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HomeMy WebLinkAbout2009-11-25 - Board of Directors Meeting Agenda Packet 'rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, November 25, 2009, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL John W. Summerfield, President William R. Mills, Vice President Paul R. Armstrong Michael J. Beverage Ric Collett 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Regular Board of Directors Meeting Held November 12, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Workshop Meeting Held November 20, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $746,101.54. 6.4. Terms and Conditions for Sewer and Single Water Service with Hadi Atail, Parcel Map 2007-196. Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer and Single Water Service with Hadi Atail for a three-lot residential development, Parcel Map 2007-196, Job No. 200919. 6.5. Terms and Conditions for Water Service with Placentia-Yorba Linda Unified School District (PYLUSD) Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with PYLUSD for the new library and classroom facilities at Van Buren Elementary School, Job No. 200918. 6.6. Authorizing Director William R. Mills to Serve as the District's Voting Delegate for the Upcoming ACWA Officer Election Recommendation: That the Board of Directors authorize Director William R. Mills to serve as the District's voting delegate for the upcoming ACWA officer election and provide him with voting instructions. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Reorganization of the Board of Directors for Calendar Year 2010 Recommendation: That the Board of Directors nominate and elect a President and Vice President and appoint the following as Corporate Officers: Ken Vecchiarelli as Secretary Pat Grady as Assistant Secretary Cindy Navaroli as Interim Auditor Staff will recommend an individual to serve as the permanent Auditor once the position of Finance Director has been filled. 7.2. Board of Directors Committee Assignments Recommendation: That the Board of Directors consider and make recommendations to the Board President for committee assignments for the upcoming year. 7.3. Review and Consideration of the Board of Directors Compensation Recommendation: That the Board of Directors review and consider adjusting their compensation rate for the upcoming year. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Wells Capital Investment Report for the 1 st Quarter of FY 2009/10 Recommendation: This is for information only. No action is required. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports 9.3. General Manager's Report 9.4. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Executive Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett Minutes of meeting held November 17, 4:00 p.m. Meeting scheduled for December 15, 4:00 p.m. 10.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills . Meeting scheduled for December 8, 4:00 p.m. has been rescheduled to December 7, 4:00 p.m. 10.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield . Meeting scheduled for December 14, 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage . Meeting scheduled for December 3, 4:00 p.m. 10.5. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong . Meeting scheduled for December 1, 4:00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield Minutes of meeting held November 24, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for January 26, 4:00 p.m. 10.7. Citizens Advisory Committee Minutes of meeting held November 23, 8:30 a.m. (To be provided at the meeting.) Meeting scheduled for December 28, 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. MWDOC Board, November 18 (Staff) 11.2. OCWD Board, November 18 (Staff) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 26, 2009 thru December 31, 2009 13. ADJOURNMENT 13.1. The next regular meeting of the Board of Directors will be held December 10, 2009 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Minutes of the Regular Board of Directors Meeting Held November 12, 2009 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 111209 BOD - Minutes.doc SOD Mtg Minutes 11/12/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 12, 2009 1. CALL TO ORDER The November 12, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Pat Grady, Assistant General Manager William R. Mills, Vice President Art Kidman, General Counsel Paul R. Armstrong Steve Conklin, Engineering Manager Michael J. Beverage Lee Cory, Operations Manager Ric Collett Gina Knight, HR Manager John DeCriscio, Chief Plant Operator Lenica Castner, Temporary GIS Tech Freddie Ojeda, Plant Operator II Annie Alexander, Executive Secretary OTHER VISITORS Linda Bauermeister, Attorney, Barber & Bauermeister Laurie Park, Associate, McCormick, Kidman & Behrens Bill Guse, Member, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Introduce Lenica Castner, Temporary GIS Technician Mr. Grady introduced Ms. Castner to the Board of Directors. 6.2. Introduce Freddie Ojeda, Lateral Transfer to Plant Operator II Mr. DeCriscio introduced Mr. Ojeda to the Board of Directors. Ms. Castner, Mr. DeCriscio and Mr. Ojeda left the meeting at this time. 1 7. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Collett, the Board voted 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 52850 of Item No. 7.3. as he had a business interest with the vendor. Director Summerfield requested to remove Item 7.5. from the Consent Calendar for separate action. 7.1. Minutes of the Regular Board of Directors Meeting Held October 21, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Special Board of Directors Meeting Held October 23, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 7.3. Payment of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $2,366,343.94. 7.4. Progress Payment No. 3 for the Lakeview Sewer Lift Station Rehabilitation Project Recommendation. That the Board of Directors approve Progress Payment No. 3 in the amount of $29,019.14 to Schuler Engineering Corp. for the Lakeview Sewer Lift Station Rehabilitation. 7.6. Progress Payment No. 18 for the Highland Reservoir Replacement Project Recommendation. That the Board of Directors approve Progress Payment No. 18 in the net amount of $224,141.90 to Schuler Engineering Corporation and 10% retention of $24,904.66 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 7.7. FY 2008/09 Audited Financial Statements Recommendation. That the Board of Directors receive and file the audited FY 2008109 financial statements. 7.8. 1 st Quarter Profit & Loss for the Water and Sewer Funds Recommendation. That the Board of Directors approve, receive, and file the 1St quarter budgeted financial results for the Water and Sewer funds. 2 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.5. Progress Payment No. 3 for the San Antonio Pressure Reducing Station Upgrade Project Mr. Conklin responded to questions from Director Summerfield regarding the need for a time extension to complete the project. Mr. Conklin explained that due to incorrect information being provided by another utility, the contractor will need additional time to complete the project. Staff is currently working with the contractor regarding a change order request for additional costs and a time extension. On a motion by Director Summerfield, seconded by Director Collett, the Board voted 5-0 to approve Progress Payment No. 3 in the net amount of $21,262.50 to Paulus Engineering, Inc. for construction of the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901. 8. ACTION CALENDAR 8.1. Professional Services Agreement - Townsend Public Affairs Mr. Grady explained that Executive-Administrative-Organizational Committee had discussed the contracts with Townsend Public Affairs and Sacramento Advocates at its meeting on October 29t". The Committee has recommended that both contracts be cancelled due to budgetary concerns. Should the Board vote to cancel the contracts, another firm could be rehired on a project basis if needed. Director Mills stated that the District had paid the firm approximately $250K since 2005 and unfortunately has not received any grant funding due to the firms efforts. On a motion by Director Mills, seconded by Director Collett the Board voted 5-0 to terminate the Professional Services Agreement with Townsend Public Affairs. 8.2. Professional Services Agreement - Sacramento Advocates Mr. Grady explained that the District could receive legislative updates from ACWA at a cost of $100 annually. The information provided in these updates is similar to the information being provided by Sacramento Advocates. Director Beverage expressed his concern regarding the cancellation of the contract with Sacramento Advocates and summarized the firms past successes. Further discussion of the matter followed. On a motion by Director Mills, seconded by Director Collett the Board voted 3-2, with Directors Armstrong and Beverage voting No, to terminate the Professional Services Agreement with Sacramento Advocates. 3 Director Mills requested staff to write a letter to both firms thanking them for their efforts and explaining the reasons for cancelling their contracts. 9. REPORTS, INFORMATION ITEMS AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Director Mills expressed his concern regarding the current level of Lake Oroville. 