HomeMy WebLinkAbout2010-06-24 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, June 24, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognize Miguel Serna, Human Resources Analyst, for Completion of the ACWA/JPIA
Professional Development Program
6.2. Introduce Delia Lugo, Newly Hired Senior Accountant
7. PUBLIC HEARING
7.1. 2010 Public Health Goals Report
Recommendation: That the Board of Directors accept and file the District's 2010
Public Health Goals Report.
7.2. A. President Opens Public Hearing
B. Secretary Provides Proof of Public Hearing Notification,
Correspondence and/or Petitions
C. Testimony Beginning with Report by Water Quality Engineer
D. Testimony from Public
E. President Closes Public Hearing
F. Discussion
8. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
8.1. Minutes of the Regular Board of Directors Meeting Held June 10, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,988,965.92.
8.3. Progress Payment No. 13 for Construction of the Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Progress Payment No. 13 in
the net amount of $167,944.50 to Pacific Hydrotech Corporation for construction of
the Hidden Hills Reservoir Project, Job No. 200028.
8.4. Final Progress Payment No. 2 for Well 20 Drilling
Recommendation: That the Board of Directors approve Final Progress Payment No.
2 in the net amount of $21,363.75 to Bakersfield Well & Pump Co. for drilling of Well
20, Job No. 200711; authorize staff to file the Notice of Completion and release the
retention thirty-five days following recordation if no liens have been filed, release the
Labor and Material Bond, and release the Faithful Performance Bond in one year if
no defects have been found.
8.5. Well 5 Pump Installation for the Well Rehabilitation Project
Recommendation: That the Board of Directors ratify payment to Layne Christensen
Company, in the amount of $50,888.59, for work completed to date for the Well 5
pump installation.
8.6. Damage Claim Filed by Valerie Valardi
Recommendation: That the Board of Directors reject the claim and refer it to
ACWA/JPIA.
8.7. Damage Claim Filed by David Ip
Recommendation: That the Board of Directors reject the claim and refer it to
ACWA/JPIA.
9. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
9.1. Proposed Budget for Fiscal Year 2010/11
Recommendation: That the Board of Directors approve Resolution No. 10-16
Adopting the Budget for FY 2010/11 and Rescinding Resolution No. 09-06.
9.2. Proposed Authorized and Budgeted Positions for Fiscal Year 2010/2011
Recommendation: That the Board of Directors adopt Resolution No. 10-17
Approving the Authorized and Budgeted Positions for Fiscal Year 201012011 and
Rescinding Resolution No. 09-07.
9.3. Appropriations Limit for Fiscal Year 2010/11
Recommendation: That the Board of Directors approve Resolution No. 10-18
Adopting the Appropriations Limit for Fiscal Year 2010/11.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. General Manager's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
• Meeting scheduled June 30, 2010 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
• Minutes of meeting held June 14, 2010 at 8:00 a.m.
11.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
• Meeting scheduled July 13, 2010.
11.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
• Meeting scheduled July 1, 2010 at 4:00 p.m.
11.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
• Meeting scheduled July 6, 2010 at 4:00 p.m.
11.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
• Meeting scheduled July 27, 2010 at 4:00 p.m.
11.7. Citizens Advisory Committee
• Meeting scheduled June 28, 2010 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council - June 1, 2010 (Mills)
12.2. WACO - June 4, 2010 (Hawkins)
12.3. YL City Council - June 15, 2010 (Summerfield)
12.4. MWDOC Board - June 16, 2010 (Staff)
12.5. OCWD Board - June 16, 2010 (Staff)
12.6. YL Planning Commission - June 23, 2010 (Hawkins)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from June 25, 2010 -July 31, 2010
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held July 8, 2010 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
To: Board of Directors Cost Estimate: N/A
Funding Source: Water Operating
Fund
From: Pat Grady, Assistant General
Manager
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A
Engineer
Subject: 2010 Public Health Goals Report
SUMMARY:
California law mandates that the District prepare a Public Health Goals (PHG) report every three
years if any water quality measurements have exceeded any PHG or Maximum Contaminant Level
Goal (MCLG). The report provides information to the public about the occurrence of constituents in
the public water supply, the health risks associated with the contaminant, and the approximate cost
to totally eliminate any trace contaminant, regardless of how minimal the risk might be. PHGs and
MCLGs are not enforceable standards and no action to meet them is required.
STAFF RECOMMENDATION:
That the Board of Directors accept and file the District's 2010 Public Health Goals Report.
COMMITTEE RECOMMENDATION:
The Public Information-Technology Committee considered this item on May 4, 2010 and offered
recommendations for formatting and readability improvements to the report, which are now
incorporated into the final document.
DISCUSSION:
California Code of Regulations' Health and Safety Code Section 116470 (b) mandates that the
District, as an agency with more than 10,000 service connections, prepare a Public Health Goals
Report commencing July 1, 1998 and every three years thereafter, if any water quality
measurements exceed a Public Health Goal or Maximum Contaminant Level Goal.
The law requires the Public Health Goals Report to address substances in the water that are above
Public Health Goals established by the California Office of Environmental Health Hazard
Assessment (OEHHA). For substances where OEHHA has not set a PHG, then the United States
Environmental Protection Agency Maximum Contaminant Level Goals (MCLGs) apply. PHGs and
MCLGs are not enforceable standards and no action to meet them is required.
Only six (6) water constituents (total coliform, lead, copper, arsenic, uranium and gross alpha) were
detected that exceeded the PHGs and MCLGs. None of the detected water constituents exceeded
the enforceable primary drinking water standards.
The law also requires the governing Board to officially accept the Public Health Goals report, notify
the public of its availability for review and hold a public hearing to respond to and/or accept public
comments.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors accepted and filed the 2007 Public Health Goals Report in a public hearing
conducted on August 23, 2007. On May 13, 2010, the Board of Directors approved the draft of the
2010 Public Health Goals Report and authorized staff to notify the public of its availability for review
and comment.
ATTACHMENTS:
Nan, e: !.Dosci'ip pion: 1 vise:
2010_Public _Health _Goals _Report.pdf Final Draft 2010 Public Health Goals Report Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
PH/RC 5-0
AFFIDAVIT OF PUBLICATION PROOF OF PUBLICATION
STATE OF CALIFORNIA, )
ss.
County of Orange )
I am a citizen of the United States and a resident
of the County aforesaid; I am over the age of
eighteen years, and not a party to or interested in
the above entitled matter. I am the principal clerk Proof of Publication of
of the Yorba Linda Star, a newspaper that has
been adjudged to be a newspaper of general ~t PUB'uo xanea
R fWgenYY
{Y and PPoildh lithol
Yo iAV
- Npah
circulation by the Superior Court of the County eoado Report it" rR
of Orange, State of California, on June 9, 1952, The 00" of Dbe,~ qt the Yolba unea water Dlahlat
(YUM VIII hold a ublie hearing to accept and reappono to
ublro cemm ta a~the. Dlatrltl'e 2010 POlle Meaah Deal,
Case No. A-21555 in and for the City of Yorba &Bt"p,°e" au bile e °s2°An~nVAN be hold On vie°i'
celgd et 1717 E. Mrelame Avanw, Pleaemla rM N070 -
Linda, County of Orange, State of California; rho Ynrba kinds water Dlamot pmpa ed A Public Kaolin
Deals Report in accordance wl, at o1 IV,,,,
that the notice, of which the annexed is a true s r°indtaf lya~ ds Section aiy0(Poison b) In'1®roaleiegasin A@ .1 IBM, the rarbr"'a Publl° Ke°Ith Owls Report mfr be heard at
printed copy, has been published in each regular the meat the hwing.
A°°py°} the Public Health Geel Re rt Won Me a~the Dial .
and entire issue of said newspaper and not in any orata°uW nand Is Wallable ror pul~°, oaembm2,n. o,aa mailable upon requm. The Dla0lat
Is 10aat07.011717," Mindam°Avanu°, Placentia DA 02910.
supplement thereof on the following dates, to
- KartUaochleeemnnlleelggePe.E.
Yarbe~t ndo Weter i
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(714) 1(1.9000
May 27, June 3,10, 2010 lym a eaday 27and duns a, and ta, 2otb
"I certify (or declare) under the penalty of
perjury under the laws of the State of California
that the foregoing is true and correct":
Executed at Santa Ana, Orange County,
California, on
Date: J e 1 , 2010
da Star
nd Ave.
Z T14)796-7000 ure
CA 92701
ext. 3002
AFFIDAVIT' OF PUBLICATION
STATE OF CALIFORNIA, )
) ss.
County of Orange )
I am a citizen of the United States and a resident of
the County aforesaid; 1 am over the age of
eighteen years, and not a party to or interested in
the above entitled matter. I am the principal clerk
of The Orange County Register, a newspaper of
general circulation, published in the city of Santa
Ana, County of Orange, and which newspaper has Proof of Publication of
been adjudged to be a newspaper of general
circulation by the Superior Court of the County of pueueuonee
Orange, State of California, under the date of aougo f~aunC w~apti Public °a
1/18/52, Case No. A-21046, that the notice, of pubnoxoauoaa:nopen
The Board of Diremore of he ro ba Undo nd Wator ma and to
which the annexed is a true printed copy, has been m will halo a ubec earin e tg ro eeeept andaKp o ls
public lic commeme 4uthe bli Debate Publle Xealltl Goals
Report. The Public Hearing9 will be held. an T1111rader,
JY"o 24 2011 et 830 A.M. in ft District's main o81air
fro
published in each regular and entire issue of said cared et lf/f9E.MeelomsAvenue, Placentia CA 82870
The Yorba Undo Water District reared a Public Health
newspaper and not in any supplement thereof on HaeOhMedsafeyc Dodo Ma mm f~eoe Statem oaaiiomle
gets Drinking Wmm Act .11988. Any person to meered in
the following dates, to wit: the Dia nct'a Public Health Goal. Repo" may be heard of
the line aline headd9.
A copy of the Public Health Goal Reppon le on file et the Die.
trict's office and Is available for puMlc examination. Co Nee
May 27, June 3, 10, 2010 of ft Rayon are available upon request. The District.Nee
Is locate at 1717 E. Monona Avenue, Placentia CA 92810.
Ken Vecchlareill~, P.E.
"I certify (or declare) under the penalty of perjury Yorlas Undo W 3,61in
(714) 701-3000
under the laws of the State of California that the Publish' Oran9a county R091mer
May 27, June 3, f0, 2010 R8f1 9241595
foregoing is true and correct":
Executed at Santa Ana, Orange County,
California, on
Date: June 10, 2010
Signature
(/The Orange County Register
625 N. Grand Ave.
Santa Ana, CA 92701
(714) 796-7000 eat. 2209
PROOF OF PUBLICATION
Yorba Linda
Water District
PUBLIC HEALTH GOALS REPORT
July 2010
Yorba Linda Water District will provide reliable, high quality water and
sewer services in an environmentally responsible
economical cost to .
Board of Directors
William R. Mills, President
Michael J. Beverage John W. Summerfield
Vice President Board Member
Phil Hawkins Ric P. Collett
Board Member Board Member
Ken Vecchiarelli, P.E.
General Manager
Introduction
The limits established in California's regulatory drinking water standards protect the
public from harmful substances, but no water supply is ever completely free of
contaminants. Some, such as arsenic and uranium, can occur naturally. Others, such as
fuels, industrial solvents, pesticides and metals, may enter water supplies from chemical
spills and leaking tanks and pipelines, or they may be a legacy of agricultural and waste-
disposal practices that pre-dated modern environmental laws.
It is natural for people to want their drinking water to be completely free of all
contaminants. However, preventing or removing all contamination often is not
economically or technologically feasible. State health authorities are responsible for
determining the levels of contaminants that, based on current laws and
recommendations, can remain in water supplies without compromising human health.
Public Health Goals and Drinking Water Standards
To help keep drinking water safe, the California Legislature passed the Calderon-Sher
Safe Drinking Water Act of 1996. This law requires the California Department of Public
Health (CDPH) to regularly test drinking water supplies and set standards for
contaminants in water. The Act also requires the Office of Environmental Health Hazard
Assessment (OEHHA) to develop Public Health Goals (PHGs) for contaminants in
California's publicly supplied drinking water. Public water utilities with more than 10,000
service connections are required by the provisions of the California Health and Safety
Code Section 116470 (b) to prepare a Public Health Goals report by July 1, 1998 and
every three years thereafter if any water quality measurements exceed any of the Public
Health Goal levels or Maximum Contaminant Level Goal levels.
What is a Public Health Goal?
A PHG is the level of a chemical contaminant in drinking water that does not pose a
significant risk to health. PHGs are not regulatory standards; however, state law requires
CDPH to set drinking water standards for chemical contaminant as close to the
corresponding PHG as is economically and technically feasible.
In some cases, it may not be feasible for CDPH to set the drinking water standard for a
contaminant at the same level as the PHG. The technology to treat the chemicals may
not be available, or the cost of treatment may be very high. CDPH must consider these
factors when developing a drinking water standard. PHGs are non-enforceable goals
established by the California-Environmental Protection Agency's (Cal-EPA) Office of
Environmental Health Hazard Assessment. The law requires that where OEHHA has not
2010 Public Health Goals Report 2 July 2010
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adopted a PHG for a constituent, the water suppliers are to use the Maximum
Contaminant Level Goals (MCLGs) adopted by the United States Environmental
Protection Agency (USEPA). Only constituents which have primary drinking water
standard and for which either a PHG or MCLG has been set are to be addressed.
Appendix 1 is a list of California's PHGs and Appendix 2 is a list of the Federal MCLGs.
Included in the appendices are the test results for YLWD for the years 2007-2009.
If a constituent was detected in the District's water supply from year the years 2007 to
2009 at a level exceeding an applicable PHG or MCLG, this report provides the
information required by law. Also included in this report is the numerical public health
risk associated with the PHG and/or MCLG, the category or type of risk to health that
could be associated with constituent, the best treatment technology available that could
be used to reduce the constituent level, and an estimate of the cost to install that
treatment, if appropriate and feasible.
The purpose of the law is to give water system customers access to information on
levels of contaminants even below the enforceable mandatory drinking water standard
known as Maximum Contaminant Levels (MCLs). In addition, the law intends to provide
an idea of the cost to totally eliminate any trace of the contaminant from drinking water
regardless of how minimal the risk might be. The required report is unique to California.
How does OEHHA Establish a Public Health Goal?
The process for establishing a PHG for a chemical contaminant in drinking water is very
rigorous. OEHHA scientists first compile all relevant scientific information available,
which includes studies of the chemical's effect on laboratory animals and studies of
humans, who have been exposed to the chemical. The scientists use data from these
studies to perform a health risk assessment, in which they determine the levels of the
contaminant in drinking water that could be associated with various adverse health
effects. In performing the health risk assessment, OEHHA considers the following
factors:
• Certain groups of people, such as pregnant women, young children, the elderly
or persons with pre-existing illnesses, who may be especially susceptible to the
chemical's adverse effects. The PHG must consider health effects on individuals
in these groups.
■ Accumulated effects of exposure to the chemical from other sources, such as
food, air and soil; as well as and other forms of drinking water, such as
showering.
2010 Public Health Goals Report 3 July 2010
• The chemical's potential to interfere with bodily functions in a way that
increases the risk of chronic health problems, such as liver damage.
• Possible synergistic effects from the combined exposure to the chemical in
question with other chemicals, which may further increase health risks.
When calculating a PHG, OEHHA uses all the information it has
PHGs Set at Levels That compiled to identify the level of the chemical in drinking water
Protect Human Health that would not cause significant adverse health effects in
people who drink that water every day for 70 years. OEHHA
For carcinogens, OEHHA assumes that an adult will drink two liters of water per day and
establishes the PHG at the a child will drink one liter per day. OEHHA must also consider
"one-in-one-million" risk any evidence of immediate and severe health effects when
level. At that level, not more setting the PHG.
than one person in a
population of one million Water Quality Data Considered
people drinking 2 liters of
All of the water quality data collected by the District in the
water daily for 70 years
years 2007, 2008, and 2009 for purposes of determining
would be expected to
compliance with drinking water standards were considered.
develop cancer as a result of
This data is also summarized in the District's Annual Water
exposure to that chemical.
Quality Reports, also known as Consumer Confidence Reports,
For chemicals that cause which are mailed out to all of our customers in July of each
health effects other than year.
cancer, OEHHA sets the PHG
at a level that is not expected Guidelines Followed
to cause any toxic effects, The Association of California Water Agencies (ACWA) formed a
including birth defects and workgroup which prepared guidelines for water utilities to use
chronic illness. in preparing these newly required reports. The ACWA
guidelines were used in preparation of this report. No
guidance was available from state regulatory agencies.
Best Available Treatment Technologies and Cost Estimates
Both the USEPA and CDPH adopted what are known as Best Available Technologies
(BATs). BATS are the best known methods of reducing contaminant levels to below
MCL. Costs can be estimated for such technologies. Since many PHGs and all MCLGs
are set much lower than the MCL, it is not always possible or feasible to determine what
treatment is needed to further reduce a constituent downward to or near the PHG or
MCLG, many of which are set at zero. Estimating costs to reduce a constituent to zero is
difficult, if not impossible, to verify by analytical means that the level has been lowered
to zero. Additionally, in some cases, installing treatment to try and further reduce very
2010 Public Health Goals Report 4 July 2010
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oer
low levels of one constituent may have adverse effects on other aspects of water
quality.
Constituents Detected That Exceed a PHG or MCLG
The following is a discussion of the constituents that were detected in the District's
drinking water sources and water distributions system above the PHG, or if no PHG,
above the MCLG.
Total Coliform Bacteria
Total coliform (TC) bacteria are indicator organisms that indicate a potential microbial
water quality problem that requires confirmation follow-up sampling, testing, and
investigation. When the District receives a positive TC result from the contract
laboratory, a repeat sample set is immediately taken for a retest. In addition, the
disinfection procedures are reviewed and the sample collection site and the adjacent
section of the water distribution system are analyzed.
The MCLG for total colifonn (TC) bacteria is zero percent (0%) of samples with
presence of coliform per month. The MCL for TC is not to exceed five percent (5%)
of positive or colifonn-presence samples per month.
During the years 2007, 2008, 2009, combined staff and an independent certified testing
laboratory collected and analyzed from the District's water distribution system an
average of 160 TC samples each month, for a total of 5778 samples over the last three
years.
From these 5778 samples, there were 51 which tested positive for TC. This equates to a
3-year average monthly percentage of TC positive samples is 0.89%, which exceeds the
MCLG of zero percent (0%).
Factors that can produce positive TC test besides degraded water quality include, but arc
not limited to, the weather and environmental conditions when samples are taken, and the
human factor associated with the collection methods, handling, and test procedures.
Numerical Health Risks
Because total coliform is only a surrogate indicator of the potential presence of
pathogens, it is not possible to state a specific numerical public health risk. While USEPA
normally sets MCLGs "at a level where no known or anticipated adverse effects on
persons would occur", they indicate that they cannot do so with coliforms.
2010 Public Health Goals Report 5 July 2010
I P T w. 'Iri 1=1 1 W= 11 ~16 -
Category of Risk to Public Health
The California Department of Public Health has determined that the presence of TC
bacteria is a possible health concern. TCs are common in the environment and are
generally not harmful themselves. State of California Health and Safety Code Section
64470(a) states: "The presence of these bacteria in drinking water, however, generally is
a result of a problem with water treatment or the pipes which distribute the water, and
indicates that the water may be contaminated with organisms that can cause disease.
Disease symptoms may include diarrhea, cramps, nausea, and possibly jaundice, and
any associated headaches and fatigue. These symptoms, however are not just
associated with disease causing organisms in drinking water, but may also be caused by
a number of factors other than your drinking water."
Best Available Technology to Remove or Reduce the Presence of Total Coliform
The addition of disinfectants to the drinking water is the best available technology to
eliminate or reduce the presence of TC. The District disinfects with and monitors
chlorine levels at our sources and water system to assure that the water served is
microbiologically safe. The chlorine residual levels are carefully controlled to provide
the best health protection without causing the water to have undesirable taste and odor
or increasing the disinfection by-product level. This careful balance of treatment
processes is essential to continue supplying our customers with safe drinking water. In
addition, the District also has an effective cross-connection program, maintains positive
pipeline pressures, and, conducts a regular flushing program for water distribution
system dead-end mains. The District has already taken necessary steps associated with
best management practices and the best available technology for the prevention and
control of TC in our water distribution system.
Cost to Reduce the Level of Total Coliform to a Level at or below the MCLG
Since we are applying a disinfectant and conducting a thorough effort to eliminate and
prevent the presence of TC, it is not prudent to initiate additional treatment as proper
disinfection and frequent flushing programs have proven to be effective methods in
destroying possible TC contamination, therefore no estimate of cost has been included.
Lead
Lead occurs in drinking water as a result of leaching or dissolving from household
plumbing and plumbing fixtures containing lead. The District's well water and import
water sources do not contain lead. Lead found inside homes is a chemical reaction of
the District's water with household plumbing fixtures which contain lead.
There is no Maximum Contaminant Level for lead. United States Environmental
Protection Agency and the California Department of Public Health Notification
2010 Public Health Goals Report 6 July 2010
I '
Level for lead is 0.015 milligrams per liter. The notification level for lead is
measured at the 90th percentile lead level of all samples taken from inside the
customer's household taps every three years.
The California Office of Environmental Health Hazard Assessment established a Public
Health Goal of 0.002 milligrams per liter. The District's 90th percentile of all samples
taken from inside the customers' houses in 2009 sampling for lead is 0.006 milligrams
per liter, which is well below the above-described Notification Level.
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment and the Department of Health
Services has determined the following health risk for lead:
"Based on human data, the category of health risk for lead is neurotoxicity (decreased
learning ability). Neurotoxicity is lead's capability of destroying or adversely affecting
the nervous system, or interfering with the nerve signal transmission. Infants and
children who drink water containing lead in excess of the Environmental Protection
Agency and California Department of Health Services Notification Level of 0.015 mg/L
could experience delays in their physical or mental development and show slight deficits
in attention span and learning abilities. Adults who drink water containing lead in
excess of the Environmental Protection Agency California Department of Public Health
Notification Level of 0.015 mg/L over many years could develop kidney problems, high
blood pressure, and cancer."
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has a numerical cancer risk of
3 x 10-7 for the 0.002 mg/L PHG, and a cancer risk of 2 x 10-6 for the California
Department of Public Health Notification Level of 0.015 mg/L.
NOTE: Cancer Risk is defined as the theoretical 70-year lifetime excess cancer risk at a statistical
confidence limit. Actual cancer risk may be lower or zero. Cancer risk is stated in terms of
excess cancer cases per million (or fewer) population. For examples, 3 x 10-7 means 3 excess
cancer cases per 10,000,000 people; 2 x 10-6 means 2 excess cancer cases per 1,000,000 people.
(From the above, that means that 3 and 2 more people will get cancer than if the population
had not been exposed to the chemical.)
2010 Public Health Goals Report 7 July 2010
Best Available Technology to Remove or Reduce the Concentration of Lead
In general, optimizing corrosion control is the best available technology to reduce the
level of lead in drinking water. This is achieved through evaluations of the effectiveness
of adjusting alkalinity, pH, and calcium hardness, and the addition of phosphate or silica-
based corrosion inhibitors, or a combination of all. Optimizing corrosion control also
includes an intensive process of collection and analyses of water quality data to
determine the effectiveness of corrosion control.
Our water system is in full compliance with the Federal and State Lead and Copper Rule.
Based on our 2009 extensive sampling, it was determined according to State regulatory
requirements that we meet the Notification Levels for lead and copper, and therefore
deemed by the State Department of Public Health to have optimized corrosion control.
Cost to Reduce the Concentration of Lead to a Level at or below the Public Health Goal
Since the District meets the "optimized corrosion control" requirements, it is not
prudent to initiate additional corrosion control treatment as it involves the addition of
other chemicals, which could lead to additional water quality issues. Therefore, no
estimate of cost has been included.
Copper
The District's well water and import water sources do not contain copper. Copper found
inside homes is a chemical reaction of the District's water with household plumbing
fixtures containing copper and brass.
There is no Maximum Contaminant Level for copper. United States Environmental
Protection Agency and the California Department of Public Health Notification Level for
copper is 1.3 milligrams per liter. The notification level for copper is measured at the
90th percentile of all samples taken from plumbing fixtures inside the customer's home.
Lead and Copper tests are conducted once every 3 years as required by CDPH.
The California Office of Environmental Health Hazard Assessment has established a
Public Health Goal of 0.17 milligrams per liter. The District's 90th percentile of all
samples taken from inside the customers' houses in 2009 sampling for copper is 0.21
milligrams per liter.
2010 Public Health Goals Report 8 July 2010
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment and the Department of Health
Services have determined the following risk for copper:
"Based on human data, the health risk category for copper is acute toxicity.
Acute toxicity is adverse health effects that develop after a short-term exposure
to copper. Short term exposure to high levels of copper can temporarily cause
problems in the gastrointestinal system."
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has determined that, in the case
of copper, there is no numerical public health risk associated with the Public Health
Goal. Numerical public health risks are not calculated for chemicals considered non-
cancer causing.
Best Available Technology
Both the U.S. Environmental Protection Agency and California Department of Public
Health adopt what are known as Best Available Technologies which are the best-known
methods of reducing contaminant levels to the Maximum Contaminant Level. Since
many of the Public Health Goals and Maximum Contaminant Level Goals are set much
lower than the Maximum Contaminant Level, it is not always possible or feasible to
determine what treatment is needed to further reduce a substance to or near the Public
Health Goal or Maximum Contaminant Level Goal.
Similar to lead, optimizing corrosion control is the best available technology to reduce
the level of copper in drinking water. This is achieved through effectively adjusting and
maintaining alkalinity, pH, and calcium hardness, and the addition of phosphate or silica-
based corrosion inhibitors, or a combination of all. Optimizing corrosion control also
includes an intensive process of collection and analyses of water quality data to
determine the effectiveness of corrosion control.
Arsenic
Arsenic is a naturally occurring element in the earth's crust and is very widely
distributed in the environment. All humans are exposed to small quantities of arsenic
(inorganic and organic) largely from food and to a lesser degree from drinking water and
air. Some edible seafood may contain higher concentrations of arsenic which is
predominantly in less acutely toxic organic forms.
