen to conduct the investigation will depend on the nature of the complaint made and will be determined by the Human Resources and Risk Manager or General Manager. The investigation shall be conducted in a way that ensures, to the extent feasible, the privacy of the parties involved. 8.2.2 The investigator shall immediately report in writing the results of any investigation to the Human Resources and Risk Manager or designee, the General Manager, and the complainant. The District will not disclose an investigation report except as it deems necessary to support a disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or to comply with the law or a court order. 8.2.3 The Human Resources and Risk Manager, in concurrence with the General Manager, may take interim action to diffuse volatile circumstances, such as placing the alleged perpetrator on paid administrative leave or temporarily transferring the alleged perpetrator. Unless the particular facts reasonably require, no interim action should generally be taken to change the complaining individual's working conditions unless the complaining individual voluntarily consents to the temporary change. 8.2.4 The investigation will typically include interviews with the reporting covered individual, the accused, and any other person who is believed to have relevant knowledge concerning the allegations. The investigator will ask all witnesses to not discuss the investigation/interview with any individuals/employees, and that retaliation against those who report alleged harassment or who participate in the investigation is prohibited. 8.2.5 The District takes a proactive approach to potential Policy violations and will conduct an investigation if its officers, supervisors or managers become aware that harassment, discrimination or retaliation may be occurring, regardless of whether the recipient of the alleged action or a third party reports a potential violation. 8.3 Remedial and Disciplinary Action - If the investigation determines that the alleged conduct occurred and that the conduct violated this Policy, the District will take effective remedial action that is designed to end any violation(s) of policy. 8.3.1 A covered individual determined to have violated this Policy will be subject to disciplinary action up to and including termination. 8.3.2 Disciplinary action may also be taken against any official, supervisor or manager who condones or ignores potential violations of this Policy, or who otherwise fails to take appropriate action to enforce this Policy. Any official or contractor found to have violated this Policy will be subject to appropriate sanctions. Page 7 of 12 Page 53 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL 8.3.3 The District will take reasonable steps to protect the reporting party/complainant from further harassment, discrimination or retaliation. 8.4 Closure - At the conclusion of the investigation, the Human Resources and Risk Manager will notify the appropriate persons of the disposition of the investigation. 8.5 If the Human Resources and Risk Manager and/or General Manager is accused of prohibited conduct under this Policy, or is the complainant or witness to the events at issue, the District Counsel, in consultation with the Board of Directors, may complete and/or delegate the above enumerated steps. 9.0 Confidentiality 9.1 The District will make every effort to assure the confidentiality of complaints made under this Policy to the greatest extent allowed by law. However, complete confidentiality may not be possible because of the District's need to investigate the complaint and provide the subject of the complaint their due process rights, if any. 9.2 The District expressly prohibits an employee who is interviewed during the course of the investigation from attempting to influence other employees, including employees who may have witnessed the underlying conduct at issue, while the investigation is open and ongoing. 9.3 An employee may discuss their interview with a designated representative from the employee's employee organization and/or the employee's legal representative. 10.0 Responsibilities 10.1 Employees - To establish and maintain a professional working environment, while at the same time preventing harassment, discrimination and retaliation, employees are required to: 10.1.1 Set an example of acceptable conduct by not participating in or provoking behavior that violates this Policy. Respond constructively if an individual tells you that your behavior is offensive. People have different ethical values and standards and may be offended by behavior you think is proper. Where the complaint addresses conduct which, if actually occurring, would violate this Policy, tell the individual you did not realize your behavior was offensive and immediately cease the conduct. 10.1.2 Let fellow employees know when you consider behavior offensive. The District hires people from a wide variety of cultural and ethnic backgrounds, and an individual may not realize behavior he or she thinks is proper could be seen by others as offensive. 10.1.3 Model behavior that conforms to this Policy. 10.1.4 Treat all individuals in the workplace or on worksites with respect and consideration. 10.1.5 Fully cooperate with the District's investigation of complaints made under this Policy. Report any conduct that you witness that fits the definition of harassment, discrimination or retaliation under this Policy, to the reporting Page 8 of 12 Page 54 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL party's/complainant's immediate supervisor or appropriate authority figures. This includes conduct of non -employees, such as community members and volunteers. Report to their supervisor, manager, Department Head, Human Resources and Risk Manager or equivalent, any instances of harassment, discrimination or retaliation directly observed, whether or not reported by the employee who is the object of the harassment. Employees are expected to use their best judgment to advance the purpose stated in this Policy. 10.1.6 Cooperate with any investigation of any alleged act of harassment, discrimination or retaliation by responding fully and truthfully to all questions posed during the investigation. 10.1.7 Take no actions to influence any potential witness while the investigation is ongoing. 10.1.8 Participate in periodic trainings on personnel matters as directed and/or required by law. 10.1.9 Any person who violates this Policy will be subject to disciplinary action, up to and including discharge, suspension, or other appropriate disciplinary measures. 10.2 Managers and Supervisors: In addition to the responsibilities listed above, managers and supervisors are responsible for the following: 10.2.1 Inform employees of this Policy. 10.2.2 Implement this Policy by taking all complaints seriously and modeling behavior that is consistent with this Policy. Direct all complaints to the Human Resources and Risk Manager. 10.2.3 Take all steps necessary to eliminate any form of harassment, discrimination or retaliation observed or brought to their attention. 10.2.4 Ensure that no department manager, supervisor or other employee retaliates through any action of intimidation, restraint, coercion or discrimination. 10.2.5 Monitor the work environment and take appropriate action to stop potential Policy violations. 10.2.6 Report violations of this Policy of which he or she becomes aware to the Human Resources and Risk Manager, regardless of whether a complaint has been submitted, in a uniformly fair and serious manner. 10.2.7 Follow up with complainants to ensure that the offensive conduct about which they complained has stopped and that there have been no reprisals or retaliation or threats of reprisals or retaliation. 10.2.8 Inform the complainant about their option to contact the Department of Civil Rights and the Equal Employment Opportunity Commission about filing claims of harassment, discrimination or retaliation. The Human Resources Department shall make available information from the Department of Civil Rights and the Equal Employment Opportunity Commission about filing claims of harassment, discrimination or retaliation with these entities. Page 9 of 12 Page 55 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL 10.2.9 Assisting and/or advising covered individuals regarding this Policy. 10.2.10 Assisting in the investigation of complaints involving subordinate covered individuals. 10.2.11 Maintain confidentiality to the extent possible in investigating any claims of alleged harassment, discrimination or retaliation. 10.2.12 Where a complaint is substantiated, assisting in the development of a recommendation concerning an appropriate corrective or disciplinary action in accordance with this Policy. 10.2.13 Continue to monitor the workplace after any reported incident of harassment, discrimination or retaliation to determine whether the victim has been subject to any further prohibited conduct. 10.2.14 Participate in periodic training as directed and/or required by law and schedule employees for training. 11.0 Dissemination of Policy 11.1 All employees and elected or appointed officials shall receive a copy of this Policy, when they are hired, elected, or appointed. The Policy may be updated from time to time and redistributed with a form for the employee to sign and return acknowledging that the employee has received, read, and understands this Policy. 12.0 Appendices Appendix A - Supervisor's Checklist - What to Do When You Receive a Report of Harassment Appendix B - Harassment/Discrimination/Retaliation Prevention Acknowledgment Form Attested By: Nick Isbell, Acting YLWDEA President Mark Toy, General Manager Date: Pagel 0 of 12 Page 56 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION APPENDIX A SUPERVISOR'S CHECKLIST What to Do When You Receive a Report of Harassment, Discrimination, and/or Retaliation ❑ Complainant tells you about alleged harassment, discrimination, and/or retaliation. ❑ Tell complainant you are ready to listen. Turn off cell phone, shut your door, and focus full attention on the topic. Make no judgments as to whether the conduct reported is minor or severe; simply assure the complainant that you will follow up promptly according to the District's policy. ❑ Take notes, read back notes to the complainant to confirm accuracy and your comprehension. ❑ Inform complainant that their complaint cannot be held in complete confidence, but will only be shared with those who need to know so the District can conduct a thorough investigation, and to discipline, if appropriate. ❑ Notify Human Resources and appropriate administrator. ❑ Document date and time of report to Human Resources and appropriate administrators consulted. ❑ Human Resources will inform complainant in writing to acknowledge receipt of complaint, indicate approximate time when the complainant can expect a follow-up report, and inform them of the District's no retaliation policy. ❑ Direct all staff to be candid during the investigation. Ask all staff to keep confidential both the questions the investigator asks and the answers the staff member provides. ❑ Advise all staff of the need to treat each other with respect while the investigation is pending; no retaliation or judgment of complainant or accused. ❑ Monitor the work environment. Page 11 of 12 Page 57 of 209 YORBA LINDA WATER DISTRICT 7010-005-POL HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION APPENDIX B POLICY ACKNOWLEDGEMENT I acknowledge that I have received and read the provisions contained in this Harassment, Discrimination, and Retaliation Prevention Policy (Policy). I agree to comply with all terms and conditions of the Policy. I understand that it is my responsibility to consult my supervisor or the Human Resources Department if I have any questions that are not answered in this Policy. I also understand that the provisions in this Policy are guidelines and may not address all circumstances that may arise. In such case, the Human Resources Department shall apply the Policy based on factors including but not limited to past practices and rules of statutory interpretation. Employee Printed Name Employee Signature Distribution: Employee's Personnel File Date Page 12 of 12 Page 58 of 209 ITEM NO. 8.3. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Keri Hollon, Accounting Assistant II SUBJECT: Payments of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,267,151.10. BACKGROUND: Section 31302 of the California Water Code says the District shall pay demands made against it when the Board of Directors has approved them. Pursuant to law, staff is hereby submitting the list of disbursements for February 3, 2023 through March 2, 2023, for the Board of Directors' approval. Items within this disbursement list include: Ten Highest Expenses for Disbursement Municipal Water District 265,188.97 Water Deliveries - Dec 2022 Pacific Hydrotech Corporation 263,765.24 J18-27 Hidden Hills Booster Pump Station Service CWA/JPIA 136,587.96 Medical & Dental Premium Mar 2023 Southern Calif Edison Co. 117,488.19 Electricity Charges - Jan 2023 Various Locations Southern Calif Gas Co. 110,913.74 Gas Charges - Jan 2023 Various Locations Aqua -Metric Sales Co. 92,010.73 Operations Work Material United Water Works, Inc. 45,599.67 Operations Work Material & Y Asphalt Contractors Inc. 41,958.80 Permanent Asphalt Repairs - Various Locations South Coast AQMD 36,831.01 Annual Emissions Report CertaPro Painters of Huntington Beach 36,800.00 Painting for Springview Booster Station Other Routine Invoices Accounts Payable Check Register Total Payroll No. 03 Payroll No. 04 Total Disbursements $ 1,147,144.31 $ 452,059.56 $ 1,599,203.87 $ 326,595.04 341,352.19 $ 2,267,151.10 A summary of the disbursements is attached. Page 59 of 209 ATTACHMENTS: Cap Sheet for March 02, 2023 Check Register for February 16, 2023 Check Register for March 02, 2023 Page 60 of 209 Summary of Disbursements March 2, 2023 CHECK NUMBERS: 2/16/2023 Computer Checks 81470-81543 $ 339,667.36 3/2/2023 Computer Checks 81552-81619 751,396.23 $ 1,091,063.59 WIRES: W020923 Southern Calif Edison Co. $ 117,488.19 W021423 Southern Calif Gas Co. 110,913.74 W021523 Municipal Water District 265,188.97 W021523A Switch Ltd 667.00 W030323 American Business Bank 13,882.38 $ 508,140.28 TOTAL OF CHECKS & WIRES $ 1,599,203.87 PAYROLL NO. 03: Direct Deposits $ 203,608.85 Payroll Taxes 52,012.73 EFT -- CalPERS 49,192.42 Third Party Checks 81466-81469 21,781.04 $ 326,595.04 PAYROLL NO. 04: Direct Deposits $ 212,907.72 Payroll Taxes 54,278.27 EFT -- CalPERS 49,703.84 Third Party Checks 81544-81551 24,462.36 $ 341,352.19 TOTAL OF PAYROLL $ 667,947.23 DISBURSEMENT TOTAL $ 2,267,151.10 ---------------------------------------------------------------- ---------------------------------------------------------------- APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MARCH 2, 2023 ---------------------------------------------------------------- ---------------------------------------------------------------- Page 61 of 209 Yorba Linda Water District Check Register For Checks Dated: 02/03/2023 thru 02/16/2023 Check No. Date Vendor Name Amount Description 81470 02/16/2023 FORCE HOLDINGS WEST 457.31 CUSTOMER REFUND 81471 02/16/2023 OPEN DOOR LABS INC 410.73 CUSTOMER REFUND 81472 02/16/2023 REDFINNOW 388.74 CUSTOMER REFUND 81473 02/16/2023 EAGLE PETROLEUM 385.74 CUSTOMER REFUND 81474 02/16/2023 BILL MCCUE 974.88 REFUND FOR 2023 PREMIUM OVERPAYMENT 81475 02/16/2023 AIRGAS INC 199.11 WELDING SUPPLIES 81476 02/16/2023 Albert A. Webb Associates 2,466.25 J09-22 #22 WELL 22 PROFESSIONAL SERVICES DECEMBER 2022 81477 02/16/2023 Alternative Hose Inc. 1,125.52 PARTS FOR WELL #18 & HOSE FOR HYDRANT CREW 81478 02/16/2023 Amazon Capital Services 183.41 OFFICE & SAFETY EQUIPMENT 81479 02/16/2023 Aqua -Metric Sales Co. 92,010.73 OPERATIONS WORK MATERIAL 81480 02/16/2023 Aramark 743.95 UNIFORM SERVICE 81481 02/16/2023 AT & T - Calnet3 138.02 ATT CALNET 81482 02/16/2023 BASE HILL INC. 6,142.58 JANITORIAL SERVICES 81483 02/16/2023 B.L. Wallace Distributor, Inc. 268.25 METER BOXES 81484 02/16/2023 BrightView Tree Care Services Inc. 2,580.00 LANDSCAPE SERVICE FOR FAIRMONT & ELK MOUNTAIN 81485 02/16/2023 CDW Government, Inc 288.24 KEYBOARD FOR IT 81486 02/16/2023 CertaPro Painters of Huntigton Beach 36,800.00 PAINTING FOR SPRINGVIEW BOOSTER STATION 81487 02/16/2023 CIPO CLOUD SOFTWARE INC 650.00 CLOUD MONTHLY SUBSCRIPTION 81488 02/16/2023 City Of Anaheim - Anaheim Public Utilities 17,690.51 J09-22 FEES FOR TRANSFORMER 81489 02/16/2023 Clinical Lab. Of San Bern. 1,560.00 WATER QUALITY LAB WORK 81490 02/16/2023 Coastal Ignition & Controls 438.94 PARTS FOR HIGHLAND BOOSTER 81491 02/16/2023 Dell Financial Services LLC 935.48 POWEREDGE RENEWAL 81492 02/16/2023 Dean Criske Trucking 1,576.76 ROAD MATERIAL 81493 02/16/2023 E. H. Wachs Company 1,188.24 CONTROL CABLE FOR VALVE TURNER 81494 02/16/2023 Energy Environmental Soln, Inc 2,750.00 ICE TESTING FOR VALLEY VIEW 81495 02/16/2023 George Chevrolet 32,156.64 NEW UNIT#243 81496 02/16/2023 Gladwell Governmental Services Inc. 300.00 RECORDS RETENTION LEGAL REVIEW 81497 02/16/2023 Grainger 132.19 PARTS FOR UNIT#240 81498 02/16/2023 Harrington Industrial 458.43 PRODUCTION REPAIR PARTS 81499 02/16/2023 Hayes Automation Inc. 396.27 SAFETY EQUIPMENT 81500 02/16/2023 Hushmand Associates Inc 4,983.00 118-27 HIDDEN HILLS SERVICE NOVEMBER 2022 81501 02/16/2023 JACK DOHENY COMPANIES INC 1,680.22 SEWER HOSE PARTS 81502 02/16/2023 Jackson's Auto Supply - Napa 11.14 PARTS FOR LAKEVIEW ENGINE 81503 02/16/2023 Jacqueline Segura 71.02 MILEAGE REIMBURSEMENT- CWEA HR GROUP MEETING & EVENT SUPPLIES 81504 02/16/2023 John Decriscio 90.00 CERTIFICATE REIMBURSEMENT- WATER TREATMENT OPERATOR 81505 02/16/2023 John R Brundahl III 105.00 CERTIFICATE REIMBURSEMENT- D5 81506 02/16/2023 Jon's Flags & Poles, Inc. 1,071.04 FLAG FOR VARIOUS SITES 81507 02/16/2023 KB Design 1,247.91 HATS WITH YLWD LOGO 81508 02/16/2023 Kimball Midwest 482.93 MECHANIC SHOP SUPPLIES 81509 02/16/2023 Liebert Cassidy Whitmore 1,924.00 PROFESSIONAL SERVICES DECEMBER 2022 81510 02/16/2023 LPR-Laser Printer Repair Co 140.86 ON SITE SERVICE REPAIRS 81511 02/16/2023 Mario S. Banuelos 2,700.00 J22-43 & HIDDEN HILLS WELDING WORK 81512 02/16/2023 Mc Fadden -Dale Hardware 68.31 PRODUCTION HARDWARE SUPPLIES & PARTS FOR WELL #18 81513 02/16/2023 Mid -West Hose & Specialty, Inc 160.32 SEWER HOSE PARTS 81514 02/16/2023 Municipal Water District 40.00 J22-39 WATER CONTROL LOST METER TESTING FY2022 81515 02/16/2023 GovernmentJobs.com Inc. DBA NEOGOV 3,271.00 ONBOARD SOFTWARE LICENSE 4/23-4/24 81516 02/16/2023 Nickey Kard Lock Inc 4,819.79 FUEL 1/l/23-1/15/23 81517 02/16/2023 Norm's Refrigeration & Ice Equipment 89.86 ICE MACHINE MAINTENANCE 81518 02/16/2023 Office Solutions 46.49 OFFICE SUPPLIES 81519 02/16/2023 Orange County - Tax Collector 248.00 OCSD RADIO CHARGE 81520 02/16/2023 County of Orange 240.33 J21-36 PROFESSIONAL SERVICES DECEMBER 2022 81521 02/16/2023 Orkin Pest Control 458.00 PEST CONTROL 81522 02/16/2023 OUR FIRST AID COMPANY 340.06 FIRST AID SUPPLIES 81523 02/16/2023 P.T.I. Sand & Gravel, Inc. 1,366.66 ROAD MATERIAL 81524 02/16/2023 Red Wing Shoes 232.73 SAFETY BOOTS FOR STAFF 81525 02/16/2023 Resource Computer Solutions 18,395.50 IT CONSULTING 01/15/23-02/14/23 81526 02/16/2023 RKI Engineering, LLC 17,040.00 SCADA CONTROL SUPPORT 81527 02/16/2023 RMJ Technologies 442.64 GTB KITS FOR VEHICLES 81528 02/16/2023 Shred Confidential, Inc. 79.88 MONTHLY SHRED SERVICE 81529 02/16/2023 Southern California Water Coalition 1,000.00 2023 MEMBERSHIP DUES 81530 02/16/2023 Rachel Padilla/Petty Cash 80.62 SAFETY MEETING SUPPLIES, PRODUCTION PARTS, LUNCHEON SUPPLIES 81531 02/16/2023 Sunrise Medical Group 215.00 EMPLOYEE PHYSICALS Page 62 of 209 81532 02/16/2023 Tetra Tech, Inc. 81533 02/16/2023 Titan Water Technology Inc 81534 02/16/2023 Trane U.S. Inc. 81535 02/16/2023 United Industries 81536 02/16/2023 United Water Works, Inc. 81537 02/16/2023 Vision Service Plan 81538 02/16/2023 West Coast Batteries Inc 81539 02/16/2023 Western A/V 81540 02/16/2023 Zep Manufacturing 81541 02/16/2023 City Of Placentia 81542 02/16/2023 Raftelis Financial Consultants 81543 02/16/2023 U S Postal Service (Halsey) W020923 02/09/2023 Southern Calif Edison Co. W021423 02/14/2023 Southern Calif Gas Co. W021523 02/15/2023 Municipal Water District W021523A 02/15/2023 Switch Ltd 2,335.00 J20-46 & J20-37 PROFESSIONAL SERVICES NOVEMBER 2022 295.00 QUARTERLY AC SERVICE 177.39 HEATER ASSEMBLY FOR BUILDING 2 257.11 OPERATIONS PPE 45,599.67 OPERATIONS WORK MATERIAL 2,572.94 VISION SERVICE PLAN - FEBRUARY 2023 2,908.42 BATTERIES FOR UNIT #221, 179 & VALLEY VIEW ENGINE 360.00 CAMERA FEE ON SITE SERVICE 647.33 CLEANING SUPPLIES 6,812.77 SEWER COLLECTIONS -JANUARY 2023 5,762.50 PROFESSIONAL SERVICES DECEMBER 2022 3,000.00 REPLENISH FUNDS FOR POSTAL METER 117,488.19 ELECTRICITY CHARGES - JANUARY 2023 VARIOUS LOCATIONS 110,913.74 GAS CHARGES - JANUARY 2023 VARIOUS LOCATIONS 265,188.97 WATER DELIVERIES - DECEMBER 2022 667.00 DATA HOSTING CO -LOCATION 568,069.29 Payroll Checks #03 203,608.85 52,012.73 49,192.42 751.84 87.42 3,623.91 17,317.87 326,595.04 Page 63 of 209 02/02/2023 PAYROLL - EMPLOYEE DIRECT DEPOSIT 02/02/2023 PAYROLL - PAYROLL TAX PAYMENT 02/02/2023 PAYROLL-CALPERS & TASC 81466 02/02/2023 California State Disbursement Unit 81467 02/02/2023 Colonial Life & Accident 81468 02/02/2023 Lincoln Financial Group 81469 02/02/2023 Nationwide Retirement Solutions 2,335.00 J20-46 & J20-37 PROFESSIONAL SERVICES NOVEMBER 2022 295.00 QUARTERLY AC SERVICE 177.39 HEATER ASSEMBLY FOR BUILDING 2 257.11 OPERATIONS PPE 45,599.67 OPERATIONS WORK MATERIAL 2,572.94 VISION SERVICE PLAN - FEBRUARY 2023 2,908.42 BATTERIES FOR UNIT #221, 179 & VALLEY VIEW ENGINE 360.00 CAMERA FEE ON SITE SERVICE 647.33 CLEANING SUPPLIES 6,812.77 SEWER COLLECTIONS -JANUARY 2023 5,762.50 PROFESSIONAL SERVICES DECEMBER 2022 3,000.00 REPLENISH FUNDS FOR POSTAL METER 117,488.19 ELECTRICITY CHARGES - JANUARY 2023 VARIOUS LOCATIONS 110,913.74 GAS CHARGES - JANUARY 2023 VARIOUS LOCATIONS 265,188.97 WATER DELIVERIES - DECEMBER 2022 667.00 DATA HOSTING CO -LOCATION 568,069.29 Payroll Checks #03 203,608.85 52,012.73 49,192.42 751.84 87.42 3,623.91 17,317.87 326,595.04 Page 63 of 209 Check No. 81552 81553 81554 81555 81556 81557 81558 81559 81560 81561 81562 81563 81564 81565 81566 81567 81568 81569 81570 81571 81572 81573 81574 81575 81576 81577 81578 81579 81580 81581 81582 81583 81584 81585 81586 81587 81588 81589 81590 81591 81592 81593 81594 81595 81596 81597 81598 81599 81600 81601 81602 81603 81604 81605 81606 Yorba Linda Water District Check Register For Checks Dated: 02/17/2023thru 03/02/2023 Date Vendor Name 03/02/2023 REAL ESTATE ESTABLISHMENT 03/02/2023 AMY DELACUADRA 03/02/2023 CHRISTIN EDWARDS 03/02/2023 MATTHEW MONTGOMERY 03/02/2023 DANIELYANG 03/02/2023 DOREEN BOYLES 03/02/2023 ACWA/JPIA 03/02/2023 Amazon Capital Services 03/02/2023 Ara mark 03/02/2023 AT & T - Calnet3 03/02/2023 A & Y Asphalt Contractors Inc. 03/02/2023 Best Drilling and Pump, Inc. 03/02/2023 CDW Government, Inc 03/02/2023 City Of Anaheim - Anaheim Public Utilities 03/02/2023 Coast Surveying, Inc. 03/02/2023 Communications Lab 03/02/2023 Core & Main LP 03/02/2023 Culligan of Santa Ana 03/02/2023 De Nora Water Technologies, Inc 03/02/2023 Dick's Lock & Safe Inc. 03/02/2023 Discount Tire Centers (Andonian Enterprises Inc.; 03/02/2023 Elite Equipment Inc 03/02/2023 Energy Environmental Soln, Inc 03/02/2023 Enthalpy Analytical, Inc. 03/02/2023 FedEx Office 03/02/2023 Fieldman Rolapp & Associates 03/02/2023 Foundation Building Materials 03/02/2023 Fuller Truck Accessories 03/02/2023 General Pump Co., Inc. 03/02/2023 George Chevrolet 