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Home My WebLink About2023-03-02 - Board of Directors Meeting Minutes2023-022 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 2, 2023, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The meeting was called to order at 3:00 p.m. 2. PLEDGE OF ALLEGIANCE Director Miller led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brett R. Barbre, President Mark Toy, General Manager J. Wayne Miller, PhD Doug Davert, Assistant General Manager Tom Lindsey Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Alison Martin, Public Affairs Manager Malissa Muttaraid, Public Affairs Specialist Fred Ojeda, Operations Superintendent Annie Alexander, Board Secretary DIRECTORS ABSENT Trudi DesRoches, Vice President Phil Hawkins ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA None. President Barbre noted that he had signed a letter to Senator Dianne Feinstein, Senator Alex Padilla, and Congresswoman Young Kim requesting support for the District's community project funding request. Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 2023-023 5. ACTION CALENDAR 5.1. Request for Concurring Nomination Resolution for ACWA-JPIA 2023 Executive Committee Election Director Miller made a motion, seconded by Director Lindsey, to adopt Resolution No. 2023 -XX concurring in the nomination of Pamela E. Tobin, Director for San Juan Water District, to ACWA-JPIA's Executive Committee. Motion carried 3-0-0-2 on a roll call vote with Directors DesRoches and Hawkins absent. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports None. 7. PUBLIC COMMENTS Brooke Jones, resident, suggested the District conduct further financial analysis of the projected costs associated with pumping more groundwater than purchasing surface water. 8. CONSENT CALENDAR Director Miller requested to remove Item No. 8.4 from the Consent Calendar for separate consideration. President Barbre requested to defer consideration of Item No. 8.2 to the regular meeting in April. Director Lindsey made a motion, seconded by Director Miller, to approve the remainder of the Consent Calendar. Motion carried 3-0-0-2 on a roll call vote with Directors DesRoches and Hawkins absent. 8.1. Minutes of the Board of Directors Meetings Held January 5 - February 1, 2023 Recommendation: That the Board of Directors approve the minutes as presented. ameFnr�-ii"re-liar-es�m�r�-disc-rir�rr-��-tion-and-re#al+a#ien-pr�R�er� tion--pel+e;� Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 2023-024 8.3. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,267,151.10. 8.5. Cash and Investment Reports and Graphs as of January 31, 2023 Recommendation: That the Board of Directors receive and file the Cash and Investment Reports for the Period Ended January 31, 2023. 8.6. Award of Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue Recommendation: That the Board of Directors award the Construction Contract for the BNSF Waterline Crossing at Veterans Village and South Highland Avenue to Big Ben Engineering, Inc. for $1,510,525.50, Job No. J- 2021-36. 8.7. Notice of Exemption for Mountain View Waterline Replacement Project Recommendation: That the Board of Directors consent to filing the Notice of Exemption (NOE) with the Orange County Clerk Recorder's Office for the Mountain View Waterline Replacement project. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 8.4. Budget to Actual Statements for the Month Ended January 31, 2023 Staff responded to questions from Director Miller regarding actual versus projected water sales and volumetric revenues. Director Miller made a motion, seconded by Director Lindsey, to receive and file the Cash and Investment Reports for the Period Ended January 31, 2023. Motion carried 3-0-0-2 on a roll call vote with Directors DesRoches and Hawkins absent. 9. ACTION CALENDAR CONTINUED 9.1. Award of Professional Service Agreement for Investment Advisory Services Staff explained that the purpose for securing professional treasury management and investment management services was to manage the District's reserve funds and available bond proceeds for investment. Staff summarized the results of the request for proposals and interviews with the responding firms. Representatives from PFM Asset Management (PFMAM) were invited to present the firm's proposal to the Board for consideration. Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 2023-025 Sarah Meacham, Managing Director, and Lesly Murphy, Director of PFMAM provided an overview of the assigned team members and PFMAM's experience and services provided, highlighting their California special district clients. They also reviewed the proposed investment objectives and approach for management of the District's bond proceeds and reserves, the benefits of becoming a California Asset Management Program (CAMP) participant, and details of the cash reserve and term portfolios. Following discussion, the Board determined to defer consideration of this matter to the next meeting so the full Board could participate in the deliberation. 9.2. Replacement and Protection of Logos on YLWD Facilities Staff presented options for the Board's consideration and recommended leaving the logos on the PFAS Treatment Plant as is and adding two additional Wells Fargo logos to the front and back of the Wells Fargo Heli -hydrant. Following discussion, it was the consensus of the Board to leave the logos on the treatment plant as is and reinstate the original logo configuration on the heli -hydrant. 10. DISCUSSION ITEMS 10.1. Community Partnerships Staff briefed the Board on the District's goal to create community partnerships by meeting the following objectives: developing a plan for meeting with community groups, adding open houses, a virtual tour, and a speakers bureau, and finalizing memorandums of understanding with sister agencies. Staff then responded to questions from the Board regarding the former bottled water donation partnership with the Nixon Library Foundation, the virtual tour, and memberships with local chambers of commerce. 10.2. Employee Town Hall Overview General Manager Toy summarized his presentation at the Employee Town Hall, employee feedback obtained when he first came on board, and the formation of a Taking Care of People committee and subcommittees to address employee recognition, health and wellness, events, training, and efficiencies. Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 2023-026 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Director's Reports Director Lindsey reported on his attendance at the recent OCSan Board meeting and topics covered during the recent Financial Review Group meeting with staff. 11.2. General Manager's Report General Manager Toy had no additional comments. Discussion touched on the status of compiling the labor and material cost comparison for the installation of fencing for two District construction projects and establishing an internal policy for facility aesthetics. 11.3. General Counsel's Report None. 11.4. Future Agenda Items and Staff Tasks Director Lindsey requested to agendize discussion of the timing of board packet distribution at a future meeting. 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD Miller / DesRoches - Next meeting will be scheduled when needed. 12.2. Joint Agency Committee with City of Yorba Linda Lindsey / DesRoches - Next meeting yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia Lindsey / DesRoches - Next meeting yet to be scheduled. 12.4. Joint Agency Committee with City of Brea Barbre / Lindsey - Initial meeting yet to be scheduled. 12.5. Joint Agency Committee with Placentia-Yorba Linda Unified School District Barbre / Lindsey - Initial meeting yet to be scheduled. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1 Meetings from March 3, 2023 - April 30, 2023 Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 5 2023-027 14. CLOSED SESSION The Board entered closed session at 4:28 p.m. 14.1. Annual Homeland Security Briefing Regarding Public Services of Facilities Pursuant to Subdivision (a) of Section 54957 of the California Government Code Consultation with General Manager 14.2. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: General Manager 14.3. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District v. Orange County Water District, et al. (Los Angeles County Superior Court -Case No. BS 168278) 14.4. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision '(d) of Section 54956.9 of the California Government Code Name of Case: David and Christy Busk vs. YLWD (Orange County Superior Court - Case No. 30-2022-01274513-CU-EI-CXC) The Board returned from closed session at 6:00 p.m. 15. REPORT FROM CLOSED SESSION No reportable action was taken during closed session. 16. ADJOURNMENT 16.1. The meeting was adjourned at 6:00 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 2, 2023 at 3:00 p.m. 6