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Home My WebLink About2009-12-10 - Board of Directors Meeting Agenda Packet 'rb Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 10, 2009, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Ric Collett John W. Summerfield 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. SPECIAL RECOGNITION 6.1. Presentation of Proclamation to Chau Lee for 31 Years of Service to the District 6.2. Presentation of Proclamation to Russ Shupe for 23 Years of Service to the District 6.3. Presentation of Proclamation to Director John W. Summerfield for his Service as President During 2008 and 2009 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Regular Board of Directors Meeting Held November 25, 2009 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,629,513.12. 7.3. 2010 Association of California Water Agencies (ACWA) Annual Membership Dues Recommendation: That the Board of Directors authorize payment of the 2010 ACWA membership dues in the amount of $18,067.50. 7.4. Progress Payment No. 4 for the Lakeview Sewer Lift Station Rehabilitation Project Recommendation: That the Board of Directors approve Progress Payment No. 4 in the net amount of $52,570.38 to Schuler Engineering Corp. for the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. 7.5. Progress Payment No. 5 for the Zone Reconfiguration Project Recommendation: That the Board of Directors approve Progress Payment No. 5 in the net amount of $141,489.99 to Ken Thompson, Inc. for construction of the Zone Reconfiguration Project, Job No. 200710. 7.6. Progress Payment No. 6 for Construction of the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Progress Payment No. 6 in the net amount of $277,416.54 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 7.7. Progress Payment No. 19 for the Highland Reservoir Replacement Project Recommendation: That the Board of Directors approve Progress Payment No. 19 in the net amount of $502,090.93 to Schuler Engineering Corporation and 10% retention of $55,787.88 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 7.8. Change Order No. 1 Lakeview Sewer Lift Station Rehabilitation Project Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of $47,302 with the addition of two calendar days to Schuler Engineering Corp. for construction of the Lakeview Sewer Lift Station Rehabilitation Project, Job No. 200905. 7.9. Change Order No. 1 for the San Antonio Pressure Reducing Station Upgrade Project Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of $20,566.73, with the addition of 30 calendar days to Paulus Engineering, Inc., for construction of the San Antonio Pressure Reducing Station Upgrades Project, Job No. 200901. 7.10. Terms and Conditions for Water Service with Placentia Medical, LLC Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Placentia Medical, LLC, Job No. 200923. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett . Meeting scheduled December 15, 2009 at 4:00 p.m. 9.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills . Minutes of the meeting held December 7, 2009 at 4:00 p.m. (To be provided at the meeting.) . Meeting scheduled January 12, 2010 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield . Meeting scheduled December 14, 2009 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage Minutes of meeting held December 3, 2009 at 4:00 p.m. Meeting scheduled January 7, 2010 at 4:00 p.m. 9.5. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong Minutes of meeting held December 1, 2009 at 4:00 p.m. Meeting scheduled January 5, 2010 at 4:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield . Meeting scheduled January 26, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Meeting scheduled December 28, 2009 at 8:30 a.m. has been cancelled. Meeting scheduled January 25, 2010 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - December 1, 2009 (Summerfield) 10.2. MWDOC/MWD Workshop - December 2, 2009 (Staff) 10.3. YL Planning Commission - December 9, 2009 (Collett) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 11, 2009 - January 31, 2010 12. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 12.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) 12.2. Conference with Legal Counsel - Liability Claims Pursuant to Section 54956.95 of the California Government Code Claimants: Einer G. and Rosalinda Lindholm Claimant: The Hills at Yorba Linda Community Association Agency Claimed Against: Yorba Linda Water District 13. ADJOURNMENT 13.1. The next regular meeting of the Board of Directors will be held December 23, 2009 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: December 10, 2009 Subject: Minutes of the Regular Board of Directors Meeting Held November 25, 2009 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 112509 BOD - Minutes.doc SOD Mtg Minutes 11/25/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 25, 2009 1. CALL TO ORDER The November 25, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:31 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Michael J. Beverage Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Cindy Navaroli, Interim Finance Director Harold Hulbert, Operations Secretary Annie Alexander, Executive Secretary DIRECTORS ABSENT Paul R. Armstrong OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Keith Khorey, Principal, Wells Capital Management 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR On a motion by Director Mills, seconded by Director Collett, the Board voted 4-0 to approve the Consent Calendar. 6.1. Minutes of the Regular Board of Directors Meeting Held November 12, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 1 6.2. Minutes of the Board of Directors Workshop Meeting Held November 20, 2009 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Payment of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $746,101.54. 6.4. Terms and Conditions for Sewer and Single Water Service with Hadi Atail, Parcel Map 2007-196 Recommendation. That the Board of Directors approve the Terms and Conditions for Sewer and Single Water Service with Hadi Atail for a three-lot residential development, Parcel Map 2007-196, Job No. 200919. 6.5. Terms and Conditions for Water Service with Placentia-Yorba Linda Unified School District (PYLUSD) Recommendation. That the Board of Directors approve the Terms and Conditions for Water Service with PYLUSD for the new library and classroom facilities at Van Buren Elementary School, Job No. 200918. 6.6. Authorizing Director William R. Mills to Serve as the District's Voting Delegate for the Upcoming ACWA Officer Election Recommendation. That the Board of Directors authorize Director William R. Mills to serve as the District's voting delegate for the upcoming ACWA officer election and provide him with voting instructions. 