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HomeMy WebLinkAbout2023-06-28 - Board of Directors Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Wednesday, June 28, 2023, 8:00 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Brett R. Barbre, President Trudi DesRoches, Vice President Phil Hawkins, Director Tom Lindsey, Director J. Wayne Miller, PhD, Director 4. PUBLIC COMMENTS Any individual wishing to address the Board (or Committee) is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) 5. TOUR OF YLWD CAPITAL IMPROVEMENT PROJECTS The Board of Directors will be visiting Capital Improvement Projects throughout the District from 8:00 a.m. to approximately 11:00 a.m. Interested parties can follow the group in their personal vehicles and may be required to wear protective equipment, which the District will provide, at some locations. Questions regarding the tour can be directed to the Board Secretary at 714-701-3020. 6. ADJOURNMENT The next regular Board meeting is scheduled Thursday, July 6, 2023 at 3:00 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meetina Non-exempt materials related to open session agenda items that are distributed to a majority of the Board of Directors (or Committee Members) less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 E Miraloma Ave, Placentia CA 92870 during regular business hours. When practical, these materials will also be posted on the District's website at https://ylwd.com/. (GC 54957.5) Accommodations for the Disabled Requests for disability -related modifications or accommodations, including auxiliary aids or services, required for participation in the above -posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 1 of 1 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING Girran Peak ­V IF Rd xr Olinda .411110C -✓ti YV Fa nc h Pa tk. 18 SEWER SYSTEM & REPLACEMENT ik 21 142.0 0" 0— • 4f _Gilman Pea'k ?t6,CHINO HILLS Brea Sports, Carbon Canyon fikOn Rd f 16 N, -Lno It C Park Regonal Park Chino Chino Hills HMIs San Juan Hill Sin to Park State Park T e g r a p h Canyon W a t r it Canyon Rd C'n Yn 0 A -------- & YLWD HELICOPTER HYDRANT 0 ---------------------- A q*� I I* TIMBER RIDGE BPS' 4OF a: -0 91 GOLDEN AVE WATERLINE George) O It Q (och Parik 4.1 '- y \\ Union C Bastanchury Rd 1010", Bastarxhury 4W it, Uop - 00 0 80 IMPERIAL WATERLINE x 0 0 �i 0 2 'a orrnte Dr 14 0 GREEN CREST LIFT STATION r U LL M 9 4 rk u 17- 0 1­j n 0 CD rAPr AO% Far rk Yorba Lindal" 7 MAIN STREET F--7.1- Linda Wva ArfoynPark > > Llrda Blvd SEWER REPLACEMENT,, il,! L13 4t " 13 0 LOWER HIDDEN HILLS PRSS =5- 41 -0 4�1 12 0 HIDDEN HILLS BPS deo A' z and Cy Travis Ranch 160 j Eastsidt Fj'k 6 *MOUNTAIN VIEW Youth Community j T of Park Par k WATERLINE REPLACEMENT, Alta V, WATER LINE REPLACEMENT country va\omas 0 --ko CAMINO DE BRYANT AREA Club Buena Vista Ave Yu,bo Linda :asen lie la Sy f country Club 15 WSITE &-SECURITY PHASE I x Shapell Santa Park 0 UPGRADES x Brush 0 'I Vista St 0 -anyon Park Burlington% h,, '7/_ a 17 ie BNSF'CROSSING IN WEIR-CANYON I a A r? a C a n y 0 n L, S%Zl 6 \6 mr, 0 rc, �--.Mw—1 ra%, i-a P, ? q alley Feathery:z 'j"b' D, 10 \ zl�­ Feathe,ly - - � �Q ta A �na��� Ni Yorba All, Regional Region -04 Af-0odj Park WAN e■ Ah"Ood Channel "Orangeth -7/7" 91 50MSFarlvnrkl rn union Lan a\ 5 Anaheim CROSSING Yorbe Ar Lake v VETERAN'S VILLAGE------___ Park -< Cb 91 01 'r- t? E Miraloma A­ tival --------------- 3'10 WELL REHABPie P. 410 RESILIENCY IMPROVEMENTS Ronald Reagan Park 0 WELLI 22 CL E to 91 ik• Ganyorl Orange 2 •0 WELL 2T/ --si Gao Dr County es-RivSi k?t Peralta Anaheim ell Canyon pe`j C4,) Med Ctr Park Santa Ana SA 'u hn em Gypsum C tr Canyon Sa` art P1 Hi Ole Riverdale AveJ; Deer Canyon Park YLWD HQ M It 0 CIP PROJECTS Imperial Anaheim 0 0.25 0.5 1 Miles Park Hills .0 Golf Course ACTIVE CONSTRUCTION DISCLAIMER: This map represents a visual aid intended to assist Public Utility Department personnel YO RBA LINDA WATER DISTRICT with the management of Water & Wastewater System Facilities. Data provided herein is Jun 2023 YLWD CIP PROJECTS not a guarantee of actual field conditions nor a