HomeMy WebLinkAbout2010-05-27 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 27, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Introduce Edgar Araujo, Newly Hired Maintenance Worker 1
6.2. Recognize Amelia Cloonan, Personnel Technician, and Richard Gangloff, Maintenance
Distribution Operator 11, for Receipt of H.R. LaBounty Safety Award
6.3. Recognize Amelia Cloonan, Personnel Technician, for Completion of the ACWA/JPIA
Professional Development Program
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held May 13, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $684,300.92.
7.3. Final Progress Payment 3 for the Administration Building Solar Project
Recommendation: That the Board of Directors approve Final Progress Payment No.
3 in the net amount of $24,951.44 to Akeena Solar Inc.; authorize staff to file the
Notice of Completion and release the retention thirty-five days following recordation
if no liens have been filed; release the Labor and Material Bond; and release the
Faithful Performance Bond in one year if no defects have been found in the
Administration Building Solar Project, Job No. 200912.
7.4. Ohio Street Pipeline Replacement Project Professional Services Agreement
Recommendation: That the Board of Directors ratify issuance of a Professional
Services Agreement for engineering services with Tetra Tech, Inc. for the Ohio
Street Pipeline Replacement Project, for a fee of $85,400.
7.5. Quarterly Investment Report for March 2010
Recommendation: That the Board of Directors receive and file the investment report
for the quarter ending March 31, 2010.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Revision of the District's Personnel Rules
Recommendation: That the Board of Directors approve Resolution No. 10-09
adopting personnel rules for the Yorba Linda Water District.
8.2. Initiating Proceedings for SAVI Ranch Annexation
Recommendation: That the Board of Directors approve Resolution No. 10-10,
initiating proceedings for annexation of approximately 303 acres to the Yorba Linda
Water District, and find that the environmental impacts of the existing commercial
development have been adequately addressed.
8.3. Consolidation of Enterprise Funds
Recommendation: That the Board of Directors approve Resolution No. 10-11
Consolidating the Improvement District 1 and 2 Funds into Reserves Designated for
Capital Improvement Projects.
8.4. Financial Reserves Policy
Recommendation: That the Board of Directors approve Resolution No. 10-12
adopting a financial reserves policy.
8.5. Import Water Pass-Through Rate Increase
Recommendation: That the Board of Directors approve Resolution No. 10-13,
amending Resolution No. 07-17 and Resolution No. 09-15, adopting a pass-through
water rate increase of $1.53 applied to the monthly Basic Service Charge effective
August 1, 2010.
8.6. Director Attendance at Citizens Advisory Committee (CAC) Meetings
Recommendation: That the Board of Directors recommend the Board President
assign Director Hawkins and Director Collett as regular and alternate attendees for
CAC meetings beginning June 28, 2010 through the end of the calendar year.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. FY 2010/11 Draft Budget
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
. Meeting scheduled June 15, 2010 at 4:00 p.m. was rescheduled to May 26, 2010 at
4:00 p.m.
11.2. Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held May 17, 2010 at 4:00 p.m.
Meeting scheduled June 14, 2010 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
. Meeting scheduled June 8, 2010 at 4:00 p.m. has been rescheduled to June 4, 2010 at
4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
. Meeting scheduled June 3, 2010 at 4:00 p.m. has been rescheduled to June 2, 2010 at
4:00 p.m.
11.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
. Meeting scheduled June 1, 2010 at 4:00 p.m.
11.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held May 25, 2010 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled July 27, 2010 at 4:00 p.m.
11.7. Citizens Advisory Committee
(Directors Rotate Attendance)
. Minutes of meeting held May 24, 2010 at 8:30 a.m. (Collett) (To be provided at the
meeting.)
. Meeting scheduled June 28, 2010 at 8:30 a.m. (TBA)
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council - May 18, 2010 (Summerfield)
12.2. MWDOC Board - May 19, 2010 (Staff)
12.3. OCWD Board -May 19, 2010 (Staff)
12.4. YL Planning Commission - May 26, 2010 (Hawkins)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from May 28, 2010 - June 30, 2010
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
15. ADJOURNMENT
15.1. The next regular meeting of the Board of Directors will be held June 10, 2010 at 8:30
a. m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held May 13, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name: Description: Type:
051310 BOD - Minutes.doc BOD Mtg Minutes 05/13/10 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0
PH abstained from voting on this item as he
was not in attendance at the meeting.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
May 13, 2010
1. CALL TO ORDER
The May 13, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8.30 a.m. The meeting was
held at the District's Administrative Office at 1717 East Miraloma Avenue,
Placentia CA 92870.
2. PLEDGE OF ALLEGIANCE a
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Pat Grady, Assistant General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Ric Collett Lee Cory, Operations Manager
John W. Summerfield Stephen Parker, Finance Director
Gina Knight, HR Manager
Derek Nguyen, Water Quality Engineer
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Phil Hawkins
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Grady requested that Item No. 6.1. be removed from the agenda and
addressed at the next meeting. The Board agreed.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and commented on the upcoming OC
Water Summit, the water supply situation, and the status of negotiations with
south county agencies.
President Mills then stated that Mr. Vecchiarelli was not present at the Board
meeting as he was attending a meeting at OCWD regarding the annexation
MOU.
6. SPECIAL RECOGNITION
6.1. Introduce Edgar Araujo, Newly Hired Maintenance Worker I
This item was removed from the agenda.
1
7. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Summerfield, the Board
voted 4-0 to approve the Consent Calendar. Director Collett abstained from
voting on Check No. 54072 of Item No. 7.2. as he had a financial interest in the
company.
7.1. Minutes of the Regular Board of Directors Meeting Held April 22, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Minutes of the Board of Directors Workshop Meeting Held April 30, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.3. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $2,074,069.78.
7.4. Progress Payment No. 11 for Construction of the Hidden Hills Reservoir
Project
Recommendation. That the Board of Directors approve Progress
Payment No. 11 in the net amount of $260,361.00 to Pacific
Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
7.5. Progress Payment No. 12 for Construction of the Hidden Hills Reservoir
Project
Recommendation. That the Board of Directors approve Progress
Payment No. 12 in the net amount of $276,480.00 to Pacific
Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
7.6. Progress Payment No. 24 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 24 in the net amount of $263,605.85 to Schuler
Engineering Corporation and 10% retention of $29,289.53
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
2
7.7. 2010 Public Health Goals Report
Recommendation. That the Board of Directors approve the 2010
Public Health Goals Report; authorize staff to notice the public of
the availability of the report for review and comment; and schedule
a public hearing on June 24, 2010 to receive and respond to public
comments.
7.8. 2010 Water Quality Report
Recommendation. That the Board of Directors approve the 2010
Water Quality Report and authorize staff to print and distribute a
copy of this report to the District's customers, in compliance with
state and federal regulations.
President Mills commended staff for their work on the water quality report. Mr.
Nguyen left the meeting at this time.
8. ACTION CALENDAR
8.1. Draft FY 2010/11 Budget Revenue Alternatives
Mr. Parker provided the Board with an overview of available options for
including a Metropolitan Water District (MWD) pass through rate increase
in the FY 2010/11 budget. Mr. Parker explained that staff was looking for
direction from the Board regarding which option they would prefer to be
used in the draft budget that will be presented at the meeting scheduled
May 27, 2010. Staff then responded to questions from the Board
regarding each alternative. Director Beverage suggested that the Board
consider a melded increase between $0.03 and $0.07 per unit
(approximately $0.05) or a melded increase between $0.97 and $1.94
(approximately $1.50) to the monthly basic service charge. The Board
and staff then discussed both of these options further. It was the
consensus of the Board that an option using an increase to the monthly
basic service charge be used in the draft budget.
Director Beverage made a motion to use a melded increase as calculated
by staff (between $0.97 and $1.94) for use in preparation of the FY
2010111 draft budget. Motion failed for lack of a second.
Each Board member then expressed their preferences related to the
amount of the increase and the effective date.
Director Collett made a motion to postpone discussion of this item until the
next meeting. Motion failed for lack of a second.
3
Mr. Grady and Mr. Parker then suggested that staff prepare two versions
of the draft budget including the MWD pass through rate increase for the
next two years. One using a melded increase (specific amount to be
determined) to the monthly basic service charge effective July 1, 2010,
and the other using a $1.94 increase to the monthly basic service charge
effective January 1, 2011.
On a motion by Director Collett, seconded by Director Beverage, the
Board voted 4-0 to direct staff to prepare two versions of the draft budget
including the MWD pass through rate increase for the next two years.
One using a melded increase (specific amount to be determined) to the
monthly basic service charge effective July 1, 2010, and the other using a
$1.94 increase to the monthly basic service charge effective January 1,
2011.
9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
President Mills reported that he would be unable to attend the Board of
Directors meeting scheduled June 10, 2010.
9.2. Directors' Reports
Director Collett reported that he was a new grandfather. The Board
offered their congratulations.
9.3. General Manager's Report
Mr. Grady reported that Mr. Vecchiarelli had provided a PowerPoint
presentation to the Yorba Linda City Council regarding the District's sewer
maintenance services. A hard copy of the presentation was provided to
the Board. Mr. Grady further reported that the kick off meeting for the
water rate study was held on May 11, 2010, the installation of the solar
panels on the Administration building was now complete, and that 67
people attended the employee picnic on May 8, 2010. Mr. Grady then
asked Mr. Conklin to provide the Board with an update on the progress of
the Hidden Hills and Highland reservoirs. Mr. Conklin reported that the
Hidden Hills reservoir was approximately 80% complete and the
contractor had just completed the first hydraulic fill test on the facility. Mr.
Conklin further reported that the contractor for the Highland reservoir
planned to conduct the first hydraulic fill test on this facility shortly. Staff
expects both facilities to be online by the end of June. Ms. Knight then
reported that two staff members, Amelia Cloonan and Richard Gangloff,
had received recognition for their work on developing a new jackhammer
policy. Both individuals will receive a $50 H. R. LaBounty Safety Award.
The Board then commended staff on their efforts.
9.4. Future Agenda Items and Staff Tasks
None.
4
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of the meeting held May 5, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: OCWD Memorandum of Understanding for
Annexation; Consider Informal Request from Yorba Linda City Council
Regarding Ownership of Plumosa Property; General Manager's Action
Plan and Employment Contract; and Directors' and General Manager's
Fees and Expenses (Jan-Mar).
Meeting scheduled June 15, 2010 at 4:00 p.m. was rescheduled to May
267 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee I
(Summerfield/Collett) Alternate: Mills
Meeting scheduled May 10, 2010 at 4:00 p.m. has been rescheduled to
May 17, 2010 at 4:00 p.m. Director Mills will attend in place of Director
Collett.
10.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Minutes of the meeting held May 7, 2010 were provided at the meeting.
Directors Collett and Hawkins attended. Matters discussed during the
meeting were as follows: Damage Claim Filed by Residents of Vallecito
Lane; Revision of the District's Personnel Rules; District's Organization
Chart; Status of Recruitments and Authorized/Budgeted Positions; and
Status of Risk Management Activities.
Meeting scheduled June 8, 2010 at 4:00 p.m. was rescheduled to June 4,
2010 at 4: 00 p.m.
Ms. Knight reported that staff had been contacted by a representative of
the residents on Vallecito Lane who expressed a desire to accept the
District's original settlement offer.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held May 6, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: Monthly Groundwater Production and
Purchased Import Water Report; Monthly Preventative Maintenance
Program Report; Monthly Groundwater Producers Meeting Report; Status
Report on Capital Projects in Progress; and Second Version of Capital
Improvement and Replacement Projects Proposed for FY 2010-2013.
5
Meeting scheduled June 3, 2010 at 4:00 p.m. was rescheduled to June 2,
2010 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Minutes of the meeting held May 4, 2010 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: 2010 Public Health Goals Report;
2010 Water Quality Report; Hidden Hills Reservoir Dedication Ceremony;
Naming of District Facilities; Practice Fields Atop District Reservoirs;
Options for Bottling District Water; Public Outreach Activities;
Conservation Ordinance Monthly Statistics; and IT Projects Monthly
Status.
Meeting scheduled June 1, 2010 at 4:00 p.m.
Staff then responded to questions from the Board regarding security
measures at the new Hidden Hills reservoir.
10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled May 25, 2010 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Directors Rotate Attendance)
Minutes of the meeting held April 26, 2010 were provided in the agenda
packet. Director Summerfield attended. Matters discussed during the
meeting were as follows: Introduction of the Operations Department,
Collections Division; Future of the Citizen's Advisory Committee; Status
Report on Conservation Efforts; and the OC Water Summit scheduled
May 14, 2010.
Meeting scheduled May 24, 2010 at 8:30 a.m. (Collett)
11. INTERGOVERNMENTAL MEETINGS
11.1. YL Planning Commission -April 28, 2010 (Hawkins)
No report was provided as Director Hawkins was not in attendance at the
meeting.
11.2. YL City Council - May 4, 2010 (Mills)
Director Mills reported that the presentation given by Mr. Vecchiarelli
regarding the District's sewer maintenance services was well done.
11.3. MWDOC/MWD Workshop - May 5, 2010 (Staff)
This meeting was canceled.
6
11.4 OCWD Board -May 5, 2010 (Staff)
Staff did not attend.
11.5. YL Planning Commission -May 12, 2010 (Collett)
This meeting was canceled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from May 14, 2010 -June 30, 2010
The Board reviewed the listed meetings and made no additional changes.
Staff was instructed to provide the Board with an updated calendar
following the meeting.
13. ADJOURNMENT
13.1. The meeting was adjourned at 9:50 a.m. The next regular meeting of the
Board of Directors will be held May 27, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
~a
7
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $684,300.92
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $684,300.92.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A check of $88,013.28 to
ACWA-HBA for June 2010 health premium; and, a check of $58,459.77 to ID Modeling, Incorporated for
Sewer Master Plan April 2010 services. The balance of $297,756.82 is routine invoices. The Accounts
Payable check register total is $444,229.87; Payroll No. 10 total is $240,071.05; and, the disbursements
of this agenda report are $684,300.92. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Nan)L: Description: Type:
CkReg52710.pdf Check Register Backup Material
10-CS _527.pdf Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0
Yorba Linda Water District
Check Register
For Checks Dated: 5/14/2010 thru 5/27/2010
Check No. Date Vendor Name Amount Description ($25k or greaterl
54126 05/27/2010 A Plus Awards By Dewey 10.88
54117 05/27/2010 Abbott Staffing Group, Inc. 3,404.25
54118 05/27/2010 ACWA/JPIA 525.00
54119 05/27/2010 ACWA-NBA 88,013.28 Health premium June 2010
54120 05/27/2010 ADP 181.13
53996 05/14/2010 Advanced infrastructure -75158
54121 05/27/2010 Advanced infrastructure 981.72
54122 05/27/2010 Akeena Solar, Inc. 24,951.44
54123 05/27/2010 Amelia Cloonan 267.14
54124 05/27/2010 Anthem Blue Cross EAP 162.80
54125 05/27/2010 Anthony Manzano 125.00
54127 05/27/2010 Apollo Technologies Inc. 380.00
54128 05/27/2010 Aqua-Metric Sales Co. 1,199.13
54129 05/27/2010 Aramark Uniform Services, Inc 453.94
54130 05/27/2010 Arrow Hardware 519.77
54131 05/27/2010 Art Vega 655.49
54132 45/27/2010 Associated Laboratories 2,149.80
54134 05/27/2010 AT & T 45.07
54133 05/27/2010 AT & T Mobility 294.41
54135 05/27/2010 AVTECH 5oftware,lnc. 105.00
54136 05/27/2010 AWWA 439.50
54154 05/27/2010 C. Wells Pipeline 1,272.38
54137 05/27/2010 Carollo Engineers 19,422.55
54138 05/27/2010 CDM, Inc. 34,983.97 Well Optlmztn/20,21 Apr 10
54139 05/27/2010 CDW Government, Inc 2,450.70
54140 05/27/2010 Ceridian Benefits Services 76,50
54141 05/27/2010 Chambers Group Inc. 475.58
54143 05/27/2010 City Of Anaheim 7,866.06
54144 05/27/2010 City Of Placentia 1,527.64
54145 05/27/2010 City Of Placentia 2,670.26
54146 05/27/2010 City Of Yorba Linda 24.86
54147 05/27/2010 CIVILTEC Engineering, Inc 7,70335
54148 05/27/2010 Clinical Lab. Of San Bern. 2,035.00
54149 05/27/2010 Coast Surveying, Inc. 3,975.15
54150 05/27/2010 Cogsdale Services Corporation 7,380.00
54111 05/19/2010 County of Orange 2,016.00
54152 05/27/2010 C5-amsco 530.70
54153 05/27/2010 Culligan 1,687.20
54155 05/27/2010 Dapper Tire Co. Inc. 596.03
54156 05/27/2010 Dartco Transmission Sales 557,39
54157 05/27/2010 Datalok Orange County 304.17
54158 05/27/2010 Dell Marketing L.P. 6,841.38
54159 05/27/2010 DeltaCare USA 394.48
54160 05/27/2010 Derek Nguyen 247.00
54161 05/27/2010 Eagle Aerial Photography 15,355.50
54162 05/27/2010 Eduardo Gutierrez 120.00
5--4163 05/27/2010 Eisel Enterprises, Inc. 220.22
54112 05/27/2010 Em Bee Management Inc 304.67
54164 05/27/2014 Federal Express 52.43
54165 05/27/2010 Fidelity Security Life Ins/EyeMed 1,312.72
54167 05/27/2010 G.M. Sager Construction Co., Inc. 8,174.00
54166 05/27/2010 Global Tracking Communications Inc. 968.60
54116 05/27/2010 Greg Klepp 117.97
54168 05/27/2010 Haaker Equipment Co. 256.16
54169 05/27/2010 Hasler, Inc. Mailing Systems 783.00
54170 05/27/2010 ID Modeling, Inc. 58,459.77 Sewer Master Plan April 2010
54171 05/27/2010 Infosend Inc. 2,40010
54172 05/27/2010 Jackson's Auto Supply - Napa 729.50
54173 05/27/2010 Jeff Mc Donald 147.03
54174 05/27/2010 Joyce Dale Consulting 14,542.50
54175 05/27/2010 Key Equipment Finance 180.02
54176 05/27/2010 Killingsworth Gear 1,000.00
54177 05/27/2010 Konica Minolta Business 286.07
54178 05/27/2010 Konica Minolta Business 6016
54179 05/27/2010 Malcolm Pirnie, Inc. 7,572.00
54180 05/27/2010 Mayer Hoffman McCann P.C. 170.00
54181 05/27/2010 Mc Cormick,Kidman & Behrens LLP 11,068.90
54182 05/27/2010 Mc Fadden-Dale Hardware 1,143.54
54183 05/27/2010 Mc Master-Carr Supply Co. 121.42
54184 05/27/2010 Measurement Control Systems 179.59
54151 05/27/2010 Merging Communications, Inc. 532.00
54185 05/27/2010 MWH Americas, Inc. 10,050.00
54115 05/27/2010 Nancy Bellasalma 30.36
54186 05/27/2010 Nextel Communications 1,764.15
54187 05/27/2010 Nickey Petroleum Co 3,653.69
54188 05/27/2010 Nobel Systems 10,400.00
54189 05/27/2010 Office Solutions 1,502.54
54190 05/27/2010 One Source Distributors, LLC 937.26
54191 05/27/2010 Orange County - Auditor/Copt 101.00
54192 05/27/2010 Orange County - I W M D 838.58
54193 05/27/2010 Pacific Communications Tech 2,184.82
54114 05/27/2010 Patrick Doughty 179.52
54194 05/27/2010 Peek Road Truck Center 455.98
54142 05/27/2010 Platinum Consulting Group 9,611.25
54195 05/27/2010 Praxair Distribution 123.33
54196 05/27/2010 Process Solutions, Inc. 6,850.00
54197 05/27/2010 Prudential Group Insurance 2,698.61
54199 05/27/2010 R J Service5, Inc 576.00
54198 05/27/2010 R&D Business Interiors 2,873.02
54200 05/27/2010 RKI Engineering, LLC 5,000.00
54113 05/27/2010 Roman Cabanas 30.04
54201 05/27/2010 SC Fuels 720.82
54202 05/27/2010 Scott W. Moulton 2,847.50
54203 05/27/2010 Security Solutions 2,667.04
54204 05/27/2010 Shred-It USA Inc 72.15
54205 05/27/2410 Siemens Water 419.95
54206 05/27/2010 Southern Calif Edison Co. 190.30
54207 05/27/2010 Southern Calif Gas Co. 11,718.59
54212 05/27/2010 St.Joseph Heritage Healthcare 145.00
54208 05/27/2010 Stacy Bawl/Petty Cash 206.73
54209 05/27/2010 Staples Business Advantage 367.25
54210 05/27/2010 Stater Bros. Markets 62.76
54211 05/27/2010 Steven Enterprises 147,65
54213 05/27/2010 Teletrac, Inc. 741.30
54214 05/27/2010 Time Warner Cable 298.03
54215 05/27/2010 Underground Service Alert 163.50
54216 05/27/2010 United Industries 348.47
54217 05/27/2010 USA Blue Book 658.75
54218 05/27/2010 Village Nurseries 86.1.8
54219 05/27/2010 Waiters Wholesale Electric Co. 122.20
54224 05/27/2010 Wells Supply Co 5,778.22
54221 05/27/2010 Xerox Corporation 1,238.43
Tota 1 $444,229.87
May 27, 2010
CHECK NUMBERS:
Void Check 53996 $ (752.58)
Manual Check 54111 $ 2,016.00
Computer Checks 54111 54221 $ 442,966.45
TOTAL OF CHECKS $ 444,229.87
PAYROLL NO. 10:
Computer Checks 4497- 4504
Manual Checks 4505-4513 $ 240,071.05
DISBURSEMENT TOTAL: $ 684,300.92
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MAY 27, 2010
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: Yes
Total Budget: $220,000
To: Board of Directors Cost Estimate: $218,106
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-200912
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Final Progress Payment 3 for the Administration Building Solar Project
SUMMARY:
Installation of the solar panels on top of the administration building is now complete and the panels
are generating electricity to meet a portion of the buildings energy needs.
STAFF RECOMMENDATION:
That the Board of Directors approve Final Progress Payment No. 3 in the net amount of $24,951.44
to Akeena Solar Inc.; authorize staff to file the Notice of Completion and release the retention thirty-
five days following recordation if no liens have been filed; release the Labor and Material Bond; and
release the Faithful Performance Bond in one year if no defects have been found in the
Administration Building Solar Project, Job No. 200912.
DISCUSSION:
In accordance with the contract documents, Akeena Solar Inc. submitted a request for Final
Progress Payment No. 3, in the amount of $27,723.82, which is the final payment for all work on the
project through the completion date May 6, 2010. During this period, Akeena Solar Inc. completed
all solar panel installation, electrical connections, testing, start-up, final inspections, and
commissioning of the project. This is the final pay request for the project.
The status of the construction contract with Akeena Solar Inc. is as follows:
. The current contract is $218,106 and 150 calendar days starting December 11, 2009.
. If approved, Final Progress Payment No. 3 is $27,723.82 (12.7% of the final contract amount),
less 10% retention for a net payment of $24,951.44.
. Total payments to date including retention are $218,106 (100% of the total contract amount).
Staff has reviewed the contractor's final progress payment and recommend approval.
PRIOR RELEVANT BOARD ACTION(S):
Construction bids were received and a construction contract in the amount of $218,106 was
awarded by the Board of Directors to Akeena Solar Inc. on October 8, 2009. Per the terms of the
contract, the District has approved two previous payments for the project, the most recent of which
was approved on April 8, 2010.
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: No
Total Budget: $530,000
To: Board of Directors Cost Estimate: $85,400
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700-201006
Manager
Job No: 201006
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Yes
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Ohio Street Pipeline Replacement Project Professional Services Agreement
SUMMARY:
On Saturday, March 27, 2010, a water main break occurred on Ohio Street on a 12-inch diameter,
unlined cast iron pipe constructed in 1948. The break was repaired and service was restored early
the next morning. Due to the poor condition of the pipeline, the Board authorized its immediate
replacement, beginning with the issuance of a Professional Services Agreement (PSA) for
engineering services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project. Staff
was directed to negotiate an agreement with Tetra Tech and return to the Board for ratification.
STAFF RECOMMENDATION:
That the Board of Directors ratify issuance of a Professional Services Agreement for engineering
services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project, for a fee of
$85,400.
DISCUSSION:
The 12-inch cast iron pipeline in Ohio Street north of Orient Dr. was constructed in sections
between 1938 and 1948. This pipeline experienced several breaks in the last ten years and has
become a maintenance and risk liability. The most recent failure occurred on Saturday, March 27,
2010 and caused significant damage to a section of Ohio Street and a nearby private street called
Villa Terrace. The District's street restoration contractor replaced the damaged portions of Ohio
Street and Villa Terrace.
Upon inspecting the condition of the failed pipeline and in discussing the nature and frequency of
the pipeline failures in the immediate area, staff concluded the best course of action is to
immediately initiate a replacement project for the entire reach of pipeline in Ohio Street north of
Yorba Linda Boulevard, for a total length of approximately 3,400 lineal feet. Staff recommended
retaining Tetra Tech, Inc. for engineering services under the Emergency Policy of the District's
Purchasing Policy, Resolution 07-11, to immediately begin design of the pipeline replacement. This
recommendation was approved by the Board on April 8, 2010, and staff is recommending
ratification of the Professional Services Agreement with Tetra Tech, Inc. for $85,400, which includes
engineering services during design and construction. A copy of Tetra Tech's proposal is attached.
PRIOR RELEVANT BOARD ACTION(S):
On April 8, 2010, the Board of Directors authorized the issuance of a Professional Services
Agreement with Tetra Tech, Inc. to initiate the design of the Ohio Street Pipeline Replacement
Project with a scope and fee negotiated by staff and later ratified by the Board.
ATTACHMENTS:
Name: Desci iption: ype:
TTI_Proposal _04-20-2010.pdf Tetra Tech, Inc. Proposal Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0
Exhibit "A"
TETRA TECH
April 20, 2010
Mr. Steve Conklin
Yorba Linda Water District
1717 l Miraloma Avenue
Placentia, CA 92870
Reference: Proposal to Provide Professional Engineering Services for the
Ohio Street Pipeline Replacement Project
Dear Mr. Conklin:
We are please to present our proposal to provide professional engineering services for the Ohio
Street Pipeline Replacement Project. Per our recent site visit with the District, we believe we have
a very oood understanding of the project requirements. The District recently experienced a pipe
failure at Ohio Street and Villa Terrace. Due to the age and condition of the existing cast-iron main
the District has decided to replace the water main from Yorha Linda Boulevard to the terminus of
Ohio Street. The area is mainly composed of single family residential neighborhoods, with some
mix of sinLgle and €nuhi-family homes. We fully undo UIrld the short term impacts of construction.
and will provide detailed specifications to help rniti~oate these impacts to the extent feasible. It is
Our understanding that the District has decided to constrUct a 16-inch diameter pipe from Yorba
Linda Boulevard to Oriente Drive and a 9-inch diameter pipe from Oriente Drive to the northerly
terminus of Ohio Street.
Attached herewith 'IS oLlr proposed scope of work and compensation. We believe the scope of'work
provides the District with the level of detail and commitment you desire, and all work tasks needed.
to complete the contract documents for bidding.
Please do not hesitate to call us should the District have any questions relative to the scope or fee
for the project We look forward to working with you to complete the project under the Emergency
Policy section of the District's Purchasing Policy, Resolution [17-1 L L
Sin(:crely.
Tom Epperson, P.E.
Divisional Vice President
MWBIcc=
I19:1?+1:si'k~ ti etg1l'rc?►~t?xu]ilW"I'RSL'_{►► ❑1[YS'4_ f s Attachments
Tetra Tech, Inc.
17885 Von Karrnan. Suite 500. Irvine, CA 92514-6213
Tel 949.809-5000 Fax 949.809-5010 www.tetratech.corn
(.iYiu'S7ret' F ~eiire R@N•Io~6ntFni Frtjeci
EXECUTIVE SUMMARY
Tetra Tech, Inc. has the cornhination of tniagement and technical expertise alont* with the depth of
resources to deliver Ohio Street Pipeline Replacement Project on time, within budget and in cornplianc;e
with the desiton and construction standards set by the District and the involved approval aEencies (City
of Yorba Linda). Tetra "Tech provides the District with a strong teas} that has: v
• Outstanding Project T'eant - Our Project Team will consist of Mr. Toni Epperson, P.F,., Project
Supervisor and Mr. Mark Bush, P.E., Project Manager, Tom and Mark have worked totxcther for
15 years on pipeline projects throughout southern California. They bring with there extensive
pipeline design and mana-ement experience.
• Extensive Pipeline Experience During the last ten years, members of' the project tearer have
designed more than 75 miles of water, recycled water and sewer mains within fully developed areas
having extensive traffic control issues and utility Conflicts.
• Commitment to the District - We are conunittin`T some of our hest and rnost experienced people to
the District to provide a duality project.
• Ability to Expedite Project Schedule - Tetra Tech has staff ready to rnobilize immediately and
begin work upon receipt of' notice to proceed. Tetra Tech will keep the District informed and
updated on work progress and meet the project milestones.
PROJECT APPROACH
IRrc to our previous pipeline experience, 'T'etra Tech understands the potential recluirements that the City
of Yorba Linda may impose and the impacts to this project (traffic control, litnited work hours, and
minimize street impacts). Tetra Tech will work through with the District the development o1 the pipe
aI'`Tnment, phasing of construction, traffic control, workin'T hours and pavement restoration.
Tetra Tech is ready to bey=in the project immediately. Our previous experience on District projects
provides the addled benefit of no learninty curve.
PROJECT TEAM
Our project team consists of the following of Mr. Tom Epperson, Project Super-Visor, Mr. Mark Bush,
Project Manager and Laurence Es~Cluerra as the Desitun Engineer. We have included Coast Surveying
Irtc. for the design survey and napping; and Ilarrington Geotechnical Engincering, Inc. for the
iwote.chnical investigation.
SCOPE OF WORK(
Task "I - Project Management and Quality Assurance
1.1 Project Meetings: Tetra Tech will attend three (3) prd~jcrt mcetirags; one for the 50`%i preliminary
desion (horizontal ali-nment selection), and one for each of the 90% and 100"Y e, submittals. The
purpose of project nncetings will be to review design decisions, and review plan check comments. Tetra
Tech will prepare agenda and meeting minutes for each of these project meetincys.
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1.2 Project Management: Tetra Tech will complete all project inana-ernent duties for this project.
including clay-to-day ccxnnunlications, budget and schedule tracking, invoicing, coordination with
YLWD, coordination of subconsultants, design team and quality review team.
1.3 Quality Assurance: Tetra "Tech will perform independent quality reviews prior to all submittals.
Quality reviews will he performed by and/or under the direction of the Quality Assurance Team leader.
Mr. Sleren Agor, P.E..All individuals completing quality reviews will be completely independent froin
this project; that is that they have not completed any portion of the calculations, desi4,un, drafting or wore/
processing on this project.
Task 2 - Preliminary Design
2.1 Survey: Tetra Tech will complete topographic mapping for the project limits. Work includes
setting control, setting aerial tar-ets. aerial photography and topo`raphic mapping. Topographic
mapping will be provided with l-foot contour intervals and be based on found County ol• 01'ant'e
recorded hench mark, basis of hearings per recorded map and California State Plane Coordinate System.
Due to the existing tree coverage, the surveyor will also provide one day of field survey to pick up
culture, and/or cross sections for portion of the alit=nment that cannot be obtained from the topographic
mapping.
2.2 utility Research, Base Mapphig mid Utility Crastflict Checks: 'T'etra 'T'ech will obtain a copy of
utility owners from USA DiLo Alert. Each utility owner will be contacted to obtain available record
drawings, as-builts, atlas maps and any other pertinent data, such as planned projects within our preJect
area. Ghee the information is obtained, the data shall be plotted in AutoCAD onto the record drawings
once the centerline of street and right-of-way have been established. This base map will serve as the
primary too] for determining the alignment of the new pipelines. Upon completion of the. 90% design
package. plans will be distributed to each utility owner so they can verify their utilities have been
plotted accurately.
2.3 Geotechnical Investigation: Tetra Tech, through our suhconsultant, will obtain the necessary
permits to perform soil borings to a depth of feet, complete necessary field work, complete
lahoratorv testing, conduct desk top analysis and prepare: a written geotechnical report. The report shall
provide information of existing geology, shoring requirements, pipeline trenching, bedding= and backfill
requirements, determine if native material can be used for backfill above the trench zone and pavement
restoration requirements. We have assumed that the City will issue a no fee permit to perform this wort:
on the behalf of the Water District. If fees are imposed. we have assumed that the District will reimburse
Tetra Tech the cost of the fees at no mark-up.
2.4 Pre=limbiary. AfignmeW Selectimi: Tetra Tech will prepare a strip plot showing the base map
(existinc, utilities and topography) and the location of the proposed pipelines horizontal alignment for
District review. Tetra Tech will meet to discuss the available utility corridors and the resulting
construction impacts (traffic control, phasing, etc).
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Task 3 - Preparation of Plans, Specifications and Estimate
3.1 Construction Drawings: This task includes preparation of the detailed design plans for the
construction. The following= is an estimated list of the required drawings.
• Title Sheet (1 sheet)
• General Notes, Location/Vicinity Map and Sheet Index (I sheet)
• Symhols, Abbreviations and Construction Notes ( 1 sheets)
• Ohio Street Plan and Profile Drawings (40 scale) (4 Sheets)
• Detail Sheets (pavement replacement and misc. details (1 sheets)
• Connection Detail Sheets (3 sheets)
All sheets will be stamped with a seal and signed by a California registered civil engineer.
