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HomeMy WebLinkAbout1965-01-13 - Board of Directors Meeting Minutes401 January 13, 1965 A regular meeting of the Board of Directors of the Yorba Linda County ( WaterDistrict was called to order at the office of the District by Vice President Milmoe. Present were Directors Milmoe, McGuire, Hastings and Clodt. Director Wagner was absent. Also present was H. Rodger Howell, Attorney for the District. On'a motion made by Director Clodt, seconded by Director McGuire and carried the minutes of the meetings held in the months of November and December 1964 were approved as mailed. A letter was read from the auditors of the District, Diehl Evans and Company, mentioning the necessity for Board authorization by Resolution for the use of tax funds for any purpose other than payment of Bond Interest and Redemptions. The matter was referred to the Attorney for the District. Job 270 - A letter was read from Shell Oil Company stating that they had received the necessary clearance to colC.lude a Right of Way Agreement with the District and outlining their estimated water requirements through 1975. A letter was read from the City of Anaheim concerning their re- classification of No. 64-65-25. No action was taken. - A letter was read from the U.S. Army Corps. of Engineers giving notice of a hearing on the matter of F1oodControl and related pur- poses to be held February 10, 1965 in Riverside. Action was deferred until the meeting of January 260. A letter was read from the City of'Placentia declaring their in- tention to construct the sewer facilities for a tract on Palm Drive, West of Carbon Creek. A letter of reply by Manager Shook was also read deploring the duplication of public services in this area and asking reconsideration of the matter and suggesting a financial arrangement that would be of-mutual advantage and would make cooper- ation attractive to the City. A reply by the City of Placentia was read in which they agreed to the proposal in principal, subject to the approval of Attorneys for both entities. A proposal for meter repairs at specified prices was presented from Neptune Meter Company. After discussion a motion was made by Director Clodt, seconded.by Director Hastings and carried that the proposal be accepted. After discussion a motion was made by Director Hastings, seconded by Director Clodt and unanimously carried that the personnel policy of the District be clarified by the adoption of the following: BENEFIT ACCRUALS, to provide that all present and future full time employees, after completion of 6 months service, be entitled to the accural of sick leave and vacation benefits from the elate they are first employed, policy to be effective as of January 1, 1965 accruals. 40 2 January 13, 1965 (continued) STANDBY PAYiNIENTS: Instead of the payment of $5.00 per week to the employee for each week of standby service the employee shall be credited with-one quarter (4) day (2hours) of-time off with pay for each week of standby service. If the total amount of accrued time off with pay has not been taken by the end of the year the employee shall receive a lump sum payment for the time not taken. An estimate of income and expenditures for unbudgeted improvements for the year was presented, studied and ordered filed. After thorough discussion a motion was made by Director Clodt, seconded by Director McGuire and unanimously carried that the sum of $14,000.00 for anticipated special legal expenses for 1964-65 be transferred from tax moneys collected to the general fund as a reserve for this purpose. A sewer refund assignment received from Pye and Shofner dated 12/28/64 in favor of Robert Kesterson was presented. It was the opinion of the Board, based on information in hand that the assignment was not clear in intent and a motion was made by Director Hastings, seconded by Director McGuire and carried that the assignment be not approved in its present form and that the funds be held in obeyance until proper verification has been re- ceived by the staff. F - Job 304 d A request was presented from Mr. Ireland asking that he be permitted to pay only a pro rata share for the installation of a fire hydrant instead of the total cost. After discussion the following motion was made by Director McGuire, seconded by Director Hastings and unanimously carried: The Board of Directors have carefully and sincerely reviewed the request of Mr. Ireland con- cerning certain charges of this District; after this additional consideration we conclude that the best interest of the District require that the present policies continue. Regretfully Mr. Irelands request for a waiver or reduction of charges is denied. A motion was made by Director Clodt, seconded by Director Hastings and carried that audited bills against the District be authorized for payment as-.follows:- Accounts Payable $11,783.67, Deposit Refunds $1,288.52. A letter was received from Mr. Norman Lombard asking that a hydrant be installed near his sons property within ayear or that hs pro- rata deposit for same be refunded. The manager was instructed to inform Mr. Lombard that the policy of the District was that fire hydrants and payment for same was the responsibility of the pro- perty owner and that no guarantees can be made by the District concerning installation of a hydrant. RESOLUTION NO* 120 Sewer frontage charges and sewer service charges were discussed and on a motion made by Director Hastings seconded byDirector McGuire andd unanimously carried the following Resolution No. 120 SEWER SERVICE UR ESOP OR:THEO LENDAROYEAR OF 1965". RolCHAlRcallGES January 13, 1965 ( continued) 403 Ayes: McGuire, Hastings, Clodt and Milmoe, Noes: none, Absent; Wagner. Job No. 5-82 The letter from the Placentia Unified School District requesting sewer service only for the Orchard Drive School Site was review- ed-by the Board. The site is not within the boundaries of the District. After due consideration a motion was made by Director McGuire, seconded by Director Clodt and unanimously carried that the staff be instructed to pursue the matter further and to at'-Pmpt to reach an agreement wit the School'u4_btr_ct wiich regard co Annexation of'the site-to the District, provision of water and sewer service, and rights of way to.the site inasmuch as sewer service only might not benefit the District as a whole and the District shall continue the policy against annexations where only sewer- service is desired. Job 307 - After due consideration, the board determined,-that the installation of a water main on Orchard Drive would benefit the District as a whole. On a motion by Director McGuire and seconded by Director Clodt and duly carried the staff'was`instructed toproceed with de- tailed plans. Job Ste-12.970 Pursuant to the rules and regulations the proposed-sewer service facilities as shown on Exhibit No. eA - B were examined. It was moved by Director Clodt, seconded by Director McGuire and carried that the application for service be approved and that the pro- perty is within drainage area "C" that the service charge shall be at the rate of $350.00 per acre and that there is no refund agreement. A motion made byDirector Clodt, seconded by Director Hastings and carried stated that the Directors of theDistrict shall be authorized to leave the State either for business or personal .reasons between now and the next regular meeting of the Board of Directors. There being no further business the meeting was adjourned to the hour of 8:30 A.M., January 27, 1965 on a motion b Tector Mc. Guire, seconded by Director Clodt and duly car`rie i Valdo Y. Sm th Secretary