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HomeMy WebLinkAbout2010-06-10 - Board of Directors Meeting Minutes 2010-88 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 10, 2010 1. CALL TO ORDER The June 10, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Beverage at 8:32 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J Beverage, Vice President Ken Vecchiarelli, General Manager Ric Collett Pat Grady, Assistant General Manager John W Summerfield Art Kidman, General Counsel Steve Conklin, Engineering Manager ' Lee Cory, Operations Manager Gina Knight, HR Manager Stephen Parker, Finance Director Damon Micalizzi, PI Specialist Annie Alexander, Executive Secretary DIRECTORS ABSENT William R. Mills, President Phil Hawkins OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Laurie Ellen Park, Associate, McCormick, Kidman & Behrens 4. ADDITIONS/DELETIONS TO THE AGENDA Vice President Beverage announced that Item No. 61 would need to be deferred until the next meeting. 6. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Presentation of Proclamation to Sandi Van Etten for 18 Years of Service to the District This item was deferred to the next meeting. 1 2010-89 7. CONSENT CALENDAR On a motion by Director Summerfie/d, seconded by Director Collett, the Board ' voted 3-0, with Directors Hawkins and Mills absent, to approve the Consent Calendar. 7.1. Minutes of the Regular Board of Directors Meeting Held May 27, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $628,036.17. 7.3. Progress Payment No. 1 for Well 20 Drilling Recommendation. That the Board of Directors approve Progress Payment No. 1 in the amount of $325,299.50 to Bakersfield Well & Pump Co. and 10% retention of $32,529.95 for drilling of Well 20, Job No. 200711. 7.4. Progress Payment No. 25 for the Highland Reservoir Replacement Project ' Recommendation: That the Board of Directors approve Progress Payment No. 25 in the net amount of $156,544.92 to Schuler Engineering Corporation and 10% retention of $17,393.88 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 7.5. Approval of Change Order No. 1 for Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Change Order No. 1, in the amount of $3,027 86 and 16 additional calendar days, to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 7.6. Renewal of Supplier Contract with Nickey Petroleum, Inc. Recommendation: That the Board of Directors authorize the General Manager to enter into the renewal option as part of our Supplier Contract agreement with Nickey Petroleum, Inc. The extended term of the contract will be 12 months, with service starting on July 1, 2010 and ending on June 30, 2011, with a total , estimated contract cost of $112,350.00 2 2010-90 7.7. Renewal of Maintenance Contract with Marina Landscape Recommendation. That the Board of Directors authorize the General Manager to enter into the renewal option agreement as part of our Maintenance Contract with Marina Landscape. The new term of the contract will be 12 months, with service starting on July 1, 2010 and ending on June 30, 2011, with a total estimated contract cost of $38,800. 7.8. Renewal of Janitorial Contract with Merchants Building Maintenance Recommendation. That the Board of Directors authorize the General Manager to enter into the renewal option for a Janitorial Service Contract with Merchants Buildings Maintenance. The new term of the contract will be 12 months with service starting on July 1, 2010 and ending on June 30, 2011, with a total estimated contract cost of $71,920. 7.9. Agreement for Sharing Consultant Costs for 2010 Urban Water Management Plan (UWMP) ' Recommendation. That the Board of Directors execute the Agreement with the Municipal Water District of Orange County (MWDOC) for Sharing Consultant Costs for the 2010 Urban Water Management Plans. 7.10. March Budget to Actual Results Recommendation: That the Board of Directors receive and file the March 2010 budget to actual results. 7.11. Damage Claim Filed by Residents of Vallecito Lane Recommendation: That the Board of Directors reject and refer to ACWA/JPIA, the claim submitted by the residents of Vallecito Lane for an undisclosed amount needed to reconstruct and restore their private street. 3 2010-91 8. ACTION CALENDAR 8.1. Sewer Maintenance Charge for Locke Ranch and Areas Outside of the ' District for Fiscal Year 2010/11 Mr Vecchiarelli explained that the Board adopts this resolution on an annual basis so that the sewer maintenance charges can be collected on the County's property tax rolls. There is no increase in the charge and the rate is the same as other District sewer customers. On a motion by Director Collett, seconded by Director Summerfield, the Board voted 3-0 on a Roll Call with Directors Hawkins and Mills absent, to approve Resolution No. 10-14 Adopting the Sewer Maintenance Charge for Locke Ranch and Other Areas Outside the District Boundaries and Electing to have such Sewer Maintenance Charge Collected on the Fiscal Year 2010111 Tax Roll and Rescinding Resolution No. 09-10. 