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Home My WebLink About1966-04-13 - Board of Directors Meeting Minutes495 April 13, 1966 The regular meeting of the Board of Directors of the Yorba Linda County Water District was called to order at the offices of the District by President Wagner at 8:30 A.M. April 13, 1966. Roll call: Directors present and answering the roll Wagner, Clodt, McGuire, and Hastings. Director Milmoe absent. Also present H. Rodger Howell and Tom Burns attorneys for the District. Secretary administered the Oath of Office to Rex D. Hastings, Sr., Ralph A. McGuire and Merwin Wagner the newly reelected Directors of the Board. First order of business election of officers. Motion by Director Clodt seconded by Director McGuire to appoint Mr. Shook temporary chairman. Chairman Shook announced that the nominations were in order for president. Motion by Director Clodt seconded by Director McGuire nominated Merwin Wagner for the office of President. Mr. Clodt made a motion'to cast a unanimous ballot for Merwin Wagner as President. Mr. McGuire seconded the moiion, carried unanimously. 'Secretary so instructed by Mr. Shook and the unanimous ballot was cast by the Secretary. Mr. Wagner assumed his office and announced that nominations were in order for Vice President. Director Clodt nominated Mr. McGuire for Vice President. A motion was made by Director Hastings, seconded by Director Clodt that the Secretary be instructed to cast a unanimous ballot for Mr. McGuire for Vice President. President Wagner so instructed the Secretary and a unanimous ballot was cast. A motion was made by Director Hastings, seconded by Director McGuire that Ralph C. Shook be appointed General Manager and Assistant Secretary, that Jean E. Mathews be appointed Secretary and Assistant Auditor,'that James W. Kerfoot be appointed Auditor of the District. Motion carried unanimously. A motion was made by Director Hastings, seconded by Director C1odt and carried unanimously that the firm of Rutan and Tucker be re- tained as Attorneys for the District, the firm of Diehl Evans and Company be retained as Auditors, James Montgomery and Associates as Water Engineering Consultants, Lowry and Associates as Sewer Engineering Consultants. Motion by Director McGuire, seconded by Director Hastings, carried unanimously that the minutes of March 9, 23 and 28 be approved as mailed. General Manager Shook presented a proxy from Empire Insurance Co., motion by Director Clodt, seconded by Director Hastings carried unanimously that the proxy be executed by the proper officers and returned. 496 April 13, 1966 ( continued) A 'Letter from Diehl Evans Company-read concerning the quarterly audit, motion by Director Hastings, seconded by Director Clodt carried unanimously that the letter be approved and filed. Announcement of the I.D.A. meeting in San Francisco, Merwin Wagner attending. Mr. Shook read a-letter from Shell Oil Company requesting service for an office building on Valley View. Discussion, motion by Director Hastings, seconded by Director McGuire carried unanimously that the application be approved for temporary connection on a yearly basis to be automatically renewed each year unless terminated by either Shell or the District, the rate outside District to be double the normal domestic rate. a one inch meter with double check valve assembly to be the installation. General Manager reported on the progress of Well # 12, pictures also shown. _ District Insurance Associates two representatives, Mr. McClelland and Mr.-Fuller came before the meeting at the Directors request to answer questions regarding the Study and report made by them earlier. Question regarding liability coverage of Board Members and employees no premium adjustment for Board members but there would be for employees. Discussion regarding the fire coverage - perhaps we need machinery insurance-. Suggested that theDistrict get quotes on machinery insurance. Also suggested that we contact our agent for a review of insurance and check into a blanket policy with the addition of machinery insurance, reducing fire. Check with Diehl evans for controls " regarding bond on personnel liability. Mr. Shook presented.S-204 for signatures. Motion by Director McGuire seconded by Director Clodt carried unanimously that the proper officers be instructed to execute the document. Special Water and Sewer agreement for Job 404 for execution. Motion by Director Hastings, seconded by Director ,Clodt carried uAnanimously that the proper officers execute the agreement. The sewer agreement for City of Placentia apd Yorba Linda County Water District re: El Dorado High School and Tract 4410 signed by City and ready for execution by our officers. Motion by Director McGuire, seconded by Director Hastings, carried unanimously that the Agreement be executed. Job 288 y Guiffrieda " 10 acre parcel - July 1965 approval remained the same except that service was about 300 1 closer. Motion by Director McGuire, seconded by Director Hastings carried unanimously the staff recommendations be accepted. 497 April 13, 1966(continued) A sewer connection for A.F. 348"011.55 motion by Director Hastings seconded by Director McGuire carried unanimously to accept staff recommendations, of sewer to corner of lot and one manhole. Job 444 - sewer and water ® Rose and Imprial 36.1ots. Pursuant to the Rules and Regulations the applications and exhibits were ex- amined. Motion by Director Hastings, seconded by Director McGuire carried unanimously to approve staff recommendations. Job 453 - Barton - Imperial . Pursuant to the rules and Regulations the application was reviewd, the requirement would be to pay frontage on Marda as well as Imperial, the alternate is to have a Special Agreement along with the regular water agreement for service. Motion by Director McGuire, seconded by Director-Hastings and carried unanimously that the staff recommendations for the-alternate be approved. Job 455 m Ridgeway on Orahard Drive. Pursuant to the Rules-and Regulations the application and exhibits were examined. Discussion. Motion by Director Hastings, seconded by Director McGuire carried unanimously that the application be approved as per staff rem commendations and the fire hydrant be set on corner on the existing 4" line. Job 406 - extension at District expense of 6601 of line on Lakeview along the east side of Lot 3 Block 12 to pick up the 14" line, making a much needed and desirable loop. Motion by Director McGuire, seconded by Director Hastings that extension be made motion carried unanimously. Arthur Korn read a letter from Orange County Sanitation District # 2 in which the cost was itemized for cleaning up the oil spill which they claimed originated at the Citrus line. Discussion how to divide cost. Attorney suggested a copy of the letter be sent the two oil producers believed to be responsible and get their comments before the Board takes action. Motion by Director Hastings, seconded-by Director Clodt carried unanimously to accept the attorney's recommendation. Mr. Korn suggested that a rate change might be in order for oil wells to cover extra costs for regulating them and the testing or checking that is required. I Mr. Korn asked that a decision be made regarding the acreage charge difference in the S-45 ( Roberts) job between our costs as figured and Lowry and Associates figures as estimated. Motion by Director McGuire, seconded by Director Hastings carried unanimously that the District would absorb the difference out of the maintenance fund, refigure the applications and accept Lowry and Associates error as the District's responsibility. property Mr. Dan Foley/has been rezoned commercial, this means that two fire hydrants in back need to be moved about 5 feet to make room for 498 April 13, 1966 ( continued) the block wall fence that will close the commercial property off from the tract in the back. Should this be at District or at Mr. Foley's expense ? Decision that the installation was correct as property was zoned at time of installation, any change would have to be at Mr. Foley's expense. Motion by Director McGuire, seconded by Director Hastings, carried unanimously to approve Staff re- commendation. Motion by Director McGuire seconded by Director Hastings carried unanimously to approve the refunds and bills in the amount of $1,140.68 and $39,375.89, checks numbered 7792 through 7959. Motion by Director McGuire, seconded by Director Hastings, carried unanimously that the Directors have permission to leave the State for either business or pleasure between this meeting and the next regular meeting of the Board of Directors. Motion by Director Hastings, seconded by Director McGuire carried unanimously to adjourn to Tuesday the 26th ofAPril at 8;30 A.M. A--Jean E. Mathews Secretary