HomeMy WebLinkAbout2010-02-25 - Board of Directors Meeting Minutes
2010-026
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
February 25, 2010
1. CALL TO ORDER
The February 25, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J Beverage, Vice President Pat Grady, Assistant General Manager
John W Summerfield Art Kidman, Legal Counsel
Lee Cory, Operations Manager
' Stephen Parker, Finance Director
Anthony Manzano, Sr Project Manager
Damon Micalizzi, PI Specialist
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Ric Collett
OTHER VISITORS
Laurie Ellen Park, Associate, McCormick, Kidman & Behrens
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr Vecchiarelli explained that there was no longer a need for a Closed Session
and that Mr Kidman would provide the Board with a brief report regarding the
status of pending litigation during his comments under Item No. 9 4
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Introduce Stephen Parker, Newly Hired Finance Director
' Mr Vecchiarelli introduced and the Board welcomed Mr Stephen Parker,
newly hired Finance Director
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6.2. Introduce Damon Micalizzi, Newly Hired Public Information Specialist '
Mr. Vecchiarelli introduced Damon Micalizzi, newly hired Public
Information Specialist.
7. CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Summerfield, the Board
voted 3-0 to approve the Consent Calendar.
7.1. Minutes of the Regular Board of Directors Meeting Held February 11,
2010
Recommendation: That the Board of Directors approve the
minutes as presented.
7.2. Minutes of the Special Board of Directors Meeting Held February 18, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.3. Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $807,407 74 '
7.4. Progress Payment No. 9 for Construction of the Hidden Hills Reservoir
Project
Recommendation: That the Board of Directors approve Progress
Payment No. 9 in the net amount of $237,177 00 to Pacific
Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
7.5. Final Progress Payment No. 5 for the San Antonio Pressure Reducing
Station Upgrade Project
Recommendation: That the Board of Directors approve Final
Progress Payment No. 5 in the net amount of $11,499.88, to
Paulus Engineering, Inc., authorize staff to file the Notice of
Completion and release the retention thirty-five days following
recordation if no liens have been filed; release the Labor and
Material Bond; and release the Faithful Performance Bond in one
year if no defects have been found for the San Antonio Pressure
Reducing Station Upgrade Project, Job No. 200901.
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' 8. ACTION CALENDAR
8.1. Water Bill Statement Redesign
Mr Grady explained that staff and the Public Information-Technology
Committee had worked together on redesigning the water bill statement.
Staff expects to have the new design implemented by late March or early
April. Mr Grady then responded to questions from the Board regarding
the design of the statement. Director Summerfield requested that the term
"units" be added near the numbers on the left hand side of the water
usage graph for clarity Director Mills questioned why the statement didn't
include the cost per gallon. Mr Vecchiarelli responded that including the
cost per gallon may undervalue the commodity Mr Kidman then
commented on the water bond package and possible requirements to
demonstrate conservation in gallons per capita per day Director
Beverage requested that the detachment section be revised so that it
would fit properly in a window envelope.
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 3-0 to approve the redesigned water bill statement as
revised.
' 9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
President Mills reported that he had received a request from MWDOC for
the District to adopt a resolution concurring with their nomination of Joan
Finnegan as President of ACWA/JPIA. President Mills requested staff to
prepare this item for consideration at the next Board meeting.
9.2. Directors' Reports
None.
9.3. General Manager's Report
Mr Vecchiarelli stated that he had attended the AWWA/WEF Effective
Utility Management Conference in San Francisco and that he would
provide a more detailed report at a later date.
9.4. General Counsel's Report
Mr Kidman reported that the judge did not make a ruling at the hearing
held earlier that week regarding the cases related to the Freeway
Complex Fire.
9.5. Future Agenda Items and Staff Tasks
t None.
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10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held February 17, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: Draft Ethics Policy; Interviews for Potential
Board Candidates; City of Yorba Linda and City of Placentia Sewers;
OCWD Annexation; Conservation Ordinance Enforcement Policy Review;
General Counsel's Monthly Summary Billing Report; Directors' and
General Manager's Fees and Expenses (Oct-Dec); and General
Manager's Action Plan and Employment Contract.
Meeting scheduled March 16, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Minutes of meeting held February 17, 2010 were provided in the agenda
packet. Directors Summerfield and Collett attended. Matters discussed
during the meeting were as follows: CalTrust Investment Alternative
(Conference Call); Monthly Portfolio Reports for January 2010; '
Introduction of Stephen Parker, Newly Hired Finance Director; December
Budget to Actual Results and FYE Projections; Monthly Investment Report
for December 2009; Proposed Calendar for FY 2010/11 Budget; Water
Rate Study Update; and Retirement Alternatives Survey.
Meeting scheduled March 15, 2010 at 8:00 a.m.
10.3. Personnel-Risk Management Committee
(Collett/Beverage) Alternate. Summerfield
Meeting scheduled March 9, 2010 at 4.00 p.m.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Meeting scheduled March 4, 2010 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Beverage/Summerfield) Alternate.
Meeting scheduled March 2, 2010 at 4.00 p.m. '
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' 10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate. Collett
Meeting scheduled March 23, 2010 at 4.00 p.m.
10.7. Citizens Advisory Committee
(Directors Rotate Attendance)
Meeting scheduled March 1, 2010 at 8:30 a.m. (Beverage)
Director Beverage stated that he would be unable to attend this meeting.
Staff will check to see if Director Collett would be available to attend and
rescheduled Director Beverage's attendance to the next meeting on March
29, 2010
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - February 16, 2010 (Summerfield)
Director Summerfield commented on several matters which were
discussed during the meeting including a conditional use permit for
Friends Christian High School, proposed zoning code amendment,
' replacement of grass at the Black Gold Golf Course and the banning of
internet/cell phone usage during City Council meetings. Mr Vecchiarelli
stated that he had been asked to provide a brief presentation at the next
City Council meeting regarding the District's water quality program and to
comment on public concerns regarding arsenic levels.
11.2. MWDOC Board - February 17, 2010 (Staff)
Staff did not attend.
11.3 OCWD Board - February 17, 2010 (Staff)
Staff did not attend.
11.4. YL Planning Commission - February 24, 2010 (Beverage)
Director Beverage did not attend.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from February 26, 2010 -March 31, 2010
The Board reviewed the listed meetings and made no changes.
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13. CLOSED SESSION '
No Closed Session was held as there was no longer a need.
13.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD '
(OC Superior Court - Case No. 00327152)
14. ADJOURNMENT
14.1. The meeting was adjourned at 9:07 a.m. The next regular meeting of the
Board of Directors will be held February 25, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
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