Loading...
HomeMy WebLinkAbout2009-10-08 - Board of Directors Meeting Agenda Packet 'rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 8, 2009, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Ric Collett 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 6.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Regular Board of Directors Meeting Held September 24, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,697,356.22. 7.3. Progress Payment No. 2 for the Lakeview Sewer Lift Station Rehabilitation Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the amount of $34,363.78 to Schuler Engineering Corp. for the Lakeview Sewer Lift Station Rehabilitation. 7.4. Progress Payment No. 2 for the San Antonio Pressure Reducing Station Upgrade Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $116,943.75.00 to Paulus Engineering, Inc. for construction of the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901. 7.5. 2,000 GPM Hale Portable Fire Pumpset Recommendation: That the Board of Directors authorize the General Manager to execute a Purchase Order with Hi-Tech Emergency Vehicle services, Inc. in the amount of $151,896.56 to purchase the Hale FP2000DI-0 mounted on a custom built portable trailer. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Proposed Installation of Solar Panels on Administration Building Recommendation: That the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $218,106 to provide engineering design/build services for the construction of a 31 kW-AC photovoltaic solar panel installation on the Administration Building. 8.2. Temporary Waiver of Limits on Watering Days During November 2009 Through March 2010 Recommendation: That the Board of Directors temporarily waive the limit of watering two days per week during the months of November 2009 through March 2010 as specified in Section 3(B)(1) of Ordinance No. 09-01 and allow District customers to continue watering three calendar days per week during this time period. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Executive Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett . Meeting scheduled for October 20, 4:00 p.m. 10.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills . Meeting scheduled for October 13, 4:00 p.m. 10.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield . Meeting scheduled for October 12, 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage Minutes of meeting held October 7, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for November 5, 4:00 p.m. 10.5. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong Minutes of meeting held October 6, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for November 3, 4:00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield . Meeting scheduled for November 24, 4:00 p.m. 10.7. City of Placentia Ad Hoc Committee (Beverage/Vecchiarelli) . Meeting to be scheduled. 10.8. Citizens Advisory Committee Minutes of meeting held September 28, 8:30 a.m. Meeting scheduled for October 26, 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. Yorba Linda City Council, October 6 (Mills) 11.2. MWDOC/MWD Workshop, October 7 (Staff) 11.3. OCWD Board, October 7 (Staff) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 9, 2009 thru November 30, 2009 13. CONFERENCES AND SEMINARS 13.1. OCWD 2009 Groundwater Adventure Tour - November 13, 2009 Recommendation: Authorize Directors and such staff members of the District as approved by the General Manager to attend the event. 13.2. CRWUA 2009 Annual Conference - December 9-11, 2009 Recommendation: Authorize Directors and such staff members of the District as approved by the General Manager to attend the conference. 14. ADJOURNMENT 14.1. The next regular meeting of the Board of Directors will be held October 22, 2009 at 8:30 a. m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: October 8, 2009 Subject: Minutes of the Regular Board of Directors Meeting Held September 24, 2009 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 092409 BOD - Minutes.doc SOD Mtg Minutes 09/24/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 24, 2009 1. CALL TO ORDER The September 24, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:31 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Asst General Manager Paul R. Armstrong Steve Conklin, Engineering Manager Michael J. Beverage Gina Knight, HR Manager Ric Collett Cindy Navaroli, Interim Finance Director Stacy Bavol, Customer Svc Supervisor Annie Alexander, Executive Secretary 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested that the Board consider modifying Item No. 6.9. as staff had received a request from Art Kidman to be nominated for 3 additional ACWA committees. The committees requested by Mr. Kidman are as follows and listed by rank: 1. State Legislative Committee 2. Legal Affairs Committee 3. Groundwater Committee 4. Local Government Committee Following discussion, it was the consensus of the Board that Item 6.9. be removed from the Consent Calendar for separate action. Mr. Vecchiarelli then reported that staff had received an increase in calls from customers following implementation of the rate increase. Most of the callers were concerned that they had been billed for water used before September 14th at the new rates. Staff has discussed the matter with legal counsel and has determined that this is a public relations issue and not a legal issue. Mr. Vecchiarelli further stated that making any changes in how the rate increase was implemented would have a major impact on the District's finances. Director Mills stated that this matter needed to be addressed at the meeting and suggested that it be added to the agenda. Director Mills made a motion, seconded by Director Beverage to add an item to the agenda to discuss the water rate increase. No vote was taken at this time. On a motion by Director Beverage, seconded by Director Collett, the Board voted 5-0 to modify Item No. 6.9. as requested and remove it from the Consent Calendar for further action. The Board then voted 5-0 to add Item No. 7.2. to the agenda to discuss the water rate increase. 5. PUBLIC COMMENTS Mark Schock, resident, addressed the Board regarding correspondence he had sent to the Orange County Fire Authority (OCFA). Mr. Schock stated that in light of the Orange County Grand Jury's findings, he would encourage the Board to coordinate with the City of Yorba Linda and actively participate in the next OCFA fire code adoption cycle. Pearl Kaidin, resident, addressed the Board regarding the water rate increase and questioned why her water usage before September 14th was billed at the new rate. Mr. Vecchiarelli explained that an item had been added to the agenda to discuss the water rate increase and that the Board and staff would try to answer Ms. Kaidin's questions when the item was discussed. Brett Barbre, MWDOC Director, addressed the Board and congratulated District residents on their conservation efforts. Mr. Barbre also provided an update on current water supplies. Director Mills requested that the matter spoken of by Mr. Schock be added to a future Planning-Engineering-Operations Committee meeting agenda. 6. CONSENT CALENDAR On a motion by Director Mills, seconded by Director Collett, the Board voted 5-0 to approve the Consent Calendar. 6.1. Minutes of the Regular Board of Directors Meeting Held September 10, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Payment of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $1,661,246.55. 2 6.3. Progress Payment No. 3 for the Zone Reconfiguration Project Recommendation. That the Board of Directors approve Progress Payment No. 3 in the net amount of $166,070.52 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 6.4. Progress Payment No. 4 for Construction of the Hidden Hills Reservoir Project Recommendation. That the Board of Directors approve Progress Payment No. 4 in the net amount of $321,021.00 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 6.5. ACWA/JPIA General Liability Insurance Recommendation. That the Board of Directors approve Progress Payment No. 16 in the net amount of $257,542.74 to Schuler Engineering Corporation and 10% retention of $28,615.86 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 6.6. Damage Claim Filed by Ruby Murdock Recommendation. That the Board of Directors reject the claim. 6.7. Damage Claim Filed by Gary Hombs Recommendation. That the Board of Directors reject the claim. 