2010 Public Health Goals Report 9 July 2010
YLWD's Well No. 15 slightly exceeds the 10 parts per billion (ppb) arsenic primary
drinking water standard, the MCL. Currently, Well No. 15's 3-year average arsenic level
is approximately 10.58 ppb. Other District wells have an average 2.90 ppb arsenic level.
Whenever in operation, staff blends Well 15 water with other District wells in
compliance with State Health approved blending plan. Blended well water served to our
customer has an arsenic level of about 4.0 ppb, which is well below the current not-to-
exceed level of 10 ppb arsenic MCL.
The California Office of Environmental Health Hazard Assessment has established a
Public Health Goal of 0.004 micrograms per liter or parts per billion (ppb).
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment has determined arsenic as a
carcinogen.
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has a numerical cancer risk of
1 x 10-6for the 0.004 ppb PHG, and 1 in four hundred for the EPA Maximum
Contaminant Level of 10 ppb. Note that, as previously described, cancer risk is stated in
terms of excess cancer per million (or fewer) population. The value of 1 x 10-6 means 1
excess cancer case per 1,000,000 people. (1 excess case means 1 person will get cancer
than if the population had not been exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Arsenic and
Approximate Treatment Cost
Activated alumina, ion exchange, reverse osmosis, lime softening, coagulation/filtration
are the water treatment technologies available for achieving compliance with the MCL
for arsenic.
It would cost the District approximately $12 million dollars in capital cost excluding
annual operation and maintenance costs to reduce the arsenic levels of all its well water
to the PHG level of 0.004 ppb.*
* based on HDR-Southern California Arsenic Workshop, 2002 adjusted for 2010 dollars with
estimated 3.5% annual inflation, using granular ferric hydroxide with removal limit up to
<0.002 ppb.
Uranium
Naturally occurring uranium is found in groundwater supplies as a result of leaching
from uranium-bearing sandstone, shale, and other rock formations. Uranium may also
be present in surface water, carried through runoff from areas with mining operations.
2010 Public Health Goals Report 10 July 2010
mmok
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77
The Public Health Goal for uranium is 0.43 pico-Curies per liter (pCi/L), and the
Maximum Contaminant Level (MCL) is 20 pCi/L. The District's average uranium level is
8.01 pCi/L. The levels detected were below MCL at all times.
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment has determined uranium as a
carcinogen.
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has a numerical cancer risk of
1 x 10-6 for the 0.43 pCi/L PHG, and a cancer risk of 5 x 10-5 for the California Department
of Health Maximum Contaminant Level of 20 pCi/L. As previously described, 1 x 10-6
means 1 excess cancer case per 1,000,000 people; 5 x 10-5 means 5 excess cancer cases
per 100,000 people. (land 5 excess cases mean 1 and 5 persons respectively will get
cancer than if the population had not been exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Uranium and
Approximate Treatment Cost
Ion exchange, reverse osmosis, lime softening, coagulation/filtration are the
technologies available for achieving compliance with the MCL for uranium. Using
reverse osmosis, it would cost the District about $45 million dollars in annualized
capital, and operation and maintenance cost to achieve the PHG level**.
based on CH2M Hill Study, for a 1.0 mgd plant operated at 40% design capacity, October
1991 adjusted for 2010 dollars with estimated 3.5% annual inflation.
Gross Alpha
Radionuclides such as alpha in water supplies are from erosion of natural deposits. The
term radionuclide refers to naturally occurring elemental radium, radon, uranium, and
thorium with unstable atomic nucleus that spontaneously decays producing ionizing
radiation. Gross alpha is defined as the sum total of these radionuclides. Exposure to
ionizing radiation in concentrations exceeding the maximum contaminant level may
have carcinogenic (cancer causing), mutagenic (causing mutation of cells) or teratogenic
(causing abnormalities in offspring) effects.
2010 Public Health Goals Report 11 July 2010
The EPA's Maximum Contaminant Level Goal (MCLG) for gross alpha particle is 0 and
the California Maximum Contaminant Level (MCL) is 15 pCi/L. The District's average
level of gross alpha is 8.33 pCi/L. The levels detected were below MCL at all times.
Category of Risk to Public Health
Health risk category based on experimental animal testing data evaluated in the U.S.
EPA MCLG document and California MCL has determined gross alpha particle as a
carcinogen.
Numerical Health Risks
The USEPA's MCLG for Gross Alpha is zero (0) and a cancer risk of 1 x 10-3 for the
California Department of Public Health Maximum Contaminant Level of 15 pCi/L.
NOTE: Cancer Risk = theoretical 70-year lifetime excess cancer risk at a statistical confidence
limit. Actual cancer risk may be lower or zero. Cancer risk is stated in terms of excess cancer
per million (or fewer) population. The value of 1 x 10-3 means 1 excess cancer case per 1,000
people. (1 excess case means 1 person will get cancer than if the population had not been
exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Gross Alpha
Particles and Approximate Treatment Cost
Similar to uranium, reverse osmosis, lime softening, and coagulation/filtration are the
water treatment technologies available for achieving compliance with the MCL for
uranium. Removal and reduction could be achieved concurrently with uranium.
2010 Public Health Goals Report 12 July 2010
.`i
Conclusion:
Drinking water provided by the Yorba Linda Water District meets 100% of all enforceable
State of California, Department of Public Health, and United States Environmental
Protection Agency primary drinking water standards.
The District also meets 94% of all the California Public Health Goals and 92% of the
Federal Maximum Contaminant Level Goals. Public Health Goal levels are not
enforceable water quality standards, and no action to meet them is mandated.
For total coliform bacteria, the staff does not recommend further action. The District
has already taken all steps associated with the best available technology and multi-
barrier approach for control and occurrence prevention of total coliform bacteria
including an effective cross-connection program, maintenance and monitoring of proper
disinfectant levels, regular water quality monitoring of wells and reservoirs, source water
protection, and maintenance of positive pipeline pressures throughout the distribution
system.
For lead and copper, the District already has optimized Yorba Linda Water District
corrosion control, and the District's water has been meets 100% of all
found to be non-corrosive. Staff does not recommend enforceable drinking water
undertaking additional corrosion control efforts. It is standards from the
not recommended for two reasons: 1) the United California Department of
States Environmental Protection Agency and California Public Health and the
Department of Public Health classified the District's United State
system as having optimized corrosion control, and 2) Environmental Protection
adding chemicals for more corrosion control will cause Agency.
other water quality problems. These could reduce the
effectiveness of the current disinfection process which could increase the presence of
total coliforms. In addition, contributing factors such as type and age of plumbing and
plumbing fixtures, point-of-use and point-of-entry water treatment devices, and electro-
chemical-induced pipe corrosion could change the water chemistry in customers' taps,
thus increasing water lead and copper content.
For arsenic, the District's State Health Department approved blending plan and
performance requirements are being met to keep the level of arsenic below the
enforceable standard. Providing additional treatment for 100% removal to meet the
PHG would be cost-prohibitive.
2010 Public Health Goals Report 13 July 2010
I P T w. 'Iri 1=1 1 W= 11 ~16 -
For uranium and gross alpha particle, current methods of removal and disposal
technologies do not provide complete reduction to meet the level of the public health
goals at this time. In the future, if available removal technology can be achieved, the
District will explore and conduct the necessary studies and related costs to implement.
In summary, the drinking water served by the Yorba Linda Water District meets all State
of California, Department of Public Health and USEPA drinking water standards set to
protect public health. To further reduce the levels of constituents identified in this report
that are already significantly below the health-based Maximum Contaminant Levels
established to provide safe drinking water, additional costly treatment processes would
be required. The effectiveness of the treatment processes to provide any significant
reduction in constituent levels at already low values is uncertain. The health protection
benefits of these further hypothetical reductions are not all clear and may not be
quantifiable. Furthermore, the funds that would be required for the additional
treatment, approximately $57 million, might provide greater public health protection
benefits to the District's customers if spent on improving other water system operation,
surveillance, and monitoring programs.
2010 Public Health Goals Report 14 July 2010
APPENDICES
2010 Public Health Goals Report 15 July 2010
Appendix 1
State of California Public Health Goals (PHGs)
Comparison with YLWD Water Quality
(Units are in milligrams per liter (mg/L), unless otherwise noted)
Constituent MCL State PHG YLWD Test Imported Water
or MCLG Results Results
Organic Chemicals - 22 CCR § 64444
Alachlor 0.002 0.004 ND ND
Atrazine 0.001 0.00015 ND ND
Bentazon 0.018 0.2 ND ND
Benzene 0.001 0.00015 ND ND
Benzo (a) pyrene 0.0002 0.000004 ND ND
Carbofuran 0.018 0.0017 ND ND
Carbon Tetrachloride 0.0005 0.0001 ND ND
Chlordane 0.0001 0.00003 ND ND
Chloro-ethylene (Vinyl Chloride) 0.0005 0.00005 ND ND
Cis-1,2-Dichloroethylene 0.006 1 0.1 ND ND
2,4-Di chiorophenoxyacetic acid (2,4-D) 0.07 0.07 ND ND
Dalapon 0.2 0.79 ND ND
Dibromochloropropane (DBCP) 0.0002 0.000007 ND ND
t7! orobenzene (ortho) 0.6 0.6 ND ND
1,4-Dichlorobenzene (Para) 0.005 0.006 ND ND
1,1-Dichloroethane (1,1-DCA) 0.005 0.003 ND ND
1,2-Dichloroethane (1,2-DCA) 0.0005 0.0004 ND ND
1,1-Dichloroethene (1,1-DCE) 0.006 0.01 ND ND
2010 Public Health Goals Report 16 July 2010
Constituent MCL State PHG YLWD Test Imported Water
or MCLG Results Results
Dichloromethane 0.005 0.004 ND ND
1,2-Dichloropropane 0.005 0.0005 ND ND
1,3-Dichloropropene 0.0005 0.0002 ND ND
Di (2-ethylhexyl) adipate 0.4 0.2 ND ND
Di (2-ethylhexyl) pthalate (DEHP) 0.004 0.012 ND ND
Dinoseb 0.007 0.014 ND ND
Diquat 0.02 0.015 N6 ND
Endothall 0.1 0.58 ND a ND
Endrin 0.002 0.0018 ND ND
Ethylbenzene 0.3 0.3 ND ND
Ethylbenzene Dibromide (EDB) 0.00005 0.00001 ND ND
Glyphosate 0.7 1 ND ND
Heptachlor 0.00001 0.000008 ND ND
Heptachlor Epoxide 0.00001 0.000006 ND ND
Hexachlorobenzene 0.001 0.00003 ND ND
Hexachlorocyclopentadiene 0.05 0.05 ND ND
Lindane 0.0002 0.000032 ND ND
Methoxychlor 0.03 0.03 ND ND
Methyl Tertiary Butyl Ether (MTBE) 0.013 0.013 ND ND
Monochlorobenzene 0.07 0.2 ND ND
Oxa myl 0.05 0.05 ND ND
Pentachlorophenol (PCP) 0.001 0.0004 ND ND
2010 Public Health Goals Report 17 July 2010
Constituent MCL State PHG YLWD Test Imported Water
or MCLG Results Results
Picloram 0.5 0.5 ND 3 ND
Silvex (2,4,5-TP) 0.05 0.025 ND ND
Simazine 0.004 0.004 ND ND
1,1,2,2-Tetrachloroethane 0.001 0.0001 ND ND
Tetrachloroethylene (PCE) 0.005 0.0006 ND ND
Thiobencarb 0.07 0.07 ND ND
Toluene 0.15 0.15 NDM ND
Toxaphene 0.003 0.00003 ND a ND
Trans-1,2-Dichloroethylene 0.01 0.06 ND ND
1,2,4-Trichlorobenzene 0.005 0.005 ND ND
1,1,1-Trichloroethane (1,1,1-TCA) 0.2 1.0 ND ND
1,1,2-Trichloroethane (1,1,2-TCA) 0.005 0.0003 ND ND
Trichloroethylene (TCE) 0.005 0.0008 ND ND
Trichlorofluoromethane (Freon 11) 0.15 .7 ND ND
Trichlorotrifluoroethane (Freon 113) 1.2 4 ND ND
Xylenes (sum of isomers) 1.75 1.8 ND ND
Inorganic Chemicals - 22 CCR § 64431
Aluminum 1 0.60 0.004 ND
Antimony 0.006 0.02 ND ND
Arsenic 0.01 0.000004 0.004 .0018
Barium 1 2 ND ND
Beryllium 0.004 0.0001 ND ND
2010 Public Health Goals Report 18 July 2010
Constituent MCL State PHG YLWD Test Imported Water
or MCLG Results Results
Cadmium 0.005 0.00004 ND ND
Copper (customer's tap: 90th percentile)S 1.3 0.17 0.21 ND
Cyanide 0.15 0.15 ND ND
Fluoride 1.4 to 2.4 1 0.4 0.15
Mercury 0.002 0.0012 ND ND
Nickel 0.1 0.012 ND ND
Nitrate as Nitrate 45 45 14 2
Nitrite as Nitrogen 1 1 ND ND
Thallium 0.002 0.0001 ND ND
Radiological Chemicals - 22 CCR § 64441 and 64443
Uranium6 20 0.43 8.00 2.20
Abbreviations:
1. MCL- Maximum Contaminant Level
2. MCLG -Maximum Contaminant Level Goal
3. ND - Not Detected
4. YLWD - Yorba Linda Water District (Groundwater Source)
Notes:
1. PHG - Public Health Goals, established by the California Office of Environmental Health Hazard
Assessment. PHGs are the estimated levels of substances in drinking water that pose no significant health
risks to individuals including the most sensitive sub-populations, consuming 2 liters of water daily over a
period of 70 years.
2. MCLs are enforceable standards established by the California Department of Public Health and the U.S.
Environmental Protection Agency. For lead and copper, Notification Levels are listed.
3. Data shown in < r - r- , indicates exceeding PHG levels, but is well below the health-based MCLs.
4. mg/L- milligrams per liter (equivalent to parts per million)
5. 90th percentile - the lead or copper level at the 90th percent of all samples collected and arranged in an
increasing order in accordance with the guidelines established by the Federal and State Lead and Copper
Rule. These samples were collected inside at homeowner's taps.
6. All units pCi/L, Pico Curies per Liter (0.9 pCi = 1 microgram)
2010 Public Health Goals Report 19 July 2010
Appendix 2
Federal Maximum Contaminant Level Goals (MCLGs)
Comparison with YLWD Water Quality
(Units are in milligrams per liter (mg/L), unless otherwise noted
Constituent MCL State YLWD Imported
PHG or Test Water
MCLG Results Results
Organic Chemicals
Acrylamide TT9 0 ND ND
Bromate 0.01 0 ND ND
Chlorite 1 0.8 ND ND
Dioxin (2,3,7,8 - TCDD) 3 x 10.8 0 ND ND
Epichlorohydrin TT9 0 ND ND
Molinate 0.02 NS ND ND
Polychlorinated Biphenyls (PCBs) ` 0.0005 Y 0 ND ND
1,.
Styrene 0.1 0.1 ND ND
Trihalomethanes, Total (TTHMs) 0.100 NS 0.054 0.054
Inorganic Chemicals
Asbestos, in fibers / liter 7 million 7 million waived by Not Required
CDPH7
Chromium (Total) 0.05 withdrawn ND ND
Selenium 0.05 0.05 ND ND
Microbiological
Cryptosporidium TT9 zero NR ND
2010 Public Health Goals Report 20 July 2010
Constituent MCL State YLWD Imported
PHG or Test Water
MCLG Results Results
Giardia Lamblia TT9 zero NR ND
Legionella TT9 zero NR NA
Viruses TT9 zero NR ND
Radiological"
Alpha Activity, Gross 11.5 010 8.33 1.87
Beta Activity, Gross 50 NS NR 4.13
Radium 226 & 228, Total l 5 010 ND ND
Strontium 90 l 8 NS NR ND
Tritium l 20,000 NS NR ND
Abbreviations:
1. MCL- Maximum Contaminant Level
2. MCLG - Maximum Contaminant Level Goal
3. ND - Not Detected
4. YLWD - Yorba Linda Water District (Groundwater Source)
S. CDPH - California Department of Public Health
Notes:
1. MCLGs - Maximum Contaminant Level Goals are estimates of levels of contaminants in drinking water, below which
there are no known or expected health risks. These levels are set by the United States Environmental Protection
Agency
2. Maximum Contaminant Levels are enforceable standards established by the California Department of Public Health
and the U.S. Environmental Protection Agency
3. Data shown in Orange indicates exceeding PHG levels, but is well below the health-based MCLs.
4. mg/L - milligrams per liter (equivalent to parts per million)
S. NS - Not Set
6. NR - Not Required
7. Monitoring is waived by California Department of Public Health, because District water sources are not susceptible to
asbestos contamination.
8. District's highest monthly percentage of coliform positive in the water distribution samples from 2007-2009
9. TT - Treatment Techniques are the water treatment processes and methods required by the California Department of
Public Health and Environmental Protection Agency under the Surface Water Treatment Rule in lieu of establishing a
Maximum Contaminant Level. The processes and methods are intended to reduce and/or eliminate the contaminants
in drinking water.
10. Effective 12/08/03
11. All units pCi/L, Pico Curies per Liter (0.9 pCi = 1 microgram)
2010 Public Health Goals Report 21 July 2010
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: June 24, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held June 10, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name: Description: Type:
061010 BOD - Minutes.doc BOD Mtg Minutes 06/10/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 3-0
BM and PH abstained from voting on this
item as they were not in attendance at the
meeting.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 10, 2010
1. CALL TO ORDER
The June 10, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by Vice President Beverage at 8:32 a.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870.
2. PLEDGE OF ALLEGIANCE a
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, Vice President Ken Vecchiarelli, General Manager
Ric Collett Pat Grady, Assistant General Manager
John W. Summerfield Art Kidman, General Counsel
Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Gina Knight, HR Manager
Stephen Parker, Finance Director
Damon Micalizzi, PI Specialist
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
William R. Mills, President
Phil Hawkins
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
Laurie Ellen Park, Associate, McCormick, Kidman & Behrens
4. ADDITIONS/DELETIONS TO THE AGENDA
Vice President Beverage announced that Item No. 6.1. would need to be
deferred until the next meeting.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Presentation of Proclamation to Sandi Van Etten for 18 Years of Service
to the District
This item was deferred to the next meeting.
1
7. CONSENT CALENDAR
On a motion by Director Summerfield, seconded by Director Collett, the Board
voted 3-0, with Directors Hawkins and Mills absent, to approve the Consent
Calendar.
7.1. Minutes of the Regular Board of Directors Meeting Held May 27, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $628,036.17.
7.3. Progress Payment No. 1 for Well 20 Drilling
Recommendation. That the Board of Directors approve Progress
Payment No. 1 in the amount of $325,299.50 to Bakersfield Well &
Pump Co. and 10% retention of $32,529.95 for drilling of Well 20
Job No. 200711.
7.4. Progress Payment No. 25 for the Highland Reservoir Replacement Project
Recommendation. That the Board of Directors approve Progress
Payment No. 25 in the net amount of $156,544.92 to Schuler
Engineering Corporation and 10% retention of $17,393.88
deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job
No. 200309.
7.5. Approval of Change Order No. 1 for Hidden Hills Reservoir Project
Recommendation. That the Board of Directors approve Change
Order No. 1, in the amount of $3,027.86 and 16 additional calendar
days, to Pacific Hydrotech Corporation for construction of the
Hidden Hills Reservoir Project, Job No. 200028.
7.6. Renewal of Supplier Contract with Nickey Petroleum, Inc.
Recommendation. That the Board of Directors authorize the
General Manager to enter into the renewal option as part of our
Supplier Contract agreement with Nickey Petroleum, Inc. The
extended term of the contract will be 12 months, with service
starting on July 1, 2010 and ending on June 30, 2011, with a total
estimated contract cost of $112,350.00
2
7.7. Renewal of Maintenance Contract with Marina Landscape
Recommendation. That the Board of Directors authorize the
General Manager to enter into the renewal option agreement as
part of our Maintenance Contract with Marina Landscape. The new
term of the contract will be 12 months, with service starting on July
1, 2010 and ending on June 30, 2011, with a total estimated
contract cost of $38,800.
7.8. Renewal of Janitorial Contract with Merchants Building Maintenance
Recommendation: That the Board of Directors authorize the
General Manager to enter into the renewal option for a Janitorial
Service Contract with Merchants Buildings Maintenance. The new
term of the contract will be 12 months with service starting on July
1, 2010 and ending on June 30, 2011, with a total estimated
contract cost of $71,920.
7.9. Agreement for Sharing Consultant Costs for 2010 Urban Water
Management Plan (UWMP)
Recommendation. That the Board of Directors execute the
Agreement with the Municipal Water District of Orange County
(MWDOC) for Sharing Consultant Costs for the 2010 Urban Water
Management Plans.
7.10. March Budget to Actual Results
Recommendation. That the Board of Directors receive and file the
March 2010 budget to actual results.
7.11. Damage Claim Filed by Residents of Vallecito Lane
Recommendation. That the Board of Directors reject and refer to
ACWA/JPIA, the claim submitted by the residents of Vallecito Lane
for an undisclosed amount needed to reconstruct and restore their
private street.
8. ACTION CALENDAR
8.1. Sewer Maintenance Charge for Locke Ranch and Areas Outside of the
District for Fiscal Year 2010/11
Mr. Vecchiarelli explained that the Board adopts this resolution on an
annual basis so that the sewer maintenance charges can be collected on
the County's property tax rolls. There is no increase in the charge and the
rate is the same as other District sewer customers.
3
On a motion by Director Collett, seconded by Director Summerfield, the
Board voted 3-0 on a Roll Call with Directors Hawkins and Mills absent, to
approve Resolution No. 10-14 Adopting the Sewer Maintenance Charge
for Locke Ranch and Other Areas Outside the District Boundaries and
Electing to have such Sewer Maintenance Charge Collected on the Fiscal
Year 2010/11 Tax Roll and Rescinding Resolution No. 09-10.
8.2. Amendments to the District's Conflict of Interest Code
Mr. Vecchiarelli explained that the proposed amendments to the District's
conflict of interest code included: (1) the addition of positions that have
been determined to make or participate in the making of District decisions,
and (2) designating the Orange County Board of Supervisors as the filing
officer for all designated positions (excluding consultants) so that filers
could take advantage of the County's new online filing system.
On a motion by Director Collett, seconded by Director Summerfield, the
Board voted 3-0 on a Roll Call with Directors Hawkins and Mills absent, to
approve Resolution No. 10-15 Adopting a Conflict of Interest Code for the
Yorba Linda Water District.
9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
None.
9.2. Directors' Reports
None. a,
9.3. General Manager's Report
Mr. Vecchiarelli reported on the status of litigation related to the Freeway
Complex Fire in 2008. The District will be requesting a letter of support
from ACWA to correct an order of the Orange County Superior Court
overruling the District's demurrer to an inverse condemnation cause of
action.
Mr. Vecchiarelli further reported that staff had received a complimentary e-
mail from a customer for the assistance they received from District staff
while replacing a service in front of their home. Staff also received
correspondence from a customer threatening litigation for shutting off their
water service due to non-payment.
Mr. Vecchiarelli then reported on the status of the OCWD annexation
discussions and stated that their Board of Directors would be considering
the matter at a workshop scheduled the following week.
Mark Schock addressed the Board and asked where the OCWD workshop
would be held. Mr. Vecchiarelli stated that he would provide that
information to Mr. Schock following the meeting.
4
9.4. General Counsel's Report
Mr. Kidman suggested that it may be beneficial for some of the Board
members to attend the OCWD workshop meeting.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled June 30, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Meeting scheduled June 14, 2010 at 8:00 a.m.
10.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Minutes of the meeting held June 4, 2010 were provided at the meeting.
Directors Collett and Hawkins attended. Matters discussed during the
meeting were as follows: Damage Claim Filed by David Ip; Damage
Claim Filed by Valerie Valardi; Status of Recruitments; and Status of Risk
Management Activities.
Meeting scheduled July 13, 2010 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held June 2, 2010 were provided in the agenda
packet. Directors Mills and Summerfield attended. Matters discussed
during the meeting were as follows: Monthly Groundwater Production and
Purchased Water Report; Monthly Preventative Maintenance Program
Report; Approval of Change Order No. 1 for Hidden Hills Reservoir
Project; Agreement for Sharing Consultant Costs for 2010 Urban Water
Management Plan; Renewal of Supplier Contract with Nickey Petroleum,
Inc.; Renewal of Maintenance Contract with Marina Landscape; Renewal
of Janitorial Contract with Merchants Building Maintenance; Status Report
on Capital Projects in Progress; and Monthly Groundwater Producers
Meeting Report.
Meeting scheduled July 1, 2010 at 4:00 p.m.
5
10.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate. Summerfield
Minutes of the meeting held Jun 1, 2010 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: Public Notice Regarding Pass-
Through Rate Increase; Summer Newsletter Content; Practice Fields Atop
District Reservoirs; Bottled Water Update; Public Events Update;
Conservation Ordinance Monthly Statistics; and IT Projects Monthly
Status.
Meeting scheduled July 6, 2010 at 4:00 p.m.
10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate. Collett
Meeting scheduled July 27, 2010 at 4:00 p.m.
10.7. Citizens Advisory Committee
Meeting scheduled June 28, 2010 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council -June 1, 2010 (Mills)
Director Mills was not in attendance to report on this meeting.
11.2. MWDOC/MWD Workshop - June 2, 2010 (Staff)
Staff did not attend.
11.3. OCWD Board - June 2, 2010 (Staff)
Staff did not attend.
11.4. WACO - June 2, 2010 (Hawkins)
Director Hawkins was not in attendance to report on this meeting.
11.5. YL Planning Commission -June 9, 2010 (Collett)
Director Collett attended and commented a few conditional use permits
which were considered at the meeting.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from June 11, 2010 - July 31, 2010
The Board reviewed the listed meetings and made the following change:
On a motion by Director Collett, seconded by Director Summerfield, the
Board voted 3-0 with Directors Hawkins and Mills absent, to authorize
Board members to attend the OCWD annexation workshop on June 16,
2010 at 5.00 p.m.
