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HomeMy WebLinkAbout2010-04-01 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING April 1, 2010 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on water production in March, noting that we have met our MWD CUP obligation and, at the request of MWDOC, are planning to take an additional 600 AF of CUP water between now and the end of June, with no financial impact to YLWD. This will be the last of the MWD water in the basin stored under the CUP. Overall, the District's water demand is 6.9% under the target reduction of 10% for conservation. 2.2. Monthly Preventative Maintenance Program Report Mr. Cory reported on the status of the PM Program through March. He noted that we are on target to meet our PM goals for the year, except for sewer televising. We fell behind because equipment was out for repair, though now back in operation and catching up. The budget for FY 10-11 includes a spare crawler unit for the video unit, which should significantly reduce equipment down-time in the future. 3. ACTION CALENDAR 3.1. Urgent Pipeline Replacement Project, Ohio Street North of Oriente Drive Mr. Vecchiarelli and Mr. Cory reported on the pipeline failure on Ohio Street on March 27 and the process to restore service. Mr. Vecchiarelli noted that the pipeline along Ohio was constructed in sections between 1938 and 1948 and has had several breaks over the last 10 years. Due to the need for continuing repairs and the risk liability, moving forward with immediate replacement is recommended by staff. Following discussion, the Committee supported staff recommendation to move forward immediately to retain an engineering consultant for design of the 1 replacement water line in Ohio Street from Yorba Linda Boulevard northerly to its terminus at J & J Lane, approximately 3400 feet. 3.2. Well 5 Pump Installation for the Well Rehabilitation Project Mr. Conklin reported that rehabilitation testing of Well 5 has been completed and quotes were solicited for the installation of a new pump. He also reported that a low-bid of $51,249 was received from Layne Christensen Company, which was reviewed and accepted by staff. In order to minimize lost well-production and the cost impacts of purchasing additional import water, staff directed Layne to commence work after completion of contract documents. Following discussion, the Committee supported staff recommendation that the Board ratify execution of the agreement with Layne Christensen. 3.3. Mitigated Negative Declaration, Highland Booster Station Replacement Project Mr. Conklin reported that the initial environmental study in conformance with CEQA was completed by MWH, the District's consultant for the Highland Booster Station Project. The analysis indicates that the proposed project can be implemented without causing significant adverse environmental impacts with incorporation of mitigation measures summarized in the Mitigation Monitoring and Reporting Plan prepared for the project. Following discussion, the Committee supported staff recommendation that the Board adopt the Plan, find that the Project with incorporation of the mitigation measures, will not have a significant effect on the environment, and authorize staff to file a Notice of Determination for the project. 3.4. Brand Name Requirement for Highland Booster Station Project Mr. Conklin reported that as part of the design process for the subject project, staff determined that several key design components and manufactured parts from specific suppliers were desired in order to match other products already in use in the District's water system. Following direction of legal counsel, staff prepared a report setting forth the reasons for requiring brand name components and parts, which was presented to the Committee for review and discussion. Following that discussion, the Committee supported staff's recommendation that the Board approve brand-name requirements for the project for the items listed in the staff report. 4. DISCUSSION ITEMS (Continued) 4.1. Monthly Groundwater Producers Meeting Report Mr. Conklin reported on the items discussed and presented at the March 10 Groundwater Producers Meeting. 4.2. Capital Improvement and Replacement Projects Budget Mr. Conklin presented a copy of the Five Year CIP approved by the Board for the FY 2009-10 Budget and provided a copy showing project progress 2 in the last year. The latter table showed expected expenditures on CIP projects through June 2010, and proposed projects and budgets for the next three fiscal years. The table showed the status of projects added in FY 2009-10, and new projects proposed for FY 2010-11, with the newly proposed projects being pipeline replacement projects, totaling an estimated $1.85 million. The Committee reviewed the project information with staff and briefly discussed funding mechanisms. Mr. Vecchiarelli noted that the issue of funding will be discussed at the Finance- Accounting Committee meeting and following Board meetings. 4.3. Status Report on Capital Projects in Progress Mr. Conklin reported on projects in planning, design and construction. 4.4. Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held May 6, 2010 at 4:00 p.m. 3