6.8. ACWA Region 10 Election of Officers and Board Members for 2010-2011 Term Recommendation: That the Board of Directors nominate the following individuals as ACWA Region 10 candidates for election. Candidate for Chair: Saundra Jacobs, Santa Margarita Water District Candidate for Vice Chair. Keith Lewinger, Fallbrook Public Utility District Candidates for Board Members. Jan Debay, Orange County Water District Saundra Jacobs, Santa Margarita Water District Darrell W. Gentry, Vallecitos Water District Richard L. Vasquez, Vista Irrigation District 3 6.10. Reschedule Board Meetings Recommendation: That the Board of Directors approve and authorize the General Manager to reschedule the Board meetings as follows. • Reschedule the Board meeting on October 22, 2009 to Wednesday, October 21, 2009 at 8.30 a.m. • Reschedule the Board meeting on November 26, 2009 to Wednesday, November 25, 2009 at 8.30 a.m. • Reschedule the Board meeting on December 24, 2009 to Wednesday, December 23, 2009 at 8.30 a.m. Mr. Vecchiarelli responded to questions from Director Collett regarding Item No. 6.3. Mr. Conklin then provided a brief update regarding the status of the Hidden Hills Reservoir Project. 7. ACTION CALENDAR 7.1. Recycled Water Project Planning Study Mr. Conklin explained that the District is pursuing a grant from the State Water Resource Control Board to fund 50% of the cost of a Water Recycling Facilities Planning Study. The grant application requires a resolution of the Board authorizing the application and acceptance of the grant should it be awarded. On a motion by Director Mills, seconded by Director Beverage the Board voted 5-0 on a Roll Call to approve Resolution No. 09-18 authorizing the General Manager and Assistant General Manager to file for a Water Recycling Facilities Planning Grant from the State Water Resources Control Board in the amount not to exceed $75, 000. Mr. Conklin then responded to questions from the Board. Director Armstrong requested that the Planning-Engineering-Operations Committee discuss the possibility of drilling another well near the Brea Dam area at a future meeting. 7.2. Water Rate Increase Director Beverage stated that he had received his water bill and felt that the District should not have charged its customers for water usage prior to September 14th at the new rate. Director Beverage further stated that this matter is a public relations issue and the District needed to rectify the situation. Director Mills agreed with Director Beverage and stated that the water rate was increased substantially and to make it retroactive seemed unfair even though it was approved by the Board. Director Mills stated that a better way to implement the water rate increase would be to make it effective for 4 water usage after passage of the resolution and that it should be easy to conduct an additional meter read. Mr. Vecchiarelli then made a brief presentation to the Board regarding the ramifications of making a change to the implementation of the rate increase. Mr. Vecchiarelli explained that applying the rate increase differently may require the District to implement an additional rate increase before the end of the fiscal year to make up the revenue difference in order to meet debt service requirements. Mr. Vecchiarelli responded to questions from the Board and summarized what would be involved in conducting an additional meter read. Mr. Vecchiarelli also provided an overview of the current billing periods and how Customer Service was dealing with the influx of calls from District customers. Additional discussion followed. On a motion by Director Mills, seconded by Director Beverage, the Board voted 5-0 to hold a meeting on Monday, October 5t" at 4.00 p.m. to address the matter. Director Beverage requested that the Board also review the need for future rate increases due to expected pass through expenses at the meeting. Mr. Barbre addressed the Board and suggested that the District do a full notification of the meeting to encourage public involvement. Ms. Kaidin addressed the Board and questioned why the District did not bill on a 30 day cycle. Ms. Kaidin also stated that she should not have been billed retroactively. 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report None. 8.2. Directors' Reports Director Mills commented on a news article regarding water to be auctioned by the Chino Basin Watermaster. Director Beverage commented on a water quality report from a District in St. George UT and provided a copy to staff for reference. Director Collett requested staff to review instructions placed on the District website to get in contact with Board of Directors as well as the possibility of including Directors' e-mail addresses. This matter will be addressed at the next Public Information-Technology Committee meeting. Mr. Shock stated that the City of Yorba Linda has included the e-mail addresses for its Council members on their website. 5 9.3. General Manager's Report Mr. Vecchiarelli reported the District would be providing flu shots on October 28t". Directors will need to contact Human Resources by the end of the week if they are interested in participating. The Fullerton Arboretum conducted its first class in its Water Conservation Gardening Series last Saturday. There were 42 individuals in attendance, 33 of which were District customers and were able to attend the class free of charge. Mr. Grady reported that the District would be offering online bill pay beginning next week. A notice will be provided to all District customers on their next bill. Ms. Bavol stated that staff was looking for more volunteers to try the system before implementation and if Directors' were interested to please contact Ms. Alexander. 8.4. Future Agenda Items and Staff Tasks None. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 6.9. ACWA Committee Appointment Nominees for 2010-2011 Term Mr. Vecchiarelli provided a brief overview of the nominations being considered. Director Mills stated that as he was being considered for nomination he would abstain from voting on this matter. On a motion by Director Collett, seconded by Director Summerfield, the Board voted 4-0-1 with Director Mills abstaining, to nominate William R. Mills, Director for appointment to the ACWA Groundwater Committee and Arthur G. Kidman, Legal Counsel for appointment to the State Legislative Committee, Legal Affairs Committee, Groundwater Committee and Local Government Committee. 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate. Collett Minutes of the meeting held September 15 were provided in the agenda packet. Directors Summerfield and Mills attended. Items discussed during the meeting were as follows: ACWA Region 10 election of Officers and Board Members for 2010-2011 term; ACWA Committee appointment nominees for 2010-2011 term; Input for development of the Orange County Board of Supervisors' 2010 Legislative Platform; rescheduling Board meetings; reports on legislative and grant activities; General Counsel's monthly summary billing report; and public attendance at Board of Directors meetings. Meeting scheduled for October 20, 4:00 p.m. 6 9.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate. Mills Meeting scheduled for October 13, 4:00 p.m. 9.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate. Summerfield Minutes of the meeting held September 14 were provided in the agenda packet. Directors Armstrong and Summerfield attended. Items discussed during the meeting were as follows: damage claims filed by Gary Hombs and Ruby Murdock; ACWA/JPIA General Liability Insurance deposit premium and Retrospective Allocation Point; and status of recruitments, Department activities and risk management activities. Meeting scheduled for October 12, 4:00 p.m. Director Summerfield will attend in place of Director Collett. 9.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage Meeting scheduled for October 1, 4:00 p.m. has been rescheduled to October 7, 4:00 p.m. 9.5. Public Information -Technology Committee (Collett/Beverage) Alternate. Armstrong Meeting scheduled for October 6, 4:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate. Summerfield Minutes of the meeting held September 22 were provided at the meeting. Directors Mills and Collett attended. Items discussed during the meeting were as follows: water supply and allocation status; recent media attention and coordinated approaches; status of local desalination projects; new MWDOC Director and MWD Director opening; and OCWD annexation. Meeting scheduled for November 24, 4:00 p.m. 9.7. City of Placentia Ad Hoc Committee (Beverage/Vecchiarelli) Meeting to be scheduled. 9.8. Citizens Advisory Committee Meeting scheduled for September 28, 8:30 a.m. 7 10. INTERGOVERNMENTAL MEETINGS 10.1. Yorba Linda City Council, September 15 (Armstrong) Director Armstrong attended and commented on the City's decision to continue maintenance on 3 slopes which had been previously discontinued. 10.2. MWDOC Board, September 16 (Staff) Staff did not attend. 10.3. OCWD Board, September 16 (Staff) Staff did not attend. 