HomeMy WebLinkAbout2010-03-25 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, March 25, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Workshop Meeting Held March 8, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Regular Board of Directors Meeting Held March 11, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $964,374.17.
6.4. Property Insurance Premiums for April 2010-2011
Recommendation: That the Board of Directors authorize payment in the amount of
$35,325 to renew the District's property insurance coverage through the ACWA-
JPIA for the period of April 1, 2010 through April 1, 2011.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Ethics Policy
Recommendation: That the Board of Directors adopt Resolution No. 10-05 Adopting
Rules and Procedures Relative to the Conduct of Board Members and District
Employees.
7.2. ISDOC Special District Selection Committee Meeting
Recommendation: That the Board of Directors adopt Resolution No. 10-06 in
Support of Rich Freschi for Regular LAFCO Commissioner and Shawn Dewane for
Alternate LAFCO Commissioner. Additionally, that the Board of Directors designate
Mr. Vecchiarelli to attend the ISDOC meeting on April 29, 2010, in the absence of
Director Mills and vote on behalf of the District in accordance with Resolution No.
10-06 if approved.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
8.1. Consolidation of Funds
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Reports
. California's Comprehensive Water Package International Forum - March 12, 2010
(Hawkins)
9.3. General Manager's Report
9.4. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held March 16, 2010 at 4:00 p.m.
Meeting scheduled April 20, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held March 15, 2010 at 8:00 a.m.
Meeting scheduled April 12, 2010 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
. Meeting scheduled April 13, 2010 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
. Meeting scheduled April 1, 2010 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
. Meeting scheduled April 6, 2010 at 4:00 p.m.
10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled March 23, 2010 at 4:00 p.m. was cancelled.
Meeting scheduled May 25, 2010 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Directors Rotate Attendance)
. Meeting scheduled March 29, 2010 at 8:30 a.m. (Beverage)
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - March 16, 2010 (Summerfield)
11.2. MWDOC Board - March 17, 2010 (Staff)
11.3. OCWD Board - March 17, 2010 (Staff)
11.4. YL Planning Commission - March 24, 2010 (Hawkins)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from March 26, 2010 - April 30, 2010
13. CONFERENCES AND SEMINARS
13.1. MWDOC Infrastructure Inspection Trip - March 26, 2010
13.2. ACWA/JPIA Spring Conference -May 3-4, 2010
13.3. ACWA Spring Conference - May 5-7, 2010
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held April 8, 2010 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: Minutes of the Board of Directors Workshop Meeting Held March 8, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Harne. Descripiion: Tyne.
030810 BOD - Minutes.doc BOD Mtg Minutes 03/08/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
March 8, 2010
1. CALL TO ORDER
The March 8, 2010 workshop meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 4:00 p.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Stephen Parker, Finance Director
Ric Collett Steve Conklin, Engineering Manager
Phil Hawkins Cindy Navaroli, Consultant
John W. Summerfield
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Asset Management Plan - Draft Summary Report
Mr. Dan Baker from Carollo Engineers presented findings and
recommendations of the draft Asset Management Plan. The presentation
included information on the District's above-ground and below-ground
water and sewer assets, risk assessment, asset management analysis,
and a summary of replacement costs and reserve analysis for
replacement and refurbishment of assets. The presentation concluded
with a recommendation for proposed water reserves and sewer reserves.
Thereafter, discussion ensued about the appropriate level and categories
of reserves to be maintained in the future. Staff indicated that the Finance-
Accounting Committee would be discussing reserves during the budget
process and recommending a formal reserve policy proposal to a future
board meeting.
4.2. Cost of Service and Water Rate Study
Mr. Sanjay Gaur from Raftelis Consultants gave a presentation discussing
the water rate study proposal presented to the District. Mr. Gaur discussed
alternative rate structures that are more conservation-focused than the
District's current flat rate structure and that comply with the State of
California's mandated 20% by 2020 conservation plan. Mr. Gaur
answered numerous questions about the different structures and the
timeline of the study. The Board expressed a desire for more information
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before proceeding with a new rate structure. Staff clarified that this project
was merely a study and would not force the Board to make any decisions
on changes in the current rate structure. Staff added that this study would
provide the District with a detailed cost-of-service analysis, a rate structure
model and a five-year financial plan that would be a very valuable tool to
use for long-term financial planning.
5. CONFERENCES AND SEMINARS
5.1. MWDOC Water Policy Forum & Dinner- March 10, 2010
On a motion by Director Beverage seconded by Director Collett, the Board
voted 5-0 to authorize Directors and such staff members of the District as
approved by the General Manager to attend the forum.
6. ADJOURNMENT
6.1. The meeting was adjourned at 6:30 p.m. The next regular meeting of the
Board of Directors will be held March 11, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
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ITEM NO. 6.2
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held March 11, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Harne. Descripiion: Tyne.
031110 BOD - Minutes.doc BOD Mtg Minutes 03/11/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
March 11, 2010
1. CALL TO ORDER
The March 11, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Art Kidman, Legal Counsel
Phil Hawkins Steve Conklin, Engineering Manager
John W. Summerfield Stephen Parker, Finance Director
Damon Micalizzi, PI Specialist
Annie Alexander, Executive Secretary
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County (MWDOC)
Laurie Ellen Park, Associate, McCormick, Kidman & Behrens
4. ADDITIONS/DELETIONS TO THE AGENDA
After conferring with Mr. Kidman, Mr. Vecchiarelli stated that there was no need
for a Closed Session (Item No. 13.1).
5. PUBLIC COMMENTS
Mr. Barbre addressed the Board and provided a brief report regarding the State's
water supply situation. Mr. Barbe also requested that the Board consider
concurring with MWDOC's nomination of Rich Freschi and Shawn Dewane as
regular and alternate LAFCO Commissioners. This matter will be discussed at
the next Executive-Administrative-Committee meeting. Mr. Barbre then
responded to questions from the Board regarding the status of the water supply.
6. CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Summerfield, the Board
voted 5-0 to approve the Consent Calendar. Director Beverage abstained from
voting on Check No. 53658 of Item No. 6.3. since it was an expense
reimbursement for himself.
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6.1. Minutes of the Regular Board of Directors Meeting Held February 25,
2010
Recommendation. That the Board of Directors approve the
minutes as presented.
6.2. Minutes of the Special Board of Directors Meeting Held February 26, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
6.3. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $812,016.02.
6.4. Progress Payment No. 22 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 22 in the net amount of $319,417.76 to Schuler
Engineering Corporation and 10% retention of $35,490.86
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
6.5. On-Call Services Contract with MWH Americas, Inc. (MWH)
Recommendation. That the Board of Directors authorize approval
of On-Call Services contract Amendment No. 2 with MWH
Americas, Inc. for a fee increase not to exceed $47, 240, resulting
in a total fee of $95,760.
6.6. Engineering Services for Wellhead Equipping of YLWD Well No. 20
Recommendation. That the Board of Directors authorize execution
of a Professional Services Agreement with Civiltec for a fee not to
exceed $79,820, to provide engineering design, bid support and
construction management services for Wellhead Equipping of Well
No. 20.
6.7. Quarterly Investment Report for December 2009
Recommendation. That the Board of Directors receive and file the
investment report for the quarter ending December 31, 2009.
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7. ACTION CALENDAR
7.1. Appointment of Corporate Officer
Mr. Vecchiarelli explained that with the hiring of Stephen Parker as the
permanent Finance Director, a new Auditor would need to be appointed
for the District.
On a motion by Director Beverage, seconded by Director Collett, the
Board voted 5-0 to appoint Stephen Parker, Finance Director, as Auditor
for the Yorba Linda Water District.
Mr. Vecchiarelli then responded to questions from the Board and clarified
that the office of Auditor was not the same as the auditors hired by the
District to perform annual audits. Mr. Vecchiarelli further stated that if the
individual appointed as the Auditor was also an employee of the District,
no additional compensation for their service would be provided.
7.2. Revised Public Investment Policy
Mr. Vecchiarelli explained that Wells Capital had suggested that the
District invest in CalTRUST in order to receive a better return. In order to
proceed, the District's investment policy would need to be revised to allow
investments in CalTrust. Director Summerfield requested that staff
arrange to have a presentation provided to the Board regarding CalTrust
investments before making a transfer of funds. Director Collett stated that
he participated in the conference call with Wells Capital where this matter
was discussed and felt that proceeding with this transfer would be
beneficial for the District. Director Summerfield agreed. Mr. Vecchiarelli
stated that the resolution would only revise the District's investment policy
and would not authorize a transfer of funds at this time. Staff will come
back to the Board with a request to transfer funds at a future Board
meeting.
On a motion by Director Summerfield, seconded by Director Collett, the
Board voted 5-0 on a Roll Call to adopt Resolution No. 10-03 Setting Forth
Public Funds Investment Policy and Rescinding Resolution 09-01.
7.3. Nomination of Joan C. Finnegan as President of ACWA/JPIA
Mr. Vecchiarelli explained that MWDOC had requested the Board to
consider adopting a resolution concurring with their nomination of Ms.
Finnegan as President of ACWA/JPIA.
Mr. Barbre addressed the Board and stated that he had nominated Ms.
Finnegan as the MWDOC Board President and supported her nomination
as President of ACWA/JPIA.
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 5-0 on a Roll Call to adopt Resolution No. 10-04 Concurring
in Nomination of Joan C. Finnegan as President of ACWA/JPIA.
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7.4. Preparation of a Cost of Service and Water Rate Study
Mr. Vecchiarelli explained that staff issued a Request for Proposals to
conduct a Cost of Service Analysis and Water Rate Study. Staff received
six proposals of which the highest ranking was from Raftelis Financial
Consultants. Staff is recommending that the Board move forward with the
study as it will serve as a tool for developing alternative rate structures.