3.2 Technical Specifteations: 'Tetra Tech will prepare detailed technical specifications to support the
drawings and complete the ciements of the project. We will utilize the District's Standard Specifications
ind Standard Drawings where appr€ipriLite. We will follow the District's Standard Specifications format
and utilize technical specifications to the extent feasible. New specification sections will be written as
required. In addition, this project will be publicly bid, as such we will utilize the latest version of the
District's front ends to complete the package.
3.3 Engineer's Estimate of Probable Construction Cost: Tetra Tech will prepare an Engineer's
Estimate of Probable Construction Cost. The estimate will be based on the actual quantities of materials
as shown on the plans, LitihziIIQ past pipeline bids and updated cost information obtained during design
from vendors, suppliers, manufactures. and contractors.
3.4 Deliverables: "Tetra Tech will submit a strip plot showing the horizontal alignment and base map
for the 50%. design submittal. Tetra Tech will submit three (3) sets of plans.. specifications and estimate
]'or review and comment at the 90%, and 100% stages. One (1) set of original mylars. loose bond copy
of specifications, both sealed and signed, will be provided to YLWD for final approval. signature and
reproduction for bidding.
3.5 PerrnilslCoortlination: Tetra Tech will submit t)[)t/r plans and specifications to the City of Yorba
Linda for review. comment, plan approval and permit. All reasonable comments will be addressed and
the plans and specifications will be re-submitted to verify comments have been satisfactorily addressed.
This process will he repeated for up to three ;submittals (two resubmittals) to obtain final
approvals/perinits if necessary. We have assumed that no traffic control plans wviIl be required.
3.6 Assist with Bid: Tetra Tech will assist the District in the bidding and award of the contract
includinv: developing Li list of qualified contractors, answering contractors' questions and issuing"
addenda. We have assumed the preparation of one (1) addendum will be required for this project.
Responses to contractor's questions and the addenda will be submitted in writing to the District for
distribution to all those on the plan holders list. Tetra Tech will attend the pre-bid meeling and job walk.
including preparation of the a-enda and meeting minutes. Further, Tetra Tech shall evaluate the bids
received and provide YLWD a recommendation of award.
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Oh uSI<1 Fp,1,ne RepI.cen"E"" Fig;`rrci
Task 4 - Construction Support Services
4.1 Sliop Drawing Review: Tetra Tech will review and process shop drawings for the project. We will
combine review continents from the District and Tetra Tech and return to the Contractor. We have
assumed there will be fifteen (15) shop drawings for review and approval. We have included within the
bud4oet a second review of each shop drawin4g.
4.2 Respond to RIJIs: Tetra Tech will review and respond to Requests for Information from the
Contractor. For the purpose of this proposal, we have assumed that we will need to respond to 10 RFIs.
4.3 Record Drawings: Tetra Tech will revise the final design drawings based on information furnished
by the Contractor and the District. Record drawing=;s will be furnished on mylar to the District along with
the electronic drawin'., files.
Assumptions Included In Preparing Our Scope of Services
It is assumed that the following items will be provided by and are the responsibility of others, or deemed
not required for this project:
• The District will provide available existing data, information, reports, records and wraps in District
Giles, which may exist and be relevant to this particular work.
. The District will provide all available existing utility information in District filets.
. The District will provide a project manager/contract administrator.
The District will pay all permit plan checking and other fees not WLived by other agencies nor made
the responsibility of the contractor, direct or reimburse Tetra Tech for said fees at cost with no
mark-up.
• YLWD shall provide reproduction for bidding and construction phase services, or reimburse Tetra
Tech, Inc. at cost plus 15"r above the contract amount.
All pipelines and appurtenances thereto are to be located within public right-of-way. as such
easementsllegal descriptions will not be required.
• The District will provide staff member to walk the alignment with Tetra Tech desi~,n staff after the
500X, submittal to determine the location and site of all water and sewer laterals within the project
limits.
• The District Will corrlirm the desired pipe sizes prior to completion of the topographic mappin.-,,
utility research and base slapping tasks.
SCHEDULE
Tetra Tech staff ready to mobilize immediately and begin work upon receipt of notice to proceed. We
will be able to complete the preliminary design within four (4) weeks and submit bid-ready plans and
specifications seventeen (17) weeks from receipt of the Notice to Proceed. This includes allowin for
seven weeks for processing the permit throul?h the City ol'Yorba Linda, We have included a preliminary
schedule based on the receipt of the. Notice to Proceed on April 26, 2010.
l9'9arhralu_'.P'rrl:. s:L,+,u•rrs•r_nia.n_'. •.;rurr.d.; -4 - TETRA TECH
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COMPENSATION
Based on the Scope of Work detailed herein. Tetra Tech proposes it) complete the work for the
estimated not-to-exceed fee listed below.
Task 1 - Project Management and Qua] ity Assurance 7.300
"Mask 2 - Preliminary Design $33..400
Task 3 - Preparation ol` Flans. Specifications and Estimate `36,900
Task 4 - Construction Support Services `F 7.800
Total Compensation $85,400
We have, attached Exhibit "A: 2010 Hourly Charge Rate and Expense Reimbursement Schedule" on the
following patige. Accordingl_yr, all actual labor and expenses will be invoiced on a monthly basis, up to
the "not to exceed contract amount.,,
M ANA rirkci I IIIT] 01X-NlWTRS001004% HaLLMCUci.doc - 5 - TETRA TECH
ID Task Name
1 !Notice to Proceed
2 -Preliminary Design
3 Data Gathering
4 Utility Research
5 Gectechnical investigation
6 Design Survey
7 Prepare Base Maps
8 Alignment Selection
9 Meet with District to Discuss Alignment Selection
10 Final Design
11 Prepare 901a Plans, Specs and Estimate
12 Permitting
13 Submit 90%Submittal
14 District Review
15 Review Meeting
16 Prepare 100%Plans,Specs and Estimate
17 Submit 140° Submittal
18 District Review
19 'Review Meeting
20 Prepare Bid-Ready Plans and Specs
21 Submit Bid-Ready Plans and Specs
YORBA LINDA WATER DISTRICT
OHIO STREET WATERMAIN REPLACEMENT
Duration
0 days
20 days
5 days
20 days
20 days
15 days
20 days
15 days
0 days
69 days
29 days
35 days
0 days
10 days
0 days
15 days
0 days
5 days
0 days
10 days
0 days
Start
Mon 4/28110
Mon 4126110;
Mon 4/26/10!
Mon 4126/14
Man 4126110
Mon 4/26110.
Mon 4126110
Mon 4126110
Fri 5114/10
Mon 6117110•
Mon 5/17/10
Fri 6125/101
Thu 6/24/10
Fri 6125/10
Thu 718110
Fri 719/10
Thu 7/29110
Fri 7/30110
Thu 8/5110.
Fri 816110'.
Thu 8119/101
r,a►�4
4-6/24
+-7/8
♦7/29
�i
0+f5
8/19
Task _,;.:,;:_. Milestone ♦ External Tasks
Project:Sch20110 lit Summary External Milestone mpp
Date:Tue4f24f10 Sp ������"� ����� ����
Progress Project Summary - - Deadline J3�
Page 1
® Price Pry osal
Labor Plan
Price Summary lTotals
7 Labor Resources
Task Pricing Totalsi
85,400
Ohio Street Water Main Replacement Project
Design the replacement o 33001 0 water main consisring of 1G and&inch diameter pipeline
slll 4w
Prof Ares
2eo.x oe.00 270 00
v.m
ar.00
SpecifyAdd'I Fees on Setup
0
Technology Use Fee
Total Price
85,4UU
Submitted to:Yorba Lin a Water District
Contract Type:T$M
- E
E g m
re
a W
y104 .,100
Pricing by Resource
a6or
Rauh, Labor sobs Travel Mat'ls (quip ODC5
Task Pricing
Totals
Project Phases/Tasks
Schedule
o
3$4
a
;
Tota
LaborHrs
1- Thry
Months
440
20 s9 47 4o 20
OA10M 60,007 20,700
1 314 - 4,379
,85,400
Task 1 Project Management
1 P:aj2[t Meetings 13)
_
-
-3-3
11
-l0
12
is 14 = _
IE -
7 g
n
3
_ 7,221 -
i,95i
2,1.20
79
206^
- 217-
3
1.2 Project Management
1.3U1 a9ty Amumnce
_
Task 2 Preliminary Design
2.15urvey
2.2.utllity Research and Base Mapping
2.3 G..te finical lnvesti ation
2.4 Preliminary Align ment selection
_
_
93
-
2 -7 16 8 16
_ 1
a a, 16
1 - 2 2
1 4 g
40
4
_
_
11,aaa 20,790 60
454 15,599
9.424 5o
914 5,200
2,076
772
33,490
15,954
9,070
6,1,4
2,30:
3
72
40
$42
5
13
Task 3 Preparation of Plans,Specifications and Estimate
3,1 cunstrucllo-n Drawings
2"
2
-
30 57- 32
13: 27 29
So
52
52
9
34,050
- 175
-
2,875
30,9W
14r
AN
21rISs
21,155
ri&Sheet
._.
General sh.-(21
-
_. .
-
-
Plan aM Prutde Snc x[m
9e.0 Sheet
4,678
2,112
3,670
;,912
2,313
neellon aelaa s6ren 131
3.2Spe[I catlons _
32
B 16
a
4,325
350
3.3 Engineer's Estimate
3.4 Delirerable5
17
19
70
15
1 4
4
12
.
2,112
2,325
-
2
- _ 4-- a
2 -4
. 4
.
1,239
115
60
3.5 PermiWcogrdinatlon
_ 9
2,752
3.6 Assist with Bid
8'
1
2,343
Task 4 Construction Soppgn 5¢Mces
52
- B
1 24
1 - a; a
4
elm
991
T BOo
4.1 shop Arewing Revkw 115)
4.2 Respond to RF15 40)
4.3 Rewrd Drawl ngs
24
16
12
4
5
a
4
3,SUp
292
3,332
12
024
2,324
4 B
_--
E,444
700
2.101
T41t21i8
400
20 59
1 97 40 1D4 190 20
0.00% 60,007 20,700 314
1
4,3719
85,400
Tetra Tech-Confidential and Proprietary Page 1 9f 1 Printed 4.12012010
TETRA TECH
EXHIBIT "A"
2010
HOURLY CHARGE PATE AND
EXPENSE REIMBURSEMENT SCHEDULE
Professional Survev/Mappinu
I'm-*incerintu ]nterns"l'ecltnici iti/Assistant....$ 65.00 Survey Technician I 109A0
Project Administrator 107.00 Sclrvev Technician II/Field Supervisor.......$ 125-00
Desit-ner/C'A17 Operator/Engineer I...........$ 117.00 Senior Surveyor $ 141,00
Engineer II and III/Senior Desi(ner ..........S 127.00 Project Surveyor 163.00
Biologist S 127.00 Two-Person Survey Party....................... 230.(X)
Planner ,S 127,00 Two-Person Survey Party with GPS....... ....S 275.00
Senior Enoineer/Landscape Architect........$ 140.00 Three-Person Survey Party......... S320,00
Project Engineer/Project Coordimtor......... $ 165.0(1 Survey Travel Time (Two-person) .--.....,.S 109,00
Stn-ve Iravcl`I~imc{Three-~crsonl._..-...,..$ 153.00
Senior Planner- 180,00 Y " I
Senior Scientist-..,-- 180.00
Senior Project Engineer.....--------- $ I80.00
Preiect M naeger/Sr. Project Coordinator--$ 200.00
Senior Project )4 mla2er 260.00
Program Director-/Project Director... $ 275.(x) Construction Management
Administrative Construction Observer I $ 96.00
Construction Observer 11 ........_3 112.00
Administrative Clerk 62.00 Senior C'onstruclion Observer- .......,,,.,..,..S 135.0(}
Word Processor/Admin. Support 97.00 Resident Engincer........... $ 165,00
Graphic Designer.. 117.00 Construction Mina«rr........ 190mo
Reimbursable In-House Coats
Photo Copies (B&,W 8.5"x I I-) .......5 0.15/Each Compact Discs..... S 10.00/Fach
Photo Copies (B &W 1 I-x17")........ S 0.40/Each I ar-e Format Copies
S o.80/S.F.
Color Copies (up to 9,5"x I I").,........$ 2.W/Each Miiea-e-..---------- ....SM/Mile }
Color Copies (to I t "x 17"} 3-OO/Fach 'curre.nt GSA POV Milea-e Kate mb_ject to char e
Cotnpttter Usage 2-30/Hour
All other direct costs, such as reproduction, special photography, postage, delivery services, overnight mail.
out-ol-area telephone calls, printing and any other services performed by subcontractor. will be billed at cost
plus 151h.
.til{)'l E: Rates subject to change annually.
M:TMarkL!tin+.;V'ropos.i]~, 411'I12S11-0101052\- 1matTF.xhihit A - CA 201O.docx
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Sandi Van Etten, Senior CEQA Compliance: N/A
Accountant
Subject: Quarterly Investment Report for March 2010
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a
quarterly report of the investments to the legislative body.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the investment report for the quarter ending March 31,
2010.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee has reviewed and discussed the Investment Report and
supports staff's recommendation to receive and file the report.
DISCUSSION:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a
quarterly report of the investments to the legislative body. Staff is submitting the March 2010
Quarterly Investment Report to receive and file.The average portfolio yield for total investments
excluding Wells Capital is 0.20% compared to the March 2009 yield of 0.19%. The average portfolio
yield including Wells Capital is.42%.
The average number of days to maturity as of March 31, 2010 equaled 155 days, and the average
term for the portfolio totaled 72 days.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors receives the Investment Report on a quarterly basis.
ATTACHMENTS:
Name: Description: Type:
Agenda, 5-17_backup-Mar.doc Mar 2010 backup Backup Material
Invst Rpt 3-10.xls Mar Portfolio Rpt Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0
Investment Report Summary
Below is a chart summarizing the yields as well as terms and maturities for the month of March
2010:
Avg. Portfolio Avg. Portfolio # of Avg. Term
Month Yield Without Yield With Days to of Portfolio
of 2010 Wells Capital Wells Capital Maturity in Days
March 0.20% 0.42% 155 72
Below is a chart comparing operating fund interest for current and prior fiscal years.
Actual Interest 3/31/09 3/31/10
Monthly, Operating Fund $ 391 $ 5,422
Year-to-Date, Operating Fund $ 5,546 $ 35,402
Budget 2008/2009 2009/2010
Interest Budget, Operating Fund, March YTD $48,375 $5,625
Interest Budget, Operating Fund, Annual $64,500 $7,500
Interest earned on investments is recorded in the Fund that owns the investment.
Investment Summary Comparison
The distribution of investments in the portfolio both in dollars and as a percentage of the total
portfolio by funds is as follows:
Fund Description Balance 3/31/10
Water Operating 727 0.00%
Water Emergency Reserve 2,051,814 5.49%
Water Capital Project Reserve 19,346,740 51.80%
Water Reserve for Debt Service 431,953 1.16%
COP Revenue Bond 2008 - Reserve 2,147,096 5.75%
COP Revenue Bond 2008 11,413,890 30.56%
Sewer Operating 1,260,156 3.37%
Sewer Emergency Reserve 507,570 1.36%
Sewer Capital Projects 189,010 0.51%
$37,348,956 100.00%
Wells Fargo Bank Checking
Water Operating (700,576)
Sewer Operating 28,621
($671,955)
Total 36.677.001
Yorba Linda Water District
Investment Portfolio Report
March 31, 2010
Market % Percent Investment Maturity
Value Cost of Total Institution Yield Date Date
Cash & Checking Accounts:
$ 159,025 $ 159,025 Wells Fargo Bank N/A
$ 159,025 $ 159,025 0.43% Total 0.00%
Money Market Accounts:
$ 579,378 $ 579,378 Wells Fargo Money Market 0.30% N/A
- - Wells Fargo MM/Annexation
$ 579,378 $ 579,378 1.58% Total 0.30%
$ 738,403 $ 738,403 2.01% Sub-total 0.30%
California Asset Mgmt. Program:
$ 5,101,661 $ 5,101,661 13.92% California Asset Mgmt. Program 0.17% N/A
Money Market Account:
$ 13,560,986 $ 13,560,986 US Bank 2008 Revenue Bond 0.20%
0 0 US Bank 2003 Revenue Bond 0.20% N/A
$ 13,560,986 $ 13,560,986 37.00% 0.20%
$ 19,401,050 $ 19,401,050 52.93% Sub Total Investments 0.20%
Individual Management Account:
$ 17,275,951 $ 17,255,202 47.07% Wells Capital Management 0.68% N/A
$ 36,677,001 $ 36,656,252 100% Total Investments 0.42%
Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's
Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next
six months.
VOW F-462-X
Sandi Van Etten, Senior Accountant
3/31/2010
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: Yes
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Revision of the District's Personnel Rules
SUMMARY:
The purpose of this report is for the Board of Directors review and consider the proposed updates
and changes to the District's current Personnel Rules.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-09 adopting personnel rules for the Yorba
Linda Water District.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee discussed this item at its meeting held May 7, 2010
and supports staff's recommendation.
DISCUSSION:
Over the past seven months, both the District's negotiating team and the District's Employees'
Association Bargaining Unit representatives have reviewed and discussed proposed revisions to the
District's current Personnel Rules. These revisions included bringing the District's Personnel Rules
into compliance with the Fair Labor Standards Act (FLSA) as well as deleting outdated language.
Throughout the 2008 calendar year, the Personnel-Risk Management Committee reviewed the
District's current Personnel Rules and after meeting several times agreed on multiple revisions to
the existing Personnel Rules. These proposed revisions were submitted to the Liebert Cassidy and
Whitmore law firm for legal review. In late October of 2009, the District's negotiating team began the
Meet and Confer process with the District's Employees' Association Bargaining Unit representatives
to discuss the proposed revisions to the Personnel Rules. After several months of negotiating, both
parties reached an agreement on April 14, 2010 to accept the revised Personnel Rules, a copy of
which is available for review in the office of the Board Secretary.
Along with the proposed Personnel Rules, the District's Family Medical Leave Act (FMLA) policy
was revised to be compliant with both federal and state laws. A copy of this policy is also available
for review in the office of the Board Secretary.
ATTACHMENTS:
Name: Descrilption: o Ype:
Resolution No. 10-09 Personnel Rules.doc Resolution No. 10-09 Resolution
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
RC/PH 5-0 Roll Call
RESOLUTION NO. 10-09
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING PERSONNEL RULES FOR THE
YORBA LINDA WATER DISTRICT
WHEREAS, The proper administration of employer-employee relations is significantly
facilitated by virtue of the District enacting comprehensive Personnel
Rules and Regulations giving structure to the myriad employer-employee
issues to be regularly addressed by representatives of the District and its
employees; and
WHEREAS, Pre-existing District Personnel Rules and Regulations have not fully and
appropriately allowed for facilitation by the District of orderly, efficient and
equitable employment relations; and
WHEREAS, The District has previously recognized the Yorba Linda Water District
Employees Association as a recognized employee organization; and
WHEREAS, The Yorba Linda Water District Employees Association is the only
employee organization that has been recognized by the District; and
WHEREAS, Representatives of the District and the Yorba Linda Water District
Employees Association have engaged in and successfully concluded the
meet and confer process regarding adoption of successor Personnel
Rules and Regulations, and
WHEREAS, Exhibit 1 to this Resolution represents the Personnel Rules and
Regulations which have been agreed upon by means of the meet and
confer process conducted between representatives of the District and the
Yorba Linda Water District Employees Association; and
WHEREAS, The District recognizes that adoption and implementation of Exhibit 1 is in
the interest of the District and those employees affected by the Personnel
Rules and Regulations.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. Exhibit 1 (Personnel Rules - Yorba Linda Water District) is hereby
adopted and deemed implemented concurrent with passage and adoption
of this Resolution.
Resolution No. 10-09 Adopting Personnel Rules 1
Section 2. Any and all pre-existing Personnel Rules and Regulations and any
Resolution(s) having adopted any such document, are hereby rescinded.
PASSED AND ADOPTED this 27th day of May, 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
REVIEWED AS TO FORM BY SPECIAL COUNSEL:
Richard M. Kreisler, Esq.
Liebert Cassidy Whitmore
Resolution No. 10-09 Adopting Personnel Rules 2
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: May 27, 2010
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Job No: 2010-03
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Yes
Prepared By: Ariel Bacani, Engineering CEQA Compliance: Exempt
Technician II
Subject: Initiating Proceedings for SAVI Ranch Annexation
SUMMARY:
The District currently provides water service to the SAVI Ranch area and is pursuing annexation of
the approximately 303 acres to the Yorba Linda Water District.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-10, initiating proceedings for annexation of
approximately 303 acres to the Yorba Linda Water District, and find that the environmental impacts
of the existing commercial development have been adequately addressed.
DISCUSSION:
The District currently provides water service to the SAVI Ranch area through a 1982 Pre-
Annexation Agreement between the District and the developer, SAVI Ranch Associates. The
District has filed an application with LAFCO to initiate proceedings for annexation of the 303-acre
area for the purpose of adjusting the District boundary to be coterminous with its service area. An
exhibit illustrating the location of the proposed annexation is attached.
One of the LAFCO requirements is an initiating resolution from the Yorba Linda Water District Board
of Directors. The proposed Resolution No. 10-10 addresses this requirement. It includes a finding
that the environmental impacts of the existing commercial development, including the annexation of
the SAVI Ranch area into the District, have been adequately addressed in the Notice of Exemption
certified by the Yorba Linda Water District and that no additional environmental review is required. A
copy of the Notice of Exemption is attached.
District Legal Counsel has reviewed and found acceptable the subject documents in relation to the
proposed annexation.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized the President and Secretary to execute the Pre-Annexation
Agreement between Yorba Linda Water District and SAVI Ranch Associates, Inc. on October 14,
1982.
ATTACHMENTS:
Name: Description: Type:
Resolution 10-10 Savi Ranch Annexation.doc Resolution No. 10-10 Resolution
annex.pdf Annexation Legal Description Exhibit
map_pdf Annexation Map Exhibit Exhibit
Notice of Exemption - DA 10-03 - Recorded.pdf Notice of Exemption Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0 Roll Call
RESOLUTION NO. 10-10
RESOLUTION OF APPLICATION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
TO INITIATE PROCEEDINGS FOR SAVI RANCH ANNEXATION OF
APPROXIMATELY 303 ACRES TO THE YORBA LINDA WATER DISTRICT
WHEREAS, the Yorba Linda Water District, water service provider of approximately
303 acres of commercially developed land (hereinafter referred to as the
"SAVI Ranch area"), has requested annexation in order to adjust the
YLWD boundary to be coterminous with its service area.
WHEREAS, SAVI Ranch Associates (hereinafter referred to as "SAVI"), a California
general partnership and its successors and assigns, has entered into a
Pre-Annexation Water Service Agreement, executed October 18, 1982,
with Yorba Linda Water District, under which SAVI has agreed to certain
obligations, conditions and responsibilities, which are necessary for the
orderly development of water facilities to serve the SAVI Ranch area; and,
WHEREAS, the SAVI Ranch area is within the sphere of influence of Yorba Linda
Water District, and the District is currently providing water service to said
land upon the terms and conditions set forth in the Pre-Annexation
Agreement; and,
WHEREAS, the Board of Directors finds that the environmental documentation of this
proposed annexation is adequately addressed with the execution and
recordation of the Notice of Exemption, and
WHEREAS, the Board of Directors finds that it is in the best interests of the District that
the SAVI Ranch area be annexed to the Yorba Linda Water District on the
terms and conditions set forth in this resolution of application;
NOW THEREFORE, the Board of Directors of Yorba Linda Water District does hereby
resolve as follows:
Section 1: Application is hereby made to the Local Agency Formation Commission of
Orange County, (hereinafter LAFCO) to initiate, conduct and complete
proceedings for the annexation of the SAVI Ranch area to the Yorba Linda
Water District on the terms and conditions set forth in this Resolution and
such other terms and conditions as may be approved by the Board during
these proceedings.
Section 2: This proposal is made pursuant to the Cortese-Knox-Hertzberg Local
Government Reorganization Act of 2000, Section 56650 et seq. of the
Government Code of the State of California.
Resolution No. 10-10 Initiating Proceedings for SAVI Ranch Annexation 1
Section 3: The proposed change of organization consists of the annexation of
approximately 303 acres of commercially developed territory, (the "SAVI
Ranch area"), to the Yorba Linda Water District, for the purpose of
adjusting the YLWD boundary to be coterminous with its service area.
Section 4: A description of the boundaries of the land to be annexed, and a map of
the SAVI Ranch area are attached hereto and incorporated herein by this
reference.
Section 7: The Yorba Linda Water District is the lead agency and applicant of this
proposed annexation and has designated the following persons as the
District's representatives for purposes of this application: Mr. Kenneth R.
Vecchiarelli and Mr. Steve Conklin.
Section 8: The annexation proposed by this application is consistent with the sphere
of influence for the Yorba Linda Water District adopted by LAFCO.
Section 9: Other than Yorba Linda Water District there are no affected agencies that
will gain or lose territory as a result of the change of organization
proposed herein.
Section 10: The Board of Directors of Yorba Linda Water District hereby requests that
LAFCO approve the proposed annexation, as authorized by Section
56663 (a) of the Government Code, and that LAFCO waive protest
proceedings as authorized by Section 56663 (c) of the Government Code.
Section 11: Yorba Linda Water District waives any exchange of property tax revenues.
Section 12: The Board of Directors finds that the environmental impacts of the existing
commercial development including the annexation of the SAVI Ranch area
to the District have been adequately addressed in the Notice of Exemption
certified by the Yorba Linda Water District as lead agency and applicant.
Section 13: The Secretary of the Yorba Linda Water District is hereby authorized and
directed to file a certified copy of this Resolution with the Executive Officer
of the Orange County Local Agency Formation Commission and make all
other filings and pay such fees as are necessary to effect the purposes of
this Resolution.
Resolution No. 10-10 Initiating Proceedings for SAVI Ranch Annexation 2
PASSED AND ADOPTED this 27th day of May 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 10-10 Initiating Proceedings for SAVI Ranch Annexation 3
EXHIBIT "A"
SAVI RANCH ANNEXATION
TO YORBA LINDA WATER DISTRICT - DA10-03
Legal Description
1 That portion of Rancho Canon de Santa Ana in the County of Orange as per map
2 filed in and for the County of Los Angeles in Case No. 1978, a copy of which
3 was recorded February 8, 1874 in book 28, page 158 of Deeds in the office of
4 the County Recorder of said Los Angeles County and that portion of the Rancho
5 Santiago de Santa Ana, described in Decree of Partition recorded in Case No.
6 1192 and entered September 12, 1868 in Book "B", Page 410 of Judgements of
7 the said 17th Judicial District Court located in the City of Yorba Linda,
8 County of Orange, State of California, described as follows:
9 BEGINNING at the southwest corner in the existing boundary of the City of
10 Yorba Linda, said angle point being the southerly terminus of that certain
11 course described in "Annexation No. 82-01 to the City of Yorba Linda" as
12 being "Forth 29°04'05° West 799.39 feet"; Thence along the existing boundary
13 as established by said "Annexation No. 82-01 to the City of Yorba Linda" in a
14 generally northwesterly, westerly, northeasterly, northerly, northeasterly
15 direction through its various courses to its intersection with the existing
16 boundary of the Yorba Linda water District as created by "Annexation No. 78-
17 1" to said District; Thence along said existing boundary line as established
18 by said "Annexation No. 78-1" to said District in a generally northeasterly,
19 easterly, southeasterly, southerly, southeasterly direction through its
20 various courses to its intersection with the southeasterly line of the
21 existing boundary of the City of Yorba Linda as established by said
22 "Annexation No. 82-01 to the City of Yorba Linda"; Thence along the existing
23 boundary line of said City of Yorba Linda in a generally southwesterly,
24
25
EXHIBIT "A"
SAVI RANCH ANNEXATION
TO YORBA LINDA GRATER DISTRICT - DAID-03
Legal Description
1 northwesterly, westerly and southwesterly direction through its various
2 courses to the POINT OF BEGINNING.
3
4 The above described parcel of land contains 302.70 Acres, more or less.
5
6 All as shown on Exhibit °B" attached hereto and by this reference, made a
7 part hereof.
8
9 This document was prepared by me or
10 under my direction and supervision.
11
0 LAND s
12 DEL C ~y
13 Dated This 7t Day of April, 2010
14 n L.S. 5108
15 1 4~0/' ~ C)F C AG ~4
16 Gwen-Vera Del Castillo, PLS 5108
17
18
19
20
21
22
23
24
25
600 0 300 60C
SCALE: 1 " =600'
N17'19'54 "E
EXHIBIT "B"
SAVI RANCH ANNEXATION
TO YORBA LINDA WATER DISTRICT - DA10 -03
i
/ APPROXIMATE CL \\
SANTA ANA RIVER
/
,UMEY TICH H(0). S'LY LINE PARCEL "2 "-
82 -011 TJ ClTi OF ANNEXATION NO 78 -1
nG°33 �OG�JDD' TO YORBA LINDA WATER
DISTRICT
� 2
2 N
1
P.O.B. R /VFRS /D
N'LY LINE
ANNEXATION NO.
82 -01 TO CITY
OF YORBA LINDA
\ \\ P� R,VERS,OE v2� FREEWAY nc�A
\\ 90
U;,1JHE KK -TM H00. 78-170
JOHB,,\ LkMlx-� WATEn MTHM
I BEARING DISTANCE
1 N29° 04' 05'W 799, 39'
3 N18° 46' 54' E 743. 99'
4 N61 °51'04'E 875, 71'
`\\ 5 N00° 22' 25' E 163. 60'
6 N73° 08' 32'E 640, 58'
\\ 7 S66° OS' 46' W 216. 29'
8 S79° 57' 38'W 354, 95'
\\\ 9 N56° 29' 50' W 35, 55'
1 11 N69'58' 50'W 2445. 05'
13 S79° 1 6' 1 0' W 872. 51'
14 N73° OB' 32' E 703, 86'
15 S66° 05' 46' W 815. 75'
` \\ RADIUS DELTA LENGTH
\\ 2 1 600. 00' 43'36'01' 1217. 55'
\\
10 2000.00' 13* 29' 00' 470,66'
\\ 12 2500. 00' 30° 45' 00' 1341. 72'
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Notice of Exem tion Form D
To: Office of Planning and Research From: Yorba Linda. Water District
P.O. Box 3444, Roam 212 P.O. Box 309
Sacramento, CA 95812-3044 F I L i E D Yorba Linda, CA 52885
County oFOrangeClerk-Recorder i>idL- iI i C -i;- ial R fi=cods, C)raiiU
630 North Broadway Street MAY D 5 201 "ot7i Daly County Recorder
Ilia II'~.Ili~1111~I!~I!IlliiIIIII~IIl11!lil'ill~Il~.!111 Santa Ana, CA 92701 N 0 F LIE BY LO TOM L ca E 201085000592 10-43 am 05105/11:;
EPIM 163 OR02 Z01
_100 50.00 000 0.00 0.00 0.00 0.00 0.1
EXEMPT: PUBLIC AGENCY GOV. CODE SEC. 27383 SPACE ABOVE THIS LINLU i•vrm tccwl~~tc 3 u,-,L
Project Title: SAVI Ranch Annexation to "Yorba Linda Water District
Project Location - Specific:
In the City of Yorba Linda, east of N. Weir Canyon Rd., between the Santa Ana River to the north and east, and the
Project Location -City: Yorba Linda Project Location - County: Oran
Description of Project:
The project is the Annexation of the SAVI Ranch area within the City of Yorba Linda that is currently outside the
YLWD service boundary. YLWD currently provides water service to this existing development through a 1982
pre-annexation agreement.
Name of Public Agency Approving Project: Yorba Linda Water District
Name of Person or Agency Carrying Out Project: Yorba Linda Water District
Exempt Status (check one)
❑ Ministerial (Sec. 21080(b)(1); 15268);
❑ Declared Emergency (See. 21080(b)(3); 15249(a));
Emergency Project fSec- 21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: Class 19(a), Section 153 19 - Annexations of Existing Facilities
❑ Statutory Exemptions. State code number: -
Reason Why Project is Exempt:
The project is an annexation to a special district that has existing facilities within an existing development.
Lead Agency
Contact Person: Steve Conklin, P.E. Area Code/Telephone/Extension: L714) 701-3102
If tiled by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project?
Signature: Date cC> "Title: Engineering Ma. na er
G1 Signed by Lead Agency
® Date received for filing at OPR: POSTED
Signed by Applicant
MAY 0 5 ?010
LP Ou 14 ~ ~-Y,.~HIC.RECORfJER ZERM
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Consolidation of Enterprise Funds
SUMMARY:
Resolution 10-11 allows for the consolidation of the District enterprise fund structure from four
separate accounts into two - retaining the Water and Sewer enterprise funds and eliminating the
Improvement District (ID) 1 and ID 2 fund accounts. The ID 1 and ID 2 fund balances are currently
designated as reserves for water system capital improvements and have been allocated to fund the
projects identified in the District's approved capital improvement plan (CIP). While the approved CIP
list benefits the entire District, the ID's benefit specifically through system reliability improvements
and a reduced reliance on import water in the future. Furthermore, the ID service area customers
have benefited significantly in the past from the District's ability to provide a lower melded rate to
them due to the access to and production of potable groundwater into the system.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-11 Consolidating the Improvement District 1
and 2 Funds into Reserves Designated for Capital Improvement Projects.
COMMITTEE RECOMMENDATION:
This item was brought before the Finance-Accounting Committee on March 15, 2010 and discussed
with the full Board on March 25, 2010.
DISCUSSION:
The District's financial statements have tracked four separate enterprise funds for many years:
Water, Sewer, ID 1 and ID 2. Improvement Districts 1 and 2 were formed more than thirty years ago
by landowners who desired water service from the District and a means to finance the capital
infrastructure related to that need. This small group of landowners approved the issuance of debt
with payments from future property taxes. Debt was issued at a pace with the land development, in
amounts estimated to complete the water system capital infrastructure that was required to serve
the developments as they were planned for construction. When the pace of development slowed,
fund balances stretched further, accumulating interest during the economic downturn and were
used to continue the financing and construction of capital improvements that benefited the ID 1 and
ID 2 service areas with no new issuance of bonds required.