10.4. Yorba Linda Planning Commission, September 23 (Summerfield) Director Summerfield attended and commented on 6 building permits that were approved at the meeting. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from September 25, 2009 thru October 31, 2009 The Board reviewed the listed meetings. Director Summerfield will attend the Yorba Linda Planning Commission meeting on October 14th in place of Director Collett. There were no additional changes. 12. CONFERENCES AND SEMINARS 12.1. California's Water Solution - October 8-9, 2009 12.2. ACWA/JPIA 2009 Fall Conference - November 30 - December 1, 2009 12.3. ACWA 2009 Fall Conference- December 1-4,2009 Director Mills stated that he would like to attend the ACWA/JPIA and ACWA conferences. On a motion by Director Armstrong, seconded by Director Collett, the Board voted 4-0-1 with Director Mills abstaining, to authorize Directors and such staff members of the District as approved by the General Manager to attend the events. 13. ADJOURNMENT 13.1. The meeting was adjourned at 10:03 a.m. The next meeting of the Board of Directors will be held October 5, 2009 at 4:00 p.m. Ken Vecchiarelli Board Secretary 8 09-CS 108.doc Cap Sheet Backup Material Yorba Linda Water District Check Register For Checks Dated: 09/25/2009 thru 10/08/2009 Check No. Date Vendor Name Amount 52517 10/08/2009 Abigail Abbott Staffing Svc 2,498.25 W92909A 09/29/2009 ACWA/1PIA 166,522.00 W92509A 09/25/2009 ACWA-EAP 258.42 W92509 09/25/2009 ACWA-HBA 73,935.23 52526 10/08/2009 Aisco 548.08 52518 10/08/2009 Anaheim Wheel & Tire 60.00 52519 10/08/2009 Art Vega 382.63 52520 10/08/2009 Artistic Maintenance, Inc 3,495.60 52521 10/08/2009 Associated Laboratories 2,688.90 52523 10/08/2009 AT & T 45.09 52522 10/08/2009 AT & T - Calnet2 3,349.51 52524 10/08/2009 B & M Lawn and Garden Inc 999.41 52525 10/08/2009 Butier Engineering Inc 31,342.50 52532 10/08/2009 C & L Refrigeration Corp. 261.75 52534 10/08/2009 C. Wells Pipeline 2,120.63 52527 10/08/2009 Carollo Engineers 46,442.50 52528 10/08/2009 CDW Government, Inc 759.11 52529 10/08/2009 Ceridian Benefits Services 100.00 52530 10/08/2009 Cindy Navaroli, CPA 15,89625 52531 10/08/2009 Clinical Lab.. Of San Bern. 4,780.00 52533 10/08/2009 Culligan 1,805.40 52538 10/08/2009 D.R. Criske Trucking Inc 545.98 52535 10/08/2009 Dangelo Co. 1,107.71 52536 10/08/2009 Dick's Lock & Safe Inc. 92.50 52537 10/08/2009 Drager Safety Inc. 515.00 52539 10/08/2009 Eisel Enterprises, Inc. 150.90 52540 10/08/2009 Energy Environmental Soln, Inc 4,600.00 52541 10/08/2009 Federal Express 154.04 52542 10/08/2009 Filter Recycling Services, Inc 1,000.00 52543 10/08/2009 Fry's Electronics 76.11 52544 10/08/2009 General Pump Co. Inc. 1,950.00 52545 10/08/2009 GeoScience Analytical, Inc. 1,971.00 52546 10/08/2009 Home Depot Credit Services 118.17 52547 10/08/2009 Infosend Inc. 3,258.27 52548 10/08/2009 Instant Sign Center 3,793.50 52549 10/08/2009 Interiors By Tani-Tress 651.68 52550 10/08/2009 1. Todd Howard 135.49 52551 10/08/2009 Katrina Brown 1,213.55 52552 10/08/2009 Kenneth R. Vecchiarelli 247.69 52553 10/08/2009 Leighton Consulting, inc. 4,386.80 52554 10/08/2009 Mc Master-Carr Supply Co. 42.09 52555 10/08/2009 Miguel Serna 727.00 52556 10/08/2009 Minuteman Press 52.53 52557 10/08/2009 MSO Technologies, Inc. 10,179.25 52558 10/08/2009 Muzak OA 65.25 52559 10/08/2009 National Meter & Automation, Inc. 42.63 52560 10/08/2009 New Horizons CLC 1,075.00 52561 10/08/2009 Nextel Of California 1,708.02 52562 10/08/2009 Nickey Petroleum Co 4,347.42 52563 10/08/2009 Nicole Dalton 349.27 52564 10/08/2009 Office Solutions 446.91 52572 10/08/2009 P.T.I. Sand & Gravel, Inc. 1,291.32 W10809 10/08/2009 Parsons Engineering Science 9,021.55 52565 10/08/2009 Parts Source Anaheim 942.52 52566 10/08/2009 Paulus Engineering Inc. 116,943.75 52567 10/08/2009 Peggy Mcclure 787.50 52568 10/08/2009 Petra Geotechnical Inc. 7,120.00 52569 10/08/2009 Placentia Disposal #676 499.36 52570 10/08/2009 Plumbers Depot Inc. 576.38 52571 10/08/2009 Psomas & Associates 2,309.79 52576 10/08/2009 R 1 Services, Inc 599.89 52573 10/08/2009 RE Fabricators 4,671.90 52574 10/08/2009 Ricardo De Anda 1,955.15 52575 10/08/2009 Rick Walkemeyer 250.00 52577 10/08/2009 RKI Engineering, !LC 2,450.00 52578 10/08/2009 Sacramento Advocates 3,000.00 52579 10/08/2009 Sanders Paving, Inc. 10,.034.00 52580 10/08/2009 SC Fuels 1,350.57 52581 10/08/2009 Schuler Engineering Corp. 34,363.78 52582 10/08/2009 Security Solutions 994.10 52583 10/08/2009 Selman Chevrolet Company 75.69 52584 10/08/2009 Shape Products Co. 169.97 52585 10/08/2009 Shapell Industries Inc. 10,973.55 52586 10/08/2009 Southern Calif Edison Co. 38.58 52587 10/08/2009 Southern Calif Gas Co. 15,474.65 52588 10/08/2009 Stacy Bavol/Petty Cash 128.65 52589 10/08/2009 Staples Business Advantage 889.93 52590 10/08/2{709 Terminix Processing Center 300.00 52591 10/08/2009 Time Warner Cable 298.03 52592 10/08/2009 Tripac Marketing Inc. 548.10 W92909B 09/29/2009 U S Bank 1,821,359.21 52593 10/08/2009 United Industries 289.09 52594 10/08/2009 United Rentals - Fullerton 358.51 52595 10/08/2009 Verizon Wireless 360.08 52596 10/08/2009 Village Nurseries 139.20 52597 10/08/2009 Wells Supply Co 9,364.74 52595 10/08/2009 Westside Building Material 532.82 52516 10/08/2009 Yorba Linda Housing Partners 75.00 Total $2,463,842.38 October 8, 2009 CHECK NUMBERS: Computer Checks 52516 -52598 $ 392,745.97 Void Checks 52515 and 52599 WIRES: W-92509 ACWA-H BA $ 73, 935.23 W-92509A ACWA-EAP $ 258.42 W-92909A ACWA/J P IA $ 166, 522.00 W-92909B U S Bank $ 1,821,359.21 W-10809 Parsons $ 9,021.55 $ 2,071,096.41 TOTAL OF WIRES AND CHECKS $ 2,463,842.38 PAYROLL NO. 19 (including ADP checks): District Manual Checks 4360 - 4364 $ 233,513.84 DISBURSEMENT TOTAL: $ 2,697,356.22 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF OCTOBER 8, 2009 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $2,443,679.31 SEWER $ 49,634.43 D # 1 $ 129, 539.13 I D # 2 $ 74.503.35 TOTAL: $ 2,697,356.22 Payment Request No. 2 is attached for your information. PRIOR RELEVANT BOARD ACTION(S): The Board previously approved the Lakeview Sewer Lift Station Rehabilitation Project in the FY 2007-2012 Capital Improvement Program in May 2005. On May 14, 2009, the Board of Directors authorized the President and Secretary to execute an Amendment to the Professional Service Agreement with Tetra Tech Consultants in the amount of $19,960, which allowed the completion of the Lakeview Sewer Lift Station plans and specification and provided for support engineering services during construction. Construction bids were received and a construction contract in the amount of $137,087.00 was awarded to the low bidder, Schuler Engineering on July 9, 2009. On September 10, 2009, the Board approved Progress Payment No. 1 in the net amount of $2,925.00. ATTACHMENTS: ProgPay2_LiftStation.pdf SchulerPP 2 092809 Backup Material Y®RBA LIBOR WATER DISTRICT PROGRESS PAY REPORT PROJECT Lakeview Sewer Lift Station PROGRESS PAY REQUEST NO. 2 LOCATION Yorba Linda PROJECT NO. J-0905 PAGE OF PAGES CONTRACTOR Schuler Engineering DATE ORIGINAL CONTRACT AMOUNT: $ 132,087 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 132,087 PROGRESS PAY ESTIMATE FOR PERIOD September 1, 2009 TO September 30, 2009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 3,250.00 $ 38,18+-$ 41,431.98 CHANGE ORDER WORK COMPLETED $ - $ - TOTAL VALUE OF WORK COMPLETED $ 3,250.00 $ 38,181.98 $ 41,431.98 LESS RETENTION 10% $ 4,143-20 LESS OTHER DEDUCTIONS $ - AMOUNT DUE THIS ESTIMATE I $ 37,288.78 LESS AMOUNT PREVIOUSLY PAI D $ 2,925.00 BALANCE DUE THIS ESTIMATE P $ 34,363.78 COMPLETION TIME 120 CALENDAR DAYS APPROVED TIME EXTENSIONS CALENDAR DAYS TOTAL CONTRACT TIME 120 CALENDAR DAYS TIME EXPENDED TO DATE 50 CALENDAR DAYS TIME REMAINING _ 70 CALENDAR DAYS • REQUESTED BY: 4,adctloAhas DATE- Wick - Schuler Engineering APPROVED BY: DATE: J s Owners Representative - Hank Samaripa-YLWD APPROVED BY: DAT'=: OWNER - Steve Conklin-YLWD amount). . As of September 30, 2009, 101 calendar days were used (101.0% of the contract time. Staff and Paulus are currently negotiating a change order request for additional costs and a time extension associated with extra work required to complete the project.) District staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 2 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On December 4, 2008, the Board of Directors authorized the President and Secretary to Amend the Consultants Agreement with Psomas, in the amount of $43,125 for additional work to provide design services and bid assistance for upgrades to the San Antonio PRS in conjunction with the Zone Reconfiguration Project, Job No. 200710. The Board of Directors approved one progress payment to date, which was approved on September 10, 2009. ATTACHMENTS: Paulus eProgress =Pay_Report _2.pdf '71UILIS Progress Pay Request 2 Backup Material YORRA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT San Antonio Pressure Reducing PROGRESS PAY REQUEST NO. 002 Station LOCATION Yorba Linda, CA PROJECT NO- 200901 PAGE 1 OF 1 PAGES CONTRACTOR Paulus Engineering, Inc. DATE 9122109 ORIGINAL CONTRACT AMOUNT: $ 236,250.