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HomeMy WebLinkAbout2010-05-13 - Board of Directors Meeting Minutes 2010-71 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 13, 2010 1. CALL TO ORDER The May 13, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 East Miraloma Avenue, Placentia CA 92870 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Pat Grady, Assistant General Manager Michael J Beverage, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager John W Summerfield Stephen Parker, Finance Director ' Gina Knight, HR Manager Derek Nguyen, Water Quality Engineer Annie Alexander, Executive Secretary DIRECTORS ABSENT Phil Hawkins OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County 4. ADDITIONS/DELETIONS TO THE AGENDA Mr Grady requested that Item No. 6.1 be removed from the agenda and addressed at the next meeting. The Board agreed. 5. PUBLIC COMMENTS Director Barbre addressed the Board and commented on the upcoming OC Water Summit, the water supply situation, and the status of negotiations with south county agencies. President Mills then stated that Mr Vecchiarelli was not present at the Board meeting as he was attending a meeting at OCWD regarding the annexation ' MOU 1 2010-72 6. SPECIAL RECOGNITION 6.1. Introduce Edgar Araujo, Newly Hired Maintenance Worker I ' This item was removed from the agenda. 7. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Summen`ield, the Board voted 4-0 to approve the Consent Calendar Director Collett abstained from voting on Check No. 54072 of Item No. 7.2. as he had a financial interest in the company 7.1. Minutes of the Regular Board of Directors Meeting Held April 22, 2010 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting Held April 30, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize ' disbursements in the amount of $2, 074,069 78. 7.4. Progress Payment No. 11 for Construction of the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Progress Payment No. 11 in the net amount of $260,36100 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 7.5. Progress Payment No. 12 for Construction of the Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Progress Payment No. 12 in the net amount of $276,480.00 to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 1 2 I 2010-73 ' 7.6. Progress Payment No. 24 for the Highland Reservoir Replacement Project Recommendation: That the Board of Directors approve Progress Payment No. 24 in the net amount of $263,605.85 to Schuler Engineering Corporation and 10% retention of $29,289.53 deposited to Citizens Business Bank escrow account for construction of the- Highland Reservoir Replacement Project, Job No. 200309. 7.7. 2010 Public Health Goals Report Recommendation. That the Board of Directors approve the 2010 Public Health Goals Report; authorize staff to notice the public of the availability of the report for review and comment; and schedule a public hearing on June 24, 2010 to receive and respond to public comments. 7.8. 2010 Water Quality Report Recommendation. That the Board of Directors approve the 2010 Water Quality Report and authorize staff to print and distribute a ' copy of this report to the District's customers, in compliance with state and federal regulations. President Mills commended staff for their work on the water quality report. Mr Nguyen left the meeting at this time. 8. ACTION CALENDAR 8.1. Draft FY 2010/11 Budget Revenue Alternatives Mr Parker provided the Board with an overview of available options for including a Metropolitan Water District (MWD) pass through rate increase in the FY 2010/11 budget. Mr Parker explained that staff was looking for direction from the Board regarding which option they would prefer to be used in the draft budget that will be presented at the meeting scheduled May 27, 2010 Staff then responded to questions from the Board regarding each alternative. Director Beverage suggested that the Board consider a melded increase between $0 03 and $0 07 per unit (approximately $0 05) or a melded increase between $0 97 and $1.94 (approximately $1 50) to the monthly basic service charge. The Board and staff then discussed both of these options further It was the consensus of the Board that an option using an increase to the monthly basic service charge be used in the draft budget. ' Director Beverage made a motion to use a melded increase as calculated by staff (between $0 97 and $194) for use in preparation of the FY 2010111 draft budget. Motion failed for lack of a second. 3 2010-74 Each Board member then expressed their preferences related to the ' amount of the increase and the effective date. Director Collett made a motion to postpone discussion of this item until the next meeting. Motion failed for lack of a second. Mr Grady and Mr. Parker then suggested that staff prepare two versions of the draft budget including the MWD pass through rate increase for the next two years. One using a melded increase (specific amount to be determined) to the monthly basic service charge effective July 1, 2010, and the other using a $1.94 increase to the monthly basic service charge effective January 1, 2011 On a motion by Director Collett, seconded by Director Beverage, the Board voted 4-0 to direct staff to prepare two versions of the draft budget including the MIND pass through rate increase for the next two years. One using a melded increase (specific amount to be determined) to the monthly basic service charge effective July 1, 2010, and the other using a $194 increase to the monthly basic service charge effective January 1, 2011 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report ' President Mills reported that he would be unable to attend the Board of Directors meeting scheduled June 10, 2010 9.2. Directors' Reports Director Collett reported that he was a new grandfather The Board offered their congratulations. 