Director Collett asked how much of the study would be paid for by grant
funds. Mr. Vecchiarelli responded that approximately 40-50% of the costs
would be paid using grant funding. Director Mills clarified that the firm
would be performing a rate study only and not implementing a new rate
structure. Mr. Vecchiarelli stated that staff planned to provide at least 3
months of shadow billing prior to implementation of a new rate structure if
one is ultimately approved by the Board. This will enable customers to
preview what their bills will be using a new rate structure. Mr. Vecchiarelli
then responded to further questions from the Board regarding the study
and state mandated conservation. Mr. Kidman commented on new Urban
Water Management Plan (UWMP) requirements which include clear
conservation goals and a 20% reduction in water usage per capita per day
by the year 2020. Director Beverage requested that a uniform rate be
included in the study. Mr. Vecchiarelli responded that the study could
include this option but it would be by customer class (single family
residential, multi-family residential, commercial and irrigation). Director
Beverage stated that he supports a simplified rate structure, 6 months of
shadow billing and a comprehensive outreach program. Mr. Vecchiarelli
and Mr. Kidman then responded to questions from the Board regarding
the UWMP requirements and how non-compliance could affect qualifying
for state funding. Director Mills stated that he thought the Board should
move forward with the study. Director Collett agreed with Director
Beverage regarding the 6 months of shadow billing and stated that
implementation of a new rate structure should be taken slowly.
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Director Beverage made a motion, seconded by Director Summerfield as
follows. (1) to authorize the General Manager to execute a Professional
Services Agreement with Raftelis Financial Consultant in the amount of
$77,005 to conduct a Cost of Service and Water Rate Study; (2) to include
a modified uniform rate structure in the study; (3) that a new rate structure
not be implemented until after July 1, 2011; (4) that rate structure
alternatives be included in the UWMP due June 30, 2011, and (5) that
shadow billing be conducted for 4-6 months.
Mark Schock addressed the Board and stated that he appreciated the
clarification provided at this meeting and the opportunity to review budget
based water rates. He encouraged the District to review the rate structure
implementation of the Irvine Ranch Water District (IRWD) and East Bay
Municipal Water District. He further stated that he would like to see the
Board offer several opportunities for public input regarding a proposed
rate structure and 6 months of shadow billing. Mr. Schock ended his
comments by noting that the suggested timeline for implementation of a
new rate structure was 24 months according to the MWDOC grant and
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that the San Juan Capistrano Water District conducted 5 public workshops
before implementing a new rate structure.
Mr. Barbre addressed the Board and suggested that the District consider
the cost involved in implementing a budget based water rate structure
including obtaining customer information. Mr. Barbre also noted that the
IRWD's water rate only covers 26% of their expenses as they have
substantial reserves.
Mr. Vecchiarelli stated that the District's water rate structure didn't need to
be as technical as IRWD's and that the goal would be to incentivize water
use efficiency.
The motion passed with the Board voting 5-0.
8. REPORTS, INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Mills reported that he and Director Hawkins had attended a
MWDOC Water Policy Forum the previous evening. Mark Cowin, Director
of the Department of Water Resources spoke at the event. President Mills
then requested staff to look into becoming a member of CalDesal and
provide a recommendation to the Board.
8.2. Directors' Reports
Director Hawkins thanked Mr. Barbre for his assistance and for introducing
him to several agency representatives and officials at the MWDOC Water
Policy Forum and encouraged the Board to attend the California's
Comprehensive Water Package Informational Forum scheduled March 12,
2010. Director Hawkins then expressed his appreciation for being
a appointed to the Board and stated that he looked forward to serving.
Director Collett commented on the drought conditions in Seattle,
Washington and its possible affect on excess electricity supplies normally
sold to California.
Director Summerfield commented on an e-mail he had received from Mr.
Micallizi regarding the District being on Facebook and Twitter. Director
Summerfield also stated that he would be unavailable to attend meetings
from September 6 to September 24, 2010.
8.3. General Manager's Report
■ California's Comprehensive Water Package International Forum -
March 12, 2010
■ 2010 Children's Water Education Festival -March 25, 2010
Mr. Vecchiarelli suggested that the above listed events be moved under
Conferences and Seminars (Item No. 12. on the agenda) so that the
Board may vote to authorize their attendance. The Board agreed.
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Mr. Vecchiarelli reported that the Board had been invited to attend a VIP
preview of the Children's Water Education Festival on the morning of
March 25, 2010. However, a regular Board meeting is scheduled at that
same time.
8.4. General Counsel's Report
Mr. Kidman stated that the title of Auditor was a name only and could be
changed to Treasurer should the District desire to clarify the duties of this
office. He also reported that the judge still had not made a ruling
regarding the cases related to the Freeway Complex Fire. The District
also received an additional complaint on behalf of several insurance
companies seeking compensation for payouts they made related to the
fire.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled March 16, 2010 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Meeting scheduled March 15, 2010 at 8:00 a.m.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Meeting scheduled March 9, 2010 at 4:00 p.m. was cancelled.
Meeting scheduled April 13, 2010 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held March 4, 2010 were provided in the agenda
packet. Directors Mills and Summerfield attended. Matters discussed
during the meeting were as follows: Monthly Groundwater Production,
Purchased Import Water and Preventative Maintenance Program Reports;
Engineering Services for Wellhead Equipping of Well No. 20, On
Services Contract with MWH Americas, Inc.; Monthly Groundwater
Producers Meeting Report; and Status Report on Capital Projects in
Progress.
Meeting scheduled April 1, 2010 at 4:00 p.m.
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9.5. Public Information -Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Minutes of the meeting held March 2, 2010 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: Naming of Future District Facilities;
Conservation Ordinance Monthly Statistics; Public Outreach Activities; and
IT Projects Monthly Status.
Meeting scheduled April 6, 2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled March 23, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
P
(Directors Rotate Attendance)
Minutes of the meeting held March 1, 2010 were provided in the agenda
packet. Director Hawkins attended. Matters discussed during the meeting
were as follows: Introduce CAC Members Present and Visitors; Introduce
Engineering Department, Planning and Design Section; Presentation
Regarding MWDOC Outreach Programs; Appointment to Fill Vacancy on
the Board of Directors; Talking Points Regarding Recent Rainfall and
Existing Drought; Status Report on Conservation Efforts.
Meeting scheduled March 29, 2010 at 8:30 a.m. (Beverage)
Mr. Vecchiarelli responded to questions from the Board regarding
a membership on the committee. Mr. Vecchiarelli stated that Modesto
Llanos is interested in becoming a committee member.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - March 2, 2010 (Mills)
Director Mills did not attend; however, Mr. Vecchiarelli attended and
provided a presentation to the City Council regarding the District's water
quality program and concerns regarding arsenic levels.
10.2. MWDOC/MWD Workshop - March 3, 2010 (Staff)
Staff did not attend.
10.3 OCWD Board - March 3, 2010 (Staff)
Staff did not attend.
10.4. YL Planning Commission - March 10, 2010 (Collett)
This meeting was cancelled. Direct Collett stated that the Commission
was considering meeting only once a month.
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11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from March 12, 2010 -April 30, 2010
The Board reviewed the listed meetings and made no changes.
12. CONFERENCES AND SEMINARS
12.1 Santa Ana River Watershed Conference - April 22, 2010
12.2 California's Comprehensive Water Package International Forum - March
12, 2010
12.3. 2010 Children's Water Education Festival - March 25, 2010
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 5-0 to authorize Directors and such staff members of the
District as approved by the General Manager to attend the above listed
events.
Mr. Vecchiarelli and Mr. Micalizzi responded to questions from the Board
regarding the District's participation in the Children's Water Education
Festival. Mr. Vecchiarelli explained that due to staff constraints, the
District was unable to provide a booth this year. Mr. Micalizzi stated that
he had contacted the event organizers and while they were not able to
arrange a booth, they would still allow the District to provide materials and
have a presence at the event.
13. CLOSED SESSION
No Closed Session was held as it was not needed.
13.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
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Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Rodriguez vs. YLWD et al, (OC Superior Court -
Case No. 00333938)
Name of Case: Manista vs. YLWD, et al, (OC Superior Court - Case
No. 00332968)
14. ADJOURNMENT
14.1. The meeting was adjourned at 9:56 a.m. The next regular meeting of the
Board of Directors will be held March 25, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
~a
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ITEM NO. 6.3
AGENDA REPORT
Meeting Date: March 25, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $964,374.17
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $964,374.17.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A check of $83,248.70
to ACWA-HBA for April 2010 health premium; a check of $40,806.00 to General Pump Company for
November 2009 services on the Groundwater Well Optimization; and, a wire of $259,825.53 to
MWDOC for January 2010 water purchase. The balance of $354,094.18 is routine invoices.ADP
issues our payroll checks, with the exception of the third party checks.
The Accounts Payable check register total is $737,974.41; Payroll No. 5 total is $226,399.76; and,
the disbursements of this agenda report are $964,374.17. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Descrill-hon Ty;
CkReg32510 BOD.pdf Check Register Backup Material
09-CS 325.doc Cap sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
RC abstained from voting on Check No.
53743 as he had a financial interest in the
company.