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 236,250.00 PROGRESS PAY ESTIMATE FOR PERIOD September 1, 2009 TO September 30, 2009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 59,052-50 $ 129,937.50 $ 189,000.00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED $ 59,062-50 $ 129,937.50 $ 189,000-00 LESS RETENTION 10% $ 18,900.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $ - NET EARNED TO DATE $ 170,100.00 LESS AMOUNT PREVIOUSLY PAID $ 53,155.25 BALANCE DUE THIS ESTIMATE $ 116,943-75 NOTICE TO PROCEED June 22, 2009 COMPLETION TIME 100 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 100 CALENDAR DAYS TIME EXPENDED TO DATE 101 CALENDAR DAYS TIME REMAINING -1 CALENDAR DAYS f ' REQUESTED BY: DATE: ,pson Paulus, VP-, Paulus Engineering, Inc. R APPROVED BY: < ' DATE: 'Jesus Scsa, Construction Inspector, YLWD APPROVED BY: DATE: Steve Conklin, Engineering Manager, YLWD ITEM NO. 7.5 AGENDA REPORT Meeting Date: October 8, 2009 Budgeted: Yes Total Budget: $100,000.00 To: Board of Directors Cost Estimate: $152,000 Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Manager Presented By: John DeCriscio, Chief Plant Dept: Operations Operator Reviewed by Legal: N/A Prepared By: John DeCriscio, Chief Plant CEQA Compliance: N/A Operator Subject: 2,000 GPM Hale Portable Fire Pumpset SUMMARY: Staff has explored methods to provide water to our customers during extended power outages and to augment our system's capabilities during emergencies. In an effort to cover as many scenarios as possible, staff has determined that a combination of mobile pumps with different pumping capacities and pressure ratings would best serve our needs and provide the highest level of reliability and flexibility. Staff has researched and tested equipment that meets these needs and is recommending purchasing a custom built trailer mounted pumpset from Hi-Tech Emergency Vehicle Services Inc. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a Purchase Order with Hi- Tech Emergency Vehicle services, Inc. in the amount of $151,896.56 to purchase the Hale FP2000DI-0 mounted on a custom built portable trailer. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee will discuss this item at its meeting being held October 7th. Staff will report the Committee's recommendation at the Board meeting. DISCUSSION: The FY 2009/10 budget identified $100,000 for mobile pumping equipment for the District. In FY 2008/09, the District specified, tested and purchased a mobile pump from Godwin Pump Company designed to pump groundwater from the District's Zone 3 pressure zone to Pressure Zone 4, which is normally fed by imported water. Similar pumping equipment was loaned to the District during an extended shutdown by the District's imported water supplier, the Metropolitan Water District of Southern California (MWD) in 2008. During the Freeway Complex Fires on November 15, 2008, the system demands were highest in the upper pressure zones where the lift requirements exceeded the capacity of the new mobile pump. The booster pump stations were maxed out and the system demands were quickly exceeding our reservoir storage and our combined pumping capacity in these higher zones. The District called for and ultimately received mobile equipment from other agencies. However, due to the nature and timing of the incident, combined with local freeway and street closures, this equipment took several hours to reach the District and to be strategically located and connected into the system. However once set up this equipment was able to supply water to these higher pressure zones. To fill the budget gap for this item, staff is proposing a transfer of $52,000 from the Risk Management budget to the Operations budget. The budget line item for liability insurance premiums in FY 2009/10 was set at $219,600, based on prior year premium amounts and an estimate of the current year premium. On September 24, 2009, the Board of Directors approved an insurance premium payment of $166,522, a figure $53,000 less than the budgeted amount. The premium was much lower than in fiscal years 2007/08 and 2008/09 because of the calculations that the insurance authority performs in determining the exposure modification factor. This factor is based on claims paid out over a three-year rolling average. In this year's calculations, large claims paid out in 2005 dropped off the three-year average, thereby lowering our premium. ATTACHMENTS: Ption. P SKMBT C35209081006490.pdf :;ch Pump Quote Backup Material EMERGENCY VEHICLE SERVICE, INC. 444 W. GREGER ST. P.O. BOX 1616 OAKDALE, CA 95361-1616 • (209) 847-3042 FAX (209) 847-2110 August 10, 2009 Yuba Linda Water District 1717 Mira Loma Ave. Placentia, CA 92870 Attention: John DeCriscio, Chief Plant Operator Re: Pumping Unit Trailer John, I would like to thank you for the opportunity to quote this valued project. Enclosed you will Find pricing and descriptions of items to be provided as requested in furnishing the District with a Hale 2000-GPM pumping unit. Please review the enclosed information at your convenience and feel free to contact me with any question you may have. Trailer: 1. 14,000 lb capacity dual axle trailer. 2. Electric trailer brakes. 3. Trailer stabilizers as needed. Buildup: 1. Galvanneal steel body structure. 2. 3116" aluminum compartment doors. 3. Compartment left & right sides forward of axles. 4. Compartment left & right sides above axles with bottom hinged door. 5. Full height compartment left & right sides rear of axles. 6. Compartment at rear for pump controls & gauges. 7. Six (6) adjustable trays. 8. Two (2) suction hose trays, one each side top of compartments. Water Pump: 1. Hale FP2000DI-0 cast iron/Bronze fitted pump with 6-cylinder 349 HP diesel engine. 2. 250-gallon fuel tank. 3. Pump inlet (Suction) 8" flange with 81' butterfly valve & 6" NST female swivel reducer. 4. Pump outlet (Discharge) 6" flange with 6" female NST x 6" NST female swivel adapter. 5. Class-1 pump pressure governor, 6. Hale ESP primer system. 7. Hale TRV-120 Thermal Relief Valve. 1 EMERGENCY VEHICLE SERVICE, INC. 444 W. GREGER ST. P.O. BOX 1616 OAKDALE, CA 95361-1616 (209) 847-3042 FAX (209) 847-2110 Electrical: 1. Whelen model 600 LED tailllbrake & turn signal package. 2. LED clearance light package. 3. Three (3) Group-31 batteries w/battery disconnect switch. 4. Vanner battery conditioner w/shore line connection. 5. Compartment & pump panel lights. 6. Four (4) Wbelen model 600 Super LED warning lights, two each front & rear body bulkheads. Finish . Paint body w/DuPont Imron 5000. 2. Install safety reflective tape as needed. Notes: 1. Inspection trip transportation cost to & from Hi-Tech not provided. 2. Inspection trip lodging & meals provided. $139,675.00 Subtotal 12J21.56 8.75% CA sales tax $151,896.56 Grand total Delivery shall be 180 calendar days from date of purchase order. Quote valid for ninety (90) days. Sincerely, -11~9 - Dan Marc?111-1e President Cross Chassis Pumping Units Detailed hf..r.Specifications 2005 Rev B FP2000D1-0 FP2000DI-0 2000 GPM F-111 E PUMP 2000 GPM FIRE PUMP 2000 GPM NI<PA 1901 RATARI,r 2000 GPM NFPA 1901 RATABLE CAST IRON / BRONZE FITTED PU NIP AIM, BRONZE PUMP PERFORMANCE PERFORMANCE 10 3 3m) Foot Lift (ZD 2000 Feet Elevation (610m): 10 3.3m Foot Lift 2000 Feet Elevation G10m : 20 Feet (6M) 6" (152mm) Suction Hosts and Strainer 20 Feet (6M) 6" (152mm) Suction Hose and Strainer 2000 GPM @ 150 PSI (7570 LPM @ 10.3 BAR) 2000 GPM @ 150 PSI (7570 LPM @ 10.3 BAR) 1400 GPM @ 200 PSI (5299 LPM @ 13.8 BAR) 1400 GPM @ 200 PSI (5299 LPM @ 13.8 BAR) 1000 GPM @ 250 PSI (3785 LPM @ 17.2 BAR) 1000 GPM @ 250 PSI (3785 LPM @ 17.2 BAR) PUMP PUMP Hale Model 80 FCG Hale Model 80 FCG 8" NPT 125 lb ASA Intake 8" NPT 125 lb ASA Intake 6" 125 lb ASA Discharge Flange 6" 125 lb ASA Discharge Flange 13" OD Bronze Impeller 13" OD Bronze Impeller Bronze Renewable Wear Rings Bronze Renewable Wear Rings Cast Iron Pump Body Bronze Pump Body Stainless Steel Pump Shaft Stainless Steel Pump Shaft Self Adjusting Mechanical Seal Self Adjusting Mechanical Seal Heavy Duty 2-Gear Gearbox Heavy Duty 2-Gear Gearbox Speed increasing ratio of 1:2.16 Speed increasing ratio of 1:2.16 Silencer Series Heiical Gears, Oil Lubricated Silencer Series Helical Gears, Oil Lubricated Gearbox Oil Cooler Installed Gearbox Oil Cooler Installed Direct Pump/Gearbox Mounting Direct Pump/Gearbox