All capital projects identified in the documents from the various series of debt issuance have been
completed, and the debt service for ID 1 and ID 2 has been retired. Taxes associated with the debt
service obligation were last levied in 2004, with all related debt officially paid off in 2005. With the
debt obligations paid off, separate financial tracking of the net assets and expenses associated with
the ID funds is no longer required. This opinion has been confirmed by the District's bond counsel,
Kurt Yeager of Stradling, Yocca, Carlson & Rauth.
The District has continued to track the ID 1 and ID 2 bond fund balances separately, even after the
debt service and associated obligations ended, maintaining an accounting practice that is both time
consuming and unnecessary. With development and adoption of a formal reserve policy, the
designations for and use of reserves, including the ID bond fund balances, are clarified and the
accounting and investment practices associated with the use of these funds are simplified.
PRIOR RELEVANT BOARD ACTION(S):
This item was brought before the Finance-Accounting Committee on March 15, 2010 and discussed
with the full Board on March 25, 2010.
ATTACHMENTS:
Name: Description: Type:
Resolution 10-11 Consolidate Funds.doc Resolution No. 10-11 Resolution
Correspondence. pdf Correspondence Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/JS 5-0 Roll Call
RESOLUTION NO. 10-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
CONSOLIDATING IMPROVEMENT DISTRICT NO. 1 AND 2
FUNDS INTO RESERVES FOR CAPITAL PROJECTS
WHEREAS, the Yorba Linda Water District financial fund structure consists of four
separate funds - Water, Sewer, Improvement District No. 1 (ID 1) and
Improvement District No. 2 (ID 2); and
WHEREAS, the original fund balances in ID 1 and ID 2 were stretched further than
anticipated, due to the slowing pace of development; and
WHEREAS, the capital improvement projects identified in the official statements for
which the ID 1 and ID 2 General Obligation Bonds were sold, have been
completed and all associated debt paid off; and
WHEREAS, remaining fund balances exist in both the ID 1 and ID 2 funds; and
WHEREAS, the ID 1 and ID 2 fund balances are currently designated as reserves for
water system capital improvements; and
WHEREAS, these remaining balances continue to finance the design and construction
of capital improvements to the benefit of both the ID 1 and ID 2 service
areas; and
WHEREAS, the continued tracking of ID 1 and ID 2 funds as separate enterprise
accounts is both a time-consuming and unnecessary accounting practice.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District that the ID 1 and ID 2 funds will be consolidated into the Water Fund
Reserves, with the net assets designated and internally restricted for capital projects.
PASSED AND ADOPTED this 27th day of May, 2010 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
ATTEST: Yorba Linda Water District
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Resolution No. 10-11 Consolidating Funds Into Reserves for Capital Projects
RECEIVED
King Family
MAY262010
AKA: Yorba Linda Outpost Development, LLC
YORBA LINDA WATER DISTRICT
May 26, 2010
Ken Vecchiarelli
Yorba Linda Water District
Subject: Resolution No. 10-11, Consolidating ID 1 and ID 2 Funds into reserves.
Mr. Vecchiarelli,
Attached is a letter that we would like to be entered into the minutes of the May 27, 2010 Board of
Directors Meeting and the same to be distributed to all Directors, Legal Representatives and Staff in
attendance at the hearing.
Thank you
Gordon Thomson
Representative of the King family
(714) 222 7578
Mark T. Guithues gh M fft M
Edward W. Burns COMMUNITY LEGAL ADVISORS INC.
www.commlgl.com
ASSOCIATION LAW FROM A MANAGER'S PERSPECTIVE
May 25, 2010
President William R. Mills
Board of Directors
Yorba Linda Water District
1717 E. Mira Loma Avenue
Placentia, CA 92870
Re: Board of Directors Meeting May 27, 2010 - Agenda Item No. 8.3 -
Resolution No.10-11- Consolidating ID 1 and ID 2 Funds Into Reserves
Dear President Mills and Members of the Board:
Community Legal Advisors represents the Icing Family, one of the original landowners located
within Improvement District No. 1 (ID 1) since its inception and one of the last remaining
unserviced properties within ID 1. The purpose of this correspondence is to object to Staffs
recommendation to consolidate the funds of ID 1 and Improvement District No. 2 (ID 2) funds
into reserves designated for Capital Improvement Projects. The proposed Resolution is flawed
inasmuch as it relies on inaccurate statements that "no new issuance of bonds are required" and
capital improvement projects identified in the official statements which the ID 1 and ID 2
General Obligation Bonds were sold, have been completed and all associated debt paid off."
Both ID 1 and ID 2 were fundamentally created for the purpose of the acquisitions and
construction of works and facilities useful or necessary to convey, supply, store or make use of
water, including all land, easements, rights of way and other property necessary therefore, and
including all engineering, inspection, legal and fiscal agent's fees, costs of the bond election
and of the issuance of bonds, and bond interest estimated to accrue during the construction
period and for a period of not to exceed twelve months after the completion of the construction,
and all costs and estimated costs incidental to or connected with such acquisition, construction
or financing of said facilities.
These Improvement Districts issued several series of General Obligation Bonds were the
funding tools for the Capital Projects identified in the YLCWD 1978 Water Facilities Master Plan
prepared by James M. Montgomery Consulting Engineers.
There are Capital Projects in ID 1 and ID 2 that are currently under construction and Capital
Projects needing to be constructed. District Staff has only recently made it clear that Icing
Family cannot obtain water service to their property unless the Icings construct a reservoir
(Staffs sole interpretation of "gravity fed service°) to serve the re-mapped 11 lots (previously
approved for service at 16 lots). Moreover, based upon Staffs interpretation, it now appears
that the District is obligated to undertake construction of substantial additional gravity fed
storage capacity in Zone 6B, as well as everywhere else the District does not have similar
gravity fed storage.
There is approximately 27.32 million dollars worth of ID 1 funds authorized by the voters,
18 Technology Dr. Suite 154 1155 Sportfisher Dr., Suite 120
Irvine, California 92618 Oceanside, California 92054
t 949.322.6838 f 949.769.6605 1760.529.5211 f 760.453.2194
approximately 9 million of which have been used. Absent further access to records and
research, we can only presume that consolidation of these funds may adversely affect the
District's ability to access voter authorized funds and complete the improvements identified in
the 1978 and 2005 Water Master Plans.
The consolidation of 1D 1 and ID 2 may be appropriate, but should be tabled until further
research can be completed, and until the various water Capital improvement projects serving all
property owners within ID i and ID 2 have been completed in accordance with the 1978 and
2005 Plans.
Respectfully,
COMMU ITY LE ADVISORS INC.
Mar NC T Zrlfthu s,sq.
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Prepared By: Stephen Parker, Finance CEQA Compliance: N/A
Director
Subject: Financial Reserves Policy
SUMMARY:
Adoption of a financial reserves policy is a critical component of responsible public governance.
This policy establishes written goals and objectives and provides guidelines for managing, funding
and use of the District's financial reserves. As the District recently completed its first comprehensive
Asset Management Plan, and has initiated the preparation of a rate study and 5-year financial plan,
the reserves policy is an important pillar in the overall financial planning process. Additionally, a
formal reserve policy demonstrates to the public, the District's stakeholders and credit rating
agencies that the District continues to manage its current and future financial obligations in a
prudent and fiscally responsible manner.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-12 adopting a financial reserves policy.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee reviewed and discussed this policy at their meeting on May 17,
2010 and supports the staff recommendation.
DISCUSSION:
Attached for the Board's review and consideration is a financial reserves policy. This policy
recommends establishing various reserve categories, defines the purpose and use of these funds
and identifies initial target levels and priority funding of these proposed reserves. The attached
graph depicts the proposed minimum and maximum targets levels for four of these reserve
categories, the annual funding targets for Water and Sewer Capital Replacements as identified in
the adopted Asset Management Plan, and a proposed annual funding target for Employee Liability
Reserves including requirements established by GASB 45. The graph also shows the fund balances
in the various reserve funds projected through June 30, 2011, assuming adoption and
implementation of the reserve policy, redistribution of existing reserves in accordance with staff
recommendations and adoption of a pass through rate increase for FY 10/11.
The policy states the Board will review the funding options and determine if any changes should be
made to the targets or the types of reserves on an annual basis. Staff will present a report showing
fund balances monthly to the Finance-Accounting Committee with review by the full Board on a
quarterly basis.
With the revenue projections established for FY 2010/11, the attached spreadsheet distributes any
net positive cash income and estimates what level the fund balance for each reserve type would be
at the end of FY 2010/11, assuming no expenses are incurred against these reserves.
PRIOR RELEVANT BOARD ACTION(S):
At the April 12, 2010 Finance-Accounting meeting, Ms. Cindy Navaroli discussed various options for
funding reserves and those commonly established by other water districts. At the April 30, 2010
Board workshop, Ms. Navaroli made a presentation to the full Board on the various types of
reserves the District may want to consider and incorporate into a formalized policy.
ATTACHMENTS:
Name: Doscdption: u ype:
Reserve _Targets _Chart.pdf Reserve Funding Targets Backup Material
Resolution 10-12 Adopting Reserves Policy.doc Resolution No. 10-12 Exhibit
YLWD_Draft _Reserve _Policy.doc Reserve Policy Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
JS/RC 5-0 Roll Call
$4.50
$4.00
$3.50
$3.00
$2.50
Z
O
J
J
$2.00
$1.50
$1.00
$0.50
$0.00
Operating
(Water)
4.00
RESERVE TARGETS AND
PROJECTED FUNDING LEVELS
1.00 1.00
1.82
0.14 0.14
C
I �
IL
0.25
�—
0.09
Operating Emergency
Emergency Capital
(Sewer) (Water)
(Sewer) (Water)*
RESERVE FUNDS
Capital
(Sewer)*
Maximum Target
Minimum Target
Projected Balance
(@ 6/30/11)
0.10 0.10
0
Employee
Liabilities
(Water&
Sewer)**
*Annual Contribution per
Asset Management Plan
** Liability established by
GASB 45
RESOLUTION NO. 10-12
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING AND IMPLEMENTING A FINANCIAL RESERVES POLICY
WHEREAS, the purpose of the Yorba Linda Water District's (YLWD) Financial
Reserves Policy is to ensure that the District continues to have sufficient
funding available to meet its operating, non-operating, capital and debt
service obligations; and
WHEREAS, adequate reserves and sound financial policies maintain YLWD's bond
ratings in the capital markets, provide financing flexibility and sustain debt
covenant compliance; and
WHEREAS, the District has completed a comprehensive Asset Management Plan and
has initiated preparation of a rate study and five-year financial plan; and
WHEREAS, the Financial Reserves Policy recommends establishing various reserve
categories, defines the purpose and use of these funds and identifies
target levels and priority funding of the reserves.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does find,
determine, and resolve:
Section 1. The financial reserves policy is attached hereto as Exhibit "A"
Section 2. On an annual basis, the Board of Directors shall review the funding
options and target levels of the Financial Reserves Policy.
Section 3. On a quarterly basis, the Board of Directors will be provided a listing of the
fund balances for each reserve established within the Financial Reserves
Policy.
Section 4. On a monthly basis, the Finance-Accounting Committee will be provided
an update status of the reserves within the Financial Reserves Policy.
Section 5. This Financial Reserves Policy shall be effective July 1, 2010.
Resolution No. 10-12 Adopting and Implementing a Financial Reserves Policy 1
PASSED AND ADOPTED this 27th day of May, 2010 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
ATTEST: Yorba Linda Water District
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Resolution No. 10-12 Adopting and Implementing a Financial Reserves Policy 2
RESERVE POLICY
A. GENERAL POLICY:
Maintaining adequate reserves is an essential part of sound financial management. The Yorba
Linda Water District Board of Directors realizes the importance of reserves in providing reliable
service to its customers, financing of long-term capital projects and funding availability for
emergencies should the need arise. Interest derived from reserve balances shall be credited to the
reserve account from which it was earned.
B. CATEGORIES:
YLWD shall accumulate, maintain and segregate its reserve funds into the following categories:
Restricted and Designated Reserves
1. Board Designated Reserves; and
2. Contractually Restricted Reserves.
C. SCOPE:
This policy will assist the Board of Directors in establishing:
1. Target levels for reserve funds;
2. Requirements for the use of reserve funds; and
3. Periodic review requirements for each reserve.
D. PERIODIC REVIEW:
Staff and the YLWD Board shall review the reserve balances and targets annually as a part of the
annual budget process. The Finance-Accounting Committee will continue to review all reserve
and investment balances monthly, with a quarterly report going to the full Board.
E. RESTRICTED AND DESIGNATED RESERVES:
1. Board Designated Reserves:
These are reserve funds earmarked for the purpose of funding such items as new capital
facilities, repair or replacement of existing facilities and general operating reserves designated
for a specific purpose and use by the Board of Directors.
1.0 Operating Reserve
A. Definition and Purpose - Established to cover temporary cash flow deficiencies that
occur as a result of timing differences between the receipt of operating revenue and
expenditure requirements and unexpected expenditures occurring as a result of doing
business.
May 27, 2010 Page 1 of 3
B. Target Level - The Governmental Accounting Standards Board (GASB) recommends
that funding should be one to two months (or 8% - 17%) of the District's annual
operating budget. The District's initial target will be a minimum of 5% and a
maximum of 8% of the annual operating budget for both the water and sewer funds.
C. Events or Conditions Prompting the Use of the Operating Reserve - This reserve may
be utilized as needed to pay outstanding operating expenditures prior to the receipt of
anticipated operating revenues.
1.1 Emergency Reserve
A. Definition and Purpose - Established to provide protection recovery to the District
and its customers for losses arising from an unplanned event or circumstance. The
reserve level combined with YLWD's existing insurance policies should adequately
protect YLWD and its customers in the event of a loss.
B. Target Level - Established at a minimum level equal to $1,000,000 for the water fund
and shall accumulate interest and annual contributions as determined by the District's
annual operation to a maximum level of $4,000,000. The target for sewer will be a
minimum of $250,000 and a maximum of $1,000,000. The sewer reserve is currently
being funded with $1 per customer per month out of the monthly service charge.
C. Events or Conditions Prompting the Use of the Emergency Reserve - This reserve
shall be utilized to cover unexpected losses experienced by the District as a result of a
disaster or other unexpected loss. Any reimbursement received by the District from
insurance companies as a result of a submitted claim shall be deposited back into the
reserve as replenishment for the loss.
1.2 Capital Replacement Reserve
A. Definition and Purpose - Established to provide capital repair and replacement
funding as the District's infrastructure deteriorates over its expected useful life.
B. Target Level - Funding shall be determined at the end of each fiscal year by the
available funds remaining based on the District's operations as presented in the
audited financial statements. The Board approved Asset Management Plan
recommends that the annual contribution to this reserve be at a minimum level of
$1,820,000 for the water fund and $345,000 for the sewer fund.
C. Events or Conditions Prompting the Use of the Capital Replacement Reserve -
Through the annual budget process, staff shall recommend anticipated asset
replacement projects. The Board of Directors shall take action to approve
recommended project appropriations from the replacement reserve fund. Should
emergency replacement be necessary during any fiscal year, the Board of Directors
may take action to amend the budget and appropriate needed funds as required by
such emergency.
May 27, 2010 Page 2 of 3
2. Contractually Restricted Reserves:
These are funds held to satisfy limitations set by external requirements established by creditors,
grant agencies or law. Examples include stipulated bond covenants and reserves held with a
fiscal agent.
2.0 US Bank 2008 COP Reserve
A. Definition and Purpose - Established to cover reserve requirements held with a
designated fiscal agent (US Bank) for the 2008 Certificates of Participation.
B. Target Level - Funding shall be held in an amount equal to $2,147,096.
C. Events or Conditions Prompting the Use of the Contractually Restricted Reserve -
This reserve may be utilized as needed by the fiscal agent to pay any outstanding debt
service payments not covered by the District within the specified billing and due
dates.
2.1 Employee Liabilities Reserve
A. Definition and Purpose - The purpose is to cover employees' accrued vacation and
other compensatory time and to ensure the future funding associated with the long
term liability of health benefit coverage for employees whom have met the
requirements necessary for district paid health benefits at retirement. The accounting
pronouncement known as GASB No. 45 has required recognition of post retirement
benefit obligations as part of the financial records.
B. Target Level - The annual contribution will begin at $100,000 ($91,000 for water and
$9,000 for sewer) to be evaluated and/or adjusted annually thereafter based on an
analysis of current employees' vacation and sick time accrued and actuarial
determinations of future retiree costs. The actuary that reviewed the District's Other
Post Employment Benefit (OPEB) costs determined the unfunded accrued liability
was $1,740,127. When combined with a liability on the District's books for vacation,
compensatory and sick time of $491,968 at June 30, 2009, the target is projected to be
approximately $2,200,000 for the combined water and sewer enterprises.
C. Events or Conditions Prompting the Use of the Employee Liabilities Reserve - This
reserve may be used in the event that operating funds are not adequate to meet
vacation, compensatory and sick time paid out or retiree medical cost obligations
within the current year.
,clna oJ 1 011c); ,bociwleia
May 27, 2010 Page 3 of 3
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Prepared By: Stephen Parker, Finance CEQA Compliance: N/A
Director
Subject: Import Water Pass-Through Rate Increase
SUMMARY:
YLWD purchases water from two sources, import water from the Metropolitan Water District of
Southern California (MWD), through its member agency Municipal Water District of Orange County
(MWDOC), and groundwater from the Orange County Water District (OCWD). For FY 2010/11,
MWD adopted a two-year rate increase of 7.5%, effective January 1. 2011, followed by another
7.5% increase, effective January 1, 2012. These rate increases are passed through by MWDOC to
retail water agencies including YLWD. In accordance with YLWD Water Rate Resolution No. 07-17,
later amended by Resolution No. 09-15, the YLWD Board may opt to pass through increases in the
cost to purchase water and the power needed to pump the water throughout our service area.
Staff calculated the impacts of the MWD/MWDOC rate increase and developed options for the
Board to consider a pass-through increase in our water rate due to the rising cost of our import
water supply.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-13, amending Resolution No. 07-17 and
Resolution No. 09-15, adopting a pass-through water rate increase of $1.53 applied to the monthly
Basic Service Charge effective August 1, 2010.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee reviewed the pass-through water rate increase options
presented by staff at their meeting on May 17, 2010 and support staff's recommendation.
DISCUSSION:
At the May 13 regular meeting, the Board discussed options for implementing a MWD/MWDOC
pass through rate increase to be included in the FY 2010/11 budget.
The Board supported an increase of the monthly Basic Service Charge and requested that staff
evaluate an alternative rate ranging between the $.97 (Option A.b) and $1.94 (Option B.b), for
implementation on July 1, 2010 that would cover the two-year rate increase adopted by MWD.
Government Code Section 53756(c) and (d) states:
(c) The schedule of fees of charges for an agency that purchases wholesale water from a public
agency may provide for automatic adjustments that pass through the adopted increases or
decreases in the wholesale charges for water established by the other agency.
(d) Notice of any adjustment pursuant to the schedule shall be given pursuant to subdivision (a) of
Section 53755, not less than 30 days before the effective date of the adjustment.
Staff calculated that an increase of $1.53 in the monthly Basic Service Charge, effective August 1,
2010, would cover the cost of service escalation due to MWD's two-year rate increase. However, in
order to satisfy the thirty-day notice required under Section 53756(d), the Board must first adopt a
rate increase and authorize staff to notify customers 30-days in advance of implementing that
increase. Should the Board adopt the rate increase on May 27, staff would include a notice on the
water bills through the regular billing cycles in June in order to meet the August 1 st effective date.
PRIOR RELEVANT BOARD ACTION(S):
This item was discussed at the May 13th Board meeting.
ATTACHMENTS:
Name: Description: -I ype:
Resolution _No._07-17.pdf Resolution No. 07-17 Backup Material
Resolution No. 09-15.pdf Resolution No. 09-15 Backup Material
Resolution 10-13 Setting Water Rates.doc Resolution No. 10-13 Resolution
Approved by the Board of Directors of the
Yorba Linda Water District
5/27/2010
MB/RC 5-0 Roll Call
RESOLUTION NO. 07-17
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING WATER RATES EFFECTIVE JANUARY 1, 2008
AND RESCINDING RESOLUTION NO. 04-07
WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of
the Yorba Linda Water District ("District") is required to set water
rates at a level which will pay for the provision of water services
including depreciation and other overhead; and
WHEREAS, the Board of Directors has adopted Rules and Regulations for the
District which set water rates and categories;
WHEREAS, as of this year, the rate increase here is subject to the substantive
and procedural requirements of Proposition 218 (California
Constitution Art. XIII D) and meets all such requirements; and
I
WHEREAS, pursuant to those requirements, the District mailed notice of a water
rate increase to all customers; and
WHEREAS, the notice identified the property receiving the water service;
explained the maximum rate proposed; explained the reason for the
increase and the way in which it was calculated (including but not
limited to the pass through of rates from the five energy and water
providers) and gave notice of a public hearing on such increase;
and
WHEREAS, as explained in the notice, the District made available at the District
office the Water Rate Report, which explains the rate structure and
proposed increase in greater detail; and
WHEREAS, as explained in the Notice and the Water Rate Report, the rate
increase is not being used for a general governmental purpose but
to pay for the costs of water service actually provided to the
property as those are identified in the Notice (including but not
limited to certain capital improvements and replacements
necessary for delivery of water to customers and properties within
the District; and
WHEREAS, the revenues from water rates do not exceed the amount required
to provide such service and are equivalent to the amount of service
received; and
WHEREAS, the revenues collected from water rates have been and will be used
only to pay for the water services for which they were collected; and
~1
WHEREAS, the water service provided is not a standby charge, but is for water
immediately available to the property identified; and
WHEREAS, on December 13, 2007, the Board conducted a public protest
hearing on the water rate increase; and
WHEREAS, the Board considered all comments, for and against, such water
rate increase, and specifically considered all protests, written and
oral, against the proposed increase, and entered such written
protests into the record of such hearing; and
WHEREAS, fewer than twenty written protests have been received at or before
the time for hearing, which do not constitute a majority protest;
WHEREAS, the Water Rate Report also recommends that all discounts applied
to agricultural accounts be eliminated and all six accounts in this
category therefore will be transferred into the landscape category
effective January 1, 2008; and
WHEREAS, the Board of Directors of the District has, from time to time, adopted
Resolutions to change the water rates services provided by the
District; and specifically adopted Resolution No. 04-07, setting
water rates;
WHEREAS, the water rates adopted herein shall take effect for all billings on or
after January 1, 2008, and shall remain in effect until changed by
the Board after notice and hearing; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba
Linda Water District to adopt water rates as follows:
Section 1. All Recitals set out above are true and correct.
Section 2. Resolution No. 04-07 is repealed in its entirety. Specifically, the
booked irrigation and demand irrigation agricultural account are
abolished, and all such accounts are transferred to the landscape
category.
Section 3. All rates set out below shall be subject to the following pass through
charges calculated in the following way:
Increased costs of purchased water and energy costs which are
charged to YLWD by the Municipal Water District of Orange County
("MWDOC"), Orange County Water District ("OCWD"), the
Metropolitan Water District ("MWD"), Southern California Edison
("Edison") and/or the Southern California Gas Company ("Gas Co.")
will pass through by determining the unit cost per 100 cubic feet of
2
water and then applying such cost to retail accounts on the basis of
water usage.
Section 4. Staff is directed to take any and all steps necessary to implement
such rates.
Section 5. The water rates set forth below in Sub-Section a, b, c and d shall
take effect beginning with all meter readings and water billings that
occur on and after January 1, 2008.
5.a Water rates for service defined in Section 3.6 of the Rules and
Regulations of the Yorba Linda Water District are hereby amended
as follows:
All water service:
All water at: $1.79/100 Cu. Ft
Minimum Monthly Charge for all meter sizes: $8.35/month
5.b. Permanent Untreated Water Service: The current Metropolitan
Water District of Southern California (MWD) Untreated Full rate,
plus charges by the Municipal Water District of Orange County
(MWDOC), plus any other fees, charges or penalties as may be
imposed by MWD and/or MWDOC, plus $13.00 per acre foot.
5.c The charge for Temporary service as defined in Section 3.7.1 of the
Rules and Regulations for Water Service shall be as follows:
3.7.1 TEMPORARY SERVICE: The rate per hundred cubic feet
shall be two times the rate specified for all water service plus
$2.50 per day for each day that the meter is available for use by
the customer. A security deposit of $1,000 is required at the
time of rental and the deposit will be returned within15 days of
the return of the meter.
5.d The monthly rates for Private Fire Service Protection, as defined in
Section 3.8 of the Rules and Regulations for Water Service, shall
be as follows:
Meter Size Monthly Charge
4 inch $16.00
6 inch $35.00
8 inch $59.00
10 inch $94.00
3
Section 6. Resolution No. 04-07 is hereby rescinded effective on January 1,
2008.
PASSED AND ADOPTED this 13th day of December, 2007, by the following
called vote:
AYES: Armstrong, Beverage, Collett, Mills, Summerfield
NOES: None
ABSENT: None
ABSTAIN None
Ric Collett, President
ATTEST:
fo, cretary, Michael A. Payne
Assistant Secretary, Kenneth R. Vecchiarelli
4
RESOLUTION NO. 09-15
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING WATER RATES EFFECTIVE SEPTEMBER 14, 2009
AND AMENDING RESOLUTION NO. 07-17
WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the
Yorba Linda Water District ("District") is required to set water rates at a
level which will pay for the provision of water services; and
WHEREAS, the Board of Directors previously adopted Resolution No. 07-17 which
established water rates effective January 1, 2008. The Board of Directors
has considered and approved the 2009 Water Rate Report which
supports amendment of portions of Resolution No. 07-17; and
WHEREAS, pursuant to and in compliance with Proposition 218 (California
Constitution Art. XIII D), the District mailed notice of a water rate increase
to all customers and the Board of Directors has received a proof of
mailing; and
WHEREAS, pursuant to Proposition 218 the Board of Directors has held a hearing and
heard and considered protests; and
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does
hereby find, determine, and resolve that it is necessary to adopt the following water
rates:
Section 1. Resolution No. 07-17 shall remain in effect except as herein amended.
Section 2. The Board of Directors considered the Adopted Budget for FY 2009/2010
and the 2009 Water Rate Report; the Board of Directors hereby
determines that the water rate increase described in the Water Rate
Report is necessary and sufficient to cover without exceeding the cost to
provide water service to each customer,
Section 3. The Board of Directors has geld a hearing and determined that no majority
protest exists.
Section 4. The water rates set forth below shall take effect on September 14, 2009.
All Potable Water Service
All Water Used At: $2.521100 Cu. Ft
Basic Service Charge for All Meter Sizes: $10.20/Month
Resolution No. 09-15 Setting Water Rates 1
PASSED AND ADOPTED this 10th day of September, 2009 by the following called vote:
AYES: Directors Armstrong, Beverage, Collett and 5ummerfield
NOES: Director Mills
ABSTAIN: ?done
ABSENT: None
ohn W. S , President
Yorba Linda Water District
ATTEST:
en Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
zi~
Arthur G. Kidman, Esq.
McCormick, Kidman & Behrens
Resolution No. 09-15 Setting Water Rates 2
RESOLUTION NO. 10-13
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING WATER RATES EFFECTIVE AUGUST 1, 2010
AND AMENDING RESOLUTION NOS. 07-17 AND 09-15
WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the
Yorba Linda Water District ("YLWD") is required to set water rates at a
level which will pay for the provision of water services; and
WHEREAS, pursuant to Government Code Section 53756, YLWD may adopt a
schedule of fees or charges authorizing automatic adjustments that pass
through increases in wholesale charges for water; and
WHEREAS, the Board of Directors previously adopted Resolution No. 07-17, which
included provisions for water rate pass-through increases resulting from
wholesale water rate increases and utility power increases charged to
YLWD; and
WHEREAS, the Board of Directors previously adopted Resolution No. 09-15, which
established water rates effective September 14, 2009; and
WHEREAS, the Metropolitan Water District of Southern California (MWD) has adopted
rate increases of 7.5% each year over the next two years, effective
January 1, 2011 and January 1, 2012; and
WHEREAS, the Municipal Water District of Orange County (MWDOC), an MWD
member agency, uniformly and consistently passes through MWD rate
increases to their member retail water agencies, including YLWD; and
WHEREAS, YLWD has prepared a draft budget for FY 2010/11, which includes the
fiscal impact of MWD's rate increase, and
WHEREAS, YLWD has determined the unit cost of the MWD/MWDOC pass-through
applied to YLWD rates in accordance with Resolution No. 07-17,
determined the necessary revenue adjustment if applied to the commodity
charge, and an equivalent alternate increase if applied to the monthly
Basic Service Charge; and
WHEREAS, the YLWD Board of Directors desires to pass through the two-year
MWD/MWDOC rate increase applied to the monthly Basic Service Charge
and effective August 1, 2010.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does
hereby find, determine, and resolve the following:
Resolution No. 10-13 Setting Water Rates 1
Section 1. Resolution Nos. 07-17 and 09-15 shall remain in effect except as herein
amended.
Section 2. Resolution No. 07-17, Section 3 is hereby amended as follows:
Increased costs of purchased water and energy costs which are charged
to YLWD by the Municipal Water District of Orange County ("MWDOC"),
Orange County Water District ("OCWD"), the Metropolitan Water District
of Southern California ("MWD"), Southern California Edison ("Edison")
and/or the Southern California Gas Company ("The Gas Co."), if and
when authorized by the Board of Directors through an approved
resolution, will pass through to retail accounts by determining the unit cost
per 100 cubic feet of water and then applying such cost on the basis of
water usage, or by increasing the monthly Basic Service Charge, or by
any combination of the two that will generate the equivalent revenue.
Section 3. Resolution No. 09-15, Section 4 is hereby amended as follows:
The water rates set forth below shall take effect on August 1, 2010.
For All Potable Water Service:
All Water Usage shall be charged at $2.52/100 Cu. Ft.
Basic Service Charge for All Meter Sizes $11.73/Month
PASSED AND ADOPTED this 27th day of May, 2010 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman & Behrens
Resolution No. 10-13 Setting Water Rates 2
ITEM NO. 8.6
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: Yes
Total Budget: $61,500
To: Board of Directors Cost Estimate: $1,800
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Board of Directors
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Director Attendance at Citizens Advisory Committee (CAC) Meetings
SUMMARY:
The CAC was formed by Board action on February 26, 2009. The Board later approved
appointment of all (18) members of the public that submitted letters of interest to serve on the
Committee. Earlier this year, the Board authorized the Director's to rotate their attendance at CAC
meetings. Staff would like to request that the Board consider assigning a regular and alternate
attendee for these meetings.
STAFF RECOMMENDATION:
That the Board of Directors recommend the Board President assign Director Hawkins and Director
Collett as regular and alternate attendees for CAC meetings beginning June 28, 2010 through the
end of the calendar year.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee previously discussed this matter and
recommended that it be presented to the Board for further discussion and possible action.
DISCUSSION:
The Board President assigns members of the Board of Directors to various committees on an
annual basis following the election and appointment of officers. At this time, Directors are rotating
their attendance at the Citizens Advisory Committee (CAC) meetings. Staff recommends that the
Board consider allowing the President to assign Director Hawkins and Director Collett as the regular
and alternate attendees for these meetings. Assigning permanent attendees would help provide the
Board and Committee with stability and continuity. Director Hawkins has actively participated on the
CAC since its inception last year. His long term experience with the Committee members would be
of great benefit to both staff and the Committee.
Additionally, both Director Hawkins and Director Collett alternate their attendance at the City of
Yorba Linda Planning Commission meetings currently being held twice a month. The Commission is
now considering holding these meetings only once a month beginning in July. Should this occur,
staff would also suggest that the Board consider assigning Director Collett and Director Hawkins as
the regular and alternate attendees for these meetings.
Attached is a current committee assignment list for your reference. The budgeted amount shown
above includes Directors' compensation for attendance at regular, committee and intergovernmental
meetings at a rate of six to seven meetings per month per Board member.
PRIOR RELEVANT BOARD ACTION(S):
The Board President assigns members of the Board of Directors to various committees on an
annual basis usually in December with the annual reorganization of the Board officers.
ATTACHMENTS:
BOD Committee Assignments.doc BOD Committee Assignments Backup Material
Standing Committee Assignments
Executive-Admin-Organizational Meets Monthly on 3rd Tuesday at 4:00 p.m.
Director Mills, Chair Studies, advises and makes recommendations to
Director Beverage the Board regarding policy, organization, legislative
Director Collett, Alternate and legal issues.
Finance-Accounting Meets Monthly on 2nd Monday at 4:00 p.m.
Director Summerfield, Chair Studies, advises and makes recommendations to
Director Collett the Board regarding budgets, investments, rates,
Director Mills, Alternate fees and charges, financial reports, auditors and
appropriations.
Personnel-Risk Management Meets Monthly on 2nd Tuesday at 4:00 p.m.
Director Collett, Chair Studies, advises and makes recommendations to
Director Hawkins the Board regarding personnel, employee and labor
Director Summerfield, Alternate relations, and insurance procurement.
Planning-Engineering-Operations Meets Monthly on 1St Thursday at 4:00 p.m.
Director Mills, Chair Studies, advises and makes recommendations to
Director Summerfield the Board regarding five year plans, construction
Director Beverage, Alternate activities, customer service, operations and
maintenance, building, equipment, property and fire
defenses.
Public-Information-Technology Meets Monthly on 1St Tuesday at 4:00 p.m.