9.3. General Manager's Report Mr Grady reported that Mr Vecchiarelli had provided a PowerPoint presentation to the Yorba Linda City Council regarding the District's sewer maintenance services. A hard copy of the presentation was provided to the Board. Mr Grady further reported that the kick off meeting for the water rate study was held on May 11, 2010, the installation of the solar panels on the Administration building was now complete, and that 67 people attended the employee picnic on May 8, 2010 Mr Grady then asked Mr. Conklin to provide the Board with an update on the progress of the Hidden Hills and Highland reservoirs. Mr Conklin reported that the Hidden Hills reservoir was approximately 80% complete and the contractor had just completed the first hydraulic fill test on the facility Mr Conklin further reported that the contractor for the Highland reservoir ' planned to conduct the first hydraulic fill test on this facility shortly Staff expects both facilities to be online by the end of June. Ms. Knight then reported that two staff members, Amelia Cloonan and Richard Gangloff, 4 2010-75 ' had received recognition for their work on developing a new jackhammer policy Both individuals will receive a $50 H.R. LaBounty Safety Award The Board then commended staff on their efforts. 9.4. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate Collett Minutes of the meeting held May 5, 2010 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: OCWD Memorandum of Understanding for Annexation; Consider Informal Request from Yorba Linda City Council Regarding Ownership of Plumosa Property; General Manager's Action Plan and Employment Contract; and Directors' and General Manager's Fees and Expenses (Jan-Mar). Meeting scheduled June 15, 2010 at 4.00 p.m. was rescheduled to May ' 26, 2010 at 4, 00 p.m. 10.2. Finance-Accounting Committee (Summerfield/Collett) Altemate. Mills Meeting scheduled May 10, 2010 at 4.00 p.m. has been rescheduled to May 17, 2010 at 4.00 p.m. Director Mills will attend in place of Director Collett. 10.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate. Summerfield Minutes of the meeting held May 7, 2010 were provided at the meeting. Directors Collett and Hawkins attended Matters discussed during the meeting were as follows. 'Damage Claim Filed by Residents of Vallecito Lane; Revision of the District's Personnel Rules; District's Organization Chart; Status of Recruitments and Authorized/Budgeted Positions; and Status of Risk Management Activities. Meeting scheduled June 8, 2010 at 4.00 p.m. was rescheduled to June 4, 2010 at 4.00 p.m. ' Ms. Knight reported that staff had been contacted by a representative of the residents on Vallecito Lane who expressed a desire to accept the District's original settlement offer 5 2010-76 10.4. Planning-Engineering-Operations Committee ' (Mills/Summerfield) Alternate: Beverage Minutes of the meeting held May 6, 2010 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; Monthly Groundwater Producers Meeting Report; Status Report on Capital Projects in Progress; and Second Version of Capital Improvement and Replacement Projects Proposed for FY 2010-2013. Meeting scheduled June 3, 2010 at 4.00 p.m. was rescheduled to June 2, 2010 at 4:00 p.m. 10.5. Public Information-Technology Committee (Beverage/Hawkins) Altemate. Summerfield Minutes of the meeting held May 4, 2010 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: 2010 Public Health Goals Report; 2010 Water Quality Report; Hidden Hills Reservoir Dedication Ceremony; Naming of District Facilities; Practice Fields Atop District Reservoirs, Options for Bottling District Water; Public Outreach Activities; Conservation Ordinance Monthly Statistics; and IT Projects Monthly Status. Meeting scheduled June 1, 2010 at 4.00 p.m. Staff then responded to questions from the Board regarding security measures at the new Hidden Hills reservoir 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate. Collett Meeting scheduled May 25, 2010 at 4:00 p.m. 10.7. Citizens Advisory Committee (Directors Rotate Attendance) Minutes of the meeting held April, 26, 2010 were provided in the agenda packet. Director Summerfield attended. Matters discussed during the meeting were as follows: Introduction of the Operations Department, Collections Division; Future of the Citizen's Advisory Committee; Status Report on Conservation Efforts; and the OC Water Summit scheduled ' May 14, 2010 Meeting scheduled May 24, 2010 at 8:30 a.m. (Collett) 6 2010-77 11. INTERGOVERNMENTAL MEETINGS 11.1. YL Planning Commission -April 28, 2010 (Hawkins) No report was provided as Director Hawkins was not in attendance at the meeting. 11.2. YL City Council - May 4, 2010 (Mills) Director Mills reported that the presentation given by Mr Vecchiarelli regarding the District's sewer maintenance services was well done. 11.3. MWDOC/MWD Workshop - May 5, 2010 (Staff) This meeting was canceled 11.4 OCWD Board - May 5, 2010 (Staff) Staff did not attend. 11.5. YL Planning Commission - May 12, 2010 (Collett) This meeting was canceled. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from May 14, 2010 -June 30, 2010 ' The Board reviewed the listed meetings and made no additional changes. Staff was instructed to provide the Board with an updated calendar following the meeting. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9.50 a.m. The next regular meeting of the Board of Directors will be held May 27, 2010 at 8:30 a.m. Ken ecchiarelli Board Secretary 7