Mounting SAE Number 3 bell housing w/ 11 5 Inch Flywheel SAE Number 3 bell housing w/ 11.5 Inch Flywheel Elastomeric Drive Disk Elastomeric Drive Disk ESP-12 Pump Primer with PVG Control ESP-12 Pump Primer with PVG Control TRV-120 Thermal Relief valve Pump Protection TRV-120 Thermal Relief valve Pump Protection See Pump Curve SK-671 See Pump Curare: SK-671 ENGINE ENGINE 6 Cylinder 4 Cycle Diesel Engine 6 Cylinder 4 Cycle Diesel Engine Iveco Motors Model Cursor 8 7L lveco Motors Model Cursor 8.7L Turbocharged and Aftercooled Turbocharged and Aftercooled EPA Tier III EPA Tier III 349 HP @ 2100 RPM 349 HP @ 2100 RPM Dry Type Air Cleaner Dry Type Air Cleaner Heavy Duty Radiator Fan Forced Cooling Heavy Duty Radiator Fan Forced Cooling 24 Volt 70 Amp Alternator 24 Volt 70 Amp Alternator Spark Arresting Industrial Muffler with Clapper Spark Arresting Industrial Muffler with Clapper Classl Pump Pressure Governor Class 1 Pump Pressure Governor INSTALLATION DRAWING PL1164AA INSTALLTION DRAWING: PL1164AA OPTIONS OPTIONS TRV-L Tiicrilial Rclief Valve Recommended TRV-1, Thermal Relief Valve Reconiniended Cast "I B" [~ischar e Manifold east "FB Diseharge Manifold ReliefValvc Relief Valve 4-5 21� 44 7- u FP2000 DI—O CROSS CHASSIS PUMPING UNIT Tt j I qtr' s i j i 4 PP,"U X 11-14 i L WL I L(I SEE' PLAiE' '3 F[Aolli—, 7512 A :DWEP PLAN— 1S AN IV::CO MOTZ-P 7 Eta:T t j 349 W 7�00 :2pm 9 =OWEP PLANT 17 FPZ TfFP !!F —Ctl-"L I ANT F-11 CIO---- —— PLATE NO. 1164AA 15 F7 FL ASST£ Tii 7[ C`­ 'Ut- PA JVQL� LA TOTAL PRESSURE HALE PPODULTS. Ir,jC SIVION HALE A Unit of IDFX Uor�nro t i on DISCHARGE t� b" ConsohiLken, PA IP942H USA '\ IMP DIA ,STD BAP, PPPPG cPPIF 13,. FP 2000 DI -- - IVEC9 MFITMPS Q� i 24 800 350 GAIL. 04-17-07 � 349 HP c 2100 Rp PATIO. 1 5B EPA TIER I I I _ r-7 2 100 RPM CD 18 500 - r F- r- 250 _ -j-� n Ln � P 15 2000 PP1 C 500 1000 2Phi �k-�. ��` d r 14 200 , `, " 1'1 --1?80 P,PM 12 400 \ l0 150 - _ &00 yp l \ \ 300 - S�yp E00 ' - TEST POINT 200 _ 2,000 GPM @ 150 PSI . \ 2,000 GPM e 155 PSI 4 1 ,4.00 GPM @ 200 PSI 50 1 ,000 GPM e 250 PSI , � 100 P 2 _ TYPICAL PERFORMANLE O F-- EASED ON 90/ OF MAXIMUM FED en zEr [,w;Fp cz!]f O P P P L 1 � W r—, n=,za a rttErse`«aEmLtiw FR r•,7-p7 ry,LL �I IP y'� t,l� o � w v, _ ENGINE POWER L1RVE N1 LL � tJ. 1 . G.P.M. 0 500 1000 1500 2000 2500n 3000 3500 LTTEPS/MIN 0 1900 3000 5700 7600 9500 _ 11400 13100 L7 22 700 3 300 _ �0 7 _ P P P L 1 � W r—, n=,za a rttErse`«aEmLtiw FR r•,7-p7 ry,LL �I IP y'� t,l� o � w v, _ ENGINE POWER L1RVE N1 LL � tJ. 1 . G.P.M. 0 500 1000 1500 2000 2500n 3000 3500 LTTEPS/MIN 0 1900 3000 5700 7600 9500 _ 11400 13100 L7 ITEM NO. 8.1 AGENDA REPORT Meeting Date: October 8, 2009 Budgeted: No To: Board of Directors Cost Estimate: $220,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200912 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt Engineer Subject: Proposed Installation of Solar Panels on Administration Building SUMMARY: The District has been investigating the feasibility of installing photovoltaic (PV) solar panels since 2004. Five studies have been performed over the last five years, generally indicating payback in 10- 15 years. As a means of determining the true cost of construction and operating a PV System, staff is recommending installing a 31 kW-AC pilot system on the Administration Building. With this in mind, staff solicited Design/Build proposals from four solar providers. Following an evaluation of the four proposals received, staff recommends award to Akeena Solar Inc. for a cost not to exceed $218,106. While this project was not funded in the current fiscal year budget, it is anticipated that savings on other projects will cover the cost of this pilot project. In addition, staff will apply for a rebate under the California Solar Initiative program to lower our overall cost of the project. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a contract with Akeena Solar Inc. in the amount of $218,106 to provide engineering design/build services for the construction of a 31 kW-AC photovoltaic solar panel installation on the Administration Building. COMMITTEE RECOMMENDATION: The Planning Engineering Operations Committee will discuss this item at its meeting held on October 7, 2009. Staff will report the Committee's recommendation at the Board meeting. DISCUSSION: Staff recommends that a relatively small solar power system be purchased and installed on the Administration Building to provide a portion of the power required by the building. This would allow us to gauge the cost and benefits of solar power at a relatively modest cost before considering a larger-scale investment. The Engineering staff prepared and sent a Request for Proposal to four solar providers experienced in this field. Four proposals were received. After reviewing each solar provider's proposal and normalizing the bids based on kW-AC output, Engineering staff is recommending Akeena Solar Inc. for the PV solar panel installation based on experience in the field and cost. The ranking of the cost proposals is as follows. Size of System Normalize Bid Firm Base Bid (kW-AC S to 30 to kW-AC Akeena Solar $218,106 31.47 $207,871.77 Baker Solar Electric $207,690 30.00 $207,690.00 Advance Solar Integration $249,570 30.12 $248,567.44 Silverwood Energy $259,570 30.63 $262,802.46 As noted above, the "normalized bid" for Baker Solar Electric is lower than Akeena Solar by $181. However, a review of experience with commercial customers for solar power installations indicates that Baker has installed two facilities totaling 118 kW and Akeena has installed 41 facilities totaling 2232 kW. With this in mind, staff recommends award to Akeena Solar. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors recommended that the District provide a solar system on the Administration Building rather the Spring View reservoir/booster station site. 1. Limits on Watering Days Watering or irrigation of lawn, landscape or other vegetated area is limited to three (3) calendar days per week, in which odd numbered addresses are permitted to irrigate on Monday, Wednesday and Friday, and even numbered addresses are permitted irrigate Tuesday, Thursday and Saturday. No irrigation is permitted on Sunday. This subsection does not apply to any landscape irrigation system that exclusively use very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. SECTION 3: Stage 2 - Water Supply Shortage (Water Use Reduction Goal- up to 20%) A. A Stage 2 Water Supply Shortage exists when the District determines, in its sole discretion, that due to drought or other water supply conditions, a water supply shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions, or without prior Board approval when the Metropolitan Water District of Southern California changes its Water Supply Alert stage to "Condition 3: Water Supply Allocation of 5% through 15%". B. In addition to the prohibited uses of water identified as permanent water conservation measures and prohibitions against water waste (Section 1), the following water conservation requirements apply during a declared Stage 2 Water Supply Shortage: 1. Limits on Watering Days Watering or irrigation of lawn, landscape or other vegetated area in the months of April through October, is limited to three (3) calendar days per week in which odd numbered addresses are permitted to irrigate on Monday, Wednesday and Friday, and even numbered addresses are permitted to irrigate on Tuesday, Thursday and Saturday. No irrigation is permitted on Sunday. In the months of November through March, irrigation is limited to two (2) calendar days per week, in which odd numbered addresses are permitted to irrigate Monday and Friday, and even numbered addresses are permitted to irrigate Tuesday and Saturday. This subsection does not apply to any landscape irrigation system that exclusively uses very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. 2. Obligation to Fix Leaks, Breaks, or Other Malfunctions Excessive use, loss or escape of water through breaks, leaks or other malfunctions in the water user's plumbing or distribution system for any period of time after such escape of water should reasonably have been discovered and corrected and in no event more than two (2) calendar days of receiving notice from the District, is prohibited. 5 i ITEM NO. 10.4 AGENDA REPORT Meeting Date: October 8, 2009 Subject: Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage Minutes of meeting held October 7, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for November 5, 4:00 p.m. ATTACHMENTS: `?esc'iption: Type: 100709_PEO_-_Minutes.doc IEO Mtg Minutes 10/07/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING October 7, 2009 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Paul R. Armstrong Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Ops Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Mr. Mark Schock attended the meeting but did not have any comments. 