6
13. ADJOURNMENT
13.1. The meeting was adjourned at 8:56 a.m. The next regular meeting of the
Board of Directors will be held June 24, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
~a
7
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $1,989,000
Funding Source: All Funds
From: Pat Grady, Assistant General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Staff hereby submits a list of
disbursements for approval by the Board of Directors.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,988,965.92.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $744,229.68 to
MWDOC for April 2010 water purchase; a wire of $18,640.50 to 1 st Enterprise Bank for May 2010
retention on the Hidden Hills Reservoir construction; a check of $292,769.55 to Bakersfield Well &
Pump Company for Well 20 progress pay; a check of $117,225.19 to Hi-Tech EVS, Inc. for a trailer-
mounted fire pump; a check of $50,888.59 to Layne Christensen Company for Well Optimization
progress pay; a check of $69,907.14 to MWH Americas, Incorporated for Highland May 2010
services rendered; and, a check of $167,944.50 to Pacific Hydrotech Corporation for May 2010
progress pay for the Hidden Hills Reservoir construction. The balance of $287,953.16 is routine
invoices. The Accounts Payable check register total is $1,749,558.31; Payroll No. 12 total is
$239,407.61; and, the disbursements of this agenda report are $1,988,965.92. A summary of the
checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
CkReg62410a.pdf Check Register Backup Material
10-CS _624.pdf Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 5-0
RC abstained from voting on Check No.
54375 as he had a financial interest in the
company.
Yorba Linda Water District
Check Register
For Checks Dated: 6/11/2010 thru 6/24/2010
Check No. Date Vendor Name Amount Descrintion-($25k or greater)
W62410 06/24/2.010 1st Enterprise Bank 18,640.50
54393 06/24/2010 4 Imprint Inc 4,447.78
54301 06/24/2010 Abbott Staffing Group, Inc. 3,315.04
54302 06/24/2010 Akeena Solar, Inc. 18,702.54
54303 06/24/2010 Amelia Cloonan 91.00
54304 06/24/2010 Anaheim Wheel & Tire 60.00
54305 06/24/2010 Anthem Blue Cross EAP 165.00
54306 46/24/2010 Apollo Technologies inc. 380,00
54307 06/24/2010 Applied Best Practices LLC 262.00
54308 06/24/2010 Aramark Uniform Services, Inc 399.66
54309 06/24/2010 Arrow Hardware 324.46
54310 06/24/2010 AT & T - Calnet2 1,098.25
54311 06/24/2010 AT & T Mobility 335.51
54313 06/24/2010 B & M Lawn and Carden Inc 76.77
54312 06/24/2010 Bakersfield Well & Pump Company 292,769.55 Wells 20 progress pay
54314 06/24/2010 Carollo Engineers 33,878.45 Hidden Hills, Highlnd May 2010
54315 06/24/2010 CDM, Inc. 16,894.16
54316 06/24/2010 CDW Government, Inc 69.41
54317 06/24/2010 Ceridian Benefits Services 76.50
54318 06/24/2010 Chambers Group Inc. 93.53
54319 06/24/2010 City Of Anaheim 4,871.68
54320 06/24/2010 City Of Placentia 170,00
54321 06/24/2010 CIVILTEC Engineering, Inc 4,816.25
54322 06/24/2010 Clinical Lab. Of San Bern. 3,130.00
54323 06/24/2010 Coast Surveying, Inc, 896.00
54324 06/24/2010 Community Lock & Safe Service, Inc. 23.44
54325 06/24/2010 CPR Technology 70.99
54326 06/24/2010 Culligan 1,696.20
54327 06/24/2010 Cynthia Botts 21.75
54328 06/24/2010 Dangelo Co. 391.28
54333 06/24/2010 Dean Criske Trucking 553.13
54329 06/24/2010 Dell Marketing L.P. 993.36
54330 06/24/2010 DeltaCare LISA 394.48
54331 06/24/2010 Diehl, Evans & Company, LLP 4,500.00
54332 06/24/2010 Doug A. Baker 286.42
54334 06/24/2010 Eisel Enterprises, Inc. 146.81
54335 06/24/2030 Employee Relations, Inc, 44,00
54336 06/24/2010 ESR1 13,711.08
54337 06/24/2010 Fairway Ford Sales, Inc. 22,45
54338 06/14/2010 Federal Express 29.37
54339 06/24/2010 Fleet Services, Inc 36.54
54340 06/24/201.0 Fry's Electronics 52.82
54341 06/24/2010 Georgina Knight 99.72
54342 06/24/2010 Graybar Electric Cc 306.29
54343 06/24/2010 HD Supply Waterworks, Ltd. 10,296.45
54344 06/24/2010 Hi-Tech 6 V S, Inc./Crimson Fire 117,22519 Fire Pump w/Trailer-Ops
54345 06/24/2010 ID Modeling, Inc. 12,462.50
54346 06/24/2010 I nfosend Inc. 5,549.67
54347 06/24/2010 Jackson's Auto Supply - Napa 83.00
54348 06/24/2010 John Bogosian 103.24
54349 06/24/2010 Karen Shea 97.33
54350 06/24/2010 KB Design 316.46
54351 06/24/2010 Konica Minolta Business 286.07
54352 06/24/2010 Layne Christensen Company 50,888.59 Well Optgimiztn prog pay
54353 06/24/2010 Liebert Cassidy Whitmore 2,000.00
54354 06/24/2010 Malcolm Pirnie, Inc. 8,551.00
54355 06/24/2010 Marina Landscape, Inc 841.47
54356 06/24/2010 Matt Ostiz 96.00
54357 06/24/2010 Mc Cormick,Kidman & Behrens LLP 9,326.16
54358 06/24/2010 Mc Fadden-Dale Hardware 1,159.47
54359 06/24/2010 Mc Master-Carr Supply Co. 196.79
54360 06/24/2010 Merchants Building Maintenance LLG 5,99313
W61410 06/14/2010 Municipal Water District 744,229.68 Water purchase April 2010
54362 06/24/2010 MWH Americas, Inc. 69,907.14 Highlnd Booster May 2010
54361 06/24/2010 MWH Soft Inc 1,600.00
54363 06/24/2010 NCO Receivables Management Solutions 73.98
54364 06/24/2010 Nic key Petroleum Co 3,203.35
54365 06/24/2010 Office Solutions 789.99
54366 06/24/2010 One Source Distributors, LLC 2,920,25
54367 06/24/2010 ONLINE Collections 54.96
54368 06/2412010 Orange County - I W M D 771.42
54369 06/24/2010 Change County Register 304.00
54371 06/24/2010 Pacific Communications Tech 2,788.20
54372 06/24/2010 Pacific Hydrotech Corporation 167,944.50 Hidden Hills prog pay May 2010
54373 06/24/2010 Pacific Safety Council 8,900.00
54374 06/24/2010 Peggy McClure 840.00
54375 06/24/2010 Placentia Disposal #676 506.76
54376 06/24/2010 Plumbers Depot Inc. 45130
54377 06/24/2010 Plumbing And Industrial Supply 725.65
54379 06124/2010 R J Services, Inc 989.00
54378 06/24/2010 Raftelis Financial 6,987.87
54380 06/24/2010 Sanders Paving, Inc. 30,660.00 Asphalt Repr Well 15,Chino HII
54370 06/24/2010 SARBS 472.08
54381 06/24/2010 SC Fuels 1,173.06
54382 06/24/2010 Scott W. Moulton 3,463,75
54383 06/24/2010 Shred-it USA Inc 72.15
54384 06/24/2010 South Coast AQMD 110.00
54385 06/24/2010 Southern Calif Edison Co. 212.58
54:386 06/24/2010 Southern Calif Gas Co. 16,084.66
54387 06/24/2010 Stacy Bavol/Petty Cash 41.25
54388 06/24/20110 Staples Business Advantage 400.68
54389 06/24/2010 TDC Group Inc 1,500.00
54390 06/24/2010 Tetra Tech, ISG 12,759.64
54391 06/24/2010 Underground Service Alert 168.00
54392 06/24/2010 United industries 2,365.18
54394 06/24/2010 Vernon Wireless 512.14
54395 06/24/2010 Village Nurseries 52.47
54396 06/24/2010 Wells Supply Co 5,424.45
54397 06/24/2010 West Coast Safety Supply Co 2,832.51
54398 06/24/2010 Xerox Corporation 1,701.90
54399 06/24/2010 Yorba Linda Chamber 595.00
54400 05/24/2010 Yorba Linda Hardware 18.11
54401 05/24/2010 Zane Woller 134.00
Total $1,749,558.31
June 24, 2010
CHECK NUMBERS:
Computer Checks 54301 - 54401 $ 986,688.13
WIRES:
W-61410 MWDOC $ 744,229.68
W-62410 1 ST Enterprise Bank $ 18,640.50
$ 762,870.18
TOTAL OF CHECKS AND WIRES $ 1,749,558.31
PAYROLL NO. 12:
Computer Checks 4526 4532
Manual Checks 4533 4541 $ 239,407.61
DISBURSEMENT TOTAL: $ 1,988,965.92
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JUNE 24, 2010
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
Total Budget: $5,500,000
To: Board of Directors Cost Estimate: $5,500,000
Funding Source: ID No. 2 GO Bonds
From: Pat Grady, Assistant General Account No: 401-2700
Manager
Job No: 200028
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 13 for Construction of the Hidden Hills Reservoir Project
SUMMARY:
Construction is proceeding on schedule. Work includes construction of a 2.0 million gallon buried
concrete reservoir, upgrades to the Santiago Booster Pump Station, an all-weather access road and
pipeline appurtenances to the reservoir site.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 13 in the net amount of $167,944.50 to
Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No.
200028.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 13, in the amount of $186,605.00 for work completed through May 31, 2010.
During this period, the contractor completed the installation of inlet/outlet piping at the reservoir and
began backfill of the structure walls. The contractor also continued work on roof structures. Site
electrical work continued with conduit installation in the access road. The status of the construction
contract with Pacific Hydrotech Corporation is as follows:
. The current contract amount is $5,015,485.86 and 416 calendar days starting May 11, 2009
(which includes $3,027.86 in authorized change orders and approved time extensions of an
additional 16 calendar days).
. If approved, Progress Payment No. 13 is $186,605.00 (3.7% of the total contract amount),
less 10% retention of $18,660.50 for a net payment of $167,944.50.
. Total payments to date including retention are $4,215,793.00 (84.1% of the total contract
amount).
. As of May 31, 2010, 386 calendar days were used (92.8% of the contract time).
YLWD staff have reviewed the contractor's progress payment and recommend approval. A copy of
Progress Payment No. 13 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
The Board has approved twelve progress payments to date for this project, the last of which was
approved May 13, 2010.
ATTACHMENTS:
Pacific Hydrotech PPR 13.pdf Pacific Hydrotech PPR 13 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 5-0
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Bidden Hills Reservoir PROGRESS PAY REQUEST NO. 013
LOCATION Yorba Linda, CA PROJECT NO. J-2€0028 WAGE 1 OF 1 PAGES
CONTRACTOR Pacific Hydrotech DATE June 3, 2010
ORIGINAL. CONTRACT AMOUNT: $ 5,012,458.00
AUTHORIZED CHANGE: ORDERS: 3,027.86
REVISED CONTRACT AMOUNT: 5,015,485.86
PROGRESS PAY ESTIMATE FOR PERIOD May 1, 2010 TO May 31, 2010
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 4,029,188,00 $ 186,605.00 $ 4,215,793.00
CHANGE ORDER WORK COMPLETED $ - $ - $
TOTAL VALUE OF WORK COMPLETED $ 4,029,188.00 $ 186,605.00 $ 4,215,793.00
LESS RETENTION 10% $ 421,579.30
LESS OTHER DEDUCTIONS Electronic Wire Fees $ 260 00
NET EARNED TO DATE $ 3,7947213.70
LESS AMOUNT PREVIOUSLY PAID $ 3,626,269.20
BALANCE DUE THIS ESTIMATE $ 167,944.50
NOTICE TO PROCEED Ma 11, 2009
COMPLETION TIME 400 CALENDAR DAYS
APPROVED TIME EXTENSIONS 16 CALENDAR DAYS
TOTAL CONTRACT TIME 416 CALENDAR DAYS
TIME EXPENDED TO BATE 386 CALENDAR (JAYS
TIME REMAINING 30 CALENDAR DAYS
r^ _
REQUESTED BY: DATE: 06/10/10
Ronald Wiebe, Project Coordinator, Pacific Hydrotech
APPROVED BY: Y.r
f Cr) 1: ~ DATE: td ' I D I0
t~ Jews Sosa, on~truction Inspector, YLWD
V
APPROVED BY, DATE:
Steve Conklin, Engineering Manager, YLWD
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
Total Budget: $590,000
To: Board of Directors Cost Estimate: $550,000
Funding Source: All Water Funds
From: Pat Grady, Assistant General Account No: 101-2700
Manager
Job No: 200711
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Final Progress Payment No. 2 for Well 20 Drilling
SUMMARY:
Well 20 drilling work is complete, which included drilling of the well hole, placement of the well
casing and gravel fill, and well development and testing. Submitted for consideration is Final
Progress Payment No. 2.
STAFF RECOMMENDATION:
That the Board of Directors approve Final Progress Payment No. 2 in the net amount of $21,363.75
to Bakersfield Well & Pump Co. for drilling of Well 20, Job No. 200711; authorize staff to file the
Notice of Completion and release the retention thirty-five days following recordation if no liens have
been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one
year if no defects have been found.
DISCUSSION:
In accordance with the contract documents, Bakersfield Well & Pump Co. (BW&P) submitted a
request for Progress Pay No. 2 for the period ending May 31, 2010. This progress pay request
includes payment for well development, drawdown testing, discharge testing and other
miscellaneous construction items. The status of the construction contract with BW&P is as follows:
. The contract amount is $367,291.00 and 60 calendar days.
. If approved, Final Progress Payment No. 2 is $23,737.50 (6% of the contract total) less 10%
retention of $2,373.75 for a net payment of $21,363.75.
. Total payments to date including retention are $349,037.00 (94% of the total contract
amount). If Progress Payment No. 2 is approved, total payments including retention will be
$349,037, which is $18,254 less than the contract amount. This is because less well-
development testing was required than included in the bid.
. The well drilling work is complete and BW&P is demobilized from the site.
Staff and CDM, the District's construction management consultant, reviewed the progress payment
request and recommend payment. A copy of Final Progress Payment Request No. 2 is attached for
your information.
PRIOR RELEVANT BOARD ACTION(S):
On February 11, 2010, the Board approved Award of contract for Drilling Well No. 20 to Bakersfield
Well & Pump Co.
ATTACHMENTS:
W20 Final ProgressPayReport-FullySigned 06-08
Well 20 Final Progress Pay Report Backup Material
2010. pdf
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 5-0
YQRBA LINDA WATER DISTRICT FINAL PROGRESS PAY REPORT
PROJECT Weli 20 Drilling PROGRESS PAY REQUEST NO. 002
LOCATION Anaheim, CA PROJECT NO. 200711 PAGE 1 OF 1 PACES
CONTRACTOR Bakersfield Well & Pump Co. DATE 06/0 812 0 1 0
ORIGINAL CONTRACT AMOUNT: $ 367,291.00
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: $ 367,291.00
PROGRESS PAY ESTIMATE FOR PERIOD Ma 1, 2910 TO May 31, 2010
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED 5 325,299.50 $ 23,737.54 $ 349,637.00
CHANGE ORDER WORK COMPLETED $ $
TOTAL VALUE OF WORK COMPLETED $ 325.299.54 S 23,737.50 $ 349,037.66
LESS RETENTION 10% $ 34903.70
LESS OTHER DEDUCTIONS Electronic Wire Fees $ - I
NET EARNED TO DATE $ 314.133.30
LESS AMOUNT PREVIOUSLY PAID $ 292,769 55
BALANCE DUE THIS ESTIMATE $ 21,363.75
NOTICE TO PROCEED Mareh 22, 2010
COMPLETION TIMF_ 60 CALENDAR DAYS
APPROVED TIME EXTENSIONS 0 CALENDAR DAYS
TOTAL CONTRACT TIME 60 CALENDAR DAYS
TIME EXPENDED TO DATE 60 CALENDAR DAYS
TIME REMAINING 0 CALENDAR DAYS
REQUESTED BY. DATE:
I C Zimm er, V F ak sfield Well & PuRnp Co-
RECOMMENDED 1t ~ DATE:
BY: v
Anthony a o, rye t Manager, Yl_WD _
i
APPROVED BY: ~n DATE:
Steve Conklin, Engineeri Manager, YLWL)
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
Total Budget: $190,000
To: Board of Directors Cost Estimate: $51,000
Funding Source: All Water Funds
From: Pat Grady, Assistant General Account No: 101-2700
Manager
Job No: 200813
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A
Project Manager
Subject: Well 5 Pump Installation for the Well Rehabilitation Project
SUMMARY:
Work is essentially complete on installation of a new pump and appurtenances for the rehabilitation
of Well 5.
STAFF RECOMMENDATION:
That the Board of Directors ratify payment to Layne Christensen Company, in the amount of
$50,888.59, for work completed to date for the Well 5 pump installation.
DISCUSSION:
Work is continuing on the District's Well Optimization Project, to maximize the life and production of
our existing wells. Work on Well 5 included video-inspection, cleaning, test-pumping, and new pump
installation. The pump installation was performed by Layne Christensen, under the supervision of
our consultant, CDM, and District staff. The pump was tested and is pumping at a sustained flow
rate of approximately 2,200 GPM. Work remaining includes modifications to the head shaft and
drive gear that connects to the gas engine.
PRIOR RELEVANT BOARD ACTION(S):
1. On December 11, 2008, the Board authorized approval of a contract with General Pump
Company for well rehabilitation services.
2. On August 6, 2009, the Board approved Change Order 1 with General Pump Company to
provide and install a new water-lubed pump at Well 12 for $56,973.39.
3. On January 14, 2010, the Board approved Change Order 4, in the amount of $36,185 for
General Pump Company, to conduct test pumping as part of Well 5 rehabilitation.
4. On April 8, 2010 the Board approved a contract with Layne Christensen Company to install
the pump and appurtenances at Well No. 5 in accordance with previous test pump results, for
$51,249.
ATTACHMENTS:
!blame: Description: Type:
W5 Signed Progress Pay Report 06-08-2010.pdf Well 5 Progress Pay Report #1 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 5-0
Y+C'RBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Well v Pump Installation PROGRESS PAY REQUEST NO. 001
LOCATION Placentia, CA - PROJECT NO, 2GO813 PAGE 1 OF 1 PAGES
CONTRACTOR _Layne Christensen Company GATE 0610712010
ORIGINAL CONTRACT AMOUNT_ $ 51,249.00
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: $ 661,249.00
PROGRESS PAY ESTIMATE FOR PERIOD April 1, 21310 TO Ma 31, 2010
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ - $ 50.888,59 $ 50.888.59
CHANGE ORDER WORK COMPLETED $ - $ - $ -
TOTAL VALUE OF WORK COMPLETED $ - $ 50,888.59 $ 50,88$.59
LESS RETENTION 10% $ -
LESS OTHER DEDUCTIONS Electronic Wife Fee: $ -
MET EARNED TO DATE $ 50,8118.59
LESS AMOUNT PREVIOUSLY PAID $ -
BALANCE DUE THIS ESTIMATE $ 54,888.59
NOTICE TO PROCEED April 8,- 2010
COMPLETION TIME 30 CALENDAR DAYS
APPROVED TIMFi EXTENSIONS D CALENDAR DAYS
TOTAL CONTRACT TIME 30 CALENDAR DAYS
TIME EXPENDED TG DATE 30 CALENDAR DAYS
TIME REMAINING 0 CALENDAR DAYS
REQUESTER BY: DATE.
Dennis 5 er• Awount Manager, Layne Christensen Co_
ECOMMENDED DATE:
R
BY-
Anthony a Sr. oleciJu)anager, YLVfD
711" 4
APPROVED BY: DATE:
- teue Co in, pIneering Manager, YLWD
ITEM NO. 8.6
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: No
To: Board of Directors
From: Pat Grady, Assistant General
Manager
Presented By: Gina Knight, Human Resources Dept: Human Resources/Risk
Manager Management
Reviewed by Legal: No
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Damage Claim Filed by Valerie Valardi
SUMMARY:
The District received the attached claim seeking property related damages as a result of a water line break in
the claimant's neighborhood.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim and refer it to ACWA/JPIA.
COMMITTEE RECOMMENDATION:
At its meeting held June 4, 2010, the Personnel-Risk Management Committee discussed this item and
supported staff's recommendation that the Board of Directors reject the claim and refer it to ACWA/JPIA.
DISCUSSION:
On May 18, 2010, the District received a claim from Valerie Valardi requesting reimbursement in the amount
of $14,782 for property damages allegedly caused when a 12-inch water pipeline ruptured in March. The
incident occurred at
Staff investigated and reviewed the submitted claim. The claimant states there was flooding in the front and
rear of both her properties causing damage to the driveway at and also damaging the
landscaping at due to a water main break that occurred on March 27, 2010. The
claimant is requesting $14,447 for driveway replacement and $335 for repair of landscaping and
replacement of crushed sprinklers.
Based on staff's investigation and the documents submitted by claimant, staff is recommending the claim be
rejected and referred to ACWA/JPIA for further processing.
ATTACHMENTS:
Name : Les ri~ti n: I-ype:
Agenda_Attachment.doc Agenda Attachment Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
6/24/2010
RC/JS 5-0
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
(
t
4
.
.
,
'
ITEM NO. 8.7
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: No
To: Board of Directors
Funding Source: All Water Funds
From: Pat Grady, Assistant General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: No
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Damage Claim Filed by David Ip
SUMMARY:
The District received the attached claim seeking property related damages as a result of alleged
damage to the water supply line to the claimant's house by a District employee.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim and refer it to ACWA/JPIA.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee at its meeting held June 4, 2010, discussed the item
and supports staff's recommendation that the Board of Directors reject the claim and refer it to
ACWA/J P IA.
DISCUSSION:
On May 18, 2010, the District received a claim from David Ip requesting reimbursement in the
amount of $1,001.55 for damages caused by a leak from the water supply line to his home. The
incident occurred at
Staff investigated and reviewed the submitted claim. The claimant reported water seeping out of the
pavement in front of his home. The District was called, inspected the street and performed
necessary repairs. The claimant alleges there was damage to the water pipe outside the meter box,
which was caused when District employees used a backhoe to dig up the street and excavate under
the existing piping in order to install new piping and a connection to the claimant's meter box. The
pipe in question is polyethylene pipe, which was installed by the builder and which is no longer
available. Subsequently, on April 18, 2010, there was subsidence in the area of landscaping next to
the driveway. A contractor was called. Claimant has submitted an invoice for $590.00 for the work
performed and a receipt for $411.55 for materials he purchased for use by the contractor.
Based on my investigation and the documents submitted by claimant, staff requests the Board of
Directors reject the claim and refer it to ACWA/JPIA.
ATTACHMENTS:
Name: Description: Type:
Agenda Attachment.doc Agenda Attachment Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/JS 5-0
PLEASE CONTACT YLWD RECORDS DIVISION
FOR THIS ATTACHMENT
(714) 701-3101
records@ylwd.com
�
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: June 24, 2010
Total Budget: $46M
To: Board of Directors
Funding Source: All Funds
From: Pat Grady, Assistant General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: No
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Proposed Budget for Fiscal Year 2010/11
SUMMARY:
Attached for the Board's review and consideration is the District's Budget for FY 2010/11. The
Budget allocates employee and financial resources to accomplish the District's mission and vision
statements. It presents a framework and financial plan for responsibly carrying out the programs
and capital projects that administer, operate, maintain, protect, and replace the assets required to
provide a safe and reliable public water and sewer system.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-16 Adopting the Budget for FY 2010/11 and
Rescinding Resolution No. 09-06.
COMMITTEE RECOMMENDATION:
Each standing committee reviewed the information for sections of the budget that fall under their
jurisdiction. In addition, the Finance-Accounting Committee reviewed and discussed minor changes
made to the budget subsequent to the draft presentation to the Board on May 27, 2010. The
Finance-Accounting Committee supports the staff- recommended revisions.
DISCUSSION:
The changes made to the budget since the draft budget was presented to the Board include:
. Adding a part-time GIS Technician in the Salaries and Benefits section, in the amount of
$29,909, to assist in updating the District's GIS system in order to complete the water rate
study that is currently underway.
. Removing an assumption that sewer would be allocated 9% ($108,000) of the property tax
money received in the year and adding that revenue back into the water fund.
. Adding $22,000 to the Vehicle Equipment and Capital Outlay to purchase GPS equipment for
the District fleet - this change allowed removal of $40,000 in the IT Supplies and Services
budget identified for leasing this equipment, in exchange for a $20,000 contract in the current
year.
. Merging the supplies and services detail line item "Collection Agency Fee" into Professional
Services.
The culmination of these changes is minimal, with a net negative effect of $31,910, or one tenth of
one percent (0.1 from the previously presented draft budget.
The Executive Summary (starting on page 7) provides an overall summary of the FY 2010/11
Budget. In general, this budget identifies $46 million in total outlay this next fiscal year, including
$13.5 million for capital projects and $32.5 million in operating expenses, depreciation, debt
obligations and vehicle and equipment outlay.
Offsetting the $32.5 million in outlay is $29.1 million in revenue, creating a shortfall of $3.4 million.
This revenue includes a pass-through increase in variable water costs. The Board remains
consistent in its decision to not fully fund depreciation expense at this time. The budget reflects this
decision, and therefore, the District will operate with a planned net deficit for FY 2010/11.
PRIOR RELEVANT BOARD ACTION(S):
Each standing committee reviewed the section of the budget that falls under that Committee's
jurisdiction. The Board of Directors reviewed the preliminary budgetary figures for FY 2010/11 at a
special workshop held on April 30, 2010. The the Finance-Accounting Committee reviewed and
supports the changes staff made since the Board received and considered the complete draft
budget, at their meeting on May 27, 2010.
ATTACHMENTS:
Resolution No. 10-16.doc Resolution No. 10-16 Budget FY 2010/11 Backup Material
Full Budget Document FY2010-11 FINAL.pdf FY 2010/11 Budget Backup Material
Org Chart FY 2010-11.pdf Org Chart Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
MB/RC 5-0 Roll Call
RESOLUTION NO. 10-16
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2010/11
AND RESCINDING RESOLUTION NO. 09-06
WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal
Year 2010/11; and
WHEREAS, on May 27, 2010, the proposed "Draft" Budget for Fiscal Year 2010/11
was presented and reviewed at a regular meeting of the Board of
Directors of the District; and
WHEREAS, the "Final" Budget for Fiscal Year 2010/11 was presented and considered
by the Board of Directors at a regular meeting on June 24, 2010; and
WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal
Year 2010/11, and rescind Resolution No. 09-06.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Budget for Fiscal Year 2010/11, set forth in Exhibit "A" attached
hereto, is hereby approved and adopted.