Y®rba Linda Water District
Check Register
For Checks Dated: 3/12/2010 tnru 3/25/2010
Check No. Date Vendor Name Arnount Description -5k or greater)
53671 03/25/2010 Abbott Staffing Group, Inc. 2,024.70
W32410 03/25/2010 ACWA/JPIA 35,:325.00 Property Ins prern 2010 2011
53672 03/25/2010 ACWA-I-IBA 83,248.70 Health premium April 2010
53673 03/25/2010 Advanced Infrastructure 2,337.22
53674 03/25/2010 Apollo Technologies Inc. 380.00
53675 03/25/2010 Applied Best Practices LLC 1,062.00
53676 03/25/2010 Applied Geodetics Inc. 8,423.60
53677 03/25/2010 Aqua-Metric Sales Co. 5,495.61
53678 03/25/2010 Ararnark Uniform Services, Inc 378.80
53679 03/25/2010 Arrow Hardware 256,96
53680 03/25/2010 Art Vega 85.41
53{82 03/25/2010 AT & T 45.08
53681 03/25/2010 AT & T Mobility 339.44
53683 03/25/2010 Butier Engineering Inc 23,280.00
53690 03/25/2010 C & L Refrigeration Corp. 286.69
53694 03/25/2010 C. Wells Pipeline 1,316.52
53684 03/25/2010 Cal Society, Municipal Finance 110.00
53685 03/25/2010 Carollo Engineers 36,217.00 Hddn Hills Highland, Asset Mgt
Feb
53686 03/25/2010 CDM, Inc.. 4,408.14
53687 03/25j2010 Chambers Group Inc. 1,961.37
53663 03/25j2010 Cheryl Sanders 28.30
53688 03/25/2010 City Of Anaheim 1,367.32
53689 03/25/2010 Clinical Lab. Of San Bern. 1,215.00
53691 03/25/2010 Coast Surveying, Inc. 2,698.00
53692 03/25/201.0 Cogsdale Services corporation 38,981_75 GP PR software, Feb svcs, annual
support
53695 03/25/2010 Dangelo Co. 132.17
53696 03/25/2010 Dapper Tire Co. Inc. 33116
53697 03/25/2010 Dartco Transmission Sales 499.25
53698 03/25/2010 Datalok Orange County 280.34
53701 03/25/2010 Dean Criske Trucking 1,198.83
53699 03/25/2010 Dell Marketing L.P. 626.94
53664 03/25/2010 Donald L Kuster 50.51
53700 03/25/2010 0rage r Safety Inc. 325,00
53702 03/25/2010 Eisel Enterprises, Inc. 1,097.83
53703 03/25/2010 Elite Equipment Inc 801.49
53704 03/25/2010 Employee Relations, Inc. 93.00
53667 03/25/2010 Enterprise Property Management 15.70
53705 03/25/2010 Fairway Ford Sales, Inc. 87,21
53706 03/25/2010 Federal Express 17.09
53707 03/25/2010 Foundation For Cross-Connectio 965.00
53708 03/25/2010 Fullerton Arboretum 2,500.00
53710 03/25/2010 G.M. Sager Construction Co., Inc. 1,950.00
53705 03/25/2010 General Pump Co., Inc. 40,806.00 Groundwtr well optimiztn Nov
53711 03/25/2010 Home Depot Credit Services 229.66
53712 03/25/2010 HS€3C Business Solutions 557.04
53713 03/25/2010 ID Modeling, Inc. 3,620.00
53714 03/25/2010 Infosend Inc. 3,128.49
53670 03/25/2010 Integrated Media Systems 52.76
53718 03/25/207.0 J. Todd Howard 84.80
53715 03/25/2010 Jackson's Auto Supply - Napa 31.84
53716 03/75/2010 Jon'S Flags & Poles, Inc. 75.58
53717 03/25/2010 Joseph G. Pollard Co., Inc 1,659.05
52773 03/12/2010 Joshua Mather -44.51
53669 03/25/2010 Julienne Chene 35.86
5:3719 03/25/2010 Kenneth R. vecchiarelli 1,819.83
53720 03/25/2010 Konica Minolta Business 286.07
53721 03/25/2010 Konica Minolta Business 109,52
53722 03/25/2014 Layne Christensen Company 1,289.40
53723 03/25/2010 Leighton Consulting, Inc. 9,279.30
53724 03/25/2010 Liebert Cassidy Whitmore 2,000.00
53662 03/25/2010 Linda Rohn 62.26
53726 03125/2010 Mc Cormick,Kidman & Behrens LLP 17,301.37
53727 03/25/2010 Mc Fadden-Dale Hardware 863.79
53693 03/25/2010 Merging Communications, Inc. 598.88
53728 03/25/2010 Minuteman Press 16312
53729 03/25/2010 MSO Technologies, Inc. 3,335.00
53659 03/12,12010 Municipal Water District 120.00
53730 43/25/2010 Municipal Water District 117.00
W31210 03/12/2010 Municipal Water District 259,825,53 Water purchase January 2010
53731 03/25/2010 Nextel Communications 1,684.48
53732 03/251/2010 Nickey Petroleum Co 3,161.23
53733 03/2.5/2010 Nobel Systems 1,560.00
53734 03/25/2010 Office Solutions 248.47
53735 03/25/2010 Olpin Group, Inc. 1,262.83
53736 03/25/2010 Omega Engineering Inc:. 162-41
53737 03/2..5/2010 ONLINE Collections 196.77
53738 03/25/2010 Orange. County Register 90.00
53739 03/25/2010 Orvac Electronics 166.35
53744 43/25/2010 P.T.I. Sand & Gravel, Inc. 812.39
53740 03/25/20:10 Paulus Fngineering Inc. 11,499.88
53741 43/25/2010 Peggy McClure 892.50
53742 03/25/2010 Pete's Road Service Inc 195.70
53743 03/25/2010 Placentia Disposal #676 506.76
53665 03/25/2010 Preferred Group Prop 20.74
53745 03/25/2010 Quinn Power Systems Associates 4,074.19
53747 03/25/2010 R J Services, Inc 10,597.79
53661 03/25/201.0 Raymond Beister 21.80
53746 03/25/2010 Refrigeration Air Conditioning 276.72
53748 03/25/2010 Sanders Paving, Inc. 10,174.00
53749 03/25/2010 Scott W. Moulton 2,932.50
53750 03/25/2010 Selman Chevrolet Company 61.34
53751 03/25/2010 5ensus Metering; Systems 1,435.50
53752 03/25/2010 Shred-It USA Inc 72.15
53666 03/25/2010 SohaylSaboon 28.63
53660 03/17j2010 Southern Calif Fdison Co. 39,498.75 February 2010 All sites
53753 0312512010 Southern Calif Edison Co. 193.13
53754 03/25/2010 Southern Calif Edison-Planning 996.20
53755 03/25/2010 Southern Calif Gas Co. 12,541.02
53762 43/25/2010 St.Joseph Heritage Healthcare 145.00
53756 03125/2010 Stacy Bavol/Petty Cash 262.63
:53757 03/25/2010 Standard Register 2,672,76
53758 03/25/2010 Staples Business Advantage 678.49
53759 0:3/25/2010 State of California 20.00
53760 03/25/2010 Stephen Parker 110.00
53761 03/25/2010 Steven Engineering 1,691.40
53725 03/25/2010 The Lighthouse Inc. 100.05
53763 03/25/2010 Time Warner Cable 298.03
53764 03/25/2010 United Industries 93.07
53765 03/25/2010 United Rentals - Fullerton 160.80
53766 03/25/2010 USA Blue Book 1,52230
53767 03/2..5/2010 Verl Wireless 360.08
53668 03/25/2010 Wailea Property Partners LLC 35.00
53768 03/25/2010 Walters Wholesale Electric Co, 353.37
53769 03/25/2010 Wells Supply Co 12,628.94
53770 03/25/2010 West Ccxast Safety Supply Co 592.92
53771 03/251/2010 William Mills 16.60
53772 03/25/2010 Xerox Corporation 1,143.89
53773 03/25/2010 Yorba Linda Hardware 61,13
Total $737,974.41.
March 25, 2010
CHECK NUMBERS:
Void Check 52773 $ (44.51)
Manual Checks 53659 -53660 $ 39,618.75
Computer Checks 53661 -53773 $ 403,249.64
$ 442, 823.88
WIRES:
W-31210 MWDOC $ 259,825.53
W-32510 ACWA/J P IA $ 35, 325.00
$ 295,150.53
TOTAL OF CHECKS AND WIRES $ 737,974.41
PAYROLL NO. 5: (including ADP checks):
District Manual Checks 4436 - 4445 $ 226,399.76
DISBURSEMENT TOTAL: $ 964,374.17
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MARCH 25, 2010
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: March 25, 2010 Budgeted: Yes
Total Budget: $34,200
To: Board of Directors Cost Estimate: $35,325
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General Account No: 1-7020-0690-00
Manager
Presented By: Gina Knight, Human Resources Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Property Insurance Premiums for April 2010-2011
SUMMARY:
The purpose of this report is for the Board of Directors to authorize payment for the annual premium
to renew property insurance through the Association of California Water Agencies-Joint Powers
Insurance Authority (ACWA-JPIA), for the period of April 1, 2010 to April 1, 2011, at a cost of
$35,325.
STAFF RECOMMENDATION:
That the Board of Directors authorize payment in the amount of $35,325 to renew the District's
property insurance coverage through the ACWA-JPIA for the period of April 1, 2010 through April 1,
2011.
COMMITTEE RECOMMENDATION:
This item was not presented to the Personnel/Risk Management Committee for review as the
scheduled meeting for the month of March 2010 was canceled.
DISCUSSION:
The District obtains its property insurance through the ACWA-JPIA. In addition, the District also
receives workers compensation and general liability insurance coverage through this JPIA and
receives a multiple program discount of 5%. The District's adopted purchasing policy authorizes the
General Manager to procure services identified in the budget in amounts not to exceed $75,000
with three written quotes. The payment of the annual insurance premium to the JPIA, while
administrative in nature, falls outside of the adopted purchasing policy since the District does not
receive three separate quotes. Therefore, Board authorization is needed to renew the policy and
pay the annual insurance premium.
The District's current property insurance policy will expire on March 31, 2010. District property
covered under this insurance program includes buildings, personal property, fixed equipment,
mobile equipment, certain licensed vehicles and certain catastrophic events. The District's buried
reservoirs and the majority of its vehicles are not covered under the policy.
Attached for the Board's review is a summary of the coverage:
1. The values for mobile equipment and licensed vehicles are computed on an actual cash value
basis. As these items depreciate, staff adjusts the values accordingly.
2. Mobile equipment includes backhoes, tractor/lawn mower and has a deductible of $1,000 per
occurrence.
3. Licensed vehicles covered include the sewer jet vactors, hydro excavator, dump trucks,
portable pumps, portable generator and other larger vehicles with a $500 deductible per
occurrence.
4. The majority of the District's vehicles such as the sedans, pickups and utility trucks are self-
insured by the District.