9.3. General Manager's Report Mr. Grady invited Mr. Conklin to provide a report to the Board regarding the status of the Hidden Hills Reservoir and Zone Reconfiguration projects. Mr. Conklin provided the Board with a copy of a letter sent to 696 residents in the Zone Reconfiguration Project area notifying them to expect their water pressure to gradually increase (up to 15 psi) beginning November 19t". Staff will be working in the area each day the pressure is scheduled to change in case any problems should arise. Mr. Conklin then responded to questions from the Board. Mr. Grady reported that staff had participated in the District's annual Benefits Fair held on October 28t". A total of 17 vendors were in attendance. District staff will be participating in an emergency table top exercise in conjunction with the City or Yorba Linda, City of Placentia and the Orange County Fire Association on November 18t". The exercise will consist of an earthquake scenario and participants will be rated on their coordination efforts. Mr. Grady stated that the Department of Water Resources had recently received funds from Proposition 50 and has authorized MWDOC to restart its water use efficiency project (Budget Based Rates in Orange County). Staff attended a meeting at MWDOC where this project was discussed. The District has been allocated approximately $50K in grant funding with a total cost estimate of $166K. Mr. Grady further reported that two additional conservation status signs would be installed shortly. Director Beverage requested staff to look into the permitting for one of the signs being installed as it may obstruct the view of another existing sign. District customers achieved a 16% conservation rate during the month of October. Staff will be providing the Public Information-Technology Committee with options for redesigning the water bill. A final version will then be brought to the Board for approval. 4 A retirement luncheon will be held on December 9th for Chau Lee, Accounting Assistant II, and Russ Shupe, Storekeeper. The District's annual employee recognition ceremony will be conducted at the same time. Jennifer Hill, Meter Services Rep, and Nick Hollon, Meter Reader I, joined the meeting at this time. Ms. Hill provided the Board with a summary of the meter reading department's activities and challenges during the previous year. Ms. Hill then commended Mr. Hollon for his customer service skills, specifically noting one event where he assisted a customer in resolving a high water usage problem. The Board applauded Ms. Hill and Mr. Hollon who then left the meeting at this time. 9.4. General Counsel's Report Mr. Kidman thanked the Board for the opportunity to participate in the recent District tour and commented on current legislative matters. 9.5. Future Agenda Items and Staff Tasks None. Director Mills questioned staff regarding the status of developing a budget based water rate. Mr. Grady stated that the Board would be conducting a workshop meeting on November 20th to discuss this matter. A representative from HDR will be facilitating the workshop. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett Meeting scheduled for November 17, 4:00 p.m. 10.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills Minutes of the meeting held October 27 were provided in the agenda packet. Directors Beverage and Summerfield attended. Items discussed during the meeting were as follows: 1St Quarter FY 09/10 Financial Statements; Monthly Investment Report for July and August 2009; Monthly Portfolio Report for September 2009; Investment Holdings in Foreign Companies; Alternatives to District Retirement Plan; Bond Covenants Timeline; and Overtime Analysis. Meeting scheduled for November 10, 4:00 p.m. was cancelled. 5 Meeting scheduled for December 8, 4:00 p.m. has been rescheduled to December 7, 4:00 p.m. 10.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate. Summerfield Minutes of the meeting held November 9 were provided at the meeting. Directors Collett and Summerfield attended. Items discussed during the meeting were as follows: Recruitment Status for Finance Director and Public Information Specialist; and Status of Other Recruitments and Risk Management Activities. Meeting scheduled for December 14, 4:00 p.m. Director Summerfield will be attending in place of Director Armstrong. 10.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage Minutes of the meeting held November 5 were provided in the agenda packet. Directors Mills and Beverage attended. Items discussed during the meeting were as follows: Proposed Casino Ridge Project; Terms and Conditions for Sewer and Water Service with Hadi Atail and Placentia- Yorba Linda Unified School District; Monthly Groundwater Production and Purchased Water Report; Monthly Preventative Maintenance Program Report; Monthly Groundwater Producers Meeting Report; and Status of Capital Projects in Progress. Meeting scheduled for December 3, 4:00 p.m. Director Beverage will be attending in place of Director Armstrong. Staff then responded to questions from Director Armstrong regarding the proposed Casino Ridge project. 10.5. Public Information -Technology Committee (Collett/Beverage) Alternate. Armstrong Minutes of the meeting held November 3 were provided in the agenda packet. Directors Collett and Beverage attended. Items discussed during the meeting were as follows: Water Bill Statement Redesign; Conservation Signs; Fire Hydrant Out-Of-Service Covers; Winter Newsletter Content; District's Participation in Community Events; Conservation Ordinance Monthly Statistics; and Progress of Information Technology Projects. Meeting scheduled for December 1, 4:00 p.m. Director Beverage suggested that staff include a photo of the declining level of Lake Oroville on the front of the next customer newsletter. 6 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield Meeting scheduled for November 24, 4:00 p.m. Director Summerfield will attend in place of Director Collett. 10.7. City of Placentia Ad Hoc Committee (Beverage/Vecchiarelli) Meeting to be scheduled. 10.8. Citizens Advisory Committee Minutes of the meeting held October 26 were provided in the agenda packet. Items discussed during the meeting were as follows: Introduction of Customer Service Representatives; Status of Conservation Efforts; Workshop on Budget Based Water Rates; and OCWD Groundwater Adventure Tour. Meeting scheduled for November 23, 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. Yorba Linda Planning Commission, October 28 (Summerfield) Director Summerfield attended and reported that an easement had been granted to the District and a historical survey of the city would soon be conducted. 11.2. Yorba Linda City Council, November 3 (Mills) Director Mills attended and commented on the number of individuals retiring from the City. 11.3. MWDOC/MWD Workshop, November 4 (Staff) Staff did not attend. Mr. Grady stated that he would be inviting MWDOC to provide the Board with a presentation regarding MET's Integrated Resource Plan at a future meeting. 11.4. OCWD Board, November 4 (Staff) Staff did not attend. 11.5. Yorba Linda Planning Commission, November 12 (Collett) This meeting was not attended. 7 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 13, 2009 thru December 31, 2009 The Board reviewed the listed meetings with no additional changes. Director Beverage stated that he would not be in attendance at the December 10th Board meeting as he would be at the CRWUA Conference that day. 13. CLOSED SESSION On a motion by Director Beverage, seconded by Director Mills, the Board voted 5-0 to adjourn to Closed Session at 9:44 a.m. All Directors in attendance were present. Also present were Messrs. Grady and Kidman and Mses. Knight, Bauermeister and Park. 13.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Marc vs. YLWD (Orange County Superior Court - Case No. 00122904) Name of Case: Itani, et al vs. YLWD (Orange County Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (Orange County Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (Orange County Superior Court - Case No. 00311353) Mses. Knight and Bauermeister left the Closed Session at 10:28 a.m. following discussion of this item. Mr. Conklin then joined the Closed Session for discussion of the following item. 13.2. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: APN 346-101-01 Agency Negotiators: Pat Grady and Steve Conklin Negotiating Parties: Designated Representatives of Orange County Water District Under Negotiation: Price and Terms of Payment The Board reconvened in Open Session at 10:38 a.m. President Summerfield announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 8 14. ADJOURNMENT 14.1. The meeting was adjourned at 10.39 a.m. The Board of Directors will be meeting on November 20, 2009 at 9.00 a.m. to conduct a water rate workshop. The next regular meeting of the Board of Directors will be held November 25, 2009 at 8.30 a.m. Pat Grady Assistant Board Secretary 3 F s 9 ITEM NO. 6.2 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Minutes of the Board of Directors Workshop Meeting Held November 20, 2009 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 112009 BOD - Minutes.doc SOD Mtg Minutes 11/20/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING November 20, 2009 1. CALL TO ORDER The November 20, 2009 workshop meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 9:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Paul R. Armstrong Cindy Navaroli, Interim Finance Director Michael J. Beverage Annie Alexander, Executive Secretary Ric Collett OTHER VISITORS Greg Clumpner, Sr. Financial Manager, HDR Engineering Tom Ash, Director of Conservation, HydroPoint Data Systems 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. DISCUSSION ITEMS 6.1. Alternative Water Rate Structures Mr. Clumpner provided a PowerPoint presentation to the Board regarding rate structure alternatives. This included a review of the following: typical water consumption customers and patterns; types of rate structures (single tier, tiered, seasonal and budget based); components of a cost-of- service rate study, water budget rate structures in Irvine, CA, and Aurora and Boulder, CO; equity of water budget rate structures; and YLWD customers' lot sizes and typical water consumption. Mr. Clumpner then responded to questions from the Board. A brief recess was declared at 10:12 a.m. The meeting reconvened at 10:18 a.m. 1 Mr. Ash provided a PowerPoint presentation to the Board regarding water budget tiered rates. This included a review of revenue stability; water conservation; and customer fairness. Mr. Ash explained AWWA's opinion regarding water budget rate structures and listed several agencies within California and the US currently using this type of rate structure. Mr. Ash also provided a detailed summary of the implementation process of Irvine Ranch Water District's water budget rate structure as well as funding ratios for fixed vs. variable costs. Mr. Ash then responded to questions from the Board. 