2. ACTION CALENDAR 2.1. Proposed Installation of Solar Panels on Administration Building. Mr. Conklin reported on the bids received for the solar panel project and the evaluation process. He noted that if the project is approved by the Board, it will be eligible for a rebate from the State of approximately $71,000. Following discussion, the Committee supported the recommendation of staff that the Board approve award to Akeena Solar, Inc., for $218,106. The Committee requested that staff report back on the progress of construction and operation, and when future investment in additional solar power might be recommended. 2.2. 2,000 GPM Hale Portable Fire Pumpset. Mr. DeCriscio reported on the plan to purchase a portable pumping system to augment the District's pumping capabilities during emergencies. The new pump would be for higher lifts in the upper pressure zones. He noted that the District requested bids from several pump suppliers, but only Hi-Tech Emergency Service Vehicles, Inc. provided a bid for a trailer- mounted high-pressure pump that met specifications. He reported that staff reviewed the bid of $151,896 and determined that acceptable; however, staff requested that the bid be modified to provide heavy-duty surge brakes on the trailer in place of the braking system proposed. This increased the bid price to $153,201.56. Following discussion, the Committee supported the recommendation of staff that the Board authorize approval of a purchase order in the amount of $153,201.56 to Hi-Tech Emergency Service Vehicles for the portable fire pump system. 1 3. DISCUSSION ITEMS 3.1. Proposed Annexation Application to OCWD Mr. Vecchiarelli reported that to restart the annexation application process with OCWD he proposes to send a letter to the OCWD General Manager requesting those areas of the YLWD service area that are outside of the OCWD service area be annexed to OCWD. He will provide a copy of the letter to the Board and keep them apprised of the status and process. Following discussion, the Committee supported the recommendation proposed by Mr. Vecchiarelli. 3.2. Discussion Concerning Water Development at Carbon Canyon Dam Mr. Conklin reported that Carbon Canyon Dam was constructed in 1960 by the U.S. Army Corps of Engineers for flood control purposes and is currently operated as a recreation area by the County of Orange. He noted that he contacted Mr. Roy Herndon, District Geologist of OCWD for his understanding of the site for potential development of water for irrigation. Mr. Herndon indicated that there is a shallow layer of sands and gravel in the area but not sufficient to support sustained pumping. He also noted that the flow from the dam is infrequent, as storm runoff, which is generally pretty dirty. After discussion, the Committee determined that there is no reason to further pursue the idea of water development in the area, which is outside of the District. 3.3. Monthly Groundwater Production and Purchased Water Report Mr. DeCriscio reported on water production for September and noted that demand increased last month, such that it was 10.5% under last September. Our goal was 10% reduction, so we were slightly under that. For the first three months of the new FY, our average reduction was 16.6% compared to 19% for each of July and August. It was also noted that September was a hot month, 2 to 4 degrees hotter than the last two Septembers. 3.4. Monthly Preventative Maintenance Program Report Mr. Mendum reported that the crews are essentially on target in all areas. He noted that we have increased our efforts in sewer cleaning, aided by CCTV to identify areas requiring extra work, such as root removal. Mr. Cory reported that 7 months into 2009, there have been no sewer spills, compared to 4 in 2008 and 6 in 2007, so our efforts are paying off. 3.5. Monthly OC Groundwater Producers Meeting Report Mr. Conklin reported on the Groundwater Producers meeting in September. At the meeting, OCWD reported that flow in the Santa Ana River is averaging less. It was in the range of 140,000 acre-feet/year 5-6 years ago and now is in the range of 100,000. The SAR is the primary source of recharge water for the Orange County aquifer. Reasons suggested for the reduced flow included the extended drought and the falling water table, more well pumping, more recycling in the Inland 2 Empire, and lower wastewater flow due to the economic downturn for businesses and housing foreclosures. 3.6. Status Report on Capital Projects in Progress Mr. Conklin provided a summary of the status report on capital projects in progress, describing projects in construction, in design and in planning. 3.7. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:45 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held November 5, 2009 at 4:00 p.m. 3 ITEM NO. 10.5 AGENDA REPORT Meeting Date: October 8, 2009 Subject: Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong Minutes of meeting held October 6, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for November 3, 4:00 p.m. ATTACHMENTS: ascription: Type: 010609 PIT - Minutes.doc °Jftg Minutes 10106'09 Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING October 6, 2009 A meeting of the Public Information-Technology Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Gina Knight, HR Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS Director Beverage requested the Chair consider adding Discussion Item 2.9 to discuss the qualifications of the Public Information Specialist position. Director Collett agreed and Ms. Knight joined the meeting for this discussion item, which was taken out of order. 2.9 Public Information Specialist Ms. Knight presented a draft of the position flyer and the committee discussed the importance of filling this position with an individual that could effectively and creatively communicate with the public, the Board, staff and other agency representatives through various means. Ms. Knight reported the position would be advertised within the next two weeks. Ms. Knight left the meeting following this discussion. 2.1. Public Awareness for Limits on Watering Days Mr. Vecchiarelli discussed the upcoming Board of Directors decision to consider temporarily waiving the two day watering limitation that would be in effect November through March under the current Stage 2 conditions of our Water Conservation Ordinance. If the Board approves this waiver, staff will prepare a bill insert to communicate the change. 2.2. Public Awareness for Water Conservation Gardening Classes Mr. Vecchiarelli reported on the success of the Fullerton Arboretum classes sponsored by the District. The second of six classes is scheduled for Saturday, October 10th from 1:30 to 4:00 PM and is free to YLWD customers who present their water bill. 2.3. Placentia Heritage Days Parade and Outreach Effort Mr. Vecchiarelli reported the District will participate in the Heritage Days Parade with a float entry promoting conservation efforts and will also provide water in the District's sports bottles, to the bands and color guards participating in the event. 1 2.4. Bill Stuffer Explaining Implementation of Water Rate Increase Mr. Vecchiarelli discussed the use of a bill stuffer to send a message out to the public communicating that our Board of Directors has heard their concerns about the retroactive application of the new water rate and is considering all available options to respond to these concerns. 2.5. Conservation Ordinance Monthly Statistics Mr. Vecchiarelli reported that September water use finished just above the conservation target and the signs in the community have been adjusted down for a year-to-date cumulative of 16% conservation, which is 6% over the 10% goal. 2.6. Hosting of Water Supply Forum Mr. Vecchiarelli mentioned this item was brought up at a City Council Meeting as reported by Director Mills. Staff will look into the nature of the request and report back to the Committee. 2.7. Placement of the Board of Directors' E-mail Addresses on Website Mr. Vecchiarelli presented a printout of the District's web page for the Board of Directors and highlighted the current message for ways to contact the Board through the Executive Secretary by phone and through the website e-mail address. 