Director Beverage, Chair Studies, advises and makes recommendations to
Director Hawkins the Board regarding public information activities,
Director Summerfield, Alternate community involvement and promotion of water
conservation measures.
Ad Hoc Committee Assignments
City of Placentia Meets As Needed
Director Beverage Studies, advises and makes recommendations to the
Board regarding City of Placentia policy issues.
City of Yorba Linda Temporarily Discontinued
None Studies, advises and makes recommendations to the
Board regarding City of Yorba Linda policy issues.
MWDOC/OCWD Meets Bi-Monthly on 4t" Tuesday at 4:00 p.m.
Director Mills Studies, advises and makes recommendations to the
Director Beverage Board regarding MWDOC and OCWD policy issues.
Director Collett, Alternate
Other Committee Assignments
Citizens Advisory Committee Meets Monthly on 4t" Monday at 8:30 a.m.
Directors Rotate Attendance Studies, advises and makes recommendations to the
Board regarding District matters.
Intergovernmental Meeting Assignments
MWD None
MWDOC None
OCWD None
Placentia City Council None
Placentia Planning Commission None
Yorba Linda City Council Director Mills / Director Summerfield
Yorba Linda Planning Commission Director Collett / Director Hawkins
ACWA/JPIA Director Mills / Director
ACWA Region 10 None
ISDOC Director Mills
LAFCO Director Beverage
WACO Director Mills
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: May 27, 2010 Budgeted: N/A
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Presented By: Ken Vecchiarelli, General Dept: Finance
Manager
Reviewed by Legal: N/A
Prepared By: Stephen Parker, Finance CEQA Compliance: N/A
Director
Subject: FY 2010/11 Draft Budget
SUMMARY:
Staff is presenting the District's Draft FY 2010/11 Budget. This will be the same document
presented to the Board for adoption at the June 24th Board meeting unless recommended changes
are provided by the Board.
COMMITTEE RECOMMENDATION:
During this process, various components of the budget have been reviewed by the District's
standing committees and in a workshop with the full Board. The Committees have reviewed and
discussed the following:
Finance-Accounting Committee: District's operating and non-operating revenues and expenses
Personnel-Risk Management Committee: Personnel-related expenses
Planning-Engineering-Operations Committee: Existing and proposed capital improvement, repair
and replacement projects
Public Information-Technology Committee: The Public Information/Public Affairs component of
the Administration department budget and Information Technology's department budget
DISCUSSION:
Staff have been working on the FY 2010/11 budget for over 3 months; initially identifying costs
needed for the upcoming fiscal year at the department level, and subsequently presenting various
portions of the budget to four of the standing committees. The Board was provided an overview of
the budget at a Board Workshop on April 30, 2010. The Board authorized staff to complete a budget
that included revenue from a pass-through of MWD's two forthcoming rate increases at the May 13,
2010 Board meeting. Staff has collaborated and compiled a draft budget for the Board's review.
This budget will be submitted for adoption to the Board at the June 24th Board meeting,
incorporating any recommended changes and revisions provided by the Board.
PRIOR RELEVANT BOARD ACTION(S):
The Board reviewed a PowerPoint presentation of the draft budget at a Board Workshop on April
30, 2010. On May 13, 2010 the Board took action to recommend a pass-through increase on the
service charge of MWD's next two scheduled rate increases, either $1.94 effective January 1, 2011,
or a melded rate effective July 1, 2010 (subsequently recommended by the Finance Accounting
Committee to be $1.53, effective August 1, 2010).
ATTACHMENTS:
Name: Description: Type:
Full Budget Document _FY2010-11_052110.pdf FY 2010/11 Draft Budget Backup Material
Yorba Linda
Water District
DRAFT Budget
Fiscal Year 2010/11
A, w-
Yorba Linda Water District DRAFT FY 2010/11 Budget
Table of Contents
Executive Summary 7
Budget Resolution 15
Budget Authority Guidelines (Exhibit „B„) 17
Organizational Structure 18
Budget Assumptions 19
Summary of Income and Total Outlay (Water and Sewer) 23
Distribution of Expenses and Outlay 24
Reserves & Funding Sources 25
Revenues & Expenses (Water and Sewer) 26
Revenues & Expenses (Water) 28
Distribution of Variable Water Costs 30
Historic Variable Water Costs 31
Revenues & Expenses (Sewer) 32
Personnel Summary (All Departments) 34
FY 2010/13 Capital Improvement Projects 35
FY 2010/13 Capital Replacement Projects 36
Capital Projects Program (FY2010/11) 37
Vehicles and Capital Equipment (FY 2010/11) 41
Board of Directors 43
Board of Directors Programs & Responsibilities 44
Board of Directors Budget 45
Page 12
Yorba Linda Water District DRAFT FY 2010/11 Budget
Board of Directors Budget Detail (FY 2010/11) 46
Administration 47
Administration Programs & Responsibilities 48
Administration Personnel Summary 50
Administration Department Budget (FY 2010/11) 51
Administration Budget Section Detail (FY 2010/11) 52
Administration Section 52
Administration Budget Section Detail (FY 2010/11) 53
Public Affairs Section 53
Engineering 54
Engineering Programs & Responsibilities 55
Engineering Personnel Summary 58
Engineering Department Budget (FY 2010/11) 59
Engineering Budget Section Detail (FY 2010/11) 60
Administration Section 60
Engineering Budget Section Detail (FY 2010/11) 61
Planning & Design Section 61
Engineering Budget Section Detail (FY 2010/11) 62
Construction Section 62
Engineering Budget Section Detail (FY 2010/11) 63
Water Quality Section 63
Finance 64
Finance Sections and Responsibilities 65
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Personnel Summary 68
Finance Department Budget (FY 2010/11) 69
Finance Budget Section Detail (FY 2010/11) 70
Administration Section 70
Finance Budget Section Detail (FY 2010/11) 71
Accounting Section 71
Finance Budget Section Detail (FY 2010/11) 72
Customer Service/Billing Section 72
Finance Budget Section Detail (FY 2010/11) 73
Meter Reading Section 73
Human Resources 74
Human Resources Programs and Responsibilities 75
Human Resources Personnel Summary 77
Human Resources Department Budget (FY 2010/11) 78
Human Resources Budget Section Detail (FY 2010/11) 79
Administration Section 79
Human Resources Budget Section Detail (FY 2010/11) 80
Risk Management Section 80
Human Resources Budget Section Detail (FY 2010/11) 81
Safety Section 81
Information Technology 82
Information Technology Programs & Responsibilities 83
Information Technology Personnel Summary 85
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Information Technology Department Budget (FY 2010/11) 86
IT Budget Section Detail (FY 2010/11) 87
Information Systems Section 87
IT Budget Section Detail (FY 2010/11) 88
Information Systems Section (Con't) 88
IT Budget Section Detail (FY 2010/11) 89
Information Systems Section (Con't) 89
IT Budget Section Detail (FY 2010/11) 90
GIS Section 90
IT Budget Section Detail (FY 2010/11) 91
SCADA Section 91
IT Budget Section Detail (FY 2010/11) 92
SCADA Section (Con't) 92
Operations 93
Operations Programs & Responsibilities 94
Operations Personnel Summary 97
Operations Department Budget (FY 2010/11) 98
Operation Budget Section Detail (FY 2010/11) 99
Administration Section 99
Operation Budget Section Detail (FY 2010/11) 100
Water Operation & Maintenance Section 100
Operation Budget Section Detail (FY 2010/11) 101
Sewer Operation & Maintenance Section 101
Page 15
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11) 102
Water Production Section 102
Operation Budget Section Detail (FY 2010/11) 103
Mechanical Services Section 103
Operation Budget Section Detail (FY 2010/11) 104
Facilities Maintenance Section 104
Page 16
Yorba Linda Water District DRAFT FY 2010/11 Budget
Executive Summary
To the Board of Directors:
I am pleased to submit the Yorba Linda Water District FY 2010/11 Draft Budget. The purpose
of this document is to identify the resources needed to accomplish the goals and objectives of
the District over the next fiscal year, and to present the financial health of the District in a clear
and concise manner for both the Board of Directors and the general public.
The following are highlights of achievements completed in FY 2009/10, a financial forecast of
the District heading into the upcoming fiscal year and a summary of the goals and objectives
for FY 2010/11:
FY 2009/10 Highlights & Accomplishments
Capital Improvement & Replacement Projects Completed
• Zone Reconfiguration Project
• Lakeview Sewer Lift Station Upgrades
• Water Quality Mixer at Camino De Bryant Reservoir
• Solar Panel Pilot Project
CIP/CRP's in Construction and on Schedule throughout the Year
• Hidden Hills Reservoir
• Santiago Booster Pump Station
• Highland Reservoir
• Well No. 20 Drilling
Forward Planning Efforts
• Asset Management Plan Completed
• Grant Funding Received & Recycled Water Study Initiated
• OCWD Annexation Initiated
• Cost of Service and Water Rate Alternatives Study Initiated
• Commenced Sewer Master Plan Study
Customer Service Enhancements
• Lock Box Service for Customer Payments
• Online Bill Pay Implemented
• Created New "Customer-Friendly" Water Bill Statement
• Purchased Mobile Water Pump & Generator for Enhanced Emergency Readiness
• Hosted Enhanced Emergency Response Training & Exercises with Local Agencies
• Implemented Enhanced Social Media Program
• Increased traffic to the District's website
Page 17
Yorba Linda Water District DRAFT FY 2010/11 Budget
Business Integration and Software Solutions Implemented
• GIS Conversion Completed
• Financial Software on Schedule for Completion
• Utility Billing Software Completed (est. June 2010)
• SCADA System Conversion Completed
• Brought Integrated Payroll Processing Back in House
Other Positive District Activities
• Developed & Implemented Various Policies
• Improved & Implemented Several Standard Operating Procedures
• Received Positive Auditors Letter for FY 2008/09
• Received Bond Rating Upgrade to "AX from Fitch Ratings
• Successfully Recruited Water Quality Engineer, Finance Director, Public Information
Specialist, Accounting Assistant II and Storekeeper
FY 2009/10 Financial Forecast
For the year ending June 30, 2010, staff is anticipating a combined loss of $3,397,580 for the
water and sewer enterprises, including vehicle equipment & capital outlay and principal on long
term debt. These figures include total depreciation expenses in the amount of $5,017,876.
Please refer to the Summary of Income and Total Outlay for supporting information (pg. 23).
Beginning July 1, 2009, the total funds (cash) available for both operations and capital projects
were $47.2 million. Staff is forecasting these funds to be $34.1 million by June 30, 2010, for a
total reduction of $13.1 million for FY 2009/10. Please see the Reserves and Funding Sources
table for supporting information (pg. 25).
For the upcoming FY 2010/11, the following goals and objectives have been established:
FY 2010/11 Goals & Objectives
Key Business Objectives
• Complete Cost of Service/Rate Structure Alternatives Study
• Develop Five-Year Financial Plan
• Implement a Financial Reserve Policy
• Execute MOU and Complete CEQA for OCWD Annexation
• Complete IT Business Systems Implementation
• Initiate AWWA/WEF QualServe Utilities Benchmarking & Efficiencies Program
• Install Vehicle Fleet GPS Program
• Support Sewer Service Area Development
• Complete Urban Water Management Plan Update
Page 18
Yorba Linda Water District DRAFT FY 2010/11 Budget
Customer Service Improvements
• Support Expanded Online Bill Pay
• Implement Enhanced Public Affairs and Outreach Program
• Support Water Conservation Program
Capital Improvement & Replacement Projects
• Complete Hidden Hills Reservoir
• Complete Highland Reservoir
• Equip Well No. 20
• Complete Sewer Master Plan
• Complete Ohio Street Pipeline Replacement
• Commence Construction of Highland Booster Pump Station Improvements
• Complete Design of Palm Avenue Booster Pump Station
For the forthcoming 2010/11 fiscal year, one primary factor will affect an increase in the
expenses of the District. This factor is the cost of water YLWD pays to the Municipal Water
District of Orange County (MWDOC) for import water and assessments. MWDOC's cost is
primarily based on the cost of water they receive from the Metropolitan Water District of
Southern California (MWD). MWD has adopted two 7.5% rate increases, the first effective
January 1, 2011, and the second effective January 1, 2012. In response to that commodity
charge increase, the Board has authorized staff to include in this budget a pass through rate
increase on the monthly service charge to take effect on August 1, 2010. Both the water cost
from the MWD rate increase and revenue received from the pass through increase are
approximately $400,000 in the FY 2010/11 budget.
As practical as possible, staff has instituted additional cost saving measures in this FY 2010/11
budget to reduce or maintain expenses while maintaining, or in some cases, increasing the
level of service to our customers. These cost reductions and service improvements include
the following:
• The number of authorized full time employees has been reduced by one position
• Five authorized positions remain vacant and will not be funded in FY 2010/11
• The total number of vehicles in the District's fleet will be reduced by two
• Online bill pay and web-based bill viewing are available and used by approximately
12% of all customers, with the number continuing to grow
• Web based agenda posting and report downloading have been improved
• Increased customer service outreach, public information and programs supporting
water conservation and water use efficiency
• Supplies & Services costs down by $360,000 from FY 2009/10 budget
• Vehicle Equipment & Capital Outlay reduced by $300,000 from FY 2009/10
Page 19
Yorba Linda Water District DRAFT FY 2010/11 Budget
Budget Process
Preparation of this budget was accomplished with the feedback from four of the District's
standing committees and from the full board through a budget workshop.
The respective committees reviewed and discussed the following:
Finance-Accounting Committee:
District's operating and non-operating revenues and expenses
Personnel-Risk Management Committee:
Personnel needs for the upcoming year
Planning-Engineering-Operations Committee:
Capital improvement, repair and replacement projects
Public Information-Technology Committee:
Information technology and public information budgets
On April 30, 2010, a Board Workshop was held to discuss the preliminary budget numbers.
FY 2010/11 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2010/11 amount to $29.1 million,
an increase of $2.6 million from the revenues forecasted for FY 2009/10. The major
differences are comprised of the following:
Effect of Prior Rate Increase ($2.2 million)
With the previous rate increase taking effect on September 14, 2009, the District received
additional revenue for only nine and one-half months during the current FY 2009/10. For FY
2010/11, however, the District will receive all twelve months of additional revenue, including
two and one-half months during the summer, high-usage period. These additional months are
expected to generate the $2.2 million, over and above the effects of the rate increase effective
through FY 2009/10.
Pass-Through Rate Increase ($400,000)
The current year budget includes the assumption of a $1.53 increase on the monthly service
charge, effective August 1, 2010, passing through MWD's two upcoming rate increases. The
current year effect of the pass through increase raises an additional $400,000.
Page 1 10
Yorba Linda Water District DRAFT FY 2010/11 Budget
Expenses & Outlay
Total expenses & outlay (excluding CIP and CRP projects) budgeted for upcoming FY 2010/11
is $30.2 million, an increase of $800,000 from the FY 2009/10 forecasted results. The
following summarizes the significant changes:
Variable Water Costs ($400,000 increase)
The District's variable water costs will continue to increase due to another substantial increase
in the water rate the District pays to MWDOC for imported water. MWDOC's increase is
primarily a pass through from the substantial increase in MWD rates.
Salaries & Benefits ($240,000 increase)
This amount includes merit increases and reclassifications for those employees who may
qualify throughout the year, minor increases from CalPERS, medical, dental, and vision
premiums, and the assumption that all funded positions will be filled for an entire fiscal year. It
also includes a $100,000 increase in retiree benefits, in accordance with the Governmental
Accounting Standards Board's (GASB) Statement No. 45. These figures do not currently
including any COLA (Cost of Living Adjustment) increase for FY 2010/11 or other increases
that may be negotiated with the District's Employees Association.
Depreciation ($480,000 increase)
As the District continues to complete and close out large projects, an increase of depreciation
will occur for the upcoming fiscal year.
Vehicle Equipment & Capital Outlay ($360,000 decrease)
This amount is due to the District following the Asset Management Plan (AMP)
recommendations and a reduction from the higher than average outlay identified in FY
2009/10.
Supplies & Services ($360,000 decrease)
These decreases are the result of the District making an active effort to lower expenditures in
areas such as Travel & Conferences, Professional Development, Advertising and Community
Events.
Capital Expenditures
The District's capital outlay program includes recommendations for capital improvement and
replacement projects (CIP's and CRP's), along with vehicle and equipment acquisitions with a
value of $5,000 or greater. The primary objectives of the capital outlay program is to replace
assets that have reached or surpassed their useful life, and to construct new projects that
assist the District in achieving higher service and reliability standards, decrease dependability
on imported water sources and improve long term operating efficiencies. The following
summarizes each major component of the program:
Page 111
Yorba Linda Water District DRAFT FY 2010/11 Budget
Capital Improvement and Replacement Protects
Previously, the Board approved the FY 2007-2012 five-year capital improvement plan totaling
$57,701,500. These projects were identified to be funded with the 2003 and 2008 Series
Certificates of Participation (Revenue Bonds) in combination with annexation funds and other
reserves held by the District. At the start of FY 2009/10, additional projects, totaling
$21,960,000 were added to the five-year capital improvement plan. At the same time, some of
the original projects were completed and fell off the revised list. The uncompleted approved
projects have been carried over to an updated Three Year CIP/CRP program for FY 2010/13,
with the total project estimated values shown, along with the outlay anticipated to complete
these projects over the next three years.
Staff is recommending that additional replacement projects, in the amount of $2,121,000,
identified in the recently completed Asset Management Plan, be added to the CIP/CRP
program, for an estimated total of $46,018,000. Of this total, capital improvements amount to
approximately $41,726,000, while capital replacements subtotal $4,292,000. Approximately
$16,120,000 of the combined projects outlay is expected to be paid out by the end of the
current year, FY 2009/10 leaving a balance of approximately $30M in project improvements
left to be funded in this updated Three Year CIP/CRP Program. A portion of that total,
$14,078,000 is recommended for completion in the upcoming FY 2010/11 budget. Funding is
available for the FY 2010/11 and FY 2011/12 projects with existing capital reserve funds.
Beyond that, additional funds may be required to complete the entire CIP list. This will depend
on bid results and actual costs to complete the approved projects.
Personnel Discussion
As previously mentioned, the FY 2010/11 budget does not include a cost of living increase for
District employees, but does however include merit increases for those employees who qualify.
This amounts to approximately $73,000. It also includes the full actuarial cost for retiree
benefits, in the amount of $218,000, as required by GASB Statement No. 45. Fully funding this
amount increases the District's costs in Salary Related Expenses by $100,000 in the upcoming
year.
With the exception of the Maintenance Distribution Operator III, all vacant positions will remain
un-filled and will not be funded in FY 2010/11. The Maintenance Distribution Operator III
position will go into the recruitment phase in FY 2010/11. Currently, there are 82 authorized
positions. Included in the budget is the elimination of one unfilled position (Assistant
Administrator I).
While the District is currently in negotiations with the bargaining unit, these budgetary figures
are contingent upon a finalized Memorandum of Understanding.
Other personnel modifications include the following:
• Reclassification of a Human Resources Manager to a Human Resources and Risk
Manager position, Range 36, no change in salary.
Page 1 12
Yorba Linda Water District DRAFT FY 2010/11 Budget
• Reclassification of the Public Information Specialist to a Public Information Officer
position, Range 30, no change in salary.
• Reclassification of the Geographical Information System (G.I.S.) Technician, Range 24,
to G.I.S. Administrator, Range 26.
• Reclassification of (3) Maintenance Worker I positions, Range 17 to Maintenance
Distribution Operator Il, Range 20
• Reclassification of the Meter Services Representative position to a Meter Services Lead
position, Range 23, no change in salary.
Reserves and Funding Sources
Currently, the District has nine water and sewer enterprise-related funding sources. Attached
is a summary of these funding sources and their associated balances. Five of these funds are
restricted or designated specifically for capital projects including, COP Bonds 2008, Water
Capital Projects, Sewer Capital Projects, Water Emergency and Sewer Emergency.
Both the Water Emergency and the Sewer Emergency funds are non-restricted and were
established to fund unplanned, unbudgeted emergency repairs related to the water and sewer
system, respectively. The Water Emergency fund was established in FY 2009/10, with a
transfer of $2 million from the Annexation fund. The Sewer Emergency fund was established
in FY 2007/2008, with the Board of Directors' decision that approximately $1 per connection
per month would be set to fund this account. The Board also established at that time a Sewer
Emergency fund ceiling guideline of $1 million, after which any additional revenue generated
would be transferred to Sewer Capital Reserves.
The remaining three funds are the Water Restricted for Debt Service fund, which is used to
pay the Districts principal and interest payments and the Water and Sewer Operating funds
which are used to fund day-to-day operations and maintenance activities as identified in the
budget and as occur as actual expenses. These activities require cash, checks and wire
transfers on a regular basis and affect the District's cash flow.
Summary
The Water Enterprise is budgeted with a FY 2010/11 loss of $2.9 million (including vehicle
equipment & capital outlay and principal on long term debt service) under the current rate
structure and with depreciation of $4.4 million. This does not include CIP project expenditures,
which are funded separately with capital reserves and other identified funds. On a cash basis,
this budget will provide $1.5 million at the end of the fiscal year.
The Sewer Enterprise is budgeted with a FY 2010/11 loss of $469,000, with depreciation of
$615,000. This also does not include CIP project expenditures, which will require funding from
Page 1 13
Yorba Linda Water District DRAFT FY 2010/11 Budget
capital reserve funds and operating fund transfers. On a cash basis, this budget will provide
$146,000 at the end of the fiscal year.
A comprehensive Asset Management Plan (AMP) has been completed in the current FY
2009/10 to establish long term needs and objectives for funding asset replacements. This
study allows the Board of Directors and staff to engage more fully in funding needs and options
for future asset replacements and establish recommendations for a component of the water
rate that may partially or completely fund reserves and thereby establish financial security for
the future. While the current budget does not fully fund the AMP recommendations, even a
partial funding of the costs to replace assets and fund reserves is a positive step for the future
fiscal stability of the District.
Respectfully Submitted,
t
Ken Vecchiarelli
General Manager
Page 1 14
Yorba Linda Water District DRAFT FY 2010/11 Budget
Budget Resolution
RESOLUTION NO. 10-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2010/11
AND RESCINDING RESOLUTION NO. 09-06
WHEREAS, the Yorba Linda Water District has prepared a one year budget for fiscal year
2010/11; and
WHEREAS, on May 27, 2010, the proposed "Draft" budget for Fiscal Year 2010/11 was
presented and reviewed at a regular meeting of the Board of Directors of the District; and
WHEREAS, the "Final" Budget for Fiscal Year 2010/11 was presented and considered by the
Board of Directors at a regular meeting on June 24, 2010; and
WHEREAS, it is the desire of the Board of Directors to adopt the budget for Fiscal Year 2010/11,
and rescind Resolution No. 09-06.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water
District as follows:
Section 1. That the budget for Fiscal Year 2010/11, set forth in Exhibit "A" attached hereto, is
hereby approved and adopted.
Section 2. The budget for Fiscal Year 2010/11, including the Budget Authority Guidelines
recommended to administer the budget, set forth in Exhibit "B" and attached hereto, is in full force
and effect beginning July 1, 2010, and continuing until this Resolution is rescinded by the Board of
Directors.
Section 3. That Resolution No. 09-06 is hereby rescinded effective July 1, 2010.
PASSED AND ADOPTED this 24th day of June 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
Page 1 15
Yorba Linda Water District DRAFT FY 2010/11 Budget
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Page 1 16
Yorba Linda Water District DRAFT FY 2010/11 Budget
Budget Authority Guidelines (Exhibit "B")
The following budget authority guidelines are implemented for use in the administration of this
budget:
1. Board of Directors approval is required for expenditures from reserves.
2. Adopting the budget provides the authority for the staff to proceed with programs, activities,
purchases and capital projects within the limits of the cash flow and purchasing policy
resolution.
3. Significant program changes or service level changes require approval by the Board of
Directors.
4. The following reserve funds are currently restricted or designated for capital projects: COP
Bonds 2008, Water Capital Projects, Sewer Capital Projects, Water Emergency and Sewer
Emergency.
5. General Manager approval is required for transferring funds between department budgets.
6. Department manager approval is required for transferring funds within a department
budget.
7. Financial statements will be posted on a monthly basis and presented to the Finance
Accounting Committee. A summary financial statement will be presented to the Board of
Directors, for consideration, on a quarterly basis.
8. Payment of invoices, payroll, refunds and wires are presented to the Board of Directors for
consideration at each regular Board meeting.
9. The budget may need to be modified to reflect labor and benefit agreements and approved
by the Board of Directors.
10. Resolutions adopted by the Board of Directors are required for authorizing positions in the
service of the District and setting salary ranges for those authorized positions.
11. The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs. The General Manager is also
authorized to fill an approved and budgeted position that is vacated during the term of this
budget with a new employee at a lower or equal classification.
12. Nine percent of selected supplies and services, and salaries and benefits are allocated to
the sewer operating expenses.
13. Salaries and benefits of employees working on capital projects are charged directly to that
specific project, by way of job number.
14. Equipment purchases of $5,000 or less will be expensed, not depreciated.
Page 1 17
Yorba Linda Water District DRAFT FY 2010/11 Budget
Organizational Structure
Page 1 18
Board of
Directors
lw�
General
Manager
Engineering
Manager Assist.GM/IT
Director
Executive
Secretary
G.LS. Info.Svstems S.C.A.D.A.
Sr.Proiect Engineering Proiect Water quality Administrator Administrator Administrator
Manager Secretary Engineer Engineer
Public Information Info.Svstems Instrumentation
Officer Technician I/II Technician
Eng.Technician Wq Technician
Proiect II Sr.Construction I/II 2 FTE
Engineer Inspector
3 FTE I FTE
Management
Construction Analvst
Inspector
Finance HR&Risk Operations
Director Manager Manager
Customer Svc.
Sr.Accountant
Storekeeper
Sr.Fleet
Mechanic
Operations Water Maint.
Superintendent
Chief Plant
Operator
Supervisor
Ilium
Assistant
Customer Srv.
Mechanic
II/III
Sr.Maintanance
Accounting
Rep'I/II/III
Meter Services
Dist.Operator
Facilities
Sr.Plant
Assistant I/II
Lead
Maintenance
Operator
2 FTE
4 FTE
2 FTE
4 FTE
Meter Reader
Maintanance Dist.
Maintanance Dist.
Maintanance
Plant Operator
I/II
Operator III
Operator II
Worker I
II
4 FTE
4 FTE
Z FTE
8 FTE
3 FTE
YL Yorba
Linda
W
Yorba Linda Water District DRAFT FY 2010/11 Budget
Budget Assumptions
General Assumptions
• Operating Expenses and Revenues are divided into two enterprise funds - the Water Fund
and the Sewer Fund. Capital expenditures are also divided between these two funds,
accordingly.
• YLWD will strive to achieve a water loss factor no greater than 5% (the difference between
water purchased and water sold). This includes water used for water quality assurance
purposes, water distribution and sewer collection systems maintenance, fire protection
purposes, and unaccounted water losses due to water main leaks.
• It is anticipated the District will receive 92% of its share of the property tax revenue or
approximately $1.1 M.
• The State will pay back the borrowed 9% ad valorem property taxes with interest in FY
2013.
• No substantial energy increases are assumed for this fiscal year.
• Regular fuel is estimated to average $3.25 per gallon.
Water Related Assumptions
Revenues
• The District will provide potable water service to an average of 23,800 metered water
services, an increase of approximately 200 service connections.
• Water supply restrictions and associated water allocations will continue to mandate
conservation efforts, resulting in demands and water sales lower than historical norms.
• The Draft Budget assumes water demands based on 85% of historical water usage, or
15% yearly conservation based on the three-year average from FY 2006/07 - 2008/09.
The water budget assumes a yearly demand of 21,100 acre feet (AF).
• Water Revenues are calculated with the existing rate structure of $10.20 per month fixed
charge and $2.52 per billing unit used, which is 100 cubic feet (ccf) or approximately 750
gallons per billing unit. Effective August 1, 2010, the fixed charge will increase to $11.73.
Page 1 19
Yorba Linda Water District DRAFT FY 2010/11 Budget
Variable Water Costs
• Variable Water Costs include treated and untreated import water purchased from Municipal
Water District of Orange County (MWDOC), groundwater purchased from Orange County
Water District (OCWD) and electric and gas utility costs (energy) to pump it throughout the
community. These expenses account for nearly one half of the total water operating
budget and vary with demands throughout the year.
• MWDOC's cost of service includes a fixed charge (connection charge) based on the
number of service connections (meters) in YLWD's service area and a demand
(incremental) charge added to the rates charged by Metropolitan Water District of Southern
California (MWD). These charges amount to $214,200 in this budget.
• MWDOC also charges a pass-through (with no additional increment) of MWD's Readiness
to Serve (RTS) and Capacity Charges. These charges amount to $533,400 in this budget.
• MWD's rate increases, effective January 1, 2011, will increase the cost of treated import
water from $701 /AF to $739/AF and untreated water from $484/AF to $532/AF.
• MWD's Water Supply Condition will remain at Level 3, with continued implementation of
their Water Supply Plan and Water Supply Allocation set at Level 2 - a 15% reduction in
historical imported water demands.
• Due to YLWD's increased ability to utilize local groundwater supplies, the effective import
water supply reduction equates to approximately 8% of YLWD's total water supply for a
ratio of 53% (import) to 47% (groundwater).
• YLWD's MWDOC allocation for import water will be approximately 12,320 AF.
• Approximately 10,800 AF of treated import water will be purchased from MWDOC
throughout the year at an average rate of $727/AF.
• Approximately 500 AF of untreated import water will be purchased from MWDOC
throughout the year at an average rate of $515/AF.
• Additional import water purchases up to 10% over allocation will be charged a rate of
$2,053/AF. Additional import water beyond 10% over allocation will be charged at
$3,367/AF.
• No import water purchases will be required at rates above allocation levels since YLWD's
customers have been responsive to demand management requirements through supportive
and responsible water conservation practices.
Page 1 20
Yorba Linda Water District DRAFT FY 2010/11 Budget
• A total of 9,800 AF will be pumped from the groundwater basin to maximize the benefit of
the 62% basin production percentage (BPP).
• The District's groundwater production wells will continue to operate and produce potable
water up to the BPP.
• An additional 315 AF may be pumped from the basin with an additional basin equity
assessment (BEA) charge of $501/AF for a total cost of $750/AF. Additional groundwater
pumped above these limits will be surcharged an additional $2,400 for a total cost of
$3,150/AF.
• The difference between water purchases and water sales will be no greater than 5%. This
includes water used for water quality assurance purposes, water distribution and sewer
collection systems maintenance, fire protection purposes, uncollected delinquent accounts
and unaccounted for water losses.
Sewer Related Assumptions
• The Sewer Fund will be charged 9% of the administrative overhead.
• Sewer maintenance charges will remain fixed at $5.50 per month for single family
residential (SFR) accounts.
• The District will provide sewerage collection services to an average of 15,100 sewer
service connections.
Personnel Related Assumptions
• Salaries and benefits may require modification pending execution of labor agreements and
approved memorandums of understanding (MOU's).
• Merit increases and reclassifications amount to approximately $75,000 for those employees
who qualify based on established performance standards.
• The vacant Administrative Assistant position has been eliminated.
• The Human Resources Manager will continue to assume the duties and responsibilities of
Risk Management. The District's Safety, Training and Wellness Programs will continue to
be run and monitored through the HR Department.
Page 121
Yorba Linda Water District DRAFT FY 2010/11 Budget
• The District will continue to hold six authorized positions vacant throughout the budget
year.
• Existing filled positions that become vacant throughout the year may be refilled at the
discretion of the General Manager in accordance with the authority granted by the Board of
D i rectors.
• The Budget assumes staffing levels at an average of 76 full time employees with benefits
throughout the year.