03/02/2023 Harrington Industrial 03/02/2023 Infosend Inc. 03/02/2023 Inland Group 03/02/2023 Jackson's Auto Supply - Napa 03/02/2023 Kidman Gagen Law 03/02/2023 Killingsworth Gear 03/02/2023 Managed Health Network 03/02/2023 MAP Communications 03/02/2023 Mc Fadden -Dale Hardware 03/02/2023 Michael K. Nunley & Associates 03/02/2023 Mohammad Ammar Tohmeh 03/02/2023 Murcal, Inc. 03/02/2023 NatPay Online Business Solutions 03/02/2023 Nickey Kard Lock Inc 03/02/2023 Nickey Petroleum Co Inc 03/02/2023 North American Recycling and Crushing, LLC 03/02/2023 Office Solutions 03/02/2023 County of Orange 03/02/2023 Orkin Pest Control 03/02/2023 Pacific Hydrotech Corporation 03/02/2023 Phil's Arbor Care 03/02/2023 Red Wing Shoes 03/02/2023 Schorr Metals, Inc. 03/02/2023 Security Solutions 03/02/2023 SKC West, Inc. Amount Description 414.79 CUSTOMER REFUND 102.96 CUSTOMER REFUND 153.16 CUSTOMER REFUND 42.68 CUSTOMER REFUND 45.47 CUSTOMER REFUND 22.21 CUSTOMER REFUND 136,587.96 MEDICAL & DENTAL PREMIUM MARCH 2023 602.31 PRODUCTION, IT, & OFFICE SUPPLIES 402.80 UNIFORM SERVICE 1,356.99 ATT CALNET 41,958.80 PERMANENT ASPHALT REPAIRS - VARIOUS LOCATIONS 19,250.00 ELK MOUNTAIN SEAL REPLACEMENT 237.40 HEADSET FOR CUSTOMER SERVICE 7,507.29 ELECTRICAL CHARGES JANUARY 2023 - VARIOUS LOCATIONS 24,110.00 J22-48 & J23-02 PROFESSIONAL SERVICES JANUARY 2023 5,000.00 PROFESSIONAL SERVICES JANUARY 2023 1,446.30 OPERATIONS WORK MATERIAL 2,216.10 EQUIPMENT PE SOFTENER 387.04 SWITCH FOR PRODUCTION 706.43 KEY COPIES & LOCK SERVICE 1,668.75 TIRES FOR UNIT #193 242.98 EQUIPMENT REPAIRS 3,900.00 ICE TESTING FOR LAKEVIEW 8,052.50 WATER QUALITY TESTING 16.81 SHIPPING EXPENSE 2,517.00 PROFESSIONAL SERVICES 12/13/22-1/31/23 225.52 INSULATION FOR BUILDING REPAIR 1,349.03 SIDE BOXES FOR UNIT#243 18,824.40 WELL #20 SERVICE 31,192.87 NEW UNIT#244 743.93 CL2 PARTS & FACILITY REPAIR PARTS 5,496.59 BILLING & POSTAGE CUSTOMER BILL 1,685.06 PARTS FOR UNITS #210 & 215 24.99 PART FOR UNIT #202 29,802.30 LEGAL SERVICES - JANUARY 2023 823.20 FREIGHT FOR ENGINE PARTS 177.75 EAP - FEBRUARY 2023 438.61 AFTER HOURS PHONE SERVICE 151.81 PRODUCTION REPAIR PARTS & PARTS FOR UNIT #243 35,600.67 J21-32 PROFESSIONAL SERVICES JANUARY 2023 54.00 J21-46 GAS UTILITY MAP REQUEST FEE REIMBURSEMENT 5,508.89 WELL #18 SERVICE WORK & PARTS 94.70 DOCULIVERY- JANUARY 2023 8,516.13 FUEL 1/16/23-1/31/23 2,618.58 DIESEL FOR SEWER VEHICLES 1,275.00 DISPOSAL OF OLD ROAD MATERIAL 371.41 OFFICE SUPPLIES 71.07 LANDFILL FEES 208.00 PEST CONTROL 263,765.24 J18-27 HIDDEN HILLS BOOSTER PUMP STATION SERVICE 2,600.00 RICHFIELD TREE SERVICE 224.11 SAFETY BOOTS FOR STAFF 485.11 METER LID 2,400.00 SECURITY SITE WORK FOR FAIRMONT 676.86 PARTS FOR GAS DETECTORS Page 64 of 209 81607 81608 81609 81610 81611 81612 81613 81614 81615 81616 81617 81618 81619 W030323 81544 81545 81546 81547 81548 81549 81550 81551 03/02/2023 South Coast AQMD 03/02/2023 The Bee Man 03/02/2023 Townsend Public Affairs, Inc. 03/02/2023 Trane U.S. Inc. 03/02/2023 Trane U.S. Inc. 03/02/2023 Underground Service Alert 03/02/2023 UNUM Life Insurance Co. of America 03/02/2023 United Water Works, Inc. 03/02/2023 Web Cam Pro Shop 03/02/2023 West Coast Batteries Inc 03/02/2023 Western A/V 03/02/2023 Zetroc Electric LLC 03/02/2023 Safety-Kleen Systems Inc 03/03/2023 American Business Bank 36,831.01 ANNUAL EMISSIONS REPORT 180.00 COLONY ABATEMENT 10,000.00 CONSULTING SERVICES - OCTOBER 2022 & FEBRUARY 2023 2,038.07 J21-45 HEATER ASSEMBLY PARTS & SALES TAX 271.61 J21-45 HEATER ASSEMBLY PARTS & SALES TAX 374.99 NEW TICKET CHARGES & CA STATE FEE 4,964.82 LIFE,AD&D,STD&LTD - MARCH 2023 11,554.13 OPERATIONS WORK MATERIAL 1,349.00 OCULARIS SOFTWARE RENEWAL 1,264.53 BATTERIES FOR UNITS #210 & 215 360.00 TOUCH PANELS SITE SERVICE 6,550.00 BUILDING 2 HEAT PUMP INSTALLATION 1,303.51 HAZARDOUS MATERIAL DISPOSAL 13,882.38 PACIFIC HYDROTECH RETENTION ESCROW HOLDINGS /bJ,L/6.bl 341,35Z.1y Page 65 of 209 Payroll Checks #04 02/16/2023 PAYROLL- EMPLOYEE DIRECT DEPOSIT 212,907.72 02/16/2023 PAYROLL - PAYROLL TAX PAYMENT 54,278.27 02/16/2023 PAYROLL - CALIPERS & TASC 49,703.84 02/16/2023 Allstate 783.15 02/16/2023 Ameritas 1,635.15 02/16/2023 California State Disbursement 751.84 02/16/2023 Colonial Life 87.42 02/16/2023 Lincoln Financial Group 3,623.91 02/16/2023 Midland National 200.00 02/16/2023 Nationwide Retirement Solution 17,341.88 02/16/2023 Reliance 39.01 341,35Z.1y Page 65 of 209 ITEM NO. 8.4. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager SUBJECT: Budget to Actual Statements for the Month Ended January 31, 2023 RECOMMENDATION: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ended January 31, 2023. BACKGROUND: For the month ended January 31, 2023, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported for the month ending January 31, 2023, reflects an average increase of approximately 1.6% as compared to the prior year through the same reporting period. Total Variable Costs results, as reported through the month ending January 31, 2023, reflect an approximate 30% decrease when compared to prior year results for the same reporting period. With the completion of the PFAS Treatment Plant, the decrease in costs is the direct result of the District having returned to its traditional operating plan where a vast percentage of the water source to meet demand on the water system comes from the groundwater basin. STRATEGIC PLAN INITIATIVES: G2 3B — Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: Budget to Actual Statements and Graphs - January 2023 Page 66 of 209 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending January 31, 2023 (With January 31, 2022 for comparison purposes) Annual YTD Jan YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Jan Actual Actual (thru vs vs FY23 FY23 FY23 FY23 YTD Budget FY22 January 2022) PY Actual $ PY Actual Revenue (Operating): Water Revenue (Residential) $16,933,387 $ 10,469,913 $ 842,351 $ 8,974,586 $ (1,495,327) $ 730,959 $ 8,832,491 $ 142,095 1.61% Water Revenue (Commercial & Fire Det.) 1,737,255 $1,074,145 102,101 1,020,468 (53,677) 86,319 981,800 38,668 3.94% Water Revenue (Landscape/Irrigation) 4,046,832 $2,502,156 91,434 2,389,159 (112,997) 63,954 2,410,451 (21,292) -0.88% Water Revenue (Service Charge) 14,720,797 $8,587,132 1,229,105 8,491,750 (95,382) 1,125,227 7,725,421 766,329 9.92% Water Revenue (PFAS Impact Fee) - - - - - - 889,401 (889,401) -100.00% Property Taxes- CFC Charges 3,103,900 1,582,989 78,227 1,639,567 56,578 81,335 1,856,914 (217,347) -11.70% Sewer Charge Revenue 3,115,771 $1,817,533 256,265 1,794,470 (23,063) 234,744 1,654,129 140,341 8.48% Locke Ranch Assessments 363,158 185,211 7,399 210,954 25,743 8,708 193,381 17,573 9.09% Other Operating Revenue 1,287,829 751,234 85,797 910,433 159,199 31,719 711,589 198,844 27.94% Total Operating Revenue: 45,308,929 26,970,312 2,692,679 25,431,387 (1,538,925) 2,362,965 25,255,577 175,810 0.70% Revenue (Non -Operating): Interest 106,925 62,373 231,015 499,753 437,380 21,143 65,411 434,342 664.02% Property Tax 2,095,000 1,068,450 126,791 1,314,230 245,780 110,807 1,222,904 91,326 7.47% Other Non -Operating Revenue 692,942 404,216 157,840 1,058,031 653,815 60,506 432,502 625,529 144.63% Total Non -Operating Revenue: 2,894,867 1,535,039 515,646 2,872,014 1,336,975 192,456 1,720,817 1,151,197 66.90% Total Revenue 48,203,796 28,505,351 3,208,325 28,303,401 (201,950) 2,555,421 26,976,394 1,327,007 4.92% Expenses (Operating): 288,167 Variable Water Costs (G.W., Import & Powe 17,686,074 10,935,300 1,430,663 10,025,382 (909,918) 2,096,921 14,229,942 (4,204,560) -29.55% Salary Related Expenses 13,231,809 7,124,820 910,609 6,459,195 (665,625) 842,356 5,976,674 482,521 8.07% Supplies & Services 9,258,295 5,400,672 663,140 4,401,031999,641 610,230 3,160,007 1,241,024 39.27% Total Operating Expenses 40,176,178 23,460,792 3,004,412 20,885,608 (2,575,184) 3,549,507 23,366,623 (2,481,015) -10.62% Expenses (Non -Operating): Interest on Long Term Debt 2,436,750 1,421,438 192,344 1,271,388 (150,050) 101,965 726,346 545,043 75.04% Other Expense 18,135 10,579 (51,436) 390,287 379,708 (1,933) 17,172 373,115 2172.81% Total Non -Operating Expenses: 2,454,885 1,432,016 140,908 1,661,675 229,659 100,032 743,518 918,158 123.49% Total Expenses 42,631,063 24,892,808 3,145,320 22,547,284 (2,345,525) 3,649,539 24,110,141 (1,562,858) -6.48% Net Position Before Capital Contributions 5,572,733 3,612,543 63,005 5,756,117 2,143,575 (1,094,118) 2,866,254 2,889,864 100.82% Capital Contributions (Non -Cash - - - 672,277 672,277 8,966 663,311 7398.07% Transaction GASB 34 Compliant) Net Position Before Depreciation 5,572,733 3,612,543 63,005 6,428,394 2,815,852 (1,094,118) 2,875,220 3,553,175 123.58% Depreciation & Amortization 9,500,000 5,541,667 757,152 5,202,709 (338,958) 730,804 5,115,628 87,081 1.70% Total Net Position $ (3,927,267) $ (1,929,124) $ (694,147) $ 1,225,685 $ 3,154,810 $ (1,824,922) $ (2,240,409) $ 3,466,094 -154.71% Page 67 of 209 Revenue (Operating): Water Revenue (Residential) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Service Charge) Water Revenue (PFAS Impact Fee) Water Revenue (CFC) Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Property Tax Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Variable Water Costs (G.W., Import & Power) Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Board Election Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Interest on Long Term Debt Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction - GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Yorba Linda Water District Water Fund For Period Ending January 31, 2023 (With January 31, 2022 for comparison purposes) YTD Only Annual YTD Jan YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Actual Jan Actual (thru vs vs FY23 FY23 FY23 FY23 YTD Budget FY22 January 2022) PY Actual $ PY Actual $ 16,933,387 $10,469,913 $ 842,351 $ 8,974,586 $ (1,495,327) $ 730,959 $ 8,832,491 $ 142,095 2% 1,737,255 1,074,145 102,101 1,020,468 (53,677) 86,319 981,800 38,668 4% 4,046,832 2,502,156 91,434 2,389,159 (112,997) 63,954 2,410,451 (21,292) -1 14,720,797 8,587,132 1,229,105 8,491,750 (95,382) 1,125,227 7,725,421 766,329 10% - - - - - - 889,401 (889,401) -100% 3,103,900 1,582,989 78,227 1,639,567 56,578 81,335 1,856,915 (217,348) -12% 1,171,574 683,418 83,977 832,238 148,820 30,554 582,729 249,509 43% 41,713,745 24,899,753 2,427,195 23,347,768 (1,551,985) 2,118,348 23,279,208 68,560 0% 70,200 40,950 196,643 401,508 360,558 16,691 44,284 357,224 807% 2,095,000 1,068,450 126,791 1,314,230 245,780 110,807 1,222,903 91,327 7% 659,672 384,809 152,832 981,036 596,227 64,383 267,532 713,504 267% 2,824,872 1,494,209 476,266 2,696,774 1,202,566 191,881 1,534,719 1,162,055 76% 44,538,617 26,393,962 2,903,461 26,044,542 349,419 2,310,229 24,813,927 1,230,615 5% 17,686,074 10,935,300 1,430,663 10,025,381 (909,919) 2,096,921 14,229,942 (4,204,561) -30% 11,359,392 6,116,596 769,803 5,459,192 (657,404) 726,066 5,129,204 329,988 6% 166,307 97,012 7,193 111,818 14,806 4,482 61,549 50,269 82% 541,358 315,792 39,631 337,672 21,880 63,199 305,913 31,759 10% 361,462 210,853 22,510 188,242 (22,611) 24,298 107,367 80,875 75% 82,932 48,377 7,000 63,154 14,777 5,653 68,351 (5,197) -8% 416,062 242,703 123,227 272,766 30,063 98,734 245,470 27,296 11 116,450 67,929 - - (67,929) - - - 0% 369,402 215,485 27,083 176,610 (38,875) 18,931 142,888 33,722 24% 2,313,020 1,349,262 77,095 705,333 (643,929) 81,157 399,607 305,726 77% 38,677 22,562 5,192 22,235 (327) 4,090 18,537 3,698 20% 1,122,055 654,532 46,976 486,514 (168,018) 75,142 517,450 (30,936) -6% 151,105 88,145 4,827 102,099 13,954 11,140 63,507 38,592 61% 35,956 20,974 2,238 19,780 (1,194) 5,069 23,048 (3,268) -14% 1,560,430 910,251 179,105 706,106 (204,145) 67,363 477,832 228,274 48% 69,748 40,686 3,817 20,060 (20,626) 4,796 15,418 4,642 30% 85,199 49,699 302 14,744 (34,955) 1,919 8,263 6,481 0% 8,500 4,958 (241) 13,688 8,730 - 2,968 10,720 361% 190,400 111,067 15,841 180,947 69,880 18,668 92,170 88,777 96% 473,350 276,121 41,734 446,680 170,559 32,657 155,622 291,059 187% 8,102,413 4,726,408 603,530 3,868,448 (857,960) 517,298 2,705,960 1,162,488 43% 37,147,879 21,778,303 2,803,996 19,353,021 (2,425,282) 3,340,285 22,065,106 (2,712,085) -12% 2,436,750 1,421,438 192,344 1,271,388 (150,050) 101,965 726,345 545,043 75% 12,350 7,204 13,516 387,010 379,806 1,933 5,179 381,831 7372% 2,449,100 1,428,642 178,828 1,658,398 229,756 100,032 731,524 926,874 127% 39,596,979 23,206,944 2,982,824 21,011,419 2,195,525 3,440,317 22,796,630 1,785,211 -8% 4,941,638 3,187,017 (79,363) 5,033,123 1,846,106 (1,130,088) 2,017,297 3,015,826 149% - - - 335,213 335,213 8,966 326,247 896600% 4,941,638 3,187,017 (79,363) 5,368,336 2,181,319 (1,130,088) 2,026,263 3,342,073 165% 8,005,000 4,669,583 630,309 t r1 .C1 1." t N ACO CCC1 t r7nn .111 t 4,315,034 (354,549) 1 nC1 1n1 t 1 - Cce 606,903 t 11 711 nn 91 t 4,248,321 11 111 -1 t 66,713 1 17C 1Cn 2% n All Page 68 of 209 Water Revenues & Expenses - January $30,000,000 (excludes Depreciation, Special Items, and Contributed Capital ) $26,044,542 4.96 $25,000,000 $24,813,927 $23,610,683 $21,520,844 $21,368,267 $21,748,917 $22,796,630 $20,000,000 $21,011,419 (-7.83%) $17,29 1$17,839,586 1 $17,729,993 1 1 $17,629,260 $15,000,000 $10,000,000 $5,000,000 $- i M Jan. 2018 Jan. 2019 Jan. 2020 Jan. 2021 Jan. 2022 Jan. 2023 Total Revenue f Total Expenses Page 69 of 209 3,000,000 2,412,958 2,439,092 2,500,000 1,718,486 2,000,000 1,671,801 [ 1729,514 1,660,561 1,512,043 1,603,666 1,500,000 1,556,303 1,469,440 1,000,000 1,492,928 500,000 0 Jul Aug 5 -Year Variable Costs Analysis 2,240,006 2,093,627 2,249,247 1,929,318 l79 1,805,038 1,898,999 2,065,064 2,084,721 1,636,877 1,789,071 448,941 1,569,860 1,494,768 1,435,706 1,367,226 1,459,682 1,392,832 1,430,663 1,372,040 1,451,208 1,361,053 1,286,293 1,306,610 1,162,129 � 1,231,436 1,306,798 1,058,481 915,454 1,307,477 1,254,568 1,100,471 _ — 1,185,077 1,305,692 1,132,782 981,3 1,019,234 772,447 954,100 945,974 1,103,786 590,007 657,883 460,667 t FY19 Var Costs tFY20 Var Costs tFY21 Var Costs tFY22 Var Costs tFY23 Variable Cost Sept Oct Nov Dec Jan Feb Mar April May June Page 70 of 209 Revenue (Operating): Sewer Charge Revenue Locke Ranch Assessments Other Operating Revenue Total Operating Revenue: Revenue (Non -Operating): Interest Other Non -Operating Revenue Total Non -Operating Revenue: Total Revenue Expenses (Operating): Salary Related Expenses Supplies & Services: Communications Contractual Services Data Processing Dues & Memberships Fees & Permits Board Election Insurance Materials District Activities, Emp Recognition Maintenance Non -Capital Equipment Office Expense Professional Services Training Travel & Conferences Uncollectible Accounts Utilities Vehicle Equipment Supplies & Services Sub -Total Total Operating Expenses Expenses (Non -Operating): Other Expense Total Non -Operating Expenses: Total Expenses Net Position Before Capital Contributions Capital Contributions (Non -Cash Transaction - GASB 34 Compliant) Net Position Before Depreciation Depreciation & Amortization Total Net Position Yorba Linda Water District Sewer Fund For Period Ending January 31, 2023 (With January 31, 2022 for comparison purposes) Annual YTD Jan YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Actual Jan Actual (thru vs vs FY23 FY23 FY23 FY23 YTD Budget FY22 January 2022) PY Actual $ PY Actual % $ 3,115,771 $ 1,817,533 $ 256,265 $ 1,794,470 $ (23,063) $ 234,744 $ 1,654,129 $ 140,341 8.48% 363,158 185,211 7,399 210,954 25,743 8,708 193,381 17,573 9.09% 116,255 67,815 1,819 78,195 10,380 1,165 128,860 50,665 -39.32% 3,595,184 2,070,559 265,483 2,083,619 13,060 244,617 1,976,370 107,249 5.43% 36,725 21,423 34,371 98,245 76,822 4,452 21,127 77,118 365.02% 33,270 19,408 5,008 76,996 57,589 3,877 164,971 87,975 -53.33% 69,995 40,830 39,379 175,241 134,411 575 186,098 (10,857) -5.83% 3,665,179 2,111,389 304,862 2,258,860 147,471 245,192 2,162,468 96,392 4.46% 1,872,417 1,008,225 140,806 1,000,005 (8,220) 116,290 847,471 152,534 18.00% 26,693 15,571 1,269 12,133 (3,438) 1,121 10,636 1,497 14.07% 78,681 45,897 5,227 45,754 (143) 8,985 38,534 7,220 18.74% 55,152 32,172 3,972 32,144 (28) 3,769 18,331 13,813 75.35% 14,590 8,511 1,235 11,145 2,634 998 12,062 (917) -7.60% 51,928 30,291 6,286 30,291 (0) 3,553 19,268 11,023 57.21% 20,550 11,988 - - (11,988) - - - 0.00% 65,188 38,026 4,779 31,165 (6,861) 3,341 25,216 5,949 23.59% 64,280 37,497 1,238 42,913 5,416 7,278 44,577 (1,664) -3.73% 6,823 3,980 916 3,924 (56) 722 3,265 659 20.18% 405,845 236,743 11,589 124,653 (112,090) 41,143 101,567 23,086 22.73% 60,195 35,114 3,554 49,628 14,514 7,093 21,872 27,756 126.90% 6,344 3,701 395 3,475 (226) 354 3,527 (52) -1.47% 168,330 98,193 14,920 80,428 (17,765) 7,480 107,145 (26,717) -24.94% 13,402 7,818 1,025 9,400 1,582 807 6,030 3,370 55.89% 17,581 10,256 53 2,603 (7,653) 339 557 2,046 367.32% 1,500 875 (73) 3,571 2,696 - 869 2,702 310.93% 33,600 19,600 1,353 11,700 (7,900) 3,294 16,265 (4,565) -28.07% 65,200 38,033 1,872 37,658 375 2,657 24,327 13,331 54.80% 1,155,882 674,265 59,610 532,585 (141,680) 92,934 454,048 78,537 17.30% 3,028,299 1,682,489 200,416 1,532,590 (149,899) 209,224 1,301,519 231,071 17.75% 5,785 3,375 37,920 3,277 98 - 11,993 8,716 -72.68% 5,785 3,375 (37,920) 3,277 (98) - 11,993 (8,716) (1) 3,034,084 1,685,864 162,496 1,535,867 149,997 209,224 1,313,512 222,355 16.93% 631,095 425,526 142,366 722,993 297,467 35,968 848,956 (125,963) -14.84% - - - 337,064 337,064 - - 337,064 - 631,095 425,526 142,366 1,060,057 634,531 35,968 848,956 211,101 24.87% 1,495,000 872,083 126,843 887,674 15,591 123,901 867,307 20,367 2.35% $ (863,905) $ (446,557) $ 15,523 $ 172,383 $ 618,940 $ (87,933) $ (18,351) $ 190,734 1039.37% Page 71 of 209 Sewer Revenues & Expenses - January $2,500,000 (excludes Depreciation, Special Items, and Contributed Capital) $2,000,000 $1,500,000 $1,000,000 $500,000 13 $1,408,550 $2,258,860 $2,162,468 4.46% $1,535,867 16.93 T Jan. 2018 Jan. 2019 Jan. 2020 Jan. 2021 Jan. 2022 Jan. 2023 Total Revenue f Total Expenses Page 72 of 209 ITEM NO. 8.5. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager SUBJECT: Cash and Investment Reports and Graphs as of January 31, 2023 RECOMMENDATION: That the Board of Directors receive and file the Cash and Investment Reports for the Period Ended January 31, 2023. BACKGROUND: The Cash and Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash and Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments by the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last seven years. The average portfolio yield for the month ended January 31, 2023 is 2.21 %. The District's Total Cash and Investment balance as of January 31, 2023 resulted in an overall decrease from that of December 31, 2022 by approximately $3.29 million. A large account balance change occurred as follows: an approximate $3.5 million net decrease in the Water Operating Fund due to payments to OCWD for the District's Annual Annexation Charge ($668,612.44) and its bi- annual Replenishment Assessment ($4,478,954.40). STRATEGIC PLAN INITIATIVES: G2 4C - Manage cash flow to maximize investment income. ATTACHMENTS: Cash and Investment Reports and Graphs - January 2023 Page 73 of 209 Yorba Linda Water District Cash & Investment Portfolio Report January 31, 2023 Market % Date of Percent Value Par of Total Institution Maturity Yield Checking Account: $ 2,510,458 $ 2,510,458 Wells Fargo Bank $ 2,510,458 $ 2,510,458 3.78% Total 0.00% Depository Account $ 1,398,944 1,398,944 US Bank Depository Account (Cielo Vista) 1.60% $ 1,398,944 $ 1,398,944 2.11% 1.60% Money Market Accounts: $ 20,890,164 $ 20,890,164 US Bank (2017A & 2022A Revenue Bonds) 1.60% $ 4,363,478 4,363,478 US Bank (Money Market) 4.21% $ 1,194,155 1,194,155 Public Agency Retirement Svcs. (PARS) 3.84% $ 26,447,797 $ 26,447,797 39.81% Total 2.23% Pooled Investment Accounts: $ 36,079,172 $ 36,079,172 Local Agency Investment Fund 2.43% $ 36,079,172 $ 36,079,172 54.31% 2.43% $ 66,436,371 $ 66,436,371 100% Total Investments 2.21% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. Delia Lugo, Finance Manager 1/31/23 Page 74 of 209 INVESTMENT BY CATEGORY BALANCES (AS OF 1-31-2023) ■ Checking Account: ■ Money Market Accounts: ■ Certificates of Deposit: ■ Pooled Investment Accounts: ■ Depository Account Depository Account_ 2.11% Pooled Investment Accounts: 54.31% Checking Account: 3.78% Checking Account. Money Market Accounts: Certificates of Deposit. Pooled Investment Accounts: Depository Account Total Money Market Accounts: 39.81% $ 2,510,458 3.78% $ 26,447,797 39.81% $ - 0.00% $ 36,079,172 54.31% $ 1,398,944 2.11% $ 66,436,371 100.00% Page 75 of 209 YLWD Cash & Investment Summary Report Below is a chart summarizing the yields as well as terms and maturities for the month of January 2023: Average # of Month Portfolio Days to of 2023 Yield Maturity January 2.21% 1 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 1/31/2022 1/31/2023 Monthly- January $ 21,143 $ 231,014 Year -to -Date $ 65,411 $ 499,753 Budget 2021/2022 2022/2023 Interest Budget, January YTD $ 179,667 $ 62,373 Interest Budget, Annual $ 308,000 $ 106,925 Interest earned on investments is recorded in the fund that owns the investment. Cash & Investment Summary Comparison Between Current and Previous Month The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $66.4 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for current Bond transaction and PARS for the pension/OPEB transactions. The number of Days in Cash are 318 for the Un -Restricted Water Reserve balance and 924 for the Un -Restricted Sewer Reserve balances, as of January 31, 2023. Wells Fargo Bank Checking Water Operating Sewer Operating US Bank Held (Restricted) Rev. Bond 2017A -Principal & Interest Rev. Bond 2022A - Acquisition & COI Depository Account - Cielo Vista Development Public Agency Retirement Svc. -PARS (Restricted) Total Cash and Investments 1,622,933 144,703 1,767,636 428 21,030,047 1,994,972 1,135,017 $ 69,667,874 2,197,888 312,570 2,510,458 430 20, 889, 734 1,398,944 1,194,155 $ 66,436,371 Page 76 of 209 FY23 Reserve Cash and Requirements Investments December 2022 % Alloc January 2023 % Alloc "Target Available for Fund Description Balance 12/31/2022 Balance 1/31/2023 Levels" CY Obligations Water Operating Reserve $ 21,270,215 48.63% $ 17,178,311 42.48% $ 19,792,315 $ (2,614,004) Water Emergency Reserve 7,375,046 16.86% 7,410,052 18.32% 7,450,000 (39,948) Water Capital Project Reserve 2,762,759 6.32% 3,469,920 8.58% 11,721,573 (8,251,653) MWD Contingency Reserve - 0.00% - 0.00% 1,000,000 (1,000,000) Rate Stabilization Reserve 4,279,105 9.78% 4,297,732 10.63% 4,251,271 46,461 Un -Restricted Water Reserve Balance $ 35,687,124 $ 32,356,015 44,215,159 (11,859,144) Conservation Reserve $ 106,614 0.24% $ 107,126 0.26% 106,064 1,062 Employee Liability Reserve 311,511 0.71% 313,005 0.77% 309,040 3,965 Restricted Reserve Balance $ 418,125 $ 420,131 415,104 5,027 Sewer Operating Reserve $ 3,413,333 7.80% $ 3,429,377 8.48% 3,028,299 401,078 Sewer Emergency Reserve 1,991,345 4.55% 1,997,708 4.94% 1,971,423 26,285 Sewer Capital Project Reserve 2,229,846 5.10% 2,239,419 5.54% 2,772,000 (532,581) Un -Restricted Sewer Reserve Balance $ 7,634,525 $ 7,666,504 7,771,722 (105,218) Total Reserve Balances $ 43,739,774 100.00% $ 40,442,649 100.00% $ 52,401,985 $ (11,959,336) Wells Fargo Bank Checking Water Operating Sewer Operating US Bank Held (Restricted) Rev. Bond 2017A -Principal & Interest Rev. Bond 2022A - Acquisition & COI Depository Account - Cielo Vista Development Public Agency Retirement Svc. -PARS (Restricted) Total Cash and Investments 1,622,933 144,703 1,767,636 428 21,030,047 1,994,972 1,135,017 $ 69,667,874 2,197,888 312,570 2,510,458 430 20, 889, 734 1,398,944 1,194,155 $ 66,436,371 Page 76 of 209 $35,020,000 $30,020,000 $25,020,000 $20,020,000 $15,020,000 $10,020,000 $5,020,000 $20,000 Unrestricted Reserves & Days in Cash (Water) 378 365 $28,495,928 $27,722,843 348 $29,009,388 329 $29,955,835 Jan. 2018 Jan. 2019 Jan. 2020 Jan. 2021 Unrestricted Reserves (Water) (Days in Cash (Water) 305 $30,439,481 4 Jan. 2022 $32,356,015 Jan. 2023 410 360 310 260 210 160 110 60 Page 77 of 209 Yorba Linda Water District Financing Authority Revenue Bonds, Series 2022A Activity Summary as of January 31, 2023 Date Description Amount 07/28/22 Beginning Balance $30,000,000 08/01/22 Requisition #1 Paydown Bank of America Revolving Line of Credit Subtotal of Bond Proceeds for YLWD CIP 85% Target Spenddown of Bond Proceeds for CIP by 7/28/2025 09/28/22 Requistion #2 - Reimburse District for eligible construction costs 10/27/22 Requistion #3 - Reimburse District for eligible construction costs 11/29/22 Requistion #3 - Reimburse District for eligible construction costs 01/27/23 Requistion #4 - Reimburse District for eligible construction costs Available Balance of Target Spenddown as of January 31, 2023 Revenue Bonds, Series 2022A Use of Funds to Meet 85% Spenddown Target by July 28, 2025 $3,485,594 17% $17,132,217 84% Available Balance as of Reporting Date Total Spenddown to Date ($5,743,751) $24,256,249 $20,617,812 ($2,725,606) ($391,170) ($201,714) ($167,104) $17,132,217 Page 78 of 209 PARS (Public Aeencv Retirement Services) Fundine Summary for January 31. 