2.8. Future Agenda Items and Staff Tasks None. 3. ADJOURNMENT 3.1. The meeting was adjourned at 5:45 p.m. The next regular meeting of the Public Information-Technology Committee will be held November 3, 2009 at 4:00 p.m. 2 ITEM NO. 10.8 AGENDA REPORT Meeting Date: October 8, 2009 Subject: Citizens Advisory Committee Minutes of meeting held September 28, 8:30 a.m. Meeting scheduled for October 26, 8:30 a.m. ATTACHMENTS: Description: Type: 092809_-_CAC_Minutes.doc -AC Mtg Minutes 09%28/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING September 28, 2009 A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Cheryl Spencer Marlo Naber-Mole Ken Vecchiarelli, General Manager Gary Melton Oscar Bugarini Pat Grady, Asst General Manager Gene Scearce Richard Bogda Gregory Meyers Robert Kiley OTHER ATTENDEES Lindon Baker William Guse Mark Schock 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Introduction of Customer Service Division Mr. Vecchiarelli announced that at each future CAC meeting, a different District department will be introduced to the Committee and be provided the opportunity to describe their particular services and functions. This provides the Committee an opportunity to meet the people that perform the various duties of the District. The Customer Service Division was introduced and staff members described the meter reading process, in addition to the water billing generation and mailing procedures. 2.2. Online Bill Pay Mr. Grady announced that the District's Online Bill Pay system would be available for public access by the end of Monday, September 28. The system will accept credit cards immediately and payment by check at the end of the week. Mr. Grady solicited and encouraged CAC volunteers to sign up for Online Bill Pay and provide their feedback to staff on the application process and ease of use. Suggestions from CAC members included a safety threshold for Autopay customers and an e-mail blast notification system regarding District news and events. 2.3. Public Relations for Water Rate Increase Mr. Vecchiarelli reported that the District had received a high number of phone calls from customers who had received their first water bill with the new rates. The Board of Directors has scheduled a special meeting on October 5th, 2009 at 4:00 p.m. to discuss the impact of the September 14th effective date and the retroactive application of this rate increase. The Board will decide whether to initiate a refund to customers or proceed as 1 initially discussed and intended. The financial impacts were discussed and CAC members recommended additional public outreach, without the utilization of a costly public relations firm. Staff discussed preparing a letter insert for the next two billing cycles and placing an informational ad in the Yorba Linda Star. 2.4. Water Conservation Ordinance Progress Report Mr. Vecchiarelli reported that the community has reduced water usage by 19% through August 2009. He further reported that conservation signs have been installed in various locations throughout the community to provide ongoing updates of the conservation progress. It was suggested by the CAC that the District report the conservation progress of the City and HOA's on the web site as well. 2.5. City of Yorba Linda Sewer System Mr. Vecchiarelli reported that this item remains a work-in-progress. An upcoming meeting among the District's President, General Manager, City Mayor and the City Manager has been scheduled to discuss the feasibility and logistics of transferring the City's sewer system to the District. 2.6. District Facilities Tour - October 23, 2009 - 9:00 a.m. Mr. Vecchiarelli announced that the District will conduct a tour of its facilities, with an emphasis on capital improvement projects, on October 23, 2009 and asked that members of the CAC wishing to attend please RSVP to Annie Alexander. 2.7. OCWD 2009 Groundwater Adventure Tour - November 13, 2009 - 8:00 a. m. Mr. Vecchiarelli announced that the Groundwater Adventure Tour is an all day event and includes visits to the GWRS and Prado Dam. 3. ADJOURNMENT 3.1. The meeting was adjourned at 10:05 a.m. The next meeting of the Citizens Advisory Committee will be held in conjunction with a meeting of the Board of Directors on October 23, 2009 at 9:00 a.m. 2 ITEM NO. 12.1 AGENDA REPORT Meeting Date: October 8, 2009 Subject: Meetings from October 9, 2009 thru November 30, 2009 ATTACHMENTS: BOD Activities Calendar.pdf `JD Activities Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: October 2009 Personnel-Risk Management Committee Meeting Mon, Oct 12 4:OOPM Armstrong/Summerfield Finance-Accounting Committee Meeting Tue, Oct 13 4:OOPM Beverage/Summerfield Yorba Linda Planning Commission Wed, Oct 14 7:OOPM Summerfield Executive-Admin-Organizational Committee Tue, Oct 20 4:OOPM Summerfield/Mills Yorba Linda City Council Tue, Oct 20 6:30PM Armstrong MWDOC Board Wed, Oct 21 8:30AM Staff Board of Directors Regular Meeting Wed, Oct 21 8:30AM OCWD Board Wed, Oct 21 5:OOPM Staff Board of Directors Special Meeting Fri, Oct 23 9:OOAM Citizens Advisory Committee Meeting Mon, Oct 26 8:30AM Yorba Linda Planning Commission Wed, Oct 28 7:OOPM Summerfield November 2009 Public Information-Technology Committee Meeting Tue, Nov 3 4:OOPM Collett/Beverage Yorba Linda City Council Tue, Nov 3 6:30PM Mills MWDOC/MWD Workshop Wed, Nov 4 7:30AM Staff OCWD Board Wed, Nov 4 5:OOPM Staff Planning-Engineering-Operations Committee Thu, Nov 5 4:OOPM Mills/Armstrong Personnel-Risk Management Committee Meeting Mon, Nov 9 4:OOPM Armstrong/Collett Finance-Accounting Committee Meeting Tue, Nov 10 4:OOPM Beverage/Summerfield Holiday Wed, Nov 11 7:30AM District Offices Closed Yorba Linda Planning Commission Wed, Nov 11 7:OOPM Collett Board of Directors Regular Meeting Thu, Nov 12 8:30AM Executive-Admin-Organizational Committee Tue, Nov 17 4:OOPM Summerfield/Mills Yorba Linda City Council Tue, Nov 17 6:30PM Armstrong MWDOC Board Wed, Nov 18 8:30AM Staff OCWD Board Wed, Nov 18 5:OOPM Staff Citizens Advisory Committee Meeting Mon, Nov 23 8:30AM MWDOC/OCWD Ad Hoc Committee Meeting Tue, Nov 24 4:OOPM Mills/Collett Board of Directors Regular Meeting Wed, Nov 25 8:30AM Yorba Linda Planning Commission Wed, Nov 25 7:OOPM Summerfield Holiday Thu, Nov 26 7:30AM District Offices Closed Holiday Fri, Nov 27 7:30AM District Offices Closed 10/1/2009 1:20:28 PM ITEM NO. 13.1 AGENDA REPORT Meeting Date: October 8, 2009 Subject: OCWD 2009 Groundwater Adventure Tour - November 13, 2009 STAFF RECOMMENDATION: Authorize Directors and such staff members of the District as approved by the General Manager to attend the event. ATTACHMENTS: Ascription: Type. OCWD Groundwater Adventure Tour.pdf -vent Flyer Backup Material SAVE THE DATE I~ k 1 Y TR ' h a ~ rte'. ~ IRW a f po, 4 • 4 iiL 6 n a m a:. Southern Calfornia is in the midst of a drought. 2009 ORANGE COUNTY Environmental rulings, poor infrastructure and lack of WATER DISTRICT funding have pushed our water supplies to the limit. Fortunately, in northern and central Orange County, GROUNDWATER a groundwater basin exists that with careful ADVENTURE TOUR management by the Orange County Water District (OCWD) has provided a reliable water source for more than 75 years to Orange County residents. 8 A.M. - 4:30 P.M. NOVEMBER 13, 2009 From the capturing of rain fall, to managing the river, to creating New Blue Water, OCWD has the pulse on (BREAKFAST AND LUNCH today's water challenges and what needs to be done WILL BE SERVED) to ensure Orange County's supplies are reliable and safe. Join us on a tour of OCWD's facilities to learn about YOUR water supplies and how they are managed in R.S.V.P BY 11.02.09: an environmentally and financially sound manner. ROSE WI LKE (714) 378-3206 Visit the Groundwater Replenishment System the RWILKE@OCWD.COM world's largest water purification facility of its kind, see a 300 foot-long rubber dam in action and visit WWW.OCWD.COM with some of the watershed's smaller, more furry, residents Pr Wetlands. at the ado ITEM NO. 13.2 AGENDA REPORT Meeting Date: October 8, 2009 Subject: CRWUA 2009 Annual Conference - December 9-11, 2009 STAFF RECOMMENDATION: Authorize Directors and such staff members of the District as approved by the General Manager to attend the conference. ATTACHMENTS: escription: Type. CRWUA Conference.pdf Conference Flyer Backup Material Wednesday, December 9 Noon - 1:45 p.m. Lunch with Entertainment 8 a.m. to 4 p.m. Registration Prize drawing James Kilpatrick Quartet To Be Determined Membership Committee* 2 p.m. Prize drawing Nominations Committee* Committee* 2:15 to 3 p.m. Infrastructure Financing Program Public Affairs Committee* For Water and Power Resolutions Committee* 3:30 to 4:45 p.m. Every Drop You Take: The 9:30 a.m. to 12:30 p.m. Upper Colorado River Commission* Need For Augmentation 10 a.m. Audit Committee* Moderator: Bill Rinne, Director of 10:30 a.m. Budget Committee* Surface Water Resources, Southern Nevada Water Authority; 11 to 11:30 a.m. President's Meeting with Committee Joe Busto, Weather Modification Chairs* Program Coordinator, Colorado 11:30 a.m. to 3 p.m. CRWUA Board of Trustees