Page 1 22
Yorba Linda Water District DRAFT FY 2010/11 Budget
Summary of Income and Total Outlay (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Sources of Income
Water Sales Revenue $ 23,027,872 $ 23,027,874 $ 25,672,831
Sewer Sales Revenue $ 1,160,000 $ 1,160,000 $ 1,112,574
Property Tax Revenue $ 1,200,000 $ 1,200,000 $ 1,206,000
Other Revenue $ 1,123, 094 $ 1,130, 819 $ 1,119,182
Total Income $ 26,510,966 $ 26,518,693 $ 29,110,587
Sources of Expenses
Supplies & Services $ 4,479,584 $ 3,254,143 $ 4,016,585
Variable Water Costs $ 12, 259, 937 $ 11, 846, 661 $ 12, 667, 236
Salaries & Benefits $ 7,355,049 $ 7,288,420 $ 7,594,773
Depreciation $ 4,540,800 $ 4,540,800 $ 5,017,876
Interest on Long Term Debt $ 1,981,300 $ 1,981,300 $ 1,940,954
Principal on Long Term Debt $ 825,000 $ 825,000 $ 855,000
Capital Equip. & Vehicle Outlay $ 628,500 $ 828,711 $ 312,550
Other $ 156,800 $ 156,800 $ 103,193
Total Expenses $ 32, 226, 970 $ 30, 721, 835 $ 32, 508,167
Income Less Expenses $ (5,716,004) $ (4,203,142) $ (3,397,580)
Capital Projects Expenses
Capital Improvements $ 15, 837, 000 $ 13, 249, 201 $ 11, 379, 000
Capital Replacements $ 2,420,000 $ 366,200 $ 2,099,000
Total Capital Projects Expenses $ 18,257,000 $ 13,615,401 $ 13,478,000
Page 1 23
Yorba Linda Water District DRAFT FY 2010/11 Budget
Distribution of Expenses and Outlay
ve-licles & Loci Term Q`:,1a4
Cqulpt. ($.3M) Cap tal Roplacement
I%. 2.1 M)
2 L/u 5 'U Supplies.
Services ($4.0W
9%
daria kyle 41la ter Casts
(51~.7M}
Depreciation (~5.01M)
11%
plow Salaries & Benefits
Cap tal Improven°ent ( 7.611
u
ILL1..31VI} 170/
2C%
Page 24
Yorba Linda Water District DRAFT FY 2010/11 Budget
Reserves & Funding Sources
Forecasted Budgeted
Balance Balance Balance Additions Balances
Ending Ending Ending (Deductions) Ending
Funding Sources Restriction Category 7/1/2009 3/31/2010 6/30/2010 FY 2010/11 6/30/2011
Water (Operating):
Operating Fund Operating Reserve 1,801,690 (699,849) (263,986) 1,639,034 1,375,048
Restricted for Debt Service Debt Service Payment 1,453,657 431,953 1,175,609 (136,223) 1,039,386
Water (Capital)
Annexation Fund Capital Reserve 4,766,729 - # - -
Water Emergency Emergency Reserve 2,048,767 2,051,814 2,054,379 (1,054,379) 1,000,000
Water Capital Projects Capital Reserve 149,500 19,346,740 # 18,596,740 (9,150,876) 9,445,864
COP Bond 2008 Reserved for Capital ^ 21,513,330 13,560,986 10,553,108 (3,894,000) 6,659,108
ID 1 Capital Reserve 4,332,005 - # - -
ID 2 Capital Reserve 9,159,402 - # - -
Sewer (Operating):
Operating Fund Operating Reserve 1,450,833 1,288,777 1,270,639 (1,126,998) 143,641
Sewer (Capital)
Sewer Emergency Emergency Reserve 371,271 507,570 553,110 446,890 1,000,000
Sewer Capital Projects Capital Reserve 188,729 189,010 189,483 137,090 326,573
Total of Funds $ 47,235,913 $ 36,677,001 $ 34,129,081 $ (13,139,462) $ 20,989,619
^ Includes $2,147,096 that has been set aside by the fiscal agent in a reserve fund, and is unable to be spent down
Includes a one-time transfer of $4,489,774 made from Annexation to Water Operating on July 29, 2009 to correct negative operating cash
# During the fiscal year ended June 30, 2010, Annexation, ID 1 and ID 2 were consolidated into the Water Capital Projects Fund
Page 1 25
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 17,692,953 $ 17,692,953 $ 17,248,481
Water Revenue (Commercial) $ 1,680,500 $ 1,680,501 $ 1,522,341
Water Revenue (Landscape) $ 3,654,419 $ 3,654,420 $ 3,588,335
Monthly Service Charge $ - $ - $ 3,313,674
Sewer Charge Revenue $ 1,160,000 $ 1,160,000 $ 1,112,574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 586,892 $ 587,517 $ 607,240
Total Operating Revenue $ 24,890,764 $ 24,891,391 $ 27,495,473
Revenue (Non-Operating)
Interest $ 7,500 $ 157,000 $ 156,000
Investments $ 140,000 $ 12,600 $ -
Property Taxes $ 1,200,000 $ 1,200,000 $ 1,206,000
Other Non-Operating Revenue $ 272,702 $ 257,702 $ 253,114
Total Non-Operating Revenue $ 1,620,202 $ 1,627,302 $ 1,615,114
Total Revenue $ 26,510,966 $ 26,518,693 $ 29,110,587
Page 1 26
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Con't)
Water and Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 3,945,720 $ 3,945,750 $ 4,403,257
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 6,538,008 $ 6,477,095 $ 6,782,380
Supplies & Services
Communications $ 268,694 $ 254,503 $ 376,576
Contractual Services $ 964,090 $ 854,340 $ 725,207
Data Processing $ 116,148 $ 85,149 $ 109,596
Dues & Memberships $ 30,068 $ 26,222 $ 30,778
Fees & Permits $ 50,160 $ 50,729 $ 44,020
Board Election $ - $ - $ 72,800
Insurance $ 342,433 $ 246,044 $ 314,314
Materials $ 427,424 $ 358,231 $ 337,766
District Activities, Emp. Recognition $ 13,832 $ 9,100 $ 11,648
Maintenance $ 384,362 $ 102,238 $ 325,227
Non-Capital Equipment $ 139,910 $ 74,955 $ 92,611
Office Expense $ 66,775 $ 26,867 $ 39,221
Professional Services $ 760,575 $ 460,536 $ 635,494
Training $ 61,518 $ 37,432 $ 45,735
Travel & Conferences $ 48,892 $ 14,936 $ 40,602
Uncollectible Accounts $ 47,320 $ 38,857 $ 45,955
Collection Agency Fee $ 3,185 $ 3,185 $ 2,730
Utilities $ 27,027 $ 90,796 $ 111,930
Vehicle Equipment $ 279,683 $ 227,152 $ 285,877
Supplies & Services Sub-Total $ 4,032,096 $ 2,961,270 $ 3,648,087
Total Operating Expenses $ 26,775,761 $ 25,230,776 $ 27,500,960
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,981,300 $ 1,940,954
Job Closing Expense $ 40,000 $ - $ -
Other Non-Operating Expenses $ 154,500 $ 154,500 $ 102,193
Total Non-Operating Revenue $ 2,175,800 $ 2,135,800 $ 2,043,147
TOTAL EXPENSES $ 28,951,561 $ 27,366,576 $ 29,544,107
Income (Loss) $ (3,914,535) $ (2,321,823) $ (1,829,500)
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (622,500) $ (622,500) $ (244,550)
Contributed Capital $ 91,000 $ 501,000 $ 92,807
Page 1 27
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Water)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 17,692,953 $ 17,692,953 $ 17,248,481
Water Revenue (Commercial) $ 1,680,500 $ 1,680,501 $ 1,522,341
Water Revenue (Landscape) $ 3,654,419 $ 3,654,420 $ 3,588,335
Monthly Service Charge $ - $ - $ 3,313,674
Other Operating Revenue $ 583,792 $ 584,417 $ 574,108
Total Operating Revenue $ 23,611,664 $ 23,612,291 $ 26,246,939
Revenue (Non-Operating)
Interest $ 500 $ 150,000 $ 142,000
Investments $ 127,400 $ - $ -
Property Taxes $ 1,092,000 $ 1,092,000 $ 1,098,000
Other Non-Operating Revenue $ 205,462 $ 190,462 $ 227,668
Total Non-Operating Revenue $ 1,425,362 $ 1,432,462 $ 1,467,668
Total Revenue $ 25,037,026 $ 25,044,753 $ 27,714,607
Page 1 28
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Con't)
Water
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 3,945,720 $ 3,945,750 $ 4,403,257
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 6,538,008 $ 6,477,095 $ 6,782,380
Supplies & Services
Communications $ 268,694 $ 254,503 $ 376,576
Contractual Services $ 964,090 $ 854,340 $ 725,207
Data Processing $ 116,148 $ 85,149 $ 109,596
Dues & Memberships $ 30,068 $ 26,222 $ 30,778
Fees & Permits $ 50,160 $ 50,729 $ 44,020
Board Election $ - $ - $ 72,800
Insurance $ 342,433 $ 246,044 $ 314,314
Materials $ 427,424 $ 358,231 $ 337,766
District Activities, Emp. Recognition $ 13,832 $ 9,100 $ 11,648
Maintenance $ 384,362 $ 102,238 $ 325,227
Non-Capital Equipment $ 139,910 $ 74,955 $ 92,611
Office Expense $ 66,775 $ 26,867 $ 39,221
Professional Services $ 760,575 $ 460,536 $ 635,494
Training $ 61,518 $ 37,432 $ 45,735
Travel & Conferences $ 48,892 $ 14,936 $ 40,602
Uncollectible Accounts $ 47,320 $ 38,857 $ 45,955
Collection Agency Fee $ 3,185 $ 3,185 $ 2,730
Utilities $ 27,027 $ 90,796 $ 111,930
Vehicle Equipment $ 279,683 $ 227,152 $ 285,877
Supplies & Services Sub-Total $ 4,032,096 $ 2,961,270 $ 3,648,087
Total Operating Expenses $ 26,775,761 $ 25,230,776 $ 27,500,960
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,981,300 $ 1,940,954
Job Closing Expense $ 40,000 $ - $ -
Other Non-Operating Expenses $ 154,500 $ 154,500 $ 102,193
Total Non-Operating Revenue $ 2,175,800 $ 2,135,800 $ 2,043,147
TOTAL EXPENSES $ 28,951,561 $ 27,366,576 $ 29,544,107
Income (Loss) $ (3,914,535) $ (2,321,823) $ (1,829,500)
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (622,500) $ (622,500) $ (244,550)
Contributed Capital $ 91,000 $ 501,000 $ 92,807
Page 1 29
Yorba Linda Water District DRAFT FY 2010/11 Budget
Distribution of Variable Water Costs
Power ($2.3M)Allo
10%
Groundwater
($2.5M)
20%
Import Water
($8.&M )
70°%
Page 1 30
Yorba Linda Water District DRAFT FY 2010/11 Budget
Historic Variable Water Costs
$13.00
$12.50
$12.00
$11.50
$11.00
o $10.50
$10.00
$9.50
$9.00
$8.50
$8.00
FY FY FY FY FY FY
9 2006/07 2007/08 2008/09 2009/10 2009/10 2010/11
9 (Actual) (Actual) (Actual) (Budget) (Forecast) (Budget)
Water Costs $10.70 $10.52 $10.45 $12.26 $11.85 $12.67
Page 131
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Sewer Charge Revenue $ 1,160,000 $ 1,160,000 $ 1,112,574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 3,100 $ 3,100 $ 33,132
Total Operating Revenue $ 1,279,100 $ 1,279,100 $ 1,248,534
Revenue (Non-Operating)
Interest $ 7,000 $ 7,000 $ 14,000
Investments $ 12,600 $ 12,600 $ -
Property Taxes $ 108,000 $ 108,000 $ 108,000
Other Non-Operating Revenue $ 67,240 $ 67,240 $ 25,446
Total Non-Operating Revenue $ 194,840 $ 194,840 $ 147,446
TOTAL REVENUE $ 1,473,940 $ 1,473,940 $ 1,395,980
Page 1 32
Yorba Linda Water District DRAFT FY 2010/11 Budget
Revenues & Expenses (Con't)
Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 595,050 $ 595,050 $ 614,619
Salary Related Expenses $ 817,041 $ 811,325 $ 812,393
Supplies & Services
Communications $ 26,654 $ 25,171 $ 39,284
Contractual Services $ 137,255 $ 84,495 $ 63,278
Data Processing $ 11,487 $ 8,421 $ 10,839
Dues & Memberships $ 3,360 $ 2,593 $ 3,340
Fees & Permits $ 6,040 $ 5,017 $ 6,382
Board Election $ - $ - $ 7,200
Insurance $ 33,867 $ 24,334 $ 31,086
Materials $ 21,301 $ 35,429 $ 18,849
District Activities, Emp. Recognition $ 1,368 $ 900 $ 1,152
Maintenance $ 29,789 $ 10,111 $ 41,973
Non-Capital Equipment $ 18,631 $ 7,413 $ 20,509
Office Expense $ 9,550 $ 2,657 $ 3,879
Professional Services $ 77,925 $ 45,547 $ 66,906
Training $ 8,632 $ 3,702 $ 5,314
Travel & Conferences $ 6,893 $ 1,477 $ 4,348
Uncollectible Accounts $ 4,680 $ 3,843 $ 4,545
Collection Agency Fee $ 315 $ 315 $ 270
Utilities $ 2,673 $ 8,980 $ 11,070
Vehicle Equipment $ 47,068 $ 22,466 $ 28,273
Supplies & Services Sub-Total $ 447,488 $ 292,873 $ 368,497
Total Operating Expenses $ 1,859,579 $ 1,699,248 $ 1,795,509
Expenses (Non-Operating)
Job Closing Expense $ 5,000 $ 5,000 $ -
Other Non-Operating Expenses $ 2,300 $ 2,300 $ 1,000
Total Non-Operating Revenue $ 7,300 $ 7,300 $ 1,000
TOTAL EXPENSES $ 1,866,879 $ 1,706,548 $ 1,796,509
Income (Loss) $ (392,939) $ (232,608) $ (400,529)
Vehicle Equipment & Capital Outlay $ (6,000) $ (6,000) $ (68,000)
Contributed Capital $ 9,000 $ 9,000 $ 53,053
Page 1 33
Yorba Linda Water District DRAFT FY 2010/11 Budget
Personnel Summary All Departments
Positions Additions/ Positions Positions
Authorized Deductions Authorized to Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration 5 -1 4 4
Public Information 1 0 1 1
Subtotal 6 -1 4.5 4.5
Engineering
Administration 2 0 2 2
Planning & Design 5 0 5 5
Construction 3 0 3 3
Water Quality 2 0 2 2
Subtotal 12 0 12 12
Finance
Administration 1 0 1 1
Accounting 5 0 5 4
Customer Service/Billing 5 0 5 5
Meter Reading 5 0 5 5
Subtotal 16 0 16 15
Human Resources
Administration 2 0 2 2
Risk Management 1 0 1 1
Safety 0 0 0 0
Subtotal 3 0 3 3
Information Technology
Administration 1 0 1 0
Information Systems 3 0 3 3
GIS 1 0 2 1
SCADA 2 0 2 2
Subtotal 7 0 7.5 6.5
Operations
Administration 2 0 2 2
Water Operation & Maint. 23 0 22 20
Sewer Operation & Maint. 5 0 5 5
Water Production 7 0 7 6
Mechanical Services 3 0 3 3
Facilities Maintenance 1 0 1 1
Subtotal 39 -1 39 35
TOTALS 83 -1 82 76
Page 1 34
Yorba Linda Water District DRAFT FY 2010/11 Budget
FY 2010/13 Capital Improvement Projects
Over/(Under)
Improvement Projects Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Highland Reservoir $ 9,500,000 $ 240,000 $ $ $ (576,000)
New Well 20 $ 1,500,000 $ 1,025,000 $ $ $ (71,500)
Wells 1,5,12 Upgrade $ 350,000 $ 150,000 $ $ $ 160,000
OC-51 Upgrade $ 170,000 $ 75,000 $ $ $ 70,000
Fairmont BPS Pump Retrofit $ 300,000 $ 400,000 $ $ $ -
Hidden Hills Res. $ 5,000,000 $ 158,000 $ $ $
Anaheim Interties $ 121,000 $ 46,000 $ $ $ (28,900)
Lakeview Fencing &
Landscaping $ 50,000 $ - $ 50,000 $ $ (83,000)
GIS Implementation $ 410,000 $ 60,000 $ - $ $ (28,100)
Fairmont Site Imprv. $ 300,000 $ 300,000 $ $ $
Fire Flow Impumts Via Sereno
& Ohio $ 125,000 $ 100,000 $ $ $
Foxtail Pipeline $ 245,000 $ - $ 245,000 $ $
Elk Mtn. Reservoir Site
Impumts. $ 300,000 $ 300,000 $ - $ $
Palm Ave BPS Replacement $ 5,400,000 $ 500,000 $ 3,900,000 $ 1,000,000 $
Zone 5 BPS $ 1,080,000 $ 540,000 $ 540,000 $ - $
Sewer Master Plan $ 350,000 $ 200,000 $ - $ $
GIS/CMMS $ 300,000 $ 300,000 $ $ $
Service Area Interconnections $ 120,000 $ 120,000 $ $ $
Cresthill Dr. Fire Flow
Improvements $ 300,000 $ 300,000 $
Highland BPS Upgrade $ 6,100,000 $ 5,500,000 $ $ $ (1,401,700)
Mixing/Re-Chlor at 2 Sites $ 80,000 $ 80,000 $ $ $ 56,800
Non-Pot Water for Irrig Use $ 225,000 $ 225,000 $ 525,000 $ 1,000,000 $ -
West Wellfield $ 9,100,000 $ 1,060,000 $ 4,000,000 $ 4,000,000 $ 100,000
Fire ow Pipeline
Improvements $ 300,000 $ 300,000 $ 300,000 $ - $ -
SUBTOTAL $ 41,726,000 $ 11,979,000 $ 9,560,000 $ 6,000,000 $ (1,802,400)
FY 2010/ 11 Proposed Projects
Page 1 35
Yorba Linda Water District DRAFT FY 2010/11 Budget
FY 2010/13 Capital Replacement Projects
Over/(Under)
Replacement Projects Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Vista del Verde Valve
Replacement $ 705,000 $ 600,000 $ - $ - $ (295,800)
Valley View Pipeline
Replacement $ 120,000 $ - $ 120,000 $ - $
Blair Drive Pipeline
Replacement $ 50,000 $ - $ 50,000 $ - $ -
Highland Pipeline
Replacement $ 120,000 $ 120,000 $ - $ - $ -
Plumosa Water Line Relining $ 155,000 $ 110,000 $ - $ - $ -
Bastanchury Pipeline
Replacement $ 1,300,000 $ - $ - $ 1,300,000 $ -
Ohio St. Pipeline
Replacement $ 470,000 $ 470,000 $ - $ - $ -
Fairmont Reservoir Repairs $ 205,000 $ 205,000 $ - $ - $ -
Pebble Beach Rd Pipeline
Replacement $ 150,000 $ - $ 150,000 $ - $ -
Wabash & Short St Pipeline
Impvmts. $ 132,000 $ $ 132,000 $ - $ -
South Grandview St
Improvements $ 100,000 $ $ 100,000 $ - $ -
Hidden Hills Pipeline
Replacement $ 145,000 $ 90,000 $ - $ - $ -
Richfield Rd Pipeline Liner $ 155,000 $ 200,000 $ - $ - $ -
Oriente Dr. Pipeline
Replacement $ 145,000 $ 304,000 $ - $ - $ -
Imperial Hwy. Pipeline
Replacement $ 340,000 $ - $ - $ 340,000 $
SUBTOTAL $ 4,292,000 $ 2,099,000 $ 552,000 $ 1,640,000 $ (295,800)
COMBINED TOTAL $ 46,018,000 $ 14,078,000 $ 10,112,000 $ 7,640,000 $ (2,098,200)
FY 2010/ 11 Proposed Projects
Page 1 36
Yorba Linda Water District DRAFT FY 2010/11 Budget
Capital Projects Program (FY2010/11)
Capital Improvement Protects
Highland Reservoir $240,000
Completion of a new 6 million gallon reservoir to replace the former 4.6 million gallon reservoir
constructed in 1911.
Well No. 20 $1,025,000
Complete construction of a new groundwater production well to replace older wells recently
abandoned by the District, and to increase the reliability of the District's local water resource
production capabilities.
Wells 1, 5 and 12 Upgrade $150,000
Project consists of blanking out shallow perforations and lowering bowl assemblies as required to
improve groundwater production capacity at the Richfield well facilities. Construction will be
completed in FY 2010/11.
Service Area Connections $75,000
Project consists of increasing the capacity of MWD's OC-51 connection from 10 cfs to 20 cfs. The
upgrade will allow the District to back up the OC-66 connection off the Allen McCulloch Pipeline
with water carried from OC-51 through the Zone 4 Transmission Pipeline. Construction will be
completed in FY 2010/11.
Hidden Hills Reservoir and Santiago Booster Upgrades $158,000
Complete construction of the new two million-gallon buried concrete reservoir and transmission
pipeline to serve Pressure Zone 1390. Pump station improvements include replacement of two
pumps and upgrades to the electronic control system.
Fire Flow Improvement for Via Sereno at Ohio St $100,000
The project consists of the replacement of approximately 700 linear feet of 6-inch pipeline in Via
Sereno with an 8-inch pipe to increase fire flow capacity in the area. Construction will be
completed in FY 2010/11 with an estimated remaining cost of $100,000.
Anaheim Intertie Improvements $46,000
Project consists of the District's share of upgrades to the existing emergency intertie connections
with the City of Anaheim at Willow Woods Drive, Crystal Drive and Jennifer Lane. Construction
will be complete in FY 2010/11.
GIS Implementation $60,000
Final tasks in the implementation of a digital information database and analytical geographical
information system (GIS) containing the water and sewer infrastructure, parcel and street
Page 1 37
Yorba Linda Water District DRAFT FY 2010/11 Budget
information linked to the customer service and operational database systems. Completion is
scheduled for FY 2010/11.
Fairmont Pump Station Site Improvements $300,000
Construction of improvements to the existing pump station building and the addition of a parts and
equipment storage building to be used for maintenance and operations. This is the District's
share of a developer-funded project planned for construction in FY 2010/11.
Palm Avenue Booster Pump Station and Yorba Linda Boulevard Pipeline $500,000
Project consists of replacing the existing Palm Avenue Booster Pump Station with a three-pump
4,500-gpm capacity facility including a block-building enclosure and other improvements. The
project will assist the District in pushing more groundwater to the east half of the service area. The
project will require constructing a parallel 16-inch pipeline in Yorba Linda Boulevard from Ohio
Street to Fairmont Boulevard. Work will continue in FY 2011/12 and FY 2012/13 with an
estimated remaining cost of $4,900,000.
Zone 5 Booster Pump Station $540,000
Project consists of a low-head, high-volume booster pump station located downstream of the
Quarterhorse Reservoir. This station will lift water from Pressure Zone 920 to Pressure Zone 1000
and to Little Canyon Reservoir. Once completed this station will allow the District to reconfigure
the existing Fairmont Booster Pump Station to pump groundwater to Zone 780 and make it
accessible to the entire District. Work will continue in FY 2011/12 with an estimated remaining
cost of $540,000.
Sewer Master Plan $200,000
This project, initiated in FY 2009-10, is the preparation of an updated sewer master plan. The
plan will identify existing sewer pipelines, develop and calibrate a hydraulic computer model,
provide flow monitoring, identify deficiencies and evaluate needs, provide capital improvement
recommendations, and provide a summary report. It will be completed in FY 2010/11 at an
estimated cost of $200,000.
Computerized Maintenance and Management System $300,000
This project consists of a software-based maintenance and management system for improved
tracking of work performed on the District's infrastructure. The system integrates directly with the
District's GIS and financial information systems to produce reports on true costs of service and to
assist District staff on future infrastructure planning and budgeting. Completion is scheduled for
FY 2010/11.
Service Area Interconnections $120,000
In an emergency situation or in the event of the loss of import supply, it may be necessary to
move water from a lower to a higher pressure zone, in excess of the capacity of existing booster
pump stations. This project is for construction of stub-up connection points in the pipelines
between two adjacent water pressure zones to address this need. Construction will be completed
in FY 2010/11.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Highland Booster Pump Station Upgrade $5,500,000
Construct an 18,000-gpm capacity pump station, with three electric- and two gas-engine-driven
pumps. The new, high-capacity pump station will make it possible to deliver more groundwater to
the higher zones of the District. It is estimated that construction will be completed in FY 2010/11,
though final completion may extend into early FY 2011/12.
Reservoir Mixing & Rechlorination Facilities $80,000
As a means to improve water quality, a small pump and appurtenances were added at Camino de
Bryant Reservoir in FY 2009/10. The reservoir water is drawn through the pump and pushed
upwards, which, over time, mixes and blends all of the water in storage, resulting in more uniform
water quality. The unit will be tested over the summer of 2010, and if successful, a system will be
installed at a second reservoir as a low-cost means to improve water quality, at an estimated cost
of $80,000.
Non-potable Water Facility for Irrigation Use $225,000
A study was initiated in FY 2009/10, evaluating the feasibility of constructing a small-scale facility
to treat wastewater from local sewers and use the treated and disinfected water for irrigation of
local golf courses, parks, greenbelts, and other landscaped areas. The study, half-funded by a
state grant, will be completed in FY 2010/11. If the study findings are promising, a more detailed
study and preliminary design report may follow at an estimated cost of $225,000.
West Wellfield Project $1,060,000
Initial property acquisition and environmental documentation tasks for the proposed new wellfield
located westerly of the existing Richfield Plant and other wells. The new wellfield and
transmission pipeline may include three wells to replace and augment existing wells, and to
increase the District's groundwater pumping capacity. It is anticipated that acquisition and
construction will continue through FY 2012/13 or later and may cost an additional $8,000,000 or
more.
Cresthill Drive Fire Flow Improvements $300,000
This project consists of installing approximately 160 lineal feet of 8-inch pipeline, crossing under
Imperial Highway, along with pressure-regulator upgrades, to increase fire flow capacity in the
430-foot zone. Construction will be completed in FY 2010/11.
Elk Mountain Reservoir Site Improvements $300,000
Design and construction of practice fields for use by local neighborhood groups and the public.
Funding was provided as a condition of development by a local developer. Work will begin this FY
and will probably extend into FY 11-12.
Page 1 39
Yorba Linda Water District DRAFT FY 2010/11 Budget
Capital Replacement Projects
Vista Del Verde Valve Replacement $600,000
Excavate and replacement of 12-, 16- and 24-inch diameter butterfly valves. Phase 1 work for the
replacement of the first five valves is planned for completion in July 2010. The remaining work will
be completed in two phases, planned for FY 2010/11 at an estimated cost of $600,000.
Highland Pipeline Replacement $120,000
Construct 600 ft of 8-inch pipeline, new fire hydrants and new water services. Construction will
be completed in FY 2010/11.
Plumosa St. and Richfield Rd. Pipeline Relining $310,000
Install new liner pipeline inside 1,900 lineal feet of 18-inch diameter pipeline in Plumosa Drive, and
in 1,400 lineal feet of 26-inch diameter steel pipeline in Richfield Road. Construction will be
completed in FY 2010/11.
Ohio Street Pipeline Replacement $470,000
Construction of approximately 1,300-ft. of 8-inch and 2,000-ft. of 16-inch diameter pipeline in Ohio
Street, north of Yorba Linda Boulevard to replace 60-year old pipeline. Design work is underway
and is expected to be complete by August 2010. Construction is expected to begin during Sprint
2011.
Hidden Hills Rd Pipeline and Oriente Dr Pipeline Replacement $394,000
In Hidden Hills Road, approximately 120-ft. of 14-inch diameter pipeline is planned for
replacement due to material issues. In Oriente Drive, approximately 2,600-ft. of 70-year-old 16-
inch diameter pipeline is planned for replacement. This pipeline will be sized to supply water to
the planned Palm Booster Station. Construction will be completed in FY 2010/11.
Fairmont Reservoir Repairs $205,000
Replacement of valves, upgrading of data acquisition and control system, repair of concrete and
other appurtenant work in this 36-year-old buried, reinforced concrete reservoir. Construction will
be completed in FY 2010/11.
Page 1 40
Yorba Linda Water District DRAFT FY 2010/11 Budget
Vehicles and Capital Equipment (FY 2010/11)
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
None
Finance
Meter Reading
(2) Ford Ranger Trucks $ 36,000
Radio-Read Handheld Device $ 6,600
Total Vehicle Equipment & Capital Outlay- Finance $ 42,600
Human Resources
None
IT
Information Systems
(2) Computer Servers $ 16,000
Security Camera System $ 20,000
Overall Security Improvements $ 15,000
SCADA
Hardware Upgrade for Elk Mountain Reservoir $ 14,750
(2) SCADA Servers $ 16,500
(2) Pump Station Engine
Meters $ 10,000
Total Vehicle Equipment & Capital Outlay- IT $ 92,250
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Vehicles and Capital Equipment (Con't)
FY 2010/11
Department / Item Amount
Operations
Facilities Maintenance
Mechanic's Cold Saw $ 5,700
Sewer Operations & Maint.
Slip Lines for Sewer Pipe
Repair $ 60,000
Sewer CCTV Camera Cable $ 8,000
Water Operations & Maint.
1Ton Utility Truck $ 70,000
112 Ton Pickup Truck $ 18,000
Valve Turning Machine $ 16,000
Total Vehicle Equipment & Capital Outlay- Operations $ 177,700
TOTAL VECHICLE EQUIPTMENT & CAPITAL OUTLAY $ 312,550
Page 1 42
Yorba Linda Water District DRAFT FY 2010/11 Budget
Board of Directors
William R. Mills
President
Michael J. Beverage
Vice President
Ric Collett
Director
Phil Hawkins
Director
John W. Summerfield
Director
Page 43
Yorba Linda Water District DRAFT FY 2010/11 Budget
Board of Directors Programs & Responsibilities
This program accounts for the Board of Director's activities related to governing the District, establishing policy
through approval of the Budget, Five Year Plan, Resolutions and Ordinances, and participating in community affairs,
intergovernmental relations and participation at selected water organization activities. In addition, activities related to
Board direction to legal counsel is provided in this program.
BOARD OF DIRECTORS PROGRAM:
1. Conduct District business at Board of Directors meetings.
2. Study and review specific policy issues facing the District through the Board's five standing committees during
the period.
3. Provide Board representation to the Association of California Water Agencies (ACWA), Association of
California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA), Colorado River Water Users
Association (CRWUA), Water Advisory Committee of Orange County (WACO) and Independent Special
District's of Orange County (ISDOC).
4. Attend intergovernmental meetings of Yorba Linda City Council and Yorba Linda City Planning Commission.
5. File Conflict of Interest forms.
6. Conduct a Board of Director's goals and strategic plan workshops on a regular basis.
7. Provide direction to legal counsel on specific policy issues during the budget period.
8. Monitor and seek to influence Municipal Water District of Orange County and Orange County Water District
policies that affect water service and/or rates.
9. Monitor and provide direction on the legislative positions.
10. Monitor that District policies are being implemented.
Page 1 44
Yorba Linda Water District DRAFT FY 2010/11 Budget
Board of Directors Budget
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Salary Related Expenses
Salaries - Directors $ 61,740 $ 61,740 $ 54,000
Fringe Benefits $ 22,651 $ 22,650 $ 31,673
Mandatory Benefits - Directors $ 9,743 $ 9,743 $ 5,083
Total Salary Related Expenses $ 94,134 $ 94,133 $ 90,756
Supplies & Services
Dues & Memberships $ 700 $ 500 $ 700
Election Expenses $ - $ - $ 80,000
Insurance $ 400 $ 400 $ 400
Professional Services $ 53,000 $ 13,000 $ 30,000
Travel & Conferences $ 12,500 $ 5,000 $ 7,500
Supplies & Services Sub-Total $ 66,600 $ 18,900 $ 118,600
Total Operating Expenses $160,734 $113,033 $20%356
Page 1 45
Yorba Linda Water District DRAFT FY 2010/11 Budget
Board of Directors Budget Detail (FY 2010/11)
9 9
1-1010-0640-00 $700 1-1010-0640-00 700 Water Education Foundation 200
DUES,MEMBERSHIPS, Colorado River Water Users Assoc 200
SUBSCRIPTIONS (E) ISDOC 100
W ACO 200
1-1010-0650-00 $80,000 1-1010-0650-10 80,000 2010 Board Elections 80,000
1-1010-0690-00 $400 1-1010-0690-00 400 Honesty Bond 400
1-1010-0780-00 $30,000 1-1010-0780-00 30,000 LegalServices -Retainer 30,000
1-1010-0830-00 $7,500 1-1010-0830-00 7,500 **ACWA 3,500
TRAVEL & CONFERENCES (E) "Washington DC 0
CRWUA 3,800
ISDOC Qua rterly 200
Section Total $118,6001 1
Page 46
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration
Ken Vecchiarelli
General Manager
Page 1 47
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration Programs & Responsibilities
The Administration Department is responsible for the overall day-to-day management of the District. This involves the
continual planning, control, direction and evaluation of the District's programs and resources. The Department
researches and prepares recommendations for consideration by the Board of Directors on issues facing the District.
Vested in this Department is the primary responsibility for assuring that Board policies, resolutions and ordinances are
properly administered.
SECTION RESPONSIBILITIES:
ADMINISTRATION
The Department provides administrative services support to each of the departments. Other department activities
include interagency coordination and consultation with department managers regarding various operational and
planning issues. Additionally, the department is responsible for facilitating the work of the District's General Counsel.
PUBLIC AFFAIRS
This section of the Administration department is responsible for the organization and implementation of external and
internal communications activities. This includes maintaining relations with the public and news media, coordinating
community activities, preparing and disseminating District publications, coordinating water conservation activities, and
organizing and conducting tours of District facilities for students, youth groups, and the general public.
ADMINISTRATION SERVICES PROGRAM:
1. Coordinate, prepare, print and distribute Board of Director agenda packages, and Committee agendas in
accordance with the Brown Act.
2. Facilitate and/or organize Board goals and strategic plan workshops.
3. Coordinate, prepare and print the Administration department's budget by June of each year.
4. Administer the Employees' Deferred Compensation Plan.
5. Administer the adopted records management activity.
6. Facilitate annexation of land to the District and to the Orange County Water District.
7. Facilitate contracts for sewer maintenance with the City of Placentia and City of Yorba Linda.\ Facilitate
contracts for sewer maintenance billing with the City of Placentia.
8. Attend intergovernmental meetings of MWDOC, OCWD and Yorba Linda City Council and Placentia City
Council as necessary.
9. Update written policies into a manual for the Board of Directors and preparing new policies where possible
and practical.
10. Monitor the effect of water quality regulations on District customers.
11. Facilitate survey of customer attitudes.
12. Consider sewer extension policies to encourage completion of the sewer system.
13. Monitor all activities identified in this budget.
14. Conduct discussions with the City of Yorba Linda regarding the use of District facilities for recreational
activities.
15. Continue involvement in community organizations.
16. Continue involvement in outside committees of other agencies.
17. Participate on Orange County Water District's groundwater producers committee.
Page 1 48
Yorba Linda Water District DRAFT FY 2010/11 Budget
PUBLIC AFFAIRS PROGRAM:
1. Provide information on District activities, services and related issues to the District's water and sewer service
customers, print and electronic media representatives and other public agencies and community
organizations.
2. Prepare and provide for distribution of "Water Lines" customer newsletter.
3. Prepare and provide for distribution of the District's "Annual Report."
4. Coordinate with the Engineering department's Water Quality section to prepare and provide for distribution of
annual "Consumer Confidence Report."
5. Coordinate with information technology function to monitor and update content of the District's internet web
site.