2023 Transaction Date Transaction Description Water Operating Pension Water Sewer Operating OPEB Operating 1W Sewer Pension Operating OPEB Account Total Beginning Balance as of 7/1/21 754,305.26 289,298.98 78,124.99 17,436.92 1,139,166.15 7/31/2022 Management Fees (378.17) (237.47) (39.17) (14.31) 1,138,497.03 7/31/2022 Investment Gain/(Loss) 35,526.79 13,624.14 3,679.59 821.17 11192,148.72 8/31/2022 Management Fees (374.03) (143.43) (38.74) (8.64) 1,191,583.88 8/31/2022 Investment Gain/(Loss) (21,025.08) (8,062.76) (2,177.61) (485.97) 1,159,832.46 9/30/2022 Management Fees (378.42) (145.09) (39.19) (8.74) 1,159,261.02 9/30/2022 Investment Gain/(Loss) (48,272.88) (18,508.28) (4,999.72) (1,115.55) 1,086,364.59 10/31/2022 Management Fees (360.96) (138.39) (37.38) (8.34) 1,085,819.52 10/31/2022 Investment Gain/(Loss) 20,523.73 7,870.53 2,125.80 474.31 1,116,813.89 11/30/2022 Management Fees (154.07) (59.08) (15.96) (3.56) 1,116,581.22 11/30/2022 Investment Gain/(Loss) 33,460.90 12,829.29 3,465.62 773.26 1,167,110.29 12/31/2022 Management Fees (563.55) (216.08) (58.37) (13.02) 1,166,259.27 12/31/2022 Investment Gain/(Loss) (20,689.06) (7,932.42) (2,142.81) (478.11) 1,135,016.87 1/31/2023 Management Fees (370.91) (142.21) (38.42) (8.57) 1,134,456.76 1/31/2023 InvestmentGain/(Loss) 39,533.12 15,157.45 4,094.53 913.58 1,194,155.44 Account Balance by Account Type 790,782.67 303,195.18 81,903.16 18,274.43 $ 1,194,155.44 66.22% 25.39% 6.86% 1.53% 100% Pension OPEB Total Initial Contribution as of 12/28/2017 $ 247,599.00 - Additional Contribution 6/26/19 $ 1,105,248.00 587,339.00 Total Contributions 247,599.00 1,692,587.00 1,940,186.00 Total Distribution to CalPERS $ (631,392.00) (631,392.00) Total Distribution to YLWD $ (337,936.88) (337,936.88) Total Gain (or Loss) from Inception $ 173,600.24 84,652.57 258,252.81 Total Management Fees from Inception $ (22,369.41) (12,585.08) (34,954.49) Balance as of 1/31/23 $ 872,685.83 $ 321,469.61 $ 1,194,155.44 Page 79 of 209 ITEM NO. 8.6. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager Reza Afshar, Senior Engineer SUBJECT: Award of Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue RECOMMENDATION: That the Board of Directors award the Construction Contract for the BNSF waterline Crossing at Veterans Village and South Highland Avenue to Big Ben Engineering, Inc. for $1,510,525.50, Job No. J-2021-36 SUMMARY: On December 27, 2022, the District solicited bids for construction of the BNSF Waterline Crossing at Veterans Village and South Highland Avenue. On January 31, 2023, bids were received from five contractors. A summary of the bids is shown below. No. Contractor Total Bid Amount 1 AID Builders, Inc. $1,460,453.50 2 Big Ben Engineering, Inc. $1,510,525.50 3 GCI Construction, Inc. $1,582,073,.90 4 Valverde Construction, Inc. $1,656,816.70 5 TE Roberts, Inc. $1,681,607.40 Engineering staff evaluated the bid documents and determined that the bid from the apparent low bidder (AID Builders, Inc.) was not responsive, and the company was not determined to be a responsible bidder for this project. Staff then evaluated the bid from the second lowest bidder, Big Ben Engineering Inc., and determined that the bid was responsive and the contractor was a responsible contractor on this project. As such, Engineering staff recommend awarding the Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue to Big Ben Engineering, Inc. FISCAL IMPACT: Page 80 of 209 Budgeted: Yes District Contractor Bid Estimate: $1,634,850 Contractor Bid: $1,510,525.50 Job No: J-2021-36 BACKGROUND: This project includes the installation of a new waterline that crosses the BNSF right-of-way, and the replacement of a waterline that crosses the Orange County Flood Control District Atwood Channel south of Veterans Way. The District's existing waterline along Lakeview Avenue is the primary water supply for the District's service area on the south side of Orangethorpe Avenue. Under this Project, the District will construct a second waterline that will provide water supply redundancy and will enable the District to continue serving water to its customers within this service area if the primary water supply pipeline along Lakeview Avenue is impacted. On January 31, 2023, Engineering staff initiated a review of the bids from five contractors and determined that AID Builders' List of Subcontractors and their list of Equipment/Material Source Information were missing information for a Jack and Bore subcontractor or an equipment supplier for Jack and Bore operations. Staff contacted AID Builders and received contradictory and unsatisfactory responses. AID Builders was declared to be a non-responsive bidder on this project. AID Builders' references were also found to be unsatisfactory, and AID Builders was found to be a non -responsible bidder on this project. During the bid evaluation process, the apparent second lowest bidder (Big Ben Engineering, Inc.) initiated a Bid Protest. Engineering staff evaluated the bid documents from Big Ben Engineering and determined that the company's bid was responsive. Following interviews with Big Ben Engineering's references and a review of their performance evaluations for prior projects, staff determined that Big Ben was a responsible bidder. PRIOR RELEVANT BOARD ACTION: On December 13, 2022, in compliance with the California Environmental Quality Act (CEQA), the Board adopted a Mitigated Negative Declaration (MND) and a Mitigation Monitoring and Reporting Program (MMRP) for this project. STRATEGIC PLAN INITIATIVES: G1 4B - Address infrastructure needs by updating/implementing the Capital Improvement Plan; and G1 6B - Provide a sustainable, adequate water supply by maintaining the distribution system and its capability to provide 100% groundwater and/or import water to the entire service area. Page 81 of 209 ITEM NO. 8.7. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager Reza Afshar, Senior Engineer Ethan Nakano, Assistant Engineer III SUBJECT: Notice of Exemption for Mountain View Waterline Replacement Project RECOMMENDATION: That the Board of Directors consent to filing the Notice of Exemption (NOE) with the Orange County Clerk Recorder's Office for the Mountain View Waterline Replacement project. SUMMARY: A Notice of Exemption (NOE) under the California Environmental Quality Act (CEQA) has been prepared for the Mountain view Waterline Replacement Project. Engineering staff have determined that this project is categorically exempt pursuant to Article 19, Section 15302 of the CEQA Statue and Guidelines, since this project includes the replacement of an existing utility system. The completed Notice of Exemption form is attached for reference. FISCAL IMPACT: Budgeted: N/A Total Budget: N/A Cost Estimate: N/A Job No: J-2022-48 BACKGROUND: As part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace or rehabilitate aging infrastructure, waterline improvements are planned for Mountain View Avenue. The existing waterline is a high priority for rehabilitation and replacement due to leak history, age, pipe diameter, and location. This project will include the replacement of approximately 1,200 feet of 10 - inch cast iron water main originally installed in the 1930s. This project was identified in the District's 2018 Asset Management Plan. Before the District can move forward with the construction of the water line, the District is required to comply with CEQA requirements. CEQA requires public agencies to consider the environmental consequences of their discretionary actions. CEQA is intended to inform government decision - makers and the public about the potential environmental effects of proposed activities and to prevent Page 82 of 209 significant, avoidable environmental damage. Pursuant to Section 15367 of the CEQA Statute and Guidelines, the District is the lead agency for the proposed project. The lead agency must determine whether the project is exempt from CEQA. Engineering staff have determined that this project is exempt from CEQA and a Notice of Exemption has been prepared. STRATEGIC PLAN INITIATIVES: G1 4A & G3 2A - Address infrastructure needs by updating/implementing the Asset Management Plan; G1 4B - Address infrastructure needs by updating/implementing the Capital Improvement Plan. ATTACHMENTS: Notice of Exemption Page 83 of 209 Notice of Exemption To: Office of Planning and Research P.O. Box 3044, Room 113 Sacramento, CA 95812-3044 County Clerk County of Orange 601 N. Ross Street Santa Ana, CA 92701 From: Yorba Linda Water District 1717 E. Miraloma Ave. Placentia, CA 92870 Project Title: Mountain View Waterline Replacement Project Applicant: Yorba Linda Water District Project Location - Specific: Mountain View Ave. between Los Altos Dr. & Ohio St. Project Location - City: Yorba Linda Project Location - County: Orange Description of Nature, Purpose and Beneficiaries of Project: This project involves the abandonment and replacement of an existing cast iron water main located within Mountain View Avenue. There have been multiple issues with the cast iron lines on this street and these lines are in urgent need of replacement. The beneficiaries of this project are the residents that this water main serves and the Yorba Linda Water District as the replacement of the water main will allow for less maintenance required for these main lines. Name of Public Agency Approving Project: Yorba Linda Water District Name of Person or Agency Carrying Out Project: Yorba Linda Water District Exempt Status: (check one): ❑ Ministerial (Sec. 21080(b)(1); 15268); ❑ Declared Emergency (Sec. 21080(b)(3); 15269(a)); ❑ Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); ❑X Categorical Exemption. State type and section number: Class 2, Section 15302 (c) ❑ Statutory Exemptions. Reasons why project is exempt: The project involves the replacement of approximately 1200 feet of cast iron water main. The main lines will be replaced with pipes of the same size as the original. Lead Agency: Yorba Linda Water District Contact Person: Rosanne Weston, YLWD Engineering Manager Area Code/Telephone/Extension: (714) 701-3000 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? ❑ Yes ❑ No Signature: Date: Title: Rosanne Weston, YLWD Engineering Manager ❑X Signed by Lead Agency ❑ Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at CPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. Page 84 of 209 ITEM NO. 9.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Delia Lugo SUBJECT: Award of Professional Services Agreement for Investment Advisory Services RECOMMENDATION: That the Board of Directors: (1) authorize the General Manager to execute a Professional Services Agreement for Investment Advisory Services and Arbitrage Rebate Calculation Services with PFM Asset Management LLC; and (2) adopt Resolution No. 2023 -XX Authorizing Yorba Linda Water District to Join With Other Public Agencies as a Participant of the California Asset Management Program (CAMP) and to Invest in Shares of the Trust and in Individual Portfolios. SUMMARY: Staff was tasked with securing professional treasury management and investment management services, to safely and effectively manage available District reserve funds and available bond proceeds for investment(s). The goal was to seek a better return than current District investments while maintaining the District's long-standing priorities of safety, liquidity, and yield (in that order). In response, staff coordinated efforts with Fieldman Rolapp, the District's Municipal Advisor, to develop a Request for Proposals ("RFP") for Investment Advisory Services. On January 5, 2023, staff issued the RFP to four independent, external investment advisory firms with a deadline of January 19, 2023, for them to submit their response. Three out of the four external firms responded and submitted responses by the specified deadline, all of whom met the listed criteria. A Review Committee evaluated the submitted proposals based on: experience and expertise in managing funds for public agencies that protects principal, provides liquidity, and maximizes earnings while complying with all applicable regulations; the thoroughness of their investment advisory approaches; and the overall cost of their services. The Review Committee conducted interviews with two of the responding firms. As a result, staff recommends PFM Asset Management LLC ("PFM") to serve as the District's investment managers. PFM will manage the District's investments as set forth below and also provide required Arbitrage Rebate Calculation Services for all active debt issuances of the District. PFM's investment strategies are as follows: An active management strategy is proposed for investment of the District's available reserve balances with the objectives of safety, liquidity, and yield with permitted investments outlined in the Page 85 of 209 California Government Code and the District's Investment Policy. Fees for an active management strategy are 9 basis points (0.09%) on the first $50 million is assets under management and 7 basis points (0.07%) on assets in excess of $50 million, subject to a monthly minimum fee of $3,333. California Asset Management Program ("CAMP") is proposed for the investment of the District's liquid funds. CAMP is a California Joint Powers Authority in which the District will become a member. CAMP offers two distinct options for managing short-term and liquidity options: (1) the Cash Reserve Portfolio ("CAMP Pool"), a fully liquid, stable net asset value investment option that offers daily liquidity, competitive returns, and unlimited transactions, and (2) CAMP Term, a fixed-rate investment option which offers securities with maturities ranging from 60 days to one year. As of January 12, 2023, management and investment fees for CAMP Pool are 0.11 % when shareholders buy and hold shares in the Pool; and such fees for the CAMP Term Portfolio program are 0.22% when shareholders buy and hold shares in the program. A one-time portfolio structuring is proposed for the investment of the District's available 2022A bond proceeds. One-time portfolio structuring is subject to a one-time bidding agent fee of $17,500, where all or a portion of these fees may potentially, pending District counsel's determination, be considered a "qualified administrative cost" under IRS regulations and guidelines. Pertinent documents providing key information are included for reference and/or discussion as they pertain to the proposed services from PFM. PFM Asset Management LLC staff, as well as staff from Fieldman Rolapp, will be present at the Board meeting to respond to questions from the Board of Directors. ATTACHMENTS: 1. 01/05/23 - RFP for Investment Advisory Services 2. 02/09/23 - PFMAM Presentation for YLWD Staff 3. 03/02/23 - PFMAM Presentation for YLWD BOD 4. Resolution No. 2023 -XX - Joining CAMP Page 86 of 209 YORBA LINDA WATER DISTRICT Request for Proposals for Investment Advisory Services On behalf of the Yorba Linda Water District, (the "District"), we are distributing this Request for Proposals for investment advisory services in connection with the investment of (i) certain proceeds from the sale of the District's Revenue Bonds Series 2022A (the "2022 Bonds"); (ii) certain reserves of the District. Currently, the District expects to draw down the 2022 Bonds' proceeds in amounts as set forth in Exhibit A. The District will provide its estimated use of reserves to the winning bidder. Currently, the District has approximately $40.6 million in total unrestricted reserves and $20 million in restricted reserves (2022 bond proceeds). The District will provide an updated draw schedule to the firm selected prior to the finalization of an investment strategy. Attached hereto as Exhibit B are the definitions of Permitted Investments from the Indenture in connection with the 2022 Bonds. The District's Investment Policy is attached as Exhibit C. Submittal information: Responses are to be delivered electronically to Mr. Mark Toy, General Manager, Mr. Doug Davert, Assistant General Manager, Ms. Delia Lugo, Finance Manager and Sophia Phuong of the District, and Mr. Robert Port and Ms. Lora Carpenter of Fieldman, Rolapp & Associates no later than 4:00 PM pacific time on January 19, 2023. Mark Toy Doug Davert Delia Lugo Sophia Phuong Robert Porr Lora Carpenter mto T a,ylwd.com ddavert kylwd.com dlugoona,ylwd.com sphuongkv1wd.com rrporr(kheldman.com lcarpenterkfieldman.com Responses should be no more than fifteen pages, including any appendices or attachments. All requests for additional information or questions regarding this RFP shall be directed to Robert Port and Lora Carpenter in writing via email by January 12, 2023. Yorba Linda WD - Investment Advisory Services RFP Page 87 of 209 The selected firm will be responsible for: 1. Recommending to the District an investment strategy for the 2022 Bonds' Project Fund that prioritizes safety, liquidity and yield in connection with the District's current and forecasted balances. 2. Recommending to the District an investment strategy for the reserve funds that prioritizes safety, liquidity and yield in connection with the District's current and forecasted balances. 3. Analyzing various investment strategies and recommending to the District an investment approach, including comparing the benefits and drawbacks of a passive versus a managed investment approach to purchasing a portfolio of securities, if a portfolio of securities is recommended. 4. Preparing bid specifications, materials and packages in connection with the solicitation, purchase and settlement of investments. 5. Managing the process of settling securities between any provider of securities and the District. 6. Representing the District in connection with the negotiation of terms and conditions for an Investment Agreement and working with the District to close such investments (if such is recommended and solicited). 7. Reviewing the District's Investment Policy and providing advice and recommendations on the authorized investments. The Project Team Fieldman, Rolapp & Associates, Inc. is the Municipal Advisor to the District and Stradling Yocca Carlson & Rauth serves as Bond Counsel. Selection Considerations & Criteria The District intends to select a firm with highly relevant qualifications to provide investment advisory services for similar issues and objectives. Selection criteria will include written responses to the questions below, firm qualifications and fees. The District reserves the right to negotiate fees prior to the selection of an investment advisory firm. The District further reserves the right to select one or more firms or to reject all proposals. I. QUALIFICATIONS 1. Provide an overview of your firm's investment advisory practice, including the number of years in business and your licenses. Describe your firm's capability related to providing investment advisory services in connection with the 2022 Bonds' proceeds. Describe the 2 Yorba Linda WD - Investment Advisory Services RFP Page 88 of 209 process your firm would take to provide advice to the District. Include the process you would take, if selected, to bid out securities. 2. Taking into account the current estimated balances, forecasts and language in Exhibit A and Exhibit B, provide a comparison, detailing advantages and disadvantages of investing the bond proceeds in an Investment Agreement versus purchasing a portfolio of securities and provide a quantitative example of the two strategies. 3. Provide your firms recommendation on any changes to the authorized investments, or investment objectives located in the District's existing Investment Policy found in Exhibit C. II. EXPERIENCE 1. Include a description of assets under management ("AUM") over the past 5, 3 and 1 years. Provide and explanation of the changes in AUM. 2. List or summarize your firm's experience in the investment of tax-exempt bond proceeds in the last 5 years. 3. Provide three (3) references from water/ sewer municipalities for related services including the name of business, address, contact name and telephone number and a description of work performed. Only include issuers for which advice and services were provided within the last 36 months in California. 4. Provide the proposed lead advisor's background and experience over the last 5 years in connection with the services described herein. 5. Provide a description of the services your firm provides related to investment advisory services, including but not limited to arbitrage rebate compliance/ calculations. III. FEES Provide a detailed summary of your proposed fees and expenses for the proposed engagement and any assumptions used in deriving this fee structure. Please provide fees and expenses in connection with: 1. Recommending and purchasing a portfolio of securities; 2. Purchasing individual securities; 3. Fees for active management of the portfolio of securities; and 4. Bidding and settling an Investment Agreement 5. Breakdown of any annual administrative fees for the above referenced investment options. 3 Yorba Linda WD - Investment Advisory Services RFP Page 89 of 209 EXHIBIT A ESTIMATED DRAW SCHEDULE FOR 2022 BONDS' PROCEEDS Date Draws* Balance 2/1/2023 $741,557 $741,557 3/1/2023 $11,247,844 $1,989,401 4/1/2023 $11,347,844 $3,337,246 5/1/2023 $11,726,289 $5,063,534 6/1/2023 $1,913,719 $6,977,253 7/1/2023 $3,027,301 $10,004,555 8/1/2023 $1,613,639 $11,618,194 9/1/2023 $1,307,498 $12,925,692 10/1/2023 $1,2275456 $14,153,148 11/1/2023 $1,8555052 $16,008,200 12/1/2023 $1,6875868 $17,696,069 1/1/2024 $1,218,639 $18,914,707 2/1/2024 $1,085,293 $20,000,000 *Draws are preliminary, subject to change. 