substitute for record drawings and field verification. Well 22 Equipping J-2009-22 #22 Project Description Location: Fee Ana St. South of La Palma Ave., Anaheim, CA Description: • In FY2018, the District completed drilling Well No. 22 and in FY2020 the plans and specifications for equipping the well were completed. • Project was put on hold until PFAS WTP completed. • Design modified due to hydraulic changes of plant. • Improvements include 2,500 gpm vertical turbine pumping unit and 350 hp premium efficiency motor. • Contractor is Pascal & Ludwig. Financial Status Potential Risks Proiect Budaet Prior Years CIP: $1,090,555 FY 2022-2023 CIP: + $2,035,456 FY 2023-2024 CIP: + $5,000 Total Project Budget: _ $3,131,011 Total Expended (through 6/30/23): $3,043,454 Total Funds Remaining: _ $87,557 Expenditure Breakdown: Labor & Outside Services: Construction Expenditure: + $330,120 $2,713,334 Total Expended = $3,043,454 (through 6/30/23): Notice to Proceed: Initial Comp. Date: Proiected Comp. Date: Notice of Comp. Date: Funding Work Completed: Project Status On Track 4/11/2022 1/11/2023 7/31/2023 TBD Bond Proceeds •Planning, Design, and Drilling (100%) •Construction was awarded •Discharge Pipeline (99%) •Sitework (100%) •Mechanical (99%) •Onsite Electrical (98%) •Offsite Electrical (100%) Work to be completed: •Discharge Pipeline (1%) •Mechanical 0%) •Onsite Electrical (2%) Issues: •Rain and material delays •Revenue Bond Drawdown Deadline of July 28, 2025. •Reviewing claim received on 6/27/2023 from pipeline subcontractor. Well 23 Drilling & Equipping J-2019-23 Project Description Location: La Palma Ave., Anaheim, CA Description: • Project on hold pending completion of new Well 22 and water quality results, and Water Master Plan. • Well will increase District's overall groundwater pumping capacity.T • District's desired capacity is 3,000 gpm to replace the lost capacity at Well 7 and abandoned Well 15. Project Budget Prior Years CIP: FY 2022-2023 CIP: + FY 2023-2024 CIP: + Total Project Budget: _ Total Expended (through 6/30/23): - Total Funds Remaining: _ Financial Status r Delayed $11,440 $2,063 $0 $13,503 $13,503 $0 Expenditure Breakdown: Labor & Outside $13,503 Services: Construction + $0 Expenditure: Total Expended = $13,503 (through 6/30/23): Notice to Proceed: Initial Comp. Date: Actual Comp. Date: Notice of Comp. Date: Funding Source: Work Completed: Project Status TBD 6/30/2024 TBD TBD Bond Proceeds •Negotiations with OCWD for well siting and pipeline easements (In Planning Phase) Work to be completed: •Planning, Design, Construction Issues: • Hold for Water Master Plan and Well 22 Water Quality Data •Project is currently not budgeted for FY23-24 Well Rehabilitation Project J-2022-41 & J-2022-42 Project Description Location: Well Sites throughout the District Description: • Asset Management Plant includes measures to extend useful life of each well, improve efficiency and address capacity issues. • Wells are being evaluated for improvements. • Minor improvements completed on Wells 7 and 12 by PFAS WTP contractor. • Well 20 improvements being completed by General Pump. Project Budget Prior Years CIP: FY 2022-2023 CIP: + FY 2023-2024 CIP: + Total Project Budget: _ Total Expended (through 6/30/23): - Total Funds Remaining: _ Expenditure Breakdown Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Proiected Comp. Date: Notice of Comp. Date: Bonds Comp. Deadline: Work Completed: ez Financial Status $0 $40,288 $368,000 $408,288 $61,062 $347,226 $61,062 _ $61,062 Project Status N/A 45473 6/30/2024 Bond Proceeds + PAY -GO On Track •Well 7 CLAVAL replacement (100%) •Well 12 CLAVAL replacement (100%) •Well 20 Pump Design (100%) •Well 20 Pump Installation to be completed August Work to be completed: 2023 •Two additional wells to be rehabilitated in FY23-24 Issues: • Well 20 rehabilitation delayed due to material lead times. Resiliency Improvements to District Facilities (AWIA) Project Description Location: YLWD Headquarters and various locations Description: • Improvements are needed at multiple facilities to improve resiliency from threats such as