6. Coordinate and conduct information booth activities at community events including American Cancer Society
"Relay for Life" and Yorba Linda Fiesta Days Street Fair.
7. Coordinate District participation in Placentia Heritage Days Parade and Yorba Linda Fiesta Days Parade.
8. Coordinate and conduct speaker's bureau and special events for community, youth and school groups and
monitor MWDOC school education program.
9. Monitor activities of Local Agency Formation Commission (LAFCO) as related to the interests of the District.
10. Participate in MWDOC Water Conservation Workgroup and coordinate water conservation activities.
11. Coordinate and consult with public affairs consultant.
Page 1 49
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration
General Manager 1 0 1 1
Asst. General Manager 1 0 1 1
Executive Assistant 1 0 1 1
Management Analyst 1 0 1 1
Asst. Administrator 1 1 -1 0 0
5 -1 4 4
Public Affairs
Public Information Specialist 1 -1 0 0
Public Information Officer 0 1 1 1
1 0 1 1
Department Totals
6 -1 5 5
Page 50
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 526,507 $ 526,507 $ 508,374
Fringe Benefits $ 204,128 $ 204,128 $ 131,744
Vacation Sale/Purchase $ 30,000 $ 30,000 $ -
Unemployment Insurance $ 20,000 $ 20,000 $ -
Overtime $ - $ - $ 34,186
Mandatory Benefits $ 64,634 $ 64,635 $ 285,820
Total Salary Related Expenses $ 845,269 $ 845,270 $ 960,124
Supplies & Services
Communications $ 127,808 $ 111,145 $ 211,650
Contractual Services $ 32,350 $ 18,293 $ 39,420
Dues & Memberships $ 23,639 $ 22,004 $ 24,780
Insurance $ 1,100 $ 637 $ 1,100
Materials $ 2,000 $ 1,456 $ 1,600
Office Expense $ - $ - $ 200
Professional Services $ 445,000 $ 171,500 $ 251,000
Training $ - $ 364 $ 400
Travel & Conferences $ 15,600 $ 5,000 $ 14,200
Vehicle Equipment $ - $ 1,001 $ 1,100
Supplies & Services Sub-Total $ 647,497 $ 331,400 $ 545,450
Total Operating Expenses $1,492,766 $1,176,670 $1,505,574
Page 151
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Administration Section
Pri in a rV G L Category Category Total Sub Acct N o./S ub Sub I Category Total
• Detail 1-2010-0580-00 $25,000 1-2010-0580-30 25,000 Prop. 218 letter 25,000
1-2010-0600-00 $22,500 1-2010-0600-00 3,500 Temp help 500
CONTRACTUAL SERVICES (E) Qua Ise rvBe nchma rkingSu rveys 3,000
1-2010-0600-10 19,000 LAFCO 19,000
1-2010-0640-00 $24,200 1-2010-0640-00 24,100 ACWA 18,100,
DUES,M EM BERSHIPS, Notary Assoc 400
SUBSCRIPTIONS (E) Water Education Foundation 2,800
YL Chamber 700
League of CA Cities 200
Postage 200
Misc. 1,000
PL Chamber 700
1-2010-0640-10 100, Newspaper subscriptions 100
1-2010-0690-00 $1,100 1-2010-0690-00 1,100 Honesty Bond 1,100
1-2010-0710-00 $1,500 1-2010-0710-00 500 Misc Materials 500
MATERIALS (E) 1-2010-0710-10 1,000 Coffee, Etc. 1,000
1-2010-0760-00 $200 1-2010-0760-00 200 Office Supplies 200
1-2010-0780-00 $251,000 1-2010-0780-05 250,000 Freeway Complex Fire Legal Services 100,000
PROFESSIONAL SERVICES (E) Legal Services Annexation Legal Services 50,000
Routine Legal 100,000
1-2010-0780-10 0 Appraisel Services 0
1-2010-0780-15 1,000 Records Management 1,000
1-2010-0780-20 0 N/A 0
1-2010-0810-00 $400 1-2010-0810-00 400 Laserfiche Conference 400
1-2010-0830-00 $6,000 1-2010-0830-00 6,000 ACWA 5,000
TRAVEL & CONFERENCES (E) Misc. 1,000
1-2010-0890-00 $1,000 1-2010-0890-00 1,000 Gas & Mileage 1,000
Section Total $332,900
Page 52
Yorba Linda Water District DRAFT FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Public Affairs Section
1-2020-0580-00 $186,650 1-2020-0580-05 40,950 Bill Stuffier (1800 X 12 Months) 21,600
COMMUNICATIONS (E) Advertising Ads in YLStar/ PL News Times 3,400
Street Signs (3) 1,650
Automated Phone Call (Program Update X 2) 7,800
2010 Consumer Confidence Report 6,500
1-2020-0580-15 20,000 Special Events (Site Dedications/Recognitions) 20,000
District Special Events
1-2020-0580-30 24,500 Postage 24,500
Postage
1-2020-0580-35 45,000 YLWD Bottled Water 20,000
Promotional Items Re-stock Promotional Items 25,000
1-2020-0580-40 14,500 Sponsorship- OCWD Water Festival 2,500
Sponsorships Sponsorship-OC Water Summit x2 2,000
Partnership - Fullerton Arboretum 10,000
1-2020-0580-45 20,500 PSA/Video Production 20,000
Video Productions Digital Camera 500
1-2020-0580-50 17,600 Summer Newsletter 4,400
Water Conservation Materials Fall Newsletter 4,400
Winter Newsletter 4,400
Spring Newsletter 4,400
1-2020-0580-55 3,600 Water Conservation Event 1,000
Water Conservation Programs Enforcement Materials 2,600
1-2020-0600-00 $16,920 1-2020-0600-00 16,920 CAPIO Membership 350
CONTRACTUAL SERVICES (E) PRSA Membership 790
Muzak Contract 780
Conservation Rebate Prog. 15,000
1-2020-0640-00 $580 1-2020-0640-10 530 OC Register 530
DUES,MEMBERSHIPS, 1-2020-0640-20 50 Western Water 50
SUBSCRIPTIONS (E)
1-2020-0710-00 $100 1-2020-0710-00 100 Misc. Materials 100
MATERIALS (E)
1-2020-0780-00 $0 1-2020-0780-00 0 Communication & Public Outreach 0
PROFESSIONAL SERVICES (E)
1-2020-0830-00 $8,200 1-2020-0830-00 8,200 CAC Field Trips 5,000
TRAVEL & CONFERENCES (E) Meeting Dues/Mileage 3,200
1-2020-0890-00 $100 1-2020-0890-00 100 Misc. Vehicle Expenses 100
VEHICLE EXPENSES (E)
Section Total $212,550
Page 53
Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering
Steve Conklin
Engineering Manager
Page 1 54
Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Programs & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering records, planning for and
managing subsection construction-related work, capital improvements and replacement projects for District facilities,
inspecting system improvements, managing the water quality testing program, and administering the planning and
design of capital projects.
PROGRAM RESPONSIBILITIES
ENGINEERING ADMINISTRATION
This section includes overall departmental administration and planning for capital projects, subsection work and water
quality testing. Also included is records management to maintain files on facilities, subsection construction projects,
accomplish as-built documentation, and respond to underground service alert requests.
PLANNING AND DESIGN
This section is responsible for planning and oversight of water and sewer facilities proposed by developers to assure
that they are planned and designed to District standards, and sized to meet the long-range plans of the District. The
section has similar responsibilities for District planned and funded facilities. The section also provides management
and review of the design of District facilities, with the design performed internally or by outside engineering
consultants retained by the District.
CONSTRUCTION MANAGEMENT
This section is responsible for construction management of all District capital projects and developer-related
subsection construction projects. The Department has inspection staff or retains outside inspection staff as required,
to oversee construction of water and sewer facilities to assure they are meeting design intent and the standards of the
District.
WATER QUALITY
This section is responsible to implement, maintain, and comply with all water quality and environmental regulations
and programs which include monitoring, analysis, and documentation of all water quality compliance sampling and
testing required by local, state, and federal regulations. In addition, this includes funding for the program to monitor all
backflow devices and fire detector check assemblies as required by California law to ensure that they are designed
and functioning properly.
ENGINEERING ADMINISTRATION:
1. Update the District's water and sewer rules and regulations each year, as required.
2. Assist in the preparation of the District's budget.
3. Administer the update and revisions of the District's Standard Plans and Specifications for construction of
water and sewer facilities.
4. Improve staff skill level in the areas of water and sewer design, safety practices and cross connection
principals.
5. Facilitate completion of projects identified in the capital project budget.
6. Conduct monthly staff meetings with department employees.
7. Administer pre-annexation agreements throughout each year.
8. Assist in the planning required for annexations to the District.
9. Administer sewer charges to the County of Orange for those properties connected to the District's sewer
system by July of each year.
10. Research grant and low interest loan programs for water and sewer system improvements.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
11. Maintain computerized databases to track equipment, fire hydrants, fire detector check assemblies and
backflow devices.
12. Establish files for new subsection construction water projects each year.
13. Establish files for new sewer construction projects each year.
14. Measure and record as-built information for new projects (including subsections and CIP's) onto the water
and sewer plat maps.
15. Maintain and review underground service alert files and locate facilities in the field.
16. Provide information about District facilities, procedures and water quality to the District's customers and other
governmental agencies throughout each year.
PLANNING AND DESIGN:
1. Administer an update of the District's sewer master plan.
2. Administer preparation of an Asset Management Plan for the District.
3. Plan and design water and sewer refurbishment and replacement projects.
4. Plan and design mixing and re-chlorination facilities for two reservoirs.
5. Complete design and begin construction of the Highland Booster Station replacement project.
6. Complete planning and design and begin construction of new Wells 20 and 21.
7. Complete planning, agreements and permits for new westerly well field and pipeline project.
8. Complete redevelopment study for the District's Plumosa site.
9. Pursue grant funding and development of a non-potable or recycled water source for irrigation use.
10. Complete planning and begin design of the Palm Ave Booster Station.
CONSTRUCTION:
1. Provide construction management and oversight for the Highland Reservoir Project and the Hidden Hills
Reservoir Project.
2. Administer reimbursement agreements for construction of production, storage, transmission facilities, and
trunk sewer projects by June of each year.
3. Provide construction management and oversight of the Zone Reconfiguration Project and San Antonio PRS
Upgrade Project.
4. Monitor the construction of developer dedicated water production, storage, and transmission facilities.
5. Monitor the construction of developer dedicated sewer facilities.
6. Secure and process current job closing documents throughout each year.
7. Inspect, test and approve materials used for sewer and water jobs during each year.
WATER QUALITY:
1. Monitor, analyze, document and file physical, microbial, and arsenic and manganese well water samples test
results on the District's wells.
2. Monitor, analyze, document and file a minimum of 37 bacteriological and disinfection residual water samples
test results taken throughout the distribution system each week.
3. Monitor, analyze, document and file 12 disinfection by-products samples on a quarterly basis for
trihalo methanes, haloacetic acids, chlorate, chlorite, and 16 Stage 2 Disinfectant and Disinfection By-
Products samples in compliance with the approved initial distribution system evaluation plan (IDSE).
4. Monitor, analyze, document and file 9 weekly samples for physical water quality parameters in the distribution
system.
5. Perform sampling, analyze, document and file results of weekly monitoring for water quality parameters for
prevention and control of nitrification in 14 reservoirs.
6. Perform the triennial lead and copper distribution system sampling during the summer of 2009. Analyze,
document and file the appropriate reports with the State Department of Health Services.
7. Monitor, analyze, document and file reports for approximately 477 fire detector double check assemblies
throughout each year.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
8. Monitor the inspection of new backflow device installations. Document and file reports on approximately
2,100 existing devices throughout each fiscal year. Conduct on-site inspection of water users with potentially
hazardous contamination potential.
9. Prepare the District's Annual Consumer Confidence Report by June of each year.
10. Review and monitor all proposed and upcoming federal and state regulations related to drinking water quality
matters.
11. Monitor annual testing of nearby underground fuel storage systems.
12. Assist in the development and calibration of computer-based water quality modeling using the District's
hydraulic analysis software system.
13. Oversee the arsenic and manganese blending operation of Well 15 with other District wells to ensure
compliance with drinking water standards.
14. Investigate and resolve water quality-related complaints, and respond to customer and backflow tester
requests for backflow device information.
Page 1 57
Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Engineering
Administration
Engineering Manager 1 0 1 1
Engineering Secretary 1 0 1 1
2 0 2 2
Planning & Design
Sr. Project Manager * 1 0 1 1
Project Engineer 1 0 1 1
Engineering Technician II 3 0 3 3
5 0 5 5
Construction
Project Engineer 1 0 1 1
Sr. Construction Inspector 1 0 1 1
Construction Inspector 1 0 1 1
3 0 3 3
Water Quality
Water Quality Engineer 1 0 1 1
Water Quality Technician II 1 0 1 1
2 0 2 2
Department Totals
12 0 12 12
* 3-year limited term position
under filled with Water Quality Technician I
Page 58
Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 904,955 $ 904,955 $ 908,210
Fringe Benefits $ 183,163 $ 183,163 $ 183,344
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ $ -
Overtime $ - $ $ -
Mandatory Benefits $ 115,657 $ 115,658 $ 114,550
Total Salary Related Expenses $ 1,203,775 $ 1,203,776 $ 1,206,104
Supplies & Services
Communications $ 2,000 $ 1,000 $ 1,000
Contractual Services $ 88,965 $ 52,200 $ 77,970
Dues & Memberships $ 2,725 $ 1,566 $ 1,300
Fees & Permits $ 24,200 $ 28,220 $ 20,500
Materials $ 1,400 $ 1,949 $ 1,550
Non-Capital Equipment $ 1,310 $ 850 $ 300
Office Expense $ 13,425 $ 3,400 $ 3,000
Professional Services $ 14,100 $ 190,244 $ 163,000
Training $ 10,850 $ 1,166 $ 8,500
Travel & Conferences $ 4,735 $ 600 $ 3,500
Vehicle Expenses $ 16,540 $ 8,452 $ -
Supplies & Services Sub-Total $ 180,250 $ 289,647 $ 280,620
Total Operating Expenses $ 180,250 $ 289,647 $ 280,620
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Administration Section
b; a a a o- o 0..
1-4010-0640-00 $500 1-4010-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4010-0780-00 $13,000 1-4010-0780-00 5,000 N/A 5,000
PROFESSIONAL SERVICES (E)
1-4010-0780-50 8,000 Legal Services 8,000
1-4010-0810-00 $500 1-4010-0810-00 500 Professional Development 500
PROFESSIONAL
DEVELOPMENT(E)
1-4010-0830-00 $1,500 1-4010-0830-00 1,500 Travel & Conferences 1,500
TRAVEL & CONFERENCES (E)
Section Total $15,500
Page 60
Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Planning & Design Section
11 [ 7bw
r- ftMU&Wftldh~ a1-4020-0645-00 $2,500 1-4020-0645-20 2,500 N/A 2,500
FEES& PERMITS (E) USA Underground Service
1-4020-0750-00 $300 1-4020-0750-10 300 N/A 300
NON-CAPITAL EQUIPMENT(E) Pressure Rec and Equip
1-4020-0760-00 $3,000 1-4020-0760-00 3,000 N/A 3,000
OFFICE EXPENSE
1-4020-0780-00 $150,000 1-4020-0780-20 5,000 Sewer pla n-check services 5,000
PROFESSIONAL SERVICES (E) 1-4020-0780-30 145,000 Water System LeakSurvey (limited study area) 10,000
Plumosa Site Redevelopment Study 50,000
On-call Misc. Consulting Enginee ring Se rvice 10,000
On-call SurveyingSe rvices 10,000
Urban Water Management Plan Update 45,000
Corrosion Monitoring Program 20,000
1-4020-0810-00 $1,000 1-4020-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT (E)
1-4020-0830-00 $1,000 1-4020-0830-00 1,000 N/A 1,000
TRAVEL & CONFERENCES (E)
Section Total $157,800
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Construction Section
Oftarv a 0000" wo$" sub Am 00w fwffi 0" Am
e a owdof*
1-4030-0580-00 $500 1-4030-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference Books
1-4030-0600-00 $220 1-4030-0600-95 220 N/A 220
CONTRACTUAL SERVICES (E) Uniforms
1-4030-0640-00 $300 1-4030-0640-00 300 N/A 300
DUES,M EM BERSH IPS,
SUBSCRIPTIONS (E)
1-4030-0810-00 $1,000 1-4030-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-4030-0830-00 $500 1-4030-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $2,520
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Water Quality Section
1-4040-0580-00 $500 1-4040-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference books
1-4040-0600-00 $77,750 1-4040-0600-10 350 N/A 350
CONTRACTUAL SERVICES (E) Backflow Device Repair
1-4040-0600-20 2,400 N/A 2,400
Distribution Physical Testing
1-4040-0600-30 15,000 N/A 15,000
Distribution System
Disinfection
1-4040-0600-60 55,000 N/A 55,000
Microbiological Examination
1-4040-0600-80 5,000 N/A 5,000
Well 15 Blending
1-4040-0640-00 $500 1-4040-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4040-0645-00 $18,000 1-4040-0645-10 18,000 N/A 18,000
FEES & PERMITS (E) Dept of Health Services
1-4040-0710-00 $1,550 1-4040-0710-20 1,550 N/A 1,550
MATERIALS (E) Wtr Qua IityTest Kit Reagents
1-4040-0810-00 $6,000 1-4040-0810-00 6,000 N/A 6,000
PROFESSIONAL
DEVELOPMENT(E)
1-4040-0830-00 $500 1-4040-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $104,800
Page 63
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance
Stephen Parker
Finance Director
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Sections and Responsibilities
The Finance Department is responsible for the management and accounting of the District's financial resources as
well as providing effective customer services.
SECTION RESPONSIBILITIES:
FINANCE ADMINISTRATION SECTION
The administration of the Department includes is responsible for the establishment and maintenance of an effective
financial accounting, inventory and utility billing system, which accurately the operations of the District and offers a
framework for planning and analysis.
ACCOUNTING SECTION
The Department tracks and records all the financial transactions of the District. In addition, the Department processes
payroll, financial statements, construction in progress, payables and inventory transactions.
CUSTOMER SERVICE/BILLING DIVSION
The Customer Service Department assists customers with all areas of water and sewer monthly billing services. In
addition, the department administers the Meter Department in reading of meters within the District's boundaries. They
also assist customers with general questions concerning the daily operations of the District.
METER SERVICES SECTION
The meter staff provides services related to reading meters and repairing/replacing broken meters, lids and boxes.
Handles all customer service orders for water service turn ons', turn offs' reads and re-reads. Also, interacts with
customers in the field with questions concerning their water bills, conservation efforts and other water related issues.
FINANCE ADMINISTRATION SECTION:
1. Coordinate the budget process beginning February 2011 for completion in June 2011.
2. Prepare departmental budget by May 2011.
3. Coordinate fiscal year 2009/10 annual audit for presentation to the Finance-Accounting Committee and Board
of Directors.
4. Coordinate with the Human Resources department on the monthly administration of the deferred
compensation plan for District employees.
5. Conduct departmental meetings on a monthly basis.
6. Present the District's investment policy, when modification deemed necessary, to Finance-Accounting
Committee and Board of Directors.
7. Invest the District's funds in safe, liquid and high yielding accounts in accordance with the District's
investment policy.
8. Administer the District's financial requirements for the payment of approximately 24 check registers and 26
payrolls each year.
9. Prepare and/or review the required county, state and federal financial reports on a timely schedule:
- County Budget report by July 2010
- Payroll reports by July 2010
- Replenishment Assessment by August 2010
- Statement of financial conditions by September 2010
- Ad-Valorem property tax report by September 2010
- Wastewater collection, transport, and/or Treatment Agencies Survey by June 2011
- Annual Report of Special Districts
Page 1 65
Yorba Linda Water District DRAFT FY 2010/11 Budget
Appropriation's Limit.
10. Coordinate and investigate ways to improve accounting, warehouse and billing procedures.
11. Review monthly and quarterly financial statements, investment and portfolio reports.
12. Prepare and execute Loch Ranch Sewer Assessment Report to Orange County Auditor Controller's Office to
be included on the tax roll.
13. Monitor ongoing Certificate of Participation requirements for the 2003 and 2008 series bond issues and
ensure the Significant Events Disclosures are documented and submitted.
ACCOUNTING SECTION:
1. Account for the daily receipts and disbursements of the District.
2. Maintain inventory in approximately 400 categories and perform a physical inventory count by June 30, each
year.
3. Track investments and bank balances.
4. Purchase all office supplies, computer and billing supplies, arrange for returns of any office equipment
needing repairs.
5. Issue approximately 1,200 purchase orders each year.
6. Prepare and keep track of reports sent to other agencies.
7. Process accounts payable for approximately 800 vendors and prepares 24 billboards each year.
8. Post and/or balance subsidiary ledgers monthly.
9. Post and balance fixed assets ledger monthly.
10. Process payroll for District employees on a biweekly basis.
11. Prepare and post journal entries each month.
12. Reconcile all bank accounts on a monthly basis.
13. Research, balance and close all construction jobs.
14. Prepare the agricultural credit report monthly.
15. Prepare and file form 5500 at year-end for 125 Plan.
16. Process refunds for accounts receivable.
17. Reconcile balance sheet items to general ledger each month.
18. Reconcile all insurance premiums for COBRA participants and retirees.
19. Complete approximately 10 vendor credit applications per year.
20. Assist with annual audit.
21. Prepare monthly and quarterly Finance Statements as well as Investment Reports for the Finance-Accounting
Committee and the Board of Directors.
CUSTOMER SERVICE/BILLING SECTION:
1. Administer monthly billing program.
2. Sign on new customers for service and administer approximately 2,900 changes in existing services each
year.
3. Respond to approximately 10,000 customer inquiries each year, research accounts and update files.
4. Deliver notices of termination to approximately 150 customers weekly.
5. Contact approximately 400 customers by telephone that are subject to termination during the year.
6. Disconnect approximately 125 services due to nonpayment during the year.
7. Process approximately 300 returned checks during the fiscal year.
8. Perform receptionist duties for the water district.
9. Process customer payments and deposit money on a daily basis.
10. Process approximately 2,500 collection accounts each year.
11. Prepare billing for construction meters, jumpers, damages and outside services.
12. Continue analyzing customer accounts.
13. Process billing format changes as needed. Audit bills for accuracy after changes are made.
14. Research alternative payment plan options such as online payments and electronic bill presentment.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
WATER METER SERVICES SECTION:
1. Read water meters on assigned routes. Records data into computerized meter reader.
2. Performs re-reads on misreads or billings questioned by customers.
3. Tag delinquent customers and shut-off delinquent accounts.
4. Test and repair broken residential and construction meters, lids boxes, and registers.
5. Respond to customer inquiries.
6. Maintain the meter recycling program.
7. Maintain and read construction water meters on a monthly basis.
8. Create new accounts for services.
9. Establish new routes and methods to make reading more efficient.
10. Install water meters on new services.
11. Assist other departments on meter locations.
12. Coordinate with the Water Quality department on location of backflow devices within the District.
Page 1 67
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Finance
Administration
Finance Director 1 0 1 1
1 0 1 1
Accounting
Sr. Accountant 1 0 1 1
Accounting Assistant II 2 0 2 1
Accounting Assistant 1 1 0 1 1
Storekeeper 1 0 1 1
5 0 5 4
Customer Service/Billing
Customer Service Supervisor 1 0 1 1
Customer Service Rep. 1 1 0 1 1
Customer Service Rep. 11 1 0 1 1
Customer Service Rep. 111 2 0 2 2
5 5 5 5
Meter Reading
Meter Services Lead 0 1 1 1
Meter Services Representative 1 -1 0 0
Meter Reader 1 2 0 2 2
Meter Reader 11 2 0 2 2
5 0 5 5
Department Totals
16 0 16 15
Page 1 68
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 881,192 $ 827,369 $ 865,432
Fringe Benefits $ 235,462 $ 228,806 $ 239,360
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 3,000
Mandatory Benefits $ 107,162 $ 101,013 $ 108,383
Total Salary Related Expenses $ 1,223,816 $ 1,157,188 $ 1,216,175
Supplies & Services
Communications $ 103,200 $ 85,030 $ 101,050
Contractual Services $ 215,950 $ 294,523 $ 182,065
Dues & Memberships $ 2,000 $ 646 $ 1,900
Materials $ 2,800 $ 1,956 $ 18,540
Maintenance $ 300 $ 220 $ 350
Non-Capital Equipment $ 4,200 $ 215 $ 2,950
Office Expense $ 42,600 $ 16,423 $ 24,400
Professional Services $ 114,500 $ 126,224 $ 110,900
Training $ 7,200 $ 2,614 $ 5,200
Travel & Conferences $ 3,600 $ 278 $ 7,850
Uncollectible Accounts $ 52,000 $ 42,700 $ 50,500
Collection Agency Fee $ 3,500 $ 3,000 $ 3,000
Utilities $ 2,700 $ 1,992 $ -
Vehicle Equipment $ 23,500 $ 11,610 $ 200
Supplies & Services Sub-Total $ 578,050 $ 587,431 $ 508,905
Total Operating Expenses $1,801,866 $1,744,619 $1,725,080
Page 1 69
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Administration Section
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct Detail Item Description Detail Amt
1-3010-0600-00 $1,050 1-3010-0600-00 1,050 Custodial services 200
CONTRACTUAL SERVICES (E) Checksignature plate 350
Misc. contracts 500
1-3010-0640-00 $500 1-3010-0640-00 500 Membership dues -GFOA, CSMFO, etc. 500
DUES,MEMBERSHIPS, DLIES,MEMBERSHIPS,SLIBSCRIPT
SUBSCRIPTIONS (E) IONS (E)
1-3010-0710-00 $500 1-3010-0710-00 500 Reference books 500
MATERIALS (E) MATERIALS (E)
1-3010-0780-00 $110,900 1-3010-0780-00 110,900 Consulting-temporary assistance 17,000
PROFESSIONAL SERVICES (E) Fieldman Rolapp 5,000
Auditors 23,900
Great Plains consulting 10,000
Bond counsel 5,000
Cost of Service and Water Rate Study 50,000
1-3010-0810-00 $1,500 1-3010-0810-00 1,500 Government workshops 700
PROFESSIONAL
DEVELOPMENT (E) Misc training 800
1-3010-0830-00 $5,500 1-3010-0830-00 5,500 CSMFO Conference 2,500
TRAVEL & CONFERENCES (E) ACWA Conference 2,500
Educational Seminars 500
Section Total 1$119,9501
Page 1 70
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Accounting Section
d a e 400H ftm a 000ftt
$450 1-3020-0580-00 450 Publish Unclaimed List 350
COMMUNICATIONS (E) UPS/ FedEx/ Other 100
1-3020-0600-00 $61,780 1-3020-0600-00 300 FSA Plan Renewal Ceridian 200
CONTRACTUAL SERVICES (E) Misc 100
1-3020-0600-10 29,630 Analysis fees (averaging 2350/month) 29,500
Ba nk Services/Fees Safe deposit boxfee 100
Annua I ba nkca rd fee 30
1-3020-0600-30 900 Checksigner 700
Maintenance contracts Misc 200
1-3020-0600-40 30,000 Accounting 30,000
1-3020-0600-50 350 Uniforms 350
1-3020-0600-70 600 ADP fees 600
1-3020-0640-00 $600 1-3020-0640-00 600 Joann - CSMFO,GFOA, etc 300
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E) Sr. Accounta nt - CSMFO, G FOA, etc. 300
1-3020-0710-00 $2,620 1-3020-0710-00 2,620 AP & Payroll checkstock 1,400
MATERIALS (E) Ribbon 300
Warehouse cabinet 620
Misc 300
1-3020-0730-00 $350 1-3020-0730-00 350 Misc (typewriter, etc.) 350
1-3020-0750-00 $1,200 1-3020-0750-00 1,200 Calculators 400
NON-CAPITAL EQUIPMENT(E) Misc. small equipment 500
Safety items 100
Ergonomics items 200
1-3020-0760-00 $22,500 1-3020-0760-00 18,000 Office supplies 18,000
OFFICE EXPENSE (E) 1-3020-0760-10 4,500 Paper 4,500
1-3020-0810-00 $1,300 1-3020-0810-00 1,300 Payroll related training 500
PROFESSIONAL Staff Training 500
DEVELOPMENT(E) Supervisor Training 300
1-3020-0830-00 $700 1-3020-0830-00 700 Misc. Travel & Conference 500
TRAVEL & CONFERENCES (E) Mileage 200
Section Total $91,500
Page 71
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Customer Service/Billing Section
w .
1-3030-0580-00 $100,600 1-3030-0580-00 600 UPS/Fed Ex/Other 600
COMMUNICATIONS (E) 1-3030-0580-10 10,000 Postage Metered 10,000
1-3030-0580-20 90,000 Postage- INFOSEND 90,000
1-3030-0600-00 $113,835 1-3030-0600-00 250 Post Office Box Rent 250
CONTRACTUAL SERVICES (E) 1-3030-0600-10 47,000 Loc k Box Se rvices 30,000
BankServices/Fees Credit Card & Auto Dr Processing 17,000
1-3030-0600-20 53,660 Info Send E-Bill Fees 13,660
Printing of bills, Infosend Mailing Service 40,000
1-3030-0600-30 925 Mail Opener Maintenance 425
Maintenance contracts Meter&Scale Maint Contract 500
1-3030-0600-40 5,000 Temporary employment 5,000
1-3030-0600-60 7,000 Phone Answering Service 7,000
1-3030-0640-00 $400 1-3030-0640-00 400 Cust Serv Publications/Books 250
DUES,MEMBERSHIPS, Membership Dues 150
1-3030-0710-00 $100 1-3030-0710-00 100 Materials 100
MATERIALS (E)
1-3030-0750-00 $400 1-3030-0750-00 400 Calculators 400
NON-CAPITAL EQUIPMENT (E)
1-3030-0760-00 $1,900 1-3030-0760-00 1,900 Forms/Pads/Tags 1,500
OFFICE EXPENSE (E) Postage Machine Supplies 300
Deposit Supplies 100
1-3030-0810-00 $1,600 1-3030-0810-00 1,600 Cust Serv Clerks Seminar 600
PROFESSIONAL Safety Training 200
DEVELOPMENT(E) Supervisor Training 500
Undesignated 300
1-3030-0830-00 $1,650 1-3030-0830-00 1,650 Conferences 1,050
TRAVEL & CONFERENCES (E) Travel 600
1-3030-0850-00 $50,500 1-3030-0850-00 50,500 Sewer 5,500
UNCOLLECTI BLE ACCOUNTS Water 45,000
1-3030-0855-00 $3,000 1-3030-0855-00 3,000 Age ncyfee 3,000
COLLECTION AGENCY FEE (E)
1-3030-0890-00 $200 1-3030-0890-00 200 Mileage Travel Reimbursement 200
VEHICLE EXPENSES (E)
Section Total $274,185
Page 72
Yorba Linda Water District DRAFT FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Meter Reading Section
1-3040-0600-00 $5,400 1-3040-0600-30 1,500 Sensus Maintenance and Support 1,500
CONTRACTUAL SERVICES (E) Maintenance contracts
1-3040-0600-50 3,900 Uniforms 3,900
Uniform
1-3040-0640-00 $400 1-3040-0640-00 400 AWWA 400
DUES,M EM BERSH I PS,
SUBSCRIPTIONS (E)
1-3040-0710-00 $15,320 1-3040-0710-00 15,320 Register Replacements 6,720
MATERIALS (E) MXU (Buffer Inv. for Warranty Returns) 8,200
PPE Equipment (Rain Gear) 400
1-3040-0750-00 $1,350 1-3040-0750-00 1,350 Ha nd Tools/Mete r Li d Ba rs/Lifte rs 850
NON-CAPITAL EQUIPMENT(E) Power Tools 200
Meter Shop Equipment 300
1-3040-0810-00 $800 1-3040-0810-00 800 Safety 300
PROFESSIONAL Job Training 500
1-3040-0830-00 $0 1-3040-0830-00 0 Lodging 0
TRAVEL & CONFERENCES (E) Travel 0
Meals 0
Section Total $23,270
Page 73
Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources
Gina Knight
Human Resources Manager
Page 1 74
Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Programs and Responsibilities
The Human Resources Department is responsible for the administration and coordination of the District's personnel
system, risk management and safety programs. Its primary function is to provide support services in the areas of
recruitment, retention, selection, employment and training to other District departments.
The department supports operating departments by providing a wide range of personnel services such as benefits
administration, which includes health, dental, optical, life insurance and an employee assistance program,
coordinating recruitment and selection, classification and compensation programs, as well as the administration of the
District's personnel rules, policies and procedures. Other functions include the maintenance of employee personnel
files, training records, medical files and employee performance evaluation reports. It provides employer/employee
relation's administration services and contract negotiations. This includes employee and supervisory counseling on
personnel policies, procedures and practices, providing assistance in the handling of employee grievances and
disciplinary actions as well as implementation of new labor contract provisions.
The Human Resources department administers the District's self-insured liability, worker's compensation and loss
prevention programs. The District's liability and workers compensation insurance is provided by the Association of
California Water Agencies Joint Powers Insurance Authority (ACWA-JPIA). The department strives to protect the
personnel and physical assets of the District from injury and financial consequences of accidental losses through a
program of prevention, avoidance and insurance procurement. Other functions include the coordination and
implementation of safety and training programs ensuring compliance with federal and state laws regarding
occupational health and safety regulations. The department promotes employee development and the sharpening of
employees' skills and knowledge through training programs as well as providing career development opportunities.
The department actively looks to reduce the District's accidental loss exposure through continuous identification and
measurement of existing hazards and through the implementation of policies and procedures to eliminate unsafe
working conditions. The department is responsible for cost-effective management of tort liability claims filed against
the District. It strives to process and bring closure as expeditiously as possible to all claims and engages the input of
other District departments during the investigation and resolution process.
