HomeMy WebLinkAbout2009-10-06 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING
October 6, 2009
A meeting of the Public Information-Technology Committee was called to order by
Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, HR Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
Director Beverage requested the Chair consider adding Discussion Item 2.9 to discuss
the qualifications of the Public Information Specialist position. Director Collett agreed
and Ms. Knight joined the meeting for this discussion item, which was taken out of
order.
2.9 Public Information Specialist
Ms. Knight presented a draft of the position flyer and the committee
discussed the importance of filling this position with an individual that
could effectively and creatively communicate with the public, the Board,
staff and other agency representatives through various means. Ms. Knight
reported the position would be advertised within the next two weeks. Ms.
Knight left the meeting following this discussion.
2.1. Public Awareness for Limits on Watering Days
Mr. Vecchiarelli discussed the upcoming Board of Directors decision to
consider temporarily waiving the two day watering limitation that would be
in effect November through March under the current Stage 2 conditions of
our Water Conservation Ordinance. If the Board approves this waiver,
staff will prepare a bill insert to communicate the change.
2.2. Public Awareness for Water Conservation Gardening Classes
Mr. Vecchiarelli reported on the success of the Fullerton Arboretum
classes sponsored by the District. The second of six classes is scheduled
for Saturday, October 10th from 1:30 to 4:00 PM and is free to YLWD
customers who present their water bill.
2.3. Placentia Heritage Days Parade and Outreach Effort
Mr. Vecchiarelli reported the District will participate in the Heritage Days
Parade with a float entry promoting conservation efforts and will also
provide water in the District's sports bottles, to the bands and color guards
participating in the event.
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2.4. Bill Stuffer Explaining Implementation of Water Rate Increase
Mr. Vecchiarelli discussed the use of a bill stuffer to send a message out
to the public communicating that our Board of Directors has heard their
concerns about the retroactive application of the new water rate and is
considering all available options to respond to these concerns.
2.5. Conservation Ordinance Monthly Statistics
Mr. Vecchiarelli reported that September water use finished just above the
conservation target and the signs in the community have been adjusted
down for a year-to-date cumulative of 16% conservation, which is 6% over
the 10% goal.
2.6. Hosting of Water Supply Forum
Mr. Vecchiarelli mentioned this item was brought up at a City Council
Meeting as reported by Director Mills. Staff will look into the nature of the
request and report back to the Committee.
2.7. Placement of the Board of Directors' E-mail Addresses on Website
Mr. Vecchiarelli presented a printout of the District's web page for the
Board of Directors and highlighted the current message for ways to
contact the Board through the Executive Secretary by phone and through
the website e-mail address.
2.8. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:45 p.m. The next regular meeting of the
Public Information-Technology Committee will be held November 3, 2009
at 4:00 p.m.
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