7. ACTION CALENDAR 7.1. Reorganization of the Board of Directors for Calendar Year 2010 Mr. Vecchiarelli explained that the Executive-Administrative- Organizational Committee had requested that this matter be brought to the Board for consideration at this time as not all five Directors would be in attendance at the meeting on December 10, 2009. On a motion by Director Summerfield, seconded by Director Collett, the Board voted 4-0 to nominate and elect the following as President and Vice President effective December 10, 2009. William R. Mills, President Michael J. Beverage, Vice President 2 On a motion by Director Collett, seconded by Director Mills, the Board voted 4-0 to appoint the following as Corporate Officers effective December 10, 2009. Ken Vecchiarelli, Secretary Pat Grady, Assistant Secretary Cindy Navaroli, Interim Auditor 7.2. Board of Directors Committee Assignments President Summerfield stated that consideration of this matter would be deferred to a future Board meeting on December 23, 2009 or January 14, 2010. 7.3. Review and Consideration of the Board of Directors Compensation On a motion by Director Beverage, seconded by Director Collett, the Board voted 4-0 to keep the Board of Directors compensation rate the same for the upcoming year. 8. DISCUSSION ITEMS 8.1. Wells Capital Investment Report for the 1 st Quarter of FY 2009/10 Mr. Khorey reviewed the District's Investment Performance Summary Report as provided in the agenda packets. Mr. Khorey also commented on Wells' current investment strategy for the District and responded to questions from the Board. 9. REPORTS, INFORMATION ITEMS AND COMMENTS 9.1. President's Report Ate. , None. 9.2. Directors' Reports Director Collett commented on the status of the Zone Reconfiguration Project. Mr. Conklin provided the Board with a brief summary of the project's progress. Mr. Conklin and Mr. Vecchiarelli then responded to questions from the Board regarding the project. 9.3. General Manager's Report Mr. Vecchiarelli invited Mr. Hulbert to provide the Board with a report regarding a recent joint table top exercise held at the District on November 18, 2009. Representatives from the Orange County Fire Authority, City of Yorba Linda, City of Placentia and the Water Emergency Response Organization of Orange County also participated. The exercise focused on interagency communication, initial and long term recovery and resource management. Mr. Vecchiarelli commended Mr. Hulbert on his related efforts. Mr. Hulbert left the meeting at this time. 3 Mr. Vecchiarelli reported that he had provided a presentation at the San Gabriel Valley Water Association on November 18, 2009 regarding the Freeway Complex Fire. Mr. Vecchiarelli also stated that approximately 5% of the District's customers had registered as users of the new online bill pay system. 9.4. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate. Collett Minutes of the meeting held November 17, 2009 were provided in the agenda packet. Directors Summerfield and Mills attended. Matters discussed during the meeting were as follows: Reorganization of the Board of Directors for Calendar Year 2010; Board of Directors Committee Assignments; Review and Consideration of the Board of Directors Compensation; OCWD Annexation; Status of Grant and Legislative Activities; General Counsel's Monthly Summary Billing Report; and Directors' and General Manager's Fees and Expenses (Jul-Sep). Meeting scheduled for December 15, 2009 at 4:00 p.m. 10.2. Finance-Accounting Committee (Beverage/Summerfield) Alternate. Mills Meeting scheduled for December 8, 2009 at 4:00 p.m. has been rescheduled to December 7, 2009 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Armstrong/Collett) Alternate. Summerfield Meeting scheduled for December 14, 2009 at 4:00 p.m. Director Summerfield will be attending in place of Director Armstrong. 10.4. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate. Beverage Meeting scheduled for December 3, 2009 at 4:00 p.m. Director Beverage will be attending in place of Director Armstrong. 10.5. Public Information-Technology Committee (Collett/Beverage) Alternate. Armstrong Meeting scheduled for December 1, 2009 at 4:00 p.m. 4 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerfield Minutes of the meeting held November 24, 2009 were provided at the meeting. Directors Mills and Summerfield attended. Matters discussed during the meeting were as follows: Presentation by MWDOC to YLWD Board of Directors Regarding MET's Integrated Resource Plan; MWDOC's New MET Director; MET's Recent Action Regarding Carlsbad Ocean Desalination Project; Status of Discussions with South County Agencies; and OCWD Annexation. Meeting scheduled for January 26, 2009 at 4:00 p.m. Mr. Barbre addressed the Board and suggested that the District proceed with the OCWD Annexation with due care. 10.7. Citizens Advisory Committee Minutes of the meeting held November 23, 2009 were provided at the meeting. Matters discussed during the meeting were as follows: Introduction of Information Technology Staff; Workshop on Alternative Water Rate Structures; Recommended Standards for Household Water Devices; Potential Recycled Water Projects; Model Water Efficient Landscape Ordinance (AB 1881); Committee Organization; and Status of Conservation Efforts. Meeting scheduled for December 28, 2009 at 8:30 a.m. has been cancelled. Meeting scheduled for January 25, 2010 at 8:30 a.m. Mr. Vecchiarelli responded to questions from the Board regarding the number of active committee members, standards for household water devices, and the Model Water Efficient Landscape Ordinance. Mr. Barbre addressed the Board and commented on the landscape ordinance. Mr. Barbre also stated that a list of water saving devices is available on MWDOC's website and that he could arrange for a MWDOC representative to provide the Board with a presentation regarding the landscape ordinance at a future meeting. 11. INTERGOVERNMENTAL MEETINGS 11.1. MWDOC Board, November 18 (Staff) Staff did not attend. 11.2. OCWD Board, November 18 (Staff) Staff did not attend. 5 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 26, 2009 thru December 31, 2009 The Board reviewed the listed meetings. Director Summerfield will attend the Yorba Linda City Council meeting on December 1, 2009 in place of Director Mills. Director Mills will attend the Yorba Linda City Council meeting on December 15, 2009 in place of Director Armstrong. There were no additional changes. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9.29 a.m. The next regular meeting of the Board of Directors will be held December 10, 2009 at 8.30 a.m. 3 Ken Vecchiarelli Board Secretary 4_ F ,iq s 6 ATTACHMENTS: CkReg121009 BOD.pdf Check Register Backup Material 09-CS _1210.doc "ap Sheet 12/10/09 Backup Material Yorba Linda Water District Check Register For Checks Dated: 11/26/2009 thru 12/10/2009 Check No. Date Vendor Name Amount Description 25k or renter W121009 12/10/2009 1st Enterprise Bank 30,804.06 J0028 Progress Pay #6 retention 52979 12/10/2009 Abbott Staffing Group, Inc. 6,088.40 W112709 11/27/2009 ACWA-EAP 261.96 W112709A 11/27/2009 ACWA-HBA 78,969.71 December health premium 52980 12/10/2009 Aramark Uniform Services, Inc 426.54 52981 12/10/2009 Art Vega 194.36 52982 12/10/2009 Artistic Maintenance, Inc 873.89 52983 12/10/2009 Associated Laboratories 2,495.60 52986 12/10/2009 AT & T 45.09 52984 12/10/2009 AT & T - Calnet2 3,440.90 52985 12/10/2009 AT & T Mobility 565-88 52987 1.2/10/2009 Battery Systems 532.27 52988 12/10/2009 Benner Metals 102.23 52989 12/10/2009 Butter Engineering Inc 42.400.00 Job 0028 October services 52990 12/10/2009 California Business Bank 15,721-11 52991 12/10/2009 Carollo Engineers 7,990.00 52992 12/10/2009 CDM, Inc- 4,243.75 52993 12/10/2009 CDW Government, Inc 15020 52994 12/10/2009 Ceridian Benefits Services 10000 52995 12/10/2009 Citizen's Business Bank 55,787.88 J0309 Progress Pay #19 retention 52996 12/10/2009 Compulink Management Center 1,250.00 53027 12/10/2009 County of Orange 582.00 52997 12/10/2009 Culligan 1,787.40 53001 12/10/2009 D.R. Criske Trucking Inc 551-25 52998 12/10/2009 Dan Copp Crushing Corp. 112.00 52999 12/10/2009 Diane Dalton 201.00 53000 12/10/2009 Dick's Lock & Safe Inc. 353.88 52975 1.2/01/2009 Diehl, Evans & Company, LLP 175.00 53002 12/10/2009 Etsel Enterprises, Inc. 477.14 53003 12/10/2009 Employee Relations, Inc. 44.00 53004 12/10/2009 Energy Environmental Soln, Inc 4,400.00 53005 12/10/2009 Fastenal Company 94.32 53007 12/10/2009 Fullerton Arboretum 2,500.00 53006 12/10/2009 Fullerton Paint & Flooring 44566 53008 12/10/2009 General Pump Co., Inc. 13,682.91 53009 12/10/2009 Grainger 225.33 53010 12/10/2009 Hall & Foreman, Inc 456.03 52977 1211012009 Herman Weissker Inc 746.30 53011 12/10/2009 Home Depot Credit Services 369.29 53013 12/10/2009 J & 5 Construction 4,975.0€1 53012 1211012009 Jackson's Auto Supply - Napa 154.0E 53014 12/10/2009 Katrina Brown 1,012.85 53015 12/10/2009 Ken Thompson, Inc. 141,489.99 J0710 Progress Pay #5 Nov. 52976 12/10/2009 Larco Engineering 290.14 53016 12/10/2009 Leighton Consulting, Inc. 7,961.78 52974 12/08/2009 Lettuce Wok N Roll 625-00 53017 12/10/2009 Liebert Cassidy Whitmore 4,627.00 53018 12/10/2009 Light Bulbs Etc 194.35 53019 12/10/2009 Los Angeles Times 293-80 53020 12/10/2009 Mc Cormick Kidman & Behrens 24,202.78 53021 12/10/2009 Mc Master-Carr Supply Co. 25824 53022 12/10/2009 Michael 1. Beverage 24.20 53023 12/10/2009 MSO Technologies, Inc. 6,773.75 53024 12/10/2009 Murcal, Inc- 250.54 53025 12/10/2009 Muzak OA 6525 53026 12/10/2009 Nickey Petroleum Co 3.698.61 53028 12/10/2009 Orvac Electronics 15127 53034 12/10/2009 P.T.I. Sand & Gravel, Inc. 1,242.90 53029 12/10/2009 Pacific Hydrotech Corporation 277,416.54 J0028 Progress Pay #6 Nov. 53030 12/10/2009 Parts Source Anaheim 51.26 53031 12/10/2009 Paulus Engineering Inc. 950-00 53032 12/10/2009 Process Solutions, Inc. 1,575.00 53033 12/10/2009 Psomas & Associates 2,213.94 53035 12/10/2009 Quinn Power Systems 1,880-77 53036 12/10/2009 RKI Engineering, LLC 2.900.00 53037 12/10/2009 Robyn Shaw 494.74 53038 12/10/2009 Roscoe Moss Mfg. Co. 13608 53039 12/10/2009 Sancon Engineering inc. 6,75000 53040 12/10/2009 Sandi Van Etten 1,019.50 53041 12/10/2009 SC Fuels 1,211.86 53042 12/10/2009 Schuler Engineering Corp. 502,090.93 J0309 Progress Pay #19 Nov. 53056 12/10/2009 Schuler Engineering Corp. 52,570.38 J0905 Progress Pay #4 Nov. 53043 12/10/2009 Scott W. Moulton 5,503.75 53044 12/10/2009 Shred-It Los Angeles 72-15 53045 12/10/2009 Southern Calif Edison Co. 35.91 53057 12/10/2009 Southern Calif Edison Co. 59,405.28 November bill for all sites 53046 12/10/2009 Southern Calif Edison-Planning 268.40 53047 12/10/2009 Southern Calif Gas Co. 9,637-94 53048 12/10/2009 Stacy Bavol/Petty Cash 347.51 53049 12/10/2009 Staples Business Advantage 433.78 52978 12/10/2009 Superior Asphalt Paving 962.46 53050 12/10/20109 The U.S. Telephone Directory 242.00 53051 12/10/2009 Time Warner Cable 298.04 53052 12/10/2009 Verizon Wireless 360.08 53053 12/10/2009 Village Nurseries 23.33 53054 12/10/2009 Vision Service Plan 1,578.00 53055 12/10/2009 Wells Supply Co 428-48 Total $1,408,797.06 December 10, 2009 CHECK NUMBERS: Computer Checks 52974 -53057 $1,298,761.33 WIRES: W-112709 ACWA-EAP $ 261.96 W-1 12709A ACWA-H BA $ 78, 969.71 W-121009 1 St Enterprise Bank $ 30,804.06 $ 110, 035.73 TOTAL OF WIRE AND CHECKS $ 1,408,797.06 PAYROLL NO. 24: (including ADP checks): District Manual Checks 4395-4399 $ 220,716.06 DISBURSEMENT TOTAL: $ 1,629,513.12 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF DECEMBER 10, 2009 TOTAL DISBURSEMENTS ARE DISTRIBUTED TO THE FUND ACCOUNTS AS FOLLOWS: WATER $1,032,025.25 SEWER $ 77,132.36 D # 1 $ 164, 899.76 I D # 2 $ 355, 455.75 TOTAL: $ 1,629,513.12 transferred from the approved budget for Legislative Services, as the District recently terminated all legislative services contracts. PRIOR RELEVANT BOARD ACTION(S): Each year the Board of Directors consider membership in ACWA. The membership dues for 2009 was approved on December 11, 2008 in the amount of $15,576. ATTACHMENTS: ACWA Invoice.pdf A0WA Invoice Backup Material ACWA Dues Table.pdf ACWA Dues Table Backup Material ACWAeDues _FAQ.pdf -'CWA Dues FAQ Backup Material ASSOCIATION OF 10/19/09 CALIFORNIA WATER AGENCIES INVOICE PO BOX 2408 SACRAMENTO, CA 95812-2408 Federal Identification Number: 94-6003910 (916) 441-4545 FAX (916) 325.4849 1168 Yorba Linde WD f~ Accounts Payable l5 PO Box 308 Yorba Linda, CA 92888--0309 OCT 2 2 2009 AG10 2010 Agency Dues 16,428.010 DLTA, Delta Sustsinability Assess. 1,642.50 18,067.80 LESS PAYMENTS AMOUNT DUE 18,067.80 FNT AVED) MR VE€ 00R MEMBERSHIP DUES MEMBERSHIP DUES MEMBERSHIP DUES Annual membership dues include 980 for each one-year subscription to ACWA News (Quantities based on membership type). CUSTOMER COPY Association of California Water Agencies 2010 Membership Dues Calculation ID Number: 1165 Date: October 07, 2009 I Name: Yorba Linda WD (1) Operating Expenses $24,202,129 (2) All Other Expenses $0 (3) Total Expenses $24,202,129 <<< LESS (4) Purchased Power $0 (5) Water Purchases $10,516,507 (6) Groundwater Replenishment $0 (7) Depreciation $3,572,726 (8) Fixed Assets $0 (9) Total Adjusted Expenses $10,112,89 <<< LESS (10) Pumping $0 i (11) Total Expenses Adjusted For Pumping $10,112,896 (12) Line 11 times 2 $20,225,792 (13) Dues O&M (lessor of lines 9 or 12) $10,112,896 DUES 1091, THIS IS NOT A SILL - PLEASE DO NOT PAY FROM THIS WORKSHEET i' Prior Year Adjusted O&M Amount: $8,672,181 ACWA DUES TABLE - AGENCIES ACWA DUES TABLE - AGENCIES NET O&M 2010 NET O&M 2010 PER WKSHT DUES PER WKSHT DUES 1 815 1,500,001 6,885 5,001 850 2,000,000 7,715 10,001 900 2,500,001 8,410 15,001 950 3,000,001 9,120 20,001 985 3,500,001 9,820 25,001 1,035 4,000,001 10,520 30,001 1,080 4,500,001 11,215 35,001 1,115 5,000,001 11,920 40,001 1,165 5,500,001 12,620 45,001 1,215 6,000,001 13,320 50,001 1,255 7,000,001 14,020 55,001 1,295 8,000,001 14,730 60,001 1,335 