HUMAN RESOURCES PROGRAM:
1. Conduct the recruitment, advertising, testing, and selection processes necessary to maintain full staffing
needs.
2. Conduct timely and successful recruitments to maintain an effective workforce throughout the budget period.
3. Conduct appropriate surveys to ensure competitive employee salaries and benefits when necessary.
4. Prepare, maintain and secure employee personnel data files for approximately 75 full-time employees and
five Board members.
5. Review and revise the District's Drug and Alcohol Policy by October 15, 2009.
6. Administer U.S. Department of Transportation (DOT) drug testing regulations.
7. Review and Revise the District's Family and Medical Leave Policy by October 31, 2009.
8. Process Family Medical Leave Act requests and track/monitor usage.
9. Continue to review and revise personnel rules, policies, employee handbook and mandated programs when
necessary.
10. Assist departments in preparation of appropriate disciplinary actions.
11. Provide employee assistance through an employee assistance program.
12. Coordinate a District-wide Employee Service Award Luncheon on an annual basis.
13. Conduct financial planning workshops by June 30, 2010, presented by the District's deferred compensation
providers, to assist the District's employees with supplemental retirement planning needs.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
14. Conduct investigations on complaints regarding harassment allegations.
15. Manage the labor relations and meet and confer process with the District's employee association.
16. Maintain and interpret the Memorandum of Understanding with the District's employee association.
17. Review and update the employee separation process by September 30, 2009.
18. Participate in the Liebert Cassidy and Whitmore consortium to provide additional training material to the
District's management and supervisory staff.
19. Track, monitor and schedule harassment prevention training for managers and supervisors in accordance
with state legal requirements.
20. Provide consultation and advice to four department heads in performance management issues.
21. Assist management in interpretation of the District's personnel rules and regulations and Memorandum of
Understanding throughout the budget period.
22. Provide on-going training to all Supervisory and Management staff on the District's policies and procedures
and personnel rules.
23. Participate on ACWA's Salary Survey Subcommittee and Orange County Water Association's Human
Resources Committee.
RISK MANAGEMENT AND SAFETY PROGRAMS:
1. Improve safety and health awareness in the District.
2. Process and monitor liability claims filed against the District.
3. Process and monitor claims and invoices filed against others.
4. Process and monitor workers' compensation claims.
5. Continue to coordinate and monitor administration of the worker's compensation program.
6. Review general liability insurance, property insurance, and workers' compensation insurance requirements as
needed.
7. Expand and maintain a selection of individualized computer-based training programs throughout the budget
period.
8. Provide employee development training to maintain a knowledgeable and capable workforce throughout the
budget period.
9. Implement and maintain federal and state safety regulation requirements throughout the budget period.
10. Promote a safe and positive working environment throughout the budget period.
11. Conduct quarterly safety committee meetings throughout the fiscal year.
12. Coordinate the safety committee's review of job injuries and accidents.
13. Coordinate the annual mandated safety inspections of all District facilities.
14. Provide OSHA-required workplace training.
15. Implement the Fire Prevention and Evacuation Procedures by September 30, 2009.
16. Implement the Risk Management Claims Administration Policy by September 30, 2009.
17. Implement the Work Related Injuries and Illness Procedure by October 31, 2009.
18. Update and maintain the District's Respiratory Protection Program by November 30, 2009.
19. Review and revise the District's Injury and Illness Prevention Program by December 31, 2009.
20. Implement and maintain a comprehensive Hearing Conservation Program by March 30, 2010.
21. Implement employee training and tracking program by April 30, 2010.
22. Conduct an annual emergency preparedness exercise by May 30, 2010.
23. Update emergency preparedness supplies and conduct an inventory assessment of District supplies and
equipment by June 30, 2010.
24. Develop and implement a safety incentive program by June 30, 2010.
25. Develop Safety Program Policies and Procedures by June 30, 2010.
26. On a continuing basis, streamline the risk management and training processes.
27. On a continuing basis, conduct ergonomic workstation improvements.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Human Resources
Administration
Human Resources & Risk Manager 0 1 1 1
Human Resources Manager 1 -1 0 0
Human Resources Analyst 1 0 1 1
2 0 2 2
Risk Management
Personnel Technician 1 0 1 1
1 0 1 1
Safety
Safety & Training Officer 0 0 0 0
0 0 0 0
Department Totals
3 0 3 3
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 196,522 $ 196,522 $ 259,678
Fringe Benefits $ 51,480 $ 51,480 $ 51,708
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ $ - $
Overtime $ $ - $ -
Mandatory Benefits $ 96,590 $ 96,590 $ 32,430
Total Salary Related Expenses $ 344,592 $ 344,592 $ 343,816
Supplies & Services
Communications $ 9,900 $ 6,496 $ 9,400
Contractual Services $ 45,900 $ 11,510 $ 29,450
Dues & Memberships $ 800 $ 800 $ 1,750
Insurance $ 374,800 $ 201,847 $ 343,900
Materials $ 5,100 $ 1,932 $ 5,100
District Activities, Emp. Recognition $ 15,200 $ 10,000 $ 12,800
Professional Services $ 97,000 $ 39,395 $ 87,000
Training $ 20,800 $ 18,800 $ 13,700
Travel & Conferences $ 1,600 $ 1,600 $ 1,800
Supplies & Services Sub-Total $ 571,100 $ 292,380 $ 504,900
Total Operating Expenses $ 915,692 $ 636,972 $ 848,716
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Administration Section
Primary GL Category Category Total Sub Acct No./Sub Sub Acct Detail Item Description Detail Amt
e e
1-7010-0580-00 $9,000 1-7010-0580-00 1,000 Minuteman Press 1,000
COMMUNICATIONS (E) 1-7010-0580-10 8,000 Advertising 8,000
1-7010-0600-00 $9,950 1-7010-0600-00 2,000 NA 0
CONTRACTUAL SERVICES (E) COBRASolutions 400
Shred-it 1,000
N/A 0
Diaz & Associates 0
EE Relations 600
1-7010-0600-10 2,250 DOT Physicals 2,250
1-7010-0600-20 2,500 Pre-employment Physicals 2,500
1-7010-0600-30 3,200 Flu Shots 3,200
1-7010-0640-00 $1,050 1-7010-0640-00 1,050 Jobs Available Membership 100
DUES,MEMBERSHIPS,SUBSCRI CALPELRAAnnual Dues 450
PTIONS(E) National Notary Association 300
rSHRM Membership 200
1-7010-0710-00 $2,600 1-7010-0710-00 1,500 YLWDJackets/Beanies 500
MATERIALS (E) Office Supplies 400
Refreshments-Training, Meetings, Interviews 600
1-7010-0710-10 500 Books & Publication 300
FLSA Update 200
1-7010-0710-20 600 Employee/Promotional Items 600
1-7010-0715-00 $12,800 1-7010-0715-00 12,800 Employee Recognition 6,000
DISTRICT ACTIVITIES, Benefits Fair 800
EMPL.RECOGNITION(E) Employee Picnic 5,000
Retirement Recognitions 1,000
1-7010-0780-00 $87,000 1-7010-0780-00 7,000 Norm Traub&Associates 7,000
PROFESSIONAL SERVICES (E) 1-7010-0780-10 80,000 Lie bertCassidyWhitmore - EmploymentLaw 80,000
1-7010-0810-00 $5,700 1-7010-0810-00 5,700 Job Training 2,000
PROFESSIONAL Harassment Prevention 500
DEVELOPMENT(E) Ethics 0
Brown Act/Conflict of lnterest 0
LCW - Consortium 3,200
1-7010-0830-00 $1,200 1-7010-0830-00 1,200 CalPERS 600
TRAVEL & CONFERENCES (E) LCW 600
1-7010-0890-00 $0 1-7010-0890-00 0 Misc Vehicle Expense 0
Section Total $129,300
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Risk Management Section
a °
1-7020-0600-00 $6,000 1-7020-0600-00 0 N/A 0
CONTRACTUAL SERVICES (E) 1-7020-0600-30 6,000 First Aid - Workers Compensation 6,000
1-7020-0640-00 $200 1-7020-0640-00 200 PARMA Membership 200
1-7020-0690-00 $343,900 1-7020-0690-00 343,900 Tort Claims-<15K 8,000
INSURANCE (E) ACWA-J PIA Liability Insurance 183,500
ACWA-J PIA Property Insurance 38,900
ACWA-J PIA Workers Compensation Program 27K/QTR 113,500
1-7020-0710-00 $600 1-7020-0710-00 400 Office Supplies 300
MATERIALS (E) Refreshments -Training, Meetings, Interviews 100
1-7020-0710-10 200 Books & Publications 200
1-7020-0810-00 $2,000 1-7020-0810-10 2,000 Risk Management Training 2,000
1-7020-0830-00 $60011-70 0-0830-00 600 PARMA 600
Section Total $353,300
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Safety Section
• a °
1-7030-0580-00 $400 1-7030-0580-10 400 Minuteman Press 400
1-7030-0600-00 $13,500 1-7030-0600-00 8,500 All Purpose Solutions -Safety 2,000
CONTRACTUAL SERVICES (E) IndustraiIHearing&PulmonaryMa nagement 2,500
Regulation Compliance Inc. -Safety 4,000
1-7030-0600-10 0 N/A 0
1-7030-0600-30 0 N/A 0
1-7030-0600-40 5,000 Temporary Labor 5,000
1-7030-0640-00 $500 1-7030-0640-00 500 PASMA 100
DUES, MEMBERSHIPS, Pacific Safety Council -COSS 400
1-7030-0710-00 $1,900 1-7030-0710-00 1,700 Refreshments -Training, Meetings, Interviews 300
MATERIALS (E) First Aid Supplies 800
Office Supplies -IIPP Binders 600
1-7030-0710-10 200 Books & Publications 200
1-7030-0780-00 $0 1-7030-0780-00 0 Misc Professional Services 0
1-7030-0810-00 $6,000 1-7030-0810-10 6,000 OSHA COMPLIANCE TRAINING 6,000
Section Total $22,300
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Information Technology
Pat Grady
Assistant General Manager
IT Director
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Information Technology Programs & Responsibilities
The Information Technology Department provides a variety of specialized services to other departments and the
District at large. Providing access to information through integrated databases, across a local and wide area network
are included in this department, along with management of the District's telephone, facsimile, voice and electronic
mail systems. This department also includes SCADA which is the information system that allows operators to control
and monitor District facilities.
SECTION RESPONSIBILITIES
INFORMATION SYSTEMS SECTION
The information system program administers the development and maintenance of the District's Information Systems
and computer network. It consists of the following: billing, accounting, operations and engineering related information
systems. This program provides planning, employee technical training and coordinating services with contract
consultants.
Also included is technical support, which assists other departments with technology related issues by providing help
desk support. This program provides user computer installations and configuration, technical support and
coordinating services with support contract consultants
This program is responsible for telephones, cell phones, walkie-talkies, facsimiles, voice mail, routers, switches, VPN
and firewalls. This program is also responsible for internet and intranet connections; developing and maintaining the
www.vlwd.com web-site; monitoring and securing the District's computer network data traffic.
GEOGRAPHICAL INFORMATION SYSTEM (GIS) SECTION
This program is charged with building and maintaining the layers of graphic data used by the District to produce visual
representations and analysis for informed decision making in the water and sewer system. This is accomplished by
maintaining the Geographic Information System (GIS), performing geospatial analysis of data and display data on GIS
maps; preparing charts, graphs and displays; coordinating system needs with other departments; defining
requirements for end users; coordinating services with contract consultants for maintenance agreements; researching
information from records, surveys and assessor maps; performing field data collection; programming and scripting for
customization of software applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SECTION
This program is responsible for the communications and the hardware related to the District's SCADA system.
Communications includes radios, lease lines, and all other means for ensuring SCADA remote sites communicate
with the District's headquarters. Additionally, this program is responsible for all SCADA sensors in the field that
collect and send digital information to the SCADA system via the PLCs.
INFORMATION SYSTEMS PROGRAM:
1. Administer all Information Systems for the District except GIS & SCADA
2. Conduct training on personal computers
3. Administer vender and reseller agreements.
4. Maintain an inventory of all necessary computer supplies and technical support manuals.
5. Develop new template forms and reports and modify existing reports.
6. Study and research new technology that would benefit the district.
7. Administer district IS servers including voice mail server.
8. Setup user environments and access restriction on servers.
9. Implement district information sharing strategy on network.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
10. Coordinate network backups.
11. Administering the implementation of new information systems and related software and hardware.
12. Troubleshoot hardware and software problems on PC's.
13. Maintain personal computers by installing software updates and running diagnostic utilities.
14. Provide users with support for software or operating system on PC's including installation and setup of new
PC's.
15. Maintain and troubleshoot network printers.
16. Install software upgrades when feasible and available.
17. Install hardware and software updates or upgrades.
18. Troubleshoot network problems.
19. Setup users for network, e-mail, and voice mail servers including passwords.
20. Assist other departments with troubleshooting technical related issues.
21. Administer internet connections with service provider.
22. Maintain point-to-point T-1 connection with the yard
23. Maintain and administer wireless communications with district networks and related hardware.
24. Phone servicing and repairs
25. Cell phones and walkie-talkie
26. Maintaining district web site.
27. Network traffic monitoring for intrusion detection
28. Network Security
29. Maintain and administer district switches, hubs, modems, cabling (CAT 5, 5e, 6) and firewall.
GIS PROGRAM:
1. Coordinates activities related to the implementation, deployment and use of GIS and related technologies
2. Installs, configures, upgrades, and administers GIS software including databases.
3. Provides specifications for, configures and administers GIS workstations, servers and related hardware in
cooperation with IT section.
4. Codes, install, test, and administer custom GIS applications using appropriate code.
5. Create maps and graphs using GIS software and related equipment
6. Meet with users to define data needs, project requirements, required outputs, or to develop applications.
7. Gather, analyze, and integrate spatial data from staff and determine how best the information can be
displayed using GIS
8. Analyze spatial data for geographic statistics to incorporate into documents and reports.
9. Analyze geographic relationships among varying types of data.
10. Prepare metadata and other documentation
11. Operate and maintain GIS system hardware, software, plotter, digitizer, color printers and related equipment.
12. Develop and implement procedures to share GIS database information with other district databases.
13. Identify potential GIS applications to improve operational efficiency and make available geography-based
information to other district departments
14. Establish procedures and methods for data entry into GIS databases and sharing information with district
employee
SCADA PROGRAM:
1. Ensures that all communication links between SCADA equipment in the field with the District's
headquarters.
2. Test and maintain all field sensors that are SCADA related.
3. Consult and make recommendations for SCADA field equipment during new construction projects.
Page 1 84
Yorba Linda Water District DRAFT FY 2010/11 Budget
Information Technology Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Information Technology
Administration
IT Director 1 0 1 0
1 0 1 0
Information Systems
IS Administrator 1 0 1 1
IS Technician II 1 0 1 1
IS Technician I 1 0 1 1
3 0 3 3
GIS
GIS Technician 1 -1 1 0
GIS Administrator 0 1 1 1
1 0 2 1
SCADA
SCADA Administrator 1 0 1 1
Instrumentation Technician 1 0 1 1
2 0 2 2
Department Totals
7 0 8 6
Page 85
Yorba Linda Water District DRAFT FY 2010/11 Budget
Information Technology Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 441,357 $ 441,356 $ 421,841
Fringe Benefits $ 81,838 $ 81,838 $ 87,307
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 2,500
Mandatory Benefits $ 54,509 $ 54,508 $ 52,681
Total Salary Related Expenses $ 577,704 $ 577,702 $ 564,329
Supplies & Services
Communications $ 50,760 $ 73,814 $ 89,060
Contractual Services $ 102,930 $ 62,528 $ 116,680
Data Processing $ 127,635 $ 93,570 $ 120,435
Dues & Memberships $ 1,407 $ 970 $ 1,442
Materials $ 35,875 $ 25,840 $ 39,875
Maintenance $ 97,351 $ 35,942 $ 88,350
Non-Capital Equipment $ 127,031 $ 57,760 $ 71,420
Professional Services $ 63,900 $ 35,163 $ 33,000
Training $ 8,100 $ 5,595 $ 7,750
Travel & Conferences $ 6,700 $ 4,039 $ 5,800
Vehicle Equipment $ 300 $ 3,519 $ -
Supplies & Services Sub-Total $ 621,989 $ 395,221 $ 573,812
Total Operating Expenses $ 1,199,693 $ 972,923 $1,138,141
Page 1 86
Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section
Primary GL Category Category Total Sub A40 N o4$04 Category SubAcxt Detail Item Description Detail Amt
1-6020-0580-00 $67,760 1-6020-0580-00 200 Misc. Items 200
COMMUNICATIONS (E) 1-6020-0580-10 5,100 (phone Cell Phone Service 5,100
1-6020-0580-20 24,000 Nextel/Sprint Service 24,000
1-6020-0580-30 8,900 Verizon Mobile 3,900
Mobile Broadband Service Verizon Broadband Aircard Service 5,000
1-6020-0580-40 29,560 Time Warner Cable Internet 3,600
Communications Lines AT&T District Lines 25,000
AT&T DSL 960
1-6020-0600-00 $109,680 1-6020-0600-00 39,200 Temp Labor for Document Imaging Project 34,200
CONTRACTUAL SERVICES (E) P ro gra m m i n g Te m p 5,000
1-6020-0600-10 180 AT&T District Web Site Hosting 180
1-6020-0600-20 61,600 Lease Agreement for New Eng. Copier, Printer 0
Lease Agreements Xerox Copier, Printer Scanner Lease 15,600
GPS Vehicle Tracking (56 vehicle Lease) 40,000
Konica Minolta Operations Copier, Printer Lease 6,000
1-6020-0600-30 8,700 Ricoh 480 Scanner/Copier in Eng Maintenance 1,750
Warranties & Service APC Data Center UPS On-Site Service Renewal 3,600
Contracts Dell Servers Service Contracts 2,000
Minolta Service Supply Contract for EngCopier 1,350
1-6020-0620-00 $62,350 1-6020-0620-10 8,500 PerlDesk Replacement 0
DATA PROCESSING (E) Software Purchases Microsoft Volume Licensing Select 6 (Office, Win 0
Solar Winds Mgmt. (APN, IP Address Mon.) 5,500
MS Exchange Server CALs (25 more) 0
New Software 2,000
MS Termi na I Server CALs 1,000
1-6020-0620-20 50,100 GP & Cogsdale annual Maintenance (updated 32,000
Software License Renewals Novus Agenda Maintenance renewal 5,500
Solar Winds Engineering's Toolkit Renewal 800
Solar Winds Orion Monitoring Tool mainten 3,900
Lenel Onguard Software Support Agreement Renewal 250
Kiwi Cat Tools 200
Trend Micro NeatSuite AV & Spyware (75 lic.) 2,000
Laserfiche Software Assurance Plan (LSAP) 5,000
Enterprise Leave Managerfor Dynamics GP Maint. 450
1-6020-0620-30 3,750 Watchguard x1250e firewall renewal 2,250
Hardware Subscription
Renewals BDR monthly charge for offsite backup storage 300
Barracuda Spam firewall Energizer annual renewal 600
Barracuda Message Archiver Energizer annual 600
Page 1 87
Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
"AWX0A*0%" ~ I Q#W
1-6020-0640-00 $842 1-6020-0640-00 592 Smart Computing 30
DUES,MEMBERSHIPS, MSTech Net Plus Subscription 500
SUBSCRIPTIONS (E) Maximum PC 12
CPU 30
PCWorld 20
1-6020-0640-20 250 Misc Memberships 250
1-6020-0710-00 $15,550 1-6020-0710-00 400 Misc. Materials 400
MATERIALS (E) 1-6020-0710-10 1,500 keyboards 800
Desktop Supplies mice 300
blank DVD+R, CD disc etc 200
misc 200
1-6020-0710-20 8,500 HP LaserJet Printers & copiertoners, 8,000
Printer Supplies Xerox Copier/ Printersupplies in Mail 375
Minolta Copier/ Printer supplies forOps 125
1-6020-0710-30 2,600 batteries 800
Cell Phone Supplies holsters & covers 800
chargers 500
misc. 500
1-6020-0710-40 350 Books 350
1-6020-0710-50 200 Power Strips 200
1-6020-0710-60 2,000 Desktop peripherals 900
Hardware Supplies USE, Drives 100
misc. hardware supplies 1,000
1-6020-0730-00 $7,900 1-6020-0730-00 1,000 Misc. Maintenance 1,000
MAINTENANCE (E) 1-6020-0730-05 2,400 HP Printer servicing 2,000
Printer Servicing faxmachinesservicing in Engineering 400
1-6020-0730-10 2,000 cell phone servicing/ replacement 1,000
Telco/Phone Servicing Phone switch servicing 500
Building line repairs 500
Security equipment maintenance & 0
1-6020-0730-30 2,000 Cabling(CAT6A,CATSe,fiber) 2,000
1-6020-0730-60 500 UPS replacement batteries for desktops 500
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Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
1-6020-0750-00 $22,700 1-6020-0750-05 5,500 Oldest server replace ment 0
NON-CAPITAL EQUIPMENT(E) Servers Forefront TMG ProxyServer including 5,500
1-6020-0750-10 4,200 Dell OptiplexPCs 3,000
Desktops thin clients 1,200
1-6020-0750-15 1,700 Dell Latitude E-series 1,700
1-6020-0750-20 500 New printers 500
Printers Fujitsu scanners for Laserfiche (Ops, 0
1-6020-0750-25 750 Misc network equipment such as 400
Networking Equipment KVM System Inteface pods 250
Network Storage Devices 0
Network switches 100
1-6020-0750-30 1,000 Data Center misc. equipment (Rack & 1,000
Tools & Equipment CPI Evolution Cable Management for 0
1-6020-0750-35 500 HID proximity badges for building Soo
1-6020-0750-40 4,350 LCD Monitors 2,400
Audio/Visual Digital Voice Recorder for HR 350
Misc. 1,000
Digital Cameras 600
1-6020-0750-45 1,000 Phones & Accessories 1,000
1-6020-0750-50 2,000 Multimodeduplex50/125 LC/LC fiber 1,000
Cabling DVI, VGA, D139, Display Port, HDMI, 600
Adapters 400
1-6020-0750-95 1,200 Misc Items 1,200
1-6020-0780-00 $7,000 1-6020-0780-10 2,000 Network/Hardware Consulting 2,000
PROFESSIONAL SERVICES (E) 1-6020-0780-20 4,000 Software Consulting 4,000
1-6020-0780-30 0 Data Conversion 0
1-6020-0780-40 1,000 Technica I Support 1,000
1-6020-0810-00 $5,000 1-6020-0810-00 5,000 ITTechnical Training 5,000
PROFESSIONAL TestOut 12 ITCertification Suite CBT 0
1-6020-0830-00 $4,000 1-6020-0830-00 4,000 WinConnections/DevConnections 2,200
TRAVEL & CONFERENCES (E) Interop (April/May) 2010 1,300
Mileage and Travel Reimbursement 500
section Total $302,782
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Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
GIS Section
Primary GIL Category Category Sub Acct No./Sub Category SubAcct Detail Item Description Detail Amt
1-6030-0600-00 $0 1-6030-0600-00 0 GISTEMP (CIP $15,000) 0
1-6030-0620-00 $26,000 1-6030-0620-10 0 Infrared Image Software (CIP $5,000) 0
DATA PROCESSING (E) 1-6030-0620-20 26,000 Info Water & InfoSewer 3,000
Software License Renewals Freeance Annual Software Maintenance 2,500
ArclnforConcurrent Use Primary Maintenance 3,500
ArcGIS Server Standard Enterprise Up to4Cores Ma 6,000
Parcel Data Renewal (5yrs contract)--this will be 9,000
ArcView Single Use Primary Maintenance 500
AutoCAD & Map 3Dv2010 Renewal Licenses 1,500
1-6030-0710-00 $3,800 1-6030-0710-20 3,500 Atlas Reprint Supplies (large format 2406 & 11x17) 3,500
MATERIALS (E) 1-6030-0710-40 300 Books 300
1-6030-0730-00 $0 1-6030-0730-00 0 N/A 0
MAINTENANCE (E)
1-6030-0750-00 $0 1-6030-0750-10 0 1 GIS Computer for Temp (CI P $5,000) 0
NON-CAPITAL EQUIPMENT (E) 1-6030-0750-20 0 N/A 0
1-6030-0780-00 $1,000 1-6030-0780-20 1,000 Software Consulting 1,000
PROFESSIONAL SERVICES (E)
1-6030-0810-00 $1,000 1-6030-0810-00 1,000 GISTraining 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-6030-0830-00 $400 1-6030-0830-00 400 Mileage and Travel Reimbursement 100
TRAVEL & CONFERENCES (E) ESRI Conference 300
Section Total $32,200
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Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section
a e.
1-6040-0580-00 $21,300 1-6040-0580-30 800 Broadband SCADA 800
COMMUNICATIONS (E) 1-6040-0580-40 20,500 AT&TCircuits (T-1, DSO's) 20,500
1-6040-0600-00 $7,000 1-6040-0600-30 7,000 Cisco Smartnet premium (for Cisco 1842 router) 3,000
CONTRACTUAL SERVICES (E) Warranties & Service Cisco Sma rtnet premium (for Cisco 3825 route r) 2,500
Contracts Dell Servers Service contracts 1,500
1-6040-0620-00 $32,085 1-6040-0620-10 5,000 Wonderware calc & addistional Platform & views 0
DATA PROCESSING (E) Software Purchases Terminal services calcs & OtherCalc-Lic. 750
Misc. software 2,750
Unity sm. 1,500
1-6040-0620-20 26,685 Proworks 32 light 650
Software License Renewals Proworks 32 full 1,285
Wonderware Premium Support 20,100
Concept XL 2,900
Unity 500
Concept Med. 1,250
1-6040-0620-30 400 BDR service 400
1-6040-0640-00 $600 1-6040-0640-20 600 AWWA 230
DUES,MEMBERSHIPS,SUBSCRI Instrumentation system & Automation Society x2 250
PTIONS(E) Water Environment Federation 120
1-6040-0710-00 $20,525 1-6040-0710-40 300 Books 300
MATERIALS (E) 1-6040-0710-50 3,750 Electrical Supplies 3,750
1-6040-0710-60 3,500 Hardware Supplies 3,500
1-6040-0710-70 650 Ca librationSupplies 650
1-6040-0710-80 12,325 Level indicators 5,400
Meters & Sensors LEL sensors 625
Flowmeter 2,500
Integral Manaflods forflow & Pressure meters 2,000
Pressure meter 1,800
1-6040-0730-00 $80,450 1-6040-0730-15 2,000 Flow Meter Calibration 2,000
MAINTENANCE (E) 1-6040-0730-20 18,750 Electrica I Gene ra I Ma inte na nce 18,750
Electrical General Reservoir Sensor Access (2 sites) 0
1-6040-0730-25 0 Electrical Motor Control Center Work 0
1-6040-0730-30 4,650 Conduit Replacement Rim Rd. to Chino Reservoir 0
Cabling&WAN Conduit Replacement ValleyViewto Gardena 4,000
Communication Cabling & WAN Communication 650
1-6040-0730-40 10,000 Radio repairs & Servicing 10,000
1-6040-0730-45 8,500 Signal Conditioners-Converters 800
PLC Hardware Power Supply 1,200
Moduals replacements 5,000
M340 system 0
Terminal Blocks 1,500
1-6040-0730-50 10,000 PLC -SCADAModifications 10,000
1-6040-0730-55 1,800 Security & Gas detectors 1,800
1-6040-0730-60 7,500 UPS&Back-up Power systems 7,500
1-6040-0730-65 2,250 Cooling&A/C Servicing 2,250
1-6040-0730-70 15,000 Instrumentation 15,000
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Yorba Linda Water District DRAFT FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section (Con't)
0.
1-6040-0750-00 $48,720 1-6040-0750-15 3,500 Notebook replacements 3,500
NON-CAPITAL EQUIPMENT (E) 1-6040-0750-25 5,670 Cisco 1841 Router CDB 1,890
Networking Equipment Cisco 1841 Router Box Canyon 1,890
FieldRouters -switches -fiber device 0
Cisco 1841 Router Bryant Ranch 0
Cisco 1841 Router Elk Mt. 1,890
1-6040-0750-30 1,550 Tools & Equipment 1,550
1-6040-0750-35 0 Security 0
1-6040-0750-55 2,500 PLCs & Panels 2,500
1-6040-0750-60 3,500 Instrumentation Sensors & Meters 2,000,
Instrumentation Sensors & Smart Bob RI-Chem 1,500
Meters
1-6040-0750-65 10,500 Electrical Upgrades 10,500
1-6040-0750-70 12,600 (Radio) Box Canyon to Hidden Hills 3,800
Redundant SCADA (Radio) Elk Mt to Hidden Hills with 5,000
Communications Radio Systems (Radio) Bryant Ranch to Hidden Hills 0
(Radio) CDB to Hidden Hills 3,800
1-6040-0750-80 7,500 Gas Detector Replacement (3 sites) 7,500
1-6040-0750-85 0 Standby Generators 0
1-6040-0750-90 1,400 Calibration equipment 1,400
1-6040-0780-00 $25,000 1-6040-0780-10 1,000 Network/Hardware Consulting 1,000
PROFESSIONAL SERVICES (E) 1-6040-0780-20 23,000 PLC progra m to Concept OC-51 0
PLC program to Concept Wel119 (3 0
PLC program to Concept Valley View (5 0
PLCprogramtoConcept - Wells 8,000
MSO 5,000
SCADAsystem programing 10,000
PLC program to Concept Well 15 (2 0
PLC program to Concept Well 18 (3 0
1-6040-0780-40 1,000 Technical Support 1,000
1-6040-0810-00 $1,750 1-6040-0810-00 1,750 Awwa training 500
PROFESSIONAL DEVELOPMENT Wonderwa re training 1,250
(E) Concept PLC programming training 0
1-6040-0830-00 $1,40011-6040-0830-00 1,400 Awwa Conference 1,400
Section Total $238,830
Page 92
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operations
Lee Cory
Operations Manager
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Yorba Linda Water District DRAFT FY 2010/11 Budget
Operations Programs & Responsibilities
The Operations Department is delegated the responsibilities of maintaining and overseeing the District's water
storage, production, pumping and distribution systems; sewer collection systems; operation of wells and related water
production equipment; fleet and equipment maintenance. These responsibilities are achieved through the following
sections.
SECTION RESPONSIBILITIES:
OPERATIONS ADMINISTRATION
Activities of the operations administration include the day-to-day supervision and administration of maintenance,
production and inventory work. The department's safety and risk management program are undertaken in this section.
WATER OPERATIONS AND MAINTENANCE
The Department undertakes the maintenance and repair of all water distribution facilities and appurtenances. This
section also includes ongoing programs such as the fire hydrant maintenance; valve turning programs; dead end
water main flushing; the meter installation and replacement program, and the maintenance of the District's Air
Vacuum and Air Release systems.
SEWER OPERATIONS AND MAINTENANCE
The Department is responsible for implementation of the District's Sewer System Management Plan that includes;
system inspection (CCTV) cleaning, repairs, grease control, and monthly reporting of sewer overflows to the State.
This plan also includes system capacity and rehabilitation assessments, in addition to other supplemented Waste
Discharge Requirements.
WATER PRODUCTION
The Production Section is responsible for the operation of the District's water supply, water storage and water
disinfection systems. This includes the operation and maintenance of the following systems, chlorine generation and
application, booster pump stations, water wells and imported water connections. The primary objective is to meet
customer water demands on a daily basis. Activities include overseeing the maintenance of the supply wells, booster
stations, system pressure regulating, disinfection systems and monitoring of the District's reservoir levels, and the
under-drain systems of reservoirs.
Water Production depends on and is the end user of the Supervisory Control and Data Acquisition System (SCADA).
Production interfaces with the IT Department to develop programming, reports and updates of the SCADA system.
Updates include remote systems such as flow meters, level transmitters, the human machine interface (HMI).
Production SCADA interface includes technical support and planning of the SCADA system and the wide area
network communication systems, working with contractors on new booster stations and reservoirs to bring the new
controls into the District's control system. Additional interfacing extends to maintenance, repair and control changes
to the District's remote telemetry systems, programmable logical controllers (PLC's) and related control devices, and
instrumentation.
MECHANICAL SERVICES
The Department carries out the maintenance on the District's fleet of vehicles, heavy equipment, and natural gas fired
booster engines and small equipment.
FACILITIES MAINTENANCE
This section is responsible for the maintenance and upkeep of District buildings and facilities sites. It interfaces and
oversees work of outside contractors as relate to performing facility maintenance.
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Yorba Linda Water District DRAFT FY 2010/11 Budget
OPERATIONS ADMINISTRATION PROGRAM:
1. Conduct bi-weekly safety meetings.
2. Conduct building and yard safety inspections.
3. Administer the operations department budget.
4. Administer the sale of surplus equipment.
5. Administer mandated personnel training during the fiscal year.
6. Administer the 9/80 work schedule.
7. Interact with regulatory agencies as required.
8. Administer regulatory programs assigned to the Operations Department
WATER OPERATION AND MAINTENANCE PROGRAM:
1. Respond to approximately 380 meter repair work orders each year.
2. Respond to approximately 510 leak repairs work orders each year.
3. Respond to approximately 180 customer complaints per month.
4. Service, and repair as necessary, approximately 360 air release/vacuum breaker valves annually.
5. Continue system valve maintenance & replacement program. Operate approximately 5,000 valves annually.
6. Repair or replace fire hydrants on an as needed basis.
7. Flush approximately 460 dead-ends twice (2) each year.
8. Inspect and service approximately 4,000 fire hydrants for correct operation annually.
9. Respond to contractor emergency problems as necessary.
10. Assist engineering in pipeline shut-downs for construction jobs.
11. Assist engineering in water quality program activities. Installing new sampling stations and maintaining
approximately 37 existing stations.