Section 2. The Budget for Fiscal Year 2010/11, including the Budget Authority
Guidelines recommended to administer the budget, set forth in Exhibit "B"
and attached hereto, is in full force and effect beginning July 1, 2010, and
continuing until this Resolution is rescinded by the Board of Directors.
Section 3. That Resolution No. 09-06 is hereby rescinded effective July 1, 2010.
PASSED AND ADOPTED this 24th day of June 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
Resolution No. 10-16 Adopting the Budget for FY 2010/11 1
ATTEST:
Pat Grady, Assistant Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 10-16 Adopting the Budget for FY 2010/11 2
Yorba Linda
Water District
Budget
Fiscal Year 2010/11
Yorba Linda Water District FY 2010/11 Budget
Table of Contents
Executive Summary 7
Budget Authority Guidelines (Exhibit „B„) 15
Organizational Structure 16
Budget Assumptions 17
Summary of Income and Total Outlay (Water and Sewer) 21
Distribution of Expenses and Outlay 22
Reserves & Funding Sources 23
Revenues & Expenses (Water and Sewer) 24
Revenues & Expenses (Water) 26
Distribution of Variable Water Costs 28
Historic Variable Water Costs 29
Revenues & Expenses (Sewer) 30
Personnel Summary (All Departments) 32
FY 2010/13 Capital Improvement Projects 33
FY 2010/13 Capital Replacement Projects 34
Capital Projects Program (FY2010/11) 35
Vehicles and Capital Equipment (FY 2010/11) 39
Board of Directors 41
Board of Directors Programs & Responsibilities 42
Board of Directors Budget 43
Board of Directors Budget Detail (FY 2010/11) 44
Page 12
Yorba Linda Water District FY 2010/11 Budget
Administration 45
Administration Department Organization Chart 46
Administration Programs & Responsibilities 47
Administration Personnel Summary 49
Administration Department Budget (FY 2010/11) 50
Administration Budget Section Detail (FY 2010/11) 51
Administration Section 51
Administration Budget Section Detail (FY 2010/11) 52
Public Affairs Section 52
Engineering 53
Engineering Department Organization Chart 54
Engineering Programs & Responsibilities 55
Engineering Personnel Summary 58
Engineering Department Budget (FY 2010/11) 59
Engineering Budget Section Detail (FY 2010/11) 60
Administration Section 60
Engineering Budget Section Detail (FY 2010/11) 61
Planning & Design Section 61
Engineering Budget Section Detail (FY 2010/11) 62
Construction Section 62
Engineering Budget Section Detail (FY 2010/11) 63
Water Quality Section 63
Finance 64
Page 13
Yorba Linda Water District FY 2010/11 Budget
Finance Department Organization Chart 65
Finance Sections and Responsibilities 66
Finance Personnel Summary 69
Finance Department Budget (FY 2010/11) 70
Finance Budget Section Detail (FY 2010/11) 71
Administration Section 71
Finance Budget Section Detail (FY 2010/11) 72
Accounting Section 72
Finance Budget Section Detail (FY 2010/11) 73
Customer Service/Billing Section 73
Finance Budget Section Detail (FY 2010/11) 74
Meter Reading Section 74
Human Resources 75
Human Resources Department Organization Chart 76
Human Resources Programs and Responsibilities 77
Human Resources Personnel Summary 79
Human Resources Department Budget (FY 2010/11) 80
Human Resources Budget Section Detail (FY 2010/11) 81
Administration Section 81
Human Resources Budget Section Detail (FY 2010/11) 82
Risk Management Section 82
Human Resources Budget Section Detail (FY 2010/11) 83
Safety Section 83
Page 14
Yorba Linda Water District FY 2010/11 Budget
Information Technology 84
Information Technology Organization Chart 85
Information Technology Programs & Responsibilities 86
Information Technology Personnel Summary 88
Information Technology Department Budget (FY 2010/11) 89
IT Budget Section Detail (FY 2010/11) 90
Information Systems Section 90
IT Budget Section Detail (FY 2010/11) 91
Information Systems Section (Con't) 91
IT Budget Section Detail (FY 2010/11) 92
Information Systems Section (Con't) 92
IT Budget Section Detail (FY 2010/11) 93
GIS Section 93
IT Budget Section Detail (FY 2010/11) 94
SCADA Section 94
IT Budget Section Detail (FY 2010/11) 95
SCADA Section (Con't) 95
Operations 96
Operations Department Organization Chart 97
Operations Programs & Responsibilities 98
Operations Personnel Summary 101
Operations Department Budget (FY 2010/11) 102
Operation Budget Section Detail (FY 2010/11) 103
Page 15
Yorba Linda Water District FY 2010/11 Budget
Administration Section 103
Operation Budget Section Detail (FY 2010/11) 104
Water Operation & Maintenance Section 104
Operation Budget Section Detail (FY 2010/11) 105
Sewer Operation & Maintenance Section 105
Operation Budget Section Detail (FY 2010/11) 106
Water Production Section 106
Operation Budget Section Detail (FY 2010/11) 107
Mechanical Services Section 107
Operation Budget Section Detail (FY 2010/11) 108
Facilities Maintenance Section 108
Page 16
Yorba Linda Water District FY 2010/11 Budget
Executive Summary
To the Board of Directors:
I am pleased to submit the Yorba Linda Water District FY 2010/11 Draft Budget. The purpose
of this document is to identify the resources needed to accomplish the goals and objectives of
the District over the next fiscal year, and to present the financial health of the District in a clear
and concise manner for both the Board of Directors and the general public.
The following are highlights of achievements completed in FY 2009/10, a financial forecast of
the District heading into the upcoming fiscal year and a summary of the goals and objectives
for FY 2010/11:
FY 2009/10 Highlights & Accomplishments
Capital Improvement & Replacement Projects Completed
• Zone Reconfiguration Project
• Lakeview Sewer Lift Station Upgrades
• Water Quality Mixer at Camino De Bryant Reservoir
• Solar Panel Pilot Project
CIP/CRP's in Construction and on Schedule throughout the Year
• Hidden Hills Reservoir
• Santiago Booster Pump Station
• Highland Reservoir
• Well No. 20 Drilling
Forward Planning Efforts
• Asset Management Plan Completed
• Grant Funding Received & Recycled Water Study Initiated
• OCWD Annexation Initiated
• Cost of Service and Water Rate Alternatives Study Initiated
• Commenced Sewer Master Plan Study
Customer Service Enhancements
• Lock Box Service for Customer Payments
• Online Bill Pay Implemented
• Created New "Customer-Friendly" Water Bill Statement
• Purchased Mobile Water Pump & Generator for Enhanced Emergency Readiness
• Hosted Enhanced Emergency Response Training & Exercises with Local Agencies
• Implemented Enhanced Social Media Program
• Increased traffic to the District's website
Page 17
Yorba Linda Water District FY 2010/11 Budget
Business Integration and Software Solutions Implemented
• GIS Conversion Completed
• Financial Software on Schedule for Completion
• Utility Billing Software Completed (est. June 2010)
• SCADA System Conversion Completed
• Brought Integrated Payroll Processing Back in House
Other Positive District Activities
• Developed & Implemented Various Policies
• Improved & Implemented Several Standard Operating Procedures
• Received Positive Auditors Letter for FY 2008/09
• Received Bond Rating Upgrade to "AX from Fitch Ratings
• Successfully Recruited Water Quality Engineer, Finance Director, Public Information
Specialist, Accounting Assistant II and Storekeeper
FY 2009/10 Financial Forecast
For the year ending June 30, 2010, staff is anticipating a combined loss of $3,429,490 for the
water and sewer enterprises, including vehicle equipment & capital outlay and principal on long
term debt. These figures include total depreciation expenses in the amount of $5,017,876.
Please refer to the Summary of Income and Total Outlay for supporting information (pg. 23).
Beginning July 1, 2009, the total funds (cash) available for both operations and capital projects
were $47.2 million. Staff is forecasting these funds to be $32.1 million by June 30, 2010, for a
total reduction of $15.1 million for FY 2009/10. Please see the Reserves and Funding Sources
table for supporting information (pg. 25).
For the upcoming FY 2010/11, the following goals and objectives have been established:
FY 2010/11 Goals & Objectives
Key Business Objectives
• Complete Cost of Service/Rate Structure Alternatives Study
• Develop Five-Year Financial Plan
• Implement a Financial Reserve Policy
• Execute MOU and Complete CEQA for OCWD Annexation
• Complete IT Business Systems Implementation
• Initiate AWWA/WEF QualServe Utilities Benchmarking & Efficiencies Program
• Install Vehicle Fleet GPS Program
• Support Sewer Service Area Development
• Complete Urban Water Management Plan Update
Page 18
Yorba Linda Water District FY 2010/11 Budget
Customer Service Improvements
• Support Expanded Online Bill Pay
• Implement Enhanced Public Affairs and Outreach Program
• Support Water Conservation Program
Capital Improvement & Replacement Projects
• Complete Hidden Hills Reservoir
• Complete Highland Reservoir
• Equip Well No. 20
• Complete Sewer Master Plan
• Complete Ohio Street Pipeline Replacement
• Commence Construction of Highland Booster Pump Station Improvements
• Complete Design of Palm Avenue Booster Pump Station
For the forthcoming 2010/11 fiscal year, one primary factor will affect an increase in the
expenses of the District. This factor is the cost of water YLWD pays to the Municipal Water
District of Orange County (MWDOC) for import water and assessments. MWDOC's cost is
primarily based on the cost of water they receive from the Metropolitan Water District of
Southern California (MWD). MWD has adopted two 7.5% rate increases, the first effective
January 1, 2011, and the second effective January 1, 2012. In response to that commodity
charge increase, the Board has authorized staff to include in this budget a pass through rate
increase on the monthly service charge to take effect on August 1, 2010. Both the water cost
from the MWD rate increase and revenue received from the pass through increase are
approximately $400,000 in the FY 2010/11 budget.
As practical as possible, staff has instituted additional cost saving measures in this FY 2010/11
budget to reduce or maintain expenses while maintaining, or in some cases, increasing the
level of service to our customers. These cost reductions and service improvements include
the following:
• The number of authorized full time employees has been reduced by one position
• Four authorized positions remain vacant and will not be funded in FY 2010/11
• The total number of vehicles in the District's fleet will be reduced by two
• Online bill pay and web-based bill viewing are available and used by approximately
12% of all customers, with the number continuing to grow
• Web based agenda posting and report downloading have been improved
• Increased customer service outreach, public information and programs supporting
water conservation and water use efficiency
• Supplies & Services costs down by $480,000 from FY 2009/10 budget
• Vehicle Equipment & Capital Outlay reduced by $290,000 from FY 2009/10
Page 19
Yorba Linda Water District FY 2010/11 Budget
Budget Process
Preparation of this budget was accomplished with the feedback from four of the District's
standing committees and from the full board through a budget workshop.
The respective committees reviewed and discussed the following:
Finance-Accounting Committee:
District's operating and non-operating revenues and expenses
Personnel-Risk Management Committee:
Personnel needs for the upcoming year
Planning-Engineering-Operations Committee:
Capital improvement, repair and replacement projects
Public Information-Technology Committee:
Information technology and public information budgets
On April 30, 2010, a Board Workshop was held to discuss the preliminary budget numbers.
FY 2010/11 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2010/11 amount to $29.1 million,
an increase of $2.6 million from the revenues forecasted for FY 2009/10. The major
differences are comprised of the following:
Effect of Prior Rate Increase ($2.2 million)
With the previous rate increase taking effect on September 14, 2009, the District received
additional revenue for only nine and one-half months during the current FY 2009/10. For FY
2010/11, however, the District will receive all twelve months of additional revenue, including
two and one-half months during the summer, high-usage period. These additional months are
expected to generate the $2.2 million, over and above the effects of the rate increase effective
through FY 2009/10.
Pass-Through Rate Increase ($400,000)
The current year budget includes the assumption of a $1.53 increase on the monthly service
charge, effective August 1, 2010, passing through MWD's two upcoming rate increases. The
current year effect of the pass through increase raises an additional $400,000.
Page 1 10
Yorba Linda Water District FY 2010/11 Budget
Expenses & Outlay
Total expenses & outlay (excluding CIP and CRP projects) budgeted for upcoming FY 2010/11
is $30.2 million, an increase of $800,000 from the FY 2009/10 forecasted results. The
following summarizes the significant changes:
Variable Water Costs ($410,000 increase)
The District's variable water costs will continue to increase primarily due to another substantial
increase in the water rate the District pays to MWDOC for imported water. MWDOC's increase
is primarily a pass through from the substantial increase in MWD rates.
Salaries & Benefits ($270,000 increase)
This amount includes merit increases and reclassifications for those employees who may
qualify throughout the year, minor increases from CalPERS, medical, dental, and vision
premiums, and the assumption that all funded positions will be filled for an entire fiscal year. It
also includes a $100,000 increase in retiree benefits, in accordance with the Governmental
Accounting Standards Board's (GASB) Statement No. 45. These figures do not currently
including any COLA (Cost of Living Adjustment) increase for FY 2010/11 or other increases
that may be negotiated with the District's Employees Association.
Depreciation ($480,000 increase)
As the District continues to complete and close out large projects, an increase of depreciation
will occur for the upcoming fiscal year.
Vehicle Equipment & Capital Outlay ($290,000 decrease)
This amount is due to a reduction from the higher than average outlay identified in FY 2009/10.
Supplies & Services ($480,000 decrease)
These decreases are the result of the District making an active effort to lower expenditures in
areas such as Travel & Conferences, Professional Development, Advertising and Community
Events.
Capital Expenditures
The District's capital outlay program includes recommendations for capital improvement and
replacement projects (CIP's and CRP's), along with vehicle and equipment acquisitions with a
value of $5,000 or greater. The primary objectives of the capital outlay program is to replace
assets that have reached or surpassed their useful life, and to construct new projects that
assist the District in achieving higher service and reliability standards, decrease dependability
on imported water sources and improve long term operating efficiencies. The following
summarizes each major component of the program:
Page 111
Yorba Linda Water District FY 2010/11 Budget
Capital Improvement and Replacement Protects
Previously, the Board approved the FY 2007-2012 five-year capital improvement plan totaling
$57,701,500. These projects were identified to be funded with the 2003 and 2008 Series
Certificates of Participation (Revenue Bonds) in combination with annexation funds and other
reserves held by the District. At the start of FY 2009/10, additional projects, totaling
$21,960,000 were added to the five-year capital improvement plan. At the same time, some of
the original projects were completed and fell off the revised list. The uncompleted approved
projects have been carried over to an updated Three Year CIP/CRP program for FY 2010/13,
with the total project estimated values shown, along with the outlay anticipated to complete
these projects over the next three years.
Staff is recommending that additional replacement projects, in the amount of $2,121,000,
identified in the recently completed Asset Management Plan, be added to the CIP/CRP
program, for an estimated total of $46,018,000. Of this total, capital improvements amount to
approximately $41,726,000, while capital replacements subtotal $4,292,000. Approximately
$16,120,000 of the combined projects outlay is expected to be paid out by the end of the
current year, FY 2009/10 leaving a balance of approximately $32M in project improvements
left to be funded in this updated Three Year CIP/CRP Program. A portion of that total,
$14,078,000 is recommended for completion in the upcoming FY 2010/11 budget. Funding is
available for the FY 2010/11 and FY 2011/12 projects with existing capital reserve funds.
Beyond that, additional funds may be required to complete the entire CIP list. This will depend
on bid results and actual costs to complete the approved projects.
Personnel Discussion
As previously mentioned, the FY 2010/11 budget does not include a cost of living increase for
District employees, but does however include merit increases for those employees who qualify.
This amounts to approximately $73,000. It also includes the full actuarial cost for retiree
benefits, in the amount of $218,000, as required by GASB Statement No. 45. Fully funding this
amount increases the District's costs in Salary Related Expenses by $100,000 in the upcoming
year.
With the exception of the Maintenance Distribution Operator III and the GIS Technician, all
vacant positions will remain un-filled and will not be funded in FY 2010/11. The Maintenance
Distribution Operator III position will go into the recruitment phase in FY 2010/11. The GIS
Technician will be funded as one-half a position, not to include benefits, and will be filled with a
temporary employee. Currently, there are 81.5 authorized positions. Included in the budget is
the elimination of one unfilled position (Assistant Administrator 1).
While the District is currently in negotiations with the bargaining unit, these budgetary figures
are contingent upon a finalized Memorandum of Understanding.
Other personnel modifications include the following:
Page 1 12
Yorba Linda Water District FY 2010/11 Budget
• Reclassification of a Human Resources Manager to a Human Resources and Risk
Manager position, Range 36, no change in salary.
• Reclassification of the Public Information Specialist to a Public Information Officer
position, Range 30, no change in salary.
• Reclassification of the Geographical Information System (G.I.S.) Technician, Range 24,
to G.I.S. Administrator, Range 26.
• Reclassification of (3) Maintenance Worker I positions, Range 17 to Maintenance
Distribution Operator II, Range 20
• Reclassification of the Meter Services Representative position to a Meter Services Lead
position, Range 23, no change in salary.
Reserves and Funding Sources
Currently, the District has nine water and sewer enterprise-related funding sources. Attached
is a summary of these funding sources and their associated balances. Five of these funds are
restricted or designated specifically for capital projects including, COP Bonds 2008, Water
Capital Projects, Sewer Capital Projects, Water Emergency and Sewer Emergency.
Both the Water Emergency and the Sewer Emergency funds are non-restricted and were
established to fund unplanned, unbudgeted emergency repairs related to the water and sewer
system, respectively. The Water Emergency fund was established in FY 2009/10, with a
transfer of $2 million from the Annexation fund. The Sewer Emergency fund was established
in FY 2007/2008, with the Board of Directors' decision that approximately $1 per connection
per month would be set to fund this account. The Board also established at that time a Sewer
Emergency fund ceiling guideline of $1 million, after which any additional revenue generated
would be transferred to Sewer Capital Reserves.
The remaining three funds are the Water Restricted for Debt Service fund, which is used to
pay the Districts principal and interest payments and the Water and Sewer Operating funds
which are used to fund day-to-day operations and maintenance activities as identified in the
budget and as occur as actual expenses. These activities require cash, checks and wire
transfers on a regular basis and affect the District's cash flow.
Summary
The Water Enterprise is budgeted with a FY 2010/11 loss of $2.9 million (including vehicle
equipment & capital outlay and principal on long term debt service) under the current rate
structure and with depreciation of $4.4 million. This does not include CIP project expenditures,
which are funded separately with capital reserves and other identified funds. On a cash basis,
this budget will provide approximately $1.6 million at the end of the fiscal year.
Page 1 13
Yorba Linda Water District FY 2010/11 Budget
The Sewer Enterprise is budgeted with a FY 2010/11 loss of $577,000, with depreciation of
$615,000. This also does not include CIP project expenditures, which will require funding from
capital reserve funds and operating fund transfers. On a cash basis, this budget will provide
$37,000 at the end of the fiscal year.
A comprehensive Asset Management Plan (AMP) has been completed in the current FY
2009/10 to establish long term needs and objectives for funding asset replacements. This
study allows the Board of Directors and staff to engage more fully in funding needs and options
for future asset replacements and establish recommendations for a component of the water
rate that may partially or completely fund reserves and thereby establish financial security for
the future. While the current budget does not fully fund the AMP recommendations, even a
partial funding of the costs to replace assets and fund reserves is a positive step for the future
fiscal stability of the District.
Respectfully Submitted,
Ken Vecchiarelli
General Manager
Page 1 14
Yorba Linda Water District FY 2010/11 Budget
Budget Authority Guidelines (Exhibit "B")
The following budget authority guidelines are implemented for use in the administration of this
budget:
1. Board of Directors approval is required for expenditures from reserves.
2. Adopting the budget provides the authority for the staff to proceed with programs, activities,
purchases and capital projects within the limits of the cash flow and purchasing policy
resolution.
3. Significant program changes or service level changes require approval by the Board of
Directors.
4. The following reserve funds are currently restricted or designated for capital projects: COP
Bonds 2008, Water Capital Projects, Sewer Capital Projects, Water Emergency and Sewer
Emergency.
5. General Manager approval is required for transferring funds between department budgets.
6. Department manager approval is required for transferring funds within a department
budget.
7. Financial statements will be posted on a monthly basis and presented to the Finance
Accounting Committee. A summary financial statement will be presented to the Board of
Directors, for consideration, on a quarterly basis.
8. Payment of invoices, payroll, refunds and wires are presented to the Board of Directors for
consideration at each regular Board meeting.
9. The budget may need to be modified to reflect labor and benefit agreements and approved
by the Board of Directors.
10. Resolutions adopted by the Board of Directors are required for authorizing positions in the
service of the District and setting salary ranges for those authorized positions.
11. The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs. The General Manager is also
authorized to fill an approved and budgeted position that is vacated during the term of this
budget with a new employee at a lower or equal classification.
12. Nine percent of selected supplies and services, and salaries and benefits are allocated to
the sewer operating expenses.
13. Salaries and benefits of employees working on capital projects are charged directly to that
specific project, by way of job number.
14. Equipment purchases of $5,000 or less will be expensed, not depreciated.
Page 1 15
Yorba Linda Water District FY 2010/11 Budget
Organizational Structure
Page 1 16
Yorba Linda Water District FY 2010/11 Budget
Budget Assumptions
General Assumptions
• Operating Expenses and Revenues are divided into two enterprise funds - the Water Fund
and the Sewer Fund. Capital expenditures are also divided between these two funds,
accordingly.
• YLWD will strive to achieve a water loss factor no greater than 5% (the difference between
water purchased and water sold). This includes water used for water quality assurance
purposes, water distribution and sewer collection systems maintenance, fire protection
purposes, and unaccounted water losses due to water main leaks.
• It is anticipated the District will receive 92% of its share of the property tax revenue or
approximately $1.1 M.
• The State will pay back the borrowed 9% ad valorem property taxes with interest in FY
2013.
• No substantial energy increases are assumed for this fiscal year.
• Regular fuel is estimated to average $3.25 per gallon.
Water Related Assumptions
Revenues
• The District will provide potable water service to an average of 23,800 metered water
services, an increase of approximately 200 service connections.
• Water supply restrictions and associated water allocations will continue to mandate
conservation efforts, resulting in demands and water sales lower than historical norms.
• The Draft Budget assumes water demands based on 85% of historical water usage, or
15% yearly conservation based on the three-year average from FY 2006/07 - 2008/09.
The water budget assumes a yearly demand of 21,100 acre feet (AF).
• Water Revenues are calculated with the existing rate structure of $10.20 per month fixed
charge and $2.52 per billing unit used, which is 100 cubic feet (ccf) or approximately 750
gallons per billing unit. Effective August 1, 2010, the fixed charge will increase to $11.73.
Page 1 17
Yorba Linda Water District FY 2010/11 Budget
Variable Water Costs
• Variable Water Costs include treated and untreated import water purchased from Municipal
Water District of Orange County (MWDOC), groundwater purchased from Orange County
Water District (OCWD) and electric and gas utility costs (energy) to pump it throughout the
community. These expenses account for nearly one half of the total water operating
budget and vary with demands throughout the year.
• MWDOC's cost of service includes a fixed charge (connection charge) based on the
number of service connections (meters) in YLWD's service area and a demand
(incremental) charge added to the rates charged by Metropolitan Water District of Southern
California (MWD). These charges amount to $214,200 in this budget.
• MWDOC also charges a pass-through (with no additional increment) of MWD's Readiness
to Serve (RTS) and Capacity Charges. These charges amount to $533,400 in this budget.
• MWD's rate increases, effective January 1, 2011, will increase the cost of treated import
water from $701 /AF to $739/AF and untreated water from $484/AF to $532/AF.
• MWD's Water Supply Condition will remain at Level 3, with continued implementation of
their Water Supply Plan and Water Supply Allocation set at Level 2 - a 15% reduction in
historical imported water demands.
• Due to YLWD's increased ability to utilize local groundwater supplies, the effective import
water supply reduction equates to approximately 8% of YLWD's total water supply for a
ratio of 53% (import) to 47% (groundwater).
• YLWD's MWDOC allocation for import water will be approximately 12,320 AF.
• Approximately 10,800 AF of treated import water will be purchased from MWDOC
throughout the year at an average rate of $727/AF.
• Approximately 500 AF of untreated import water will be purchased from MWDOC
throughout the year at an average rate of $515/AF.
• Additional import water purchases up to 10% over allocation will be charged a rate of
$2,053/AF. Additional import water beyond 10% over allocation will be charged at
$3,367/AF.
• No import water purchases will be required at rates above allocation levels since YLWD's
customers have been responsive to demand management requirements through supportive
and responsible water conservation practices.
Page 1 18
Yorba Linda Water District FY 2010/11 Budget
• A total of 9,800 AF will be pumped from the groundwater basin to maximize the benefit of
the 62% basin production percentage (BPP).
• The District's groundwater production wells will continue to operate and produce potable
water up to the BPP.
• An additional 315 AF may be pumped from the basin with an additional basin equity
assessment (BEA) charge of $501/AF for a total cost of $750/AF. Additional groundwater
pumped above these limits will be surcharged an additional $2,400 for a total cost of
$3,150/AF.
• The difference between water purchases and water sales will be no greater than 5%. This
includes water used for water quality assurance purposes, water distribution and sewer
collection systems maintenance, fire protection purposes, uncollected delinquent accounts
and unaccounted for water losses.
Sewer Related Assumptions
• The Sewer Fund will be charged 9% of the administrative overhead.
• Sewer maintenance charges will remain fixed at $5.50 per month for single family
residential (SFR) accounts.
• The District will provide sewerage collection services to an average of 15,100 sewer
service connections.
Personnel Related Assumptions
• Salaries and benefits may require modification pending execution of labor agreements and
approved memorandums of understanding (MOU's).
• Merit increases and reclassifications amount to approximately $75,000 for those employees
who qualify based on established performance standards.
