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HomeMy WebLinkAbout2010-04-01 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, April 1, 2010, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 2.2. Monthly Preventative Maintenance Program Report (To be provided at the meeting.) 3. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 3.1. Urgent Pipeline Replacement Project, Ohio Street North of Oriente Drive Recommendation: That the Committee recommend the Board of Directors authorize issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project, with a scope of work and fee for services to be negotiated by District staff and the General Manager, followed by ratification by the Board. 3.2. Well 5 Pump Installation for the Well Rehabilitation Project. Recommendation: That the Committee recommend the Board of Directors authorize execution of an Agreement with Layne Christensen Company in the amount of $51,249, for the installation of Well 5 pumping equipment as part of the Well Rehabilitation project. 3.3. Mitigated Negative Declaration, Highland Booster Station Replacement Project Recommendation: That the Committee recommend the Board of Directors adopt the Mitigation Monitoring Plan; find and declare that the proposed Project, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. 3.4. Brand Name Requirement for Highland Booster Station Project Recommendation: That the Committee recommend the Board of Directors approve the Brand Name Requirement for the Highland Booster Station Project for the items listed on Exhibit A of the attached staff report. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Monthly Groundwater Producers Meeting Report 4.2. Capital Improvement and Replacement Projects Budget 4.3. Status Report on Capital Projects in Progress 4.4. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held May 6, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: April 1, 2010 Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) ATTACHMENTS: Nam GW Production and Purchased Water Report.pdf Monthly Report Report(s) YLWD SOURCE WATER SUMMARY Fiscal Year 2009-10 TOTAL MONTHLY YTD BUDGET GW IMPORT CUP DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (AF) Jul-09 192.2 933.4 1,212.0 2,337.6 8.2% 8.2% 2,585.9 -9.6% Aug-09 377.8 961.3 979.8 2,318.9 16.3% 12.2% 2,544.1 -8.9% Sep-09 1,309.4 911.5 2,220.9 59.0% 27.3% 2,232.2 -0.5% Oct-09 1,205.4 617.6 1,823.0 66.1% 35.5% 1,882.8 -3.2% Nov-09 1,026.4 673.9 1,700.3 60.4% 39.5% 1,487.4 14.3% Dec-09 793.9 369.4 1,163.3 68.2% 42.4% 1,338.0 -13.1% Jan-10 806.9 308.0 1,114.9 72.4% 45.1% 1,166.6 -4.4% Feb-10 564.5 109.5 674.0 83.8% 47.0% 1,116.1 -39.6% Mar-10 576.2 371.6 289.1 1,236.9 46.6% 47.0% 1,322.6 % Apr-10 - 1,654.3 May-10 2,188.2 Jun-10 - 2,451.9 FYTD 6,852.7 5,256.2 2,480.9 14,589.8 47.0% 15,675.6 -6.9% Allowable GW (YTD) 6,802.4 (AF) CUP Obligation FY 2009-10 2,193.0 (AF) Monthly CUP Pumping (AF) - (AF) YTD CUP Pumping (AF) 2,480.9 (AF) YTD CUP Achieved 113.1% GROUNDWATER PERCENTAGE 85.0% 75.0% 65.0% 55.0% -MONTHLY GW 45.0% -vro Gw BPP GOAL 1.6 .6 35.0% 25.0% 15.0% 5.0% 00 O~ O°~ O°~ O°~ 00 ^O ^O N N ENO ^O ~J~ PJ0 c,~Q p°~ ~o~ O~° fat Leo mat QQ~ o" Month WATER SUPPLY FY 2009-2010 March 2010 Water Supply CUP 23.4% GW 46.6% IMPORT 30.0% 2009-2010 YTD Water Supply CUP 17.0% GW 47.0% IMPORT 36.0% GW BPP GOAL 46.6% 3,500 1I 2,500 cz:7 2,000 Q N E O O > 1,500 1,000 500 Total Water Use o o� o�' o o� o o o� o�' o'0' o� o-' cb o� o° ^° o�' o�' '.° o�' o°' �.° o�' o°' �.° o�' o°' �.° op o° ^° �I �Q �1 �I 11 �A �A �A Month ■09 -10 GW 009 -10 IMPORT Monthly Average Mean Temperature ( °F) 008-09 GW 72.7 74.8 008 -09 IMPORT 07 -08 GW 72.2 73.6 :07-08 IMPORT 70.5 70.4 69.8 74.0 74.3 64.0 67.4 74.1 65.9 63.3 66.4 61.0 65.4 61.6 66.1 60.1 62.6 58.2 62.6 54.0 60.2 55.8 54.3 55.0 58.2 55.4 56.3 57.2 o o� o�' o o� o o o� o�' o'0' o� o-' cb o� o° ^° o�' o�' '.° o�' o°' �.° o�' o°' �.° o�' o°' �.° op o° ^° �I �Q �1 �I 11 �A �A �A Month 22,000 20,000 18,000 16,000 14,000 U- Q_ 12,000 0 E 0 10,000 111 . 111 i 111 2,000 0 4-- Jul -09 2009 -2010 YTD Water Supply Budgeted Total GW + Import Aug -09 Sep -09 Oct -09 Nov -09 Dec -09 Jan -10 Feb -10 Mar -10 Apr -10 May -10 Jun -10 Month ITEM NO. 2.2 AGENDA REPORT Meeting Date: April 1, 2010 Subject: Monthly Preventative Maintenance Program Report (To be provided at the meeting.) ATTACHMENTS: Nam 2009-10 PM Report.pdf Monthly Report Report(s) PM PROGRAM 2009/2010 Fiscal 2009 -10 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 0 5401 3541 131 130 2061 9921 4201 585 INSPECTED THIS YEAR 0 5401 894 1,025 1,155 1,361 1 2,353 1 2,773 1 3,358 % OF TOTAL 0.0% 14.0%1 23.0%1 26.4% 29.8% 35.0%1 60.6%1 71.5% VALVES (10,706/2= 5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 242 2941 4561 5751 326 463 2271 5201 290 OPERATED THIS YEAR 242 5361 9921 1,5671 1,893 2,356 2,5831 3,1031 3,3931 1 % OF TOTAL 4.5% 10.1%1 18.5%1 29.3%1 35.4% 44.0% 48.0%1 58.0%1 63.4%1 1 DEAD ENDS (962x2= 1,924) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 01 01 5261 436 0 01 01 0 FLUSHED THIS YEAR 0 01 01 5261 962 962 9621 9621 9621 1 % OF TOTAL 0.0% 0.0%1 0.0%1 27.3%1 50.0% 50.0% 50% 50% 50%1 1 AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 2051 931 0 1 01 21 11 0 INSPECTED THIS YEAR 0 2051 2981 298 299 2991 3011 3021 302 % OF TOTAL 0.0% 66.3%1 96.4%1 96.4% 96.8% 96.8%1 97.4%1 97.7%1 97.7% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 73,825 18,7981 24,9741 104,224 121,202 128,7031 91,8021 130,579 1 93,843 CLEANED THIS YEAR 73,825 92,6231 117,5971 221,821 343,023 471,7261 563,5281 694,1071 787,950 % OF TOTAL 9.2% 11.5%1 14.7%1 27.6% 42.7% 58.8%1 70.2%1 86.5% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 5,334 21,6511 23,1191 5,463 1 809 3,628 7,062 1 2,077 1 13,022 TELEVISED THIS YEAR 5,334 26,985 1 50,1041 55,567 1 56,376 60,004 67,0661 69,1431 82,165 % TOTAL 2.7% 13.5%1 25.0%1 27.7%1 28.1% 29.1% 33.4%1 34.5%1 41.0% ITEM NO. 3.1 AGENDA REPORT Meeting Date: April 1, 2010 Total Budget: N/A To: Planning-Engineering-Operations Cost Estimate: $220,000 Committee From: Ken Vecchiarelli, General Account No: 101-2700-201005 Manager Job No: 201005 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Urgent Pipeline Replacement Project, Ohio Street North of Oriente Drive SUMMARY: On Saturday, March 27, 2010, at approximately 4:00 P.M. a water main break occurred in a 12-inch diameter, unlined cast iron pipe, constructed in 1948. The break was repaired and service was restored later that evening. However, due to the nature of the break, the damage to the surrounding area, the condition of the pipeline and the fact that this pipeline has suffered other significant breaks in the recent past, staff is recommending replacement efforts begin immediately. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project, with a scope of work and fee for services to be negotiated by District staff and the General Manager, followed by ratification by the Board. DISCUSSION: The 12-inch cast iron pipeline in Ohio Street north of Orient Dr. was constructed in sections between 1938 and 1948. This pipeline has experienced several breaks in the last ten years and has become a maintenance and risk liability. The most recent failure occurred on Saturday, March 27, 2010 and caused significant damage to a section of Ohio Street and a nearby private street called Villa Terrace. The District's street restoration contractor began removing and replacing the damaged sections of Villa Terrace on Monday, March 29th. Staff has also initiated contact with representatives from the City of Yorba Linda to discuss permit requirements and conditions for repairs in Ohio Street. Upon inspecting the condition of the failed pipeline and in discussing the nature and frequency of the pipeline failures in the immediate area, staff has concluded the best course of action is to immediately initiate a replacement pipeline project. In this regard, staff recommends retaining Tetra Tech, Inc. for engineering services under the Emergency Policy section of the District's Purchasing Policy, Resolution 07-11. ITEM NO. 3.2 AGENDA REPORT Meeting Date: April 1, 2010 Budgeted: Yes Total Budget: $190,000 To: Planning-Engineering- Cost Estimate: $51,249 Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 200813 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A Project Manager Subject: Well 5 Pump Installation for the Well Rehabilitation Project. SUMMARY: Well 5 rehabilitation testing was completed to determine modifications required for continued long- term production of this 60-year-old well. Staff solicited quotes for the installation of a new pump in accordance with the pump test results, and recommends award to Layne Christensen Company for $51,249. In order to minimize lost well production and the cost impacts of purchasing additional import water, staff directed Layne to commence this work immediately. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize execution of an Agreement with Layne Christensen Company in the amount of $51,249, for the installation of Well 5 pumping equipment as part of the Well Rehabilitation project. DISCUSSION: Work is continuing on the District's Well Optimization Project, to maximize the life and production of our existing wells. The first element of work was testing and rehabilitation of Well No. 12. The second element of work was testing of Well No. 5, which recently underwent video-inspection, cleaning and test-pumping. The test pump work was performed under the supervision of our consultant, CDM, and District staff. Based on the test pump results, a discharge of 2,300 GPM with a pump setting of 280 feet below grade appears to be feasible. Subsequently, staff requested quotes from General Pump Company (GP) and Layne Christensen Company (Layne) to install the pump and appurtenances at Well No. 5 in accordance with previous test pump results. GP submitted a quote for $66,671 and Layne submitted the attached quote, dated March 11, 2010, for $51,249. District staff reviewed and recommends approval of the quote from Layne to proceed with further rehabilitation and service of Well 5. Recent well improvement projects such as the drilling of Well 20 (which requires Well 11 to be shut- down) and rehabilitation of Wells 5 and 15, limits our well production. Consequently, staff requested Layne to proceed with Well 5 pump improvements to minimize lost well production and to limit the amount of imported water purchased. PRIOR RELEVANT BOARD ACTION(S): 1. On December 11, 2008, the Board authorized approval of a contract with General Pump Company for well rehabilitation services. 2. On August 6, 2009, the Board approved Change Order 1 to provide and install a new water- lubed pump at Well 12 for $56,973.39. 3. On January 14, 2010, the Board approved Change Order 4, in the amount of $36,185, to conduct test pumping as part of Well 5 rehabilitation. ATTACHMENTS: Name: Description: Type: W5 Layne Price Quote 03-11-2010.pdf Layne Christensen Company Quote Backup Material LA YNE CHRIS TENSEN COMPANY CA License. # 510411 1 1001 Etiwanda Avenue, Fontana, CA 92337 - Phone: 949-394-2833 - Fax: 909-390-6497 www.laynechristensen.com Yorba Linda Water District 1717 E. Mira Loma Placentia, Ca 92870 Phone: 714-701-3162 Fax: 714-701-3128 Well 5 Pumping Equipment & Installation Quote 27010 Thursday, March 11, 2010 Prepared For: Anthony Manzono, P.E. Sr. project Manager Prepared By: Dennis Skinner Account Manager Description: Pumping Equipment & Installation Thank you for choosing Layne Christensen Company, a leader in groundwater development. Layne Christensen continually works to tailor unique and practical solutions using Layne products and services to meet individual client needs within the water community. Layne Christensen has been maintaining life's most vital resource since 1882. Our full range of water-related services encompasses site selection, well field design and development, pump installation and repair, water treatment, aquifer maintenance and remediation, and well rehabilitation. Thank you again for choosing Layne Christensen Company. As a representative of the company's Fontana, California based district office, I realize that Layne possesses the experience and technical expertise to solve your complex water supply issues. We will diligently work in a consistently courteous and professional manner to meet your specific site conditions and needs. We look forward to becoming your sole source provider for water-related services. W Professional Servicesfor Water Systems 1 Soject Estimate r Company: Yorba Linda Water District Date: March 11, 2010 Contact: Anthony Manzono, P.E. Estimated By: Dennis Skinner Address: 1717 E. Mira Loma Location: Well 5 City, State, Zip: Placentia, Ca 92870 Prevailing Wage: Yes Project: Furnish and Install new pumping equipment Tax Rate: 8.75% Phone: 714-701-3162 Quote Number: 27010 Fax: 714-701-3128 Description Unit • Total Labor Rig, 3 man crew, Install pump and perform start up, mob and demob. LS 1 $6,420.00 $6,420.00 Shop Labor to prepare pump for installation including cleaning and painting existing discharge head. LS 1 $2,074.00 $2,074.00 Freight and Testing New Material Freight LS 1 $2,183.00 $2,183.00 Non Witnessed Bowl Performance Test LS 1 $942.00 $942.00 Materials Suction Pipe 10'x 10" Steel LS 1 $370.00 $370.00 316 Stainless steel cone strainer LS 1 $712.00 $712.00 Goulds 14RJHC 4 Stage Bowl Assembly LS 1 $6,251.00 $6,251.00 416 Stainless steel lineshaft 2 3/16° x 10' EA 28 $335.00 $9,380.00 Column Pipe 10" x 10' EA 28 $500.00 $14,000.00 Bronze retainers with rubber inserts EA 28 $94.00 $2,632.00 Column pipe nipple 10" x 2' LS 1 $377.00 $377.00 Stuffing box bearing LS 1 $384.00 $384.00 Stuffing box packing LS 1 $123.00 $123.00 416 Stainless steel headshaft LS 1 $870.00 $870.00 Adjusting Nut, gib key, and lock screw LS 1 $326.00 $326.00 1/4" Stainless steel airline and direct read guage LS 1 $654.00 $654.00 Misc consumables LS 1 $362.00 $362.00 Materials $36,441.00 Freight and Testing $3,125.00 Labor $8,494.00 Subtotal $48,060.00 Sales Tax $3,188.59 Clarifications Total $51,248.59 L Client to pro%idc Icgal accc- 2. Clicnt to provide all applicable permits. 