SEWER OPERATION AND MAINTENANCE PROGRAM:
1. Check and service sewer lift station once per week.
2. Clean approximately 16,000 linear feet of sewer lines per week.
3. Respond to approximately six sewer complaints per month.
4. Respond to approximately six contractor emergency problems each year.
5. Comply with mandated Waste Discharge Regulation, by responding to all compliance rules and best
management practices as dictated by the State Water Resources Control Board.
6. Monitor, analyze, document and file waste discharge reports to the Regional Water Quality Control Board
throughout each year.
7. Televise approximately 1,000 feet of sewer main weekly.
WATER PRODUCTION PROGRAM:
1. Provide necessary supply of local and imported water to meet customer needs.
2. Conduct combined daily and weekly on-site plant inspections of production facilities.
3. Oversee weed abatement program at reservoir and booster sites.
4. Assist in the annual upgrade of the computer telemetry system.
5. Perform maintenance on approximately 100 pressure reducing station valves per year.
6. Monitor and report on energy prices and usage.
7. Ensure proper performance of well, booster and CL2 systems.
8. Assess the Cathodic Protection system.
9. Provide for continuous and reliable operation of the District's telemetry system.
10. Maintain the SCADA system programmable logic controllers (PLC's) and communications systems.
11. Increase the reliability and improve security of the SCADA systems.
Page 1 95
Yorba Linda Water District DRAFT FY 2010/11 Budget
12. Maintain the SCADA system historian, protect the data, and provide the stored data to the District's
Departments as needed.
13. Replace obsolete PLC hardware.
14. Interface and build human machine interfaces (HMI) to newly constructed facilities.
15. Maintain human machine interfaces (HMI) and program changes to meeting operational requirements or
changes.
16. Maintain instrumentation & perform calibrations (i.e. flow meters, pressure meters, and level transmitters.
MECHANICAL SERVICES PROGRAM:
1. Conduct routine service on the District's rolling stock and major equipment.
2. Conduct routine service on the District's 15 stationary natural gas engines.
3. Conduct routine service on the District's small equipment.
4. Assist in development of specifications for vehicles and equipment used by District.
5. Assist in the purchase of budgeted vehicles and equipment.
6. Assure AQMD compliance of stationary natural gas engines.
FACILITY MAINTENANCE
1. Carry out repairs to buildings and ancillary equipment; Co-ordinate with outside contractors when required.
2. Conduct site maintenance including mowing, weed abatement, graffiti removal, and building upkeep.
3. Ensure Richfield yard is kept in a clean and safe condition.
4. Conduct emergency repairs to facilities after hours and at weekends.
Page 1 96
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operations Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Operations
Administration
Operations Manager 1 0 1 1
Operations Secretary 1 -1 0 0
Operations Assistant 0 1 1 1
2 0 2 2
Water Operations & Maint.
Water Maintenance Superint. 1 0 1 1
Sr. Maint. Distribution Operator 4 0 4 3
Maint. Distribution Operator III 4 0 4 3
Maint. Distribution Operator II ' 6 0 6 5
Maintenance Worker 1 6 0 6 6
21 0 21 18
Sewer Operations & Maint.
Sr. Maint. Distribution Operator 1 0 1 1
Maint. Distribution Operator III 1 0 1 1
Maint. Distribution Operator 11 1 0 1 1
Maintenance Worker 1 2 0 2 2
5 0 5 5
Water Production
Chief Plant Operator 1 0 1 1
Sr. Plant Operator 1 0 1 1
Maint. Distribution Operator II 1 0 1 1
Plant Operator 11 4 0 4 3
7 0 7 6
Mechanical Services
Sr. Fleet Mechanic 1 0 1 1
Mechanic 111 1 0 1 1
Mechanic 11 1 0 1 1
3 0 3 3
Facilities Maintenance
Facilities Maintenance 1 0 1 1
1 0 1 1
Department Totals
39 0 39 35
(2) positions underfilled with Maintenance Worker I
" Underfilled with Maintenance Worker I
Page 97
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operations Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 2,047,532 $ 2,047,533 $ 2,185,834
Fringe Benefits $ 681,984 $ 681,984 $ 569,459
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 108,000
Mandatory Benefits $ 336,245 $ 336,245 $ 347,176
Total Salary Related Expenses $ 3,065,761 $ 3,065,762 $ 3,210,469
Supplies & Services
Communications $ 1,680 $ 2,189 $ 3,700
Contractual Services $ 615,250 $ 499,781 $ 342,900
Dues & Memberships $ 2,157 $ 2,329 $ 2,246
Fees & Permits $ 32,000 $ 27,526 $ 29,902
Materials $ 401,550 $ 360,527 $ 289,950
Maintenance $ 316,500 $ 76,187 $ 278,500
Non-Capital Equipment $ 26,000 $ 23,543 $ 38,450
Office Expense $ 20,300 $ 9,519 $ 15,500
Professional Services $ 51,000 $ 9,347 $ 27,500
Training $ 23,200 $ 12,595 $ 15,500
Travel & Conferences $ 11,050 $ 1,496 $ 4,300
Utilities $ 27,000 $ 97,784 $ 123,000
Vehicle Equipment $ 282,210 $ 225,036 $ 312,850
Supplies & Services Sub-Total $ 1,809,897 $ 1,347,859 $ 1,484,298
Total Operating Expenses $ 4,875,658 $ 4,413,621 $ 4,694,767
Page 1 98
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Administration Section
s
Hid
1-5010-0580-00 $500 1-5010-0580-20 500 Manuals/Books/Magazines 500
1-5010-0600-00 $5,000 1-5010-0600-70 5,000 Miscellaneous Contractor Services 5,000
1-5010-0645-00 $300 1-5010-0645-15 300 E.P.A. Fee's 300
1-5010-0640-00 $796 1-5010-0640-05 55 CESA 55
DUES,MEMBERSHIPS, 1-5010-0640-10 396 AWWA Memberships 396
SUBSCRIPTIONS (E) 1-5010-0640-20 250 CWEAMemberships 250
1-5010-0640-30 50 OCWAMemberships 50
1-5010-0640-40 45 WEF Membership 45
1-5010-0710-00 $8,000 1-5010-0710-65 8,000 PPEEquipment 8,000
1-5010-0750-00 $100 1-5010-0750-50 100 Safety Equipment (includes Traffic Equipment) 100
1-5010-0760-00 $15,500 1-5010-0760-10 2,500 Paper Supplies 2,500
OFFICE EXPENSE (E) 1-5010-0760-20 3,000 Printer Ink 3,000
1-5010-0760-30 10,000 Misc Supplies 10,000
1-5010-0780-00 $17,500 1-5010-0780-20 15,000 Emergency Service Consultant 15,000
PROFESSIONAL SERVICES (E) 1-5010-0780-30 0 UrbaIn WaterMa nageme ntPI aIn Consultant 0
1-5010-0780-40 2,500 Legal Fees 2,500
1-5010-0810-00 $2,500 1-5010-0810-10 100 Safety 100
PROFESSIONAL 1-5010-0810-20 500 Job Training 500
DEVELOPMENT(E) 1-5010-0810-30 1,600 Emergency Response 1,600
1-5010-0810-40 300 Certificate Reimbursement 300
1-5010-0830-00 $1,550 1-5010-0830-10 300 Travel 300
TRAVEL & CONFERENCES (E) 1-5010-0830-20 500 Lodging 500
1-5010-0830-30 300 Meals 300
1-5010-0830-40 450 Registration 450
Section Total 1$51,7461 1
Page 99
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Operation & Maintenance Section
wa r
1-5020-0580-00 $200 1-5020-0580-20 200 Manuals/Books/Magazines 200
1-5020-0600-00 $155,000 1-5020-0600-15 120,000 Asphalt Paving 120,000
CONTRACTUAL SERVICES (E) 1-5020-0600-20 20,000 Concrete Repair 20,000
1-5020-0600-50 10,000 Uniforms 10,000
1-5020-0600-70 5,000, Miscellaneous Contractor Services 5,000
1-5020-0640-00 $600 1-5020-0640-10 600 AWWAMemberships 600
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-5020-0645-00 $16,902 1-5020-0645-05 402 AQMD Permits 402
FEES& PERMITS (E) 1-5020-0645-10 15,000 Landfill (Orange County & Dan Coop) 15,000
1-5020-0645-25 1,500 NPDES Deminimus (RWQCB) 1,500
1-5020-0710-00 $212,000 1-5020-0710-02 2,000 Arrow Hardware 2,000
MATERIALS (E) 1-5020-0710-05 20,000 Road Material 20,000
1-5020-0710-13 10,000 Air-Vac parts 10,000
1-5020-0710-20 10,000 Wa ter Ma i n Re pa i r Pa rts 10,000
1-5020-0710-25 50,000 Hydrant Repair Parts 50,000
1-5020-0710-28 3,000 McFadden Dale 3,000
1-5020-0710-30 25,000 Valve Repair Parts 25,000
1-5020-0710-40 40,000 N/A 40,000
1-5020-0710-45 2,000, Meter Repair Parts 2,000
1-5020-0710-50 0 N/A 0
1-5020-0710-60 10,000 Meter Boxes/Lids/Vaults 10,000
1-5020-0710-90 35,000 Water Service Repair Parts 35,000
1-5020-0710-94 5,000 Miscellaneous Warehouse Parts 5,000
1-5020-0730-00 $50,000 1-5020-0730-40 50,000 Pipeline Repairs 50,000
1-5020-0750-00 $16,600 1-5020-0750-10 3,000 Hand Tools 3,000
NON-CAPITAL EQUIPMENT (E) 1-5020-0750-15 4,000 Equipment Rental 4,000
1-5020-0750-20 5,000 Road Equipment (Jackhammers, Wackers, etc.) 5,000
1-5020-0750-30 2,000 Power Tools 2,000
1-5020-0750-50 1,600 Traffic Cones, Barricades, and Signs 1,600
1-5020-0750-55 1,000 Safety Equipment Repairs 1,000
1-5020-0780-00 $2,500 1-5020-0780-40 2,500 Legal Fees 2,500
1-5020-0810-00 $8,300 1-5020-0810-10 1,000 Safety 1,000
PROFESSIONAL 1-5020-0810-20 6,000 Job Training 6,000
DEVELOPMENT(E) 1-5020-0810-40 1,300 Certificate Reimbursement 1,300
1-5020-0830-00 $900 1-5020-0830-10 300 Travel 300
TRAVEL& CONFERENCES (E) 1-5020-0830-20 200 Lodging 200
1-5020-0830-30 200 Meals 200
1-5020-0830-40 200 Registration 200
Section Total $463,002
Page 100
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Sewer Operation & Maintenance Section
Mm" OL ° d 8 k e 6 8 B 1 b" i r
8 uta& &
2-5030-0580-00 $2,100 2-5030-0580-10 2,000 FOG Materials 2,000
COMMUNICATIONS (E) 2-5030-0580-20 100 Manuals/Books/Magazines 100
2-5030-0600-00 $7,200 2-5030-0600-15 6,000 Asphalt Paving 6,000
CONTRACTUAL SERVICES (E) 2-5030-0600-50 1,200 Uniforms 1,200
2-5030-0640-00 $400 2-5030-0640-20 400 CWEAMemberships 400
DUES,MEMBERSHIPS, CWEA Memberships
SUBSCRIPTIONS (E)
2-5030-0645-00 $3,700 2-5030-0645-20 2,400 FOG Inspections & Fees (OCSD) 2,400
FEES& PERMITS (E) 2-5030-0645-30 1,300 WDR-SSO(SWRCB) 1,300
2-5030-0710-00 $11,000 2-5030-0710-02 400 Arrow Hardware 400
MATERIALS (E) 2-5030-0710-28 600 McFadden Dale 600
2-5030-0710-92 10,000 Sewer Ma inRepairPa rts 10,000
2-5030-0730-00 $28,500 2-5030-0730-15 1,000 Electrical Repair Work 1,000
MAINTENANCE (E) 2-5030-0730-55 1,500 Sewer lift Station Repairs 1,500
2-5030-0730-60 20,000 Sewer Line Repairs 20,000
2-5030-0730-65 6,000 Vector Control in Manholes 6,000
2-5030-0750-00 $13,150 2-5030-0750-05 10,000 CCTV Re pairs 10,000
NON-CAPITAL EQUIPMENT (E) 2-5030-0750-10 1,500 Hand Tools 1,500
2-5030-0750-50 850 Traffic Cones, Barricades, and Signs 850
2-5030-0750-55 800 Safety Equipment Repairs 800
2-5030-0780-00 $4,500 2-5030-0780-10 3,000 Water/Sewer Consultant 3,000
PROFESSIONAL SERVICES (E) 2-5030-0780-40 1,500 Lega I Fees 1,500
2-5030-0810-00 $1,800 2-5030-0810-10 500 Safety 500
PROFESSIONAL 2-5030-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 2-5030-0810-40 300 Certificate Reimbursement 300
2-5030-0830-00 $550 2-5030-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 2-5030-0830-20 100 Lodging 100
2-5030-0830-30 150 Meals 150
2-5030-0830-40 100 Registration 100
Section Total 1$72,900,
Page 101
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Production Section
Primary GIL Category Category Total Sub Acct No./Sub Sub Acct Detail Item Description Detail Amt
1-5040-0580-00 $400 1-5040-0580-20 400 Manuals/Books/Magazines 400
1-5040-0600-00 $3,200 1-5040-0600-50 1,200 Uniforms 1,200
CONTRACTUAL SERVICES (E) 1-5040-0600-70 2,000 Miscellaneous Contractor Services 2,000
1-5040-0640-00 $450 1-5040-0640-10 400 AWWA Memberships 400
DUES,MEMBERSHIPS, 1-5040-0640-30 50 OCWAMemberships 50
SUBSCRIPTIONS (E)
1-5040-0660-00 $775,514 1-5040-0660-20 563,721 S.C.E. 563,721
FUEL& POWER-PUMPING (E) 1-5040-0660-30 211,793 The Gas Company 211,793
1-5040-0670-00 $551,285 1-5040-0670-10 150,170 City of Anaheim 150,170
FUEL & POWER, WELLS & 1-5040-0670-20 194,714 S.C.E. 194,714
YARD PUMPING (E) 1-5040-0670-30 206,401 The Gas Company 206,401
1-5040-0680-00 $2,499,991 1-5040-0680-00 2,499,991 O.C.W.D.Replenishment Assessment 2,499,991
1-5040-0710-00 $46,400 1-5040-0710-02 1,500 Arrow Hardware 1,500
MATERIALS (E) 1-5040-0710-15 5,000 Cla-Valve Parts 5,000
1-5040-0710-17 5,000 Pump Repair Parts 5,000
1-5040-0710-28 1,800 McFadden Dale 1,800
1-5040-0710-75 19,500 Salt 19,500
1-5040-0710-81 100 Welding Supplies 100
1-5040-0710-84 13,000 Production Repair Parts 13,000
1-5040-0710-85 500 Cleaning/Painting Supplies 500
1-5040-0730-00 $139,000 1-5040-0730-05 4,000 CL2 System Service 4,000
MAINTENANCE (E) 1-5040-0730-10 14,000 Electrical Motor& Pump Repairs 14,000
1-5040-0730-15 6,000 Electric Repair Work 6,000
1-5040-0730-25 14,000 Reservoir Inspections & Cleaning 14,000
1-5040-0730-30 60,000 Wells: Maint. & Repairs 60,000
1-5040-0730-45 21,000 Water Softener Service 21,000
1-5040-0730-75 20,000 Pump Repairs 20,000
1-5040-0750-00 $1,600 1-5040-0750-10 200 Hand Tools 200
NON-CAPITAL EQUIPMENT(E) 1-5040-0750-30 400 Power Tools 400
1-5040-0750-50 200 Traffic Cones, Barricades, and Signs 200
1-5040-0750-55 800 Safety Equipment Repairs 800
1-5040-0780-00 $2,000 1-5040-0780-40 2,000 Legal Fees 2,000
1-5040-0805-00 $440,000 1-5040-0805-00 440,000 Municipal Water District of O.C. 440,000
1-5040-0800-00 $8,400,446 1-5040-0800-00 8,400,446 Purchased Water 8,400,446
1-5040-0810-00 $1,900 1-5040-0810-10 500 Safety 500
PROFESSIONAL 1-5040-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 1-5040-0810-40 400 Certificate Reimbursment 400
1-5040-0830-00 $1,300 1-5040-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 1-5040-0830-20 400 Lodging 400
1-5040-0830-30 200 Meals 200
1-5040-0830-40 500 Registration 500
Section Total $12,863,486
Page 102
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Mechanical Services Section
1-5050-0580-00 $500 1-5050-0580-20 500 Manuals/Books/Magazines 500
COMMUNICATIONS (E)
1-5050-0645-00 $9,000 1-5050-0645-05 7,000 AQMD Permits 7,000
FEES& PERMITS (E) 1-5050-0645-35 2,000 HaZMatFee(CCFA) 2,000
1-5050-0710-00 $4,900 1-5050-0710-02 100 Arrow Hardware 100
MATERIALS (E) 1-5050-0710-28 1,300 McFadden Dale 1,300
1-5050-0710-80 3,000 Mech. Shop Supplies 3,000
1-5050-0710-81 500 Welding Supplies 500
1-5050-0750-00 $6,000 1-5050-0750-10 2,000 Hand Tools 2,000
NON-CAPITAL EQUIPMENT(E) 1-5050-0750-30 1,000 PowerTools 1,000
1-5050-0750-40 3,000 Misc Mech Shop Equipment 3,000
1-5050-0810-00 $600 1-5050-0810-10 200 Safety 200
PROFESSIONAL 1-5050-0810-20 200 Job Training 200
DEVELOPMENT(E) 1-5050-0810-40 200 Certificate Reimbursment 200
1-5050-0890-00 $312,850 1-5050-0890-10 750 Gasoline 750
VEHICLE EXPENSES 1-5050-0890-11 500 Admin -Vehicle Maint 500
1-5050-0890-20 12,000 Finance-Gas 12,000
1-5050-0890-21 5,000 Finance -VehicleMaint 5,000
1-5050-0890-30 11,000 Engineering-Gas 11,000
1-5050-0890-31 7,000 Engineering-Vehicle Maint 7,000
1-5050-0890-40 1,000 CPS-Admin Vehicle Maint 1,000
1-5050-0890-41 3,000 CPSAdminGas 3,000
1-5050-0890-42 45,000 CPSWaterVehicle Maintenance 45,000
1-5050-0890-43 3,000 CPS-Water Equipment Maintenance 3,000
1-5050-0890-44 55,000 CPS-Water-Gas 55,000
1-5050-0890-45 7,500 CPS-Water-Diesel 7,500
1-5050-0890-46 20,000 CPS-Sewer Vehicle Maint 20,000
1-5050-0890-47 1,000 CPS-Sewer Equipment Maint 1,000
1-5050-0890-48 5,000 CPS-Sewer-Gas 5,000
1-5050-0890-49 6,500 CPS-Sewer-Diesel 6,500
1-5050-0890-50 5,000 CPS-Production Vehicle Maint 5,000
1-5050-0890-51 1,000 CPS-Production Equipment Maint 1,000
1-5050-0890-52 15,000 CPS- Production -Gas 15,000
1-5050-0890-53 2,000 CPSMechSvcs -VehicleMaint 2,000
1-5050-0890-54 4,500 CPS-MechSvcs-Gas 4,500
1-5050-0890-55 1,000 CPS- Facilities -VehicleMaint 1,000
1-5050-0890-56 2,500 CPS-Facilities-Gas 2,500
1-5050-0890-57 3,000 CPS-Taal Repair 3,000
1-5050-0890-70 2,000 IT-Vehicle Maintenance 2,000
1-5050-0890-71 3,600 IT-Gas 3,600
1-5050-0890-80 75,000 Stationary Engine Maint 75,000
1-5050-0890-81 12,000 Stationary Engine Emissions Testing 12,000
1-5050-0890-90 3,000 Haz Mat Disposal 3,000
Section Total $333,850
Page 103
Yorba Linda Water District DRAFT FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Facilities Maintenance Section
m• xm a m m+ b D- m a
1-5060-0600-00 $172,500 1-5060-0600-05 13,000 AC & Heating 13,000
CONTRACTUAL SERVICES (E) 1-5060-0600-10 1,500 Ala rmSe rvice 1,500
1-5060-0600-15 25,000 Asphalt Paving 25,000
1-5060-0600-20 2,000 Concrete Repair 2,000
1-5060-0600-30 5,500 Disposal Service 5,500
1-5060-0600-35 75,000 Janitorial Service 75,000
1-5060-0600-40 41,000 Landscape Service 41,000
1-5060-0600-45 500 Pest Control Service 500
1-5060-0600-50 2,500 Uniforms 2,500
1-5060-0600-70 6,500 Miscellaneous Contractor Services 6,500
1-5060-0710-00 $7,650 1-5060-0710-02 150 Arrow Hardware 150
MATERIALS (E) 1-5060-0710-10 5,000 BuildingRe pa irPa rts 5,000
1-5060-0710-28 1,000 McFadden Dale 1,000
1-5060-0710-85 500 Cleaning/PaintingSupplies 500
1-5060-0710-98 1,000 Landscape Supplies 1,000
1-5060-0730-00 $61,000 1-5060-0730-15 12,000 Electrical Repair Work 12,000
MAINTENANCE (E) 1-5060-0730-35 2,500 Fire Extinguiser Maint/Calibration 2,500
1-5060-0730-50 45,000 Painting& Fencing 45,000
1-5060-0730-70 1,500 Lock Repairs 1,500
1-5060-0750-00 $1,000 1-5060-0750-10 500 Hand Tools 500
NON-CAPITAL EQUIPMENT (E) 1-5060-0750-30 0 Power Tools 0
1-5060-0750-50 500 Safety Equipment 500
1-5060-0780-00 $1,000 1-5060-0780-40 1,000 Legal Fees 1,000
PROFESSIONAL SERVICES (E) Legal Fees
1-5060-0810-00 $400 1-5060-0810-10 200 Safety 200
PROFESSIONAL 1-5060-0810-20 200 Job Training 200
DEVELOPMENT(E) Job Training
1-5060-0870-00 $123,000 1-5060-0870-10 122,000 Electric 122,000
UTILITIES (E) 1-5060-0870-20 1,000 Gas 1,000
Section Total $366,550
Page 104
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
• Meeting scheduled June 15, 2010 at 4:00 p.m. was rescheduled to May 26,
2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
052610 EAO - Minutes.doc EAO Mtg Minutes 05/26/10 Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
May 26, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Pat Grady, Assistant General Manager
Director Michael J. Beverage Damon Micalizzi, PI Specialist
Annie Alexander, Executive Secretary
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Amendments to the Conflict of Interest Codes for the District and the
Public Financing Corporation
Ms. Alexander reported that the Clerk of the Orange County Board of
Supervisors (OCBOS) had contacted her requesting that the District
amend its Conflict of Interest Code (COI) for the Public Financing
Corporation to conform to a standardized format. During this process,
staff also reviewed the District's COI and identified some needed
modifications. The amended COI's have been reviewed by staff at the
OCBOS's office and District's legal counsel with no additional changes.
Following brief discussion, the Committee recommended that both COI's
be presented to the Board for adoption.
2.2. District Media Policy
Mr. Micalizzi reviewed the proposed policy with the Committee. After
discussion, the Committee approved the Media Policy with minor revisions
and recommended adoption by the full Board at an upcoming meeting.
3. DISCUSSION ITEMS
3.1. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report with no comments.
3.2. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:30 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held July 20,
2010 at 4:00 p.m.
1
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
Minutes of meeting held May 17, 2010 at 4:00 p.m.
Meeting scheduled June 14, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
051710 FA - Minutes.doc FA Mtg Minutes 05/17/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE -ACCOUNTING COMMITTEE MEETING
May 17, 2010
A meeting of the Finance-Accounting Committee was called to order by Director
Summerfield at 4:00 p.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director John W. Summerfield, Chair Ken Vecchiarelli, General Manager
Director William R. Mills, Alternate Stephen Parker, Finance Director
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Import Water Pass Through Rate Increase
Mr. Vecchiarelli distributed a revised agenda report for discussion of this
item. The revisions were drafted subsequent to a conference call with
legal counsel late on Friday, May 14. Mr. Vecchiarelli explained that while
MWDOC has not yet formally adopted their rates, passing through the
MWD increases for the 2010/11 and 2011/12 fiscal years, YLWD may still
pass through MWD's increase for both fiscal years and satisfy the Prop
218 and supporting legislation for pass-through rate increases. Therefore,
the option was presented for a two-year melded rate increase as
requested by the Board at their meeting on May 13, 2010. Under the
legislation, customers must receive at least 30-days notice prior to the
effective date of the proposed rate increase. To satisfy this requirement
while minimizing the cost, staff recommended that the rate increase take
effect on August 1, 2010. This way customer bills could be used to notice
the rate increase rather than using an additional separate mailing. The
Committee discussed the two options to implement a two-year MWD
pass-through rate increase: a $1.94 increase to the monthly service
charge effective January 1, 2011; or a $1.53 increase to the monthly
service charge effective August 1, 2010. After discussing the pros and
cons of both options, the Committee was supportive of either option, and
elected to accept staff's recommendation of the $1.53 increase effective
August 1, 2010.
2.2. Draft Financial Reserves Policy
Mr. Parker presented the draft reserve policy and asked for feedback on
the proposed reserve types and funding levels. The Committee was
comfortable with the language as indicated in the policy, and
recommended bringing the policy to the full Board at the next Board
meeting.
1
2.3. March Budget to Actual Results
Mr. Parker presented the March budgeted results and noted that they
were very similar to February's results. Actual revenues and expenses
are both below budgeted figures, primarily because of increased
conservation. Depreciation expense is trending higher than budget
numbers due to project completions, close outs and capitalized
amortization. Other revenues and expenses were generally on target with
budgeted projections. The Committee accepted the monthly investment
report.
2.4. Monthly Investment Report for March 2010
Mr. Parker presented the monthly investment report and noted that a
portion of the money shown as invested in Wells Capital was now placed
in CalTRUST earning a higher yield, but that it would take two more
months for the Committee to see the results in their monthly reports. Mr.
Parker noted further that the quarterly investment information would be
presented to the full Board at their next meeting. The Committee
accepted the monthly investment report.
3. DISCUSSION ITEMS
3.1. Budget Calendar and Progress Update
Mr. Parker presented the revised budget calendar and highlighted that the
budget is proceeding ahead of schedule and that both the draft budget
and a reserve policy will be presented to the full Board in the second
Board meeting of May.
3.2. Monthly Portfolio Reports for March 2010
Mr. Parker presented the Wells Capital monthly report for March and
indicated that there was no longer any money in Wells Capital, as it has
been transferred to CalTRUST. However, the Board will still receive two
more Wells Capital monthly reports for April and part of May.
3.3. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:50 p.m. The next regular meeting of the
Finance-Accounting Committee will be held on June 14, 2010 at 4:00 p.m.
2
ITEM NO. 11.6
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
• Minutes of meeting held May 25, 2010 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled July 27, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
052510 MWDOC OCWD - Minutes.doc MWDOC/OCWD Mtg Minutes 05/25/10 Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
MWDOC AND OCWD AD HOC COMMITTEE MEETING
May 25, 2010
A meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee was called to order at 4:00
p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma
Ave, Placentia CA 92870.
YLWD COMMITTEE MEMBERS YLWD STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage
MWDOC COMMITTEE MEMBERS MWDOC STAFF
Director Brett Barbre Kevin Hunt, General Manager
OCWD COMMITTEE MEMBERS OCWD STAFF
Director Roger Yoh Mike Markus, General Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. OCWD Annexation
Mr. Markus updated the Committee on activities associated with the three-
agency annexation. The Memorandum of Understanding, originally
scheduled for consideration by the OCWD Board of Directors on May 19t"
was pushed up a month or two. The OCWD Board will have a workshop to
consider the annexations and the MOU on June 16t". Mr. Markus offered
that staff remains committed to assist in getting this matter in front of their
Board.
2.2. MWDOC Rates for FY 2010/11
Mr. Hunt reported the MWDOC Board of Directors approved a very
nominal rate increase of $.25 on the meter charge and $.25 on the
incremental charge. This represents approximately a 4% increase on
each component and is the first MWDOC rate increase in five years. Mr.
Hunt reported that MWDOC has been drawing down reserves in prior
years and discussed a proposed plan to shift their pricing structure to a
100% fixed charge in future years from the current ratio of approximately
70% fixed 30% variable.
1
2.3. 2010/11 MWDOC Allocations
Mr. Hunt reported water allocations for the upcoming year will remain
essentially the same as last year, and that the MWDOC agencies have all
but guaranteed to finish the fiscal year within allocations, with no penalty
charges. Furthermore, MWDOC and OCWD have closely coordinated a
plan whereby OCWD will purchase most of the unused MWDOC
allocation for recharging water into the local groundwater basin.
2.4. Status of North/South Negotiations
Mr. Hunt reported on the negotiations and current status of the
disagreement with current conditions between the parties characterized as
amicable. The Committee discussed this matter and the outcomes and
consequences of various paths and possibilities.
2.5. MET's Approach to Urban Water Management Plan
Mr. Hunt reported MWD has completed a preliminary draft of their UWMP
and MWDOC has retained a consultant for MWDOC and any of its
member agencies interested in teaming up to complete the plans which
are due for retail agencies by July 1, 2011. Mr. Markus discussed
OCWD's desire to have MWD develop a policy for replenishment water
availability and priority. A Committee discussion on the matter followed.
2.6. November Water Bond Measure
Mr. Hunt reported on the primary components of the upcoming bond
measure and offered several reasons for support. The Committee offered
various viewpoints and noted that the measure has not yet been
confirmed for the November 2010 ballot.
2.7 Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:15 p.m. The next regular meeting of the
YLWD/MWDOC/OCWD Ad Hoc Committee will be held July 27, 2010 at
4:00 p.m.
2
ITEM NO. 11.7
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: Citizens Advisory Committee
(Directors Rotate Attendance)
• Minutes of meeting held May 24, 2010 at 8:30 a.m. (Collett) (To be provided
at the meeting.)
• Meeting scheduled June 28, 2010 at 8:30 a.m. (TBA)
ATTACHMENTS:
Name: Description: Type:
052410 - CAC Minutes.doc CAC Mtg Minutes 05/24/10 Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
May 24, 2010
1. CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m.
The meeting was held at the District's Administrative Office at 1717 E Miraloma
Ave, Placentia CA 92870.
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, Director Ken Vecchiarelli, General Mgr
Damon Micalizzi, PI Specialist
COMMITTEE MEMBERS PRESENT
Bill Guse Greg Meyers
Bob Kiley Lindon Baker
Carl Boznanski Modesto Llanos
Cheryl Borden Oscar Bugarini
Gene Scearce
2. PUBLIC COMMENTS
None.
3. ACTION CALENDAR
3.1. Organizational Future of the CAC
• The Committee re-appointed Carl Boznanski as Chair and Greg
Meyers as Vice-Chair.
• The Committee decided on one year terms for the Chair and Vice-
Chair.
• The Committee decided that they will continue to hold meetings
once a month, on the morning of the fourth Monday of the month,
unless additional meetings are needed.
• The Committee decided that a simple majority will be needed for
action items.
• The Committee decided that Board of Directors' attendance at
future CAC meetings will be left to the discretion of the Board.
• The Committee will now decide on future agenda items however,
current practices for utilizing District staff for the creation of
agendas and taking meeting minutes will be kept.
1
4. DISCUSSION ITEMS
4.1. Proposed Water Rate Increase (Verbal Report)
Mr. Vecchiarelli discussed with the Committee the possibility of the YLWD
Board approving a water rate increase effective August 1 st. The proposed
melded YLWD rate increase would pass through two years of rate
increases adopted by Met.
4.2. November Water Bond Measure (Verbal Report from OC Water Summit)
This item was continued to the next meeting.
4.3. Status Report on Conservation Efforts (Verbal Report)
Mr. Vecchiarelli updated the group on the latest conservation numbers for
the District which has achieved 17% in year-to-date conservation through
the end of April.
4.4. Future Agenda Items
The Committee discussed a desire to have information presented at future
meetings regarding the potential transfer to the District of the City
operated sewer system; the possibility of constructing practice fields atop
one or more of the reservoirs; and the November water bond measure.
5. ADJOURNMENT
5.1. The Committee adjourned at 10:05 a.m. The next regular meeting of the
Citizens Advisory Committee will be held June 28, 2010 at 8:30 a.m.
2
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: May 27, 2010
Subject: Meetings from May 28, 2010 - June 30, 2010
ATTACHMENTS:
Name: Dosciiption: Type:
BOD Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
May 2010
Holiday Mon, May 31 7:30AM District Offices
June 2010
Public Information-Technology Committee Meeting Tue, Jun 1 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Jun 1 6:30PM Mills
MWDOC/MWD Workshop Wed, Jun 2 8:30AM Staff
Planning-Engineering-Operations Committee Meeting Wed, Jun 2 4:OOPM Mills/Summerfield
OCWD Board Wed, Jun 2 5:OOPM Staff
Personnel-Risk Management Committee Meeting Fri, Jun 4 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Jun 9 7:OOPM Collett
Board of Directors Regular Meeting Thu, Jun 10 8:30AM
Finance-Accounting Committee Meeting Mon, Jun 14 4:OOPM Summerfield/Collett
Yorba Linda City Council Tue, Jun 15 6:30PM Summerfield
MWDOC Board Wed, Jun 16 8:30AM Staff
OCWD Board Wed, Jun 16 5:OOPM Staff
Yorba Linda Planning Commission Wed, Jun 23 7:OOPM Hawkins
Board of Directors Regular Meeting Thu, Jun 24 8:30AM
Public Financing Corporation Special Meeting Thu, Jun 24 8:30AM
Citizens Advisory Committee Meeting Mon, Jun 28 8:30AM
5/19/2010 11:23:52 AM