• The vacant Administrative Assistant position has been eliminated.
• The Human Resources Manager will continue to assume the duties and responsibilities of
Risk Management. The District's Safety, Training and Wellness Programs will continue to
be run and monitored through the HR Department.
Page 1 19
Yorba Linda Water District FY 2010/11 Budget
• The District will continue to hold four authorized positions vacant throughout the budget
year.
• Existing filled positions that become vacant throughout the year may be refilled at the
discretion of the General Manager in accordance with the authority granted by the Board of
D i rectors.
• The Budget assumes staffing levels at an average of 76 full time employees with benefits
throughout the year.
Page 1 20
Yorba Linda Water District FY 2010/11 Budget
Summary of Income and Total Outlay (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Sources of Income
Water Sales Revenue $ 23,027,872 $ 20,676,496 $ 25,672,831
Sewer Sales Revenue $ 1,160, 000 $ 1,189, 077 $ 1,112, 574
Property Tax Revenue $ 1,200, 000 $ 1,215,808 $ 1,206,000
Other Revenue $ 1,123,094 $ 1,401,895 $ 1,119,182
Total Income $ 26,510,966 $ 24,483,276 $ 29,110,587
Sources of Expenses
Supplies & Services $ 4,479,584 $ 3,254,143 $ 3,996,585
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salaries & Benefits $ 7,355,049 $ 7,288,420 $ 7,624,683
Depreciation $ 4,540,800 $ 4,734,225 $ 5,017,876
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Principal on Long Term Debt $ 825,000 $ 825,000 $ 855,000
Capital Equip. & Vehicle Outlay $ 628,500 $ 778,711 $ 334,550
Other $ 156,800 $ 161,389 $ 103,193
Total Expenses $ 32,226,970 $ 30,835,647 $ 32,540,077
Income Less Expenses $ (5,716,004) $ (6,352,371) $ (3,429,490)
Capital Projects Expenses
Capital Improvements $ 15,837,000 $ 13,249,201 $ 11,379,000
Capital Replacements $ 2,420,000 $ 366,200 $ 2,099,000
Total Capital Projects Expenses $ 18,257,000 $ 13,615,401 $ 13,478,000
Page 121
Yorba Linda Water District FY 2010/11 Budget
Distribution of Expenses and Outlay
Vehicles &
Equipt. ($.3M) Long Term Debt
9M) Capital Replacement
5°% Supplies &
Services ($4.01VI)
9%
Variable Water Costs
($12.7M)
, fti~
29°%
Depreciation ($5.01VI)
11%
Salaries & Benefits
Capital Improvement ($7.6M)
($11.3M) 17°%
26%
Page 22
Yorba Linda Water District FY 2010/11 Budget
Reserves & Funding Sources
Forecasted Budgeted
Balance Balance Balance Additions Balances
Ending Ending Ending (Deductions) Ending
Funding Sources Restriction Category 7/1/2009 4/30/2010 6/30/2010 FY 2010/11 6/30/2011
Water (Operating):
Operating Fund Operating Reserve 1,801,690 (171,272) (53,964) 1,429,012 1,375,048
Reserve for Debt Service Debt Service Payment 1,453,657 612,893 1,013,186 (136,223) 876,963
Water (Capital)
Annexation Fund Capital Reserve 4,766,729 - # - -
Water Emergency Emergency Reserve 2,048,767 2,053,153 2,054,379 (1,054,379) 1,000,000
Water Capital Projects Capital Reserve 149,500 18,361,590 # 17,611,590 (8,543,978) 9,067,612
COP Bond 2008 Reserved for Capital ^ 21,513,330 12,465,969 9,458,091 (3,894,000) 5,564,091
ID 1 Capital Reserve 4,332,005 - # - -
ID 2 Capital Reserve 9,159,402 - # - -
Sewer (Operating):
Operating Fund Operating Reserve 1,450,833 1,244,739 1,241,781 (1,098,140) 143,641
Sewer (Capital)
Sewer Emergency Emergency Reserve 371,271 523,081 553,441 446,559 1,000,000
Sewer Capital Projects Capital Reserve 188,729 189,133 189,325 679,779 869,104
Total of Funds $ 47,235,913 $ 35,279,286 $ 32,067,830 $ (12,171,370) $ 19,896,460
" Includes $2,147,096 that has been set aside by the fiscal agent in a reserve fund, and is unable to be spent down
. Includes a one-time transfer of $4,489,774 made from Annexation to Water Operating on July 29, 2009 to correct negative operating cash
# During the fiscal year ended June 30, 2010, Annexation, ID 1 and ID 2 were consolidated into the Water Capital Projects Fund
Page 1 23
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Water and Sewer)
FY 2009/10 FY 2009/10 FY 2010111
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 15,009,333 $ 13,215,818 $ 17,248,481
Water Revenue (Commercial) $ 1,578,296 $ 1,563,390 $ 1,522,341
Water Revenue (Landscape) $ 3,548,543 $ 2,997,999 $ 3,588,335
Monthly Service Charge $ 2,891,700 $ 2,899,289 $ 3,313,674
Sewer Charge Revenue $ 1,160, 000 $ 1,189, 077 $ 1,112, 574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 586,892 $ 692,087 $ 607,240
Total Operating Revenue $ 24,890,764 $ 22,673,660 $ 27,495,473
Revenue (Non-Operating)
Interest $ 7,500 $ 159,127 $ 156,000
Investments $ 140,000 $ - $ -
Property Taxes $ 1,200,000 $ 1,215,808 $ 1,206,000
Other Non-Operating Revenue $ 272,702 $ 434,681 $ 253,114
Total Non-Operating Revenue $ 1,620,202 $ 1,809,616 $ 1,615,114
Total Revenue $ 26,510,966 $ 24,483,276 $ 29,110,587
Page 1 24
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Water and Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 4,540,800 $ 4,734,225 $ 5,017,876
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 7,355,049 $ 7,288,420 $ 7,624,683
Supplies & Services
Communications $ 295,348 $ 279,674 $ 415,860
Contractual Services $ 1,101,345 $ 938,835 $ 768,485
Data Processing $ 127,635 $ 93,570 $ 120,435
Dues & Memberships $ 33,428 $ 28,815 $ 34,118
Fees & Permits $ 56,200 $ 55,746 $ 50,402
Board Election $ - $ - $ 80,000
Insurance $ 376,300 $ 270,378 $ 345,400
Materials $ 448,726 $ 393,660 $ 356,615
District Activities, Emp. Recognition $ 15,200 $ 10,000 $ 12,800
Maintenance $ 414,150 $ 112,349 $ 367,200
Non-Capital Equipment $ 158,541 $ 82,368 $ 113,120
Office Expense $ 76,325 $ 29,524 $ 43,100
Professional Services $ 842,000 $ 509,583 $ 705,400
Training $ 70,150 $ 41,134 $ 51,050
Travel & Conferences $ 55,785 $ 16,413 $ 44,950
Uncollectible Accounts $ 52,000 $ 42,700 $ 50,500
Utilities $ 29,700 $ 99,776 $ 123,000
Vehicle Equipment $ 326,751 $ 249,618 $ 314,150
Supplies & Services Sub-Total $ 4,479,584 $ 3,254,143 $ 3,996,585
Total Operating Expenses $ 28,635,370 $ 27,123,449 $ 29,306,380
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Job Closing Expense $ 45,000 $ - $ -
Other Non-Operating Expenses $ 156,800 $ 161,389 $ 103,193
Total Non-Operating Revenue $ 2,183,100 $ 2,108,487 $ 2,044,147
TOTAL EXPENSES $ 30,818,470 $ 29,231,936 $ 31,350,527
Income (Loss) $ (4,307,504) $ (4,748,660) $ (2,239,940)
Contributed Capital $ 100,000 $ 339,030 $ 145,860
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (628,500) $ (778,711) $ (334,550)
Page 1 25
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Water)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Water Revenue (Residential) $ 15,009,333 $ 13,215,818 $ 17,248,481
Water Revenue (Commercial) $ 1,578,296 $ 1,563,390 $ 1,522,341
Water Revenue (Landscape) $ 3,548,543 $ 2,997,999 $ 3,588,335
Monthly Service Charge $ 2,891,700 $ 2,899,289 $ 3,313,674
Other Operating Revenue $ 583,792 $ 688,829 $ 574,108
Total Operating Revenue $ 23,611,664 $ 21,365,325 $ 26,246,939
Revenue (Non-Operating)
Interest $ 500 $ 143,060 $ 142,000
Investments $ 127,400 $ - $ -
Property Taxes $ 1,092,000 $ 1,215,808 $ 1,206,000
Other Non-Operating Revenue $ 205,462 $ 433,582 $ 227,668
Total Non-Operating Revenue $ 1,425,362 $ 1,792,450 $ 1,575,668
Total Revenue $ 25,037,026 $ 23,157,775 $ 27,822,607
Page 1 26
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Water
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 3,945,720 $ 4,151,772 $ 4,403,257
Variable Water Costs $ 12,259,937 $ 11,846,661 $ 12,667,236
Salary Related Expenses $ 6,538,008 $ 6,477,095 $ 6,809,598
Supplies & Services
Communications $ 268,694 $ 254,503 $ 376,576
Contractual Services $ 964,090 $ 854,340 $ 707,007
Data Processing $ 116,148 $ 85,149 $ 109,596
Dues & Memberships $ 30,068 $ 26,222 $ 30,778
Fees & Permits $ 50,160 $ 50,729 $ 44,020
Board Election $ - $ - $ 72,800
Insurance $ 342,433 $ 246,044 $ 314,314
Materials $ 427,424 $ 358,231 $ 337,766
District Activities, Emp. Recognition $ 13,832 $ 9,100 $ 11,648
Maintenance $ 384,362 $ 102,238 $ 325,227
Non-Capital Equipment $ 139,910 $ 74,955 $ 92,611
Offce Expense $ 66,775 $ 26,867 $ 39,221
Professional Services $ 763,760 $ 460,536 $ 638,224
Training $ 61,518 $ 40,617 $ 45,735
Travel & Conferences $ 48,892 $ 14,936 $ 40,602
Uncollectible Accounts $ 47,320 $ 38,857 $ 45,955
Utilities $ 27,027 $ 90,796 $ 111,930
Vehicle Equipment $ 279,683 $ 227,152 $ 285,877
Supplies & Services Sub-Total $ 4,032,096'$ 2,961,272 $ 3,629,887
Total Operating Expenses $ 26,775,761 $ 25,436,800 $ 27,509,978
Expenses (Non-Operating)
Interest on Long Term Debt $ 1,981,300 $ 1,947,098 $ 1,940,954
Job Closing Expense $ 40,000 $ - $ -
Other Non-Operating Expenses $ 154,500 $ 153,808 $ 102,193
Total Non-Operating Revenue $ 2,175,800 $ 2,100,906 $ 2,043,147
TOTAL EXPENSES $ 28, 951, 561 $ 27, 537, 706 $ 29, 553,125
Income (Loss) $ (3,914,535) $ (4,379,931) $ (1,730,518)
Principal on Long Term Debt $ (825,000) $ (825,000) $ (855,000)
Vehicle Equipment & Capital Outlay $ (622,500) $ (772,711) $ (266,550)
Contributed Capital $ 91,000 $ 291,180 $ 92,807
Page 1 27
Yorba Linda Water District FY 2010/11 Budget
Distribution of Variable Water Costs
Power ($1.3M)
10% ti..._ .
Groundwater
($2.5M)
20%
Import Water
($8.8M)
70%
Page 28
Yorba Linda Water District FY 2010/11 Budget
Historic Variable Water Costs
$13.00
$12.50 -
$12.00
$11.50
$11.00
o $10.50
$10.00
$9.50
$9.00
$8.50
$8.00
FY FY FY FY FY FY
2006/07 2007/08 2008/09 2009/10 2009/10 2010/11
(Actual) (Actual) (Actual) (Budget) (Forecast) (Budget)
® Water Costs $10.70 $10.52 $10.45 $12.26 $11.85 $12.67
Page 1 29
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Sewer)
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Revenue (Operating)
Sewer Charge Revenue $ 1,160,000 $ 1,189,077 $ 1,112,574
Locke Ranch Assessments $ 116,000 $ 116,000 $ 102,828
Other Operating Revenue $ 3,100 $ 3,258 $ 33,132
Total Operating Revenue $ 1,279,100 $ 1,308,335 $ 1,248,534
Revenue (Non-Operating)
Interest $ 7,000 $ 16,067 $ 14,000
Investments $ 12,600 $ - $ -
Property Taxes $ 108,000 $ - $ -
Other Non-Operating Revenue $ 67,240 $ 1,099 $ 25,446
Total Non-Operating Revenue $ 194,840 $ 17,166 $ 39,446
TOTAL REVENUE $ 1,473,940 $ 1,325,501 $ 1,287,980
Page 30
Yorba Linda Water District FY 2010/11 Budget
Revenues & Expenses (Con't)
Sewer
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Depreciation & Amortization $ 595,050 $ 582,453 $ 614,619
Salary Related Expenses $ 817,041 $ 811,325 $ 815,085
Supplies & Services
Communications $ 26,654 $ 25,171 $ 39,284
Contractual Services $ 137,255 $ 84,495 $ 61,478
Data Processing $ 11,487 $ 8,421 $ 10,839
Dues & Memberships $ 3,360 $ 2,593 $ 3,340
Fees & Permits $ 6,040 $ 5,017 $ 6,382
Board Election $ - $ - $ 7,200
Insurance $ 33,867 $ 24,334 $ 31,086
Materials $ 21,301 $ 35,429 $ 18,849
District Activities, Emp. Recognition $ 1,368 $ 900 $ 1,152
Maintenance $ 29,789 $ 10,111 $ 41,973
Non-Capital Equipment $ 18,631 $ 7,413 $ 20,509
Office Expense $ 9,550 $ 2,657 $ 3,879
Professional Services $ 78,240 $ 45,862 $ 67,176
Training $ 8,632 $ 3,702 $ 5,314
Travel & Conferences $ 6,893 $ 1,477 $ 4,348
Uncollectible Accounts $ 4,680 $ 3,843 $ 4,545
Utilities $ 2,673 $ 8,980 $ 11,070
Vehicle Equipment $ 47,068 $ 22,466 $ 28,273
Supplies & Services Sub-Total $ 447,488 $ 292,873 $ 366,697
Total Operating Expenses $ 1,859,579 $ 1,686,651 $ 1,796,401
Expenses (Non-Operating)
Job Closing Expense $ 5,000 $ - $ -
Other Non-Operating Expenses $ 2,300 $ 7,581 $ 1,000
Total Non-Operating Revenue $ 7,300 $ 7,581 $ 1,000
TOTAL EXPENSES $ 1,866,879 $ 1,694,232 $ 1,797,401
Income (Loss) $ (392,939) $ (368,731) $ (509,421)
Vehicle Equipment & Capital Outlay $ (6,000) $ (6,000) $ (68,000)
Contributed Capital $ 9,000 $ 47,850 $ 53,053
Page 131
Yorba Linda Water District FY 2010/11 Budget
Personnel Summary (All Departments)
Positions Additions/ Positions Positions
Authorized Deductions Authorized to Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration 4.5 -1 3.5 3.5
Public Information 1 0 1 1
Subtotal 5.5 -1 4.5 4.5
Engineering
Administration 2 0 2 2
Planning & Design 5 0 5 5
Construction 3 0 3 3
Water Quality 2 0 2 2
Subtotal 12 0 12 12
Finance
Administration 1 0 1 1
Accounting 5 0 5 4
Customer Service/Billing 5 0 5 5
Meter Reading 5 0 5 5
Subtotal 16 0 16 15
Human Resources
Administration 2 0 2 2
Risk Management 1 0 1 1
Safety 0 0 0 0
Subtotal 3 0 3 3
Information Technology
Administration 0.5 0 0.5 0.5
Information Systems 3 0 3 3
GIS 1 0.5 1.5 1.5
SCADA 2 0 2 2
Subtotal 6.5 0.5 7 7
Operations
Administration 2 0 2 2
Water Operation & Maint. 23 0 22 20
Sewer Operation & Maint. 5 0 5 5
Water Production 7 0 7 6
Mechanical Services 3 0 3 3
Facilities Maintenance 1 0 1 1
Subtotal 39 0 39 35
TOTALS 82 -0.5 81.5 76.5
Page 32
Yorba Linda Water District FY 2010/11 Budget
FY 2010/13 Capital Improvement Projects
Improvement Projects Over/(Under)
Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Highland Reservoir $ 9,500,000 $ 240,000 $ $ $ (576,000)
New Well 20 $ 1,500,000 $ 1,025,000 $ $ $ (71,500)
Wells 1,5,12 Upgrade $ 350,000 $ 150,000 $ $ $ 160,000
OC-51 Upgrade $ 170,000 $ 75,000 $ $ $ 70,000
Fairmont BPS Pump Retrofit $ 300,000 $ 400,000 $ $ $ -
Hidden Hills Res. $ 5,000,000 $ 158,000 $ $ $
Anaheim Interties $ 121,000 $ 46,000 $ $ $ (28,900)
Lakeview Fencing &
Landscaping $ 50,000 $ - $ 50,000 $ $ (83,000)
GIS Implementation $ 410,000 $ 60,000 $ - $ $ (28,100)
Fairmont Site Imprv. $ 300,000 $ 300,000 $ $ $
Fire Flow Impvmts Via Sereno
& Ohio $ 125,000 $ 100,000 $ $ $
Foxtail Pipeline $ 245,000 $ - $ 245,000 $ $
Elk Mtn. Reservoir Site
Impvmts. $ 300,000 $ 300,000 $ - $ $
Palm Ave BPS Replacement $ 5,400,000 $ 500,000 $ 3,900,000 $ 1,000,000 $
Zone 5 BPS $ 1,080,000 $ 540,000 $ 540,000 $ - $
Sewer Master Plan $ 350,000 $ 200,000 $ - $ $
GIS/CMMS $ 300,000 $ 300,000 $ $ $
Service Area Interconnections $ 120,000 $ 120,000 $ $ $
Cresthill Dr. Fire Flow
Improvements $ 300,000 $ 300,000 $
Highland BPS Upgrade $ 6,100,000 $ 5,500,000 $ $ $ (1,401,700)
Mixing/Re-Chlor at 2 Sites $ 80,000 $ 80,000 $ $ $ 56,800
Non-Pot Water for Irrig Use $ 225,000 $ 225,000 $ 525,000 $ 1,000,000 $ -
West Wellfield $ 9,100,000 $ 1,060,000 $ 4,000,000 $ 4,000,000 $ 100,000
Fire Flow Pipeline
Improvements $ 300,000 $ 300,000 $ 300,000 $ - $ -
SUBTOTAL $ 41,726,000 $ 11,979,000 $ 9,560,000 $ 6,000,000 $ (1,802,400)
FY 2010/ 11 Proposed Projects
Page 1 33
Yorba Linda Water District FY 2010/11 Budget
FY 2010/13 Capital Replacement Projects
Over/(Under)
Replacement Projects Total Est. Cost FY 2010-11 FY 2011-12 FY 2012-13 Budget
Vista del Verde Valve
Replacement $ 705,000 $ 600,000 $ - $ $ (295,800)
Valley View Pipeline
Replacement $ 120,000 $ - $ 120,000 $ - $
Blair Drive Pipeline
Replacement $ 50,000 $ - $ 50,000 $ $
Highland Pipeline
Replacement $ 120,000 $ 120,000 $ - $ - $
Plumosa Water Line Relining $ 155,000 $ 110,000 $ $ - $
Bastanchury Pipeline
Replacement $ 1,300,000 $ - $ $ 1,300,000 $
Ohio St. Pipeline
Replacement $ 470,000 $ 470,000 $ $ - $
Fairmont Reservoir Repairs $ 205,000 $ 205,000 $ $ - $
Pebble Beach Rd Pipeline
Replacement $ 150,000 $ - $ 150,000 $ - $
Wabash & Short St Pipeline
Impvmts. $ 132,000 $ $ 132,000 $ - $
South Grandview St
Improvements $ 100,000 $ $ 100,000 $ - $
Hidden Hills Pipeline
Replacement $ 145,000 $ 90,000 $ - $ - $
Richfield Rd Pipeline Liner $ 155,000 $ 200,000 $ $ - $
Oriente Dr. Pipeline
Replacement $ 145,000 $ 304,000 $ $ - $
Imperial Hwy. Pipeline
Replacement $ 340,000 $ - $ $ 340,000 $
SUBTOTAL $ 4,292,000 $ 2,099,000 $ 552,000 $ 1,640,000 $ (295,800)
COMBINED TOTAL $ 46,018,000 $ 14,078,000 $ 10,112,000 $ 7,640,000 $ (2,098,200)
FY 2010/ 11 Proposed Projects
PageJ34
Yorba Linda Water District FY 2010/11 Budget
Capital Projects Program (FY2010/11)
Capital Improvement Protects
Highland Reservoir $240,000
Completion of a new 6 million gallon reservoir to replace the former 4.6 million gallon reservoir
constructed in 1911.
Well No. 20 $1,025,000
Complete construction of a new groundwater production well to replace older wells recently
abandoned by the District, and to increase the reliability of the District's local water resource
production capabilities.
Wells 1, 5 and 12 Upgrade $150,000
Project consists of blanking out shallow perforations and lowering bowl assemblies as required to
improve groundwater production capacity at the Richfield well facilities. Construction will be
completed in FY 2010/11.
Service Area Connections $75,000
Project consists of increasing the capacity of MWD's OC-51 connection from 10 cfs to 20 cfs. The
upgrade will allow the District to back up the OC-66 connection off the Allen McCulloch Pipeline
with water carried from OC-51 through the Zone 4 Transmission Pipeline. Construction will be
completed in FY 2010/11.
Hidden Hills Reservoir and Santiago Booster Upgrades $158,000
Complete construction of the new two million-gallon buried concrete reservoir and transmission
pipeline to serve Pressure Zone 1390. Pump station improvements include replacement of two
pumps and upgrades to the electronic control system.
Fire Flow Improvement for Via Sereno at Ohio St $100,000
The project consists of the replacement of approximately 700 linear feet of 6-inch pipeline in Via
Sereno with an 8-inch pipe to increase fire flow capacity in the area. Construction will be
completed in FY 2010/11 with an estimated remaining cost of $100,000.
Anaheim Intertie Improvements $46,000
Project consists of the District's share of upgrades to the existing emergency intertie connections
with the City of Anaheim at Willow Woods Drive, Crystal Drive and Jennifer Lane. Construction
will be complete in FY 2010/11.
GIS Implementation $60,000
Final tasks in the implementation of a digital information database and analytical geographical
information system (GIS) containing the water and sewer infrastructure, parcel and street
Page 1 35
Yorba Linda Water District FY 2010/11 Budget
information linked to the customer service and operational database systems. Completion is
scheduled for FY 2010/11.
Fairmont Pump Station Site Improvements $300,000
Construction of improvements to the existing pump station building and the addition of a parts and
equipment storage building to be used for maintenance and operations. This is the District's
share of a developer-funded project planned for construction in FY 2010/11.
Palm Avenue Booster Pump Station and Yorba Linda Boulevard Pipeline $500,000
Project consists of replacing the existing Palm Avenue Booster Pump Station with a three-pump
4,500-gpm capacity facility including a block-building enclosure and other improvements. The
project will assist the District in pushing more groundwater to the east half of the service area. The
project will require constructing a parallel 16-inch pipeline in Yorba Linda Boulevard from Ohio
Street to Fairmont Boulevard. Work will continue in FY 2011/12 and FY 2012/13 with an
estimated remaining cost of $4,900,000.
Zone 5 Booster Pump Station $540,000
Project consists of a low-head, high-volume booster pump station located downstream of the
Quarterhorse Reservoir. This station will lift water from Pressure Zone 920 to Pressure Zone 1000
and to Little Canyon Reservoir. Once completed this station will allow the District to reconfigure
the existing Fairmont Booster Pump Station to pump groundwater to Zone 780 and make it
accessible to the entire District. Work will continue in FY 2011/12 with an estimated remaining
cost of $540,000.
Sewer Master Plan $200,000
This project, initiated in FY 2009-10, is the preparation of an updated sewer master plan. The
plan will identify existing sewer pipelines, develop and calibrate a hydraulic computer model,
provide flow monitoring, identify deficiencies and evaluate needs, provide capital improvement
recommendations, and provide a summary report. It will be completed in FY 2010/11 at an
estimated cost of $200,000.
Computerized Maintenance and Management System $300,000
This project consists of a software-based maintenance and management system for improved
tracking of work performed on the District's infrastructure. The system integrates directly with the
District's GIS and financial information systems to produce reports on true costs of service and to
assist District staff on future infrastructure planning and budgeting. Completion is scheduled for
FY 2010/11.
Service Area Interconnections $120,000
In an emergency situation or in the event of the loss of import supply, it may be necessary to
move water from a lower to a higher pressure zone, in excess of the capacity of existing booster
pump stations. This project is for construction of stub-up connection points in the pipelines
between two adjacent water pressure zones to address this need. Construction will be completed
in FY 2010/11.
Page 1 36
Yorba Linda Water District FY 2010/11 Budget
Highland Booster Pump Station Upgrade $5,500,000
Construct an 18,000-gpm capacity pump station, with three electric- and two gas-engine-driven
pumps. The new, high-capacity pump station will make it possible to deliver more groundwater to
the higher zones of the District. It is estimated that construction will be completed in FY 2010/11,
though final completion may extend into early FY 2011/12.
Reservoir Mixing & Rechlorination Facilities $80,000
As a means to improve water quality, a small pump and appurtenances were added at Camino de
Bryant Reservoir in FY 2009/10. The reservoir water is drawn through the pump and pushed
upwards, which, over time, mixes and blends all of the water in storage, resulting in more uniform
water quality. The unit will be tested over the summer of 2010, and if successful, a system will be
installed at a second reservoir as a low-cost means to improve water quality, at an estimated cost
of $80,000.
Non-potable Water Facility for Irrigation Use $225,000
A study was initiated in FY 2009/10, evaluating the feasibility of constructing a small-scale facility
to treat wastewater from local sewers and use the treated and disinfected water for irrigation of
local golf courses, parks, greenbelts, and other landscaped areas. The study, half-funded by a
state grant, will be completed in FY 2010/11. If the study findings are promising, a more detailed
study and preliminary design report may follow at an estimated cost of $225,000.