3. Clicnt to provide on-site water eoureC. 4. This quote is valid lot 30 days from above date. 5. Based Upon Laync Chni tcnscn's attached Tcrmc & Conditions. 6. Layne's payment ternx are'Tet Duc Upon Receipt OI lmoice". 7. This CCtimatC NN ill bC cubjCCt to a IiICI RUrcha ,1C pcr the attached Terms & Conditions. S. Signing this project CCtimatC authorizes Layne Christensen Company to proceed with your project. 9. Fuel Surcharge applies. Sce attached Tcrmc and Conditions. 10. Prevailing wage rates apply. Layne Christensen Company Client: Yorba Linda Water District 311112010 8/5/211118 Dennis Skinner. Account Manages DATE DATE Thank you for the opportunity to be your water resource solution. Professiowl Sai ices for Warer Srsrents ITEM NO. 3.3 AGENDA REPORT Meeting Date: April 1, 2010 Budgeted: Yes Total Budget: $5.6M To: Planning-Engineering- Cost Estimate: $5.6M Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200814 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Hank Samaripa, Project CEQA Compliance: MND Engineer Subject: Mitigated Negative Declaration, Highland Booster Station Replacement Project SUMMARY: An Initial Environmental Study (IES) under the California Environmental Quality Act has been prepared for the Highland Booster Station Replacement Project. The analysis in the IES indicates that the proposed Project can be implemented without causing significant adverse environmental impacts with the incorporation of mitigation measures for specific issues, as summarized on the enclosed Mitigation Monitoring and Reporting Plan. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors adopt the Mitigation Monitoring Plan; find and declare that the proposed Project, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. DISCUSSION: The Initial Environmental Study (IES) and supporting environmental analysis for the Highland Booster Pump Replacement Project found that the proposed Project will not have a significant impact on the environment in all CEQA guideline categories when mitigating measures are included in the project. To address noise concerns, mitigation measures were identified for the construction phase and for long-term operation and incorporated into the Project. These measures include full compliance with local noise ordinances and the requirements that all construction equipment be properly tuned and maintained.Other mitigating measures identified for the Project include restrictions on disturbing nesting habitat for native bird species, monitoring for potential cultural resources and monitoring for potential hazardous materials. The Project construction documents and specifications incorporate the identified mitigation measures. Pursuant to CEQA Guidelines, copies of the IES were distributed to various responsible agencies for public review and comment. Only the California Department of Transportation provided review comments, which stated that if there is work in a State Right of Way, an encroachment permit is required. (Note that the Project has no work on State property.) Copies of the IES and Mitigated Negative Declaration are on file and available for review in the office of the Engineering Manager. PRIOR RELEVANT BOARD ACTION(S): On July 9, 2009 the Board of Directors approved the award of the Professional Services Agreement for the Highland Booster Pump Station Replacement Project to MWH Americas, for a fee not to exceed $469,593. On January 28, 2010 the Board of Directors approved Amendment No. 1 for a fee not to exceed $91,940. On February 11, 2010 the Board of Directors approved Amendment No. 2 for a fee not to exceed $18, 929. ATTACHMENTS: Narn9: Description: u : MitNegDecPlan032210.PDF MitNegDec Backup Material MITIGATION MONITORING AND REPORTING PLAN YORBA LINDA WATER DISTRICT HIGHLAND BOOSTER PUMPING STATION REPLACEMENT PROJECT Biological Resources BIO-1: Should vegetation clearing activities be scheduled to take place during peak nesting season (March 1 through September 15), native bird nesting surveys will be performed by a qualified biologist prior to vegetation clearing in conformance with CDFG requirements. All active nests will be plotted on a map with an associated buffer. Impact: Birds protected by the Migratory Bird Treaty Act may nest in trees adjacent to the proposed construction Party Responsible for YLWD Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Nesting surveys performed by qualified biologist hired by YLWD Documentation of Compliance: Date: Initial: BIO-2: Should eucalyptus or other ornamental tree be impacted within the raptor breeding season (February 1 through August 31), a survey for active raptor nests in conformance with CDFG requirements will be required seven days prior to the commencement of any construction activities. Any occupied nests found during survey efforts will be mapped on the construction plans. Some restrictions on construction activities may be required in the vicinity of the nest until the nest is no longer active as determined by a qualified biologist. Impact: Raptors may nest in trees adjacent to the proposed construction Party Responsible for ~YLWD Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Nesting surveys performed by qualified biologist hired by YLWD Documentation of Compliance: Date: Initial: Cultural Resources CUL-1: The Project specifications shall state that if previously unidentified and potentially significant archaeological resources (e.g., stone artifacts, dark ashy soils or burned rocks, or old glass, metal, or ceramic artifacts) become apparent during ground disturbances, work in that location shall be diverted and a qualified archaeologist shall be contacted immediately to evaluate the nature and significance of the find. Additional archaeological surveys will be needed if project limits are extended beyond the present survey limits. Impact: Unknown archaeological resources could be encountered during construction Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Evaluation of find(s) by a qualified archeologist hired by YLWD Documentation of Compliance: Date: Initial: CUL-2: A qualified paleontologist shall be retained by YLWD. A pre-construction meeting will be conducted in which the qualified paleontologist shall explain the procedures necessary to protect and safely remove potentially significant fossil materials