wildfires, earthquakes, and power outages. • Completed: Waterless fire suppression system installed in the Records and Server rooms in the the District's Administration Building. • Well 10 to be connected to the Headquarters' emergency backup generator. Financial Status r Project Budaet Prior Years CIP: $0 FY 2022-2023 CIP: + $130,000 FY 2023-2024 CIP: + $0 Total Project Budget: _ $130,000 Total Expended (through 6/30/23): - $112,923 Total Funds Remaining: _ $17,077 Expenditure Breakdown: Labor & Outside $112,923 Services: Construction + $0 Expenditure: Total Expended = $112,923 (through 6/30/23): Project Status On Track Notice to Proceed: N/A Initial Comp. Date: 6/30/2023 Projected Comp. Date: 7/31/2023 Notice of Comp. Date: Bonds Comp. Deadline: Bond Proceeds •Fire suppression system for Server Room and Work Completed: Records Room completed • Well 10 backup Generator in progress Work to be completed: -Well 10 connection to Headquarters' Backup Generator Issues: •Scope Hold for WMP - Back-up Generators - Lakeview BPS and Yorba Linda BPS (Not included in Budget) BNSF Crossing -Veterans Way and S. Highland J-2021-36 7 - . Project Description Location: Veterans Way/S. Highland Ave and Orangethorpe Ave Placentia, CA Description: • District currently has one 18" line on Lakeview Ave that is the only feed to our service area on the south side of the BNSF railroad. • Waterline will provide water supply redundancy for nearly 200 customers south of Orangethorpe Ave. • Includes installation of 840 feet of 12 -inch waterline that will cross the BNSF ROW and OC Flood Control District Atwood Channel south of Veterans Way at Veterans Village and abandonment of existing, out of service waterline that crosses the Orange County Flood Control District Atwood Channel, south of Veterans Way. • Contractor is Big Ben, Inc. Project Budget Prior Years CIP: FY 2022-2023 CIP: FY 2023-2024 CIP: Total Project Budget: Total Expended (through 6/30/23): Total Funds Remaining Financial Status On Track $90,222 + $631,305 + $1,176,061 $1,897,589 $815,346 $1,082,243 Expenditure Breakdown Labor & Outside Services: $290,346 Construction $525,000 Expenditure: Total Expended $815,346 (through 6/30/23): Project Status Notice to Proceed: 3/16/2023 Initial Comp. Date: 8/17/2023 Projected Comp. Date: 11/l/2023 Notice of Comp. Date: TBD Funding Source: Bond Proceeds -Planning & Design (100%) -Waterline horizontal and vertical alignments revised due to conflict with existing gas lines. Work Completed: -Jack and Bore under BNSF ROW (80%) -Pipeline Installation At Orangethorpe/Highland Intersection (0%) -Pipeline Installation Over Atwood Channel (40%) -Jack and Bore under BNSF ROW (20%) Work to be completed: -Pipeline Installation At Orangethorpe/Highland Intersection (100%) -Pipeline Installation Over Atwood Channel (60%) Issues: -Conflict with existing utilities -Impact on the cost/schedule to be determined -Delays due to long permit processing time from BNSF and material delays -Revenue Bond Drawdown Deadline of July 28, 2025 Mountain View Waterline Replacement J-2022-48 Project Description Location: Mountain View Ave between Los Altos Dr. and Ohio Street, Yorba Linda CA Description: -Asset Management Plant includes rehabilitation of Mountain View Avenue. • Existing waterline has high Consequence of Failure and Likelihood of Failure scores due to age (1930s), pipe material (cast iron), frequent pipe breaks, and location. • Project includes replacement of 1,200 feet of 10 - inch waterline. -Contractor is GCI. Project Budget Prior Years CIP: FY 2022-2023 CIP: + FY 2023-2024 CIP: + Total Project Budget: _ Total Expended (through 6/30/23): - Total Funds Remaining: _ Financial Status L $0 $150,000 $650,227 $800,227 $217,493 $582,734 On Track Expenditure Breakdown: Labor & Outside $34,993 Services: Construction + $182,500 Expenditure: Total Expended = $217,493 (through 6/30/23): Project Status On Track Notice to Proceed: 4/27/2023 Initial Comp. Date: 6/30/2024 Projected Comp. Date: 9/13/2023 Notice of Comp. Date: TBD Funding Source: Bond Proceeds -Design 100% -Contractor mobilized on 