9,000,001 15,425 65,001 1,380 10,000,001 16,425 70,001 1,435 15,000,001 17,135 75,001 1,475 20,000,001 17,850 80,001 1,520 25,000,001 18,565 85,001 1,555 30,000,001 19,275 90,001 1,605 35,000,001 19,985 95,001 1,645 40,000,001 21,280 100,001 1,980 50,000,001 22,015 200,001 2,305 60,000,001 23,475 300,001 2,630 70,000,001 24,950 400,001 2,950 80,000,001 26,415 500,001 3,285 90,000,001 27,880 600,001 3,610 100,000,001 29,345 700,001 3,940 150,000,001 30,815 800,001 4,265 200,000,001 32,280 900,001 4,590 250,000,001 33,750 1,000,001 5,015 300,000,001 35,215 1,100,001 5,360 350,000,001 36,685 1,200,001 5,700 400,000,001 38,145 1,300,001 6,030 500,000,001 41,070 1,400,001 6,355 2010 Budget and ACWA Strategic and Business Plan Frequently Asked Questions Updated October 26, 2009 Question: What action has the ACWA Board of Directors taken regarding 2010 member dues? Answer: The ACWA Board approved a $7.9 million budget for 2010 at its Sept. 24, 2009, meeting. The budget reflects significant reductions in expenses, including deferring the second-year implementation of the ACWA Strategic and Business Plan. It also includes a projected draw down of operating reserves of about $300,000 and a dues increase of 4%, including 2% needed for the Association's CalPERS obligations and 2% for first-year implementation of ACWA's strategic plan. Question: What is the ACWA Strategic and Business Plan? Answer: The ACWA Strategic and Business Plan was approved by the board in September 2008 to guide the Association's activities and resource commitments over the next two years. The plan includes a suite of strategic actions to accomplish ACWA's policy goals, which were identified in ACWA's 2005 Blueprint. It also creates a system of accountability to ensure all ACWA activities are linked to the policy goals and generate benefits for members in all 10 ACWA regions. Question: What actions is ACWA taking as part of the Strategic Plan? Answer: ACWA is working on several fronts to advance a comprehensive water package in the Legislature that addresses member needs. The package must meet the co-equal goals of ecosystem health and a reliable water supply for the economy, and it must include improved Delta conveyance, additional water storage both above ground and below ground, and investments in water use efficiency and other local resource development programs. ACWA is insisting that any comprehensive solution protect the interests of those who now use Delta water and protect the water rights of those above the Delta. Question: What is the Delta Sustainability Assessment on my dues statement? Answer: ACWA has been engaged in Delta issues for decades and has traditionally funded those activities through its general operating budget. Given the severe crisis in the Delta today and the growing need to educate audiences and help shape the debate, Delta- related activities are increasingly a cost-driver for ACWA. ACWA Strategic and Business Plan - Frequently Asked Questions In 2008, the ACWA Board approved a Delta Sustainability Assessment to ensure fair distribution of those costs and cover a portion of ACWA's significant and growing Delta- related activities. The assessment is included in the ACWA dues statements for agencies that rely - directly or indirectly - on water from the Delta watershed and use the water outside the watershed. Funds generated by the assessment are being used to offset a fraction of ACWA's overall expenses for Delta-related activities. 2 . As of November 30, 2009, 111 calendar days were used (90% of the contract calendar days). Staff reviewed the Progress Payment request and recommend payment. A copy of the Progress Payment Request No. 4 is attached for your information. PRIOR RELEVANT BOARD ACTION(S): Construction bids were received and a construction contract in the amount of $137,087.00 was awarded to the low bidder, Schuler Engineering on July 9, 2009. On November 12, 2009, the Board approved Progress Payment No. 3 in the net amount of $29,019.14. ATTACHMENTS: sc puci: Type. Schuler PP 4.pdf Schuler Pro Pay 4 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Lakeview Sewer Lift Station PROGRESS PAY REQUEST NO. 4 LOCATION Yorba Linda PROJECT NO. J-0905 PAGE OF PAGES CONTRACTOR Schuler Engineering DATE 1 ORIGINAL CONTRACT AMOUNT: $ 132,087 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 132,087 PROGRESS PAY ESTIMATE FOR PERIOD November 1,2409 TO November 30,22009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 73,675.47 $ 58,411.53 $ 132,087.00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED $ 73,675.47 $ 58,411.53 $ 132,087.00 LESS RETENTION 10% $ 13,208,70 LESS OTHER DEDUCTIONS $ - AMOUNT DUE THIS ESTIMATE $ 118,878.30 LESS AMOUNT PREVIOUSLY PAID $ 66,307.92 BALANCE DUE THIS ESTIMATE $ 52,570.38 COMPLETION TIME 120 CALENDAR DAYS APPROVED TIME EXTENSIONS 2 CALENDAR DAYS TOTAL CONTRACT TIME 122 CALENDAR DAYS TIME EXPENDED TO DATE 111 CALENDAR DAYS TIME REMAINING 11 CALENDAR DAYS REQUESTED BY:!_ J. DATE: - - ?rfra& Chas Wick -Schuler Engineering I APPROVED BY. ' t• -w- DATE: / - ✓ j ~ ` C r. ne's epresentative - Hank Sannarip~7nwD APPROVED BY _ DATE: OWNER - Steve Conklin-YLWD PRIOR RELEVANT BOARD ACTION(S): On February 12, 2009, the Board of Directors authorized the President and Secretary to award a construction contract with Ken Thompson, Inc. in the amount of $1,099,000.00 for construction of the project. The Board of Directors has approved 4 Progress Payments to date, the most recent of which was approved on October 21, 2009. ATTACHMENTS: Ken Thompson °Progress ePay Report=5.pdf DTI Progress Pay Report 5 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Zone Reconfiguration Project PROGRESS PAY REQUEST NO. 5 LOCATION Yorba Linda, CA PROJECT NO. 200710 PAGES 1 OF 1 PAGES CONTRACTOR Ken Thompson, Inc. DATE 11106/09 ORIGINAL CONTRACT AMOUNT $1,099,000.00 AUTHORIZED CHANGE ORDERS $0.00 REVISED CONTRACT AMOUNT 1,099,000.00 PROGRESS PAY ESTIMATE FOR PERIOD 10101109 TO 10/31/09 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $800,818.20 $157,211.10 $958,029.30 CHANGE ORDER WORK COMPLETED $0.00 $0.00 $4.00 TOTAL VALUE OF WORK COMPLETED $800,818.20 $157,211.10 $958,029.30 LESS RETENTION 10% -$95,802.93 LESS OTHER DEDUCTIONS Electronic Wire Fees $0.00 NET EARNED TO DATE $862,225.37 LESS AMOUNT PREVIOUSLY PAID $720,736.38 BALANCE DUE THIS ESTIMATE $141,489.99 NOTICE TO PROCEED May 4, 2049 COMPLETION TIME 2D0 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 200 CALENDAR DAYS TIME EXPENDED TO DATE 181 CALENDAR DAYS TIME REMAINING 19 CALENDAR DAYS REQUESTED BY. DATE: 11106/09 Behzad 6asiri, Project Manager, Ken,Thompson, Inc. s RECOMMENDED m DATE: BY: Jesus Sos , Ins tar, LWD APPROVED BY: DATE. Steve Conklin, Engineering Manager. YLWD ITEM NO. 7.6 AGENDA REPORT Meeting Date: December 10, 2009 Budgeted: Yes Total Budget: $9,000,000 To: Board of Directors Cost Estimate: $9,000,000 Funding Source: ID No. 2 GO Bonds From: Ken Vecchiarelli, General Account No: 401-2700 Manager Job No: 200028 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Progress Payment No. 6 for Construction of the Hidden Hills Reservoir Project SUMMARY: The Notice to Proceed for the Hidden Hills Reservoir Project was issued May 11 , 2009. Work includes construction of a 2.0 million gallon buried concrete reservoir, upgrades to the Santiago Booster Pump Station, an all weather access road and pipeline appurtenances to the reservoir site. The successful low bidder was Pacific Hydrotech Corporation. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 6 in the net amount of $277,416.54 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for Progress Payment No. 6, in the amount of $308,240.60 for completed work through October 31 , 2009. During this period, the contractor completed the floor slab for the West bay. The contractor also continues to install rebar, formwork and pour concrete for reservoir walls in both the East and West bays. The status of the construction contract with Pacific Hydrotech Corporation is as follows: • The current contract is $5,012,458.00 and 400 calendar days starting May 11 , 2009. • If approved, Progress Payment No. 6 is $308,240.60 (6.1% of the total contract amount), less 10% retention of $30,824.06 for a net payment of $277,416.54. • Total payments to date including retention are $1 ,729,363.50 (34.5% of the total contract amount). • As of October 31 , 2009, 174 calendar days were used (43.5% of the contract time). Staff and Butier, the District's construction manager for the project, have reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 6 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): The Board has approved five progress payments to date for this project, the last of which was approved October 21 , 2009. ATTACHMENTS: Description: Type: Pacific Hydrotech Progress Pay Report 6.pdf Pacific Hydrotech PPR 6 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Hidden Hills Reservoir - PROGRESS PAY REQUEST NO, 006 LOCATION Yorba Linda, CA PROJECT NO. J-200028 PAGE 1 OF I PAGES CONTRACTOR Pacific Hydrotech DATE October 31, 2009 ORIGINAL CONTRACT AMOUNT; $ 5,012,458.00 AUTHORIZED CHANGE ORDERS: 0.00 REVISED CONTRACT AMOUNT: 5,012,458.00 PROGRESS PAY ESTIMATE FOR PERIOD October 1,2009 — TO October 31,2009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 1,421,122.90 $ 308,240.60 $ 1,729,363.50 CHANGE ORDER WORK COMPLETED TOTAL VALUE OF WORK COMPLETED $ 1,421,122.90 $ 308,240.60 $ 1,729,363.50 LESS RETENTION 10% $ 172,936.35 LESS OTHER DEDUCTIONS Electronic Wire Fees $ 120.0 NET EARNED TO DATE $ 1,556.427.15 LESS AMOUNT PREVIOUSLY PAID $ 1,279,010.61 BALANCE DUE THIS ESTIMATE $ 277,416.54 I--- NOTICE TO PROCEED May 11,2009 COMPLETION TIME 400 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 400 CALENDAR DAYS TIME EXPENDED TO DATE 174 CALENDAR DAYS TIME REMAINING 226 CALENDAR DAYS REQUESTED BY: DATE: Z�nqld Webe, Ro-- Id jest Coordinator, Pari'T[C-T-y--d-r-otech APPROVED BY- 0 •/ ]= DATE: of�We White,Construction Manager, Butier Engineering APPROVED BY: DATE: Steve Conklin,Engineering Manager,YLWD Staff and Carollo Engineers, the District's construction management consultant, reviewed the progress payment request and recommend payment. A copy of Progress Payment Request No. 19 is attached for your information. PRIOR RELEVANT BOARD ACTION(S): The Board has approved 18 progress payments to date, the most recent of which was approved on November 12, 2009. ATTACHMENTS: escnption: Type: Schuler Engineering PPR 19 Highland Reservoir.pdf Schuler Engineering PPR19 Highland Reservoir Backup Material YOR A LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Highland Reservoir PROGRESS PAY REQUEST NO. 19 LOCATION Yorba Linda PROJECT NO. J- PAGE 1 OF 1 PACES 200309 CONTRACTOR Schuler Engineering DATE Nov.30,20a9 ORIGINAL CONTRACT AMOUNT: $ 9,049,346.00 AUTHORIZED CHANGE ORDERS: $ 431,847.87 REVISED CONTRACT AMOUNT: $ 9,481,193.87 PROGRESS PAY ESTIMATE FOR PERIOD November 1,2009 TO November 30,2009 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 5,627,078.58 S 557,878.81 I $ 6,984,957-39 CHANGE ORDER WORK COMPLETED $ 422,625.27 $ 422,625.21 TOTAL VALUE OF WORK COMPLETED $ 61049,703.79 $ 557,878.81 $ 5,607,582.60 LESS RETENTION 10%a $ 660,758.27 LESS OTHER DEDUCTIONS AMOUNT DUE THIS ESTIMATE ~ $ 5,946,824.33 j LESS AMOUNT PREVIOUSLY PAID is 5 444,733.40 BALANCE DUE THIS ESTIMATE 1$ 502,090.93 i APPROVED TIME EXTENSIONS 74 CALENDAR DAYS TOTAL CONTRACT TIME 804 CALENDAR DAYS TIME EXPENDED TO DATE 547 CALENDAR DAYS TIME REMAINING 257 CALENDAR DAYS REQUESTED BY: DATE: a SCHULE~_ ENGIf+EERAG-CO TPACTOR :P Chas Wick APPROVED BY; DA E. a- . - CAROLLO OWNER S- REPRESENTATIVE Brian Wilson APPROVE7D BY DATE: YLWD- OWNER Steve Conklin the installation of the new pump control cabinet. . Improvements also were made to electrical controls to increase reliability of the lift station. . Additional by-pass sewer pump time was required and extended equipment rental time caused by Edison not completing the new three phase service as scheduled. Edison completed their new service the following week and the new sewer lift station is fully functional at this time. The status of the construction contract with Schuler Engineering Corp. is as follows: . The current contract is $132,087 and 120 calendar days starting August 11, 2009. . If approved, Change Order No. 1 adds $47,302 (32.0% of the original contract) and two calendar days. . If approved, Change Order No. 1 increases the total contract amount to $179,389 and 122 calendar days. The Engineering Manager and Staff have reviewed the contractor's request for Change Order No. 1 and recommend approval. A copy of Change Order No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): Construction bids were received and a construction contract in the amount of $137,087.00 was awarded to the low bidder, Schuler Engineering on July 9, 2009. On November 12, 2009, the Board approved Progress Payment No. 3 in the net amount of $29,019.14. ATTACHMENTS: SchulerC01_112309.pdf Schuler Change Order No. 1 Backup Material YORBA LINDA WATER DISTRICT CHANGE ODDER NO. 001 DATE November 23, 2009 Page 1 of 1 CONTRACT NAME: Lakeview Sewer Lift Station Rehab CONTRACT AMT.. $132,087.00 DAYS: 120 CONTRACTOR: Schuler Engineering Corporation THIS CHANGE: $47,302.00 _ DAYS: 2 (32.0%) OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $ 179,389.00 DAYS: 122 This Change Order covers changes to the subject contract as described herein The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME OR +EXTENSION - DECREASE IN /OR- CONTRACT REDUCTION AMOUNT (DAYS) (S) Rain delays for two October days. $0 2 Days Upgrade Electrical Controls to increase reliability. $4,070.00 0 Days Replace deteriorated lift station components include service pole. $6,365.00 0 Days Additional temporary sewer by-pass pump time caused by