5. Buildings, fixed equipment and personal property have a deductible of $1,000 per occurrence.
This year's invoice is based on values and items listed on the schedule. The JPIA increased the
values for buildings and other structures by 2.21 fixed equipment values were increased by
2.35%. These increases are based on the average increases in construction/acquisition costs as
calculated by published indexes per the JPIA.
PRIOR RELEVANT BOARD ACTION(S):
On February 26, 2009, the Board of Directors approved last year's property insurance payment in
the amount of $33,112.
ATTACHMENTS:
Name: Description: Type:
Document.pdf Property Insurance Invoice Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
4 JPIAASSOCIAi 10N OF CALIF6'1NIA 'A'A EF AGENCIFS
POWERS
INVOICE
-IN fNISLl?ANCE AUTHORITY
Property Program Renewal Billing for Member #Y002 -
4/1!2010 r 411/2011 Yorba Linda Water District
P.O. Box 309
Invoice Date: 212512010 Yorba Linda, CA 92885.0309
Basic Property Billable Total Rate Premium
A. Buildings Value $14,618,353 $14,618,353 0.00100 $14,618
B. Fixed Equipment Value $7,801,369 57,801,359 0,00100 $7,801
C. Personal Property Value $2,201,522 $2,201,522 0.00100 $2,202
$24,621,243 X 0.00100 = $24,621
Credit for $1,000 Deductible Amount - $0
Mobile Equipment
A. Mobile Equipment Value $96,200 X 0-00150 - $144
Credit for $1,000 Deductible: Amount - $0
Licensed Vehicle
A. Comprehensive and Coilision Count Value Rate Premium
1. Passenger Car 0 x $107 = $0
2. Light Truck 0 X $125 $0
3.5UV/Jeep 0 x $149 = $0
4. Van 0 X $123 = $0
5. All Other 15 $1,461,055 ,x 0.00850 = $12,419
Total Vehicle Premium = $12,419
Credit for $500 Deductible Amount - $0
B. Catastrophic Coverage Billable Total Rate Premium
1. Basic $0 $100,000 x 0.00000 = $0
2. Extra $0 $0 X 0.00130 = $0
Credit for $1,000 Deductible Amount - $0
Sub Total $37,185
JPIA Multiple Program Discount (5%) - ($1,859)
Deposit Premium = $35,325
Premium Adjustment + $0
Total Amount Due - $35,325
Payment due within 30 Days
5520 dFaye S , 5,!"e I .S, - S y J q r,+ _ :i`
w
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: March 25, 2010 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Pat Grady, Assistant General Dept: Administration
Manager
Reviewed by Legal: Yes
Prepared By: Pat Grady, Assistant General CEQA Compliance: N/A
Manager
Subject: Ethics Policy
SUMMARY:
Attached for the Board's review and consideration is an ethics policy that would be applicable to
both the Board of Directors and the employees of the District.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 10-05 Adopting Rules and Procedures Relative to
the Conduct of Board Members and District Employees.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee discussed this item at its meeting held
March 16, 2010 and supports staffs recommendation.
DISCUSSION:
The proposed ethics policy provides additional procedures and policies related to ethics and
general conduct of Board members and District employees. Resolution 09-09 was updated and
adopted in July 2009 to address conflict of interest and proper disclosures, pursuant to the Political
Reform Act of 1974, GC Section 81000 et. seq. However, the resolution does not address other
potential ethics issues that may arise from time to time with Board members and employees while
affiliated with the District.
In June 2009, the Grand Jury issued two reports, including one entitled "Water Districts: A New Era
in Public Involvement". This report focused on public involvement and the general conduct of water
agencies, in particular those in the Orange County area. In preparing the responses for this report,
the Board supported staff's recommendation to implement a formal ethics policy that would address
the concerns of the Grand Jury.
PRIOR RELEVANT BOARD ACTION(S):
In August 2009, the Board approved staff's responses to the Grand Jury report. Within these
responses, the Board committed to adopt and implement a comprehensive and detailed ethics
policy that reaches above and beyond the existing conflict of interest policy.
A first draft of the ethics policy was reviewed by the Executive-Administrative-Organizational
Committee on February 17, 2010. A second draft was reviewed by the committee on March 16,
2010 and the Committee recommended this policy be forwarded to the full Board for consideration.
ATTACHMENTS:
Name. De - CI'Ir)I n _ ~ypc-
Resolution No. 10-05.doc Resolution No. 10-05 Resolution
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
JS/PH 5-0 Roll Call
RESOLUTION NO. 10-05
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING RULES AND PROCEDURES RELATIVE
TO THE CONDUCT OF BOARD MEMBERS
AND DISTRICT EMPLOYEES
WHEREAS, the mission of the Yorba Linda Water District (District) is to provide
reliable, high quality water and sewer services in an environmentally responsible
manner at the most economical cost to customers;
WHEREAS, the Board of Directors (Board) and the employees of the District are
responsible for fulfilling the mission;
WHEREAS, Board members, and District employees should be dedicated to the
highest standards of integrity and accountability, while earning and maintaining the
trust, confidence and support for the public they serve;
WHEREAS, the objective in adopting a formal ethics policy is to supplement state law,
to provide guidance with ethical issues as they arise and to heighten awareness of
ethical behavior. This policy is not intended to limit the scope of or abrogate state law
applicable to the District. To the greatest extent possible, this policy shall be interpreted
to avoid conflict with state law;
WHEREAS, in compliance with Government Code § 87300, the Board has adopted a
Conflict of Interest Code, governing the disclosure of financial interests by certain
designated employees of the District. Nothing contained in this Policy is intended to
limit or abrogate the requirements of the District's Conflict of Interest Code;
WHEREAS, in compliance with Government Code § 53232 et seq (AB 1234 Rules) the
Board has adopted rules related to Board member compensation, Board member and
staff attendance at conferences, seminars and similar activities, and reimbursement of
expenses incurred on District business. Nothing contained in this Policy is intended to
limit or abrogate the requirements of the District's AB 1234 Rules;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. Purpose and Scope
It is the policy of the District to require the highest standards of ethics from its Board
members and employees. The operation of the District requires that decisions and
policy be made within the proper channels of governmental structure, that the public
office not be used for personal gain, and that all individuals associated with the District
remain impartial and responsible towards the public. Accordingly, it is the policy of the
District that Board members and employees shall maintain the highest standard of
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 1
personal honesty and fairness in carrying out their duties. This policy sets forth the
guidelines for ethical conduct to be followed by the Board of Directors and employees of
the District.
Section 2. Responsibilities of Public Service
Board members and employees are obligated to uphold the Constitution of the United
States and the Constitution of the State of California, and to uphold the laws of national,
state and local governmental agencies. Board members and District employees shall
comply with all applicable laws regulating their conduct, including conflict of interest,
financial disclosure and open government laws. It is the responsibility of Board
members and District employees to conduct themselves both professionally and
personally in a manner above reproach and to avoid the appearance of impropriety.
Section 3. Fair and Equal Treatment
Board members and employees in the performance of their official duties and
responsibilities will neither harass nor discriminate against any person on the basis of
race, religion, color, creed, age, marital status, national origin, ancestry, gender, sexual
orientation, medical condition or disability. No Board member or employee shall grant
any unfair or inappropriate consideration, treatment, or advantage to any person or
group beyond that which is available to others or groups with the same circumstances.
Section 4. Use of District Property and Resources
Except where specifically authorized by the General Manager in the public interest, no
Board member or employee shall knowingly use or permit the use of District-owned
vehicles, equipment, telephones, materials or property, nor require a District employee
to perform services for personal convenience or profit. Board members and employees
shall safeguard the District's property, equipment, moneys, and assets against
unauthorized use or removal, as well as from loss due to criminal act or breach of trust.
Section 5. Confidential Information
Board members and employees will not disclose information that legally qualifies as
confidential to unauthorized individuals without approval from the Board. This includes
information that (1) has been received during a closed session Board meeting, (2) is
protected from disclosure under the attorney/client or other evidentiary privilege, or (3)
is not required to be disclosed under the California Public Records Act. A Board
member may make a confidential inquiry or complaint to a district attorney or grand jury
concerning a perceived violation of law, including disclosing facts to a district attorney or
grand jury necessary to establish the alleged illegality of a District action. Prior to
disclosing confidential information, however, a Board member will first bring the matter
to the attention of either the President of the Board or the full Board.
Section 6. Conflict of Interest
Board members and District employees shall avoid conflicts, or perceived conflicts of
interest in connection with District decisions and activities.
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 2
(a) A Board member or employee shall not have a financial interest in a contract with
the District, which includes the purchase or sale of goods and services. The
Board shall not authorize any District contract if a Board member is financially
interested in the contract.
(b) A Board member shall not participate in the discussion, deliberation or vote on a
matter before the Board, or attempt to influence a decision of the Board, if the
Board member has a financial interest, which is prohibited under California law.
If a Board member believes that he or she may be disqualified from participation
in the discussion, deliberations or vote on a particular matter due to a financial
interest, the following procedure shall be followed:
1. If a Board member becomes aware of the potential conflict of interest
before the Board meeting at which the matter will be discussed or
acted on, the Board member will notify the District's General Manager
and the District's legal counsel of the potential conflict of interest, so
that a determination can be made whether it is a disqualifying conflict
of interest;
2. If not possible for the Board member to discuss the potential conflict
with the General Manager and legal counsel before the meeting, or if
the Board member does not become aware of the potential conflict
until during the meeting, the Board member will immediately disclose
the potential conflict during the Board meeting, so that there can be a
determination whether it is a disqualifying conflict of interest; and
3. Upon a determination that there is a disqualifying conflict of interest,
the Board member (a) shall not participate in the discussion,
deliberation or vote on the matter for which a conflict of interest exists,
which will be so noted in the Board minutes, and (b) leave the room
until after the discussion, vote and any other disposition of the matter is
concluded.
(c) A Board member shall not recommend the employment of a relative to the
District or to a vendor, contractor or consultant known by the Board member to
be bidding or negotiating a contract with the District.