for study and curation. The qualified paleontologist shall be retained thereafter on an on-call basis to identify and evaluate potential cultural resources should any be encountered during Project construction. Impact: Unknown paleontological resources could be encountered during construction Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: E Monitoring Method: Pre-construction meeting conducted by a qualified paleontologist hired by YLWD and on-call evaluation by the paleontologist Documentation of Compliance: Date: Initial: CUL-3: Any fossils and associated geologic data collected during the project earthmoving shall be prepared and identified by a qualified paleontologist. Excavated significant fossil finds shall be donated with funding for stabilization, identification, and curation on a first right-of-refusal basis, to an appropriate institution that has a retrievable collection system and an educational and research interest in the materials (e.g., the Orange County Natural History Museum). A final report prepared by the qualified paleontologist detailing findings and disposition of specimens shall be submitted to the Orange County Current and Advanced Planning Department and/or the City of Yorba Linda. Impact: Unknown paleontological resources could be encountered during construction Party Responsible for YLWD Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Identification of find(s) by a qualified paleontologist Documentation of Compliance: Date: Initial: CUL-4: If human remains are discovered, the Orange County Coroner's office must be notified immediately under state law (California Health and Safety Code § 7050.5) and all activities in the immediate area of the find must cease until appropriate and lawful measures have been implemented. If the Coroner determines that the remains are Native American, the Coroner shall contact the NAHC (California Public Resources Code § 5097.98). The NAHC will designate a Most Likely Descendent who will make recommendations concerning the disposition of the remains in consultation with the lead agency and Project archaeologist. Impact: Unknown human remains could be encountered during construction Party Responsible for YLWD Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: On site inspection during construction Documentation of Compliance: Date: Initial: Hazards and Hazardous Materials HAZ-1: If contaminated soil is encountered during construction, the Orange County Health Care Agency (HCA) in Santa Ana, the local Certified Unified Program Agency (CUPA), will be notified of the discovery. The impacted soil will be handled and disposed of in accordance with the requirements of the CUPA. Impact: Project construction may encounter contaminated soils Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD and HCA Monitoring: Monitoring Method: On site inspection during construction Documentation of Compliance: Date: Initial: Noise N0I-1: Construction noise shall be reduced by sound barriers at construction sites and by prior notification of construction timing and duration and request that windows be kept closed during that period. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial- N01-2: All construction equipment, stationary or mobile, shall be equipped with properly operating and maintained mufflers. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: N0I-3: The following maximum equipment sound levels shall be included in the procurement specifications for the project: Maximum Equipment Noise Levels for Proposed Project Construction Maximum Sound Maximum Sound Equipment Item Power Level, LW, Pressure Level, LP, Under Full Load Under Full Load Right angle drive 99 dB(A) 3 feet 88 dB(A) 3 feet Gas engine mechanical noise 114 dB(A) 3 feet 103 dB(A) 3 feet Gas engine exhaust, unsilenced 125 dB(A) 3 feet 114 dB(A) 3 feet Electric vertical turbine pump motor 108 dB A 3 feet 97 dB(A) 3 feet PLC cabinet A/C outlet 71 dB(A) 3 feet 60 dB(A) 3 feet Transformer in electrical room 55 dB(A) 3 feet 44 dB(A) 3 feet Exhaust fan 59 dB(A) 3 feet 48 dB(A) 3 feet Transformer outdoors 71 dB(A) 3 feet 60 dB(A) 3 feet Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise generation and report violations Documentation of Compliance: Date: Initial: N0I4: The northeast, southeast, and southwest exterior walls of the pump station, as well as the wall separating the pump room from the electrical room, shall be constructed using 12 inch- thick solid-grouted concrete blocks, and shall be covered on both the exterior and interior sides with two coats of latex paint or sealer. The northwest exterior wall of the pump station shall be constructed of minimum 8 inch thick tilt-up concrete panels. All walls shall be constructed full height and shall be constructed airtight. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor _ Implementation: Agency Responsible for YLWD _ Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-5: The roof of the pump station shall be constructed with minimum 3.25 inch-thick lightweight concrete over metal decking. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor - - Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review roof specification and construction and report violations Documentation of Compliance: Date: Initial: N0I-6: All personnel and access doors, both exterior and interior, shall be sound-rated assemblies that provide the following minimum octave band sound transmission loss values: 63 Hz 125 Hz 250 Hz 500 Hz 1 kHz 2 kHz 4 kHz 23 dB 23 dB 43 dB 41 dB 42 dB 43 dB 51 dB This may be achieved with an Industrial Acoustics Company (IAC) Noise-Lock door or equivalent providing a sound transmission class (STC) rating of 43. Door hardware, frames and seals shall be utilized and installed in strict conformance with manufacturer's instructions in order to maintain the acoustical performance of the doors. Such requirements may include, but are not limited to: the use of gasket seals and drop seals at the perimeter of the doors, and astragal seals. The perimeters of all door frames shall be sealed to the exterior wall construction with a weather-resistant sealant. Roll-up doors shall not be used. All doors shall be kept closed when not in use and shall not be left open for ventilation purposes. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for Implementation: YLWD and Contractor Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: N0I-7: All exterior and interior windows shall provide a minimum sound transmission class (STC) rating of 43. The perimeters of all window frames shall be sealed to the wall construction with a weather-resistant sealant. The windows above the personnel doors shall be fixed assemblies rather than operable transom assemblies. Impact: Construction will occur in the immediate vicinity of sensitive _ y receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-8: All ventilation louvers shall be acoustical louvers that provide the following minimum octave band sound transmission loss values: 63 Hz 125 Hz 250 Hz 500 Hz 1 kHz 2 kHz 4 kHz 8 kHz 5 dB 7 dB 11 dB 12 dB 13 dB 14 dB 12 dB 9 dB This may be achieved with Industrial Acoustics Company (IAC) Noiseshield Model R louvers or equivalent. The louvers shall be sealed airtight to the exterior fagade in which they are installed. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for ; YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: N0I-9: The roof access hatches shall be insulated metal assemblies designed for noise control, and shall be sealed airtight with neoprene compression gaskets when closed. The hatches shall be kept closed when not in use. Impact: Construction will occur in the immediate vicinity of sensitive _ receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-10: Skylights shall not be permitted. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-11: At least 1,000 square feet of the walls and ceiling shall be covered with acoustical panels that provide the following minimum octave band absorption coefficients: 125 Hz 250 Hz 500 Hz 1 kHz 2 kHz 4 kHz 0.86 0.89 0.93 0.89 0.84 0.77 This may be achieved with Industrial Acoustics Company (IAC) Model NF-I-4-P Noise-Foil sound absorptive panels or equivalent. The panels shall be attached per the manufacturer's instructions and specifications. The panels shall be distributed evenly over the walls and ceiling rather than concentrated at any one location. In distributing the material, the following shall be considered: (a) The panels shall be attached with a Type A mounting; (b) Panels placed in corners will provide greater benefit than those placed in the field of a wall or ceiling; and (c) Panels placed at the intersection of two walls or at the intersection of the walls and the ceiling will provide greater benefit than those placed in the field of the walls. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-12: The exhausts of the two pump engines shall be fitted with hospital grade silencers that provide the following minimum octave band insertion loss values: 63 Hz 125 Hz 250 Hz 500 Hz 1 kHz 2 kHz 4 kHz 8 kHz 36 dB 42 dB 42dB 40 dB 37 dB 37 dB 37 dB 40dB This may be achieved with Johnson Matthey QX Model silencers or equivalent. The silencers shall be installed within the interior of the building. The exhaust pipes and silencers shall be resiliently isolated from the building structure with suitable hangers and mounts. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for i YLWD and Contractor Implementation: ! Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-13: The rooftop exhaust fans shall be fitted with silencers that provide the following minimum octave band insertion loss values: 63 Hz 125 Hz 250 Hz 500 Hz 1 kHz 2 kHz 4 kHz 8 kHz 5 dB 7 dB 15 dB 18 dB 17 dB 12 dB 10 dB 10 dB This may be achieved with Industrial Acoustics Company (IAC) Model 3LFM silencers or equivalent. The silencers shall be sealed airtight to the roof structure. The SMACNA guidelines shall be followed with care when attaching the silencers to the exhaust fans. Impact: Construction will occur in the immediate vicinity of sensitive _ receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-14: All rotating equipment items shall be properly balanced to minimize noise from vibration. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-15: The proposed engines shall be mounted on concrete bases having a mass at least twice the mass of the engine. The concrete bases shall be isolated from the building foundation with suitable vibration isolation. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLW D Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-16: All pipes, conduits and ducts shall be resiliently isolated from the building structure. Impact: Construction will occur in the immediate vicinity of sensitive _ receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-17: All pipes, conduits, electrical connections, ducts, etc., shall be attached to the mechanical equipment with slack, flexible connectors or conduits. The flexible connectors shall be as close to the mechanical equipment as possible. Best performance is achieved when the connector is installed in a pipe that is parallel to the equipment shaft. Impact: Construction will occur in the immediate vicinity of sensitive _ receptors_ Party Responsible for Implementation: YLWD and Contractor ~J Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-18: Where an above-ground hose, pipe or conduit penetrates a wall, the penetration shall be made through a prefabricated split metal sleeve. The hose/pipe/conduit shall float inside the sleeve with a resilient material filling the gap. The gap between the metal sleeve and the wall shall be grouted or packed airtight. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for _ I YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: NOI-19: Pipes and conduits through the roof deck shall be centered in an opening with a diameter about 1/8 inch larger than the outside diameter of the pipe or conduit. The opening shall be sealed with mineral fiber all around with resilient (non-hardening) caulk on both sides. If a steel pipe clamp is required, it shall be isolated from the deck with properly sized spring isolators. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site inspector shall review noise control measures and report violations Documentation of Compliance: Date: Initial: ITEM NO. 3.4 AGENDA REPORT Meeting Date: April 1, 2010 Budgeted: Yes Total Budget: $5.6 Million To: Planning-Engineering- Cost Estimate: N/A Operations Committee Funding Source: Water Revenue Bond From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 200814 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Yes Prepared By: Hank Samaripa, Project CEQA Compliance: MND Engineer Subject: Brand Name Requirement for Highland Booster Station Project SUMMARY: During the project design and subsequent reviews, District staff and the consultant team determined that several key design components and manufactured parts from a specific supplier were desired in order to match other products already in use in the District's water system. Staff reviewed the possibility of requiring brand name items with legal counsel. Counsel determined that per the Public Contract Code, Section 3400, a Board finding is required to approve a brand-name requirement. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Brand Name Requirement for the Highland Booster Station Project for the items listed on Exhibit A of the attached staff report. DISCUSSION: During the design process and reviews, District staff and the design team determined that several key design components and manufactured parts were desired from specific suppliers in order to match products already in use in the District's water system. Legal counsel informed District staff that a brand-name requirement cannot be used unless the Board makes a finding per Public Contracts Code Section 3400 that the brand name requirement is necessary in order to match other products already in use in the District's water system. A copy of the staff report setting forth the reasons for requiring brand-name components and parts for the Highland Booster Station Project is attached. PRIOR RELEVANT BOARD ACTION(S): On July 9, 2009, the Board approved the award of the Professional Services Agreement for the Highland Booster Station Project to MWH Americas for a fee not to exceed $469,593. On January 28, 2010, the Board approved Amendment No. 1 for a fee not to exceed $91,940. On February 11, 2010, the Board approved Amendment No. 2 for a fee not to exceed $18,929. ATTACHMENTS: Name: Description: Type: STAFF REPORT Brand-Name Reqmt 25Mar10.pdf Brand-Name Reqmt Staff Rept Backup Material Yorba Linda Water District, STAFF REPORT DATE: March 25, 2010 TO: STEVE CONKLIN FROM: HANK SAMARIPA SUBJECT: REQUEST FOR BRAND NAME COMPONENTS AND PARTS -HIGHLAND BOOSTER STATION REPLACEMENT PROJECT BACKGROUND During the planning and design phases for a District improvement project, the Engineering Department meets with and solicits input from the Operations Department which will operate the new elements. The Operations Department has certain maintenance history and training with certain brand name components and parts in the District's system. For certain projects, the Operations Department has requested that bid specifications require a part by brand name in order to improve the efficiency of operating and maintaining the District's water system. However, Public Contract Code Section 3400 (b) prohibits the drafting of specifications in a manner that will limit bidding to one specific concern, or call for a designated item by specific brand or trade name, unless the specifications are followed by the words "or equal," and which would allow the bidders to furnish an equal item. However, there are exceptions to this rule that support requiring brand name components and parts if the District's Board makes certain findings. Per Section 3400 (c), the "or equal" rule is not applicable when the awarding authority makes a finding that the item as specified by the brand name is needed for one of the following reasons: (1) In order that a field test or experiment may be made to determine the product's suitability for future use. (2) In order to match other products in use on a particular public improvement either completed or in the course of completion. (3) In order to obtain a necessary item that is only available from one source. (4) In an emergency situation as described in detail in Section 3400. WATER SYSTEM COMPONENTS AND PARTS The District has a complex assortment of mechanical, electrical, and instrumentation components that are integrated into one public improvement - its water system. The use of different brand name components and parts for its water system creates inefficiency because the District must maintain a large inventory of said parts. In addition, the District's staff must be familiar with different maintenance and repair schedules/procedures for these parts, thus requiring a large amount of training. Requiring a brand name for certain components and parts would permit the District to maintain a smaller inventory (for example, one part in inventory could serve as a back-up replacement for several sites, whereas, if five sites had five parts made by five different manufactures, the District would be required to keep one back-up part for each site), lessen the risk of incompatible products, lessen the amount of time required to diagnose problems, and lessen training costs related to maintenance and repair (for example, instead of requiring expertise regarding the nuances of five different brand name parts, District staff would only be required to know how to maintain and repair one brand name part). During the final design development for the Highland Booster Station Replacement Project, it was determined that several key operating components and parts for the project should be specified with a brand name in order to match other components and parts in use in the District's water system. As set forth in the attached Exhibit A, the components and parts listed are either already in a vast majority of District facilities or are part of a movement to modernize certain District facilities. SUMMARY The District has a complex assortment of mechanical, electrical, and instrumentation components unique to its system. Requiring brand name components and parts to match other components and parts already in use in the District's water system is in the best interest of the District because it will permit the District to maintain a smaller inventory of parts, lessen the risk of incompatible products, and lessen the amount of time required to diagnose problems and perform maintenance and repair. Therefore, it is the recommendation of Engineering and Operations staff that the specified components and parts in Exhibit A to the staff report be specified by brand name for the Highland Booster Station Replacement Project in order to match other products already in use in the District's water system. EXHIBIT A BRAND NAME REQUIREMENT HIGHLAND BOOSTER STATION REPLACEMENT March 25, 2010 Name of Reviewers: Rick Walkemeyer, John DeCriscio, and Mike Kiddie Departments: Information Systems, Production, Operations Product Function Manufacturer 1. Gas Engine (365bhp) Primary gas engines for the District Caterpillar Use in water system: 10 of 13 District gas engines are Caterpillar 2. Diaphragm Control Valves Control water flows Cla-Val Use in water system: 30 of 38 control valves at District booster stations are Cla-Val 3. Air Fuel Ratio Controller Control emissions from gas engines Mec-R Use in water system: 10 of 13 of the gas engines air-fuel ratio controllers are Mec-R. 4. Gas Meter for interior space Measure gas fumes inside booster station MSA Use in water system: 5 of 7 District gas meters in pump rooms are manufactured by MSA. 5. Gas Engine Control Engine control interfaces with air fuel controller Murphy Use in water system: 10 of 13 District's gas-engine controllers are manufactured by Murphy. 6. Process Controller (PLC) Automatic Control Logic (Modicon) Schneider Elec. Use in water system: Used at all District booster stations 7. Pressure Switches High and low pressure measurement Mercoid Use in water system: In place at 10 of 12 pump stations. 