4 Yorba Linda WD - Investment Advisory Services RFP Page 90 of 209 EXHIBIT B 2022 BONDS' PERMITTED INVESTMENTS Permitted Investments. The term "Permitted Investments" means any of the following which at the time are legal investments under the laws of the State for moneys held hereunder and then proposed to be invested therein: (A) for all purposes, including defeasance investments in refunding escrow accounts: (1) cash (insured at all times by the Federal Deposit Insurance Corporation or otherwise collateralized with obligations described in clause (2) below); (2) direct obligations of (including obligations issued or held in book entry form on the books of) the Department of the Treasury of the United States of America; (3) U.S. Treasury Certificates, Notes and Bonds (including State and Local Government Series); (4) Resolution Funding Corp. strips (only the interest component of REFCORP strips which have been stripped by request to the Federal Reserve Bank of New York in book entry form are acceptable); (5) Pre -refunded municipal bonds rated "Aaa" by Moody's and "AAA" by S&P. If however, the issue is only rated by S&P (i.e., there is no Moody's rating), then the pre -refunded bonds must have been pre -refunded with cash, direct U.S. or U.S. guaranteed obligations, or "AAA" rated pre - refunded municipals to satisfy this condition; and (6) Obligations issued by the following agencies which are backed by the full faith and credit of the U.S.: a. U.S. Export -Import Bank (Eximbank): Direct obligations or fully guaranteed certificates of beneficial ownership; b. Farmers Home Administration: Certificates of beneficial ownership; c. Federal Financing Bank; d. General Services Administration: Participation Certificates; e. U.S. Maritime Administration: Guaranteed Title XI financing; and f. U.S. Department of Housing and Urban Development: Project Notes, Local Authority Bonds, New Communities Debentures - U.S. government guaranteed debentures, U.S Public Housing Notes and Bonds - U.S. government guaranteed public housing notes and bonds; and (B) for all purposes other than defeasance investments in refunding escrow accounts: (1) direct obligations of the United States of America (including obligations issued or held in book -entry form on the books of the Department of the Treasury, and CATS and TIGRS) or obligations of the principal of and interest on which are unconditionally guaranteed by the United States of America; (2) obligations of any of the following federal agencies which obligations represent the full faith and credit of the United States of America: the Export -Import Bank; Farmers Home Administration; General Services Administration; United States Maritime 5 Yorba Linda WD - Investment Advisory Services RFP Page 91 of 209 Administration; Government National Mortgage Association; United States Department of Housing & Urban Development; Federal Financing Bank; and Federal Housing Administration Debentures; (3) obligations of any of the following federal agencies which obligations do not represent the full faith and credit of the United States of America, including the Federal Home Loan Bank System; Federal Home Loan Mortgage Corporation (FHLMC); Federal National Mortgage Association (FNMA); Student Loan Marketing Association; Resolution Funding Corp.; and Farm Credit System; (4) commercial paper which is rated at the time of purchase in the single highest classification, "A-1" by S&P and "P-1" by Moody's; (5) investments in a money market fund rated "AAAm", "AAAm-G" or "AA -m" or better by S&P, or "Aaa", "Aal" or "Aa2" or better by Moody's, including any fund for which the Trustee or an affiliate acts as investment advisor or provides other services; (6) Certificates of deposit secured at all times by collateral described in (A) and/or (B) (1) above. Such certificates must be issued by commercial banks, savings and loan associations or mutual savings banks, including the Trustee and its affiliates. The collateral must be held by a third party and the Trustee must have a perfected first security interest in the collateral; (7) Certificates of deposit (including those of the Trustee, its parent and its affiliates), savings accounts, deposit accounts or money market deposits; (8) Investment Agreements, including GICs, Forward Purchase Agreements and Reserve Fund Put Agreements; (9) Federal Funds or bankers acceptances with a maximum term of one year of any bank, including the Trustee and its affiliates, which has an unsecured, uninsured and unguaranteed obligation rating of "Prime -I" or "A3" or better by Moody's and "A-1" or "A" or better by S&P; (10) Repurchase agreements provide for the transfer of securities from a dealer bank or securities firm (seller/borrower) to the Trustee or the District, as applicable, and the transfer of cash from the Trustee or the District, as applicable, to the dealer bank or securities firm with an agreement that the dealer bank or securities firm will repay the cash plus a yield to the Trustee or theDistrict, as applicable, in exchange for the securities at a specified date; 1. Repurchase agreements must be between the municipal entity and a dealer bank or securities firm. a. Primary dealers on the Federal Reserve reporting dealer list which are rated 6 Yorba Linda WD - Investment Advisory Services RFP Page 92 of 209 "A" or better by Standard & Poor's Corporation and Moody's Investor Services; or b. Banks rated "A" or above by S&P and Moody's. 2. The written contract must include the following: a. Securities which are acceptable for transfer are: (1) Direct U.S. Governments;or (2) Federal agencies backed by the full faith and credit of the U.S. government (and FNMA & FHLMC); b. The term of the Repurchase agreement may be up to 30 days; C. The collateral must be delivered to the Trustee or the District, as applicable, trustee (if the trustee is not supplying the collateral) or third party acting as agent for the trustee (if the trustee is supplying the collateral) before/ simultaneous with payment (perfection by possession of certificates securities). d. The securities must be valued weekly, marked -to -market at current market price plus accrued interest. The value of collateral must be equal to 104% of the amount of cash transferred by the Trustee or the District, as applicable, to the dealer bank or security firm under the repurchase agreement plus accrued interest. If the value of the securities held as collateral slips below the 104% of the value of the cash transferred by the Trustee or the District, as applicable, then additional cash and/or acceptable securities must be transferred. If, however, the securities used as collateral are FNMA or FHLMC, then the value of collateral must equal 105%. 3. Legal opinion which must be delivered to the Trustee and the District: the Repurchase Agreement meets guidelines under state law for legal investment of public funds; (11) The Local Agency Investment Fund of the State of California created pursuant to Section 16429.1 of the California Government Code; and (12) Unsecured certificates of deposit, time deposits, money market deposits, demand deposits and bankers' acceptances of any bank (including those of Trustee, its parent and itsaffiliates) the short-term obligations of which are rated on the date of purchase "A-1" or better by S&P, "P-1" or better by Moody's or "Fl" or better by Fitch. Yorba Linda WD - Investment Advisory Services RFP Page 93 of 209 EXHIBIT C YLWD INVESTMENT POLICY Yorba Linda WD - Investment Advisory Services RFP Page 94 of 209 Policies and Procedures Policy No.: Adoption Method Effective Date: Last Revised: Prepared By: Applicability: Yorba Linda Water District 3010-004 Resolution No. 18-12 July 1, 2018 July 1, 2017 Delia Lugo, Finance Manager District Wide POLICY: PUBLIC FUNDS INVESTMENT TABLE OF CONTENTS Section 1.0 Policy Section 2.0 Scope Section 3.0 Delegation of Authority Section 4.0 Investment Objectives Section 5.0 Prudence Section 6.0 Ethics and Conflicts of Interest Section 7.0 Authorized Broker/Dealers Section 8.0 Authorized Investments Section 9.0 Review of Investment Portfolio Section 10.0 Investment Pools Section 11.0 Collateralization Section 12.0 Safekeeping and Custody Section 13.0 Diversification and Maximum Maturities Section 14.0 Internal Controls Section 15.0 Performance Standards Section 16.0 Reporting Section 17.0 Investment Policy Adoption Appendix A Description of Authorized Investments and Restrictions Appendix B Glossary 3010-004 Public Funds Investment Policy Page 1 of 14 Page 95 of 209 1.0 POLICY 1.1 It is the policy of the Yorba Linda Water District ("District") to invest public funds in a manner which ensures the safety and preservation of capital while meeting reasonably anticipated operating expenditure needs, achieving a reasonable rate of return and conforming to all state and local statutes governing the investment of public funds. 1.2 The purpose of this policy is to provide guidelines for the prudent investment of funds of the District and to outline the policies for maximizing the efficiency of the District's cash management. The District's goal is to enhance the economic status of the District consistent with the prudent protection of the District's investments. This investment policy has been prepared in conformance with all pertinent existing laws of the State of California. 2.0 SCOPE 2.1 This Investment Policy applies to all funds and investment activities of the District, except for the proceeds from capital project financing instruments, which are invested in accordance with provisions of their specific documents. These funds are accounted for as Enterprise Funds and are identified in the District's Comprehensive Annual Financial Report. 3.0 DELEGATION OF AUTHORITY 3.1 The authority of the Board of Directors to invest funds is derived from Section 53601 of the California Government Code ("CGC"). Section 53607 of the CGC grants the Board of Directors the authority to delegate that authority, for a one-year period, to the District's Treasurer. Therefore, management responsibility for the investment program is hereby delegated to the District's Treasurer, who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and their procedures in the absence of the Treasurer. The Treasurer shall establish procedures for the management of investment activities, including the activities of staff consistent with this Policy. 3.2 The Treasurer may retain the services of an outside investment advisor or manager as approved by the Board to assist with the District's investment program. Any investment advisor selected shall make all investment decisions and transactions in strict accordance with State law, and this Policy. 4.0 INVESTMENT OBJECTIVES 4.1 The primary objectives, in priority order, of the District's investment activities shall be: 4.1.1 Safety: Safety and preservation of principal is the foremost objective of the investment program. Investments shall be selected in a manner that seeks to ensure the preservation of capital in the District's overall portfolio. This will be accomplished through a program of diversification and maturity limitations, more fully described in Section 13, in order that potential losses on individual 3010-004 Public Funds Investment Policy Page 2 of 14 Page 96 of 209 securities do not exceed the income generated from the remainder of the portfolio. 4.1.2 Liquidity: The District's investment portfolio will remain sufficiently liquid to enable the District to meet all operating requirements which might be reasonably anticipated. Securities should mature concurrent with cash needs to meet anticipated demands. 4.1.3 Return on Investments: The District's investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. 5.0 PRUDENCE 5.1 The standard of prudence to be used by the designated representative shall be the "prudent investor" standard and shall be applied in the context of managing the overall portfolio. The meaning of the standard of prudent investor is explained in CGC Section 53600.3, which states that "when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency." 5.2 The Treasurer and delegated investment officers, acting in accordance with District procedures and the Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 5.3 Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 6.0 ETHICS AND CONFLICTS OF INTEREST 6.1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the District's General Manager any material financial interests in financial institutions that conduct business with the District's boundaries, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District. 3010-004 Public Funds Investment Policy Page 3 of 14 Page 97 of 209 7.0 AUTHORIZED BROKER/DEALERS 7.1 The Treasurer will maintain a list of authorized broker/dealers and financial institutions that are approved for investment purposes. Broker/dealers will be selected for credit worthiness and must be authorized to provide investment services in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15(C)3-1 (uniform net capital rule). No public deposit will be made by the broker/dealer except in a qualified public depository as established by the established state laws. Before a financial institution or broker/dealer is used, they are subject to investigation and approval by the Treasurer or his/her designated representative, and must submit the following: 7.1.1 Certification of having read and understood this investment policy resolution and agreeing to comply with the District's investment policy; 7.1.2 Proof of Federal Investment Regulatory Authority certification; 7.1.3 Proof of State of California registration; 7.1.4 Audited financial statements for the institution's three (3) most recent fiscal years; 7.1.5 References of other public -sector clients that similar services are provided to. 7.2 If a third party investment advisor is authorized to conduct investment transactions on the District's behalf, the investment advisor may use their own list of approved independent broker/dealers and financial institutions. The investment advisor's approved list must be made available to the District upon request. 8.0 AUTHORIZED INVESTMENTS 8.1 The District is provided a broad spectrum of eligible investments under the CGC Sections 53601 et seq. Authorized investments shall also include, in accordance with CGC section 16429.1 et seq., investments into the Local Agency Investment Fund (LAIF) and the Orange County Treasurer's Commingled Investment Pool in accordance with CGC section 53684. Within the investments permitted by the CGC, the District seeks to further restrict eligible investment to the investments listed in Section 8.3 below. Percentage holding limits listed in this section apply at the time the security is purchased. Ratings, where shown, specify the minimum credit rating category required at purchased without regard to +/- or 1,2,3 modifiers, if any. 8.2 The purchase of any investment permitted by the CGC, but not listed as an authorized investment in this Policy is prohibited without the prior approval of the Board of Directors. 3010-004 Public Funds Investment Policy Page 4 of 14 Page 98 of 209 8.3 Within the context of these limitations, the following investments are authorized: TABLE 1 Permitted Investments*/ CA Government Code YLWD Deposits % of Portfolio Limits / % of Portfolio Limits / Maturity Limits Maturity Limits Bank Deposits# No % limit, 5 years No % limit, 5 years CD Placement Service# 30% limit, 5 years 30% limit, 5 years Local Agency Investment No % or maturity limit No % or maturity limit Fund (LAIF)^ County Pooled Investment No % or maturity limit No % or maturity limit Funds Joint Powers Authority Funds No % or maturity limit No % or maturitylimit (CaITRUST & CAMP)^ U.S. Treasury Obligations No % limit, 5 years No % limit, 5 years U.S. Agency Obligations No % limit, 5 years No % limit, 5 years Negotiable Certificates of 30% portfolio, 5 years 30% portfolio, 5 Deposit years Money Market Funds* 20%, 10% per issuer, no 20%, 10% per issuer, limit no limit Medium -Term (or Corporate) 30% portfolio, 5 years 30% portfolio, 5 Notes* years Bankers Acceptances* 40%, 30% per issuer, 180 10% max, 5% per days issuer, 180 days Commercial Paper* 25%, 10% per issuer, 270 25% max, 5% per days issuer, 270 days * See Appendix A for more detailed descriptions and additional restrictions. ^ See Section 10.0 for additional restrictions. * See Section 11.0 for additional restrictions. 3010-004 Public Funds Investment Policy Page 5 of 14 Page 99 of 209 9.0 REVIEW OF INVESTMENT PORTFOLIO 9.1 The securities held by the District must be in compliance with Section 8 Authorized Investments at the time of purchase. The Treasurer shall at least quarterly review the portfolio to verify that all securities are in compliance with Section 8 Authorized Investments. In the event a security held by the District is subject to a credit rating change that brings it below the minimum credit ratings specified in Appendix A Authorized Investments, the Treasurer should notify the Board of Directors of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security. 10.0 INVESTMENT POOLS 10.1 A thorough investigation of any investment pool or mutual fund is required prior to investing, and on a continual basis. The investigation will, at a minimum, obtain the following information: 10.1.1 A description of eligible investment securities, and a written statement of investment policy and objectives; 10.1.2 A description of interest calculations and how it is distributed, and how gains and losses are treated; 10.1.3 A description of how the securities are safeguarded (included the settlement processes), and how often the securities are priced and the program audited; 10.1.4 A description of who may invest in the program, how often and what size deposit and withdrawal are allowed; 10.1.5 A schedule for receiving statements and portfolio listings; 10.1.6 Are reserves, retained earnings, etc. utilized by the pool/fund; 10.1.7 A fee schedule and when and how it is assessed; 10.1.8 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds; 11.0 COLLATERALIZATION 11.1 Bank Deposits: Under provisions of the CGC, California banks and savings and loan associations are required to secure the District's deposits by pledging eligible securities with a value of 110% of principal and accrued interest. State law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the District's total deposits. 11.2 Waiver of Security: The Treasurer, at his/her discretion and in accordance with CGC section 53653, may waive security for the portion of any deposits as is insured pursuant to federal law. 3010-004 Public Funds Investment Policy Page 6 of 14 Page 100 of 209 12.0 SAFEKEEPING AND CUSTODY 12.1 All security transactions entered into by the District shall be conducted on a delivery -versus -payment basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. The only exception to the foregoing shall be depository accounts and securities purchases made with (i) local government investment pools, and (ii) money market mutual funds, since those purchased securities are not deliverable. 13.0 DIVERSIFICATION AND MAXIMUM MATURITIES 13.1 The District will diversify its investments by security type and institution. With the exception of U.S. Treasuries, U.S. Agency Securities, FDIC Insured Certificates of Deposit and authorized pools, no more than 30% of the District's total investment portfolio will be invested in a single security type or with a single financial institution. 13.2 To the extent possible, the District will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow and approved in advance by the Board of Directors, the District will not directly invest in securities maturing more than 5 years from the date of purchase. 14.0 INTERNAL CONTROLS 14.1 The external auditors will annually review the investments and general activities associated with the investment program. This review will provide internal control by assuring compliance with the Investment Policy and District policies and procedures. 15.0 PERFORMANCE STANDARDS 15.1 The investment portfolio will be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. 15.2 The performance of the District's investment portfolio will be evaluated and compared to an appropriate benchmark in order to assess the success of the investment portfolio relative to the District's Safety, Liquidity and Return on Investments objectives. This review will be conducted annually by the District Treasurer. 16.0 REPORTING 16.1 Subject to CGC sections 53607 and 53646(b), the Treasurer will provide monthly and quarterly investment reports to the Board of Directors which provide a clear picture of the status of the current investment portfolio. The reports shall comply with the reporting requirements of CGC sections 53607 and 53646(b), respectively. 17.0 INVESTMENT POLICY ADOPTION 17.1 The District's Investment Policy will be adopted by resolution of the Board of Directors. The policy will be reviewed on an annual basis and modification, if any, must be approved by the Board of Directors. 3010-004 Public Funds Investment Policy Page 7 of 14 Page 101 of 209 APPENDIX A DESCRIPTION OF AUTHORIZED INVESTMENTS AND RESTRICTIONS The following descriptions of authorized investments, maximum maturities and limits are included here to assist in the administration of this policy. 1) BANK DEPOSITS The District may make bank deposits in accordance with California Government Code section 53630 et seq., which requires collateral. Per California Government Code Section, there are three classes of deposits: (a) inactive deposits, (b) active deposits and (c) interest-bearing active deposits. The collateral requirements apply to both active deposits (checking and savings accounts) and inactive deposits (non-negotiable time certificates of deposit). The maximum maturity shall be five years. No limit will be placed on the percentage total invested in this category. 2) CD PLACEMENT SERVICE — Government Code Sections 53601.8 and 53653.8 The District may invest in collateralized certificates of deposits in accordance with the requirements in California Government Code Sections 53601.8 and 53635.8. Purchases of certificates of deposit pursuant to Government Code Sections 53601.8, 53653.8, and 53601 shall not, in total, exceed 30 percent of District's investment portfolio. The maximum maturity is limited to five years. 3) THE STATE LOCAL AGENCY INVESTMENT FUND (LAIF) — Government Code Section 16429.1 The LAIF is a special fund in the California State Treasury and an investment alternative for California's local governments and special districts created and governed pursuant to CGC Section 16429.1 et seq. and managed by the State Treasurer's Office. The District, with the consent of the Board of Directors, is authorized to remit money not required for the District's immediate need, to the State Treasurer for deposit in this fund for the purpose of investment. Principal may be withdrawn on one day's notice. The fees charged by LAIF are limited by statute. Investment of District funds in LAIF shall be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. No limit will be placed on the percentage total in this category. 4) ORANGE COUNTY TREASURER'S COMMINGLED INVESTMENT POOL (OCCIP) — Government Code Section 53684 The OCCIP is a money market investment pool managed by the Orange County Treasurer's Office. OCCIP is more fully described in the glossary at Appendix B. The District has no funds invested in OCCIP at this time. Investment of District funds in OCCIP would be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. There is no maturity limit. No limit will be placed on the percentage total in this category. 5) THE INVESTMENT TRUST OF CALIFORNIA (CALTRUST) — Government Code Section 53601(p) The Investment Trust of California (CaITRUST) is a local government investment pool organized as a joint powers authority pursuant to California Government 3010-004 Public Funds Investment Policy Page 8 of 14 Page 102 of 209 Code Section 6509.7. Wells Capital Management, a wholly-owned subsidiary of Wells Fargo, is the portfolio manager for each of the CalTRUST funds. Investment of District funds in CalTRUST shall be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. No limit will be placed on the percentage total in this category. 6) CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP) — Government Code Section 53601(p) The Trust is currently governed by a Board of five Trustees, all of whom are officials or employees of Public Agencies. The Trustees are responsible for setting overall policies and procedures for the Trust. The Program's Investment Adviser and Administrator is Public Financial Management, Inc. The amounts deposited in this category shall be limited to bond proceeds and are to be invested for the purpose of arbitrage management only. The District has no funds invested in CAMP at this time. Investment of District funds in OCCIP would be subject to investigation and due diligence prior to investing, and on a continual basis to a level of review described in Section 10 Investment Pools. Proceeds may be invested in the Treasury Portfolio and/or the Money Market Portfolio. There is no maturity limit. No limit will be placed on the percentage total in this category. 7) U.S. TREASURY OBLIGATIONS — Government Code Section 53601(b) United States Treasury notes, bonds, bills or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. The maximum maturity shall be limited to five years. No limit will be placed on the percentage total invested in this category. 8) U.S. AGENCY OBLIGATIONS — Government Code Section 53601(f) Federal agency or United States government-sponsored enterprise senior debt obligations, participations, mortgaged -backed securities or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal agencies or United States government-sponsored enterprises. Examples of these securities include Federal National Mortgage Association, Federal Farm Credit Bank, Federal Home Loan Mortgage Corporation and Federal Home Loan Bank. The maximum maturity shall be limited to five years with no limit placed on the percentage total in this investment category. 9) NEGOTIABLE CERTIFICATES OF DEPOSIT — Government Code Section 53601(i) Investments are limited to deposits issued by a nationally or state -chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a state -licensed branch of a foreign bank. Individual investments shall be limited to Federal Deposit Insurance Corporation - insured limits of $250,000. Purchases of certificates of deposit pursuant to Government Code Sections 53601.8, 53653.8, and 53601 shall not, in total, exceed 30 percent of District's investment portfolio. The maximum maturity is limited to five years. 3010-004 Public Funds Investment Policy Page 9 of 14 Page 103 of 209 10) MONEY MARKET FUNDS— Government Code Section 53601(1)(2) Shares of a beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission. The company shall have met either of the following criteria: (A) attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized rating services and (B) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). There is no maturity limit. A maximum of 20 percent of the portfolio may be invested in this category, and a maximum of 10 percent of the portfolio may be invested in any single issuer. If the District has funds invested in a money market fund, a copy of the fund's information statement shall be maintained on file. In addition, the Treasurer should review the fund's summary holdings on a quarterly basis. 11) MEDIUM-TERM (OR CORPORATE) NOTES — Government Code Section 53601(k) Medium-term notes are defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less. The corporation must be domestic, the notes must be domestic and the notes must be issued in the United States. The corporation must be rated A or its equivalent or better by a nationally recognized rating service. The maximum maturity is limited to five years and the maximum percentage allowable for investment is 30 percent of the investment portfolio in the aggregate. 12) BANKERS' ACCEPTANCES — Government Code Section 53601 (g) Bankers' acceptances, otherwise known as bills of exchange or time drafts, are drawn on and accepted by a commercial bank. Purchases are limited to bankers' acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System. Eligible bankers' acceptances are restricted to issuing financial institutions with a short-term debt rating of at least "A-1" or its equivalent by a nationally recognized rating service. The maximum term may not exceed 180 days and the maximum percentage allowable for investment is 10 percent of the portfolio in the aggregate, and 5% for an individual issuer. 13) COMMERCIAL PAPER— Government Code Section 53601(h) Commercial paper rated the highest ranking or of the highest letter and number ratings as provided for by a nationally recognized rating service. The entity that issues the commercial paper shall meet either of the following two sets of criteria: (1) The corporation shall be organized and operating within the United States, shall have total assets in excess of $500,000,000, and shall have debt, other than commercial paper, if any, that is rated A or higher by a nationally recognized rating service. (2) The corporation shall be organized within the United States as a special purpose corporation, trust, or limited liability company, has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond; has commercial paper that is rated "A-1" or higher, or equivalent by a nationally recognized statistical -rating organization. Eligible commercial paper may not exceed 270 days' maturity and may not represent more than the 25 percent of the investment portfolio in the aggregate, and 5% for an individual issuer. 3010-004 Public Funds Investment Policy Page 10 of 14 Page 104 of 209 APPENDIX B GLOSSARY AGENCIES: Federal agency securities and/or Government-sponsored enterprises ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report of the District. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). 3010-004 Public Funds Investment Policy Page 11 of 14 Page 105 of 209 DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills.) DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed- income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL HO LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL NATIONAL MO TGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks are members of the system. GOVERNMENT NATIONAL MO TGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FHA mortgages. The term "pass- throughs" is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. 3010-004 Public Funds Investment Policy Page 12 of 14 Page 106 of 209 LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase—reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker-dealers, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state—the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. 3010-004 Public Funds Investment Policy Page 13 of 14 Page 107 of 209 REPURCHASE AGREEMENT (REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15(C)3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 3010-004 Public Funds Investment Policy Page 14 of 14 Page 108 of 209 pfml asset management Yorba Linda Water District Investment Management and Advisory Services February 9, 2023 (213) 999-7203 pfmam.com PFM Asset Management LLC Sarah Meacham, Managing Director NOT FDIC INSURED: NO BANK GUARANTEE: MAY LOSE VALUE Chris Harris, CFA, CAIA, Director Lesley Murphy, Director Page 109 of 209 About PFMAM Page 110 of 209 Sarah Meacham Managing Director Engagement Oversight 18 years in the industry/PFMAM I tf- Richard Babbe Senior Managing Consultant Relationship Manager 34 years in the industry and 24 years with PFMAM Chris Harris, CFA, CAIA Director Bond Proceeds Strategy Oversight 15 years in the industry/PFMAM Michael Steinbrook Director Arbitrage Rebate Oversight 19 years in the industry and 19 years with PFMAM Lesley Murphy Director Relationship Liaison 15 years in the industry and 14 years with PFMAM Jeremy King Key Account Manager 15 years in the industry and 8 years with PFMAM Robert Cheddar, CFA Managing Director Senior Portfolio Manager 24 years in the industry and 17 years with PFMAM 1 Page 111 of 209 42 years of experience Over 240 investment professionals ► Specialists in customized, investment- grade fixed income and multi -asset portfolios ► Fixed income strategies include: Liquidity management Enhanced cash Bond proceeds investments 1 -to 3-, 1- to 5-, and 1- to 10 -year mandates ► Philosophy and mission consistent with public sector objectives Safety Liquidity Yield Source: Assets under management as of December 31, 2022. Total 41 employee data as of September 30, 2022. $202.4b Total assets nationwide $153.6b Discretionary assets under management $48.8b Assets under advisement L National Reach: PFMAM Offices For Institutional Investor or Investment Professional 2 Use Only — This material is not for inspection by, distribution to, or quotation to the genftg@blid 2 of 209 ► Trusted advisor in the California finance community since 1989 • PFMAM serves 183 clients in the state of California • Regular educators for CSMFO, CMTA, CSDA, ACWA, and CACTTC Membership on CSMFO Professional Standards Committee ► Membership on GFOA Treasury and Investment Management Committee ► Investment advisor to the California Asset Management Program ("CAMP") ► Significant experience with Code and Investment Policy development Membership on CMTA Investment Policy Certification Committee P. Membership on AP&T Investment Policy Certification Committee ► California presence — Los Angeles and San Francisco offices CALIFORNIA Contra Costa Water District • Cucamonga Valley Water District • Metropolitan Water District of Southern California • Modesto Irrigation District Oro Loma Sanitary District • Padre Dam Municipal Water District Sacramento Suburban Water District • San Bernardino Valley Municipal Water District • Santa Margarita Water District • Silicon Valley Clean Water Union Sanitary District 14.5b )TAL ASSETS CALIFORNIA As of December 31, 2022. Total assets in California includes $37.5 billion in discretionary assets under management and an additional $27.0 billion in 3 non -discretionary assets under advisement. Please see important disclosures. Page 113 of 209 OBJECTIVE ACHIEVED THROUGH... • Hiph-quality investments Safety • Continuous monitoring of portfolio holdings • Diversification • Cash flow analysis and projections Liquidity • Segregation of funds • Highl illiquid investment securities • Recommendations based on relative value Return opportunities • Disciplined duration management 4 Page 114 of 209 Passive Strategies: Ideal for funds with conservative, straightforward permitted investments and predictable liquidity needs ► Project funds with unretainable positive arbitrage Capitalized interest funds ► One-time fees with subsequent restructuring or reinvestment opportunities for separate fees Active Management: Ideal for funds with expansive permitted investments and/or uncertain liquidity needs ► Project funds ► Operating funds ► Reserve Funds PASSIVE STRATEGI AN ACTIVE MANAGEMENT Periodic/ad-hoc monitoring Real-time monitoring of holdings through time Wholesale restructurings to More frequent trades to rebalance to target manage duration and/or liquidity No ability to take advantage of Greater ability to take short-term opportunities advantage of short-term securities mispricings May require substantial Enhanced ability to add changes in market conditions incremental net value to add value No fiduciary responsibility Advisor has fiduciary once portfolio is structured responsibility 5 Page 115 of 209 Approach to Investing the District's Bond Proceeds Page 116 of 209 ► Three dedicated groups for services related to bond proceeds ► Arbitrage rebate and tax compliance specialists ► Active and passive strategies to reinvest proceeds Specialized Bond Proceeds Reporting 2,591 I $213.4b Transactions Assets Since 2010 40 400 0 30 300 u, 0 20 , 200 m N 10 ' _ I I 100 Q 0 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 � Market Value Number of Transactions [mnB�w 0.i6,,f1F9, neudn FRD,[[i[D DRAWS v ACTUAL DRAWS Thought Leadership & Education on Bond Proceeds Investment BEE For illustrative purposes only. Bond proceeds related transaction and asset data through December 31, 2022. 6 Page 117 of 209 Thought Leadership & Education on Bond Proceeds Investment BEE For illustrative purposes only. Bond proceeds related transaction and asset data through December 31, 2022. 6 Page 117 of 209 30+ years 50,000+ 300+ arbitrage rebate experience calculations since 1989 unique/annual clients ► Fully dedicated professionals focused on one service — arbitrage rebate compliance ► Technical Proficiency ► Market Presence ► Depth of Resources ► IRS Audit Experience Data as of December 31, 2022. 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Arbitrage Rebate Calculation Volume 2018-2022 2018 2019 2020 2021 2022 ■ Total Arbitrage Rebate & Yield Restriction ■ Spending Exception 7 Page 118 of 209 What is my credit How does this instrument or risk, and how can Iinvestment strategy provide manage it? 16 liquidity for both expected and unforeseen draws? What is the yield of the instrument or �► What are the rebate investment strategy, and how can my implications of my return change through time? Does this reinvestment strategy? reflect my view of market conditions? How does this instrument or investment strategy manage market and reinvestment risk? 8 Page 119 of 209 ► Specifics of bond issuance changes the risk -reward dynamic because of arbitrage rebate and yield restriction considerations PFMAM cannot provide tax or legal advice. Please see important disclosures. For Institutional Investor or Investment Professional Use Only — This material is 9 not for inspection by, distribon to, quotation to the general pub c ge i0 C f 209 RISK FACTOR STRATEGY Credit Liquidity Reinvestment Same day, which is a MMF/LAIF Function of underlying fund function of cut-off times; Yield of fund will tend to holdings redemption fees or gates follow short-term rates may apply Passively structured Liquid underlying securities; Yields locked in; portfolio Government -only logistical considerations if reinvestments will occur at liquidity needs to be raised prevailing short-term rates Structured Investment 100% exposure to No secondary market; (AA -rated counterparty) counterparty notification requirements for Yields locked in draws PFMAM cannot provide tax or legal advice. Please see important disclosures. For Institutional Investor or Investment Professional Use Only — This material is 9 not for inspection by, distribon to, quotation to the general pub c ge i0 C f 209 ► Specifics of bond issuance changes the risk -reward dynamic if earnings above arbitrage yield will be subject to rebate *As of February 7, 2023, and subject to change. Assumes no change to draw schedule or portfolio composition and reinvestment of idle cash at yield of portfolio. PFMAM cannot provide tax or legal advice. Please see important disclosures in the Appendix section. 10 Page 121 of 209 RETURN CONSIDERATION STRATEGY Initial Gross Yield Estimated Net Earnings ($) Additional Considerations Yield will change with MMF/LAIF 2.51% $243,800 underlying market conditions; no out-of-pocket costs Passively structuredo Potential to treat fee as portfolio 4.80% $446,375 qualified administrative cost (QAC) Structured Investment Fees may be treated as a (AA -rated counterparty) 5.03% $448,700 QAC; nominal incremental net earnings *As of February 7, 2023, and subject to change. Assumes no change to draw schedule or portfolio composition and reinvestment of idle cash at yield of portfolio. PFMAM cannot provide tax or legal advice. Please see important disclosures in the Appendix section. 10 Page 121 of 209 Portfolio $20,411,705 Par Amount (Total)' Original Cost (Total)' $20,000,000 Weighted Average Maturity 176 days Average Life of Draw Schedule 176 days Average Gross Yield (IRR) 4.80% Estimated Gross Earning S2 $466,375 Estimated Portfolio FeeS2 $20,000 Estimated Net Earnings2 $446,375 Sector Allocation ■ Generic MMF 4% ■ Fed. Agn. Disc. Note ■ U.S. Treasury 54% Note 21% wU.S. Treasury Bill 21% Portfolio Cash Flows vs Estimated Draws ($ in millions) Estimated Portfolio Cash Flows Estimated Draws --*--Estimated Ending Cash Balance $3.5 $3.0 $2.5 — $2.0 $1.5 $1.0 $0.5 $0.0 M M M M M M CO co M M co It N N N N N N N N N N N N N O O M 7 7� N U O N c6 N IL Q Q (n O Z 0 IL [1] Sample portfolio as of February 7, 2023, including cash balances. 11 [2] Estimated gross earnings and estimated portfolio fees are for the period February 7, 2023, through February 1, 2024. Please see important disclosures in the Appendix section. Page 122 of 209 ► 2 -Year Spending Exception Example ► 2022A Bonds must be a "Construction" issue ► At least 75% of the project is construction ► Must meet each benchmark, no catch-up allowed 2022A Acquisition Fund $24,256,249 Expected • $500,000 Denominator $24,756,249 ❑V Issue Date 7/28/2022 W MP Pel 6 months 1/28/2023 10%' $2,475,624.90 ? Yes No ❑V 12 months 7/28/2023 45% $11,140,312.05 ? Yes / No 18 months 1/28/2024 75% $18,567,186.75 ? Yes / No Q 24 months 7/28/2024 100%** $24,756,249.00 ? Yes / No For illustrative purposes only, assumes expected interest earnings during the life of the project, final benchmark based on actual earnings. 12 **De minimis (lesser of 3% or $250K) and reasonable retainage (5% spent in 12 months) exceptions may apply for last benchmark. Page 123 of 209 District hires PFMAM PHASE ONE Information Collection & Analysis ► Meet with District staff to discuss investment goals and risk tolerances ► Review the District's Permitted Investments and offer suggestions, if necessary Begin placing trades and initial investments PHASE TWO Recommendations & Confirmation ► Discuss strategy recommendations with the District ► District approves investment strategy ► PFMAM confirms strategy with Trustee ► Review/confirm anticipated spending patterns in the and Bond Counsel as necessary context of arbitrage rebate requirements Agreement executed and delivered I Complete all administrative documentation, authorizations, and procedures Coordinate appropriate permissions with Trustee Total Estimated Time Between Contract Signing and Trade Execution = 2 Weeks 13 41 Page 124 of 209 Approach to Managing the District's Reserves Page 125 of 209 1 Investment Policy Review Cash Flow Analysis Strategy Development and Implementation ✓ Consider adding additional investment sectors to Investment Policy ✓ Create an optimized portfolio structure by allocating funds into "Liquidity" and a "Core" portfolio ✓ Leverage other teams within PFMAM to enhance overall investment program 14 Page 126 of 209 Initially Annually Continually Nq Examine current Policy in Review and address Monitor and enforce relation to: changes to Code compliance ► Industry standards and Reassess authorized ► Monitor changes to best practices list of investments Code and best ► Code requirements Reevaluate maturity practices Diversification and limits and benchmark Provide accurate and ► timely information maturity standards Discuss strategy ► Risk tolerance and implementation preferences ► Reporting standards and requirements 15 Page 127 of 209 ► We work with public agency organizations to review impactful legislation for California public agencies ► We serve on the Investment Policy Certification Committees for CMTA and APT US&C ► We help our clients develop strong investment policies that meet the long-term needs of their agencies Source: the District's Investment Policy as of July 2018 and information provided during the procurement process. 100% 80% 60% 40% 20% 0% Current Allocation vs California Investment Universe O a 0 a iB 2 Q 0_ c c m a a) o g � a) o O U C J Q U Q 0 0 TO C N O <n 7 cn E a� Q Zi E in O ECO CO > z E c O a U L) D ami a U o a) O Of d T C 7 O U ■ Current Allocation IPS Limit OCA State Code 16 Page 128 of 209 ► Determines optimal liquidity allocation • Identify short-term vs. long-term • Short-term assets should be the primary source for near-term disbursements • Core assets are designed for long-term growth ► Enhances cash management • Better understanding of cash flow seasonality ► Identifies an optimal allocation of funds to maximize investment income • Improve earnings potential by extending average maturity • Reduce budgetary uncertainty Sample Client Historical Analysis of Portfolio $40 $35 $30 y $25 c ° $20 $15 $10 $5 $0 Mar -20 Mar -21 Historical Short-term Portfolio Mar -22 Modeled Core 17 Page 129 of 209 Initially ► Prioritize safety, liquidity, and return in discussing a broad investment strategy ► Select benchmark to measure risk and return of investments ► Collectively approve investment strategy Continually ► Actively trade within the portfolio to reflect relative value opportunities among sectors, maturities, and issuers ► Monitor compliance before and after trades are executed ► Coordinate trade settlement ► Provide educational trainings and communication pieces, including market commentaries, whitepapers, and podcasts. Quarterly/Annually ► Review performance reporting ► Revisit cash flows, investment policy, and benchmark ► Confirm how strategy was implemented and will be going forward 18 Page 130 of 209 Meetings and Communication ► Comprehensive quarterly portfolio discussions to review portfolio activity, strategy, liquidity requirements, and general market conditions ► Discussions as needed to discuss liquidity needs ► Available as needed as general investment resource Comprehensive Reporting ► GASB 31, 40 compliant ► Monthly statements ► Performance reports ► Budget assistance — earnings forecasts ► Up-to-date information on secure site Education and Training ► Monthly and quarterly updates ► Commentaries and whitepapers ► Webinars and week-long seminars ► Customized in-person sessions REPORTING QUARTERLY MARKET SUMMARY Economic Snep— Portfolio Characteristics High quality Well -diversified •oo �ovo�.a� � roti MaKlmiw Income �� >� .,• Reduced earnings -1. Sector Allocation • Aa Mss p% • UaT�ury .an•ae+.a..a�.saw.—.r, • Nego4abk GD ,e...aiwwe��LLeire i.mweamausm.—,...�ammew 5% • FalealAW 15% asset PFM Asset .......c Annual Ecl and Finan( Markets W The Economic Outlook for 2022 a 11 2— aaoam_lo�er. gi=n Duration 2.70 years 2. men 70 y.- 3— earsGa Yield 0.56% Gross Annoal Income Difference+ 8570,000 Duration Distribution qo% 0% ONGOING CONTENT Short Duration Strategies are Worth a Look ne Vab roar, m'Aq m pfm 1 asset management aaiw� nie einrrnmAn. A' aib Wn. u�u em�immn � nmea�me9m m w,t+ f 19 Page 131 of 209 Portfolio Statistics Duration 2.42 years Gross Yield 4.35% Credit Quality • AA 100% 50% 40% 30% 20% 10% 0% U.S. Treasury 100% Sector Allocation Duration Distribution 0-1 yr 1-2 yr 2-3 yr 3-4 yr • Data Source: Bloomberg. Data as of February 7, 2023. • Sample portfolio structured by PFMAM. Please see important disclosures at the end of this presentation. Nib 4-5 yr 20 Page 132 of 209 Portfolio Statistics Duration 2.42 years Gross Yield 4.53% 0 • AA 64% Credit Quality Sector Allocation 50% A 23% 40% 30% BBB 2% 20% 10% ■ AAA 11% 0% 0-1 yr Duration Distribution 1-2 yr 2-3 yr 3-4 yr 4-5 yr • Data Source: Bloomberg. Data as of February 7, 2023. • Sample portfolio structured by PFMAM. Please see important disclosures at the end of this presentation. 21 Page 133 of 209 Corporate ■ Negotiable CD Notes 25% 3% ■ ABS ■ Federal Agency 6% 10% ■ Supranational 4% Agency MBS ■ U.S. Treasury 7% 42% Municipal 3% 50% A 23% 40% 30% BBB 2% 20% 10% ■ AAA 11% 0% 0-1 yr Duration Distribution 1-2 yr 2-3 yr 3-4 yr 4-5 yr • Data Source: Bloomberg. Data as of February 7, 2023. • Sample portfolio structured by PFMAM. Please see important disclosures at the end of this presentation. 