SCE delay in new electric service. $11,890.00 0 Days Underground interferences around the new SCE pole including backfill, demolition and $24,977.00 0 Days repairs and recoating of wet well, larger conduits for new pumps, and slurry conduits. NET CHANGE $47,302.00 2 Days REVISED CONTRACT AMOUNT AND TIME $179,389.00 122 Days The amount of the contract will be increased <decreased> by the sum of $ 47,302.00 and the contract time shall be increased 44ecreased> by 2 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or Ume extensions, in connection with the above-referenced changes. RECOMMENDED: t r f; /ENGINEER OR DATE' CONSULTANT dank SAiii ripe, Projpc# Enginebr ACCEPTED: DATE:` f /CONTRACTOR ha Schut6r Eng neerisfig Corp. APPROVED: DATE: /OWNER Steven Conklin, Engineering Manager called for the top of the vault to be removed, and a new upper vault section installed to reconfigure the hatches and access. When the top was removed, it was evident that the remainder of the vault was also in need of repair. The design engineer reviewed the existing condition and identified how repairs should be completed to properly rebuild the vault. These extra work items required additional construction contract time to complete and were been deemed necessary to accomplish the upgrades for the pressure reducing station. The status of the construction contract with Paulus Engineering, Inc. is as follows: . The original contract is $236,250.00 and 100 calendar days starting June 22, 2009. . If approved, Change Order No. 1 adds $20,566.73 (8.7% of the original contract) and 30 calendar days. . If approved, Change Order No. 1 increases the total contract amount to $256,816.73 and 130 calendar days. Staff and Psomas, the District's design engineer, have reviewed the contractor's request for Change Order No. 1 and recommend approval. A copy of Change Order No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On May 14, 2009, the Board of Directors awarded a construction contract to Paulus Engineering, Inc. for upgrades to the San Antonio Pressure Reducing Station, which supplies water in conjunction with the Zone Reconfiguration Project, Job No. 200710. The Board of Directors have approved three progress payments to date, the latest of which was approved on November 12, 2009. ATTACHMENTS: _ _-escription Type: Change Order 1 Paulus Engineeringpdf San Antonio PRS CO 1 Paulus Engineering Backup Material YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 001 DATE November 20, 2009 Page 1 of I CONTRACT NAME: San Antonio PRS Upgrades CONTRACT AMT.: $236,250.00 DAYS: 100 CONTRACTOR: Paulus Engineering Inc. THIS CHANGE: $20,566.73 DAYS: 30 (8.7%) OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $ 256,816.73 DAYS: 130 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME FOR +EXTENSION -DECREASE IN 1OR- CONTRACT REDUCTION AMOUNT (DAYS) ($1 Work associated with providing ATT connection across the street from vault, per ATT plan, including but not limited to all permitting, traffic control, sawcut, demo, trenching, conduit $16,761.39 21 Days installation to ATT standards, slurry backfill, export of materials, spoils, base pave, grind and final ca to City of Yorba Linda Specifications. Work associated with repairs necessary to the existing vault, as directed by Psomas, $5,906 11 7 Days Engineer of Work. Credit for deletion of the ATT conduit line installation as shown per plan, since ATT deemed it $(3,487.66) 0 Days necessary to make connection across street after plans were bid. Work associated to fabricate and install supports for the pressure transmitters per RFI dated $1,386.89 2 Days 11/3/09, NET CHANGE $20,566.73 30 Days REVISED CONTRACT AMOUNT AND TIME $256,816.73 130 Daa s The amount of the contract will be increased necrcasad by the sum of $ 20,556.73 and the contract time shall be increased by 30 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work. inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract. any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for anv; additiona+•compensatio;n, damages or time extensions, in connection with the above-referenced changes RECOMMENDED: /ENGINEER OR DATE: pq l CONSULTANT St ve Conkli ngineering Manager ACCEPTED: x_ DATE: l f + ]CONTRACTOR t Jason-Paulus, Vice President APPROVED: DATE: ]OWNER Kenneth R. Vecchiarelli, General Manager ITEM NO. 7.10 AGENDA REPORT Meeting Date: December 10, 2009 Budgeted: N/A To: Board of Directors Funding Source: Developer Funded From: Ken Vecchiarelli, General Manager Account No: 1-2600 Job No: 200923 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A Technician II Subject: Terms and Conditions for Water Service with Placentia Medical, LLC SUMMARY: Placentia Medical, LLC is proposing to renovate an existing medical office building at 1041 E. Yorba Linda Boulevard in the City of Placentia, within the District's Western Service Area. The property is approximately 1.8 acres and is located west of Linda Vista Street, between Yorba Place to the north, and Yorba Linda Boulevard to the south. An exhibit depicting the project location and proposed water system modifications is attached for your reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water Service with Placentia Medical, LLC, Job No. 200923. DISCUSSION: The District has an existing 12-inch water pipeline in Yorba Place which is adequate in size and of sufficient pressure to serve the existing medical office building. The applicant is conditioned by the Orange County Fire Authority to provide a private fire suppression system. The District will require a double check backflow assembly and an isolation valve to separate the private system from the public system. The applicant is also required to install two water main valves adjacent to the fire service connection as shown on the attached exhibit. ATTACHMENTS: -arms and Conditionsfor Water Service with Placentia 200923 T C.doc Agreement ledical. LLC xhibit of Proposed Water Improvements for Placentia 200923 Exhibit.pdf Exhibit ,Ifdical. LLC Date: December 10, 2009 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: PLACENTIA MEDICAL, LLC LOCATION OF PROJECT: 1041 E. YORBA LINDA BLVD., PLACENTIA TRACT NUMBER: N/A JOB NUMBER: 200923 LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: PLACENTIA MEDICAL, LLC LOCATION OF PROJECT: 1041 E. YORBA LINDA BLVD., PLACENTIA 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2002 or later) for the Water and Sewer facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: PLACENTIA MEDICAL, LLC LOCATION OF PROJECT: 1041 E. YORBA LINDA BLVD., PLACENTIA 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on-site) shall be Privately owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: PLACENTIA MEDICAL, LLC LOCATION OF PROJECT: 1041 E. YORBA LINDA BLVD., PLACENTIA 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) The applicant shall complete an Application to and Agreement for Sewer Service. 