Luncheon Water Conservation Board; Dr. Jonathan Overpeck, Co-Director, 2 to 6 p.m. Exhibit Hall Open Institute of the Environment, the 2:30 to 5 p.m. Legal and Management Colloquium University of Arizona; Knowledge & Relationship Building Ed Archuleta, General Manager, between Boards and Staff on El Paso Water Utilities technical/political/legal issues Moderator: Susan Bitter Smith, 5 to 7 p.m. Percolation and Runoff Board President, Central Arizona Project Prize drawing Engineering/Technology Colloquium James Kilpatrick Quartet Quagga Mussel Response Report Friday, December 1 1 and Discussion 7:30 to 9 a.m. Continental Breakfast Moderator: Richard Tullis, District Operations and Maintenance 7:30 to 10:30 a.m. Exhibit Hall Open Manager, Central Utah Project 8 to 9:15 a.m. Too Hot To Handle: Uranium 3 to 5 p.m. Colorado River Board of California* Waste Near the Colorado River Steve Creamer, CEO and Chairman Thursday, December 10 Energy Solutions 6:30 a.m. to 4 p.m. Registration 9:20 to 10 a.m. BOR Report and Discussion 7:30 a.m. to 7 p.m. Exhibit Hall Open Moderator: Larry Dozier, Deputy 7:30 a.m. State Breakfasts General Manager, Central Arizona Project; Michael Connor, Bureau of 9 a.m. Welcome Reclamation Commissioner Ron Thompson, CRWUA President 10 a.m. Final Prize drawing 9:30 a.m. Video: The Cost of Change: Challenges and Opportunities Spouse/Guest Activities 9:45 a.m. U.S. Department of the Interior Thursday and Bureau of Reclamation 8 to 9 a.m. Continental Breakfast Ken Salazar, Secretary of the Interior 9 to 11 a.m. Program (Details to be announced) 10:30 to Noon Heated Exchange: Climate Friday Change Politics 8 a.m. Continental Breakfast *meeting Thomas Mullikin, Moore and Van Allen CRWUA 2009 Annual Conference Page 3 Preregistration Fee Preregistration is $350 if paid by November 20. This includes registration fee Dates to Remember to the conference; one Thursday caucus breakfast meeting and one Thursday lunch; as well as entry to the Percolation and Runoff Thursday night. November 9 -Last day you can reserve a hotel room at Retiree preregistration is $175 if paid by November 20 and includes all of the Caesars Palace and receive benefits listed above. You are considered a retiree only if you are fully retired and paying your own way. If a district, association or organization is paying the group rate. your registration fee, you are not considered a retiree for this purpose. November 20 Deadline for Please send your completed Preregistration Forms and check or credit card your preregistration. authorization to: OBy mail: Post Office Box 1058, Coachella, CA 92236 November 25 Final day you By Federal Express: 85-995 Avenue 52, Coachella, CA 92236 can request a cash refund, less the $75 processing fee. NOTE: There are no single-day registrations. Membership Dues November 25 Last day you Individual memberships are $20 and must be paid to attend the conference. can request sub Organizational dues do not apply. which must be in stitutions, writing. Preregistration Deadline November 20 is the deadline for preregistration. After that date, you must register at the conference. On-site registration is $375 or, if retired, $200, and may be paid by check or credit card (VISA or MasterCard). All preregistrations received after November 20 will be returned, regardless of postmark. Meals Additional Tuesday luncheon tickets may be purchased. Preregistration cost: $45 On-site cost: $50 Breakfast tickets are not available for purchase. The caucus breakfast is a business meeting and only current, paid members may attend. Online Registration Preregistration is also available on-line by visiting CRWUA's web site at: www.crwua.org Spouses/Guests Activities for spouses/guests are provided. On Thursdav morning, there is a continental breakfast and a program. On Friday morning, they can enjoy a continental breakfast. There is no charge for these functions. For our records, it would be greatly appreciated if you would inform us whether or not your spouse guest intends on participating in the program by completing the Activities for Spouse/Gltest form. Cancellation/Refund/Substitution Policy Please email all cancellation/refund/substitution requests to Darlena Davis at ddavis(cvwd.org by 5 p.m. November 25, or by FAX at (760) 398-3711 by that deadline. Substitution requests after November 25 will be handled on-site. There is a processing fee of $75 on all registration refunds. Refunds will be processed after completion of the conference. There are no refunds after November 25. Hotel Reservations The first 300 room reservations are guaranteed in Palace Tower at $105. After those are taken, other rooms are available at $105 or you can pay $135 to be guaranteed a room in the Palace Tower. November 9 is the deadline for room reservations. You may contact Caesars Palace directly at 1-(800)-634-6661 to reserve your room. Be sure to mention the Conference Code of SCCR09 Questions: Call Isabel Luna or Darlena Davis at (760) 398-2651, or e-mail them at iluna@cvwd.org or ddavis1ccvwd.org. Page 4 CRWUA 2009 Annual Conference coo 6 I ',,)9 Annual Conference _ ~ a - dorm Caesars Palace • Las Vegas • December 9 -11 Fill in completely - Please Print/Type Clearly Registrant Spouse/guest (Name on badge to read) (If attending) Company Address City State Zip Phone E-Mail Amount Paid Preregistration Package (if received by November 20) $350 $ (Includes registration, one Thursday caucus breakfast meeting and one Thursday lunch) Retiree Preregistration Package (if received by November 20) (Considered a retiree if fully retired and paying your own way. If district, association or organization is paying $175 $ registration fee, you are not considered a retiree for this purpose. Includes the same as above.) Additional Thursday Lunch Tickets (Quantity @ $45 each) $45 $ 2009 Individual Membership Dues $20 $ (If not previously paid. Membership dues are required to attend conference. Organizational dues do not apply.) Total $ ON-SITE/LATE REGISTRATION FORM (After November 20) Registration Package (includes same as above) $375 $ Retiree Registration Package (includes same as above) $200 $ Additional Thursday Lunch Tickets $50 $ 2009 Individual Membership Dues $20 $ (If not previously paid. Membership dues are required to attend conference. Organizational dues do not apply.) Total $ Make check or money order payable to CRWUA. v ❑ Visa ❑ MasterCard Card Number Expiration Date Cardholder Name Cardholder Signature (Please print) (Must be signed to process credit card payment) Return this form with payment to: Federal Express to: Online Registration: Questions: Phone: CRWUA 85-995 Avenue 52 www.crwua.org Isabel Luna - luna(@,cvwd.org (760) 398-2651 Post Office Box 1058. Coachella. CA 92236 Coachella CA 92236 Darlena Davis - ddavis5,cvwd.org FAX: (760) 398-3711 Preregistration Deadline: November 20. Refunds: In writing, by e-mail. fax or mail by November 25. There is a $75 processing fee on all registrations. CRWUA 2009 Annual Conference Page 5 "nfol Information ROOM RESERVATIONS: Call Caesars at (866) 227-5944. Mention the CRWUA Conference Code of SCCR09 to receive the group rate or fax the form below to (702) 731-7172. DEADLINE for hotel reservations is November 9. Look for the CRWUA dedicated window at the hotel registration area and avoid the long lines. <AESAR$ PgALA<E. - 1-1 Colorado River Water Users Association December 9-11, 2009 This reservation, along with one night's deposit, must be received by Caesars Palace no later than November 9. Hurry!! The first 300 people to reserve their room will be upgraded to the Palace Tower for $105 ❑ Single / Double Occupancy - DELUXE ROOM $ 105 ❑ Single / Double Occupancy - PALACE TOWER ROOM $ 135 SPECIAL REQUESTS (Based upon availability at check-in) ❑ Non - Smoking ❑ Smoking ❑One Bed (King) ❑Two Beds (Dbl. or Queen) ❑Other WILL ARRIVE: Day Date Time am/pm WILL DEPART: Day Date Time am/pm CHECK-IN time is after 3 p.m.; CHECK-OUT time is 11 a.m. daily NAME. SHARE WITH. HOME ADDRESS: CITY. STATE. ZIP. HOME PHONE: ( ) COMPANY NAME. COMPANY ADDRESS: CITY. STATE. ZIP. BUSINESS PHONE. ( ) FAX NUMBER. ( ) NOTE: Reservations will not be held without a deposit. Credit Card numbers are taken as a guarantee only, not as a method of payment: deposit will be charged upon receipt. Reservations must be cancelled three (3) days or 72 hours prior to arrival to avoid forfeiture of deposit. Group rates, rooms and dates are subject to availability. Enclosed is my one night's deposit payable by: (Please check one) ❑ Check ❑ Credit Card (If you are guaranteeing your deposit with a credit card, please complete the following) ❑Visa ❑MasterCard Credit Card Number: Exp. Date: Please print name as it appears on card: CRWUA 2009 Annual Conference Page 7