8.2. Amendments to the District's Conflict of Interest Code Mr Vecchiarelli explained that the proposed amendments to the District's conflict of interest code included: (1) the addition of positions that have been determined to make or participate in the making of District decisions, and (2) designating the Orange County Board of Supervisors as the filing officer for all designated positions (excluding consultants) so that filers could take advantage of the County's new online filing system. ' On a motion by Director Collett, seconded by Director Summerfield, the Board voted 3-0 on a Roll Call with Directors Hawkins and Mills absent, to approve Resolution No. 10-15 Adopting a Conflict of Interest Code for the Yorba Linda Water District. 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports None. 9.3. General Manager's Report Mr Vecchiarelli reported on the status of litigation related to the Freeway Complex Fire in 2008. The District will be requesting a letter of support from ACWA to correct an order of the Orange County Superior Court overruling the District's demurrer to an inverse condemnation cause of action. 4 2010-92 Mr Vecchiarelli further reported that staff had received a complimentary e- mail from a customer for the assistance they received from District staff while replacing a service in front of their home. Staff also received correspondence from a customer threatening litigation for shutting off their water service due to non-payment. Mr Vecchiarelli then reported on the status of the OCWD annexation discussions and stated that their Board of Directors would be considering the matter at a workshop scheduled the following week. Mark Schock addressed the Board and asked where the OCWD workshop would be held. Mr Vecchiarelli stated that he would provide that information to Mr. Schock following the meeting. 9.4. General Counsel's Report Mr Kidman suggested that it may be beneficial for some of the Board members to attend the OCWD workshop meeting. 9.5. Future Agenda Items and Staff Tasks None. ' 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate. Collett Meeting scheduled June 30, 2010 at 4.00 p.m. 10.2. Finance-Accounting Committee (Summerfield/Collett) Altemate: Mills Meeting scheduled June 14, 2010 at 8:00 a.m. 10.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate: Surnmenre/d Minutes of the meeting held June 4, 2010 were provided at the meeting. Directors Collett and Hawkins attended. Matters discussed during the meeting were as follows: Damage Claim Filed by David Ip; Damage Claim Filed by Valerie Valardi; Status of Recruitments; and Status of Risk Management Activities. Meeting scheduled July 13, 2010 at 4.00 p.m. 5 2010-93 10.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Altemate: Beverage ' Minutes of the meeting held June 2, 2010 were provided in the agenda packet. Directors Mills and Summerfield attended. Matters discussed during the meeting were as follows: Monthly Groundwater Production and Purchased Water Report; Monthly Preventative Maintenance Program Report; Approval of Change Order No. 1 for Hidden Hills Reservoir Project; Agreement for Sharing Consultant Costs for 2010 Urban Water Management Plan; Renewal of Supplier Contract with Nickey Petroleum, Inc.; Renewal of Maintenance Contract with Marina Landscape; Renewal of Janitorial Contract with Merchants Building Maintenance; Status Report on Capital Projects in Progress; and Monthly Groundwater Producers Meeting Report. Meeting scheduled July 1, 2010 at 4:00 p.m. 10.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate: Summerffeld Minutes of the meeting held Jun 1, 2010 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed ' during the meeting were as follows: Public Notice Regarding Pass- Through Rate Increase; Summer Newsletter Content; Practice Fields Atop District Reservoirs; Bottled Water Update; Public Events Update; Conservation Ordinance Monthly Statistics; and IT Projects Monthly Status. Meeting scheduled July 6, 2010 at 4.00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate: Collett Meeting scheduled July 27, 2010 at 4.00 p.m. 10.7. Citizens Advisory Committee Meeting scheduled June 28, 2010 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council -June 1, 2010 (Mills) Director Mills was not in attendance to report on this meeting. ' 11.2. MWDOC/MWD Workshop -June 2, 2010 (Staff) Staff did not attend. 6 2010-94 ' 11.3. OCWD Board - June 2, 2010 (Staff) Staff did not attend. 11.4. WACO - June 2, 2010 (Hawkins) Director Hawkins was not in attendance to report on this meeting. 11.5. YL Planning Commission -June 9, 2010 (Collett) Director Collett attended and commented a few conditional use permits which were considered at the meeting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from June 11, 2010 -July 31, 2010 The Board reviewed the listed meetings and made the following change: On a motion by Director Collett, seconded by Director Summerfield, the Board voted 3-0 with Directors Hawkins and Mills absent, to authorize Board members to attend the OCWD annexation workshop on June 16, 2010 at 5:00 p.m. 13. ADJOURNMENT ' 13.1. The meeting was adjourned at 8:56 a.m. The next regular meeting of the Board of Directors will be held June 24, 2010 at 8:30 a.m. Pat Grady Assistant Board Secretary 1 7