Section 7. Post-Employment Relationships
For a period of one year after leaving office or employment with the District:
(a) Former Board members shall not represent any non-governmental entities before
the District for compensation.
(b) Former employees of the District shall not represent any non-governmental entity
before the District, for compensation, with regard to any issue(s) which the
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 3
employee had decision-making authority during the one year, prior to leaving
employment.
(c) These restrictions shall not apply to government entities.
Section 8. Soliciting Political Contributions
Board members and employees are prohibited from soliciting political funds or
contributions at District facilities and prohibited from using the District's seal, trademark,
logo, branding, stationary or other indicia of the District's identity, in any solicitation for
political contributions contrary to State law. A Board member will not accept, solicit or
direct a political contribution from:
(a) District employees, consultants or contractors used by the District in the past 12
months, or
(b) Vendors of consultants, sub-consultants, contractors, or sub-contractors who
have a financial interest in a contract or other matter while that contract or matter
is pending before the District.
Section 9. Incompatibility of Offices
The appointment or election of a Board member to a public entity, other than the
District, may result in action that is contrary or inconsistent with the interests of the
District and could result in loss of the member's position of the Board. Board members
may, with consent of the Board, consult with District legal counsel and the Board may
authorize a request for an opinion from the Attorney General of the State of California
as to the incompatibility of offices.
Section 10. Gifts and Gratuities
No Board member or District employee shall receive or agree to receive, directly or
indirectly, any compensation, reward, honoraria or gift from any source except for
recognition from the District for any action related to the conduct of the District's
business.
A Board member or employee will not accept gifts that exceed the limitations specified
in California law. Any and all gifts, campaign contributions, income and financial
information, shall be disclosed as required under the District's Conflict of Interest Code
and the provisions of the Political Reform Act of 1974 and applicable regulations
adopted by the Fair Political Practices Commission.
Section 11. Compliance with the Brown Act
Board members and persons elected or appointed, who have not yet assumed office as
members of the Board of Directors, will fully comply with the provisions of the State's
open meeting law for public agencies (Brown Act).
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 4
Section 12. Board Member -General Manager/Employee Relationship
Board members will provide policy direction and instructions to the General Manager on
matters within the authority of the Board by a majority vote of the Board during a duly
convened meeting of the Board and/or Committee meeting.
Board members will address matters within the authority of the General Manager
through the General Manager, not directly through District employees. In the event the
General Manager is unavailable in person or by technological means, Board members,
at their discretion, may contact the Assistant General Manager. If the General Manager
anticipates being unavailable, he/she shall notify the Board in advanced and provide a
designee contact, i.e. the Assistant General Manager.
Board members shall refrain from making requests directly to District employees to
undertake analysis, perform work assignments or change the priority of work
assignments. District employees shall notify the General Manager of all requests
received by a Board member within 48 hours of a request.
Section 13. Improper Activities and Reporting of Such Activities
The General Manager has primary responsibility for (1) ensuring compliance with the
District's personnel policies and procedures, (2) ensuring that District employees do not
engage in improper activities, (3) investigating allegations of improper activities, and (4)
taking appropriate corrective and disciplinary actions. The Board ensures that the
General Manager is operating the District according to the law and the policies
approved by the Board.
(a) Board members will disclose to the General Manager, to the extent not expressly
prohibited by law, improper activities within their knowledge. Board members will
not interfere with the General Manager's responsibilities in identifying,
investigating and correcting improper activities, unless the Board determines the
General Manager is not properly carrying out these responsibilities.
(b) A Board member will not directly or indirectly use or attempt to use the authority
or influence of the position to intimidate, threaten, coerce, command or influence
any person for the purpose of preventing such person from acting in good faith to
bring to the attention of the General Manager or the Board any information that, if
true, would constitute a work-related violation by a Board member or District
employee of any law or regulation. This includes, but not limited to: (1)
misappropriation or waste of District funds, (2) abuse of authority, (3) creating
substantial danger to public health or safety by an act or omission of a District
official or employee, (4) use of a District office or position or of District resources
for personal gain, or (5) a conflict of interest of a District Board member or District
employee.
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 5
Section 14. Training and Education
All elected or appointed Board members shall receive ethics training, as soon as
practical, but not exceeding one year following election or appointment to the Board.
Refresher training shall be conducted for each Board member and District department
manager every two years.
Section 15. Violation of Ethics Policy
A minor infraction of this Policy by a Board member may be addressed by internal
remedies imposed by the Board of Directors such as disapproving expense
reimbursement requests, de-authorizing attendance at conferences, seminars and other
activities at District expense, removal of the member from Board committees, adopting
a censure resolution or such other remedies as are deemed appropriate by the Board.
Violations of state law by a Board member may be referred to proper authorities for
possible investigation, enforcement or prosecution. Violations of this Policy by a District
employee may result in appropriate disciplinary action as provided in the District
personnel rules up to and including termination.
Section 16. Severability
If any section, subsection, subdivision, sentence, clause or phrase of this Resolution is
for any reason held to be unconstitutional or otherwise invalid, such invalidity shall not
affect the validity of the entire Resolution or any of the remaining portions thereof.
PASSED AND ADOPTED this 25th day of March, 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 10-05 Adopting Rules and Procedures Relative to the Conduct of Board Members and District Employees 6
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: March 25, 2010 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Board of Directors
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: ISDOC Special District Selection Committee Meeting
SUMMARY:
The regular and alternate special district seats on the Orange County Local Agency Formation
Commission (LAFCO) will expire on June 30, 2010. The Independent Special Districts of Orange
County (ISDOC) Special District Selection Committee will meet to fill these seats on Thursday, April
29, 2010 in conjunction with ISDOC's quarterly meeting.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 10-06 in Support of Rich Freschi for Regular
LAFCO Commissioner and Shawn Dewane for Alternate LAFCO Commissioner. Additionally, that
the Board of Directors designate Mr. Vecchiarelli to attend the ISDOC meeting on April 29, 2010, in
the absence of Director Mills and vote on behalf of the District in accordance with Resolution No.
10-06 if approved.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee discussed this matter at its meeting held
on March 16, 2010 and supports this recommendation.
DISCUSSION:
The regular and alternate special district seats on LAFCO will expire on June 30, 2010. These seats
are presently held by Commissioner John Withers and Commissioner Charley Wilson. The ISDOC
Special District Selection Committee will meet to fill these seats on Thursday, April 29, 2010 in
conjunction with ISDOC's quarterly meeting.
Under LAFCO rules, the presiding officer of each special district is entitled to vote in this election. If
Director Mills is unable to attend this meeting, the Board must designate another individual to attend
and cast the District's vote. Proof indicating board action for the designation must be provided to
LAFCO's Executive Officer prior to voting at the ISDOC meeting on April 29, 2010.
The Municipal Water District of Orange County (MWDOC) has requested that the Board consider
adopting a resolution in support of Rich Freschi and Shawn Dewane for Regular and Alternate
LAFCO Commissioners, respectively. The Executive-Administrative-Organizational Committee
discussed this matter at their meeting on March 16, 2010 and supports the MWDOC
recommendation.
PRIOR RELEVANT BOARD ACTION(S):
The Board has previously designated the General Manager or Assistant General Manager to vote
on behalf of the District at ISDOC meetings when the President or Vice President were unable to
attend.
ATTACHMENTS:
Nan)
ISDOC_Selection_Committee.pdf Correspondence Backup Material
Resolution No. 10-06.doc Resolution No. 10-06 Resolution
03-25-10_-_ISDOC.pdf Correspondence Backup Material
F LOCAL AGENCY FORMATION COMMISSION
ORANGE COUNTY
RECEIVED
eon DATE: February 25, 2010 MAR - 2 2010
CHAIR TO: General Managers YORBAUNDAWAIERD#STMT
PEER HERZOG Independent Special Districts
Councilmember
City of Lake Forest
VICE CHAIR FROM: Joyce Crosthwaite, Executive Officer
JOHN MOORLACH
Supervisor
2°° District SUBJECT: Independent Special Districts of Orange County (ISDOC)
Selection Committee Meeting
VICE CHAIR
PETER HERZOG
Coy of of lme Lake m Forest City The regular special district seat and the alternate special district seat on
the Orange County Local Agency Formation Commission will expire on
CHERYL BROTHERS June 30, 2010. They are presently held by Commissioner John Withers and
Councilmember
City of Fountain Valley Commissioner Charley Wilson. The Independent Special Districts of
Orange County (ISDOC) Special District Selection Committee will meet to
e~~HELL fill this position on Thursday, April 29, 2010 in conjunction with ISDOC's
3 D'stt"t quarterly meeting.
ARLENE 5CHAIFER
Director The LAFCO Executive Officer will accept nominations for both the regular
Costa Mesa
Sanitary District and alternate special district position. Nominations must be received by
SUSAN WILSON LAFCO no later than 3:00 p.m. on Monday, April 19, 2010. Nominations
Representative of received will be included in the informational packet sent to each district
General Public prior to the election. A copy of the ISDOC "Rules of Procedure" is
JOHN W11THERS attached.
Director
Irvine Ranch Water District
Please forward the enclosed notice and nomination forms to the presiding
ALTERNATE officer from your district. As stated in the notice, if the presiding officer
PAT SATES
Supervisor from your district will be unable to attend the ISDOC quarterly meeting
5- District on May 29, the board may designate another member to attend and cast
ALTERNATE your district's vote. Proof indicating board action for the designation must
Po„~ bA'~'~'A-`- be provided to LAFCO's Executive Officer prior to voting at the 1SDOC
City of Buena Park meeting.
ALTERNATE
DEREK J. MCGREGOR If you have any questions or concerns, lease feel free to contact me at
Representative of Y Y q p
General Public (714) 834-2556 or by email Ocrosthwaite(@oclafco.org).