39) The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on-site) shall be Privately owned and maintained. 44) The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. Page 5 of 5 NAME OF APPLICANT: PLACENTIA MEDICAL, LLC LOCATION OF PROJECT: 1041 E. YORBA LINDA BLVD., PLACENTIA 45) The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall install one new fire protection line and two water main valves, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the December 10, 2009 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Kenneth R. Vecchiarelli, P.E., General Manager PROPOSED WATER MAIN VALVE PROPOSED FIRE SERVICE LINE _PROPOSED WATER a YORBA PLACE - - < MAIN VALVE EX FH PROPOSED DOUBLE . CHECK DETECTOR A E.I B LY P i 171 ui - a I c 9 x a +r V7 roe, PLAN NOT TO SCAhF PREPARED BY: SCALE. NO SCALE 0 L YORBA LINDA WATER DISTRICT PROPOSED WATER DATE: IMPROVEMENTS FOR 1717 E. MIRALOMA AVENUE PLACEIVTIA MEDICAL, LLC 12-a2-2oa9 PLACENTIA, CALIFORNIA 92870 FILENAME: (714) 701-3000 J-200923 ITEM NO. 9.2 AGENDA REPORT Meeting Date: December 10, 2009 Subject: Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills . Minutes of the meeting held December 7, 2009 at 4:00 p.m. (To be provided at the meeting.) Meeting scheduled January 12, 2010 at 4:00 p.m. ATTACHMENTS: lon ype. 120709 FA - Minutes.doc 'tg Minutes 12/07/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE - ACCOUNTING COMMITTEE MEETING December 7, 2009 A meeting of the Finance-Accounting Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Cindy Navaroli, Interim Finance Director 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. October Budget to Actual Results Ms. Navaroli noted that the Water and Sewer Funds results were on target with projections overall for the year. There was some discussion about how increased conservation efforts might affect future reporting periods. Staff assured the Committee that the District will be preparing a mid-year budget review and cash flow projection in February to determine any such affects. The report was reviewed and accepted as presented. 2.2. Monthly Investment Report for September 2009 Ms. Navaroli noted that Mr. Khorey, from Wells Capital Management, would like to present to the Committee investment alternatives that might yield a better result than current holdings. The Committee agreed to hear Mr. Khorey's alternatives at the January meeting. The investment report was reviewed and accepted as presented. 2.3. Monthly Investment Report for October 2009 The investment report was reviewed and accepted as presented. 2.4. Check Register Descriptions Ms. Navaroli indicated that the attached report reflects how a sample Check Register would look if a threshold of $25,000 was used for check descriptions. The new format for the Check Register was approved as presented. 1 3. DISCUSSION ITEMS 3.1. Leaded Inventory - AB 1953 Ms. Navaroli indicated that staff is the process of liquidating the inventory and current estimates show these efforts may yield as much approximately 25% of the original cost. 3.2. Employee Retirement Alternatives Ms. Navaroli discussed alternatives to PERS, such as a two-tiered employee retirement option for existing and new staff. There was some discussion about the risks of changing the PERS plan or changing to a 401(k) type of plan. Additional discussion ensued about retiree health benefits and the possibility of creating a two tiered plan for new employees. Staff was instructed to further research alternatives for discussion at a future meeting. 3.3. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The Committee adjourned at 4:59 p.m. The next regular meeting of the Finance-Accounting Committee will be held January 12, 2010 at 4:00 p.m. 2 ITEM NO. 9.4 AGENDA REPORT Meeting Date: December 10, 2009 Subject: Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage Minutes of meeting held December 3, 2009 at 4:00 p.m. Meeting scheduled January 7, 2010 at 4:00 p.m. ATTACHMENTS: `?esc'iption: Type: 120309_PEO_-_Minutes.doc IEO Mtg Minutes 12/03/09 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING December 3, 2009 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage, Alternate Steve Conklin, Engineering Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Joe Polimino, Project Engineer 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Change Order No. 1 for San Antonio Pressure Reducing Station Upgrade Project. Mr. Conklin reported that the project construction is essentially complete, with electrical and communications connections remaining; the facility is operating in manual mode and delivering water to the new 706 Zone. Construction change order items were presented. Following discussion, the Committee supported staff's recommendation for approval of Change Order No. 1 in the amount of $20,566.73. 2.2. Change Order No. 1 for Lakeview Sewer Lift Station Rehabilitation Project. Mr. Conklin reported that project construction is complete and that the completely refurbished lift station is in full operation. Construction change order items were presented, including additional cost to operate the by- pass pumping system for five extra days because Edison Company could not respond and complete the final power hookup on the day scheduled, due to the need to respond to an emergency. Following discussion, the Committee supported Staff's recommendation for approval of Change Order No. 1 in the amount of $47,302, and requested that Staff contact Edison to request reimbursement for extra costs due to Edison's delayed response. 2.3. Change Order No. 1 for Zone Reconfiguration Project. Mr. Conklin reported that project construction is essentially complete and that higher pressure water service is now being provided to approximately 800 homes in the Zone 4 Eastlake area; an additional area of approximately 100 homes to the northwest will receive higher pressure 1 water service by February 1, 2010. Construction change order items were presented including a request for $150,000 for added cost and lost production due to the need to move all construction equipment to and from the work site each work day, rather than secure and barricade it along the roadway. This requirement was established by the City of Yorba Linda on the contractor after award of the contract as a condition of the City's encroachment permit. Other extras were also described, almost all of which were due to conflicts from existing unmarked or unknown pipes or appurtenances that delayed work or required rerouting of the new pipeline. Mr. Conklin noted that Staff is requesting reimbursement from The Gas Company and AT&T for the mismarking of their lines that resulted in extra work claims by the contractor. Following discussion, the Committee recommended approval of change order items totaling $75,027.39, but did not approve the request for $150,000 for extra daily mobilization and lost production. For this latter item, the Committee recommended further investigation and additional negotiations with the contractor prior to bringing options back to the Committee for further consideration in January. 