21 Page 133 of 209 District hires PFMAM PHASE ONE Information Collection & Analysis ► Meet with District staff to understand existing investment program, risk tolerances, and goals ► Perform full cash flow analysis ► Review the District's Investment Policy and offer suggestions Begin placing trades and initial investments PHASE TWO Recommendations & Confirmation ► Discuss strategy recommendations with the District ► Select benchmark(s) ► Approve investment strategy Agreement executed and delivered I Complete all administrative documentation, authorizations, and procedures Add Investment Policy rules to PFMAM's compliance system I Establish the District's portfolio data on PFMAM's accounting system Assist the District in establishing a custodial relationship, if necessary Total Estimated Time Between Contract Signing and Initial Trades = 4 Weeks 22 41 Page 134 of 209 Liquidity Option: California Asset Management Program ("CAMP") Page 135 of 209 Cash Reserve Portfolio (Pool) Rated AAAm by Standard & Poorsl Same-day liquidity (11:00 a.m. PST cut-off) Unlimited transactions via wire, ACH, or check Online account management Option to open multiple sub -accounts No minimum investment Interest paid monthly No additional out of pocket expenses Specialized services for bond proceeds Question 2 Ideal For: o = 0 Operating Funds .It Proceeds of Separate Debt Issues Accounting 1. Please see important disclosures at the end of this presentation. CK. Page 136 of 209 CAMP Term Question 2 Rated AAAf by Fitch Ratings' Plan around your interest income stream Opportunities to seek competitive interest rates Diversify your portfolio's maturity structure Ladder maturities to meet known Minimum investment of $1 million cash flow needs Maturities range from 60 days to 1 year Select from a wide range of maturity dates Ideal For: Known Revenue and Expenditure Streams 1. Please see important disclosures at the end of this presentation. Ci 7 image 437`0 209 Why PFMAM? Page 138 of 209 aYorba Water Linda District PFMAM: Supporting the District's Mission As the District remains focused on achieving its mission of providing reliable water and sewer services to protect public health and the environment with financial integrity, we will stand beside you as your investment partner. Our ideas will be designed to help the District protect and grow its financial resources so that it will remain fiscally strong. • Long history of prudent advice for the stewardship of California public sector funds • Fiduciary committed to acting in the best interest of our clients • Specialized resources for both bond proceeds and reserves • Customized approach aligned to your needs • Culture of safety, compliance, and transparency 25 Page 139 of 209 Thank you'. Q uestions? pf m *1 asset management Page 140 of 209 Appendix Page 141 of 209 PFM ASSET MANAGEMENT LLC ARBITRAGE REBATE COMPLIANCE SERVICES FEE SCHEDULE BASE FEE Service Fee Report Fee — one of the following will apply, per issue: Annual report, gross proceeds subject to arbitrage rebate $1,5 DO Semi-annual report, spending exception analysis $1,0D0 Annual report, bona fide debt service fund testing only $750 ADDITIONAL FEES Per report, as appropriate Service Fee Variable Rate Issue +$5D0 -$1,0D0 Computation Periods in Excess of 12 Months — one of the following will apply, per issue: Additional year or fraction thereof, outstanding gross proceeds +$5D0 Additional year or fraction thereof, bona fide debt service fund +$250 testing only OPTIONAL SERVICES Evaluating various elections and applications To be negotiated separately Training, Post Issuance Compliance Consulting HOURLY RATE FEE, IF APPLICABLE Managing Director $350 Director $3D0 Senior Managing Consultant $250 AnalystlSenior Analyst $2D0 AssociateiSenior Associate $150 26 Page 142 of 209 Investment advisory services are provided by PFM Asset Management LLC ("PFMAM"), an investment adviser registered with the U.S. Securities and Exchange Commission and a subsidiary of U.S. Bancorp Asset Management, Inc. ("USBAM"). USBAM is a subsidiary of U.S. Bank National Association ("U.S. Bank"). U.S. Bank is a separate entity and subsidiary of U.S. Bancorp. U.S. Bank is not responsible for and does not guarantee the products, services or performance of PFMAM. The information contained is not an offer to purchase or sell any securities. Additional applicable regulatory information is available upon request. For more information regarding PFMAM's services please visit www.pfmam.com. 27 Page 143 of 209 [1 ] Estimated market yields as of February 07, 2023. Source: Bloomberg. Investments have not been executed. Actual rates and security availability may vary at time of placement. [2] Estimated earnings are based on settlement on February 07, 2023, and assumes no trading in the portfolio. [3] Generic MMF is quoted based on the S&P Government LGIP 7 -day net yield (source: Bloomberg), as of February 06, 2023. [4] Reinvestment and average yields are calculated assuming a constant overnight interest rate of 4.21 %. Actual reinvestment rates will vary. [5] Yields on investments are presented based on corresponding basis (actual/actual, actual/360, 30/360) depending on security type. The Average Gross and Net Yields are computed on the internal rate of return of the cashflows generated by the portfolio, on an actual/actual basis. [6] Investment management fees for a one-time portfolio purchase are $20,000. [7] Past performance is not indicative of future results. PFM Asset Management LLC ("PFMAM") is an investment adviser registered with the U.S. Securities and Exchange Commission and a subsidiary of U.S. Bancorp Asset Management, Inc. ("USBAM"). USBAM is a subsidiary of U.S. Bank National Association ("U.S. Bank"). U.S. Bank is a separate entity and subsidiary of U.S. Bancorp. U.S. Bank is not responsible for and does not guarantee the products, services or performance of PFMAM. 'I[�\�1�6Y�1:7��7►[�l 7_1►1:�ei�L1:7_1►�� J I_\'��i�9 �9_1��1�►[�\t_\�7�1i>±9�� 28 Page 144 of 209 Sample portfolios are provided for illustrative purposes only and are not a recommendation. P. Portfolios based on assumed investment noted on each respective page. ► Yield source Bloomberg as of February 7, 2023. ► Security universe sourced from Bloomberg and Market Axess and further limited to those issuers permitted by PFMAM's internal Approved Credit List. Actual yields and security availability may vary at time of purchase. ► As economic and market conditions may change in the future, so may PFMAM's recommendations as to the sale and purchase of securities in the portfolio. 29 Page 145 of 209 CAMP Disclaimer CAMP® is a registered trademark and the CAMP logos and designs are trademarks owned by the California Asset Management Trust (Trust). This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buy or sell any fund or other security. Investors should consider the Trust's investment objectives, risks, charges and expenses before investing in the Trust. This and other information about the Trust is available in the Trust's current Program Guide, which should be read carefully before investing. A copy of the Trust's Program Guide may be obtained by calling 1-800-729-7665 or is available on the Trust's website at www.camponline.com. While the Cash Reserve Portfolio seeks to maintain a stable net asset value of $1.00 per share and the CAMP Term Portfolio seeks to achieve a net asset value of $1.00 per share at the stated maturity, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Shares of the Trust are distributed by PFM Fund Distributors, Inc., member Financial Industry Regulatory Authority (FINRA) (www.finra.org) and Securities Investor Protection Corporation (SIPC) (wwwsioc.orq). PFM Fund Distributors, Inc. is an affiliate of PFM Asset Management LLC. Standard & Poor's fund ratings are based on analysis of credit quality, market price exposure, and management. According to Standard & Poor's rating criteria, the AAAm rating signifies excellent safety of investment principal and a superior capacity to maintain a $1.00 per share net asset value. However, it should be understood that the rating is not a "market" rating nor a recommendation to buy, hold or sell the securities. Page 146 630209 CAMP Disclaimer Continued For a full description on rating methodology, visit Standard & Poor's website (http://www.standardandpoors.com/ratings/en US/web/guest/home). The AAAf rating reflects Fitch Ratings' ("Fitch') review of the Term program's investment and credit guidelines, the portfolio's credit quality and diversification, as well as the capabilities of PFM Asset Management LLC as investment adviser. It indicates the highest underlying credit quality (or lowest vulnerability to default). However, it should be understood that this rating is not a "market" rating nor a recommendation to buy, hold or sell the securities. For a full description on rating methodology visit www. fitchratings. com. PFM Asset Management LLC ("PFMAM') serves as CAMP's Program Administrator, Investment Adviser and Rebate Calculation Agent. PFMAM specializes in meeting the investment needs of public agencies. PFMAM is registered as an investment adviser with the Securities and Exchange Commission ("SEC') under the Investment Advisers Act of 1940. C 7 ] } --Page 1 �7 i5f"z09 pfml asset management Yorba Linda Water District Investment Management and Advisory Services Overview March 2, 2023 (213) 999-7203 pfmam.com PFM Asset Management LLC Sarah Meacham, Managing Director NOT FDIC INSURED: NO BANK GUARANTEE: MAY LOSE VALUE Lesley Murphy, Director Page 148 of 209 Sarah Meacham Managing Director Engagement Oversight 18 years in the industry/PFMAM Richard Babbe Senior Managing Consultant Relationship Manager 34 years in the industry and 24 years with PFMAM Chris Harris, CFA, CAIA Director Bond Proceeds Strategy Oversight 15 years in the industry/PFMAM Michael Steinbrook Director Arbitrage Rebate Oversight 19 years in the industry and 19 years with PFMAM 11 Lesley Murphy Director Relationship Liaison 15 years in the industry and 14 years with PFMAM Jeremy King Key Account Manager 15 years in the industry and 8 years with PFMAM Robert Cheddar, CFA Managing Director Senior Portfolio Manager 24 years in the industry and 17 years with PFMAM 1 Page 149 of 209 42 years of experience Over 240 investment professionals ► Specialists in customized, investment- grade fixed income and multi -asset portfolios ► Fixed income strategies include: Liquidity management Enhanced cash Bond proceeds investments 1 -to 3-, 1- to 5-, and 1- to 10 -year mandates ► Philosophy and mission consistent with public sector objectives • Safety • Liquidity Yield Source: Assets under management as of December 31, 2022. Total employee data as of September 30, 2022. $202.4b Total assets nationwide $153,96b Discretionary assets under management $48.8b Assets under advisement L National Reach: PFMAM Offices For Institutional Investor or Investment Professional 2 Use Only — This material is not for inspection by, distribution to, or quotation to the genft9eb450 of 209 ► Trusted advisor in the California finance community since 1989 • PFMAM serves 183 clients in the state of California • Regular educators for CSMFO, CMTA, CSDA, ACWA, and CACTTC • Membership on CSMFO Professional Standards Committee • Membership on GFOA Treasury and Investment Management Committee • Investment advisor to the California Asset Management Program ("CAMP") ► Significant experience with Code and Investment Policy development • Membership on CMTA Investment Policy Certification Committee • Membership on AP&T Investment Policy Certification Committee California presence — Los Angeles and San Francisco offices -ALlfuRNIP Contra Costa Water District • Cucamonga Valley Water District • Metropolitan Water District of Southern California • Modesto Irrigation District • Oro Loma Sanitary District • Padre Dam Municipal Water District Sacramento Suburban Water District San Bernardino Valley Municipal Water District • Santa Margarita Water District Silicon Valley Clean Water • Union Sanitary District 14.5b )TAL ASSETS CALIFORNIA As of December 31, 2022. Total assets in California includes $37.5 billion in discretionary assets under management and an additional $27.0 billion in 3 non -discretionary assets under advisement. Please see important disclosures. Page 151 of 209 OBJECTIVE ACHIEVED THROUGH... • High-quality investments Safety • Continuous monitoring of portfolio holdings • Diversification • Cash flow analysis and projections Liquidity • Segregation of funds • Highly liquid investment securities • Recommendations based on relative value Return opportunities • Disciplined duration management 4 Page 152 of 209 STRATEGY RETURN CONSIDERATION Initial Gross Yield Estimated Net Earnings ($) Additional Considerations Passively structuredo Potential to treat fee as portfolio 4.80% $446,375 qualified administrative cost (QAC) *Sample Project Fund Portfolio (Govt Only; One -Time Purchase) Sector Allocation ■ Generic MMF 4% Fed. Agn. Disc. Note ■ U.S. Treasury 54% Note 21% U.S. Treasury Bill 21% Portfolio Cash Flows vs Estimated Draws $3.5 Estimated Portfolio Cash Flows $3.0 � Estimated Draws $2.5 Estimated Ending Cash Balance $2.0 $1.5 $1.0 $0.5 $0.0 co M M Cl) M M Cl) M M M M V V N N N N N N N N N N N N N >+ C 3 Q U 1 U C LL Q 2 ---) M Q Cl) 0 Z 0 LL 'Sample portfolio as of February 7, 2023, including cash balances. Subject to change. Assumes no change to draw schedule or portfolio composition and reinvestment of idle cash at yield of portfolio. PFMAM cannot provide tax or legal advice. Please see important disclosures in the Appendix section. 5 Page 153 of 209 1 Investment Policy Review Cash Flow Analysis Strategy Development and Implementation Current Allocation vs California Investment Universe 100% ■ Current Allocation 80% IPS Limit 60% OCA State Code 40% 20 o% ❑ n ❑ n ❑ (n U N LL LL U m <° J 2 Q U O O N d Q �z 0_ 7� F0 o U o E U > Z E c o U Sample Client Historical Analysis of Portfolio $40 $35 Historical Short-term Portfolio • $30 Modeled Core c $25 0 $20 $15 $10 $5 $0 Mar -20 Mar -21 Mar -22 6 Page 154 of 209 n❑ Q �wU) c m n m Q O O E O c s Q U CO Sample Client Historical Analysis of Portfolio $40 $35 Historical Short-term Portfolio • $30 Modeled Core c $25 0 $20 $15 $10 $5 $0 Mar -20 Mar -21 Mar -22 6 Page 154 of 209 Liquidity Option: California Asset Management Program ("CAMP") Page 155 of 209 Introduction to the California Asset Management Program (CAMP) CAMP is a California Joint Powers Authority established in 1989 to provide California public agencies with professional investment services. INVESTMENT OBJECTIVE To earn a high rate of return while preserving principal and providing liquidity. The Pool seeks to maintain a stable NAV of $1.00 per share and the TERM Portfolio seeks to achieve a NAV of $1.00 per share at the stated maturity. CASH RESERVE PORTFOLIO (POOL) A short-term cash reserve portfolio and cash management vehicle permitted as an investment for all local agencies under California Government Code Section 53601(p). TERM PORTFOLIO A fixed rate, fixed term portfolio rated AAAf by Fitch Ratings and permitted as an investment for all local agencies under California Government Code Section 53601(p). Cash Reserve Portfolio (Pool) Diversification as of January 31, 2023 Performance (3o -Day Net Yield' %) Credit Quality Distribution (Standard & Poor's Fund Ratings] A -1+ 24.2% AAAm A. 1.646 AA- Sector Composition Corporate Notes 2.3% Federal— Agencies ederal—Agencies 5.2% Negotiable r Certificates of Deposit 25.6% 1. Please see important disclosures at the end of this presentation. Money U -s- 5.00%v 4.5390% Market Fund Treasuries ¢ 50%v 4.3661% 1.s% 1"6% v 3 9103% Supranationals 4.001° 0.6% 3.00°/v 2sts5°k Repurchase 2.50%v 2.3o3s% Agreements 2,000% t. % 33.5% 1.50°/v s.13ss5h 1.00°/v 08292% 049B9% 0.50°/0 0.2595% O.DO°/v 0.0608% = ■ 11 Commercial Paper 29.5% `y 10 ;L 11�1 10, rL 11�1 fpl .p, 1L1 _01 `� rp CIA age 156 of 209 Thank you! Q uestions? pf m I asset management Page 157 of 209 Investment advisory services are provided by PFM Asset Management LLC ("PFMAM"), an investment adviser registered with the U.S. Securities and Exchange Commission and a subsidiary of U.S. Bancorp Asset Management, Inc. ("USBAM"). USBAM is a subsidiary of U.S. Bank National Association ("U.S. Bank"). U.S. Bank is a separate entity and subsidiary of U.S. Bancorp. U.S. Bank is not responsible for and does not guarantee the products, services or performance of PFMAM. The information contained is not an offer to purchase or sell any securities. Additional applicable regulatory information is available upon request. For more information regarding PFMAM's services please visit www.pfmam.com. 8 Page 158 of 209 [1] Estimated market yields as of February 07, 2023. Source: Bloomberg. Investments have not been executed. Actual rates and security availability may vary at time of placement. [2] Estimated earnings are based on settlement on February 07, 2023, and assumes no trading in the portfolio. [3] Generic MMF is quoted based on the S&P Government LGIP 7 -day net yield (source: Bloomberg), as of February 06, 2023. [4] Reinvestment and average yields are calculated assuming a constant overnight interest rate of 4.21 %. Actual reinvestment rates will vary. [5] Yields on investments are presented based on corresponding basis (actual/actual, actual/360, 30/360) depending on security type. The Average Gross and Net Yields are computed on the internal rate of return of the cashflows generated by the portfolio, on an actual/actual basis. [6] Investment management fees for a one-time portfolio purchase are $20,000. [7] Past performance is not indicative of future results. PFM Asset Management LLC ("PFMAM") is an investment adviser registered with the U.S. Securities and Exchange Commission and a subsidiary of U.S. Bancorp Asset Management, Inc. ("USBAM"). USBAM is a subsidiary of U.S. Bank National Association ("U.S. Bank"). U.S. Bank is a separate entity and subsidiary of U.S. Bancorp. U.S. Bank is not responsible for and does not guarantee the products, services or performance of PFMAM. NOT INSURED NO BANK GUARANTEE MAY LOSE VALUE NOT A DEPOSIT 9 Page 159 of 209 CAMP Disclaimer CAMP® is a registered trademark and the CAMP logos and designs are trademarks owned by the California Asset Management Trust (Trust). This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buy or sell any fund or other security. Investors should consider the Trust's investment objectives, risks, charges and expenses before investing in the Trust. This and other information about the Trust is available in the Trust's current Program Guide, which should be read carefully before investing. A copy of the Trust's Program Guide may be obtained by calling 1-800-729-7665 or is available on the Trust's website at www.camponline.com. While the Cash Reserve Portfolio seeks to maintain a stable net asset value of $1.00 per share and the CAMP Term Portfolio seeks to achieve a net asset value of $1.00 per share at the stated maturity, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Shares of the Trust are distributed by PFM Fund Distributors, Inc., member Financial Industry Regulatory Authority (FINRA) (www.finra.orp) and Securities Investor Protection Corporation (SIPC) (www.sipc.orp). PFM Fund Distributors, Inc. is an affiliate of PFM Asset Management LLC. Standard & Poor's fund ratings are based on analysis of credit quality, market price exposure, and management. According to Standard & Poor's rating criteria, the AAAm rating signifies excellent safety of investment principal and a superior capacity to maintain a $1.00 per share net asset value. However, it should be understood that the rating is not a "market" rating nor a recommendation to buy, hold or sell the securities. For a full description on rating methodology, visit Standard & Poor's website (http://www.standardandpoors.com/ratings/en US/web/guesyhome). The AAAf rating reflects Fitch Ratings' ("Fitch') review of the Term program's investment and credit guidelines, the portfolio's credit quality and diversification, as well as the capabilities of PFM Asset Management LLC as investment adviser. It indicates the highest underlying credit quality (or lowest vulnerability to default). However, it should be understood that this rating is not a "market" rating nor a recommendation to buy, hold or sell the securities. For a full description on rating methodology visit www. fitchratings. com. 30 -day yield as of the last day of the month. The 30 -day yield represents the net change, exclusive of capital changes and income other than investment income, in the value of a hypothetical account with a balance of one share (normally $1.00 per share) over a thirty -day base period expressed as a percentage of the value of one share at the beginning of the thirty -day period. This resulting net change in account value is then annualized by multiplying it by 365 and dividing the result by 30. PFM Asset Management LLC ("PFMAM) serves as CAMP's Program Administrator, Investment Adviser and Rebate Calculation Agent. PFMAM specializes in meeting the investment needs of public agencies. PFMAM is registered as an investment adviser with the Securities and Exchange Commission ("SEC') under the Investment Advisers Act of 1940. CAMP® is a registered trademark and the CAMP logos and designs are trademarks owned by the California Asset Management Trust (Trust). Page 160 01 209 RESOLUTION NO. 2023 -XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT AUTHORIZING YORBA LINDA WATER DISTRICT (THE "PUBLIC AGENCY") TO JOIN WITH OTHER PUBLIC AGENCIES AS A PARTICIPANT OF THE CALIFORNIA ASSET MANAGEMENT TRUST AND TO INVEST IN SHARES OF THE TRUST AND IN INDIVIDUAL PORTFOLIOS WHEREAS, Section 6509.7 of Title 1, Division 7, Chapter 5 of the Government Code of the State of California (the "Joint Exercise of Powers Act") provides that, if authorized by their legislative or other governing bodies, two or more public agencies that have the authority to invest funds in their treasuries may, by agreement, jointly exercise that common power; WHEREAS, under Sections 6500 and 6509.7(b) of the Joint Exercise of Powers Act, a "public agency" includes, but is not limited to, any California county, county board of education, county superintendent of schools, city, public corporation, public district, regional transportation commission, state department or agency, any joint powers authority formed pursuant to the Joint Exercise of Powers Act by public agencies or any nonprofit corporation whose membership is confined to public agencies or public officials; WHEREAS, public agencies that constitute local agencies, as that term is defined in Sections 53600 of Title 5, Division 2, Part 1, Chapter 4, Article 2 of the Government Code of the State of California (the "California Government Code"), are authorized pursuant to Section 53601 (p), to invest all money belonging to, or in the custody of, a local agency not required for its immediate need in shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive, of Government Code Section 53601; WHEREAS, the California Asset Management Trust (the "Trust") was established, pursuant to and in accordance with the Joint Exercise of Powers Act, by a Declaration of Trust, made as of December 15, 1989, as subsequently amended from time to time (the "Declaration of Trust"), as a vehicle for public agencies to jointly exercise their common power to invest the proceeds of debt issues and Public Agency surplus funds; Resolution No. 2023 -XX Joining as Participant of California Asset Management Trust 1 of 3 Page 161 of 209 WHEREAS, pursuant to and in accordance with the Joint Exercise of Powers Act, the Public Agency desires to join the other public agencies which are or will be Participants of the Trust by adopting and executing the Declaration of Trust, a form which is on file in the office of the Treasurer; WHEREAS, the Public Agency is a "public agency" as that term is defined in Sections 6500 and 6509.7(b) of the Joint Exercise of Powers Act and a "local agency" as that term is defined in Section 53600 of the California Government Code; WHEREAS, the Public Agency is otherwise permitted to be a Participant of the Trust and to invest funds in the Trust and in the individual portfolios to be managed by the Investment Adviser to the Trust ("Individual Portfolios"); and WHEREAS, a program guide describing the Trust and the Individual Portfolios (the "Program Guide") is on file in the office of the Treasurer. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The Public Agency shall join with other public agencies pursuant to and in accordance with the Joint Exercise of Powers Act by executing the Declaration of Trust and thereby becoming a Participant in the Trust, which Declaration of Trust is hereby approved and adopted. A copy of the Declaration of Trust, which is available in the office of the Treasurer shall be filed with the minutes of the meeting at which this Resolution was adopted. The Board President is hereby authorized to execute, and the Board Secretary is hereby authorized to attest and deliver, the Declaration of Trust. Section 2. The Public Agency is hereby authorized to purchase shares in the Trust from time to time with available funds of the Public Agency, and to redeem some or all of those shares from time to time as such funds are needed. Section 3. The Public Agency is hereby authorized to invest available funds of the Public Agency from time to time in one or more Individual Portfolios managed by the Investment Adviser to the Trust and described in the Program Guide. Resolution No. 2023 -XX Joining as Participant of California Asset Management Trust 2 of 3 Page 162 of 209 Section 4. The appropriate officers, agents and employees of the Public Agency are hereby authorized and directed in the name and on behalf of the Public Agency to take all actions and to make and execute any and all certificates, requisitions, agreements, notices, consents, warrants and other documents, and any changes, amendments, modifications, or waivers thereto which they, or any of them, might deem necessary or appropriate in order to accomplish the purposes of this Resolution. Section 5. This Resolution shall take effect at the earliest date permitted by law. PASSED AND ADOPTED this 2nd day of March 2023 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Brett R. Barbre, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Gagen Law LLP Resolution No. 2023 -XX Joining as Participant of California Asset Management Trust 3 of 3 Page 163 of 209 ITEM NO. 9.2. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: John DeCriscio, Operations Manager Freddie Ojeda, Operations Superintendent SUBJECT: Replacement and Protection of Logos on YLWD Facilities RECOMMENDATION: That the Board of Directors review options for the replacement and protection of logos on YLWD facilities and provide direction to staff. ATTACHMENTS: 1. Slide Deck - Replacement and Protection of Logos Page 164 of 209 YL W Action Calendar Decision Brief for Replacement and Protection of Logos on YLWD Facilities 03/02/2023 OPTIONS AMn R,rpMMENDATION 2 Facilities - PFAS Treatment Plant and Wells Fargo Heli -hydrant • Option 1: Leave "as is" on all facilities •Option 2: Return all facilities to original sticker configuration •Option 3: Staff Recommendation • Option 4: Board option to be determined • Option 3: Staff Recommendation - PFAS Treatment Plant - Leave "as is" - Wells Fargo Heli -hydrant - Add 2 Wells Fargo Stickers (one front -side, one back -side) Page 166 of 209 HAS Treatment Plant ., .slim,- ,J •�i � w`.yf 1^ W tY ? 1 a r Sr % to I% 1 Staff Recommendation Maintain current configuration Demonstrates important partnership with OCWD Looks professional "as -is" and conveys theappropriate message in supporof our Country, OCWD, and YLWD Plant is within YLWD property footprint and not readily viewable by the public except for tours • Multiple YLW and flag stickers are unnecessary, and we should include OCWD logo Page 167 of 209 Wells Fargo Heli -hydrant y� _...AN Same configuration on back -side Staff Recommendation • Add Wells Fargo logo (1 front -side, 1 back -side) - same configuration on each side • Demonstrates important partnership with Wells Fargo • Need only one Wells Fargo sticker per side to demonstrate partnership • Heli -hydrant is viewable by the public on the backside • There is now a bronze plaque ue of YLWD participants at the site so a list of parficipants is accounted for on- site IV— Page 168 of 209 Cost Data - Sticker Removal PFAS Plant Heli -hydrant Total Facilities Maintenance 5 hr 2 hr $296.87 ($42.41 /hr) Mechanic II 5 hr 2 hr $232.26 ($33.18/hr) Plant Operator I 1 hr 34.84 ($34.84/hr) TOTAL $563.97 uW Page 169 of 209 Cost Data - Sticker Addition Option #1 : (No Cost) Option #2: $5,500 plus two maintenance workers at 3 hours each. (2 hours at PFAS Plant, 1 Hour at Wells Fargo) Option #3: (Staff Recommendation) : $310 plus two maintenance workers 1 hour Option #4: Large YLW sticker $326.50 each, Large Flag sticker $451.50 each, 36"x36" Wells Fargo sticker $155.50 each, 36"x36" YLW sticker $155.50 each. Staff time is approximately two workers 10-15 minutes per sticker. Page 170 of 209 Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Alison Martin, Public Affairs Manager SUBJECT: Community Partnerships Staff will present the attached slide deck for discussion. ATTACHMENTS: 1. Slide Deck - Communications Partnerships ITEM NO. 10.1. Page 171 of 209 GOAL D: Create Community Partnerships Objective 1: Develop plan for meeting with community groups Objective 2: Add open houses, virtual tours, and speaker bureau to YLWD Objective 3: Finalize MOUS with sister agencies Create Community Partnerships YL W 03/02/2023 Board of Directors Regular Meeting Community Partnership Objectives Develop plan for meeting � with community groups Add open houses, virtual tours, and speaker bureau to YLWD Finalize MOUs with agencies sister Page 173 of 209 Develop plan for meeting with community groups -Yorba Linda Chamber of Commerce • Placentia Chamber of Commerce • Brea Chamber of Commerce • Reach for PYLUSD -Yorba Linda Sunrise Rotary • Rotary Club of Placentia -Yorba Linda Women's Club -Placentia Roundtable Women's Club -Yorba Linda Women's Club •Kiwanis Club of Placenta • Placentia Firefighters Association • Love Yorba Linda • Love Placentia • National Charity League - Yorba Linda Chapter • National League of Young Men - Yorba Linda Chapter • National Ataxia Foundation - Yorba Linda Chapter • UCI Water -Offering speakers for local and virtual meetings • Passing out water at community events • Donating water for community benefit -Employees and Board Members holding local Board positions -Sponsoring local community events a r ®Yorba Lira Water Dh Page 174 of 209 Add open houses, virtual tours, and speaker bureau to YLWD 0 Completed in FY 22-23 • General Manager Welcome Reception September 2022 • Open House October 2022 Planning for Future • Infrastructure Bus Tour • Mini Open House @ Fairmont Booster Pump Station and Reservoir 03/02/2023 Offered to any group who desires a tour and tailored to the interests of the group Examples of tour groups • Industry Association • Water Agencies • Scouts of All Ages • Students of All Ages • Federal & State Legislators & Staff A virtual tour is in production Page 175 of 209 Finalize MOUs with sister agencies YorindCLA • MOU Executed • Working well for YLWD and the City ---IN PIacLjntTi,a *City prefers to address matters as they arise • MOU not necessary Page 176 of 209 Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS: SUBJECT: AGENDA REPORT March 2, 2023 Board of Directors Mark Toy, General Manager Mark Toy, General Manager Employee Town Hall Overview ITEM NO. 10.2. Staff will review the attached slide deck which was presented during the employee Town Hall held January 31, 2023. ATTACHMENTS: 1. Slide Deck - January 2023 Employee Town Hall Page 177 of 209 GOAL E: Maintain Workforce Engagement Objective 1: Improve YLWD Organizational Climate TOWN HALL JANUARY 31 It, 2023 01/31/2023 YL W AAM k AGENDA 1. Departmental Updates from Executive Staff a. Assistant GM b. Operations c. Engineering d. Finance e. Human Resources 2. General Manager's Update a. 5 -month Review b. Your feedback 3. Taking Care of People a. Taking Care of People (TCOP) Committee b. TCOP Initiatives 4. Discussion 5. Service Recognition Presentations a. HR facilitates b. Certificate and Photograph JlGrouindwpaterrlenishment System USAN Mountain Rain 1i; xi �. , Salta Ana River :-:pttip` �Yi Nome and Business Waste Water RL1lti Orange County Groundwater Basin Page 179 of 209 GENERAL MANAGER'S UPDATE • August 29, 2022 - my first day in the office! • Philosophy - People... • Great mea Taking Care of • Solicited your feedback • Learning my job X5c ands 3 Page 180 of 209 LEARNING ON THE JOB 7,!727 - --r-r-r -r- r-r-f-f-f-r.• -/-r-l-I-f- 're f !/ I ll- vl Meters with Rick DeAnda newer Collection Team with Robert Cuellar and Jeff Harris Camera Team with Reed Silvestri and Brian Adams Page 181 of 209 010 We !!�! 0� Via,; fA5 low r1 i D t' ri 01/31/2023 mwrT:— • ' THE 4t. TE57 f . F YL W BOARD MEETINGS Y LW D Staff YLWD Board of Directors ®Yorba Linda MWater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January S. 2023, 3:00 PM 1717 E Miraloma Ave, Placentia CA 92870 PARTICIPATION INSTRUCTIONS Due to the continuing state of emergency declared by the California Governor related to preventing the spread of Coronavirus (COVID-19), and pursuant to California Government Code Section 54953(e), this meeting will be facilitated in a hybrid format As such, Directors and members of the public may choose to participate in person or by videofteleconference. Information for accessing this meeting by telephone or intemet-based service Is provided below. For questions regarding participation, please call the Board Secretary at (714) 701-3020. Computerimobile Device: -. Telephone: (669) 909-6833 or (346) 248-7799 Page 183 of 209 YLWD GOALS BoardApproved MNOV 22 GM TOY GOALS FOR FY 2022/23 FINAL Goals V Create Community -__ Ensure Safe and Ensure Fiscal Ensure Partnerships Maintain Workforce Reliable Water and Responsibility (B) Operational (D) Engagement (E) Priority Sesser Set -vice (A) Effectiveness (C) Ensure well production Meet deadlines for Develop plan for matches Basin Develop a plan, and the Community meeting with Improve YLWD 1. Production Percentage meet 2022 plan, io: Service Project communih- organizational climat(" (BPP) ;m:j CIP (S30NI) - (Helicopter- groups Hydrant) Match industry Add open houses, KPI for worker virtual tours, and Establish O&M safety and strive speaker bureau Secure collective '- PFAS operation operating budget for zero water and to YLWD sewer Notices of Violations 3" Develop cyber and Secure grant Develop AMI Final MOUS with Plan for succession physical securih" plan i, !I rE iTl'3 sister agencies 1. Priority Goals (1-2) Lead (first color) 2_ Secondary Goals (3) Lead (first color) 3. AGM - Green 4. Operations - Blue 5. Engineering - Red 6. Finance - Orinue 7_ Human Resources — Purple 8. All - Grey Page 184 of 209 YOUR FEEDBACK • SUSTAIN 1. Work/Life balance - 4/10 work week contributes to good family time on weekends 2. Work environment is pleasant 3. Flexible work scheduling to accommodate family situations 4. Employee events are nice 5. Customer service is excellent 6. Teamwork - people work well together and truly care about one another • IMPROVE 1. Favoritism - Lack of accountability for favored employees... "silent killer" 2. OT/holiday pay - Unequal distribution to employees. Abuse and preferential treatment 3. COLA needs to keep up with inflation 4. Poor Leadership - Trust and faith required in management 5. Lack of cohesion between departments 6. Communication needs to be better between departments 7. Monthly salary is not commensurate with other water districts 8. Confidentiality -Too much gossip. Should only be "need to know" 9. Health and Wellness - Need perks for gym membership 10. Efficiencies - Need paperless processes and SOPS 11. Cross -training - Lack of a program 12. Accountability - Need performance evaluations that hold staff accountable I Page 185 of 209 I FonFRWIP PHILOSOPHY TAKING C/. OF PEOPI -a DEVELOP FUTURE TALENT REFINE INTERNAL MANAGEMENT IMPROVE REGIONAL PROCESSES VALUE OPEN COMMUNICATION EMPOWER MULTI -DISCIPLINARY TEAMS Page 186 of 209 TAKING CARE OF PEOPLE INITIATIVES TCOP Committee • Meets once a month • Sub -committee meetings TCOP Survey • Employee survey sent 1/25 • Cross -Training & Employee Events r1 Goy f`CO`6 (vU1��1f [Xr c,cE fiJwS its- / G ;d .�Lr�e cip tf�ll�ay � �-d?z9�ad� awa'tds�r��vr of 'u r ur. aPs itF !� Plll c? -Ael,s� IM Pic �ia�an,L4: Pad !ti e'VA T P?✓anS. Epojj " & - "P&7/c, S . 6M -r, -yY, dy - Sub -committee Reports • Recognition - Jacqueline/Mark • Health and Wellness - Alison/Marcus/Malissa • Employee Events - Vivian/Ariel • Training - Reed/Nick • Efficiencies - Danielle/Paige/Annie Y�` —rRA I N I N Ca i- N Og.cxtm uO.s C Vo55- TIIA4 w M� _ S�n-v� tlnxcl� GI-hw�tE�. �Xls.( Pno4sw)"o • iT+• u.Oti1-l+�c� U U b0liL415 ii Fes' Vs. � S�a� Rf�K °FESSraNACS fl APaiv VvLu + folic�p wa<of cc �-' I MoIV TKE wai 1�e 1 Uas+y /b�3 o��a-I•�i,s ' 6rtta kfaa+ �r�et, I �� f}1LZa Iwnc�, g3S,ys rc( C/u,n1 Sacia9 YY r� �na4"S-(Akj) I Ph -171 ��" C,83a- 7 8_9 14 15 1! 21 22 22 26 29 X _E.-� 11 12 13 1B w-20 25 26 27 2 3 4 9 1011 6 17 78 25 Page 187 of 209 01/31/2023 LET S te.�tr,ct i 00 HIKING ® Check out Remember the this easy 1.7 essentials like comfortable mile loop walking shoes, trail. It takes water, and sun • — • about 35 protection. minutes to i • • • • — complete. _ If you are feeling SATURDAY, JANUARY i sick, please stay home. MEET AT 9 AM WALNUT CANYON RESERVOIR TRAIL FREE PARKING ON LAKETOP DRIVE 776 S Laketop Dr, Anaheim, CA 92807 1 � I PETS (on leashes) & FAMILIES are Welcome rRSVP to Marcus mmillen@ylwd.com • •; � I - Pfrmro, „ a �, n end, anvy ra u msme� n mdarr erry Yprr Wu • '_ or�� bnur mn�lm ail nnY. mae.,e n.ua.�u rswM Aw w1M/rM. YL W OF P EO P LE -__� iscussion �.�. _.. .� IN 01/31/2023 a Awl .��: ervice -IR 01/31/2023 A ecognition mentations ITEM NO. 11.1. Yorba Linda Water District AGENDA REPORT MEETING DATE: March 2, 2023 TO: Board of Directors FROM: Mark Toy, General Manager STAFF CONTACTS: Annie Alexander, Senior Executive Assistant / Board Secretary SUBJECT: Director's Reports The Directors will report on their attendance at the following events: February WACO - Fri, Feb 3 SAWPA Commission - Tue, Feb 7 PYLUSD Board - Tue, Feb 7 (Barbre) YL City Council - Tue, Feb 7 (DesRoches) Brea City Council - Tue, Feb 7 Placentia City Council - Tue, Feb 7 MWDOC Water Policy Forum - Thu, Feb 9 (Barbre) MWDSC Board - Tue, Feb 14 MWDOC Board - Wed, Feb 15 (Miller) OCWA Meeting - Wed, Feb 15 (Hawkins) OCWD Board - Wed, Feb 15 (DesRoches) SAWPA Commission - Tue, Feb 21 CalMutuals Board - Tue, Feb 21 (Barbre) YL City Council - Tue, Feb 21 (Miller) Placentia City Council - Tue, Feb 21 (DesRoches) Brea City Council - Tue, Feb 21 OCSan Board - Wed, Feb 22 (Hawkins) March MWDOC Board - Wed, Mar 1 (Miller) OCWD Board - Wed, Mar 1 (DesRoches) YL Planning Commission - Wed, Mar 1 (Hawkins - As Needed) Page 191 of 209 ITEM NO. 11.2. Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS: SUBJECT: AGENDA REPORT March 2, 2023 Board of Directors Mark Toy, General Manager Mark Toy, General Manager General Manager's Report A brief update on District activities and matters of interest as of February 22, 2023. General Manager On Tuesday, January 31, 2023, 1 had the opportunity to conduct my first town hall meeting with the District since becoming GM in August 2022. The general purpose of the town hall session was to provide an executive staff update to employees as well as review my activities over the past 5 months. However, the primary purpose of the meeting was to provide employees with direct feedback on the input that each of them provided to me when I initially arrived at the District. I provided employees with a summary of their feedback in the form of "sustain" and "improve" comments. Based on their feedback, I discussed the excellent work of our "Taking Care of People (TCOP)" committee, and the initiatives that TCOP is implementing across the District to address their "improve" concerns. We had a very productive session with included discussion afterward. We ended the town hall by celebrating the service recognition of several of our long-time employees. I met with Carolyn Emery, executive officer for the Orange County Local Agency Formation Commission (LAFCO), to become better acquainted with LAFCO and its mission. I also met with Jeff Ball from the Orange County Business Council (OCBC). Jeff discussed OCBC's composition as well as how it receives its funding. Additionally, Jeff reviewed some of the OCBC initiatives that are currently underway such as the development of a regional training center. My priority is continuing our staff work on the compensation study so that we can continue to move the process forward. Based on the initial Board guidance to K&A and YLWD executive staff, we will finish our staff work this week in preparation for the closed session on February 27, 2023. Operations Production Division Well 20 was pulled for pump and motor maintenance. This well has been in service for 10 years and staff was observing reductions in flow. Flow was down approximately 700 gallons per minute from design. Staff will video -log the well, check for flow conditions, and possibly make adjustments to the pump setting. Estimated cost for repairs and service is $150,000 to $200,000. Page 192 of 209 Well 10 will be offline for one week to replace the soft start to the motor. Anticipated start date is the week of February 27, 2023. Well 1 is out of service for an engine rebuild. Anticipated completion in mid-March. Well 18 had an engine rebuild and a new motor control valve installed. Will be back in service on February 15, 2023. Maintenance Division The sewer collection crew completed the following work this past month: ■ Cleaned 5 miles of sewer system. ■ Video inspected 6 miles of sewer system. ■ Repaired 3 sections of cracked sewer lines. ■ Completed spot services for root control and roach control. Engineering District hosted ASCE Younger Members Council conference participants on February 18, 2023. Operations, Public Affairs, and Engineering provided a presentation and tour of the PFAS Water Treatment Plant. Finance Staff has been heavily involved with the RFP process for investment advisory services and preparation of the draft FY23-24 budget. The budget workshop on March 16, 2023 will focus on proposed supplies and services and revenue. Human Resources and Risk Management Status of Recruitments ■ Safety and Training Analyst - Offer extended to top candidate; background/medical completed; start date is March 6, 2023. ■ Maintenance Worker III - Internal promotion. Public/Legislative Affairs ■ As mentioned in the Engineering section, staff provided PFAS Water Treatment Plant tours to 30 members of ASCE YMF as part of their conference. ■ Began preparation of the annual Water Quality Report. ■ Reviewed legislation with TPA and ACWA Region 10 legislative staff. ■ Provided feedback on potential legislation requested by Rep. Young Kim's office. ■ Began preparing for Lead and Copper Rule outreach. Helicopter Hydrant Update As of February 6, 2023, Metropolitan was still working on an updated budget and schedule for the project. The draft MOU was shared with the U.S. Forest Service on February 22, 2023, for their Page 193 of 209 review and comment. ATTACHMENTS: 1. TPA January Monthly Report 2. Status of Due Outs 3. 2018 Deal Points with YLWDEA 4. BOD Committee List 5. LAIF and OCIP Basis Points Page 194 of 209 T1IED TPA MEMORANDUM To: Yorba Linda Water District From: Townsend Public Affairs Date: February 5, 2023 Subject: State and Federal Legislative Monthly Report State Legislative Update The month of January included renewed action on the state budget and legislative fronts after months of adjournment from the previous session. This included the release of the Governor's January Budget framework, the beginning of the Legislative Session and bill introductions, and other action items relating to severe storms and new wildfire maps. Below is an overview of pertinent legislative actions taken during the month of January. State Legislature January 4 marked the formal start of the 2023-24 Legislative Session. Throughout the month, new and incumbent lawmakers gathered in their respective chambers for brief floor sessions with little policy consideration. That is expected to change as the Legislature nears its bill introduction deadline and each house reviews and refers legislation to the appropriate policy committees. As of January 31, the Legislature has introduced close to 700 bill vehicles — with roughly half split between the Assembly and the Senate. Nearly one third of the total bills introduced are vehicles designated to each house's budget committee to ensure there are enough bills for any and all budget and budget trailer bills. In addition, there is a significant number of "intent" and "spot" bills, which lack substantive implementing language, pending future amendments. Legislative trends point to public safety initiatives to curb controlled substance and fentanyl use, transportation planning and funding bills, and several bills geared toward increasing affordable housing production and providing support to the State's homeless population. The deadline for bill introductions is February 17. While that will serve as a filter for the introduction of new bill vehicles, it does not prohibit the use of "gut and amend" tactics, which amend the previous scope of a bill in favor of an entirely new one. The Legislature typically introduces 2,000 or more bills each legislative session, which is roughly capped by a 50 -bill introduction limit over the course of the current legislative cycle spanning two years. Introductions will continue to emerge as the Legislature nears the February 17 deadline, with most introduced in the final week. Notable bills include the following: AB 62 (Mathis) would establish a statewide goal to increase above and below ground water storage capacity by a total of 3,700,000 acre-feet by the year 2030 and a total of 4,000,000 acre-feet by the year 2040. The bill would require the State Water Resources Control Board, in consultation with the Department of Water Resources, to design and implement measures to increase statewide water storage to achieve the statewide goal. Pagel Page 195 of 209 • AB 66 (Mathis) would require the Natural Resources Agency, and each department, board, conservancy, and commission within the Agency, to approve the necessary permits for specified projects within 180 days from receiving a permit application, and would deem those permits approved if approval does not occur within this time period. • AB 246 (Papan) would state the intent of the Legislature to enact legislation to eliminate PFAS from menstrual products. • ACA 1 (Aguiar-Curry) lowers the necessary voter threshold from a two-thirds supermajority to 55 percent to approve local general obligation (GO) bonds and special taxes for affordable housing and public infrastructure projects. • SB 23 (Caballero) would express the intent of the Legislature to enact subsequent legislation to expedite the regulatory permitting process for water supply and flood risk reduction projects. Key Takeaways from the Governor's Proposed Budget Framework