ALTERNATE
CHARLEY WILSON
Director
Santa Margarita
Water District
JOYCE CROSFHWAITE
Executive Officer
12 Civic Center Plaza, Room 235, Santa Ana, CA 92701
(714) 834-2556 • FAX (714) 834-2643
h[ip://ww~rv.oefafCo.org
RESOLUTION NO. 10-06
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
IN SUPPORT OF RICH FRESCHI FOR REGULAR LAFCO COMMISSIONER
AND SHAWN DEWANE FOR ALTERNATE LAFCO COMMISSIONER
WHEREAS, the Independent Special Districts of Orange County (ISDOC) Selection
Committee has been called for April 29, 2009 at 12:00 pm in the Joint
Board Room of the Municipal Water District of Orange County/Orange
County Water District, 18700 Ward Street, Fountain Valley, CA; and
WHEREAS, this meeting will be held for the election of a Regular Special District
Member and Alternate Special District Member to the Local Agency
Formation Commission; and
WHEREAS, Rich Freschi is a member of the Serrano Water District and, therefore,
qualified to serve as a representative of a Special District on the LAFCo
Board; and
WHEREAS, Shawn Dewane is a member of the Mesa Consolidated Water District and,
therefore, qualified to serve as a representative of a Special District on the
LAFCo Board; and
WHEREAS, Rich Freschi is seeking the Regular Special District Member position and
Shawn Dewane is seeking the Alternate Special District Member position;
now therefore, be it
RESOLVED, that the Board of Directors of the Yorba Linda Water District supports the
candidacy of Rich Freschi for Regular Special District Member and Shawn
Dewane as the Alternate Special District Member; and be it further
RESOLVED, that the Board of Directors of the Yorba Linda Water District directs their
representative to the ISDOC Selection Committee to vote for Rich Freschi
for Regular Special District Member and Shawn Dewane as the Alternate
Special District Member.
Resolution No. 10-06 In Support of Rich Freschi and Shawn Dewane as Regular and Alternate LAFCO Commissioners 1
PASSED AND ADOPTED this 25th day of March, 2010 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Resolution No. 10-06 In Support of Rich Freschi and Shawn Dewane as Regular and Alternate LAFCO Commissioners 2
Yorba Linda
U.&OZ Water District
Reliable and Trusted Service
for More Than 100 Years
March 25, 2010
To Whom It May Concern:
This letter is to provide authorization for Ken Vecchiarelli, General Manager, to
vote on behalf of the Yorba Linda Water District at the ISDOC Special District
Selection Committee meeting scheduled April 29, 2010.
Sincerely,
William R. Mills
Board President
1717 E. Miraloma Avenue Placentia, CA 92870 714-701-3000 714-701-305$ Fax
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: March 25, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Stephen Parker, Finance CEQA Compliance: N/A
Director
Subject: Consolidation of Funds
SUMMARY:
Staff recommends consolidating the District fund structure from four to two, keeping water and
sewer and eliminating the ID 1 and ID 2 funds. Consolidating the fund structure will reduce
unnecessary accounting workload in the Finance Department. Staff will take this action to the Board
for their consideration by official resolution once the resolution has been approved by legal counsel.
At this point, Staff is bringing this matter to the Board as a discussion item so they are aware of the
upcoming resolution. The ID 1 and ID 2 fund balances are designated as restricted reserves for
water system capital improvements and have been allocated to fund the projects identified in the
District's capital improvement plan.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee discussed this item at its meeting held March 15, 2010, and
recommended the item be brought to the Board as a discussion item prior to the upcoming
resolution.
DISCUSSION:
The District's financial statements for decades have shown four separate funds: Water, Sewer, ID 1
and ID 2. Improvement Districts (ID) 1 and 2 were formed over thirty years ago by landowners who
needed water service from the District and a means to finance the capital related to that need to
support proposed future development of their properties. This small group of landowners approved
the issuance of debt with payments from property taxes from the landowners and their successors.
Debt was issued at a pace with the land development, in amounts estimated to complete the capital
infrastructure that was required to serve the developments as they were planned for construction.
When the pace of development slowed, fund balances stretched further and were used to continue
the financing and construction of capital improvements that benefited the ID 1 and 2 service areas
with no new issuance of bonds required.
All capital projects identified in the documents from the various series of debt issuance have long
since been completed, and the debt service for ID 1 and ID 2 was retired. Taxes were last levied in
2004 with all related debt officially paid off in 2005. Once that occurred, the obligation for separate
tracking of assets or expenses of those funds also ended. These matters were confirmed through
numerous discussions with the District's bond counsel, Kurt Yeager of Stradling Yocca Carlson &
Rauth.
However, the District has continued to track the ID 1 and 2 fund balances separately. This practice
is both time consuming and unnecessary. The District's consulting auditors, Diehl Evans &
Company, have stated that they have no issues with the consolidation of the ID 1 and 2 fund
balances into the restricted reserves water fund. Therefore, Staff will prepare a resolution for the
Board's consideration to consolidate ID 1 and 2 into the water fund reserves, with the net assets
being restricted for capital projects.
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held March 16, 2010 at 4:00 p.m.
Meeting scheduled April 20, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
031610_EAO_-_Minutes.doc EAO Mtg Minutes 03/16/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
March 16, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 1:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Ethics Policy
Mr. Grady addressed the revisions made to the ethics policy resolution as
requested by the Committee at their meeting on February 17, 2010. The
revisions included an expansion of Section 6. (b), addressing the conflict
of interest section and additional guidance and clarification in Section 12,
addressing the relationship between the Board and the General Manager
and the employees of the District. The Committee reviewed and discussed
these changes and stated their support in recommending the full Board
vote to adopt the policy.
2.2. ISDOC Special District Selection Committee Meeting
Mr. Vecchiarelli reported on the process the Board must complete if they
desired to nominate a regular and alternate member to be the
representatives for the Independent Special District's of Orange County
(ISDOC) to serve on the Local Area Formation Commission (LAFCO).
President Mills stated that in light of Agenda Items 2.3 and 2.4, that is,
with several other qualified special district representatives ready and
willing to serve on LAFCO, he was not aware of any YLWD Board
members that desired to be nominated for these positions at this time.
2.3. Request to Concur in the Nomination of Rich Freschi and Shawn Dewane
as Regular and Alternate LAFCO Commissioners
Mr. Vecchiarelli stated that he did not personally know the candidates and
could not make a recommendation to the Board for this item or for Item
No. 2.4. In the past, the YLWD has supported nominations recommended
and supported by MWDOC. President Mills requested additional
information and MWDOC Director Brett Barbre was contacted by
telephone. Director Barbre presented additional information to the
Committee on the various candidates that have been nominated or that
have expressed their desire to be nominated. The Committee discussed
these matters and asked additional questions of Director Barbre. The
1
discussions concluded with the Committee in support of concurring with
the nomination of Rich Freschi as the Regular and Shawn Dewane as the
Alternate ISDOC-appointed LAFCO Commissioner.
2.4. Request to Support Re-Election of John Withers and Charley Wilson as
Regular and Alternate LAFCO Commissioners
The Committee did not support this request and no further action is
necessary.
2.5. Membership to CalDesal Organization
The Committee discussed the benefits of this organization and did not see
immediate or near-term benefit to the YLWD customers at this time. Staff
was directed to consider this matter in the future, if it could be shown that
our customers would benefit directly from the Organization's efforts.
3. DISCUSSION ITEMS
3.1. OCWD Annexation (Verbal Report)
Mr. Vecchiarelli reported there was no new activity related to the OCWD
Annexation efforts. The Committee discussed some of the reasons for the
delay and suggested consideration of alternative courses of action to get
the process moving again.
3.2. City of Yorba Linda and City of Placentia Sewers (Verbal Report)
Mr. Vecchiarelli gave a verbal report on a meeting held between District
and City of Yorba Linda staff and discussed further the timeline the City
must consider in their decision to collect the rates again on the County tax
rolls.
3.3. Customer Feedback Report
The Committee reviewed the draft format of a spreadsheet designed to
show customer feedback on the District's services. Customer Service
Supervisor, Stacy Bavol was called into the meeting and explained the
spreadsheet layout and information that it included. The Committee
recommended format revisions that would more effectively communicate
the results.
3.4. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and Mr. Vecchiarelli noted that the
year to date expenses are lower than budgeted and lower than the prior
year, in part due to inactivity on the OCWD Annexation and the claims
from the Freeway Complex Fires.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 2:25 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held April 20,
2010 at 4:00 p.m.
2
ITEM NO. 10.2
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held March 15, 2010 at 8:00 a.m.
Meeting scheduled April 12, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
031510_FA_-_Minutes.doc FA Mtg Minutes 03/15/10 Resolution
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
March 15, 2010
A meeting of the Finance-Accounting Committee was called to order by Director
Summerfield at 8:00 a.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director John W. Summerfield, Chair Pat Grady, Assistant General Manager
Director Ric Collett Stephen Parker, Finance Director
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. January Budget to Actual Results
Mr. Parker presented the January budgeted results and noted that year-to-
date results are fairly consistent with the expectations set by the revised
budget. After the Committee inquired about a couple of items and
requested clarification of the utilities expense at the next FA Committee
meeting, the January budget to actual results were accepted.
2.2. Monthly Investment Report for January 2010
Mr. Parker presented the monthly investment reports and noted that the
low percent yield of .46 would be increasing as investments were moved
to CalTRUST. It was clarified that the fiscal agent investments currently
held by US Bank in a money market account would not be able to be
moved to CalTRUST. The Committee accepted the monthly investment
report.
2.3. One Year Budget for Fiscal Year 2010/11
Mr. Parker presented the advantages of preparing a one year budget for
the upcoming fiscal year. The Committee had no issues with a one year
budget for the upcoming fiscal year and supported Staff's
recommendation.
3. DISCUSSION ITEMS
3.1. Budget Calendar Update and Progress Report
Mr. Parker presented a revised budget calendar. Revisions from the
previous calendar reflected a reserve fund discussion not occuring during
the previous month's Board Workshop, and adding in a Prop 218
placeholder per the Committee's instruction from the previous Committee
Meeting held on February 17, 2010.