6/19/2023. Material Work Completed: procurement (80%), Surveying (100%), Pipe installation (0%), Miscellaneous installations and abandonments (0%) -Pipe installation (100%), Miscellaneous Work to be completed: installations and abandonments (100%) Issues: -The project was moved up to replace projects on hold pending completion of Water Master Plan -Construction is now behind original schedule due to CoYL permit processing time and contractor's struggles with finding an acceptable staging area -The staging area was acquired but contractor was not allowed to start using it until 6/19/23 Main Street Sewer Replacement J2020 -63S f __ OUNOA STREET i a L MAIN STREET 71 Project Description Location: Main Street, Yorba Linda, CA Description: • Existing sewer near Main Street in Downtown Yorba Linda is in very poor condition, can not be adequately cleaned and monitored by District, and is not compliant with pipe size standards. • Project includes replacement of 465 LF of 6 -inch sewer with 8 -inch sewer line. • District will utilize a combination of open trench and pipe bursting. • Perpetual construction easements and access license to be acquired from City of Yorba Linda for constructing and maintaining the replacement sewer. Proiect Budget Prior Years CIP: FY 2022-2023 CIP: FY 2023-2024 CIP: Total Project Cost: Total Expended (through 6/30/23): Total Funds Remaining: Expenditure Breakdown: Financial Status r $29,231 + $14,468 + $552,530 _ $596,229 - $40,247 _ $555,981 Labor & Outside Services: $40,247 Construction Expenditure: $0 Total Expended $40,247 (through 6/30/23): On Track __]L�Project Status otentia�Rls Notice to Proceed: TBD Initial Comp. Date: TBD Projected Comp. Date: FY2023-2024 Notice of Comp. Date: TBD Funding Source: PAY -GO Work Completed: •Design 95% •Construction 0% • (In Design Phase) Work to be completed: • Easement & License procurement •Final Design •Construction Issues: •YLWD is negotiating easements/license •These are needed before the project is bid •Encroachments must be cleared from YLWD existing and proposed easements Imperial Highway Waterline J-2021-46 Project Description Location: Imperial Highway between Eureka Ave. and Bastanchury Rd. Yorba Linda, CA Description: -Asset Management Plant includes rehabilitation of Imperial Highway waterline from Bastanchury Road to Eureka Avenue. • Existing waterline has high Consequence of Failure and Likelihood of Failure scores due to age, pipe diameter size and location. • Project includes rehabilitation of 3,600 feet of 18 - inch steel water main (installed in 1936), 1,100 feet of 16 -inch cast iron water main (installed in 1925), 900 feet of 14 -inch cast iron water main (installed in 1941), and replacing 4" waterline (installed in 1951) with new 8" waterline. • Contractor is TE Roberts. r, Financial Status On Track Proiect Budget Prior Years CIP: $1,273 FY 2022-2023 CIP: + $26,780 FY 2023-2024 CIP: + $2,928,546 Total Project Budget: _ $2,956,600 Total Expended (through 6/30/23): - $28,635 Total Funds Remaining: _ $2,927,966 Expenditure Breakdown: Labor & Outside $28,635 Services: Construction + $0 Expenditure: Total Expended = $28,635 (through 6/30/23): Project Status On Track Notice to Proceed: 6/14/2023 Initial Comp. Date: 6/30/2024 Proiected Comp. Date: 12/30/2023 Notice of Comp. Date: TBD Bonds Comp. Deadline: Bond Proceeds -Design (100%) Work Completed: -Surveying (1000) -Construction (0%) -Construction to commence in August 2023 • 18" Flexible Liner (0%) Work to be completed: • 16" Flexible Liner (0%) • 14" Flexible Liner (0%) •8" PVC C900 Waterline (0%) Issues: -Project was moved up to replace projects on hold pending completion of Water Master Plan -Mobilization scheduled for first week of August 2023 Golden Ave Waterline J-2022-38 Project Description Location: Golden Avenue, Placentia, CA Description: • The City of Placentia will be constructing a bridge on Golden Avenue across the Carbon Canyon Creek. • Construction of bridge provides opportunity to District to install a new waterline to loop water system and provide water supply resiliency, • Project includes installation of 