HomeMy WebLinkAbout2010-06-02 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
June 2, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
Harold Hulbert, Ops Assistant
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Monthly Groundwater Production and Purchased Import Water Report.
Mr. DeCriscio reported that the District is on target to achieve the
groundwater production goal of 46% and that the total water production is
17.7% less than this time last year. This exceeds our water conservation
goal by 7.7%.
2.2. Monthly Preventative Maintenance Program Report.
Mr. Mendum reported that the PM team is on target to meet annual
maintenance goals in all categories, with the exception of sewer televising.
To mitigate this shortfall, a new crawler unit for the camera has been
purchased to replace the unit out for repair, and to provide a spare to
minimize downtime.
3. ACTION CALENDAR
3.1. Approval of Change Order No. 1 for Hidden Hills Reservoir Project.
Mr. Conklin reported on the construction progress for the project and a
change order in the amount of $3,027.86 and 16 additional calendar days.
Following discussion, the Committee supported staff's recommendation
for approval of Change Order No. 1.
3.2. Agreement for Sharing Consultant Costs for 2010 Urban Water
Management Plan (UWMP).
Mr. Vecchiarelli reported on the proposed plan whereby MWDOC will be
the lead agency and will retain the engineering consultant for the
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preparation of the individual agency UWMPs for 2010. The agreement for
the sharing of consultant costs is being presented for review and approval.
Following discussion, the Committee supported staff's recommendation
for approval of the agreement with MWDOC.
3.3. Renewal of Supplier Contract with Nicky Petroleum, Inc.
Mr. Cory and Mr. Hulbert reported on the proposed renewal of the supplier
contract for fuel for District vehicles. Following discussion, the Committee
supported staff's recommendation for renewal of the one-year contract.
3.4. Renewal of Maintenance Contract with Marina Landscape
Mr. Cory and Mr. Hulbert reported on the proposed renewal of the
landscape maintenance contract for 21 District sites. Following
discussion, the Committee supported staff's recommendation for renewal
of the contract.
3.5. Renewal of Janitorial Contract with Merchants Building Maintenance
Mr. Cory and Mr. Hulbert reported on the proposed renewal of the building
maintenance contract for the District's Richfield site. Following discussion,
the Committee supported staff's recommendation for renewal of the
contract.
4. DISCUSSION ITEMS
4.1. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of District projects currently in planning,
design and construction.
4.2. Monthly Groundwater Producers Meeting Report
Mr. Conklin reported on the items presented and discussed at the May 12
Groundwater Producers Meeting.
4.3. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 4:55 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held July 1, 2010 at
4:00 p.m.
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