1
3.2. Consolidation of Funds
Mr. Parker informed the Committee that Staff desired to eliminate the
funds ID 1 and 2 in the accounting structure at the District. He explained
that the purpose of the separate accounting was to track the capital
projects identified in the original debt issuance and the revenues received
by the two improvement districts from property taxes. Mr. Parker further
explained that once the original capital projects related to the original debt
were completed and property taxes were no longer collected related to ID
1 and 2, the need to track them separately ended. This has been verified
through multiple discussions with Kurt Yeager of Stradling Yocca Carlson
& Rauth. Additionally, Diehl Evans & Company, the District's current
external auditors, support the recommendation. The Committee
recommended that Staff bring this item to the full Board for discussion
prior to presenting a formal resolution eliminating the ID 1 and 2 fund
tracking practices.
3.3. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 8:43 a.m. The next regular meeting of the
Finance-Accounting Committee will be held April 12, 2010 at 4:00 p.m.,
with President Mills attending in Director Summerfield's absence.
2
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: Meetings from March 26, 2010 - April 30, 2010
ATTACHMENTS:
Nan)
BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
March 2010
Citizens Advisory Committee Meeting Mon, Mar 29 8:30AM Beverage
April 2010
Planning-Engineering-Operations Committee Meeting Thu, Apr 1 4:OOPM Mills/Summerfield
Public Information-Technology Committee Meeting Tue, Apr 6 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Apr 6 6:30PM Mills
MWDOC/MWD Workshop Wed, Apr 7 8:30AM Staff
OCWD Board Wed, Apr 7 5:OOPM Staff
Board of Directors Regular Meeting Thu, Apr 8 8:30AM
Finance-Accounting Committee Meeting Mon, Apr 12 4:OOPM Summerfield/Collett
Personnel-Risk Management Committee Meeting Tue, Apr 13 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Apr 14 7:OOPM Collett
Exec-Admin-Organizational Committee Meeting Tue, Apr 20 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Apr 20 6:30PM Summerfield
MWDOC Board Wed, Apr 21 8:30AM Staff
OCWD Board Wed, Apr 21 5:00PM Staff
Board of Directors Regular Meeting Thu, Apr 22 8:30AM
Citizens Advisory Committee Meeting Mon, Apr 26 8:30AM Summerfield
Ethics and Brown Act Training Tue, Apr 27 10:OOAM
Yorba Linda Planning Commission Wed, Apr 28 7:OOPM Hawkins
ISDOC Selection Committee Meeting Thu, Apr 29 11:30AM Mills
3/19/2010 8:07:03 AM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: MWDOC Infrastructure Inspection Trip - March 26, 2010
ATTACHMENTS:
MWDOC Tour.pdf Event Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
ITINERARY
Infrastructure Inspection Trip
Sponsored by
cY, Municipal Water District of Orange County
Director Larry Dick
= - The Metropolitan Water District of Southern California
Friday, March 26, 2010
7:30 a.m. Assemble at Municipal Water District of Orange County
18700 Ward Street, Fountain Valley
(southeast corner of Ward and Ellis)
for coffee, rolls and brief presentation
8:30 a.m. Depart for Santa Ana Watershed Project Authority (SAWPA)
11615 Sterling Ave., Riverside
9:30 a.m. Arrive SAWPA - meet with Jeff Beehler, Project Manager, for
presentation on the Santa Ana Regional Interceptor (SARI) line,
mini tour of the Arlington Desalter following presentation
The Sari System is intended to provide a sustainable means of
disposal of non-reclaimable wastes for utilities and industry within
the Santa Ana Watershed. The highest and best use of the SARI
System is the removal of salts from the watershed to keep them
from degrading water quality within the watershed thereby
allowing better use of groundwater resources and expanding the
ability to reclaim water.
10:30 a.m. Depart SAWPA for Weymouth facilities
11:45 a.m. Arrive Weymouth Treatment Plant and Water Quality Lab, La
Verne
12:00 p.m. Lunch at Water Quality Lab
12:45 p.m. Tour Water Quality Lab
The high-tech Weymouth Water Quality Laboratory opened in
June 1985. Scientists, engineers and support staff conduct some
300,000 tests annually to make sure traces of harmful substances
are not present in water delivered to consumers. This lab takes
the international lead in researching major new technologies to
meet higher state and federal water quality standards.
2
1:30 p.m. After lab tour, a short walk to Weymouth Treatment Plant for mini
presentation - rooftop view of facility property
The Frank E. Weymouth Treatment Plant was dedicated in 1940
and was the first of eventually five treatment plants within the
Metropolitan service area. The Weymouth plant was originally
designed to treat and "soften" the hard Colorado water by using
salt gathered from Danby Dry Lake. Beginning in 1975, however,
the need to soften discontinued when newly acquired state water
was blended with the existing hard Colorado River water.
Frank E. Weymouth was Metropolitan's chief engineer during the
building of the Colorado River Aqueduct and the agency's first
general manager from 1929 to 1941.
2:30 p.m. Following rooftop tour, a short walk to Weymouth shops:
Maintenance Support Unit (MSU)
Manufacturing and special maintenance services related to
emergencies, shutdowns and routine assistance are addressed at
the Weymouth shops. Pipe fabrication, milling, specialized
welding, boring, threading, precision grinding, industrial coating,
sandblasting, refurbishing valve components and many more
services are performed here. The shop services also oversee
underwater inspection and repair of equipment and reservoir
covers. The shops lend maintenance and service assistance to
other agencies including the Dept. of Water Resources and the
County of Los Angeles Dept. of Public Works. MSU's mission is
to be a one-stop solutions provider for emergency and non-
emergency response services in the area of fabrication,
machining, coating, valve maintenance and diving.
3:30 p.m. Depart shops for Fountain Valley
4:45 p.m. Arrive MWDOC offices, Fountain Valley
In case of an emergency during this trip, telephone contact to our group may be made through
MWD's 24-hour Security Watch Center, (800) 555-5911, Inform the operator that you are
calling for a MWDOC Infrastructure inspection trip guest with Dir. Larry Dick and Inspection Trip
Manager Pat Chandler. You may also reach the group directly by calling Pat's cell (213) 910-
4218 or emailing at pchandler(cbmwdh2o.com.
Participation on this inspection trip by certain California governmental officials will constitute a
reportable gift under California and local ethics laws. The estimated reportable expense for this
trip is 70.00. Please contact Pat Chandler at pchandler@mwdh2o.com or call (213) 217-7772
to receive the actual reportable expense if you are required to report gifts.
ITEM NO. 13.2
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: ACWA/JPIA Spring Conference - May 3-4, 2010
ATTACHMENTS:
Nam s,;y Jo
ACWAJPIA Spring Conf.pdf Conference Fyler Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
ACWA Joint Powers Insurance Authority
2010 Spring Conference Schedule
Marriott Hotel - 350 Calle Principal- Monterey, CA 93940 - (831) 649-4234
Monday - May 3, 2010
8:n v0 a .m. Werkers' GempeRsatieR Rregrom CANCELLED
9:15 o m G ihnnmmi#ee MeetiR
9:30 a. m. Rich 11AaRageMeRt Ci ihnnmmitte CANCELLED
i n:n~T MGetiRg
9:00 a.m. - Executive Committee meeting San Carlos I & II
10:30 a.m.
10:45 a.m. - Town Hall meeting San Carlos IV
noon
2:00 p.m. - Board of Directors' meeting San Carlos 1, 11, & III
5:00 p.m. - Board of Directors' reception San Carlos Foyer
6:00 p.m.
Tuesday - May 4, 2010
8:30 a.m. - Best Practices Progress Update San Carlos 11, 111, & IV
9:30 a.m.
9:45 a.m. - Anatomy of a Refund San Carlos 11, 111, & IV
10:45 a.m.
11:00 a.m. - Directors Involved in Employment San Carlos 11, 111, & IV
noon Practices Issues - When It Works
And When It Doesn't
1:30 p.m. - Sexual Harassment Prevention for Board San Carlos IV
3:30 p.m. Members and Managers (AB1825)
Wednesday - May 5, 2010
8:00 a.m. - Exhibit Booth #104 & 106 Convention Center
5:00 p.m.
Thursday - May 6, 2010
7:30 a.m. - Exhibit Booth # 104 & 106 Convention Center
12:15 p.m.
ITEM NO. 13.3
AGENDA REPORT
Meeting Date: March 25, 2010
Subject: ACWA Spring Conference - May 5-7, 2010
ATTACHMENTS:
ACWA Spring Conf.pdf Conference Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
3/25/2010
MB/RC 5-0
Noon-2 p.m. 10-11:50 a.m.
• ACWA 101 & Luncheon • Attorneys Program
• Committee Lunch Break • Communications Committee
8-9:15 a.m. Program
• ACWA/JPIAWorkers' 1-2:45 p.m. • Exhibitor Technical Presentations
Compensation Subcommittee • Finance Committee • Finance Program
• Groundwater Committee • Human Resources Program
9:30-10:45 a.m. • Membership Committee • Region Forum hosted by Region 5
• ACWA/JPIA Risk Management • Scholarship Subcommittee • Statewide Issue Forum
Subcommittee • Water Quality Committee • Water Trends Program
11 a.m.-Noon 1:30-3:30 p.m. Noon-1:30 p.m.
• ACWA/JPIA Executive Committee • ACWA/JPIA Seminar IV • General Luncheon
1:15-2:30 p.m. 2-4 p.m. 1:45-2:15 p.m.
• ACWA/JPIATown Hall Meeting • SDLF Special District • Prize Drawing/Dessert Break
Administrator Certification Test sponsored by Krieger & Stewart,
3-5 p.m. Incorporated, Consulting
• ACWA/JPIA Board of Directors 2-4:15 p.m. Engineers
• Ethics Training
5-6 p.m. 2:15-3:45 p.m.