7. ADJOURNMENT 7.1. The meeting was adjourned at 11.55 a.m. The next regular meeting of the Board of Directors will be held November 25, 2009 at 8.30 a.m. Ken Vecchiarelli _ Board Secretary µ°v :Yr-?-- r 71M s -`x- 47-11- -rte, S 2 09-CS 1125.doc Cap Sheet 11,25 Backup Material Yorba Linda Water District Check Register For Checks Dated: 11/13/2009 thru 11/25/2009 Check No. Bate Vendor Name Amount 52891 11/25/2009 Abbott Staffing Group, Inc. 6,864.95 52892 11/25/2009 AG13 -American Geophysical 1,790-00 52893 11/25/2009 Alternative Hose Inc. 769.66 52894 11/25/2009 Anixter Inc. 675-64 52895 11/25/2009 Answer One Communications 458.46 52896 11/25/2009 Apollo Technologies Inc. 380.00 52897 11/25/2009 Aqua-Metric Sales Co. 19,584.42 52898 11/25/2009 Aramark Uniform Services, Inc 401.76 52899 11/25/2009 Associated Laboratories 3,589-70 52900 11/25/2009 AT & T Mobility 412.54 52901 11/25/2009 Battery Systems 101.75 52902 11/25/2009 Brian Murdock 18.46 52903 11/25/2009 Carollo Engineers 42,099.50 52904 11/25/2009 CDM, Inc. 4,100.20 52905 11/25/2009 CDW Government, Inc 5.39 52906 11/25/2009 City Of Anaheim 13,578-63 52907 11/25/2009 City Of Placentia 6,715.18 52908 11/25/2009 Clinical Lab. Of San Bern- 1,905.00 52909 11/25/2009 Coast Surveying, Inc. 2,395-00 52910 11/25/2009 Cady Nottingham 64.00 52911 11/25/2009 Cogsdale Services Corporation 2,408.88 52912 11/25/2009 Dapper Tire Co. Inc. 695-54 52913 11/25/2009 Data€ok Orange County 275.91 52914 11/25/2009 DeltaCare USA 296-32 52915 11/25/2009 Dick's Lock & Safe Inc. 486.80 52916 11/25/2009 E. G. Brennan & Co., Inc 46-22 52917 1.1/25/2009 Eisel Enterprises, Inc. 274-43 52918 11/25/2009 Federal Express 22.85 52919 11/25/2009 Field Asset 5vs 30.50 52920 11/25/2009 Filter Recycling Services, Inc 181.70 52921 11/25/2009 Haitbrink Asphalt Pawing Inc 1,400.00 52922 11/25/2009 Home Depot Credit Services 329.04 52923 11/25/2009 Infosend Inc. 9,285.90 52924 11/25/2009 Jack Ramsey 22-66 52925 11/25/2009 Jackson's Auto Supply - Napa 433.81 52926 11/25/2009 Karen Shea 97.98 52927 11/25/2009 Katrina Brown 1,460.93 52928 11/25/2009 Ken Mendum 69.00 52929 11/25/2009 Lan T Lam 63-65 52930 11/25/2009 Lincoln National Life 1,894.35 52931 11/25/2009 Linette Nyaggah 25.58 52932 11/25/2009 LPR 125.06 52933 11/25/2009 Mc Cormick,Kidman & Behrens LLP 187943.60 52934 11/25/2009 Minuteman Press 445-84 52935 11/25/2009 Mouse Graphics 11,668.22 52936 11/25/2009 Mudge Fasteners, Inc 259-48 52937 11125/2009 MWH Americas, Inc- 75,476.91 52938 11/25/2009 Nationwide Drafting & Office Supply Inc 528-19 52939 11/25/2009 Nextel Of California 1,761.56 52940 11/25/2009 Nickey Petroleum Co 3,302.37 52941 11/25/2009 Office Solutions 506.74 52942 11/25/2009 ONLINE Collections 56-71 52943 11/25/2009 Orange County - Auditor/font 332.50 52944 11/25/2009 Orvac Electronics 150.93 W112509 11/5/2009 Parsons Engineering Science 674.35 52945 11/25/2409 Parts Source Anaheim 268.56 52946 11/25/2009 Peggy McClure 787.50 52947 11/25/2009 Petra Geotechnical Inc. 7,250.75 52948 11/25/2009 Preferred Group Prop 339 52949 11/25/2009 R J Services, Inc 2,363.47 52950 11/25/2009 Red Wing Shoes - Sta Ana 146.38 52951 11/25/2009 Richard Gangloff III 639-44 52952 11/25/2009 Rootx 4,927.68 52953 11/25/2009 RSM McGladrey, Inc. 2,640-50 52954 11/25/2009 SC Fuels 1,260.90 52955 11/25/2009 Snap-On Tools 473.06 52956 11/25/2009 Southern Calif Edison Co. 186.83 52957 11/25/2009 Southern Calif Gas Co. 17,534.21 52958 11/25/2009 St.Joseph Heritage Healthcare 70.00 52959 11/25/2009 Stacy Bavol 135.40 52960 11/25/2009 Stacy Bavol/Petty Cash 544.92 52951 11/25/2009 Standard Register 38715 52962 11/25/2009 Staples Business Advantage 202.32 52963 11/25/2009 Stefano"s Golden Baked Hams 155.25 52964 11/25/2009 Steven Andrews Engineering 5,180.00 52965 11/25/2009 Tetra Tech, ISG 7,906.74 52966 11/25/2009 The Garden Gate 72-85 52967 11/25/2009 Townsend Public Affairs, Inc. 5,240.00 52968 11/25/2009 Traci Henderson 0879 52969 11/25/2009 U S. Postmaster 180-00 52970 11/25/2009 Village Nurseries 82.87 52971 11/25/2009 Wells Supply Co 557.74 52972 11/25/2009 William Mills 20.90 52973 11/25/2009 Yorba Linda Hardware 28.51 Total $299,272.36 November 25, 2009 CHECK NUMBERS: Computer Checks 52891 -52973 $ 298,598.01 Void Checks 52748 -52749 WIRE: W-112509 Parsons $ 674.35 TOTAL OF WIRE AND CHECKS $ 299,272.36 PAYROLL NOS. 22 AND 23: (including ADP checks): Void Checks 4377 -4379 District Manual Checks 4380 -4384 $ 223,874.49 Void Checks 4385 -4388 District Manual Checks 4389 -4394 $ 222,954.69 DISBURSEMENT TOTAL: $ 746,101.54 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF NOVEMBER 25, 2009 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $ 658,969.85 SEWER $ 48,026.52 D # 1 $ 18, 426.72 I D # 2 $ 20, 678.45 TOTAL: $ 746,101.54 ITEM NO. 6.4 AGENDA REPORT Meeting Date: November 25, 2009 Budgeted: N/A To: Board of Directors Funding Source: Developer Funded From: Ken Vecchiarelli, General Manager Job No: 200919 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Earl Hamanaka, Engineering CEQA Compliance: N/A Tech II Subject: Terms and Conditions for Sewer and Single Water Service with Hadi Atail, Parcel Map 2007-196. ERNHUHHHHOU SUMMARY: Mr. Hadi Atail is proposing to subdivide his property into three residential lots within the District's Western Service Area. The project consists of approximately 1.9 acres fronting Ohio Street, south of Buena Vista Avenue. The project site presently has a single family home that will be demolished to accommodate the proposed three-lot residential development. An exhibit depicting the project location and proposed sewer improvements is attached for your reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Sewer and Single Water Service with Hadi Atail for a three-lot residential development, Parcel Map 2007-196, Job No. 200919. COMMITTEE RECOMMENDATION: The Planning Engineering Operations Committee reviewed this matter at its November 5, 2009 meeting and supports staff's recommendation. DISCUSSION: This project is located within Drainage Area "1" of the District's Sewer Service Area. The District does not have an existing sewer main in Ohio Street fronting the proposed project. Staff has reviewed the sewer master plan for this area and will require the applicant to extend a sewer main approximately 400 feet, from Linda Verde Street westerly to serve the project. The existing sewer main in Linda Verde Street is adequate in size to meet the demands of this project. Concerning water service, Orange County Fire Authority (OCFA) has reviewed the applicant's plan for fire hydrant locations. OCFA has determined that the existing fire hydrants in the vicinity of this project are within the required range, and no additional fire hydrants are required. However, OCFA will condition the applicant to install fire sprinkler facilities in each new residence. The applicant will utilize the two existing water services that are presently servicing the existing residence, and a new service will be required for the remaining lot. The applicant will be required to comply with the District's Standard Terms and Conditions for Sewer and Single Water Service. The Terms and Conditions for Sewer and Single Water Service with Hadi Atail, Parcel Map 2007-196 are attached for your consideration. ATTACHMENTS: Terms and Conditions for Sewer and Single Water T C doc Backup Material Service Exhibit.pdf .-xhibit Backup Material Date: November 25, 2009 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR SEWER AND SINGLE WATER SERVICE NAME OF APPLICANT: HADI ATAIL LOCATION OF PROJECT: WEST OF OHIO ST. AND SOUTH OF BUENA VISTA AVE. PARCEL MAP NO.: 2007-196 JOB NO.: 200919 SEWER: 200919 LOT(S): 3 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) _ The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) _ The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the following drawings to the District for plan check processing: a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. Page 2 of 5 NAME OF APPLICANT: HADI ATAIL LOCATION OF PROJECT: WEST OF OHIO ST. AND SOUTH OF BUENA VISTA AVE. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) _ The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide, per the District specifications, one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and/or Sewer facilities. 