HomeMy WebLinkAbout2010-02-02 - Public Information-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
February 2, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Pat Grady, Assistant General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
1. PUBLIC COMMENTS
None.
The following item was taken out of order.
3. DISCUSSION ITEMS
3.7. Future Agenda Items and Staff Tasks Continued
Mr. Conklin reviewed correspondence mailed to customers affected by the
last phase of the District's Zone Reconfiguration Project. Mr. Conklin
reported the project was nearing completion and the District had not
received many inquiries from customers affected by the increased water
pressure.
Mr. Conklin left the meeting at this time.
2. ACTION CALENDAR
2.1. Water Bill Redesign
Mr. Grady presented the final re-design of the water bill statement to the
Committee for consideration. The Committee approved the re-design.
The water bill statement will be considered by the full Board at the
February 25 regular meeting.
3. DISCUSSION ITEMS CONTINUED
3.1. Proclamation for Director Armstrong (Verbal Report)
Mr. Grady reported that Staff was seeking suggestions from the
Committee to honor and recognize the late Director Armstrong for his 28
years of service and dedication to the District as a director. The
Committee suggested a large water display with a meaningful engraving
that could be presented to Director Armstrong's family at an upcoming
Board meeting. Staff will research and locate the appropriate display and
solicit comments from the Committee for the engraving portion.
1
3.2. Winter Newsletter Update (Verbal Report)
Mr. Grady reported that the District's winter newsletter was mailed to
22,270 customers beginning January 27, 2010. Director Beverage
suggested that a photo in the latest ACWA publication depicting the status
of California reservoirs be considered for the spring newsletter.
3.3. Public Outreach Activities
Mr. Grady updated the Committee on past and future public outreach
activities. Staff developed a matrix that outlines these activities which will
be updated and presented at every PIT Committee meeting on a monthly
basis. Discussion took place regarding the water bottles provided at the
various events. The Committee requested that Staff evaluate the bottling
of District's water during the upcoming budget process.
3.4. Home Energy & Water Efficiency Survey Program
Mr. Grady reported that Staff attended a workshop at MWDOC to discuss
the Home Energy & Water Efficiency Survey Program developed by
Southern California Edison. Due to the unknown cost of participating in the
program at this time, Staff suggested this item be re-evaluated during the
budget process for FY 2010/11. By doing so, the details of the program
will be further along, including the cost for participation. The Committee
agreed and requested this item be considered during budget deliberations.
3.5. Conservation Ordinance Monthly Statistics
Mr. Grady updated the Committee on the District's monthly conservation
ordinance statistics.
3.6. IT Projects Monthly Status
Mr. Grady updated the Committee on the Information Technology projects
currently in progress.
3.7. Future Agenda Items and Staff Tasks Continued
Mr. Grady reported that District name identification badges will be
distributed to the Board, managers, and the Customer Service staff. The
Committee requested that enforcement measures of the District's
conservation ordinance be discussed at a future Exec-Admin Committee
meeting.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:15 p.m. The next regular meeting of the
Public Information-Technology Committee will be held March 2, 2010 at
4:00 p.m.
2