300 LF of 8 -inch PVC C900 waterline to connect to existing 8 -inch waterline east of Carbon Canyon Creek with existing 8 -inch waterline on California Street that is west of Carbon Canyon Creek. Financial Status Project Budget Prior Years CIP: $0 FY 2022-2023 CIP: + $4,536 FY 2023-2024 CIP: + $305,498 Total Project Budget: _ $310,034 Total Expended (through 6/30/23): + $1,585 Total Funds Remaining: = $308,449 Expenditure Breakdown Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Projected Comp. Date: Notice of Comp. Date: Funding Source: $1,585 $0 $1,585 Project Status TBD 6/30/2023 6/30/2024 TBD Bond Proceeds Potential Risks Potential Risks -Planning and coordination with City of Work Completed: Placentia (80%)•Design (0%) -Construction (0%) • (In Design Phase) Work to be completed: -Design (100%).Construction (100%) Issues: • Design underway - Hold for City of Placentia funding until December 2023 • Need to coordinate phasing of our project with their Bridge construction project MWDSC & YLWD Helicopter Hydrant J-2022-29 Project Budget Financial Status L On Track Project Description Location: Robert B. Diemer Water Treatment Plant Description: • Joint project with MWDSC to install Helicopter Hydrant at the Robert B. Diemer Water Plant. • Improvements include a 15 -foot by 8 -foot open top water holding tank; source water piping connections; a storm drain system; auxiliary fire hydrant; electric power and data connections; level control; SCADA integration control system; utilities; concrete platform; tank overflow manifold and gutter; solar panel and battery for back-up; tank lights for night operation; a helicopter landing pad; grading and drainage improvements; rock for dust control and maintenance access. • US Forest Service $500,000 earmark funding. • YLWD funding $200,000 and MWDSC remaining budget of approximately $313,250 (not -to -exceed $480.000) . Prior Years CIP: $0 FY 2022-2023 CIP: + $11,001 FY 2023-2025 CIP: + $1,002,249 Total Project Cost: - $1,013,250 Total Expended (through 6/30/23): _ $11,001 Total Funds Remaining: - $1,002,249 Expenditure Breakdown: Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Projected Comp. Date: Notice of Comp. Date: Funding Source: Work Completed: Work to be completed: $11,001 $0 $11,001 Project Status N/A 6/30/2024 12/1/2024 TBD Grant ($500,000) + Captial Reserves (YLWD $200,000) + MWD ($313,250) •Draft MOU completed •Statement of Work completed •Planning and Preliminary Design underway •Project extension approved by US Forest Service for March 31, 2025 •Feb -Nov. 2023 - Design •Sept. 2023 -Jan. 2024 - Procurement •Nov. 2023 -Oct. 2024 - Construction •Nov. -Dec. 2024 - Close -Out. Issues: •MOU between YLWD and MWD to be executed. Timber Ridge Booster Pump J-2020-37 Project Description Location: 3727 Fairmont Blvd. at Timber Ridge Rd., Yorba Linda, CA Description: • Existing station had a pump with a natural gas engine over 35 years old that was beyond its useful life with no replacement parts. Additional capacity and site security measures needed. • Existing Booster Pump Station being replaced with a new, upgraded Booster Pump Station adjacent to existing. -Improvements include a pump station building, three pumps, a natural gas generator, a flow meter, electrical, instrumentation, a perimeter wall and other site security improvements. • Casino Ridge developer (Yorba Linda Outpost Development Company) has provided funding for capacity improvements. • Contractor is Pacific Hydrotech Financial Status Proiect Budget Prior Years CIP: $399,749 FY 2022-2023 CIP: + $875,117 FY 2023-2024 CIP: + $4,591,297 Total Project Budget: _ $5,866,163 Total Expended (through 6/30/23): - $1,219,359 Total Funds Remaining: _ $4,646,803 Expenditure Breakdown: Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Proiected Comp. Date: Notice of Comp. Date: Bonds Comp. Deadline: Work Completed: Work to be completed: $503,170 + $716,189 _ $1,219,359 Project Status 1/30/2023 2/24/2024 7/1/2024 On Track LOn Track TBD Bond Proceeds -Design (100%) • Project awarded -Construction commenced May 2023 -Demolition Phase 1 (100%) -Pump Barrels and suction header (100%) -Retaining Wall Grading (75%) -New pump station building and equipment • Walls and gate • Demolition of existing station Issues: -Material delays -Revenue Bond Drawdown Deadline of July 28, 2025 Hidden Hills Booster Pump Station J-2020-20 Project Description Location: 5130 1/2 Hidden Hills Rd., Yorba Linda, CA Description: • Cielo Vista Developer required to upgrade (fund 53.5%) capacity of existing pump station and District funded additional improvements (fund 46.5%) • District's scope includes a security gate, perimeter fence, retaining wall, natural gas backup generator, replacement flowmeter, and additional paving for site access. • The natural gas backup generator may be used in the event of a power outage or electrical power planned shutdown, and will provide increased reliability during fires in the nearby wildfire -prone areas. • Contractor is Pacific Hydrotech. Financial Status On Track Project Budget Prior Years CIP: $100,874 FY 2022-2023 CIP: + $1,134,470 FY 2023-2024 CIP: + $207,573 Total Project Budget: _ $1,442,916 Total Expended TBD (through 6/30/23): + $1,153,274 Total Funds Remaining: _ $289,642 Expenditure Breakdown Labor & Outside Services: $276,765 Construction + $876,509 Expenditure: Total Expended = $1,153,274 (through 6/30/23): Project Status On Track Notice to Proceed: 6/13/2022 Initial Comp. Date: 3/1/2023 Projected Comp. Date: 9/1/2023 Notice of Comp. Date: TBD Bonds Comp. Deadline: Bond Proceeds .Design (100%), • Project was awarded Work Completed: -Installation of New Pumps (95%) -Site Work & Fencing (90%) -Electrical (50%) -Back-up Generator (90%). -New Booster Pump (5%) Work to be completed: -Site Work & Fencing (10%) • Electrical (50%) -and Back-up Generator (10%). Issues: -Rain and material delays -Revenue Bond Drawdown Deadline of July 28, 2025 PRS Rehabilitation Project - Lower Hidden Hills PRS J-2023-06 Project Description Location: Hidden Hills Road, Yorba Linda, CA Description: -Lower Hidden Hills PRS recently failed and had significant corrosion and unsafe vault hatch panels. • The PRS is being replaced via change order to the Hidden Hills BPS project. • Contractor is Pacific Hydrotech. Proiect Budget Prior Years CIP: FY 2022-2023 CIP: + FY 2023-2024 CIP: + Total Project Budget: _ Total Expended (through 6/30/23): - Total Funds Remaining: _ Financial Status I $0 $299,856 $215,144 $515,000 $315,258 $199,742 Expenditure Breakdown: Labor & Outside Services: $6,656 Construction + $308,602 Expenditure: Total Expended = $315,258 (through 6/30/23): Project Status On Track Notice to Proceed: 4/6/2023 Initial Comp. Date: 8/31/2023 Proiected Comp. Date: 8/31/2023 Notice of Comp. Date: TBD Bonds Comp. Deadline: Bond Proceeds • Design (100%) -Change order executed to Hidden Hills Booster Pump Station Project Contractor Work Completed: • Pre -Construction (95%) -Construction (5%) -Materials delivered - pipe, valves, fittings are being bolted up and pre -assembled • Pre -Construction (5%) -Construction (95%) Work to be completed: -Install Vault -Install Piping, Valves, Fittings, etc -Abandon existing PRS Issues: None Green Crest Lift Station Rehabilitation J-2023-17 Project Description Location: Green Crest Drive, Yorba Linda, CA Description: • Project includes installation of a new wet well, wet well and valve vault access hatches, two new pumps, a level monitor, piping and appurtenances, a flow meter, an electrical control panel and conduit. • New electrical cabinet will allow lift station to be connected to a portable backup emergency generator. • District received congressionally directed spending of up to $300,000 with at least 20% match by the District. Proiect Budaet Prior Years CIP: FY 2022-2023 CIP: + FY 2023-2024 CIP: + Total Project Budget: _ Total Expended (through 6/30/23): - Total Funds Remaining: _ Expenditure Breakdown: Labor & Outside Services: Construction Expenditure: + Total Expended _ (through 6/30/23): Notice to Proceed: Initial Comp. Date: Proiected COMM Date: Notice of Comp. Date: Funding Source: Work Completed: Work to be completed: Financial Status $0 $0 $900,000 Potential Risks $900,000 (YLWD Only) $226 $899,774 $226 $226 Project Status Fror On Track TBD TBD FY2023-2024 TBD Grant ($300,000) + PAY -GO ($900,000) -Preparation of scope of work and draft NEPA documents -Planning, Design -Construction -Grant Reporting Issues: -Based on detailed condition assessment, pump station will be replaced. This will increase the scope and YLWD's Cost Share from $400,000 to $900,000. Site and Security Upgrades at District Facilities (AWIA) Project Description Location: Facilities throughout the District Description: • As part of the Bioterrorism Act of 2002 and America's Water Infrastructure Act of 2018 (AWIA), the District needs to make upgrades for cyber security and terrorist threat protection at all facilities. • Completed: Security fencing at Bryant Ranch Reservoir • Additional site security measures to be implemented at Highland, Valley View, Little Canyon, Lakeview, and Elk Mountain Reservoirs; Box Canyon, Paso Fino, and Yorba Linda Booster Pump Stations; and Well 21 and Well 22. • Work being implemented by Operations staff. Financial Status 0 On Track Project Budget Prior Years CIP: $0 FY 2022-2023 CIP: + $357,968 FY 2023-2024 CIP: + $0 Total Project Budget: _ $357,968 Total Expended (through 6/30/23): - $177,712 Total Funds Remaining: _ $180,255 Expenditure Breakdown: Labor & Outside $177,712 Services: Construction + $0 Expenditure: Total Expended = $177,712 (through 6/30/23): Notice to Proceed: Initial Comp. Date: Actual Comp. Date: Notice of Comp. Date: Bonds Comp. Deadline: Project Status N/A 6/30/2023 6/30/2025 Bond Proceeds + PAY -GO -Completed work includes: Bryant Ranch fencing, Security Infrastrucure (cameras) for Valley View, Work Completed: Gardenia, Chino Hills, Spring View, and Little Canyon -Completed in FY 22/23: Lakeview, Well 21, Paso Fino, Yorba Linda Booster. Work to be completed: • Remaining work includes: security cameras/systems at Highland, Box Canyon, and Well 22 and card reader system. Issues: -Fencing projects to be scheduled or Funding to be reallocated to Water Master Plan projects Camino De Bryant Area DIP Waterline Replacement -Phase 1 J-2023-24 Location: Description: Project Description Camino De Bryant area - DIP replacement • Approximately 4,400 LF of Ductile Iron Pipes in high-pressure areas and with history of leaks have been prioritized for Phase 1 Financial Status r On Track Proiect Budaet Prior Years CIP: $0 FY 2022-2023 CIP: + $0 FY 2023-2024 CIP: + $2,600,000 Total Project Budget: _ $2,600,000 Total Expended (through 6/30/23): - $0 Total Funds Remaining: _ $2,600,000 Expenditure Breakdown: Labor & Outside Services: $0 Construction Expenditure: + $0 Total Expended (through 6/30/23): $0 Project Status Notice to Proceed: TBD Initial Comp. Date: 6/30/2025 Proiected Comp. Date: 6/30/2024 Notice of Comp. Date: TBD Funding Source: Bond Proceeds Work Completed: -In Planning Phase -Planning Work to be completed: -Design -Construction Issues: -None On Track BNSF Crossing -Weir Canyon/YL Blvd J-2021-02 Location: Description: Project Description Yorba Linda Blvd. at Esperanza Rd. Yorba Linda, CA • Project has been completed. • BNSF notified District that railroad tracks would be modified at the Yorba Linda Boulevard Crossing and District needed to relocate existing waterlines that cross tracks. • One crossing for an intertie with City of Anaheim was abandoned (under maintenance, not CIP). • Second crossing was an 18" waterline that served as the sole water supply for the SAVI Ranch area. • District relocated the 18" waterline adjacent to the current alignment. • 258 linear feet of 18" CML&C, and 137 linear feet of 28" steel casing. • Contractor was Big Ben, Inc. Financial Status On Track Project Budget Completed Prior Years CIP: $1,060,562 FY 2022-2023 CIP: + $227,873 FY 2023-2024 CIP: + $0 Total Project Budget: _ $1,288,435 Total Expended (through 6/30/23): _ $1,288,435 Total Funds Remaining: _ $0 Expenditure Breakdown Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Actual Comp. Date: Notice of Comp. Date: Funding Source: Work Completed: $269,487 + $1,018,948 _ $1,288,435 Project Status 2/28/2022 6/12/2022 9/16/2022 10/25/2022 Bond Proceeds • 100% complete •Project has been closed Work to be completed: •N/A Issues: •Project was completed behind schedule due to lead time on the material. Completed Sewer System Rehabilitation and Replacement Project Project Description Location: Sewer Lines throughout the District Description: • Project is part of the District's continuing Rehabilitation & Replacement (R&R) Program to replace aging infrastructure. • Operations and Engineering work together to identify sewer lines requiring rehabilitation/replacement. • 6,650 linear feet of sewer mains and I I manholes have been identified for FY23-24 for lining that will be cast and cured in place. Proiect Budget Prior Years CIP: FY 2022-2023 CIP: FY 2023-2024 CIP: Total Project Cost: Total Expended (through 6/30/23): Total Funds Remaining: Expenditure Breakdown: Labor & Outside Services: Construction Expenditure: Total Expended (through 6/30/23): Notice to Proceed: Initial Comp. Date: Proiected Comp. Date: Notice of Comp. Date: Bonds Comp. Deadline: Work Completed: Work to be completed: Issues: -Complete FY23-24 Financial Status $0 + $0 + $508,875 $508,875 - $0 $508,875 Project Status TBD TBD FY2023-2024 TBD PAY -GO • Not Started -Planning • Design • Construction $0 $0 $0 On Track Section 219: Environmental Infrastructure Program Section 219 of the Water Resources Development Act of 1992 What the Corps of Engineers Can Do: The Environmental Infrastructure Program, also known as Section 219 of the 1992 Water Resources Development Act (WRDA), as amended, authorizes the Corps to assist non -Federal interests in carrying out water -related environmental infrastructure and resource protection and development projects. Such assistance may be in the form of technical, planning, and/or design assistance for water supply and storage, treatment and distribution systems; and wastewater treatment systems including treatment plants. Restrictions: Projects must be specifically named by Congress in the authorizing language for this program. Procurement of design services shall be obtained from private sources, unless —the services provided require the use of new technologies unavailable from the private sector, or Solicitation or Request for Proposal fails to attract two or more bids. Charges for Assistance: The non -Federal sponsor's share is 25 percent of total design costs or total project costs. The non -Federal sponsor is responsible for providing all lands, easements, rights-of-way, and relocations (LERR) required for the project and for obtaining any necessary permits. The non -Federal sponsor will receive credit for the value of such LERRs and the cost of obtaining permits toward its share of total project costs, but not to exceed 25 percent of total project costs. In addition, the non -Federal sponsor will receive credit toward its share of total design costs or total project costs, as applicable, for the reasonable costs of design work it completes prior to entering into an agreement with the Government. The non -Federal sponsor will be responsible for 100 percent of the operation, maintenance, repair, rehabilitation, and replacement costs associated with a completed construction project. y • r Responsibility of Project Sponsor: Formal assurance in the form of a Project Partnership Agreement must be executed with the project sponsor. The project sponsor must normally agree to the following: • Provide without cost to the United States all Lands, Easements. Rights-of-way, Relocations, and Disposal areas (LEF necessary for the construction and subsequent main the project. • Maintain and operate the project after completion wit cost to the United States. • Assume responsibility for all costs in excess of the Federal cost limitation of $5,000,000. • If the value of the sponsor's land contribution above does not equal or exceed 35 percent of the project cost, provide cash or work -in-kind contributions to make the sponsor's total contribution equal to 35 percent. How to Request Assistance: Send a letter to the Louisville District.