On January 10, Governor Newsom released his budget proposal for the 2023-2024 fiscal year. Overall spending trends in the proposed budget reflect a more conservative and disciplined budget framework rooted in "strong fiscal planning" on account of projected shortfalls, compared to the 2022-23 Budget which held record surpluses. The 2023-2024 January Budget Proposal anticipates a $22.5 billion budget shortfall, which aligns with previous projections from the Legislative Analyst's Office. Notably, the Governor proposes refraining from using reserve funds to backfill revenue losses, and instead favors strategic spending cuts. Some key takeaways from the proposed budget include: Deferrals and Reductions in Spending: Despite a $22.5 billion budget shortfall, the Governor's Budget largely maintains spending levels across the board through addressing the shortfalls by using deferrals, special fund loans, and fund shifts. The Governor specifically announced the deliberate steps that the State was going to take in order to address the budget shortfall, including proposed funding deferrals, reductions, and trigger reductions, which means that funds will "trigger" back to previous levels if the state's fiscal outlook improves. Local Government Accountability Emphasis: The Governor proposed adding contingencies to the receipt of funds related to housing and homelessness. Specifically, the legislature will look toward conditioning eligibility for any future homeless -related grants and competitive programs through the Business, Consumer Services and Housing Agency and the Health and Human Services Agency, on compliance with state housing law. • Maximizing Spending Impact: As typical with constricted budget capabilities, the Governor and the Legislature will look to maximize the impact of funding within various spending programs and direct allocations. This will include a keen focus on regional impacts, rather than hyper -targeted spending practices. While the budget proposal includes various spending reductions and deferrals, it is important to note that the budget situation will continue to evolve over the next few months before its Page 2 Page 196 of 209 enactment. The Governor's proposal will be updated in May to reflect changes to tax returns, inflationary pressures, and federal monetary policy that could result in additional spending cuts or the restoration of spending programs. Below is a high-level overview of proposed expenditures, organized by issue area: Budget Reserves • Total Budget Reserves: $35.6 Billion • Rainy Day Fund: $22.4 Billion • Public -School Rainy -Day Fund: $8.5 Billion: • Special Fund for Economic Uncertainties: $3.8 Billion • Safety Net Reserve: $900 Million Retirement Liabilities • $9.7 Billion: Paid Down within the Past four years (2019-2022) • $7.1 Billion: Allocated for the next Four Years • $1.9 Billion: proposed spending in upcoming Budget Year Cannabis • $83.9 million in cannabis local assistance grants to support public safety efforts associated with cannabis sales • $10 million to California Department of Tax and Fee Administration (CDTFA) to support its cannabis tax enforcement program • $1.9 million to establish a permanent Department of Cannabis Control Enforcement District Office in Fresno to further the enforcement activities of the department in the Central Valley Homelessness • Maintains prior budget commitments of $3.4 billion and $1 billion for HHAP Round 5 o Proposed statutory reconfiguration of HHAP program to reduce direct flexibility and instead fund programs such as the encampment resolution grant program, CARE Act, Homekey, etc. • Maintains CARE Act funding for county start up programs totaling $88.3 million • Delays $250 million of behavioral health care infrastructure capacity grants. • Conditions receipt of homelessness related grants on housing element compliance Housing • Funding stabilized for accountability and streamlining like the Housing Accountability Unit and CEQA reform. • New statewide housing production goal jumped from 2.2 million to 2.5 million units, with at least 1 million units in qualified affordable housing • $350 million proposed spending cut to programs related to new home buying programs o Dream for All first time Homebuyers program reduced from $500 to $300 million o Cal Home Program for local assistance for first time homebuyers program removed ($100 million) o Accessory Dwelling Unit production program removed ($50 million) Environmental Sustainability • Maintains 89% of $54 billion dedicated to climate resiliency over 5 years. • Includes budget forecast improvement triggers to restore funding to previous levels Page 3 Page 197 of 209 • Wildfires: Maintains all wildfire prevention funding with a $10 million reduction for defensible space and monitoring funding. • Water and Energy bill relief: Winds down program for arrearage support by shifting $400 million from the program back into the General Fund • Waste Management: Maintains $180 million dedicated to local implementation support of SB 1383 regulations $202 million in new investments o $136 Million: Urban flood risk reduction o $41 Million: Delta levees o $25 Million: Central valley flood protection Public Safety • Maintains funding for existing crime prevention and law enforcement support programs • Emphasis on fatal drug overdose prevention: o $79 million for statewide distribution of Narcan products to first responders and community organizations o $10 million in fentanyl education and prevention grants o $3.5 million for statewide distribution of Narcan products to middle and high schools o $4 million for innovative approaches to fentanyl test strip technology Transportation • $17.7 billion in overall proposed transportation spending ($9.7 billion from the Highway User Tax) • $2 billion reduction in Transit Intercity Rail Capital Program over 3 years • $200 million reduction in funding for the Active Transportation Program (ATP) • Reductions in general fund spending on zero emissions vehicle programs partially offset by shifts from the Greenhouse Gas Reduction Fund totaling $1.1 billion. Ban on Outdated Diesel Vehicles Takes Effect On January 1, a set of clean air regulations implemented by the California Air Resources Board (CARB) in 2008, and later signed into law as SB 1 (Beall, Statutes of 2017), went into effect. The regulations ban any diesel vehicles weighing over 14,000 pounds and built before 2010 from operating on California road as of the beginning of this year. CARB estimates that around 200,000 vehicles, including 70,000 big rig trucks, do not comply with the rule and will be prohibited from operating in the state. Exceptions to the rule will be made for vehicles that have replaced their engine with one manufactured after 2010, and vehicles that travel less than 1,000 miles a year. The law will be enforced by DMV denying registrations to non- compliant trucks and buses, and CARB's enforcement unit will conduct audits of commercial fleets that may result in citations. The implementation of these regulations marks the first of numerous ambitious targets the agency is seeking to codify into law. An even more ambitious plan was recently proposed by CARB to remove all gas and diesel truck fleets from the state's roads by 2045 and replace them with zero - emission vehicles, including city fleets of public works and waste hauling vehicles. While this plan is still in the workshop process, it underscores the Agency's desire to decrease emissions through phasing out gas -powered vehicles. Page 4 Page 198 of 209 Federal Legislative Update The month of January featured various federal departments releasing funding schedules and proposed regulations, important federal appropriations process updates, and the finalization of post-election Congressional leadership changes. Below is an overview of critical actions taken during the month of January. New Information on the FY 2024 Federal Appropriations Process Throughout the month of January, Townsend Public Affairs Federal Advocates met with Congressional staff to discuss the upcoming Fiscal Year 2024 appropriations process. Staff indicated that they anticipate an earmark submission process to play out similar to the past two years. Currently, there is a lot of uncertainty around how House Republican dynamics will impact the process, however, at minimum, the Senate will accept earmark requests and move their process forward along a timeline similar to the past two years. Submission deadlines are expected to be in early April. Determining Projects: For those interested in submitting Appropriations requests, now is the time to start brainstorming project ideas to submit to legislators. With projects in mind, it is recommended that entities and advocates begin to brief staff so that they can vet the project. Senator Feinstein's office has requested that this vetting process start with state representatives. This is recommended to start prior to the release of official guidelines. Predicted Timeline: While there is no official word on when the appropriations solicitations will open, the timeline is likely to be tight, further emphasizing the importance of getting all project components ready before the official date. Congress customarily waits until the President releases his budget to begin their process. This is usually timed to drop in conjunction with the State of the Union Address, scheduled for February 7. However, Hill staff have indicated that the President's budget is set to be released on March 9, pushing back the predicted timeline by about a month. This means that similarly to the past two years, there will likely be a quick turnaround time with the process in Congress opening around March 9 with solicitations to be due a few weeks later to meet the mid-April deadlines. Fifteen Rounds of Voting for House Speakership After four days of voting, on January 7, Representative Kevin McCarthy secured the votes required to confirm the House Speakership. In order to be elected the House Speaker, a candidate has to receive a majority of voters from present and voting members. Representative McCarthy was able to finally achieve the necessary amount of support on January 6 when 14 of his 20 critics decided to vote for him following several concessions. The total number of voters was 216 votes for Speaker McCarthy and 212 Voters for Representative Jeffries, the Democratic minority leader. Following his election, the House of Representatives can now finally take on the legislative agenda for the 118th Congress. Page 5 Page 199 of 209 House Republicans Announce Appropriations Committee Leadership As House Republicans continue to organize their new majority, House Committee on Appropriations Chairwoman Kay Granger announced the approval of her slate of subcommittee chairs. The twelve appropriations subcommittee chairs are often referred to as "cardinals" owing to the gravity of their role shaping their portion of annual federal spending. The subcommittee chairs and their staffs are the main point of contacts for funding issues within their subcommittee of jurisdiction. During the 118t" Congress, with Republicans in control of the House and Democrats in control of the Senate, the appropriations process will be one of the main legislative focuses of 2023, making the subcommittee chairs a key focus point of congressional power for the next two years. House Appropriations Subcommittee Chairs: • Agriculture, Rural Development, Food and Drug Administration — Rep. Andy Harris (MD) • Commerce, Justice, Science — Rep. Hal Rogers (KY) • Defense — Rep. Ken Calvert (CA) • Energy and Water Development — Rep. Chuck Fleischmann (TN) • Financial Services and General Government — Rep. Steve Womack (AR) • Homeland Security — Rep. Dave Joyce (OH) • Interior and Environment — Rep. Mike Simpson (ID) • Labor, Health and Human Services, Education — Rep. Robert Aderholt (AL) • Legislative Branch — Rep. Mark Amodei (NV) • Military Construction and Veterans Affairs — Rep. John Carter (TX) • State Department, Foreign Operations — Rep. Mario Diaz-Balart (FL) • Transportation, Housing and Urban Development — Rep. Tom Cole (OK) Page 6 Page 200 of 209 DUE OUTS FROM BOARD MEETINGS AND OTHER REQUESTS PENDING DATE REQUESTOR DESCRIPTION ASSIGNED STATUS Labor and material cost comparison for Management 02/01/23 WM construction of fencing for Bryant Ranch DL/JD decision to 02/16/23 BB Reservoir (Staff) versus Hidden Hills Booster MT contract 02/01/23 BB Pump Station Upgrade Project (Contractor). DL construction 02/01/23 BB Written report to BOD on provisions of AB AG work. Fencing color specifications (black or brown) BOD 02/14/23. 02/16/23 BB for Hidden Hills Booster Pump Station RW TBD Upgrade Project. Confirm same fencing type BOD 02/08/23. as used for Bryant Ranch Reservoir. Discussion to be 02/01/23 TD presentation on elected officials' AA Item scheduled 02/08/23 PH Agenda item for position on AB 62. AM for 04/06/23 BOD discussion/report at future BOD meeting. meeting. Agenda item to revisit travel expense Item scheduled 01/05/23 WM reimbursement policy. AA for 04/06/23 BOD Basis points being charged for District meeting. 02/01/23 BB Report from TPA regarding local impact of AM Staff to work with revisions to "Waters of the United States". TPA. COMPLETED DATE REQUESTOR DESCRIPTION ASSIGNED STATUS Include fiscal impact of meeting increased Covered at 02/01/23 WM BPP in future budget workshop and/or DL/JD 02/16/23 budget Financial Review Group meeting. workshop. 02/01/23 BB Status of Capital Finance Charge billings. DL Mailed 02/14/23. 02/01/23 BB Written report to BOD on provisions of AB AG Report sent to 2449. BOD 02/14/23. Materials sent to BOD 02/08/23. Obtain copy of City of Placentia Discussion to be 02/01/23 TD presentation on elected officials' AA included when interaction on social media for amendments to discussion/report at future BOD meeting. BOD policy manual next considered. Basis points being charged for District Included with GM 02/01/23 BB investments with LAIF and OCIP. DL Report at 03/02/23 BOD meeting. Page 201 of 209 Page 202 of 209 Provide list of standing and special Included with GM 02/01/23 BB committees to BOD. AA Report at 03/02/23 BOD meeting. Provide BOD with copy of deal points from Included with GM 01/05/23 BB previous meet and confer process with GK Report at 03/02/23 YLWDEA. BOD meeting. Agenda item for BOD decision on Agendized for 01/05/23 BB replacement and protection of logos on MT/JD 03/02/23 BOD District facilities. meeting. CV is using YLWD water per the Identify source of water being used for agreement. Work 02/01/23 BB grading at Cielo Vista (CV) and Esperanza RW has not started at Hills (EH) developments. EH; however, EH will be required to comply with terms of agreement. Contacted Agenda item to revisit Balanced Energy Emily Grant and 01/05/23 BB resolution and impact of natural gas AM SoCal Gas has no regulations on District backup operations. update at this time. PYLUSD schools Explore having District engineers work made aware of 01/05/23 WM with/present to engineering students in AM YLWD education PYLUSD high schools. opportunities. They will contact YLWD as desired. ROP programs would need to be made with North Orange County Explore Regional Occupational Program ROP and offered 01/05/23 BB (ROP) opportunities for PYLUSD high school AM to all NOCROP students. students. May require hiring consultant to create education program. Deal points set Report on 01/12/23 meeting hosted by aside. MWDOC 01/05/23 BB MWDOC during which north county issues MT and OCWD determining way to be discussed. forward. No new info to report. Page 202 of 209 R1 ❑ 2018 YLWDEA Negotiations Results from April 10, 2018 ITEM 1 Term of Agreement Five Year Agreement, commencing July 1, 2018 and concluding June 30, 2023. No reopeners. ITEM 2 Compensation at 3% per year for the term of the agreement as outlined below: YEAR 1: 2% Lump Sum to be paid November 15, 2018 — may be added to payroll or deposited into 457 plan* 1 % base salary increase to be added first pay period in FY 2018-2019 YEAR 2: 1 % Lump Sum to be paid November 14, 2019 — may be added to payroll or deposited into 457 plan* 2% base salary increase to be added first pay period in FY 2019-2020 YEAR 3: 2% Lump Sum to be paid November 12, 2020 — may be added to payroll or deposited into 457 plan* 1 % base salary increase to be added first pay period in FY 2020-2021 YEAR 4: 1 % Lump Sum to be paid November 11, 2021— may be added to payroll or deposited into 457 plan* 2% base salary increase to be added first pay period in FY 2021-2022 YEAR 5: 2% Lump Sum to be paid November 10, 2022 — may be added to payroll or deposited into 457 plan* 1 % base salary increase to be added first pay period in FY 2022-2023 PERS Compensation Non -PERS Compensation (* - taxable as Lump Sum but tax deferred if deposited into 457 plan) ITEM 3 BU requests 2 steps be added to the Salary Matrix. Step 12 be added in year 2 and Step 13 be added in year 4 BOD will reduce Unrepresented Matrix to 11 steps. Page 203 of 209 :•1 R1 R1 R1 R1 ITEM 4 Compensatory Time. Cap Compensatory Time at 40 hours; may be cashed out three times per year (February, May, August); may re -accrue up to 40 hours each succeeding period. ITEM 5 Misc. Benefits (Article 13) from BU BU requests that Boot Allowance be increased to $250 per year. BOD concurs with increase in Boot Allowance to $250 per year. CERT PAY to be increased to the following: $5.00 $10.00 $15.00 $20.00 $25.00 BOD will not approve increase in CERT pay as outlined above. BU requests Education Policy be revised. BOD/District will pay Cal State rate for undergraduate and graduate level studies up to Masters level coursework. Once degree is earned, participant shall stay with the District for 3 years. Should participant depart prior to three years, 1/3 of the fees paid will be repaid to District per year of departure e.g. departure after 2 years and 1/3 of the fees reimbursed by the District shall be repaid upon departure from the District. ITEM 6 BU to be offered 2% match on deferred comp. BOD concurs and 2% match for deferred comp will be offered to BU. Note: this is also NON -PERS Compensation Page 204 of 209 :•1 ❑ R1 ITEM 7 BU requests that Stand-by Pay be increased. Mon-Thurs — increase from $35 to $40 per day Fri -Sun & Holidays — increase from $55 to $60 per day BOD will not approve increase in Stand -by -Pay pay as outlined above. ITEM 8 BU requests Salary Survey to be conducted by Staff. BOD will not approve Salary Survey as outlined by BU. ITEM 9 BU and Non -Represented Members will use or receive pay -out for ALT -TIME no later than April 30, 2019. BOD will implement the following pay -out schedule: "All employees of the YLWD who currently possess ALT -TIME in their leave balance will have until April 30, 2019 to take as vacation or receive it as a pay -out in the May 16, 2019 payroll." Page 205 of 209 YLWD STANDING AND SPECIAL COMMITTEES CY23 STANDING COMMITTEES YLWD / MWDOC / OCWD Miller Meets as needed. DesRoches YLWD / City of Yorba Linda Lindsey Meets as needed, generally on quarterly basis. DesRoches YLWD / City of Placentia Lindsey Meets as needed. DesRoches YLWD / City of Brea Barbre Schedule to be determined. Lindsey YLWD / PYLUSD Barbre Schedule to be determined. Lindsey SPECIAL (AD HOC) COMMITTEE YLWD Labor Negotiations Meets as needed. OTHER (NON -COMMITTEE) YLWD Financial Review Group Meets as needed. Barbre DesRoches Lindsey DesRoches Page 206 of 209 * LOCAL AGENCY INVESTMENT FUND Administrative Costs Qua Iter En d i ng Percentage of Earning s (Cost)' Equ iva lent Basis Point Val ue � OW122 0.48 0.3 Lfr3LN22 0.38 0.8 12.l31f22 0.43 0.9 The law provides that administrative casts are not to a rEed 5% of quarterly EARN INGS of the fund. However, it the I8 -w -eek Daly Treasu ryr 90 Rate on the last day of the fiscal year is below 1 %, then ad rninistrative DoEt5 shall not exceed 9% of quarterly EARN INOS or the Fund For the subsequent fiscal year. 1 The persantage of administrative cast eq uals the total administrative cast d ivided by the quarterly interest eam ings 2 The equivalent basis point value equals the grass q uarteriy yield minus the net quarterly yield K+°vFsrM�� Y turrsrs PMIA/LAIF Performance Report �t. as of 02/15/23 ullffrc"t rlNmMt PMIA Average Monthly Quarterly Performance Effective Yieldsl1) Quarter Ended 12/31/22 January 2.425 LAIF Apportionment Ratet2l: December 2.173 LAIF Earnings Ratio()I. November 2.007 LAIF Fair Value Factort1l: PMIA Dailyt1l: PMIA auarter to Datet1l: PMIA Average Lifel1l: OFFICE OF THE TREASURER-TAx COLLECTOR HARI L. FREIDEN RICH, CFA, C IVIIT, CPFA, ACPFIM P.O. Box 4515 A!,TAANA,CA $2702-4515 • ' ociremurer.eamlpubliefunds 2.07 0,000056809467x9337 0,981389258 2.29 1.98 287 ORANGE COUNTY INVESTMENT POOL APPORTIONMENT YIELDS &. BASIS POINT FEES FY 21~123 laic 'fcaa Momhly Appartivamuror Monddy Appartioamicnr Chwgcd l3msis Actual Basis Groes Yield Net Yield Point Fear Poitu Fars YTD July 7022 Q_$4$%oi 0-n3%o1 S.5 -GROSS Algust 2022 1 ASS% t I1 1 A0046 t La 5.5 YIELD Septeinbei 2022 1.2lSU%w I=%ILa 5.5 L.5430/ia Ociabcr 7027 1,827'r5 1.372%6{ 5.5 Nauanbir 2022 2.40S% 2.350% S.5 YTD NET YIELD L.449% Page 207 of 209 ITEM NO. 13.1. Yorba Linda Water District MEETING DATE: TO: FROM: STAFF CONTACTS: SUBJECT: MARCH AGENDA REPORT March 2, 2023 Board of Directors Mark Toy, General Manager Annie Alexander, Senior Executive Assistant / Board Secretary Meetings from March 3, 2023 - April 30, 2023 WACO Fri, Mar 3 7:30 AM SAWPA Commission Tue, Mar 7 9:30 AM YL City Council Tue, Mar 7 6:30 PM Placentia City Council Tue, Mar 7 7:00 PM Brea City Council Tue, Mar 7 7:00 PM OC LAFCO Commission Wed, Mar 8 8:15 AM MWDSC Board Tue, Mar 14 12:00 PM PYLUSD Board Tue, Mar 14 6:00 PM MWDOC Board Wed, Mar 15 8:30 AM OCWA Meeting Wed, Mar 15 12:30 PM OCWD Board Wed, Mar 15 5:30 PM YL Planning Commission Wed, Mar 15 6:30 PM Board of Directors Workshop Meeting Thu, Mar 16 3:00 PM SAWPA Commission Tue, Mar 21 9:30 AM CalMutuals Board Tue, Mar 21 2:00 PM YL City Council Tue, Mar 21 6:30 PM Placentia City Council Tue, Mar 21 7:00 PM Brea City Council Tue, Mar 21 7:00 PM OCSan Board Wed, Mar 22 6:00 PM YL Planning Commission Wed, Mar 29 6:30 PM ISDOC Quarterly Meeting Thu, Mar 30 11:30 AM APRIL SAWPA Commission Tue, Apr 4 9:30 AM YL City Council Tue, Apr 4 6:30 PM Placentia City Council Tue, Apr 4 7:00 PM Brea City Council Tue, Apr 4 7:00 PM YL First Responders Breakfast Wed, Apr 5 7:30 AM DesRoches Hawkins Barbre Barbre Miller DesRoches Hawkins (As Needed) Barbre Lindsey DesRoches Hawkins Hawkins Hawkins (As Needed) Barbre Lindsey DesRoches Page 208 of 209 Barbre/Hawkins/Lindsey MWDOC Board Wed, Apr 5 8:30 AM Miller OCWD Board Wed, Apr 5 5:30 PM DesRoches Board of Directors Regular Meeting Thu, Apr 6 3:00 PM WACO Fri, Apr 7 7:30 AM MWDSC Board Tue, Apr 11 12:00 PM PYLUSD Board Tue, Apr 11 6:00 PM Barbre OC LAFCO Commission Wed, Apr 12 8:15 AM YL Planning Commission Wed, Apr 12 6:30 PM Hawkins (As Needed) OCWD GWRS Dedication Fri, Apr 14 11:00 AM Water Infrastructure Networking Summit Fri, Apr 14 2:30 PM SAWPA Commission Tue, Apr 18 9:30 AM CalMutuals Board Tue, Apr 18 2:00 PM Barbre YL City Council Tue, Apr 18 6:30 PM Hawkins Placentia City Council Tue, Apr 18 7:00 PM DesRoches Brea City Council Tue, Apr 18 7:00 PM Lindsey MWDOC Board Wed, Apr 19 8:30 AM Miller OCWA Meeting Wed, Apr 19 12:30 PM OCWD Board Wed, Apr 19 5:30 PM DesRoches Board of Directors Workshop Meeting Thu, Apr 20 3:00 PM PYLUSD Board Tue, Apr 25 5:00 PM Barbre MWDOC/OCWD Joint Planning Committee Wed, Apr 26 8:30 AM Miller/DesRoches OCSan Board Wed, Apr 26 6:00 PM Hawkins YL Planning Commission Wed, Apr 26 6:30 PM Hawkins (As Needed) As of February 22, 2023 Page 209 of 209