14) _ The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) _ The applicant shall comply with all provisions of the "Water and Sewer Facilities Phasing Agreement between Yorba Linda Water District and Shell Western E & P, Inc. executed on May 27, 1999, and recorded as Document No19990486356 on June 30, 1999, in the Orange County Recorder's Office. 19) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 20) _ The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. Page 3 of 5 NAME OF APPLICANT: HADI ATAIL LOCATION OF PROJECT: WEST OF OHIO ST. AND SOUTH OF BUENA VISTA AVE. 21) _ The applicant's water facilities (on-site) shall be _ owned and maintained. 22) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 23) _ The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 24) _ The applicant shall install water Sampling Station(s) in conformance with the District's Standard Plans. 25) _ The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 26) _ The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 27) _ All existing water services that are not useable in the new plan shall be cut and plugged and properly abandoned at the main pipeline connection point. 28) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 29) _ The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 30) _ The applicant shall adjust and raise to grade all valve covers within the limits of this project. 31) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 32) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to temporarily serve the new dwellings. 33) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 34) _ The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 4 of 5 NAME OF APPLICANT: HADI ATAIL LOCATION OF PROJECT: WEST OF OHIO ST. AND SOUTH OF BUENA VISTA AVE. 35) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 36) _ The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 37) X The applicant and their successors (through required disclosure by the applicant) shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 38) _ The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 39) X The applicant shall complete an Application to and Agreement for Sewer Service. 40) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 41) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 42) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan, applicable Sub-Area Master Plans and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 43) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 44) X The applicant's sewer facilities (on-site) shall be District owned and maintained. 45) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 46) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: HADI ATAIL LOCATION OF PROJECT: WEST OF OHIO ST. AND SOUTH OF BUENA VISTA AVE. 47) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 48) X The applicant shall submit a CCTV video of their sewer project as constructed per approved plans and the District's Sewer Specifications. The video of the sewer facilities shall be conducted in the presence of the District inspector and shall include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. 49) _ The applicant shall pay all annexation fees in accordance with Section II, B of the Facilities Phasing Agreement referenced in Terms and Condition No. 18. 50) _ The applicant shall comply with all provisions of the Settlement Agreement and Mutual Release executed on November 22, 2005. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 51) X The existing 1'/" and 2" meters at the proposed 3 lot residential subdivision shall serve the lot to which they front. The applicant shall be responsible for all necessary adjustments and/or abandonments to the 1'/" and 2" water services, per approved drawings, District Standards and Specifications. A more detailed water service requirement will be identified, when the applicant makes a formal request to the District for a third water service connection. I hereby certify that the foregoing Terms and Conditions were approved at the November 25, 2009 Regular meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application to and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Kenneth R. Vecchiarelli General Manager PARCEL 1 DWY w 400, FL •�' ', PARCEL 2 �•' DVVY EX. HOUSE TO 4 `� <.. BE DEMOLISHED ♦ PARCEL 3 •`' x ti �F Bu=NA visrn �I '4/,V � ° a� �'+ r n ova cl sH°Rrs��ik ORCFiAAA OFt - VICINITY MAP , 6"Aw PREPARED BY: 1 6 1 � I � ' D! i EX WA TER SERVICES II ~ ' !�i / r e t LINDA VERDE STREET ! ­w--- s"--- w-- —a 3 EX--F - - - - _ - --- �. ff EX. SEWER MAIN I EX,8" WATER MAIN ' e � O If i10 I ' II �I II I PLAN E690A YORBA LINDA WATER DISTRICT 1717 MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92370 (714) 701-3000 SEWERIMPROVEMENT PLAN FOR 5531 SOUTH OHIO STREET SCALE: N_T.& DATE: 10-14-09 FILENAME- J-200919 ITEM NO. 6.5 AGENDA REPORT Meeting Date: November 25, 2009 Budgeted: N/A To: Board of Directors Funding Source: Developer Funded From: Ken Vecchiarelli, General Manager Job No: 200918 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Earl Hamanaka, Engineering CEQA Compliance: N/A Tech II Subject: Terms and Conditions for Water Service with Placentia-Yorba Linda Unified School District (PYLUSD) EHHHHHHHHHU SUMMARY: PYLUSD is planning to construct two new buildings that will be utilized for a library and classroom facilities at its Van Buren Elementary School site. The elementary school is located west of Van Buren Street, south of Collette Place within Pressure Zone 2 of the District's Western Service Area. An exhibit depicting the project location and proposed water service is attached for your reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water Service with PYLUSD for the new library and classroom facilities at Van Buren Elementary School, Job No. 200918. COMMITTEE RECOMMENDATION: The Planning Engineering Operations Committee reviewed this matter at its November 5, 2009 meeting and supports staff's recommendation. DISCUSSION: The District has an existing water main in Van Buren Street fronting the elementary school that is adequate in size and of sufficient pressure to serve the project's needs. The applicant is conditioned by Orange County Fire Authority to provide a fire suppression system to the proposed buildings and one onsite fire hydrant for the proposed project. The onsite fire hydrant will be private and the applicant is required to construct a double check detector assembly in association with this system. As part of the onsite water facilities, the District has an existing public fire hydrant that benefits only the elementary school site. Due to this condition, staff approached the PYLUSD and requested that it be changed to a private fire hydrant facility. PYLUSD is aware of the responsibilities of a private water facility and agreed to this condition. Therefore, staff will require that PYLUSD abandon the fire hydrant connection in Van Buren Avenue and make a new connection to the proposed private onsite water facilities. The applicant will be required to comply with the District's Standard Terms and Conditions for Water Service. The proposed Terms and Conditions for Water Service with PYLUSD are attached for your consideration. ATTACHMENTS: T C .doc Terms and Conditions for Water Service Backup Material Ex hilo t.pdf =xhibit Backup Material Date: November 25, 2009 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT LOCATION OF PROJECT: VAN BUREN ELEMENTARY SCHOOL PARCEL MAP NO.: N/A JOB NO.: 200918 SEWER: N/A LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) _ The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) _ The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) _ The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the following drawings to the District for plan check processing: a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. Page 2 of 5 NAME OF APPLICANT: PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT LOCATION OF PROJECT: VAN BUREN ELEMENTARY SCHOOL 8) _ The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide, per the District specifications, one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and/or Sewer facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) _ The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) _ The applicant shall comply with all provisions of the "Water and Sewer Facilities Phasing Agreement between Yorba Linda Water District and Shell Western E & P, Inc. executed on May 27, 1999, and recorded as Document No19990486356 on June 30, 1999, in the Orange County Recorder's Office. 19) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 20) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. Page 3 of 5 NAME OF APPLICANT: PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT LOCATION OF PROJECT: VAN BUREN ELEMENTARY SCHOOL 21) X The applicant's water facilities (on-site) shall be privately owned and maintained. 22) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 23) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 24) _ The applicant shall install water Sampling Station(s) in conformance with the District's Standard Plans. 25) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 26) _ The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 27) _ All existing water services that are not useable in the new plan shall be cut and plugged and properly abandoned at the main pipeline connection point. 28) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 29) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 30) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 31) _ The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 32) _ The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to temporarily serve the new dwellings. 33) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 34) _ The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 4 of 5 NAME OF APPLICANT: PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT LOCATION OF PROJECT: VAN BUREN ELEMENTARY SCHOOL 35) _ The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 36) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 37) X The applicant and their successors (through required disclosure by the applicant) shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 38) _ The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 39) _ The applicant shall complete an Application to and Agreement for Sewer Service. 40) _ The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 41) _ The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 42) _ The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan, applicable Sub-Area Master Plans and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 43) _ The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 44) _ The applicant's sewer facilities (on-site) shall be _ owned and maintained. 45) _ The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 46) _ The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT LOCATION OF PROJECT: VAN BUREN ELEMENTARY SCHOOL 47) _ The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 48) _ The applicant shall submit a CCTV video of their sewer project as constructed per approved plans and the District's Sewer Specifications. The video of the sewer facilities shall be conducted in the presence of the District inspector and shall include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. 49) _ The applicant shall pay all annexation fees in accordance with Section II, B of the Facilities Phasing Agreement referenced in Terms and Condition No. 18. 50) _ The applicant shall comply with all provisions of the Settlement Agreement and Mutual Release executed on November 22, 2005. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 51) X The applicant agrees to make the existing public onsite fire hydrant assembly a private system, by abandoning the 6" water main in Van Buren Avenue and reconnecting to the proposed onsite private water facilities. I hereby certify that the foregoing Terms and Conditions were approved at the November 25, 2009 Regular meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application to and Agreement with the Yorba Linda Water District for Water Service is not executed for the project under consideration. Kenneth R. Vecchiarelli General Manager x x PROPOSED 8"WATERLINE{PRIVATE) PROPOSED 8" DCDA X y­--y' x r Ili rnRM nor x x x g j PRQPUSEt!6LOG. 1 _ a 6„RC r EX fNl>C i1 CC KRNiiR EX. Kul. —Kmwo FH t. EI-1FG..._. e - f EX. KDG- x _ x x — x x x x 1 x x x N SITE PLAN No SME (2) PREPARED BY: ELYORBA LINDA WATER DISTRICT w1717 E. MIRALOMA AVENUE PEACENTIA, CALIFORNIA 92870 (714)701-3100 Ex.WATER SERVICES CALGARYAVENUE D ge II a Lu 0 Iz LLI Q �a 3uj cz 0� I I Z C i Cs 4 i VICINITY MAP Mj TO SUE WATER IMPROVEMENT PLAN FOR VAN BUREN ELEMENTARY SCHOOL SCALE: NITS DATE: 10-14-09 FILENAME: 2009018 Approved by the Board of Directors of the Yorba Linda Water District 11:25 2009 BM-RG 4-0 Director Armstrong was absent. RECEIVED Association of California Water Agencies NOV ® 3 2009 Lc.,I (I 'I -b i j ) '\dh c I+: h[ ~M[ W ' I Since 1910 YOROA LINDA V;ATER DISTRICT Date: OCTOBER 28, 2009 TO: ACWA MEMBERS FROM: TIM QUINN, EXECUTIVE DIRECTOR SUBJECT: NOTICE REGARDING PROCEDURES FOR UPCOMING ACWA OFFICER ELECTIONS The following information is provided so ACWA member delegates attending the Fail Conference will be aware of the procedure to be used regarding the nomination and election of ACWA officers during the conference. • The Nominating Committee will present its report during a general session meeting immediately following the luncheon on Wednesday, December 2, 2009. • Floor nominations will be called for immediately following the report. • If there are no floor nominations, the election will proceed with a voice vote. • If there are floor nominations, ballots will immediately be prepared and delegates can pick-up a ballot at the ACWA registration desk in the Atlas Foyer at the Town and Country Resort and Convention Center following the general session. • If a paper ballot is required, the signed official ballot must be returned to the ballot box at the ACWA registration desk prior to 9:00 a.m., Thursday, December 3, 2009. • Paper ballots will be counted and the election results announced during the general session immediately following the luncheon on Thursday, December 3, 2009. REMINDERS: • Each regular member agency is entitled to one vote. Please designate your voting designee on the proxy form attached and fax or email the form to Jan Jennings, fax 916-554-2330 or jenj@acwa.com. • Anyone nominated from the floor must have a resolution of support from the ACWA member agency on whose board the nominee serves, and it must be signed by an authorized signatory of that board. (If the resolution is not on file at the ACWA office prior to the conference, one must be presented upon nomination at the general session.) If you have any questions regarding the information outlined above, please contact Jan Jennings, Director of Administration, at the ACWA office for clarification. Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 Fox 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001-1512 202/434-4760 FAx 202/434-4763 www.acwa.com FAX ASSOCIATION OF CALIFORNIA WATER AGENCIES PROXY FORM ACWA GENERAL SESSION WEDNESDAY, DECEMBER 1, 2009 AND, IF NECESSARY, THURSDAY, DECEMBER 2, 2009 TO: JAN JENNINGS FAX NUMBER: 916-554-2330 THE PERSON DESIGNATED BELOW WILL BE ATTENDING THE ACWA GENERAL SESSION ON WEDNESDAY, DECEMBER 1, 2009, AND, IF NECESSARY, ON THURSDAY, DECEMBER 2, 2009, AS OUR VOTING DELEGATE: SIGNATURE OF DELEGATE: PRINTED NAME OF DELEGATE: William A. Mills AGENCY: Yorba Linda Water District TELEPHONE NUMBER: 714-701-3021 FAX NUMBER: 714-701-3028 E-MAIL ADDRESS: aalexander@ylwd.com Code and the Board of Directors' Rules for Organization and Procedure. The President's duties prescribed by state law are: . Sign all contracts on behalf of the District. . Perform other duties imposed by the Board. The President's duties prescribed by the Rules for Organization and Procedure are: . Assume the chair of the Presiding Officer immediately after election. . Make Committee assignments, subject to consent of the Board, annually at the first Board of Directors to be held in January of the subsequent year. . Conduct the proceedings of the Board. . Sign all ordinances, resolutions and contract documents approved and adopted by the Board. The Vice President will serve as the Presiding Officer in the absence of the President. In addition to the selection of the President and Vice President, the Board is required to appoint the Municipal Corporation Officers of Secretary, Assistant Secretary and Auditor. The duties of these Officers are prescribed by the Rules for Organization and Procedure. The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and resolutions approved and adopted by the Board, countersigns all contract documents approved and adopted by the Board, prepares the minutes of each meeting held by the Board, and performs all duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization and Procedure, and as imposed by the Board. The Auditor also performs all duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization and Procedure, and as imposed by the Board. A member of the Board can not serve as the General Manager, Secretary, Assistant Secretary or Auditor. However, the same person can be appointed as General Manager and Secretary or Secretary and Auditor. The General Manager can not serve as the Auditor. There is no additional compensation for serving as Secretary, Assistant Secretary or Auditor if the individual is an employee of the District. The Board is allowed to set compensation for appointed individuals who are not employees of the District. PRIOR RELEVANT BOARD ACTION(S): On December 11, 2008, the Board of Directors elected Director Summerfield as President and Director Mills as Vice President of the Board of Directors. In addition, the Board appointed the following as Corporate Officers: Ken Vecchiarelli as Secretary Pat Grady as Assistant Secretary Diane Cyganik as Auditor ATTACHMENTS: Pres and VP Rotation.doc rotation Into Backup Material V Yorba Linda Water District 11:25,2009 JSRC 4 0(Director Armstrong was absent.) Nominate and elect William R. Mills as President and Michael J. Beverage as Vice President. RCCBM 40(Director Armstrong was absent.)Appoint Ken Vecchiarelli as Secretary. Pat Grady as Assistant Secretary and Cindy Navaroli as Interim Auditor. YLWD President/Vice President Rotation Calendar Year 2004 2005 2006 2007 2008 2009 2010 President Mills Beverage Armstrong Collett Summerfield Summerfield Mills* Vice President Beverage Armstrong Collett Summerfield Mills Mills Beverage* * Assumes that the Board will continue the tradition of rotating the Presidency. ITEM NO. 7.2 AGENDA REPORT Meeting Date: November 25, 2009 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Job No: N/A Presented By: Ken Vecchiarelli, General Dept: Administration Manager Reviewed by Legal: N/A Prepared By: Annie Alexander, Executive CEQA Compliance: N/A Secretary Subject: Board of Directors Committee Assignments SUMMARY: Immediately following the election of the President of the Board of Directors, the newly elected President assigns the members of the Board of Directors to the various standing committees. STAFF RECOMMENDATION: That the Board of Directors consider and make recommendations to the Board President for committee assignments for the upcoming year. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee discussed this matter at its meeting held November 17th and instructed staff to prepare this item for consideration of the Board at this meeting instead of the meeting on December 10th. DISCUSSION: Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 07-16), the Board has five standing committees. Two Directors and an alternate are assigned to each standing committee and each Director is assigned to two standing committees. Special or ad hoc committees are formed by the Board as needed. Board members also attend intergovernmental and other meetings as assigned. Attached is a description of each standing and ad hoc committee and related assignments. Also included is a list of intergovernmental meeting assignments. Please note that the total budgeted and estimated cost amounts as listed above include Board, committee and intergovernmental meeting attendance. PRIOR RELEVANT BOARD ACTION(S): The newly elected President assigns each Board member to various committee assignments for the upcoming year. The committee assignments made in 2008 remained the same for 2009. ATTACHMENTS: Committee Assignments.doc Committee Assignments Backup Material YLWD Standing Committee Assignments Executive-Admin-Organizational Meets Monthly on 3rd Tuesday at 4:00 p.m. Director Summerfield, Chair Studies, advises and makes Director Mills recommendations to the Board regarding Director Collett, Alternate policy, organization, legislative and legal issues. Finance-Accounting Meets Monthly on 2nd Monday at 4:00 p.m. Director Beverage, Chair Studies, advises and makes Director Summerfield recommendations to the Board regarding Director Mills, Alternate budgets, investments, rates, fees and charges, financial reports, auditors and appropriations. Personnel-Risk Management Meets Monthly on 2nd Tuesday at 4:00 p.m. Director Armstrong, Chair Studies, advises and makes Director Collett recommendations to the Board regarding Director Summerfield, Alternate personnel, employee and labor relations, and insurance procurement. Planning-Engineering-Operations Meets Monthly on 1St Thursday at 4:00 p.m. Director Mills, Chair Studies, advises and makes Director Armstrong recommendations to the Board regarding five Director Beverage, Alternate year plans, construction activities, customer service, operations and maintenance, building, equipment, property and fire defenses. Public Information-Technology Meets Monthly on 1St Tuesday at 4:00 p.m. Director Collett, Chair Studies, advises and makes Director Beverage recommendations to the Board regarding Director Armstrong, Alternate public information activities, community involvement and promotion of water conservation measures. YLWD Ad Hoc Committee Assignments City of Placentia Meets As Needed Director Beverage Studies, advises and makes recommendations to the Board regarding City of Placentia policy issues. City of Yorba Linda Temporarily Discontinued None Studies, advises and makes recommendations to the Board regarding City of Yorba Linda policy issues. MWDOC/OCWD Meets Bi-Monthly on 4t" Tuesday at 4:00 p.m. Director Mills Studies, advises and makes recommendations Director Collett to the Board regarding MWDOC and OCWD Director Summerfield, Alternate policy issues. Revenues and Rates Meets As Needed Director Collett Studies, advises and makes recommendations Director Mills to the Board regarding rates, fees and charges. YLWD Intergovernmental Meeting Assignments MWD None MWDOC None OCWD None Placentia City Council None Placentia Planning Commission None Yorba Linda City Council Director Mills / Director Armstrong Yorba Linda Planning Commission Director Collett / Director Summerfield ACWA/JPIA Director Mills / Director Armstrong ACWA Region 10 None ISDOC Director Mills LAFCO Director Beverage WACO Director Mills The approved budget for Directors' salaries for FY 2009-2010 is $61,740. This amount was calculated using the compensation policy set forth in Ordinance No. 03-01 and applied to an estimated number of Board, committee and intergovernmental meetings each Director attends. PRIOR RELEVANT BOARD ACTION(S): In January 2003, the Board of Directors adopted Ordinance No. 03-01 which set the Board of Directors compensation at $150.00 per day for each day's service rendered as a member of the Board of Directors up to a maximum of 10 days per month. On December 11, 2008, the Board of Directors voted to leave the compensation rate at its current level with no increase. ITEM NO. 8.1 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Wells Capital Investment Report for the 1 st Quarter of FY 2009/10 STAFF RECOMMENDATION: This is for information only. No action is required. ATTACHMENTS: YLWD QuarterlyPerf.pdf erformance Summary Report Backup Material YLWD Econ3QO9.pdf wesUnent Commentary Backup Material Yorba Linda Water District Account #18611500 Portfolio Managed bY: Wells Capital Management Performance Summary Report For the period ended: September 30, 2009 Reportifzg Period: Annualized Month-to- Quarter to Return Since Date Date YTD Inception < Yorba Linda Water District 0.06% 0.26% 0.59% 3.68% Investment Portfolio Lipper Institutional Money 0.021/( 0.070/ 0.45°/r~ 3.61 Market Fund Index 4.00% 3.68%3.61% 3.50% ■YLWD 3.00% ❑ Lipper Inst. MM Fund Index 2.50% 2.00% 1.50% 1.00% 0.59% 0.50% 0.45% 0.26% 0.06%0.02% 0.07% 0.00% Month-to-Date Quarter to Date YTD Annualized Since Inception - Account hu cptiorn clate,ibr purposes oipciftwinanec calculation: 11/1/05 Returns arc nctotWells Capital Mima,;emcntfecs. WHIS CAPITAL MANAGEMENT PF/// THIRD-QUARTER ECONOMIC AND INVESTMENT COMMENTARY 30, 2009 Economic Overview Presented to the Yorba Linda Water District ECONOMIC & INTEREST-RATE REVIEW AND OUTLOOK The Economy: Front "When," To "How Strong, How Long." The good news for the economic outlook is that the debate has shifted from the timing of this recovery to its strength and "staying power." The economy is coining off a strong (by recent standards) third-quarter '`bounce," paced by leading-edge autos. housing and manufacturing. Moreover, ingredients are in place for the usual strong recovery from a deep recession. An ongoing credit "thaw" is increasing the chances for ample "liquidity," or "cash" to fuel the release of sizable "pent-up" demand for "big-ticket" consumer goods, built up during the deep recession of the past year. Moreover, foreign trade is set to provide an unusually strong "tail wind" to the recovery, now that foreign economies are replacing the U.S. as the world's growth engine and a weakening dollar is boosting U.S. international competitiveness. Added help is coming from fiscal stimulus, greater than at any time since the late 1960s, along with gasoline price declines set to provide the same lift to consumer spending as they did earlier this year. Still. doubts about the recovery's staying power were beginning to emerge at the end of the third quarter, reinforced by disappointing reports on September employment. auto sales and manufacturing activity. Targeted government incentives, responsible for much of the recent strength in auto and home sales, have expired or are set to do so in coming months. Moreover, fall-out from the credit "freeze" of the past year including unchecked foreclosure activity, the steep decline in household wealth and unusually weak bank balance sheets are imposing hurdles to satisfactory growth. The deep recession also has affected recovery prospects indirectly, by triggering unusually deep and prolonged job cuts. Historically, however, the economy has managed to overcome employment declines extending into the early stages of a recovery, often generating its strongest growth of an economic expansion. In fact, spending decisions by the fully employed portion of the workforce typically have been the main catalyst for a rebound from an economic slump, affected, in turn, by changes in wages, the average workweek, inflation and by other forces shaping households' "purchasing power." The gradual improvement in each of these will lay the foundation for a consumer-led recovery, but one likely to be unusually moderate after a deep recession. The Financial Market: A One-Way Bet? The credit freeze and its aftermath continued to produce an unusual pattern to interest-rate changes during the third-quarter transition from recession to recovery. Typically, the Federal Reserve's recession-driven cuts in interest rates into the early months of recovery produce broad-based declines and a widening gap between yields on short- and long-term securities. "Front- loaded" cuts in short-term rates by the Fed during last fall's credit "shock" took them down to rock-bottom levels early in this interest-rate cycle, leaving intermediate and long-term securities hearing the brunt of interest-rate changes with the ebb and flow of economic data and financial-market conditions. The result was an unusually early rise in yields through early June, led by those on longer-dated securities, and a more recent decline in those rates amid growing optimism over the inflation outlook and doubts about the economy's growth prospects. Interest rates still are