HomeMy WebLinkAbout2010-03-04 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
March 4, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
Damon Micalizzi, PI Specialist
1. PUBLIC COMMENTS
Mr. Modesto Llanos, a long term citizen of Yorba Linda and District customer,
who recently became active in the Citizens Advisory Committee, attended the
meeting to learn more about the District and projects in progress.
2. DISCUSSION ITEMS
2.1. Monthly Groundwater Production and Purchased Import Water Report.
Mr. DeCriscio reported on water production for February 2010, noting that
it was the lowest in five years at 676 acre-feet or roughly 8 million gallons
per day average, of which 83% was groundwater production.
Cumulatively, water conservation District-wide is 6.9% beyond the 10%
conservation goal.
2.2. Monthly Preventative Maintenance Program Report.
Mr. Mendum reported that our maintenance crews are on target to meet
PM goals for the fiscal year, with the exception of sewer televising. He
noted that equipment repairs have slowed progress and that they plan to
request the purchase of another crawler unit for the camera to keep the
televised inspection work moving.
3. ACTION CALENDAR
3.1. Engineering Services for Wellhead Equipping of YLWD Well No. 20.
Mr. Conklin reported that five proposals were solicited and three were
received for engineering services. Based on the District's proposal review
process, staff recommended award of a professional services agreement
with Civiltec Engineering for $79,820. The Committee discussed the
proposals and supported the recommendation for award to Civiltec
Engineering.
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3.2. On-Call Services Contract with MWH Americas, Inc. (MWH)
Mr. Conklin reported that MWH was previously retained for On-Call
Services under the General Manager's signing authority to update the
District's hydraulic model and evaluate pump connection locations to
enhance emergency response and fire protection capabilities.
Amendment No. 1 to the services agreement was approved by the
General Manager for $33,000 to provide further work on those items.
Additional work is necessary to take these tasks through to completion.
Following discussion, the Committee supported staff recommendation for
approval of On-Call Services contract Amendment No. 2 with MWH for a
fee increase not to exceed $47,240. The majority of this Amendment is to
convert the current hydraulic model, which was constructed in 2003, to a
GIS-compatible format.
4. DISCUSSION ITEMS (Continued)
4.1. Monthly Groundwater Producers Meeting Report
Mr. Conklin reported on the February Groundwater Producers Meeting,
noting the discussion on the Annexation issue, where YLWD, IRWD and
Anaheim are proposing to proceed with a combined annexation request.
The Committee discussed various annexation issues and options.
4.2. Status Report on Capital Projects in Progress
Mr. Conklin reported on projects in planning, design and construction.
Concerning the proposed West Wellfield Project, the Committee asked
staff to also look at potential well sites on or closer to the Richfield Plant.
4.3. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:10 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held April 1, 2010 at
4:00 p.m.
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