West Wellfield Project $1,060,000
Initial property acquisition and environmental documentation tasks for the proposed new wellfield
located westerly of the existing Richfield Plant and other wells. The new wellfield and
transmission pipeline may include three wells to replace and augment existing wells, and to
increase the District's groundwater pumping capacity. It is anticipated that acquisition and
construction will continue through FY 2012/13 or later and may cost an additional $8,000,000 or
more.
Cresthill Drive Fire Flow Improvements $300,000
This project consists of installing approximately 160 lineal feet of 8-inch pipeline, crossing under
Imperial Highway, along with pressure-regulator upgrades, to increase fire flow capacity in the
430-foot zone. Construction will be completed in FY 2010/11.
Elk Mountain Reservoir Site Improvements $300,000
Design and construction of practice fields for use by local neighborhood groups and the public.
Funding was provided as a condition of development by a local developer. Work will begin this FY
and will probably extend into FY 11-12.
Page 1 37
Yorba Linda Water District FY 2010/11 Budget
Capital Replacement Projects
Vista Del Verde Valve Replacement $600,000
Excavate and replacement of 12-, 16- and 24-inch diameter butterfly valves. Phase 1 work for the
replacement of the first five valves is planned for completion in July 2010. The remaining work will
be completed in two phases, planned for FY 2010/11 at an estimated cost of $600,000.
Highland Pipeline Replacement $120,000
Construct 600 ft of 8-inch pipeline, new fire hydrants and new water services. Construction will
be completed in FY 2010/11.
Plumosa St. and Richfield Rd. Pipeline Relining $310,000
Install new liner pipeline inside 1,900 lineal feet of 18-inch diameter pipeline in Plumosa Drive, and
in 1,400 lineal feet of 26-inch diameter steel pipeline in Richfield Road. Construction will be
completed in FY 2010/11.
Ohio Street Pipeline Replacement $470,000
Construction of approximately 1,300-ft. of 8-inch and 2,000-ft. of 16-inch diameter pipeline in Ohio
Street, north of Yorba Linda Boulevard to replace 60-year old pipeline. Design work is underway
and is expected to be complete by August 2010. Construction is expected to begin during Sprint
2011.
Hidden Hills Rd Pipeline and Oriente Dr Pipeline Replacement $394,000
In Hidden Hills Road, approximately 120-ft. of 14-inch diameter pipeline is planned for
replacement due to material issues. In Oriente Drive, approximately 2,600-ft. of 70-year-old 16-
inch diameter pipeline is planned for replacement. This pipeline will be sized to supply water to
the planned Palm Booster Station. Construction will be completed in FY 2010/11.
Fairmont Reservoir Repairs $205,000
Replacement of valves, upgrading of data acquisition and control system, repair of concrete and
other appurtenant work in this 36-year-old buried, reinforced concrete reservoir. Construction will
be completed in FY 2010/11.
Page 1 38
Yorba Linda Water District FY 2010/11 Budget
Vehicles and Capital Equipment (FY 2010/11)
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
None
Finance
Meter Reading
(2) Ford Ranger Trucks $ 36,000
Radio-Read Handheld Device $ 6,600
Total Vehicle Equipment & Capital Outlay- Finance $ 42,600
Human Resources
None
IT
Information Systems
(2) Computer Servers $ 16,000
Security Camera System $ 20,000
Overall Security Improvements $ 15,000
GPS Equiptment for District Fleet $ 22,000
SCADA
Hardware Upgrade for Elk Mountain Reservoir $ 14,750
(2) SCA DA Servers $ 16,500
(2) Pump Station Engine Meters $ 10,000
Total Vehicle Equipment & Capital Outlay- IT $ 114,250
Page 1 39
Yorba Linda Water District FY 2010/11 Budget
Vehicles and Capital Equipment (Con't)
FY 2010/11
Department / Item Amount
Operations
Facilities Maintenance
Mechanic's Cold Saw $ 5,700
Sewer Operations & Maint.
Slip Lines for Sewer Pipe Repair $ 60,000
Sewer CCTV Camera Cable $ 8,000
Water Operations & Maint.
1 Ton Utility Truck $ 70,000
112 Ton Pickup Truck $ 18,000
Valve Turning Machine $ 16,000
Total Vehicle Equipment & Capital Outlay- Operations $ 177,700
TOTAL VECHICLE EQUIPTMENT & CAPITAL OUTLAY $ 334,550
Page 1 40
Yorba Linda Water District FY 2010/11 Budget
Board of Directors
William R. Mills
President
Michael J. Beverage
Vice President
Ric Collett
Director
Phil Hawkins
Director
John W. Summerfield
Director
Page 41
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Programs & Responsibilities
This program accounts for the Board of Director's activities related to governing the District, establishing policy
through approval of the Budget, Five Year Plan, Resolutions and Ordinances, and participating in community affairs,
intergovernmental relations and participation at selected water organization activities. In addition, activities related to
Board direction to legal counsel is provided in this program.
BOARD OF DIRECTORS PROGRAM:
1. Conduct District business at Board of Directors meetings.
2. Study and review specific policy issues facing the District through the Board's five standing committees during
the period.
3. Provide Board representation to the Association of California Water Agencies (ACWA), Association of
California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA), Colorado River Water Users
Association (CRWUA), Water Advisory Committee of Orange County (WACO) and Independent Special
District's of Orange County (ISDOC).
4. Attend intergovernmental meetings of Yorba Linda City Council and Yorba Linda City Planning Commission.
5. File Conflict of Interest forms.
6. Conduct a Board of Director's goals and strategic plan workshops on a regular basis.
7. Provide direction to legal counsel on specific policy issues during the budget period.
8. Monitor and seek to influence Municipal Water District of Orange County and Orange County Water District
policies that affect water service and/or rates.
9. Monitor and provide direction on the legislative positions.
10. Monitor that District policies are being implemented.
Page 1 42
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Budget
FY 2009/10 FY 2009/10 FY 2010/11
Budget Forecast Budget
Expenses (Operating)
Salary Related Expenses
Salaries - Directors $ 61,740 $ 61,740 $ 54,000
Fringe Benefits $ 22,651 $ 22,650 $ 31,673
Mandatory Benefits - Directors $ 9,743 $ 9,743 $ 5,083
Total Salary Related Expenses $ 94,134 $ 94,133 $ 90,756
Supplies & Services
Dues & Memberships $ 700 $ 500 $ 700
Election Expenses $ - $ - $ 80,000
Insurance $ 400 $ 400 $ 400
Professional Services $ 53,000 $ 13,000 $ 30,000
Travel & Conferences $ 12,500 $ 5,000 $ 7,500
Supplies & Services Sub-Total $ 66,600 $ 18,900 $ 118,600
Total Operating Expenses $160,734 $113,033 $ 20%356
Page 1 43
Yorba Linda Water District FY 2010/11 Budget
Board of Directors Budget Detail (FY 2010/11)
e-
. r- R" p"O"m
.
1-1010-0640-00 $700 1-1010-0640-00 700 Water Education Foundation 200
DUES,MEMBERSHIPS, Colorado River Water Users Assoc 200
SUBSCRIPTIONS (E) ISDOC 100
WACO 200
1-1010-0650-00 $80,000 1-1010-0650-10 80,000 2010 Board Elections 80,000
1-1010-0690-00 $400 1-1010-0690-00 400 Honesty Bond 400
1-1010-0780-00 $30,000 1-1010-0780-00 30,000 LegalServices - Retainer 30,000
1-1010-0830-00 $7,500 1-1010-0830-00 7,500 **ACWA 3,500
TRAVEL & CONFERENCES (E) "Washington DC 0
CRW UA 3,800
ISDOCQuarterly 200
Section Total $118,6001 1
Page 44
Yorba Linda Water District FY 2010/11 Budget
Administration
Ken Vecchiarelli
General Manager
Page 1 45
Yorba Linda Water District FY 2010/11 Budget
Administration Department Organization Chart
Administration Department
Manager
Information General
Publiic
Management
Officer AnaLyst
Yorba Linda
Water District
Organization Chart
FY 20:0-1 1
Page 46
Yorba Linda Water District FY 2010/11 Budget
Administration Programs & Responsibilities
The Administration Department is responsible for the overall day-to-day management of the District. This involves the
continual planning, control, direction and evaluation of the District's programs and resources. The Department
researches and prepares recommendations for consideration by the Board of Directors on issues facing the District.
Vested in this Department is the primary responsibility for assuring that Board policies, resolutions and ordinances are
properly administered.
SECTION RESPONSIBILITIES:
ADMINISTRATION
The Department provides administrative services support to each of the departments. Other department activities
include interagency coordination and consultation with department managers regarding various operational and
planning issues. Additionally, the department is responsible for facilitating the work of the District's General Counsel.
PUBLIC AFFAIRS
This section of the Administration department is responsible for the organization and implementation of external and
internal communications activities. This includes maintaining relations with the public and news media, coordinating
community activities, preparing and disseminating District publications, coordinating water conservation activities, and
organizing and conducting tours of District facilities for students, youth groups, and the general public.
ADMINISTRATION SERVICES PROGRAM:
1. Coordinate, prepare, print and distribute Board of Director agenda packages, and Committee agendas in
accordance with the Brown Act.
2. Facilitate and/or organize Board goals and strategic plan workshops.
3. Coordinate, prepare and print the Administration department's budget by June of each year.
4. Administer the Employees' Deferred Compensation Plan.
5. Administer the adopted records management activity.
6. Facilitate annexation of land to the District and to the Orange County Water District.
7. Facilitate contracts for sewer maintenance with the City of Placentia and City of Yorba Linda.\ Facilitate
contracts for sewer maintenance billing with the City of Placentia.
8. Attend intergovernmental meetings of MWDOC, OCWD and Yorba Linda City Council and Placentia City
Council as necessary.
9. Update written policies into a manual for the Board of Directors and preparing new policies where possible
and practical.
10. Monitor the effect of water quality regulations on District customers.
11. Facilitate survey of customer attitudes.
12. Consider sewer extension policies to encourage completion of the sewer system.
13. Monitor all activities identified in this budget.
14. Conduct discussions with the City of Yorba Linda regarding the use of District facilities for recreational
activities.
15. Continue involvement in community organizations.
16. Continue involvement in outside committees of other agencies.
17. Participate on Orange County Water District's groundwater producers committee.
Page 1 47
Yorba Linda Water District FY 2010/11 Budget
PUBLIC AFFAIRS PROGRAM:
1. Provide information on District activities, services and related issues to the District's water and sewer service
customers, print and electronic media representatives and other public agencies and community
organizations.
2. Prepare and provide for distribution of "Water Lines" customer newsletter.
3. Prepare and provide for distribution of the District's "Annual Report."
4. Coordinate with the Engineering department's Water Quality section to prepare and provide for distribution of
annual "Consumer Confidence Report."
5. Coordinate with information technology function to monitor and update content of the District's internet web
site.
6. Coordinate and conduct information booth activities at community events including American Cancer Society
"Relay for Life" and Yorba Linda Fiesta Days Street Fair.
7. Coordinate District participation in Placentia Heritage Days Parade and Yorba Linda Fiesta Days Parade.
8. Coordinate and conduct speaker's bureau and special events for community, youth and school groups and
monitor MWDOC school education program.
9. Monitor activities of Local Agency Formation Commission (LAFCO) as related to the interests of the District.
10. Participate in MWDOC Water Conservation Workgroup and coordinate water conservation activities.
11. Coordinate and consult with public affairs consultant.
Page 1 48
Yorba Linda Water District FY 2010/11 Budget
Administration Personnel Summary
Positions Additions) Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Administration
Administration
General Manager 1 0 1 1
Asst. General Manager 0.5 0 0.5 0.5
Executive Assistant 1 0 1 1
Management Analyst 1 0 1 1
Asst. Administrator 1 1 -1 0 0
4.5 -1 3.5 3.5
Public Affairs
Public Information Specialist 1 -1 0 0
Public Information Officer 0 1 1 1
1 0 1 1
Department Totals
5.5 -1 4.5 4.5
Page 49
Yorba Linda Water District FY 2010/11 Budget
Administration Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 526,507 $ 526,507 $ 508,374
Fringe Benefits $ 204,128 $ 204,128 $ 131,744
Vacation Sale/Purchase $ 30,000 $ 30,000 $ -
Unemployment Insurance $ 20,000 $ 20,000 $ -
Overtime $ - $ - $ 34,186
Mandatory Benefits $ 64,634 $ 64,635 $ 285,820
Total Salary Related Expenses $ 845,269 $ 845,270 $ 960,124
Supplies & Services
Communications $ 127,808 $ 111,145 $ 211,650
Contractual Services $ 32,350 $ 18,293 $ 39,420
Dues & Memberships $ 23,639 $ 22,004 $ 24,780
Insurance $ 1,100 $ 637 $ 1,100
Materials $ 2,000 $ 1,456 $ 1,600
Office Expense $ - $ - $ 200
Professional Services $ 445,000 $ 171,500 $ 251,000
Training $ - $ 364 $ 400
Travel & Conferences $ 15,600 $ 5,000 $ 14,200
Vehicle Equipment $ - $ 1,001 $ 1,100
Supplies & Services Sub-Total $ 647,497 $ 331,400 $ 545,450
Total Operating Expenses $1,492,766 $1,176,670 $ 1,505,574
Page 1 50
Yorba Linda Water District FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Administration Section
Total Detail Description Detail
s Total
1-2010-0580-00 $25,000 1-2010-0580-30 25,000 Prop. 218 letter 25,000
1-2010-0600-00 $22,500 1-2010-0600-00 3,500 Temp help 500
CONTRACTUAL SERVICES (E) Qua Ise rv Be nch ma rki ng Su rveys 3,000
1-2010-0600-10 19,000 LAFCO 19,000
1-2010-0640-00 $24,200 1-2010-0640-00 24,100 ACWA 18,100
DUES,M EM BERSHIPS, Notary Assoc 400
SUBSCRIPTIONS (E) Water Education Foundation 2,800
YLChamber 700
League of CA Cities 200
Postage 200
Misc. 1,000
PLChamber 700
1-2010-0640-10 100 News pa persubscriptions 100
1-2010-0690-00 $1,100 1-2010-0690-00 1,100 Honesty Bond 1,100
1-2010-0710-00 $1,500 1-2010-0710-00 500 Misc Materials 500
MATERIALS (E) 1-2010-0710-10 1,000 Coffee, Etc. 1,000
1-2010-0760-00 $200 1-2010-0760-00 200 Office Supplies 200
1-2010-0780-00 $251,000 1-2010-0780-05 250,000 Freeway Complex Fire Legal Services 100,000
PROFESSIONAL SERVICES (E) Lega I Se rvices Annexation Legal Services 50,000
Routine Legal 100,000
1-2010-0780-10 0 Appraisel Services 0
1-2010-0780-15 1,000 Records Management 1,000
1-2010-0780-20 0 N/A 0
1-2010-0810-00 $400 1-2010-0810-00 400 Laserfiche Conference 400
1-2010-0830-00 $6,000 1-2010-0830-00 6,000 ACWA 5,000
TRAVEL & CONFERENCES (E) Misc. 1,000
1-2010-0890-00 $1,000 1-2010-0890-00 1,000 Gas & Mileage 1,000
Section Total $332,900
Page 51
Yorba Linda Water District FY 2010/11 Budget
Administration Budget Section Detail (FY 2010/11)
Public Affairs Section
1-2020-0580-00 $186,650 1-2020-0580-05 40,950 Bill Stuffer (1800 X 12 Months) 21,600
COMMUNICATIONS (E) Advertising Ads in YLStar/ PL News Times 3,400
Street Signs (3) 1,650
Automated Phone Call (Program Update X 2) 7,800
2010 Consumer Confidence Report 6,500
1-2020-0580-15 20,000 Special Events (Site Dedications/Recognitions) 20,000
District Special Events
1-2020-0580-30 24,500 Postage 24,500
Postage
1-2020-0580-35 45,000 YLWD Bottled Water 20,000
Promotional Items Re-stock Promotional Items 25,000
1-2020-0580-40 14,500 Sponsorship- OCWD Water Festival 2,500
Sponsorships Sponsorship- OC Water Summit x2 2,000
Partnership - Fullerton Arboretum 10,000
1-2020-0580-45 20,500 rgita A/Video Production 20,000
Video Productions l C amera 500
1-2020-0580-50 17,600 Summer Newsletter 4,400
Water Conservation Materials Fall Newsletter 4,400
Winter Newsletter 4,400
Spring Newsletter 4,400
1-2020-0580-55 3,600 Water Conservation Event 1,000
Water Conservation Programs Enforcement Materials 2,600
1-2020-0600-00 $16,920 1-2020-0600-00 16,920 CAPIO Membership 350
CONTRACTUAL SERVICES (E) PRSA Membership 790
Muzak Contract 780
Conservation Rebate Frog. 15,000
1-2020-0640-00 $580 1-2020-0640-10 530 OC Register 530
DUES,MEMBERSHIPS, 1-2020-0640-20 50 Western Water 50
SUBSCRIPTIONS (E)
1-2020-0710-00 $100 1-2020-0710-00 100 Misc. Materials 100
MATERIALS (E)
1-2020-0780-00 $0 1-2020-0780-00 0 Communication & Public Outreach 0
PROFESSIONAL SERVICES (E)
1-2020-0830-00 $8,200 1-2020-0830-00 8,200 CAC Field Trips 5,000
TRAVEL & CONFERENCES (E) Meeting Dues/Mileage 3,200
1-2020-0890-00 $100 1-2020-0890-00 100 Misc. Vehicle Expenses 100
VEHICLE EXPENSES (E)
Section Total $212,550
Page 52
Yorba Linda Water District FY 2010/11 Budget
Engineering
Steve Conklin
Engineering Manager
Page 1 53
Yorba Linda Water District FY 2010/11 Budget
Engineering Department Organization Chart
Engineering Department
r+ r.. ::r .a>
A
r
Yorba Luida
Water District
Organization Chart
FY 2010-11
Page 54
Yorba Linda Water District FY 2010/11 Budget
Engineering Programs & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering records, planning for and
managing subsection construction-related work, capital improvements and replacement projects for District facilities,
inspecting system improvements, managing the water quality testing program, and administering the planning and
design of capital projects.
PROGRAM RESPONSIBILITIES
ENGINEERING ADMINISTRATION
This section includes overall departmental administration and planning for capital projects, subsection work and water
quality testing. Also included is records management to maintain files on facilities, subsection construction projects,
accomplish as-built documentation, and respond to underground service alert requests.
PLANNING AND DESIGN
This section is responsible for planning and oversight of water and sewer facilities proposed by developers to assure
that they are planned and designed to District standards, and sized to meet the long-range plans of the District. The
section has similar responsibilities for District planned and funded facilities. The section also provides management
and review of the design of District facilities, with the design performed internally or by outside engineering
consultants retained by the District.
CONSTRUCTION MANAGEMENT
This section is responsible for construction management of all District capital projects and developer-related
subsection construction projects. The Department has inspection staff or retains outside inspection staff as required,
to oversee construction of water and sewer facilities to assure they are meeting design intent and the standards of the
District.
WATER QUALITY
This section is responsible to implement, maintain, and comply with all water quality and environmental regulations
and programs which include monitoring, analysis, and documentation of all water quality compliance sampling and
testing required by local, state, and federal regulations. In addition, this includes funding for the program to monitor all
backflow devices and fire detector check assemblies as required by California law to ensure that they are designed
and functioning properly.
ENGINEERING ADMINISTRATION:
1. Update the District's water and sewer rules and regulations each year, as required.
2. Assist in the preparation of the District's budget.
3. Administer the update and revisions of the District's Standard Plans and Specifications for construction of
water and sewer facilities.
4. Improve staff skill level in the areas of water and sewer design, safety practices and cross connection
principals.
5. Facilitate completion of projects identified in the capital project budget.
6. Conduct monthly staff meetings with department employees.
7. Administer pre-annexation agreements throughout each year.
8. Assist in the planning required for annexations to the District.
9. Administer sewer charges to the County of Orange for those properties connected to the District's sewer
system by July of each year.
Page 1 55
Yorba Linda Water District FY 2010/11 Budget
10. Research grant and low interest loan programs for water and sewer system improvements.
11. Maintain computerized databases to track equipment, fire hydrants, fire detector check assemblies and
backflow devices.
12. Establish files for new subsection construction water projects each year.
13. Establish files for new sewer construction projects each year.
14. Measure and record as-built information for new projects (including subsections and CIP's) onto the water
and sewer plat maps.
15. Maintain and review underground service alert files and locate facilities in the field.
16. Provide information about District facilities, procedures and water quality to the District's customers and other
governmental agencies throughout each year.
PLANNING AND DESIGN:
1. Administer an update of the District's sewer master plan.
2. Administer preparation of an Asset Management Plan for the District.
3. Plan and design water and sewer refurbishment and replacement projects.
4. Plan and design mixing and re-chlorination facilities for two reservoirs.
5. Complete design and begin construction of the Highland Booster Station replacement project.
6. Complete planning and design and begin construction of new Wells 20 and 21.
7. Complete planning, agreements and permits for new westerly well field and pipeline project.
8. Complete redevelopment study for the District's Plumosa site.
9. Pursue grant funding and development of a non-potable or recycled water source for irrigation use.
10. Complete planning and begin design of the Palm Ave Booster Station.
CONSTRUCTION:
1. Provide construction management and oversight for the Highland Reservoir Project and the Hidden Hills
Reservoir Project.
2. Administer reimbursement agreements for construction of production, storage, transmission facilities, and
trunk sewer projects by June of each year.
3. Provide construction management and oversight of the Zone Reconfiguration Project and San Antonio PRS
Upgrade Project.
4. Monitor the construction of developer dedicated water production, storage, and transmission facilities.
5. Monitor the construction of developer dedicated sewer facilities.
6. Secure and process current job closing documents throughout each year.
7. Inspect, test and approve materials used for sewer and water jobs during each year.
WATER QUALITY:
1. Monitor, analyze, document and file physical, microbial, and arsenic and manganese well water samples test
results on the District's wells.
2. Monitor, analyze, document and file a minimum of 37 bacteriological and disinfection residual water samples
test results taken throughout the distribution system each week.
3. Monitor, analyze, document and file 12 disinfection by-products samples on a quarterly basis for
trihalo methanes, haloacetic acids, chlorate, chlorite, and 16 Stage 2 Disinfectant and Disinfection By-
Products samples in compliance with the approved initial distribution system evaluation plan (IDSE).
4. Monitor, analyze, document and file 9 weekly samples for physical water quality parameters in the distribution
system.
5. Perform sampling, analyze, document and file results of weekly monitoring for water quality parameters for
prevention and control of nitrification in 14 reservoirs.
6. Perform the triennial lead and copper distribution system sampling during the summer of 2009. Analyze,
document and file the appropriate reports with the State Department of Health Services.
Page 1 56
Yorba Linda Water District FY 2010/11 Budget
7. Monitor, analyze, document and file reports for approximately 477 fire detector double check assemblies
throughout each year.
8. Monitor the inspection of new backflow device installations. Document and file reports on approximately
2,100 existing devices throughout each fiscal year. Conduct on-site inspection of water users with potentially
hazardous contamination potential.
9. Prepare the District's Annual Consumer Confidence Report by June of each year.
10. Review and monitor all proposed and upcoming federal and state regulations related to drinking water quality
matters.
11. Monitor annual testing of nearby underground fuel storage systems.
12. Assist in the development and calibration of computer-based water quality modeling using the District's
hydraulic analysis software system.
13. Oversee the arsenic and manganese blending operation of Well 15 with other District wells to ensure
compliance with drinking water standards.
14. Investigate and resolve water quality-related complaints, and respond to customer and backflow tester
requests for backflow device information.