expected to move gradually, but irregularly higher as the economic recovery slowly takes hold. inflation prospects turn less sanguine and expectations build for a more restrained credit stance by the Fed. '`Quantitative easing" by the central bank already has tilted from loans and guarantees to the banking system toward efforts to jump-start the market for asset-backed securities. A reversal of quantitative easing likely will become more broadly based and apparent during the first half of 2010, ahead of increases in short- term rates about the likely time the unemployment rate peaks in the summer. The next interest-rate "up cycle" should be led, again, by inflation-sensitive longer-term rates. as an improving economy takes some of the optimism out of the inflation outlook. Increases should shift toward policy-sensitive, intermediate rates in the run-up to the Fed's expected shift away from aggressive easing around mid-year. then rotate toward short-term money-market rates with successive hikes in the Fed funds target rate. The greater risk continues to be an earlier-than-expected start to that sequence, triggered by unexpectedly strong economic growth. worries over large, persistent structural deficits in the Federal budget" a weakening dollar or any other disturbance serious enough to force early interest-rate increases by the Federal Reserve to re-establish its inflation-fighting credentials. STOCK MARKET REVIEW AND OUTLOOK Risky Business. Capped by a September rally in what normally is the worst month of the year, stocks extended their rally with a 15.6% third-quarter return by the benchmark S&P 500 that was the best in over a decade. Broad-based gains extended across all ten of the S&P 500's sectors and to 129 of its 134 industry groups, overcoming increasingly less attractive valuations as the powerful rally continued into a second straight quarter. Leadership by the market's more highly charged financial services, tech and cyclically sensitive sectors--typical during the recession-recovery transition--was reinforced by increased risk tolerance. demand-enhancing leverage from ample "liquidity," by a cost-driven recovery of corporate profits and with a supporting role late in the period from renewed merger and acquisition activity. More "defensive" telecommunications, utilities. health care and consumer staples joined energy stocks at the bottom rungs of the performance rankings. The rally's breadth extended beyond S&P 500 stocks to virtually all sectors of the stock market. with gains generally in the 15%-201Ie range. Small and, particularly, mid-cap stocks benefited more than higher-quality, large caps from investors' increased risk tolerance. The Russell 1000 Value Index was lifted past its Growth counterpart by a relatively strong showing in ten of the twelve constituent sectors making up the two benchmarks, capped by a strong gain in its dominant financial services sector. And strength in most European markets combined with a weakening dollar to lift the "EAFE" benchmark for international equities past the S&P 500. A Return To Quality? The stock market's setback at the start of the fourth quarter, in volatile trading, underscored investor uncertainty over the rally's staying power after impressive gains during its six-month rally. The essential building blocks for a rally still largely are in place, though the moderate economic recovery expected in coming months could make it "choppier" and weaker than it has been thus far this year. Earnings growth should be supported by moderate increases revenues, reinforced by past cost cutting that allow an unusually large share of future sales gains to flow right to the bottom line. Ample cash on the sidelines, channeled mainly toward bonds in recent months. still provides plenty of "dry powder" to support a rally in stocks as conditions in the market improve. And valuations, though elevated, still are in line with their historic average, based on most valuation measures, particularly when compared to low yielding, high- priced bonds. "Richer" valuations are more apparent in the market's lower-quality sectors that have led the rise during most of the six-month rally. That, plus increased uncertainty over the economy's underlying strength, could encourage a tilt in coming months toward higher quality, more resilient stocks that have lagged the market's gains thus far. BOND MARKET REVIEW AND OUTLOOK Firing On All Cylinders. The third-quarter rally in financial assets extended to the bond market. lifting the Barclays U.S. Aggregate Index of investment-grade. taxable bonds by 3.7% on the quarter and nearly 53/4% on the year. The credit "thaw was the rally's main engine during much of the period, squeezing yield premiums to comparable Treasury issues back to their pre-crisis average in some instances. Gains were propelled both by direct government purchases and by the same liquidity-driven increase in risk tolerance powering the stock market. Low short-term interest rates also kept funding costs cheap enough to "super- charge" the bond market's gains through "levered investments in securities. The rally extended to the Treasury sector during the latter part of the quarter, as investors turned more cautious amid fresh doubts about the strength and staying power of the emerging recovery. The U.S. Aggregate's commercial mortgage- backed sector was its stand-out performer, with a double-digit gain during the July-September period. The investment-grade corporate sector posted an impressive, 8.1IIe gain in the third quarter, paced by powerful returns on lower-quality BBB-rated issues. The Aggregate's asset-backed sector also did well. supported by the government's new "TALF" funding facility and featuring an explosive rise in its home-equity sector. Agency and mortgage-backed securities posted more modest, but still respectable gains, supported by government purchases that have driven yield premiums to comparable Treasury issues down below their pre- crisis average. Elsewhere. the increased appetite for corporate-sector risk extended to non-investment grade securities. which posted double-digit gains in the third quarter. Municipal securities also performed impressively, supported by still-attractive yield premiums and by tight, tax-exempt supply amid the growing popularity of taxable Build America Bonds (or "BABS"). Overseas, non-U.S. Treasury bonds posted gains in line with those in the U.S. "governments," despite a relatively weak finish to the quarter. Powerful gains in most Euro-area markets have left overseas Treasury bonds well ahead of the U.S. sector on the year. Weighing The "Head Winds" To A Fourth-Quarter Rally. The economic recovery may not be enough to prevent a more challenging environment for the bond market during the closing months of the year. First, most sectors of the market are more fully valued against comparable Treasury securities. now that yield premiums are more closely in line with their historic averages. Second. the risk of higher interest rates will build with the economic recovery. Historically low yields have left bond prices unusually sensitive to interest-rate changes, magnifying potential losses from any backup in longer-term rates. Third. credit quality likely will undergo its usual deterioration into the first year of an economic recovery, particularly if it is as moderate as expected, potentially aggravated by sizable refinancing needs in a credit market still recovering from the recent freeze. Portfolio-manager surveys show investments insulated partially from a backup in interest rates, but less so against a deterioration of credit quality. On average, portfolios are "short" their so- called "duration" benchmarks, indicating a tilt toward shorter-term, less interest-sensitive securities. However, "cash" allocations still are below average. and portfolios remain over-weighted in lower-quality, corporate securities after their powerful rally of recent months. If, as expected, the bond rally sputters temporarily, amid worries over the strength of the recovery, corporate earnings growth and refinancing risk, fourth-quarter activity likely will be marked by a rotation back toward "quality" that extends beyond Treasury securities to the market's agency and mortgage-backed sectors. Gary Schlossberg October. 2009 Senior WCM Economise ITEM NO. 10.1 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Executive Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett Minutes of meeting held November 17, 4:00 p.m. Meeting scheduled for December 15, 4:00 p.m. ATTACHMENTS: Description: Type: 111709_EAO_-_Minutes.doc =AO Mtg Minutes 1117/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING November 17, 2009 A meeting of the Executive-Administrative-Organizational Committee was called to order by Director Summerfield at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director John Summerfield, Chair Ken Vecchiarelli, General Manager Director William R. Mills Pat Grady, Assistant General Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Reorganization of the Board of Directors for Calendar Year 2010 Mr. Vecchiarelli reported that the Board reorganizes its officers during the first meeting in December, every year. This includes the President, Vice- President and the District's Corporate Officers. With the absence of Director Beverage at the Board meeting on December 10, 2009, the Committee recommended that this item be placed on the November 25th agenda. The Committee also supported Staff's recommendation to appoint the following Corporate Officers: Ken Vecchiarelli as Secretary Pat Grady as Assistant Secretary Cindy Navaroli as Interim Auditor 2.2. Board of Directors Committee Assignments Mr. Vecchiarelli presented the committee with a listing and formation of the existing committees. It was recommended that this item be considered at the November 25th Board meeting. 