8. Magnetic Flow Meter Flow measurement at booster stations ABB Use in water system: In place at 5 of 6 locations with mag meters. ITEM NO. 4.1 AGENDA REPORT Meeting Date: April 1, 2010 Subject: Monthly Groundwater Producers Meeting Report ATTACHMENTS: Name: cv,r i~a$icri: a ype: GWP MtgNotes 10Mar10.pdf Monthly Groundwater Producers Meeting Report Backup Material Yorba Linda Water District MEMORANDUM DATE: March 11, 2010 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Pat Grady, Assistant General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, March 10, 2010 John DeCriscio and I attended the Groundwater Producers (GWP) Meeting on March 10 at OCWD. Items presented and discussed include the following: 1. Water Quality Update. OCWD staff reported on the schedule for preparation of the 2010 Consumer Confidence Report, for which OCWD is providing input and assistance. In addition, an update on the Federal Unregulated Contaminant Monitoring Regulation Phase 2 was provided. 2. Santa Ana River (SAR) Flow Analysis. OCWD staff provided a summary of conclusions on the "White Paper-Recent Changes in Santa Ana River Discharge." The conclusions are: • The decrease in base flow at below Prado Dam for the most recent 10-year and 4-year periods is primarily due to decreased non-storm discharge, decreased rising groundwater and decreased wastewater discharge. • The decrease in rising groundwater in this reach is probably due to increased groundwater production and drought. 3. SAR Sediment Removal Study Final Report. OCWD reported on the completed study, which evaluated the feasibility of removing sediment from SAR water to increase performance (i.e., percolation rate and duration) of the District's existing recharge facilities and potential future subsurface recharge systems. Through the study they identified five and determined two technologies effective at removing sediment and increasing percolation rate. The two technologies were pilot tested and recommended for additional evaluation. A work scope will be developed, and if approved by the Board, larger-scale testing will take place with river water with percolation in Olive Basin and Riverview Basin. 4. Review of Draft OCWD FY10-11 Budget. OCWD reported on the first draft of its new budget presented to Board, along with the proposed water budget. The proposed Replenishment Assessment (RA) and Basin Production Percentage (BPP) 1 remain unchanged at $249/AF and 62%, respectively. The current total budget is $155.4 M and that proposed is $157.1 M. They propose $3.6 M for the Water Fund, which will increase the balance to $57.5 M. That would allow for purchase of approximately 118,000 AF of MWD replenishment water at future replenishment rates, if and when available. This volume equals 50% of the amount necessary to recharge the basin to the target overdraft range of 125,000 AF. 5. IRWD Wells 21 and 22 BEA Exemption Request. OCWD staff reported that IRWD is applying for a Basin Equity Assessment (BEA) Exemption for its proposed Wells 21 and 22 Project in Tustin. The wells, located southeast of the intersection of the 55 and 5 freeways, were drilled in 1992 but never used due to nitrate concentration above drinking water standard and TDS above recommended standard. IRWD proposes to construct a 5-mgd Reverse Osmosis treatment plant to reduce the parameters to drinking water standards. They are pursuing a USBR grant, a MWD LRP operating subsidy and BEA relief from OCWD, for the estimated $44 M treatment plant and pipeline project. There was considerable discussion at the Groundwater Producers meeting on why needed, impact on Tustin and other producers, and why more BEA exemptions at the expense of other producers. This item will go to OCWD Board for consideration in April. 6. GWMP BPP Projections. Deferred to next month. 7. Continued BEA Methodology Discussion as Proposed by Mesa Consolidated WD. Mesa is proposing that the BEA be based upon MWDOC melded marginal rate instead of the MWD Tier 2 rate for MWDOC member agencies. Due to time constraints, this was deferred to a planned conference call for interested parties. 8. Other. OCWD reported that the Board has decided to submit a letter requesting capacity in the Poseidon Huntington Beach desal project. 2 ITEM NO. 4.2 AGENDA REPORT Meeting Date: April 1, 2010 Budgeted: N/A To: Planning-Engineering- Operations Committee Funding Source: Multiple Funds From: Ken Vecchiarelli, General Account No: N/A Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Capital Improvement and Replacement Projects Budget SUMMARY: As part of the development process for the FY 2010/11 Budget, the proposed Capital Improvement and Replacements Projects Budget will be presented to the Planning-Engineering-Operations Committee for review and discussion. That document is being prepared and refined by staff and will be provided as a hand-out at the April 1 PEO Committee meeting. For background information, a copy of the Five-Year Capital Improvement Program (FY 2009/14) is attached. That CIP was approved by the Board for FY 2009/10. The proposed project list for 2010/11 will present the status of those projects, plans for upcoming years, and the addition of newly proposed projects. ATTACHMENTS: Name: _Des°:Cripstion: Type: Five Yr CIP FY 2009-10 Budget.pdf Five Yr C I P FY 2009/10 Budget Backup Material Yot-ba Linda Water District FY 2009110 Budget Five-Year Capital Improvement Program (FY 2009/14) Previously Approved Projects FY 2009110 FY 2010111 FY 2011112 FY 2012113 Total Highland Reservoir 3,952,000 1,224.000 5,176,000 New Well 20 590;000 1,025:000 1,615,000 Wells 1,5,12 Upgrade 190,000 190,000 OC-51 Upgrade 100,000 100,000 Fairmont BPS Pump Retrofit 400,000 400,000 Zane Reconfig- Pipelines 1,300,000 1;300,000 San Antonio PRS Upgrades 270,000 270,000 Hidden Hills Reservoir 5,500,000 5.500,000 Fire Flaw Impvmts Via Serena & Ohio 25.000 100,000 125,000 Lakeview Sewer Lift Sta Upgrade 220,000 220,000 Anaheim lnterties 150.00Q 150,000 Lakeview Fencing & Landscaping 210,000 210,000 CIS Implementation 100,000 100,000 Fairmont Site Improvements 300,000 300,000 Foxtail Pipeline 50,000 195,000 245,000 Elk Mtn- Reservoir Site Impvmts. 300,000 300,000 Palm Ave BPS Replacement 540,000 2,160,000 2,700,000 5,400,000 Zone 5 BPS 270,000 270,000 540,000 1,080,000 FY 2007-12 Program SUBTOTAL $13,767,000 $5,674,004 $3,240,000 $22,681,000 Flew Projects for CtP Plumosa Site Redevelop. Study 50,000 50,000 Asset Management Plan 120,000 120,000 Sewer Master Plan 350,000 350,000 CMMS Implementation 200,000 200,000 Zone Interconnect Stub-ups (3) 120,000 120,000 Corrosion Monitoring Program 20,000 20,000 Valley View Pipeline Replacement 120,000 120,000 Blair Drive Pipeline Replacement 50,000 50,000 Highland Pipeline Replacement 120,000 120,000 Plumosa Water Line Relining 110,000 110,000 Bastanchury Pipeline Replacement 1,300,000 1,300,000 Vista del Verde Valve Replacement 500,000 500,000 1,000,000 Highland BPS Replacement 1,000,000 6,500,000 7,500,000 Mixing/Re-Chlor Facil at 2 Res Sites 100,000 100,000 Non-Pot WaterFacii for brig Use 900,000 900,000 1,800,000 West Wellfield 500,000 2,500,000 3,000,000 3,000,000 9,000,000 Proposed New Projects SUBTOTAL $4,560,000 $10,500,000 $3,900,000 $3,000,000 $21,960,000 COMBINED TOTAL $18,327,000 $16,174,000 $7,140,000 $3,000,000 $44,641,000 Page 131 ITEM NO. 4.3 AGENDA REPORT Meeting Date: April 1, 2010 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Dosciiption: a ype: CIP Rept Apr10.