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HomeMy WebLinkAbout1969-01-22 - Board of Directors Meeting Minutes676 January 22, 1969 An adjourned meeting of the Yorba Linda County Water District was called to order at 8:30-a.m. January 22, 1969 in the offices of the District by President Wagner. Directors present and answer- ing the roll: Wagner, Clodt, Hastings, McGuire and Knauft. Also present, attorney for the District, H. Rodger Howell. Ralph C. Shook, General Manager read a letter dated January 16, 1969 from Diehl Evans regarding their recent audit with recommend- ations and comments. Jim Kerfoot, auditor explained and answered all questions. The second letter from Diehl Evans dated January 175 1969 explained that our contract called for not more than $1600.00 per year in accounting fees, however because of the setting up of the accural system as required by the State, something which was not taken into consideration at time contract price was set, they had one over 1500.00 above contract price. The actual payroll cost was 600.00 above the Contract. Discussion. Moved by Director McGuire seconded by Director Hastings carried unanimously that due to the extra services as described in letter under date of 1/17/69 rendered by Diehl Evans in the setting up of the accural accounting system as required by the State which was over and above the Contract the District allow extra payment of the $600.00 over the Contract. Jim Kerfoot explained the Dental Insurance coverage as being investigated by California Mutual Water Companies Assoc. $100 deductible for each person 80% paid after this up to $600.00. No accurate costs to District or employee as yet. Tabled until IJ further information on cost. Job 496 - sewer and water for Tract 6499 Hermes Financial Corp. 13 4 acres on the west side of Richfield , third unit. Moved, by Director McGuire, seconded by Director Hastings carried unanimously to approve staff recommendations and authorize the proper officers to execute the agreement. Job 547 Tract 6516 sewer'nd water on Rose Drive 13.28 acres 53 lots. Moved by Director Hastings, seconded by Director Clodt carried unanimously to approve staff recommendations. S-14-1102 Dave Morton 18261 Avolinda , sewer connection $93.05. Moved by Director McGuire seconded by Director Knauft carried un- animously to approve staff recommendations. General Manager Shook announced that the hearing for Annexation 68-1 was postponed due to publication dates and the new hearing date was Thursday, February 13, 1969. President Wagner announced that the Orange County Water District had passed a new annexation fee of $100.00 per acre for land ( .annexing to the Orange County Water District. Previously had been $25.00. Pump Tax paid to Orange County Water District for this six month period $30,040.55 highest ever paid for a single period even though the production was not the highest. 677 January 22, 1969 (continued) General Manager reported that all the easements had been written for S-526 and most were signed and recorded. In the event that the plans and specifications were ready before next board meeting, the General Manager requested permission to advertise for bids. Moved by Director McGuire, seconded by Director Hastings carried unanimously granting the Managers request. The following assignments were made for Yorba Linda Planning Commission, Ralph McGuire for January 22, Roy Knauft for February 12 and February 26. City Council Fred Clodt February 3, and Rex Hastings for February 17. Moved by Director Hastings, seconded by Director McGuire carried unanimously that audited bills in the amount of $50,172.08 and audited refunds for $75.83 on checks 12899 through 12942 be approved for payment. Moved by Director Clodt, seconded byDirector McGuire carried unanimously that all Directors are hereby authorized to leave the State of California for either business or personal reasons be- tween now and the next regular meeting of the Board of Directors. Rodger Howell asked about the receipt of papers from Yorba Terrace, the as-builts particularly. Mr. Shook informed him they were still incorrect and they had been notified. Rodger Howell reported on the City of Placentia Sewer. George Sant had conditioned his annexation to the City of Yorba Linda, they would not interfere with So. Calif. Water or the sewer service from the City of Placentia. In the investigation and inquiry it was determined that McCarthy Sant had paid for the construction of the sewer line inc estion along with the Filteration Plant with $42,000 outstanding in refund contract on the sewer line. Mr. Howell recommended that condemnation and purchasing the sewer line would not be feasible now but suggested that District could condemn the unused capacity in the sewer line instead of the entire line and then just connect at the manhole in Yorba Linda Blvd., and proceed to use. This along with isola- tion of their system by negotiations and agreement with City thereby cutting them off would bring about agreement with So. Cal. Water and the City of Placentia. Mr. Shook and Mr. Howell had met with Mr. Ward of the Fullerton Jr. College on January 17, 1969 regarding easements and annexation of the site to theDistrict. The Jr. College District will get a letter to the District informing the District how they wish to proceed but they are ready to annex. They would like a permanent easement form but wished to add to the form that in the event the line needed to be moved, lowered or in any way changed when final plans were initiated that District do so at District expense. Their only request was that this temporary line should be buried where it crossed in roadways. The group then discussed sewer for the College and it was decided that they wished to participate in the improvement district now in the process of being set up. January 22, 1969 678 (continued) Rodger Howell had met with Bill Franklin of Southern California Water, Mr. Franklin agreed they had so few services in the area that it was economically infeasible for them to operate the filteration plant and system as set up and they would eventually probably want to and would sell to theDistrict. He even suggest- ed some sort of swap with our system within Placentia onthe West side of the District. Moved by Director McGuire, seconded by Director Hastings carried unanimously that the General Manager have authorization to contact an engineering firm and find out the cost and time involved to evaluate the Southern California Water system and plant on the Locke Ranch. General Manager stated that in the shut down of M.W.D. facilities that Southern California Water might want to purchase water from the District in the event their storage did not carry them through the 8 day shut down. Moved by Director Hastings seconded by Director McGuire carried unanimously that charge for water should be the cost of MWD plus 10% plus So.Cal pay for the installation of meter. Mr. Shook reported that: 1. Well # 11 had shorted out and blew up, now being repaired. 2. Cleaning of Reservoir # 1 in progress. 3. Topo maps had been given to the City but not yet on display. 4. Request from Toups Engineering for a set of reproducible transparencies so that they could reproduce their own copies for work done in their office. Denied. 5. GordonBuilders planning another tract on Ohio - Logsdon - Thursby property. Gordon had been advised of the two routes available for sewer and the costs. No further action at this time. Meeting adjourned. JeanE. Mathews Secretary