2.3 Review and Consideration of the Board of Directors Compensation Mr. Vecchiarelli reported that the current compensation for Board members is $150/day for each day of service up to a maximum of ten days per month. The compensation was set in 2003 and has not been adjusted since. Should the Board opt to make an adjustment, the maximum could be $211.07/day for each day of service. This item will be placed on the November 25th meeting for Board consideration. 1 3. DISCUSSION ITEMS 3.1. OCWD Annexation Mr. Vecchiarelli reported that Orange County Water District held a committee meeting on November 12, 2009 which included an item to discuss YLWD's request for annexation. District Staff will continue to work with OCWD throughout this process. 3.2. Report on Grant Activities - Townsend Public Affairs The Committee reviewed the report and discussion took place regarding the $11.1 billion water bond. 3.3. Report on Legislative Activities - Sacramento Advocates The Committee reviewed the report. 3.4. General Counsel's Monthly Summary Billing Report The Committee reviewed the report. 3.5. Directors' and General Manager's Fees and Expenses (Jul-Sep) The Committee reviewed the report. 3.6. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The Committee adjourned at 4:50 p.m. The next regular meeting of the Executive-Administrative-Organizational Committee will be held December 15, 2009 at 4:00 p.m. 2 ITEM NO. 10.6 AGENDA REPORT Meeting Date: November 25, 2009 Subject: MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield . Minutes of meeting held November 24, 4:00 p.m. (To be provided at the meeting.) Meeting scheduled for January 26, 4:00 p.m. ATTACHMENTS: a cn Vpe. 112409 MWDOC OCWD - Minutes.doc ',,1WD0C/0CWD Mtg Minutes 11/24/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT MWDOC AND OCWD AD HOC COMMITTEE MEETING November 24, 2009 A meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee was called to order at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. YLWD COMMITTEE MEMBERS YLWD STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield, Alternate MWDOC COMMITTEE MEMBERS MWDOC STAFF Director Brett Barbre Kevin Hunt, General Manager OCWD COMMITTEE MEMBERS OCWD STAFF Director Roger Yoh Mike Markus, General Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Presentation by MWDOC to YLWD Board of Directors Regarding MET's Integrated Resource Plan Mr. Hunt gave a summary of the Metropolitan Water District's Strategic Policy Review and discussed the role MWD has played historically in water resource development projects locally and regionally and how MWD is reviewing their level of participation and the financial consequences of these various levels of participation from active to passive. The Committee discussed the broader subject of water resources and projections for the future. Mr. Hunt agreed to give a presentation to the full YLWD Board of Directors at one of their regular meetings in January. 2.2. MWDOC's New MET Director Mr. Hunt announced that the MWDOC Board of Directors will vote in early December to fill the MWD Board position vacated by former Director Ergun Bakall. 2.3. MET's Recent Action Regarding Carlsbad Ocean Desalination Project Mr. Hunt reported MWD agreed to pay approximately $14M per year over the next twenty five years toward the Carlsbad Ocean Desalination Project. Mr. Hunt reported that amounts to about $7 per acre foot in the water rate projections for all MET agencies. Mr. Hunt and the Committee also discussed the status of negotiations with Poseidon for the Huntington Beach Desalination Project. 1 2.4. Status of Discussions with South County Agencies Mr. Hunt reported that talks continue with the South County Agencies and MWDOC has offered choices to opt out of certain programs including the outreach to schools programs. 2.5. OCWD Annexation Mr. Markus reported OCWD's Board of Directors has received the YLWD request for annexation and has directed staff to draft a memorandum of understanding to proceed forward. Mr. Markus reported that the City of Anaheim may also submit a request for annexation in the very near future and it would be in both agencies' best interests to try to coordinate efforts to satisfy the CEQA and LAFCO requirements concurrently. All three agencies are committed to work closely to continue with forward progress in these efforts. 2.6 Future Agenda Items and Staff Tasks None. 3. ADJOURNMENT 3.1. The Committee adjourned at 5:00 p.m. The next regular meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee will be held January 26, 2010 at 4:00 p.m. 2 ITEM NO. 10.7 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Citizens Advisory Committee . Minutes of meeting held November 23, 8:30 a.m. (To be provided at the meeting.) Meeting scheduled for December 28, 8:30 a.m. ATTACHMENTS: Description: Type: 112309_-_CAC_Minutes.doc -'AC Mtg Minutes 11 %23!09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING November 23, 2009 A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Carl Boznanski Phil Hawkins Ken Vecchiarelli, General Manager Gene Scearce Robert Kiley Pat Grady, Assistant GM/IT Director Greg Meyers Bill Guse OTHER ATTENDEES Tom Ash, Director of Conservation HydroPoint Data Systems Mark Schock 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Introduce Information Technology Staff Continuing the "Face of the District" series, Mr. Grady introduced the IT staff to the Committee. Each of the staff members briefly described their duties and responsibilities within the IT Department. The Committee had an opportunity to ask questions of the group as well. The IT staff was dismissed following the introductions. 2.2. Workshop on Alternative Water Rate Structures Mr. Vecchiarelli reported that the Board of Directors held a workshop on Friday and were presented with two very different opinions regarding the effectiveness of a water budget-based tiered rate structure. Mr. Ash gave a presentation on the subject and shared his experiences with this type of rate structure in Irvine where it has been used since the early 1990's. The Committee asked several questions and inquired about the Board of Directors' input on this matter. Mr. Vecchiarelli reported that the Board would most likely hold additional workshops on the subject over the course of the next year before considering restructuring the water rates. 2.3. Recommend Standards for Household Water Devices Mr. Vecchiarelli reported that this item was suggested by one of the CAC members for a topic of future discussion. 1 2.4. Potential Recycled Water Projects This item was also suggested as a topic for future discussion by one of the CAC members and will be scheduled tentatively for the January 2010 meeting. 2.5. Model Water Efficient Landscape Ordinance (AB 1881) Due to time constraints, Mr. Vecchiarelli reported this matter will be discussed at a future CAC meeting. 2.6. Committee Organization Mr. Vecchiarelli offered the idea that the Committee could appoint a Secretary if they wished to do so for the purposes of record keeping, preparation and dispersal of minutes and other duties. The Committee was happy with staff's efforts on these tasks. 2.7. Status Report on Conservation Efforts Mr. Vecchiarelli reported the conservation efforts are at 16% year to date through the end of October and that six of the status signs are now up throughout the community. 2.8. Future Agenda Items Mr. Vecchiarelli encouraged the Committee members to continue to provide feedback through e-mails and/or telephone calls to let us know if there are other matters or topics they would like to discuss or explore. 3. ADJOURNMENT 3.1. Before adjourning, the Committee expressed their desire to not meet in December. The next meeting of the Citizens Advisory Committee will be held January 25, 2010 at 8:30 a.m. 2 ITEM NO. 12.1 AGENDA REPORT Meeting Date: November 25, 2009 Subject: Meetings from November 26, 2009 thru December 31, 2009 ATTACHMENTS: BOD Activities Calendar.pdf `JD Activity Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: November 2009 Holiday Thu, Nov 26 7:30AM District Offices Closed Holiday Fri, Nov 27 7:30AM District Offices Closed December 2009 Public Information-Technology Committee Meeting Tue, Dec 1 4:OOPM Collett/Beverage Yorba Linda City Council Tue, Dec 1 6:30PM Mills MWDOC/MWD Workshop Wed, Dec 2 7:30AM Staff OCWD Board Wed, Dec 2 5:OOPM Staff Planning-Engineering-Operations Committee Meeting Thu, Dec 3 4:OOPM Mills/Beverage Finance-Accounting Committee Meeting Mon, Dec 7 4:OOPM Beverage/Summerfield Yorba Linda Planning Commission Wed, Dec 9 7:OOPM Collett Board of Directors Regular Meeting Thu, Dec 10 8:30AM Personnel-Risk Management Committee Meeting Mon, Dec 14 4:OOPM Collett/Summerfield Exec-Admin-Organizational Committee Meeting Tue, Dec 15 4:OOPM Summerfield/Mills Yorba Linda City Council Tue, Dec 15 6:30PM Armstrong MWDOC Board Wed, Dec 16 8:30AM Staff OCWD Board Wed, Dec 16 5:OOPM Staff Board of Directors Regular Meeting Wed, Dec 23 8:30AM Yorba Linda Planning Commission Wed, Dec 23 7:OOPM Summerfield Holiday Thu, Dec 24 7:30AM Holiday Fri, Dec 25 7:30AM District Offices Closed Citizens Advisory Committee Meeting Mon, Dec 28 8:30AM 1 1 /23/2009 8:15:06 AM