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2010 New Information since Last Report is Shown in Red IN CONSTRUCTION IN DESIGN Project Current Status Next Actions Comments 1 Highland Reservoir First roof pour completed. Placing rebar for second roof On schedule with no significant Budget: $11,200,000 Job No. 200309 MET thru MWDOC regarding pour. issues outstanding. Project Contact: Joe Polimino the 7 comments received in receipt of MET's 2nd response. MET might bring forth. Planned Completion Date: August 2010 MET's letter. Waiting to hear 2 Hidden Hills Res & Santiago BPS Roof complete. Removing Stripping inside forms, Received verbal approval from State Budget: $7,000,000 Job No.200028 shoring, set internal stair units. finishing walls, forming Parks for construction of paved Project Contact: Joe Polimino Set new pumps at Santiago hatches, installing pipe access road to reservoir. Planned Completion Date: July 2010 BPS. Placing storm drain pipe. 3 Photovoltaic Panels —Admin Bldg City of Placentia issued a Shutdown of Main Richfield Commissioning and final inspection Budget: $250,000 Job No. 200912 permit to construct. Solar Panel transformer and tie -in to the to be coordinated with various Project Contact: Hank Samaripa installation April 5 -16. Admin Bldg Main Electrical agencies. Training and final punch Planned Completion Date: May 2009 April 23�d after 6PM. list to be prepared. 4 Wells 1, 5 and 12 Upgrade Analyzing W -12 electric motor Finalize W -12 motor Well 5 was successfully test - Budget: $190,000 Job No. 200813 replacement. Seeking Board replacement specifications. pumped at original design flow rate. Project Contact: Anthony Manzano authorization for W -5 pump Proceed with W -5 pump Project Completion: TBD installation. installation. 5 Well 20 Board awarded drilling contract Drilling expected to start Well drilling and well development Budget: $2,000,000 Job No.200711 to Bakersfield Well & Pump, March 29. Wellhead to be completed in 60 days. Project Contact: Anthony Manzano and Wellhead Equipping design Equipping design to Planned Completion Date: TBD to Civiltec Engineering Inc. commence by April 1. IN DESIGN Project Current Status Next Actions Comments 1 OC -51 Connection Upgrade District provided responses to Meet with MWDOC staff to Coordinate w/ MWDOC staff to Budget: $242,000 Job No. 200815 MET thru MWDOC regarding discuss further plans upon address any additional concerns Project Contact: Derek Nguyen the 7 comments received in receipt of MET's 2nd response. MET might bring forth. Planned Completion Date: TBD MET's letter. Waiting to hear back from MET. 2 Highland Booster Station Upgrade 90% plans and specs due first Review Plans and Specs of Coordinate Reservoir and Booster 1 Budget: $6,000,000 Job No. 200814 week of April. Sole- Source 90% design. Prepare Station site work construction. Project Contact: Hank Samaripa Justification and Mitigated Invitation -to -Bid documents Review SCE and Gas Co. rebate Planned Completion Date: Mid 2011 Negative Declaration prepared and decide on advertisement opportunities for the Highland BPS Project Contact: Hank Samaripa for Board consideration. date and final bid date. Replacement Project. 3 Anaheim Intertie Connection Review 100% plans and Determine construction Evaluate bids and select General 2 Budget: $250,000 (YLWD Share) specifications. Prepare a short- advertisement date with Contractor. Coordinate with Job No. 200906 list of General Contractors for Anaheim for project. Anaheim Public Works. Project Contact: Hank Samaripa construction phase. customers to Malcolm Pirnie Planned Completion Date: March 2010 and available sewer -flow IN PLANNING Project Current Status Next Actions Comments 1 Fairmont Site Improvements Agreement approved by S &S has proposed a code Present schedule to Operations and Budget: $300,000 (YLWD share) Board. Waiting for signed update review by City. Production departments. Job No. 200803 agreement from S &S. S &S Contact S &S for preliminary Project Contact: Hank Samaripa has delayed signing pending kickoff meeting to establish Planned Completion Date: TBD completion of other priorities. schedule. 2 Recycled Water Study District executed Professional Provide updated irrigation Coordinate and begin work with Budget: $1,800,000 Job No. 200807 Services Agreement with demand data and projected Consultant on project tasks. Project Contact: Derek Nguyen Malcolm Pirnie Inc. customers to Malcolm Pirnie Planned Completion Date: TBD and available sewer -flow monitoring data 3 West Wellfield Project Investigating additional Review hydrogeology data and May retain a Property Acquisition Budget: $9,000,000 Job No. potential well sites east of contact land owners to Firm for assistance. Project Contact: Anthony Manzano Tustin Avenue determine if there is interest in Planned Completion Date: TBD selling small site for well. 4 Asset Management Plan (AMP) Carollo preparing final AMP Carollo to conduct training Follow up with GIS on correcting Budget: $120,000 Job No. 200909 report for the District and for module for the AMP project. discrepancies on the District water Project Contact: Hank Samaripa final distribution. Schedule to be determined. and sewer Atlas Maps. Planned Completion Date: Feb. 2010 5 Sewer Master Plan (SMPU) Staff and Consultant working Final stage of flow monitors set Flow monitoring expected to be Budget: $350,000 Job No. 200916 on setting flow monitors. to capture dry and wet weather complete by early April. GIS Project Contact: Anthony Manzano Sewer system GIS database flows. system to be updated by late April. Planned Completion Date: August 2010 being updated. 6 Lakeview Grade Separation Discussing Lakeview, at Final pipeline relocation Awaiting OCTA decision to Budget: TBD Job No. 201002 Orangethorpe Ave., pipeline alignment to be determined and determine agency financially Project Contact: Anthony Manzano relocation scenarios with design work to commence. responsible for pipe relocation. Planned Completion Date: Sept. 2013 OCTA representatives. CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING 1. Zone 5 (1000) Booster Station ($1,080,000) 2. Fairmont Booster Station Reconfiguration ($400,000) 3. Foxtail Drive Pipeline ($245,000) 4. Elk Mountain Reservoir Site Improvements ($300,000) 5. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)