2.4. Sewer Master Plan Update Mr. Conklin reported proposals were received from five consultants for the preparation of a Sewer Master Plan Update. He described the proposal evaluation process used by the three-member review team to score and rank the proposals based on technical merit. He noted that following the technical evaluation and ranking, the separate envelopes submitted by each firm presenting the proposed fee were opened and examined. Following discussion, the Committee supported Staff's recommendation, based on technical merit and a competitive fee, that award be made to ID Modeling for a fee not to exceed $300,210. 3. DISCUSSION ITEMS 3.1. Monthly Groundwater Production and Purchased Water Report. Mr. DeCriscio reported on the water use for November, noting that we were 14.4% above our projection for the month, and that cumulatively we are 3.1 % below our projection year to date and 13.1 % below our use from last year, July through November. He noted that our groundwater production is on track with our plan for the year. 3.2. Monthly Preventative Maintenance Program Report. Mr. Cory reported on the status of our PM activities and noted that we had to divert concentrated resources outside the PM program to support valve repairs and shutdown coordination activities for system tie-ins related to the Zone Reconfiguration Project. Mr. Cory reported with this project completed, we are able to refocus those resources to specific PM activities that are running slightly below target. 2 3.3. Monthly OC Groundwater Producers Meeting Summary Report Mr. Conklin reported on the minutes from the November Groundwater Producers Meeting. He noted the discussion that took place on the YLWD annexation request. Mr. Vecchiarelli indicated that the City of Anaheim may combine its annexation request with ours, with both carried forward together. However, we have not yet seen the formal letter of request from the City to OCWD. Regardless, YLWD will continue to push forward with these efforts. 3.4. Status Report on Capital Projects in Progress Mr. Conklin gave a comprehensive update on the status of capital projects in planning, design and construction. 3.5. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:30 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held January 7, 2010 at 4:00 p.m. 3 ITEM NO. 9.5 AGENDA REPORT Meeting Date: December 10, 2009 Subject: Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong Minutes of meeting held December 1, 2009 at 4:00 p.m. Meeting scheduled January 5, 2010 at 4:00 p.m. ATTACHMENTS: Description: Type: 120109 PIT - Minutes.doc °Jftg Minutes 12101 09 Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION -TECHNOLOGY COMMITTEE MEETING December 1, 2009 A meeting of the Public Information-Technology Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Pat Grady, Assistant General Manager Steve Conklin, Engineering Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Pressure Increase Notification Letter Mr. Vecchiarelli reviewed a letter with the Committee scheduled to be mailed to homeowners being affected by the Zone Reconfiguration Project. In addition, Mr. Conklin, along with Mr. Vecchiarelli, reviewed the project intent and goals previously approved by the Board with the Committee. Following discussion of this item, Mr. Conklin exited the meeting. 2.2. Water Bill Redesign Mr. Grady presented various water bill samples from other agencies and reviewed the recommendations by the management team. The Committee was in concurrence and a draft mock up of a new YLWD water bill statement will be presented at the next Committee meeting. 2.3. Winter Newsletter Schedule and Content Mr. Grady reviewed the tentative schedule for the Winter newsletter, along with the content and cover photo. The Committee suggested additional annotations to include on the photo and discussion took place regarding the District's 100 year anniversary. 2.4. Home Energy Efficiency Survey Mr. Grady reported that Southern California Edison and Southern California Gas Company are soliciting partners from the water community to participate in their Home Energy Efficiency Survey. MWDOC is coordinating this effort on behalf of the local water agencies and a workshop will be scheduled in December to review and discuss the program. Staff will provide an update to the Committee at the next meeting. 1 2.5. Update of District's Participation in Community Events Mr. Vecchiarelli reported on the recent community events the District has participated in. 2.6. Conservation Ordinance Monthly Statistics Mr. Vecchiarelli provided an update of the monthly conservation ordinance statistics. 2.7. IT Projects Monthly Status Mr. Grady reviewed the status of the various IT projects in progress. 2.8. Future Agenda Items and Staff Tasks None. 3. ADJOURNMENT 3.1. The meeting was adjourned at 5:05 p.m. The next regular meeting of the Public Information-Technology Committee will be held January 5, 2010 at 4:00 p.m. 2 ITEM NO. 11.1 AGENDA REPORT Meeting Date: December 10, 2009 Subject: Meetings from December 11, 2009 - January 31, 2010 ATTACHMENTS: BOD Activities Calendar.pdf `OD Activity Calendar Backup Material Board of Directors Activitv Calendar Event Date Time Attendance by: December 2009 Personnel-Risk Management Committee Meeting Mon, Dec 14 4:OOPM Collett/Summerfield Exec-Admin-Organizational Committee Meeting Tue, Dec 15 4:OOPM Summerfield/Mills Yorba Linda City Council Tue, Dec 15 6:30PM Mills MWDOC Board Wed, Dec 16 8:30AM Staff OCWD Board Wed, Dec 16 5:OOPM Staff Board of Directors Regular Meeting Wed, Dec 23 8:30AM Holiday Thu, Dec 24 7:30AM Holiday Fri, Dec 25 7:30AM District Offices Closed January 2010 Holiday Fri, Jan 1 7:30AM District Offices Closed Public Information-Technology Committee Meeting Tue, Jan 5 4:OOPM Collett/Beverage Yorba Linda City Council Tue, Jan 5 6:30PM Mills MWDOC/MWD Workshop Wed, Jan 6 7:30AM Staff OCWD Board Wed, Jan 6 5:OOPM Staff Planning-Engineering-Operations Committee Meeting Thu, Jan 7 4:OOPM Mills/Armstrong Personnel-Risk Management Committee Meeting Mon, Jan 11 4:OOPM Armstrong/Collett Finance-Accounting Committee Meeting Tue, Jan 12 4:OOPM Beverage/Summerfield Yorba Linda Planning Commission Wed, Jan 13 7:OOPM Collett Board of Directors Regular Meeting Thu, Jan 14 8:30AM Exec-Admin-Organizational Committee Meeting Tue, Jan 19 4:OOPM Summerfield/Mills Yorba Linda City Council Tue, Jan 19 6:30PM Armstrong MWDOC Board Wed, Jan 20 8:30AM Staff OCWD Board Wed, Jan 20 5:OOPM Staff Citizens Advisory Committee Meeting Mon, Jan 25 8:30AM MWDOC/OCWD Ad Hoc Committee Meeting Tue, Jan 26 4:OOPM Mills/Collett Yorba Linda Planning Commission Wed, Jan 27 7:OOPM Summerfield Board of Directors Regular Meeting Thu, Jan 28 8:30AM 12/3/2009 4:01:57 PM