Page 1 57
Yorba Linda Water District FY 2010/11 Budget
Engineering Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Engineering
Administration
Engineering Manager 1 0 1 1
Engineering Secretary 1 0 1 1
2 0 2 2
Planning & Design
Sr. Project Manager * 1 0 1 1
Project Engineer 1 0 1 1
Engineering Technician II 3 0 3 3
5 0 5 5
Construction
Project Engineer 1 0 1 1
Sr. Construction Inspector 1 0 1 1
Construction Inspector 1 0 1 1
3 0 3 3
Water Quality
Water Quality Engineer 1 0 1 1
Water Quality Technician II 1 0 1 1
2 0 2 2
Department Totals
12 0 12 12
* 3-year limited term position
under filled with Water Quality Technician I
Page 58
Yorba Linda Water District FY 2010/11 Budget
Engineering Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 904,955 $ 904,955 $ 908,210
Fringe Benefits $ 183,163 $ 183,163 $ 183,344
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $
Overtime $ - $ - $ -
Mandatory Benefits $ 115,657 $ 115,658 $ 114,550
Total Salary Related Expenses $ 1,203,775 $ 1,203,776 $ 1,206,104
Supplies & Services
Communications $ 2,000 $ 1,000 $ 1,000
Contractual Services $ 88,965 $ 52,200 $ 77,970
Dues & Memberships $ 2,725 $ 1,566 $ 1,300
Fees & Permits $ 24,200 $ 28,220 $ 20,500
Materials $ 1,400 $ 1,949 $ 1,550
Non-Capital Equipment $ 1,310 $ 850 $ 300
Office Expense $ 13,425 $ 3,400 $ 3,000
Professional Services $ 14,100 $ 190,244 $ 163,000
Training $ 10,850 $ 1,166 $ 8,500
Travel & Conferences $ 4,735 $ 600 $ 3,500
Vehicle Expenses $ 16,540 $ 8,452 $ -
Supplies & Services Sub-Total $ 180,250 $ 289,647 $ 280,620
Total Operating Expenses $ 180,250 $ 289,647 $ 280,620
Page 1 59
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Administration Section
g o
1-4010-0640-00 $500 1-4010-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4010-0780-00 $13,000 1-4010-0780-00 5,000 N/A 5,000
PROFESSIONAL SERVICES (E)
1-4010-0780-50 8,000 Legal Services 8,000
1-4010-0810-00 $500 1-4010-0810-00 500 Professional Development 500
PROFESSIONAL
DEVELOPMENT(E)
1-4010-0830-00 $1,500 1-4010-0830-00 1,500 Travel & Conferences 1,500
TRAVEL & CONFERENCES (E)
Section Total $15,500
Page 1 60
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Planning & Design Section
o- o- DAWIAML
$2,500 1-4020-0645-20 2,500 N/A 2,500
FEES & PERMITS (E) USA Underground Service
1-4020-0750-00 $300 1-4020-0750-10 300 N/A 300
NON-CAPITAL EQUIPMENT(E) Pressure Rec and Equip
1-4020-0760-00 $3,000 1-4020-0760-00 3,000 N/A 3,000
OFFICE EXPENSE
1-4020-0780-00 $150,000 1-4020-0780-20 5,000 Sewer plan-check services 5,000
PROFESSIONAL SERVICES (E) 1-4020-0780-30 145,000 Water System LeakSurvey (limited study area) 10,000
Plumosa Site Redevelopment Study 50,000
On-call Misc. Cons ultingEnginee ring Se rvice 10,000
On-call SurveyingSe rvices 10,000
Urban Water Management Plan Update 45,000
Corrosion Monitoring Program 20,000
1-4020-0810-00 $1,000 1-4020-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-4020-0830-00 $1,000 1-4020-0830-00 1,000 N/A 1,000
TRAVEL & CONFERENCES (E)
Section Total $157,800
Page 61
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Construction Section
® Sub Acct,No^ub Category SubAcd ®A
Total Total ~Description
1-4030-0580-00 $500 1-4030-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference Books
1-4030-0600-00 $220 1-4030-0600-95 220 N/A 220
CONTRACTUAL SERVICES (E) Uniforms
1-4030-0640-00 $300 1-4030-0640-00 300 N/A 300
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4030-0810-00 $1,000 1-4030-0810-00 1,000 N/A 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-4030-0830-00 $500 1-4030-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $2,520
Page 62
Yorba Linda Water District FY 2010/11 Budget
Engineering Budget Section Detail (FY 2010/11)
Water Quality Section
,
1-4040-0580-00 $500 1-4040-0580-20 500 N/A 500
COMMUNICATIONS (E) Code & reference books
1-4040-0600-00 $77,750 1-4040-0600-10 350 N/A 350
CONTRACTUAL SERVICES (E) Ba ckfl ow Device Repair
1-4040-0600-20 2,400 N/A 2,400
Distribution Physical Testing
1-4040-0600-30 15,000 N/A 15,000
Distribution System
Disinfection
1-4040-0600-60 55,000 N/A 55,000
Microbiological Examination
1-4040-0600-80 5,000 N/A 5,000
Well 15 Blending
1-4040-0640-00 $500 1-4040-0640-00 500 N/A 500
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-4040-0645-00 $18,000 1-4040-0645-10 18,000 N/A 18,000
FEES & PERMITS (E) Dept of Health Services
1-4040-0710-00 $1,550 1-4040-0710-20 1,550 N/A 1,550
MATERIALS (E) Wtr Qua IityTest Kit Reagents
1-4040-0810-00 $6,000 1-4040-0810-00 6,000 N/A 6,000
PROFESSIONAL
DEVELOPMENT(E)
1-4040-0830-00 $500 1-4040-0830-00 500 N/A 500
TRAVEL & CONFERENCES (E)
Section Total $104,800
Page 63
Yorba Linda Water District FY 2010/11 Budget
Finance
Stephen Parker
Finance Director
Page 1 64
Yorba Linda Water District FY 2010/11 Budget
Finance Department Organization Chart
Finance Department
Yorba Linda
Water District
Organization Chart
FY zoso-11
Page 65
Yorba Linda Water District FY 2010/11 Budget
Finance Sections and Responsibilities
The Finance Department is responsible for the management and accounting of the District's financial resources as
well as providing effective customer services.
SECTION RESPONSIBILITIES:
FINANCE ADMINISTRATION SECTION
The administration of the Department includes is responsible for the establishment and maintenance of an effective
financial accounting, inventory and utility billing system, which accurately the operations of the District and offers a
framework for planning and analysis.
ACCOUNTING SECTION
The Department tracks and records all the financial transactions of the District. In addition, the Department processes
payroll, financial statements, construction in progress, payables and inventory transactions.
CUSTOMER SERVICE/BILLING DIVSION
The Customer Service Department assists customers with all areas of water and sewer monthly billing services. In
addition, the department administers the Meter Department in reading of meters within the District's boundaries. They
also assist customers with general questions concerning the daily operations of the District.
METER SERVICES SECTION
The meter staff provides services related to reading meters and repairing/replacing broken meters, lids and boxes.
Handles all customer service orders for water service turn ons', turn offs' reads and re-reads. Also, interacts with
customers in the field with questions concerning their water bills, conservation efforts and other water related issues.
FINANCE ADMINISTRATION SECTION:
1. Coordinate the budget process beginning February 2011 for completion in June 2011.
2. Prepare departmental budget by May 2011.
3. Coordinate fiscal year 2009/10 annual audit for presentation to the Finance-Accounting Committee and Board
of Directors.
4. Coordinate with the Human Resources department on the monthly administration of the deferred
compensation plan for District employees.
5. Conduct departmental meetings on a monthly basis.
6. Present the District's investment policy, when modification deemed necessary, to Finance-Accounting
Committee and Board of Directors.
7. Invest the District's funds in safe, liquid and high yielding accounts in accordance with the District's
investment policy.
8. Administer the District's financial requirements for the payment of approximately 24 check registers and 26
payrolls each year.
9. Prepare and/or review the required county, state and federal financial reports on a timely schedule:
- County Budget report by July 2010
- Payroll reports by July 2010
- Replenishment Assessment by August 2010
- Statement of financial conditions by September 2010
- Ad-Valorem property tax report by September 2010
- Wastewater collection, transport, and/or Treatment Agencies Survey by June 2011
- Annual Report of Special Districts
Page 1 66
Yorba Linda Water District FY 2010/11 Budget
Appropriation's Limit.
10. Coordinate and investigate ways to improve accounting, warehouse and billing procedures.
11. Review monthly and quarterly financial statements, investment and portfolio reports.
12. Prepare and execute Loch Ranch Sewer Assessment Report to Orange County Auditor Controller's Office to
be included on the tax roll.
13. Monitor ongoing Certificate of Participation requirements for the 2003 and 2008 series bond issues and
ensure the Significant Events Disclosures are documented and submitted.
ACCOUNTING SECTION:
1. Account for the daily receipts and disbursements of the District.
2. Maintain inventory in approximately 400 categories and perform a physical inventory count by June 30, each
year.
3. Track investments and bank balances.
4. Purchase all office supplies, computer and billing supplies, arrange for returns of any office equipment
needing repairs.
5. Issue approximately 1,200 purchase orders each year.
6. Prepare and keep track of reports sent to other agencies.
7. Process accounts payable for approximately 800 vendors and prepares 24 billboards each year.
8. Post and/or balance subsidiary ledgers monthly.
9. Post and balance fixed assets ledger monthly.
10. Process payroll for District employees on a biweekly basis.
11. Prepare and post journal entries each month.
12. Reconcile all bank accounts on a monthly basis.
13. Research, balance and close all construction jobs.
14. Prepare the agricultural credit report monthly.
15. Prepare and file form 5500 at year-end for 125 Plan.
16. Process refunds for accounts receivable.
17. Reconcile balance sheet items to general ledger each month.
18. Reconcile all insurance premiums for COBRA participants and retirees.
19. Complete approximately 10 vendor credit applications per year.
20. Assist with annual audit.
21. Prepare monthly and quarterly Finance Statements as well as Investment Reports for the Finance-Accounting
Committee and the Board of Directors.
CUSTOMER SERVICE/BILLING SECTION:
1. Administer monthly billing program.
2. Sign on new customers for service and administer approximately 2,900 changes in existing services each
year.
3. Respond to approximately 10,000 customer inquiries each year, research accounts and update files.
4. Deliver notices of termination to approximately 150 customers weekly.
5. Contact approximately 400 customers by telephone that are subject to termination during the year.
6. Disconnect approximately 125 services due to nonpayment during the year.
7. Process approximately 300 returned checks during the fiscal year.
8. Perform receptionist duties for the water district.
9. Process customer payments and deposit money on a daily basis.
10. Process approximately 2,500 collection accounts each year.
11. Prepare billing for construction meters, jumpers, damages and outside services.
12. Continue analyzing customer accounts.
13. Process billing format changes as needed. Audit bills for accuracy after changes are made.
14. Research alternative payment plan options such as online payments and electronic bill presentment.
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Yorba Linda Water District FY 2010/11 Budget
WATER METER SERVICES SECTION:
1. Read water meters on assigned routes. Records data into computerized meter reader.
2. Performs re-reads on misreads or billings questioned by customers.
3. Tag delinquent customers and shut-off delinquent accounts.
4. Test and repair broken residential and construction meters, lids boxes, and registers.
5. Respond to customer inquiries.
6. Maintain the meter recycling program.
7. Maintain and read construction water meters on a monthly basis.
8. Create new accounts for services.
9. Establish new routes and methods to make reading more efficient.
10. Install water meters on new services.
11. Assist other departments on meter locations.
12. Coordinate with the Water Quality department on location of backflow devices within the District.
Page 1 68
Yorba Linda Water District FY 2010/11 Budget
Finance Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Finance
Administration
Finance Director 1 0 1 1
1 0 1 1
Accounting
Sr. Accountant 1 0 1 1
Accounting Assistant II 2 0 2 1
Accounting Assistant 1 1 0 1 1
Storekeeper 1 0 1 1
5 0 5 4
Customer Service/Billing
Customer Service Supervisor 1 0 1 1
Customer Service Rep. 1 1 0 1 1
Customer Service Rep. 11 1 0 1 1
Customer Service Rep. III 2 0 2 2
5 5 5 5
Meter Reading
Meter Services Lead 0 1 1 1
Meter Services Representative 1 -1 0 0
Meter Reader 1 2 0 2 2
Meter Reader 11 2 0 2 2
5 0 5 5
De pa rtm a nt Tota I s
16 0 16 15
Page 1 69
Yorba Linda Water District FY 2010/11 Budget
Finance Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 881,192 $ 827,369 $ 865,432
Fringe Benefits $ 235,462 $ 228,806 $ 239,360
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 3,000
Mandatory Benefits $ 107,162 $ 101,013 $ 108,383
Total Salary Related Expenses $ 1,223,816 $ 1,157,188 $ 1,216,175
Supplies & Services
Communications $ 103,200 $ 85,030 $ 101,050
Contractual Services $ 215,950 $ 294,523 $ 182,065
Dues & Memberships $ 2,000 $ 646 $ 1,900
Materials $ 2,800 $ 1,956 $ 18,540
Maintenance $ 300 $ 220 $ 350
Non-Capital Equipment $ 4,200 $ 215 $ 2,950
Office Expense $ 42,600 $ 16,423 $ 24,400
Professional Services $ 114,500 $ 126,224 $ 110,900
Training $ 7,200 $ 2,614 $ 5,200
Travel & Conferences $ 3,600 $ 278 $ 7,850
Uncollectible Accounts $ 52,000 $ 42,700 $ 50,500
Collection Agency Fee $ 3,500 $ 3,000 $ 3,000
Utilities $ 2,700 $ 1,992 $ -
Vehicle Equipment $ 23,500 $ 11,610 $ 200
Supplies & Services Sub-Total $ 578,050 $ 587,431 $ 508,905
Total Operating Expenses $1,801,866 $1,744,619 $1,725,080
Page 1 70
Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Administration Section
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct Detail Item Description Detail Amt
1-3010-0600-00 $1,050 1-3010-0600-00 1,050 Custodial services 200
CONTRACTUAL SERVICES (E) Checksignature plate 350
Misc. contracts 500
1-3010-0640-00 $500 1-3010-0640-00 500 Membership dues -GFOA, CSMFO, etc. 500
DUES,MEMBERSHIPS, DUES, MEMBERSHIPS,SUBSCRIPT
SUBSCRIPTIONS (E) IONS (E)
1-3010-0710-00 $500 1-3010-0710-00 500 Reference books 500
MATERIALS (E) MATERIALS (E)
1-3010-0780-00 $110,900 1-3010-0780-00 110,900 Consulting - temporaryassistance 17,000
PROFESSIONAL SERVICES (E) Fieldman Rolapp 5,000
Auditors 23,900
Great Plains consulting 10,000
Bond counsel 5,000
Cost of Service and Water Rate Study 50,000
1-3010-0810-00 $1,500 1-3010-0810-00 1,500 Government workshops 700
PROFESSIONAL
DEVELOPMENT(E) Misc training 800
1-3010-0830-00 $5,500 1-3010-0830-00 5,500 CSMFO Conference 2,500
TRAVEL & CONFERENCES (E) ACWA Conference 2,500
Educational Seminars 500
Section Total $119,950
Page 171
Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Accounting Section
!*APWNq^*0*~my j $4*0 1 a• OwOtlbn 1000UAmt
low
1-3020-0580-00 $450 1-3020-0580-00 450 Publish Unclaimed List 350
COMMUNICATIONS (E) UPS / Fed Ex/ Other 100
1-3020-0600-00 $61,780 1-3020-0600-00 300 FSAPlan Renewal Ceridian 200
CONTRACTUAL SERVICES (E) Misc 100
1-3020-0600-10 29,630 Analysis fees (averaging 2350/month) 29,500
Ba nk Services/Fees Safe deposit boxfee 100
Annual bankcard fee 30
1-3020-0600-30 900 Checksigner 700
Maintenance contracts Misc 200
1-3020-0600-40 30,000 Accounting 30,000
1-3020-0600-50 350 Uniforms 350
1-3020-0600-70 600 ADP fees 600
1-3020-0640-00 $600 1-3020-0640-00 600 Joann - CSMFO,GFOA, etc 300
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E) Sr. Accou nta nt - CSMFO, G FOA, etc. 300
1-3020-0710-00 $2,620 1-3020-0710-00 2,620 AP & Payroll check stock 1,400
MATERIALS (E) Ribbon 300
Warehouse cabinet 620
Misc 300
1-3020-0730-00 $350 1-3020-0730-00 350 Misc (typewriter, etc.) 350
1-3020-0750-00 $1,200 1-3020-0750-00 1,200 Calculators 400
NON-CAPITAL EQUIPMENT(E) Misc. small equipment 500
Safety items 100
Ergonomics items 200
1-3020-0760-00 $22,500 1-3020-0760-00 18,000 Office supplies 18,000
OFFICE EXPENSE (E) 1-3020-0760-10 4,500 Paper 4,500
1-3020-0810-00 $1,300 1-3020-0810-00 1,300 Payroll related training 500
PROFESSIONAL Staff Training 500
DEVELOPMENT(E) Supervisor Tra ining 300
1-3020-0830-00 $700 1-3020-0830-00 700 Misc. Travel & Conference 500
TRAVEL & CONFERENCES (E) Mileage 200
Section Total $91,500
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Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Customer Service/Billing Section
e .
1-3030-0580-00 $100,600 1-3030-0580-00 600 UPS/ Fed Ex/Other 600
COMMUNICATIONS (E) 1-3030-0580-10 10,000 Postage Metered 10,000
1-3030-0580-20 90,000 Postage- INFOSEND 90,000
1-3030-0600-00 $113,835 1-3030-0600-00 250 Post Office Box Rent 250
CONTRACTUAL SERVICES (E) 1-3030-0600-10 47,000 Lock Box Services 30,000
Bank Services/Fees Credit Card & Auto Dr Processing 17,000
1-3030-0600-20 53,660 Info Send E-Bill Fees 13,660
Printing ofbills, Infosend Mailing Service 40,000
1-3030-0600-30 925 Mail Opener Maintenance 425
Maintenance contracts Meter & Scale Maint Contract 500
1-3030-0600-40 5,000 Temporary employment 5,000
1-3030-0600-60 7,000 Phone Answering Service 7,000
1-3030-0640-00 $400 1-3030-0640-00 400 CustServPublications/Books 250
DUES,MEMBERSHIPS, Membership Dues 150
1-3030-0710-00 $100 1-3030-0710-00 100 Materials 100
MATERIALS (E)
1-3030-0750-00 $400 1-3030-0750-00 400 Calculators 400
NON-CAPITAL EQUIPMENT (E)
1-3030-0760-00 $1,900 1-3030-0760-00 1,900 Forms/Pads/Tags 1,500
OFFICE EXPENSE (E) Postage Machine Supplies 300
Deposit Supplies 100
1-3030-0810-00 $1,600 1-3030-0810-00 1,600 CustServClerksSeminar 600
PROFESSIONAL Safety Tra i ni ng 200
DEVELOPMENT (E) Supervisor Training 500
Undesignated 300
1-3030-0830-00 $1,650 1-3030-0830-00 1,650 Conferences 1,050
TRAVEL & CONFERENCES (E) Travel 600
1-3030-0850-00 $50,500 1-3030-0850-00 50,500 Sewer 5,500
UNCOLLECTIBLE ACCOUNTS Water 45,000
1-3030-0855-00 $3,000 1-3030-0855-00 3,000 Agencyfee 3,000
COLLECTION AGENCY FEE (E)
1-3030-0890-00 $200 1-3030-0890-00 200 Mileage Travel Reimbursement 200
VEHICLE EXPENSES (E)
Section Total $274,185
Page 73
Yorba Linda Water District FY 2010/11 Budget
Finance Budget Section Detail (FY 2010/11)
Meter Reading Section
° e 9tibAcdWdAuhtatVxV m" 6daft - f ®d
Tiw e <
1-3040-0600-00 $5,400 1-3040-0600-30 1,500 Sensus Maintenance and Support 1,500
CONTRACTUAL SERVICES (E) Ma i me na nce contra cts
1-3040-0600-50 3,900 Uniforms 3,900
Uniform
1-3040-0640-00 $400 1-3040-0640-00 400 AWWA 400
DUES,M EM BERSHI PS,
SUBSCRIPTIONS (E)
1-3040-0710-00 $15,320 1-3040-0710-00 15,320 Register Replacements 6,720
MATERIALS (E) MXU (Buffer Inv. for Warranty Returns) 8,200
PPEEquipment(RainGear) 400
1-3040-0750-00 $1,350 1-3040-0750-00 1,350 Ha nd Tools/Mete r Lid Ba rs/Lifte rs 850
NON-CAPITAL EQUIPMENT(E) Power Tools 200
Meter Shop Equipment 300
1-3040-0810-00 $800 1-3040-0810-00 800 Safety 300
PROFESSIONAL J o b Tra i n i ng 500
1-3040-0830-00 $0 1-3040-0830-00 0 Lodging 0
TRAVEL & CONFERENCES (E) Travel 0
Meals 0
Section Total $23,270
Page 74
Yorba Linda Water District FY 2010/11 Budget
Human Resources
Gina Knight
Human Resources/Risk Manager
Page 1 75
Yorba Linda Water District FY 2010/11 Budget
Human Resources Department Organization Chart
Human Resources Department
HR & Risk
Manager
Personnel
Technician
Yorba Linda
Water District
organization Chart
FY 2010-11
Page 76
Yorba Linda Water District FY 2010/11 Budget
Human Resources Programs and Responsibilities
The Human Resources Department is responsible for the administration and coordination of the District's personnel
system, risk management and safety programs. Its primary function is to provide support services in the areas of
recruitment, retention, selection, employment and training to other District departments.
The department supports operating departments by providing a wide range of personnel services such as benefits
administration, which includes health, dental, optical, life insurance and an employee assistance program,
coordinating recruitment and selection, classification and compensation programs, as well as the administration of the
District's personnel rules, policies and procedures. Other functions include the maintenance of employee personnel
files, training records, medical files and employee performance evaluation reports. It provides employer/employee
relation's administration services and contract negotiations. This includes employee and supervisory counseling on
personnel policies, procedures and practices, providing assistance in the handling of employee grievances and
disciplinary actions as well as implementation of new labor contract provisions.
The Human Resources department administers the District's self-insured liability, worker's compensation and loss
prevention programs. The District's liability and workers compensation insurance is provided by the Association of
California Water Agencies Joint Powers Insurance Authority (ACWA-JPIA). The department strives to protect the
personnel and physical assets of the District from injury and financial consequences of accidental losses through a
program of prevention, avoidance and insurance procurement. Other functions include the coordination and
implementation of safety and training programs ensuring compliance with federal and state laws regarding
occupational health and safety regulations. The department promotes employee development and the sharpening of
employees' skills and knowledge through training programs as well as providing career development opportunities.
The department actively looks to reduce the District's accidental loss exposure through continuous identification and
measurement of existing hazards and through the implementation of policies and procedures to eliminate unsafe
working conditions. The department is responsible for cost-effective management of tort liability claims filed against
the District. It strives to process and bring closure as expeditiously as possible to all claims and engages the input of
other District departments during the investigation and resolution process.
HUMAN RESOURCES PROGRAM:
1. Conduct the recruitment, advertising, testing and selection processes necessary to maintain full staffing
needs.
2. Conduct timely and successful recruitments to maintain an effective workforce throughout the budget period.
3. Conduct appropriate surveys to ensure competitive employee salaries and benefits when necessary.
4. Prepare, maintain and secure employee personnel data files for approximately 75 full-time employees and
five Board members.
5. Review and revise the District's Drug and Alcohol Policy by December 15, 2010.
6. Administer U.S. Department of Transportation (DOT) drug testing regulations.
7. Review and Revise the District's Family and Medical Leave Policy as needed.
8. Process Family Medical Leave Act requests and track/monitor usage.
9. Continue to review and revise personnel rules, policies, employee handbook and mandated programs when
necessary.
10. Assist departments in preparation of appropriate disciplinary actions.
11. Provide employee assistance through an employee assistance program.
12. Coordinate a District-wide Employee Service Award Luncheon on an annual basis.
13. Conduct financial planning workshops as needed and presented by the District's deferred compensation
providers to assist the District's employees with supplemental retirement planning needs.
Page 1 77
Yorba Linda Water District FY 2010/11 Budget
14. Conduct investigations on complaints regarding harassment allegations.
15. Manage the labor relations and meet and confer process with the District's employee association.
16. Maintain and interpret the Memorandum of Understanding with the District's employee association.
17. Participate in the Liebert Cassidy and Whitmore consortium to provide additional training material to the
District's management and supervisory staff.
18. Provide consultation and advice to four department heads in performance management issues.
19. Assist management in interpretation of the District's personnel rules and regulations and Memorandum of
Understanding throughout the budget period.
20. Provide on-going training to all Supervisory and Management staff on the District's policies and procedures
and personnel rules.
21. Participate on ACWA's Salary Survey Subcommittee and Orange County Water Association's Human
Resources Committee.
RISK MANAGEMENT AND SAFETY PROGRAMS:
1. Improve safety and health awareness in the District.
2. Process and monitor liability claims filed against the District.
3. Process and monitor claims and invoices filed against others.
4. Process and monitor workers' compensation claims.
5. Continue to coordinate and monitor administration of the worker's compensation program.
6. Review general liability insurance, property insurance, and workers' compensation insurance requirements as
needed.
7. Expand and maintain a selection of individualized computer-based training programs throughout the budget
period.
8. Provide employee development training to maintain a knowledgeable and capable workforce throughout the
budget period.
