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HomeMy WebLinkAbout1961-08-09 - Board of Directors Meeting Minutes117 August 9, 1961 The regular meeting of the Board of Directors of the Xorba Linda County Water District was called to order at the office of the District by President Crist, August 9, 1961 at the hour of 8:30 A.M. All Directors were present and answered the roll. Attorney Rodger Howell and Engineer Milo Keith were present. A motion was made by Director milmoe, seconded by Director Clodt and duly carried that the minutes of meetings held July 12 and august 11 1961 be approved as mailed. The Iudit Committee reported they had audited and approved bills against the District in the amount of $64,880.80. A motion was made by Director t,fagner, seconded by Director Milmoe and. unanimously carried that the audited bills be paid. After discussion a motion was made by Director Milmoe, seconded by Director Clodt and carried that a change order as recommedd-- ed by the engineers be made to provide for a change in Specific- ations 2 W pages 17 and 18 for the iorba Linda Blvd. crossing of Carbon Canyon Channel to be made underground instead of by spanning. Manager Dueker informed the Board that house No. 2 belonging to the District would soon be vacant. After discussion a motion was made by Director Wagner, seconded by Director ''jastings and carried that if an employee of the District desired to rent the house the rent would be $60.00 per month plus the normal water charge. Manager Dueker informed the Board that it was necessary to have some emergency crews available at all times and after discussion as motion was made by Director Milmoe, seconded by Director "astings and unanimously carried tha t the following schedule be adopted: Three crews of 2 men each as agreed to by the General Manager and employees to be designated as standbys, each crew to be on call 24 hours a day for 1 week every third week. Compensation for this duty to be 5.00 per week per man on call in addition to any other compensation earned by being called out. na A discussion was held concernixa the unsatisfactory operation of automatic controls installed by Pascal & Ludwig,BUvee and Crail and the Pacific Telephone and Telegraph under Specification 1 W, Schedule - 1 and Specification 2 W, Schedule - 1. Attorney s=owell stated that since the District still held retained money of the prime contractors it would be advisable to with- hold payments of the retained money until such time as this portion of the contracts was satisfactorily completed. A motion was made by Director Clodt, seconded by Director Milmoe and unanimously carried that Attorney Nowell be instructed to write a letter to the contractors involved stating the position 118 of the Board as to not paying until work was satisfactorily completed. Mr. Milo Keith informed the Board that after further study of the sewer design for Tract 4223 by himself and Mr. Dueker they would recommend that the outlet point be made at the N.E. corner of the Tract. A discussion was held concerning the advisability and x necessity of surveying, locating and recording the location of all dis- tribution mains installed in prior years by the Yorba Linda Water Company by use of a Blanket Easement. Mr. Keith was requested to present to the Board a letter of proposal for this work from Lowry and. Associates. A design for a water main to serve four acres in the north east corner of Lot Q,, Block I? was presented and discussed. A motion was made by Director Clodt, seconded by Director Hastings and carried that subject to the normal front foot charges on Palm Avenue the exact location of the main and number of hydrants required be left to the decision of the General Manager. A change of design of the water mains in Tract 4154, Job 69 was presented and approved ax x on a motion made by Director Hastings, seconded by Director Clodt and duly carried. 14ater and Sewer design for Tract 4344, Job 94 was presented and discussed. A motion was made by Director Clodt, seconded by Director Hastings and carried t1t the design be approved as presented subject to the ales and Regulations of the District and the approval of the General Manager. Water and Sewer design for Tract 4306, Job 92 was presented and discussed. A motion was made by Director Milmoe seconded by Director Hastings and carried that the design be approved as presented subject to the "ales and Regulations of the District and the approval of the General Manager. A discussion was held concerning the necessity for removing 5 avocado trees planted directly over a 20" main in Lot 41 Block 20 in order to dig out and repair the main. On the recommendation of Attorney Nowell a motion was made by Director Milmoe seconded by Director Clodt and unanimoulsy carried that an offer to provide the necessary number of small trees to replace the ones removed, with provision that the xxx small trees not be planted over the main. A letter was read from Mr. Harland Hoak requesting on behalf of the Yorba Linda Community Chest permission to use the mail- ing lists of the District to address literature from the chest. After discussion a motion was made by Director Milmoe, seconded 119 by Director 1=astings and duly carried that the request be granted provided the organization using the lists provide their own volunteer help, that the work be done in the office of the District and that the communications so addressed be immediately mailed. in the presence of a District c6mployee. It being the hour of 3:0o P.M. a motion was made by Director- Clodt and seconded by Director Milmoe and carried that the meeting be adjourned to the hour of 7:303 P.M. of this day. At 7.30 P.M. August 9, 1961 the meeting was reconvened and called to order by president Crist with all the Directors present. Also present were i4rr. and Mrs. Whipple the owners of the trees to be removed and Attorney Rodger Howell. A discussion was held with Mr. and Mrs. I-Lipple and after the age and condition of the trees were analyzed and their value considered Mr. and Mrs. Waipple verbally agreed to accept the offer of replacement as outlined in a preceeding motion. There being no further business the meeting was adjourned on a motion made by Director Clodt, seconded by Director Milmoe and unanimoulsy carried. Valdo BY Smith Secretary Auditor