• ACWA/JPIA Board of Directors' 3-4:45 p.m. • Attorneys Program
Reception • Communications Committee • Energy Program
• Energy Committee • Exhibitor Technical Presentations
• Federal Affairs Committee • Finance Program
• Insurance & Personnel • Human Resources Program
Committee • Town Hall Meeting
8 a.m.-6 p.m. • Local Government Committee • Water Trends Program
• Registration • Water Management Committee
2:15-4:30 p.m.
8:30-9:30 a.m. 5-6:30 p.m. • Ethics Training
• ACWA/JPIA Seminar I • Welcome Reception in the
Exhibit Hall 4-5 p.m.
9:45-10:45 a.m. • Anadromous Species Task Force
• ACWA/JPIA Seminar II • "California's Water" Series
' Screenings
10-11:45 a.m. • Region 6 Business Meeting
• Clean Water Subcommittee 7:30 a.m.-5 p.m. • Region 7 Business Meeting
• Safe Drinking Water Registration • Region 8 Business Meeting
Subcommittee • Region 9 Business Meeting
8-9:45 a.m. • Region 10 Business Meeting
11 a.m.-Noon Opening Breakfast
• ACWA/JPIA Seminar III
• Outreach Task Force 8 a.m.-Noon & 1:30-5 p.m.
• Exhibit Hall
8 ACWA Spring Conference & Exhibition News, February 2010
Y r
Mai 3-7, 201-0
4-6 p.m. 4-4:30 p.m.
• Legal Affairs Committee "California's Water" Series
Screenings
5-7 p.m. Monday, May 3
• CH2M Hill Hosted Reception 4-5 p.m. 1-6 p.m.
• Region 1 Business Meeting • Water Education Foundation
• Region 2 Business Meeting Board of Directors
• Region 3 Business Meeting
Region 4 Business Meeting Tuesday, May 4
7:30 all p.m. • • Region 5 Business Meeting 8 a.m. y
Exhibit ibit Hall
•
• ACWA/MWH Golf
7:30 a.m.-4 p.m. 6-10 p.m. Tournament
• Registration No-Host Reception,
Dinner and Entertainment Wednesday, May 5
8-9:15 a.m. 4:30-7:30 p.m.
• Networking Continental Breakfast Colorado River Board of
California
9:45 a.m.-Noon
• Ethics Training 8-9:30 a.m. Thursday, May 6
• Registration 6:45-8:15 a.m.
10-11:50 a.m. San Joaquin Valley Agricultural
• Attorneys Program 8:30-10 a.m. Water Committee
• Energy Committee Program • Hans Doe Forum Breakfast
• Exhibitor Technical Presentations sponsored by AECOM
• Finance Program All conference • Region Forum hosted by Region 4 programs
• Statewide Issue Forum are subject to change.
• Water Trends Program
11:50 a.m.-12:15 p.m.
• Prize Drawing in the Exhibit Hall
12:15-1:45 p.m. a
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• General Luncheon - - _ a
1:45-2:15 p.m. -
• Dessert Break sponsored by
Krieger & Stewart, Incorporated, S r,7
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Consulting Engineers _ t~~al L
rr'r~c e ExhiNtion
2:15-3:45 p.m.
• Attorneys Program'`
• Commissioner's Forum
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• Exhibitor Technical Presentations - Cr~Xxtel.rr~,, 1,(-4,r11~~r ~t?rdr , 010
~l a atvrr~~ri #r~P{
• Water Debate
• Water Trends Program -
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CHANGES & CANCELLATIONS
egiatra#iam Wau4w Registrations can be changed or cancelled online by re-
accessing your original registration or you can email us at
-rw4fl,,,4y, May 4 T1M.~rs +ti/, May (o elliem@acwa.com. Cancellations must be received prior
8 6 p.vw. 7:30 4 p.m. to April 2 in order to receive a refund, less a $50 handling
fee. Upon receipt of the cancellation, you will receive an
M May S Fr' A", May 7 email confirming the cancellation. If you do not receive a
7:30 a.vw. - S p.w%,. 8 - q:30 a.m. cancellation confirmation, please contact ACWA at (916)
441-4545. Otherwise, you will be responsible for remaining
monies due. Cancellations afterApril2 will notbe refunded.
WHO IS ELIGIBLE FOR ADVANTAGE PRICING?
The following people are eligible for ACWA Advantage SUBSTITUTIONS
pricing: Substitutions from the same organization are accepted.
Substitution requests should be submitted to elliem@acwa.
• Any ACWA member organization's officers/directors. Any com. Please notify ACWA of substitutions by April 2, 2010.
employee on an ACWA public agency member, affiliate or After that date, they will need to be handled on site.
associate organization's payroll.
• Any ACWA board member whose fee is paid for by a REFUNDS & CREDITS
member agency. • Handling fee of $50 will be applied on all registration
refunds and credit vouchers.
• Any state or federal administrative or legislative personnel
in elective, appointive or staffing positions. No refunds given on spouse/companion registration fee.
• Staff of ACWA/JPIA, Water Education Foundation and • No cash registration fee refunds after March 26.
California Water Awareness Campaign. • Credit vouchers (less the $50 handling fee) will be issued
• Any individual or honorary life member. March 27 - April 2.
If you are interested in learning more about becoming a part • Meals will be refunded until 4:30 p.m., April 2.
of ACWA, contact Lori Doucette at (916) 441-4545 or lorid@ . There will be no refund transactions made during the
acwa.com. conference.
SAVE MONEY WITH A PACKAGE REGISTRATION NO REFUNDS AFTER APRIL 2.
Package registration is available to ACWA public agency NAME BADGES
and individual members, affiliates and associates only. By
taking advantage of this special deal, you will save $110 over Name badges must be worn to attend all conference events.
registering for each option separately. The same registration Badges may be checked at the doors. Information for
and meal combination will cost you an additional $153 if you the badges will be taken directly from online registration
wait to purchase this on site. Package registration includes submissions and conference preregistration forms. Therefore,
Tuesday night's opening reception, your registration fee for the it is vital that complete, accurate and legible information be
entire conference, and one ticket to all meals (3 breakfasts, submitted. Deadline for registration is April 2. Badges will be
2 lunches and 1 dinner). The package is only available until available only for those who register for the conference.
April 2. Note: If you have a disability that may require
accommodation to assure your full participation, please
REGISTRATION DEADLINE contact Ellie Meek of the ACWA staff to discuss your needs.
The registration deadline is April 2. After that date, you must
register on site. Registration may be paid with a check or
charged on your Visa or MasterCard.
ONL-INE REGISTRATION PTZOCESS
Reg v to r foal a y u- i, xg -F z mew o-v~ reg v f rah w-t~- rwoce,.s at: www. a4wo . c o-m.
If yotk ko~ qx,, pkeayz ao-~ ACWA's Me-efL"s & Wmbzrs~p Dejo-t. at (91(o) 441-4545.
I Print Form
ACWXs 2010 Spring Conference & Exhibition Preregistration
Conference Center, Portola & Marriott Hotels, Monterey • May 4-7, 2010
ONLINE REGISTRATION NOW AVAILABLE: WWW.ACWA.COM
PREREGISTRATION DEADLINE IS APRIL 2, 2010. OFFICE USE ONLY - SC70
Those received after April 2 will be returned, regardless of postmark. Deadline to cancel and receive ENT
refund voucher is April 2. There is a $50 handling fee on all cancellations prior to this date. DATE
Fill in Completely - Please Print/Type Clearly
* Required Fields (If bringing a guest, guest's name and e-rnail address are required as well.) ❑ My info has changed. Please update it.
* Name on Badge to Read Guest ($35 fee if attending) Guest E-mail (MUSTbeditfcrenttrcmattendee's e-mail)
* Title Credit Card Payment Information
Please charge my fee to my credit card:
* Organization
❑ ❑ VISA
* Address Credit Card Number:
*City *State *Zip ~ L L L LJ L L W L L W
* Phone: ( ) FAX: ( ) Exp. Date: Amount: $
* Attendee E-mail: Cardholder's Name (as seen on card):
* Confirmation E-mail: Please print clearly.
If registering on someone's behalf, please be sure to include YOUR e-mail Signature:
address here and a copy of the confirmation email will be sent to you_
Preregistration PACKAGE - For ACWA public agency members, affiliates & associates only
(Includes registration and all meals. Does not include guest registration.) ,20) $625 $
Conference Registration c21) (Meals not included) Preregistration On Site Amount
Advantage* $465 ($490) $
Standard $695 ($720) $
Guest (Non-refundable) (22) $35 ($45) $
2-Day Conference Registration Preregistration On Site Amount
(Meals not included) (Advantage) (Standard) (Advantage) (Standard)
❑ Tues., May 4AA/ed., May 5 (23) $250 $375 $275 $400 $
❑ Thurs., May 6/Fri., May 7 (24) $250 $375 $275 $400 $
Quantity Preregistration On Site Amount
Wednesday, May 5
Opening Breakfast r3o) $40 ($42) $
Luncheon (31) $45 ($47) $
Thursday, May 6
Networking Continental Breakfast (35) $25 ($30) $
Luncheon (32) $45 ($47) $
Dinner t33) $75 ($80) $
Friday, May 7
Hans Doe Forum Breakfast, sponsored by AECOM (34) $40 ($42) $
Ethics Training Registration (Choose ONE - No additional fee required if registered for conference.) TOTAL $
❑ Tues., May 4, 2-4:15 p.m. (50) ❑ Wed., May 5, 2:15-4:30 p.m. (51) ❑ Thur., May 6, 9:45 a.m.-Noon (52)
* People eligible for ACWA advantage pricing include: any ACWA member organization's officers/directors; any employee on an A01'A public agency member, affiliate
or associate organization's payroll, any individual or honorary life member, any ACWA board member whose fee is paid for by a member agency, any state or
federal administrative or legislative personnel in elective, appointive or staffing positions; staff of ACWA/1PIA, Water Education Foundation, or California Water
Awareness campaign.
Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408-
or FAX to (916) 325-2316. If you mail this form, please do not also fax to avoid duplicate registration.
Questions? Contact ACWA at (916) 441-4545, toll free (888) 666-2292, or e-mail: events@acwa.com.