9. Implement and maintain federal and state safety regulation requirements throughout the budget period.
10. Promote a safe and positive working environment throughout the budget period.
11. Conduct quarterly safety committee meetings throughout the fiscal year.
12. Coordinate the safety committee's review of job injuries and accidents.
13. Coordinate the annual mandated safety inspections of all District facilities.
14. Provide OSHA-required workplace training.
15. Review and revise the District's Injury and Illness Prevention Program as needed.
16. Administer the District's comprehensive Hearing Conservation Program.
17. On a continuing basis, streamline the risk management and training processes.
18. On a continuing basis, conduct ergonomic workstation improvements.
Page 1 78
Yorba Linda Water District FY 2010/11 Budget
Human Resources Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Human Resources
Administration
Human Resources & Risk Manager 0 1 1 1
Human Resources Manager 1 -1 0 0
Human Resources Analyst 1 0 1 1
2 0 2 2
Risk Management
Personnel Technician 1 0 1 1
1 0 1 1
Safety
Safety & Training Officer 0 0 0 0
0 0 0 0
Department Totals
3 0 3 3
Page 79
Yorba Linda Water District FY 2010/11 Budget
Human Resources Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 196,522 $ 196,522 $ 259,678
Fringe Benefits $ 51,480 $ 51,480 $ 51,708
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ -
Mandatory Benefits $ 96,590 $ 96,590 $ 32,430
Total Salary Related Expenses $ 344,592 $ 344,592 $ 343,816
Supplies & Services
Communications $ 9,900 $ 6,496 $ 9,400
Contractual Services $ 45,900 $ 11,510 $ 29,450
Dues & Memberships $ 800 $ 800 $ 1,750
Insurance $ 374,800 $ 201,847 $ 343,900
Materials $ 5,100 $ 1,932 $ 5,100
District Activities, Emp. Recognition $ 15,200 $ 10,000 $ 12,800
Professional Services $ 97,000 $ 39,395 $ 87,000
Training $ 20,800 $ 18,800 $ 13,700
Travel & Conferences $ 1,600 $ 1,600 $ 1,800
Supplies & Services Sub-Total $ 571,100 $ 292,380 $ 504,900
Total Operating Expenses $ 915,692 $ 636,972 $ 848,716
Page 1 80
Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Administration Section
Category Primary GL • Total Sub Acct No./Sub Sub Acct Detail Description Detail
a
1-7010-0580-00 $9,000 1-7010-0580-00 1,000 Minuteman Press 1,000
COMMUNICATIONS (E) 1-7010-0580-10 8,000 Advertising 8,000
1-7010-0600-00 $9,950 1-7010-0600-00 2,000 NA 0
CONTRACTUAL SERVICES (E) COBRA Solutions 400
Shred-it 1,000
N/A 0
Diaz & Associates 0
EE Relations 600
1-7010-0600-10 2,250 DOTPhysicals 2,250
1-7010-0600-20 2,500 Pre-employment Physicals 2,500
1-7010-0600-30 3,200 Flu Shots 3,200
1-7010-0640-00 $1,050 1-7010-0640-00 1,050 Jobs Available Membership 100
DUES,MEMBERSHIPS,SUBSCRI CALPELRAAnnual Dues 450
PTIONS(E) National Notary Association 300
SHRM Membership 200
1-7010-0710-00 $2,600 1-7010-0710-00 1,500 YLWDJackets/Beanies 500
MATERIALS (E) Office Supplies 400
Refreshments-Training, Meetings, Interviews 600
1-7010-0710-10 500 Books & Publication 300
FLSA Update 200
1-7010-0710-20 600 Employee/Promotional Items 600
1-7010-0715-00 $12,800 1-7010-0715-00 12,800 Employee Recognition 6,000
DISTRICT ACTIVITIES, Benefits Fair 800
EM PL.RECOGNITION(E) Employee Picnic 5,000
Retirement Recognitions 1,000
1-7010-0780-00 $87,000 1-7010-0780-00 7,000 Norm Traub & Associates 7,000
PROFESSIONAL SERVICES (E) 1-7010-0780-10 80,000 Lie bertCassidyWhitmore - EmpIoymentLaw 80,000
1-7010-0810-00 $5,700 1-7010-0810-00 5,700 Job Training 2,000
PROFESSIONAL Harassment Prevention 500
DEVELOPMENT(E) Ethics 0
Brown Act/Conflict of Interest 0
LCW -Consortium 3,200
1-7010-0830-00 $1,200 1-7010-0830-00 1,200 CalPERS 600
TRAVEL & CONFERENCES (E) LCW 600
1-7010-0890-00 $0 1-7010-0890-00 0 Misc Vehicle Expense 0
Section Total $129,300
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Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Risk Management Section
[4~wi*Tow ® P ® °
P
1-7020-0600-00 $6,000 1-7020-0600-00 0 N/A 0
CONTRACTUAL SERVICES (E) 1-7020-0600-30 6,000 First Aid- Workers Compensation 6,000
1-7020-0640-00 $200 1-7020-0640-00 200 PARMA Membership 200
1-7020-0690-00 $343,900 1-7020-0690-00 343,900 Tort Claims-<15K 8,000
INSURANCE (E) ACWA-J PIA Liability Insurance 183,500
ACWA-J PIA Property Insurance 38,900
ACWA-J PIA Workers Compensation Program 27K/QTR 113,500
1-7020-0710-00 $600 1-7020-0710-00 400 Office Supplies 300
MATERIALS (E) Refreshments -Training, Meetings, Interviews 100
1-7020-0710-10 200 Books & Publications 200
1-7020-0810-00 $2,000 1-7020-0810-10 2,000 Risk Management Training 2,000
1-7020-0830-00 $600 1-7020-0830-00 600 PARMA 600
Section Total $353,300
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Yorba Linda Water District FY 2010/11 Budget
Human Resources Budget Section Detail (FY 2010/11)
Safety Section
Primary G L !~atggory Category Sub Acct No./Sub Sub Appt e- item Des~Criptiort Detail Amt
e . toiif total
1-7030-0580-00 $400 1-7030-0580-10 400 Minute man Press 400
1-7030-0600-00 $13,500 1-7030-0600-00 8,500 All Purpose Solutions -Safety 2,000
CONTRACTUAL SERVICES (E) IndustrailHearing&Pulmonary Management 2,500
Regulation Compliance Inc.-Safety 4,000
1-7030-0600-10 0 N/A 0
1-7030-0600-30 0 N/A 0
1-7030-0600-40 5,000 Temporary Labor 5,000
1-7030-0640-00 $500 1-7030-0640-00 500 PASMA 100
DUES, MEMBERSHIPS, Pacific Safety Council -COSS 400
1-7030-0710-00 $1,900 1-7030-0710-00 1,700 Refreshments-Training, Meetings, Interviews 300
MATERIALS (E) Fi rst Aid Suppl i es 800
Office Supplies - IIPP Binders 600
1-7030-0710-10 200 Books & Publications 200
1-7030-0780-00 $0 1-7030-0780-00 0 Misc Professional Services 0
1-7030-0810-00 $6,000 1-7030-0810-10 6,000 OSHA COMPLIANCE TRAI NI NG 6,000
Section Total $22,300
Page 1 83
Yorba Linda Water District FY 2010/11 Budget
Information Technology
Pat Grady
Assistant General Manager
IT Director
Page 1 84
Yorba Linda Water District FY 2010/11 Budget
Information Technology Organization Chart
(nformation-Technology Department
,
® Yvrba Linda
y~ Water Districl
Organization Chart
Fv 2010-11
Page 85
Yorba Linda Water District FY 2010/11 Budget
Information Technology Programs & Responsibilities
The Information Technology Department provides a variety of specialized services to other departments and the
District at large. Providing access to information through integrated databases, across a local and wide area network
are included in this department, along with management of the District's telephone, facsimile, voice and electronic
mail systems. This department also includes SCADA which is the information system that allows operators to control
and monitor District facilities.
SECTION RESPONSIBILITIES
INFORMATION SYSTEMS SECTION
The information system program administers the development and maintenance of the District's Information Systems
and computer network. It consists of the following: billing, accounting, operations and engineering related information
systems. This program provides planning, employee technical training and coordinating services with contract
consultants.
Also included is technical support, which assists other departments with technology related issues by providing help
desk support. This program provides user computer installations and configuration, technical support and
coordinating services with support contract consultants
This program is responsible for telephones, cell phones, walkie-talkies, facsimiles, voice mail, routers, switches, VPN
and firewalls. This program is also responsible for internet and intranet connections; developing and maintaining the
www.vlwd.com web-site; monitoring and securing the District's computer network data traffic.
GEOGRAPHICAL INFORMATION SYSTEM (GIS) SECTION
This program is charged with building and maintaining the layers of graphic data used by the District to produce visual
representations and analysis for informed decision making in the water and sewer system. This is accomplished by
maintaining the Geographic Information System (GIS), performing geospatial analysis of data and display data on GIS
maps; preparing charts, graphs and displays; coordinating system needs with other departments; defining
requirements for end users; coordinating services with contract consultants for maintenance agreements; researching
information from records, surveys and assessor maps; performing field data collection; programming and scripting for
customization of software applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SECTION
This program is responsible for the communications and the hardware related to the District's SCADA system.
Communications includes radios, lease lines, and all other means for ensuring SCADA remote sites communicate
with the District's headquarters. Additionally, this program is responsible for all SCADA sensors in the field that
collect and send digital information to the SCADA system via the PLCs.
INFORMATION SYSTEMS PROGRAM:
1. Administer all Information Systems for the District except GIS & SCADA
2. Conduct training on personal computers
3. Administer vender and reseller agreements.
4. Maintain an inventory of all necessary computer supplies and technical support manuals.
5. Develop new template forms and reports and modify existing reports.
6. Study and research new technology that would benefit the district.
7. Administer district IS servers including voice mail server.
8. Setup user environments and access restriction on servers.
9. Implement district information sharing strategy on network.
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Yorba Linda Water District FY 2010/11 Budget
10. Coordinate network backups.
11. Administering the implementation of new information systems and related software and hardware.
12. Troubleshoot hardware and software problems on PC's.
13. Maintain personal computers by installing software updates and running diagnostic utilities.
14. Provide users with support for software or operating system on PC's including installation and setup of new
PC's.
15. Maintain and troubleshoot network printers.
16. Install software upgrades when feasible and available.
17. Install hardware and software updates or upgrades.
18. Troubleshoot network problems.
19. Setup users for network, e-mail, and voice mail servers including passwords.
20. Assist other departments with troubleshooting technical related issues.
21. Administer internet connections with service provider.
22. Maintain point-to-point T-1 connection with the yard
23. Maintain and administer wireless communications with district networks and related hardware.
24. Phone servicing and repairs
25. Cell phones and walkie-talkie
26. Maintaining district web site.
27. Network traffic monitoring for intrusion detection
28. Network Security
29. Maintain and administer district switches, hubs, modems, cabling (CAT 5, 5e, 6) and firewall.
GIS PROGRAM:
1. Coordinates activities related to the implementation, deployment and use of GIS and related technologies
2. Installs, configures, upgrades, and administers GIS software including databases.
3. Provides specifications for, configures and administers GIS workstations, servers and related hardware in
cooperation with IT section.
4. Codes, install, test, and administer custom GIS applications using appropriate code.
5. Create maps and graphs using GIS software and related equipment
6. Meet with users to define data needs, project requirements, required outputs, or to develop applications.
7. Gather, analyze, and integrate spatial data from staff and determine how best the information can be
displayed using GIS
8. Analyze spatial data for geographic statistics to incorporate into documents and reports.
9. Analyze geographic relationships among varying types of data.
10. Prepare metadata and other documentation
11. Operate and maintain GIS system hardware, software, plotter, digitizer, color printers and related equipment.
12. Develop and implement procedures to share GIS database information with other district databases.
13. Identify potential GIS applications to improve operational efficiency and make available geography-based
information to other district departments
14. Establish procedures and methods for data entry into GIS databases and sharing information with district
employee
SCADA PROGRAM:
1. Ensures that all communication links between SCADA equipment in the field with the District's
headquarters.
2. Test and maintain all field sensors that are SCADA related.
3. Consult and make recommendations for SCADA field equipment during new construction projects.
Page 1 87
Yorba Linda Water District FY 2010/11 Budget
Information Technology Personnel Summary
Positions Additions/ Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Information Technology
Administration
IT Director 0.5 0 0.5 0.5
0.5 0 0.5 0.5
Information Systems
IS Administrator 1 0 1 1
IS Technician II 1 0 1 1
IS Technician I 1 0 1 1
3 0 3 3
GIS
GIS Technician 1 -0.5 0.5 0.5
GIS Administrator 0 1 1 1
1 0.5 1.5 1.5
SCADA
SCADA Administrator 1 0 1 1
Instrumentation Technician 1 0 1 1
2 0 2 2
Department Totals
6.5 0.5 7 7
Page 1 88
Yorba Linda Water District FY 2010/11 Budget
Information Technology Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 441,357 $ 441,356 $ 421,841
Fringe Benefits $ 81,838 $ 81,838 $ 87,307
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 2,500
Mandatory Benefits $ 54,509 $ 54,508 $ 52,681
Total Salary Related Expenses $ 577,704 $ 577,702 $ 564,329
Supplies & Services
Communications $ 50,760 $ 73,814 $ 89,060
Contractual Services $ 102,930 $ 62,528 $ 116,680
Data Processing $ 127,635 $ 93,570 $ 120,435
Dues & Memberships $ 1,407 $ 970 $ 1,442
Materials $ 35,875 $ 25,840 $ 39,875
Maintenance $ 97,351 $ 35,942 $ 88,350
Non-Capital Equipment $ 127,031 $ 57,760 $ 71,420
Professional Services $ 63,900 $ 35,163 $ 33,000
Training $ 8,100 $ 5,595 $ 7,750
Travel & Conferences $ 6,700 $ 4,039 $ 5,800
Vehicle Equipment $ 300 $ 3,519 $ -
Supplies & Services Sub-Total $ 621,989 $ 395,221 $ 573,812
Total Operating Expenses $ 1,199,693 $ 972,923 $ 1,138,141
Page 1 89
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section
Pft~'GJL Category Category TOW %)b Aoct No./Sub Category Sub AOM POW[ DeSdIption Detail 1-6020-0580-00 $67,760 1-6020-0580-00 200 Misc. Items 200
COMMUNICATIONS (E) 1-6020-0580-10 5,100 (phone Cell Phone Service 5,100
1-6020-0580-20 24,000 Nextel/Sprint Service 24,000
1-6020-0580-30 8,900 Verizon Mobile 3,900
Mobile Broadband Service Verizon Broadband Aircard Service 5,000
1-6020-0580-40 29,560 Time Warner Cable Internet>> 3,600
Communications Lines **AT&T District Lines 25,000
AT&T DSL 960
1-6020-0600-00 $89,680 1-6020-0600-00 39,200 Temp LaborforDocument Imaging 34,200
CONTRACTUAL SERVICES (E) CONTRACTUAL SERVICES (E) Programming Temp 5,000
1-6020-0600-10 180 AT&T District Web Site Hosting 180
1-6020-0600-20 21,600 Lease Agreement for New Engineering 0
Lease Agreements XeroxCopier, Printer Scanner Lease 15,600
Konica Minolta Operations Copier, 6,000
1-6020-0600-30 28,700 Dell Servers Service Contracts 2,000
Warranties & Service Contracts GPSVehicleTrackingService 20,000
Ricoh 480 Scanner/CopierinEng 1,750
Minolta Service Supply Contract for Eng 1,350
APC Data Center UPSOn-Site Service 3,600
1-6020-0620-00 $62,350 1-6020-0620-10 8,500 PerlDesk Replacement 0
DATA PROCESSING (E) Software Purchases Microsoft Volume Licensing Select 6 0
Solar Winds Mgmt. (APN, IP Address 5,500
MS Exchange ServerCALs (25 more) 0
New Softwa re 2,000
MS Termina I Se rver CALs 1,000
1-6020-0620-20 50,100 GP & Cogsdale annual Maintenance 32,000
Software License Renewals Novus Agenda Maintenance renewal 5,500
Solar Winds Engineering'sToolkit 800
Solar Winds Orion Monitoring Tool 3,900
Kiwi Cat Tools 200
Trend Micro NeatSuite AV & Spyware 2,000
Laserfiche Software Assurance Plan 5,000
Enterprise Leave Managerfor Dynamics 450
1-6020-0620-30 3,750 Watchguard x1250e firewall renewal 2,250
Hardware Subscription Renewals BDR monthlycharge foroffsite backup 300
Barracuda Spam firewall Energizer 600
Barracuda Message Archiver Energizer
Page 1 90
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
~ e - 7TechNet p B. 1-6020-0640-00 $842 1-6020-0640-00 592 uting 30
DUES,MEMBERSHIPS, Plus Subscription 500
SUBSCRIPTIONS (E) 12
30
PCWorld 20
1-6020-0640-20 250 Misc Memberships 250
1-6020-0710-00 $15,550 1-6020-0710-00 400 Misc. Materials 400
MATERIALS (E) 1-6020-0710-10 1,500 keyboards 800
Desktop Supplies mice 300
blank DVD+R, CD disc etc 200
misc 200
1-6020-0710-20 8,500 HP LaserJet Printers & copiertoners, 8,000
Printer Supplies Xerox Copier/ Printer supplies in Mail 375
Minolta Copier/ Printer supplies forOps 125
1-6020-0710-30 2,600 batteries 800
Cell Phone Supplies holsters & covers 800
chargers 500
misc. 500
1-6020-0710-40 350 Books 350
1-6020-0710-50 200 Power Strips 200
1-6020-0710-60 2,000 Desktop peripherals 900
Hardware Supplies USE, Drives 100
misc. hardware supplies 1,000
1-6020-0730-00 $7,900 1-6020-0730-00 1,000 Misc. Maintenance 1,000
MAINTENANCE (E) 1-6020-0730-05 2,400 HP Printer servicing 2,000
Printer Servicing faxmachines servicing in Engineering 400
1-6020-0730-10 2,000 cell phone servicing/ replacement 1,000
Telco/Phone Servicing Phone switch servicing 500
Building line repairs 500
Security equipment maintenance & 0
1-6020-0730-30 2,000 Cabling(CAT6A,CATSe,fiber) 21000
1-6020-0730-60 500 UPS replacement batteries fordesktops 500
Page 1 91
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
Information Systems Section (Con't)
LaERM2EE
1-6020-0750-00 $22,700 1-6020-0750-05 5,500 Oldest server replacement 0
NON-CAPITAL EQUIPMENT (E) Servers ForefrontTMG ProxyServer including 5,500
1-6020-0750-10 4,200 Dell OptiplexPCs 3,000
Desktops thin clients 1,200
1-6020-0750-15 1,700 Dell Latitude E-series 1,700
1-6020-0750-20 500 New printers 500
Printers Fujitsu scanners for Laserfiche(Ops, 0
1-6020-0750-25 750 Miscnetwork equipment such as 400
Networking Equipment KVM System Inteface pods 250
Network Storage Devices 0
Networkswitches 100
1-6020-0750-30 1,000 Data Center misc. equipment (Rack & 1,000
Tools & Equipment CPI Evolution Cable Management for 0
1-6020-0750-35 500 HID proximity badges for building 500
1-6020-0750-40 4,350 LCD Monitors 2,400
Audio/Visual Digital Voice Recorder for HR 350
Misc. 1,000
Digital Cameras 600
1-6020-0750-45 1,000 Phones & Accessories 1,000
1-6020-0750-50 2,000 Multimode duplex50/125 LC/LCfiber 1,000
Cabling DVI, VGA, DB9, Display Port, HDMI, 600
Adapters 400
1-6020-0750-95 1,200 Misc Items 1,200
1-6020-0780-00 $7,000 1-6020-0780-10 2,000 Network/Hardware Consulting 2,000
PROFESSIONAL SERVICES (E) 1-6020-0780-20 4,000 Software Consulting 4,000
1-6020-0780-30 0 Data Conversion 0
1-6020-0780-40 1,000 Technical Support 1,000
1-6020-0810-00 $5,000 1-6020-0810-00 5,000 ITTechnical Training 5,000
PROFESSIONAL PROFESSIONALDEVELOPMENT(E) TestOut121TCertificationSuite CBT 0
1-6020-0830-00 $4,000 1-6020-0830-00 4,000 Mileage and Travel Reimbursement 500
TRAVEL & CONFERENCES (E) TRAVEL & CONFERENCES (E) WinConnections/DevConnections 2,200
Interop (April/May) 2011 1,300
Section Total $282,7$2
Page 1 92
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
GIS Section
Primary GIL Category Category Sub Acct NojSub Category Sub Acct Detail Item Description Detail Ahft
'I Uw t Total
1-6030-0600-00 $0 1-6030-0600-00 0 GISTEMP (CIP$15,000) 0
1-6030-0620-00 $26,000 1-6030-0620-10 0 Infrared Image Software (CIP $5,000) 0
DATA PROCESSING (E) 1-6030-0620-20 26,000 Info Water & InfoSewer 3,000
Software License Renewals Freeance Annual Software Maintenance 2,500
ArclnforConcurrent Use Primary Maintenance 3,500
ArcGIS Server Standard Enterprise Up to 4 Cores Ma 6,000
Parcel Data Renewal (5yrs contract)--this will be 9,000
ArcView Single Use Primary Maintenance 500
AutoCAD & Map 3Dv2010 Renewal Licenses 1,500
1-6030-0710-00 $3,800 1-6030-0710-20 3,500 Atlas Reprint Supplies (large format 2406 & 11x17) 3,500
MATERIALS (E) 1-6030-0710-40 300 Books 300
1-6030-0730-00 $0 1-6030-0730-00 0 N/A 0
MAINTENANCE (E)
1-6030-0750-00 $0 1-6030-0750-10 0 1 GIS Computer for Te mp (CI P $ 5,000) 0
NON-CAPITAL EQUIPMENT (E) 1-6030-0750-20 0 N/A 0
1-6030-0780-00 $1,000 1-6030-0780-20 1,000 Software Consulting 1,000
PROFESSIONAL SERVICES (E)
1-6030-0810-00 $1,000 1-6030-0810-00 1,000 GIS Training 1,000
PROFESSIONAL
DEVELOPMENT(E)
1-6030-0830-00 $400 1-6030-0830-00 400 Mileage and Travel Reimbursement 100
TRAVEL & CONFERENCES (E) ESRI Conference 300
Section Total $32,200
Page 93
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section
1-6040-0580-00 $21,300 1-6040-0580-30 800 Broa dba nd SCADA 800
COMMUNICATIONS (E) 1-6040-0580-40 20,500 AT&TCircuits (T-1, DSO's) 20,500
1-6040-0600-00 $7,000 1-6040-0600-30 7,000 Cisco Smartnet premium (forCisco 1842 router) 3,000
CONTRACTUAL SERVICES (E) Warranties & Service Cisco Sma rtnet pre mi um (for Cisco 3825 route r) 2,500
Contracts Dell Servers Service contracts 1,500
1-6040-0620-00 $32,085 1-6040-0620-10 5,000 Wonderware calc & addistional Platform & views 0
DATA PROCESSING (E) Software Purchases Terminal services calcs & OtherCalc-Lic. 750
Misc. software 2,750
Unity sm. 1,500
1-6040-0620-20 26,685 Proworks 32 light 650
Software License Renewals Proworks 32 full 1,285,
Wonderware Premium Support 20,100
Concept XL 2,900
Unity 500
Concept Med. 1,250
1-6040-0620-30 400 BDR service 400
1-6040-0640-00 $600 1-6040-0640-20 600 AWWA 230
DUES,MEMBERSHIPS,SUBSCRI Instrumentation system & Automation Society x2 250
PTIONS (E) Water Environment Federation 120
1-6040-0710-00 $20,525 1-6040-0710-40 300 Books 300
MATERIALS (E) 1-6040-0710-50 3,750 Electrical Supplies 3,750
1-6040-0710-60 3,500 Hardware Supplies 3,500
1-6040-0710-70 650 Calibration Supplies 650
1-6040-0710-80 12,325 Level indicators 5,400
Meters & Sensors LELsensors 625
Flow meter 2,500
Integral Manaflods forflow& Pressure meters 2,000
Pressure meter 1,800
1-6040-0730-00 $80,450 1-6040-0730-15 2,000 Flow Meter Calibration 2,000
MAINTENANCE (E) 1-6040-0730-20 18,750 Electrica I Gene ra I Ma i nte na nce 18,750
Electrical General Reservoir Sensor Access (2 sites) 0
1-6040-0730-25 0 Electrical Motor Control Center Work 0
1-6040-0730-30 4,650 Conduit Replacement Rim Rd. to Chino Reservoir 0
Cabling&WAN Conduit Replacement ValleyViewto Gardena 4,000
Communication Cabling & WAN Communication 650
1-6040-0730-40 10,000 Radio repairs & Servicing 10,000
1-6040-0730-45 8,500 Signal Conditioners-Converters 800
PLC Hardware Power Supply 1,200
Moduals replacements 5,000
M340 system 0
Terminal Blocks 1,500
1-6040-0730-50 10,000 PLC -SCADAModifications 10,000
1-6040-0730-55 1,800 Security & Gas detectors 1,800
1-6040-0730-60 7,500 UPS& Back-up Powersystems 7,500
1-6040-0730-65 2,250 Cooling&A/C Servicing 2,250
1-6040-0730-70 15,000 Instrumentation 15,000
Page 94
Yorba Linda Water District FY 2010/11 Budget
IT Budget Section Detail (FY 2010/11)
SCADA Section (Con't)
4
W Au#
sokA* e• e• POTbEill
$48,720 1-6040-0750-15 3,500 Notebook replacements 3,500
NON-CAPITAL EQUIPMENT (E) 1-6040-0750-25 5,670 Cisco 1841 Router CDB 1,890
Networking Equipment Cisco 1841 Router Box Canyon 1,890
FieldRouters -switches - fiber device 0
Cisco 1841 Router Bryant Ranch 0
Cisco 1841 Router Elk Mt. 1,890
1-6040-0750-30 1,550 Tools & Equipment 1,550
1-6040-0750-35 0 Security 0
1-6040-0750-55 2,500 PLCs & Panels 2,500
1-6040-0750-60 3,500 Instrumentation Sensors & Meters 2,000
Instrumentation Sensors & Smart Bob RI-Chem 1,500
Meters
1-6040-0750-65 10,500 Electrical Upgrades 10,500
1-6040-0750-70 12,600 (Radio) Box Canyon to Hidden Hills 3,800
Redundant SCADA (Radio) Elk Mt to Hidden Hills with 5,000
Communications Radio Systems (Radio) Bryant Ranch to Hidden Hills 0
(Radio) CDB to Hidden Hills 3,800
1-6040-0750-80 7,500 Gas Detector Replacement (3 sites) 7,500
1-6040-0750-85 0 Standby Generators 0
1-6040-0750-90 1,400 Calibration equipment 1,400
1-6040-0780-00 $25,000 1-6040-0780-10 1,000 Network/Hardware Consulting 1,000
PROFESSIONAL SERVICES (E) 1-6040-0780-20 23,000 PLC progra m to Concept OC-51 0
PLC program to Concept Wel119 (3 0
PLC progra m to Concept Va I I ey Vi ew (5 0
PLCprogramtoConcept - Wells 8,000
MSO 5,000
SCADA s ys t e m programing 10,000
PLC program to Concept W ell 15 (2 0
PLC program to Concept W ell 18 (3 0
1-6040-0780-40 1,000 Technical Support 1,000
1-6040-0810-00 $1,750 1-6040-0810-00 1,750 Awwa training 500
PROFESSIONAL DEVELOPMENT Wonderwa re training 1,250
(E) Concept PLC programming training 0
1-6040-0830-00 $1,40011-6040-0830-00 1,400 Awwa Conference 1,400
Section Total $238,830
Page 95
Yorba Linda Water District FY 2010/11 Budget
Operations
Lee Cory
Operations Manager
Page 1 96
Yorba Linda Water District FY 2010/11 Budget
Operations Department Organization Chart
Operations Department
Yorba Linda
® Water District
Organization Chart
FY 2010-11
Page 97
Yorba Linda Water District FY 2010/11 Budget
Operations Programs & Responsibilities
The Operations Department is delegated the responsibilities of maintaining and overseeing the District's water
storage, production, pumping and distribution systems; sewer collection systems; operation of wells and related water
production equipment; fleet and equipment maintenance. These responsibilities are achieved through the following
sections.
SECTION RESPONSIBILITIES:
OPERATIONS ADMINISTRATION
Activities of the operations administration include the day-to-day supervision and administration of maintenance,
production and inventory work. The department's safety and risk management program are undertaken in this section.
WATER OPERATIONS AND MAINTENANCE
The Department undertakes the maintenance and repair of all water distribution facilities and appurtenances. This
section also includes ongoing programs such as the fire hydrant maintenance; valve turning programs; dead end
water main flushing; the meter installation and replacement program, and the maintenance of the District's Air
Vacuum and Air Release systems.
SEWER OPERATIONS AND MAINTENANCE
The Department is responsible for implementation of the District's Sewer System Management Plan that includes;
system inspection (CCTV) cleaning, repairs, grease control, and monthly reporting of sewer overflows to the State.
This plan also includes system capacity and rehabilitation assessments, in addition to other supplemented Waste
Discharge Requirements.
WATER PRODUCTION
The Production Section is responsible for the operation of the District's water supply, water storage and water
disinfection systems. This includes the operation and maintenance of the following systems, chlorine generation and
application, booster pump stations, water wells and imported water connections. The primary objective is to meet
customer water demands on a daily basis. Activities include overseeing the maintenance of the supply wells, booster
stations, system pressure regulating, disinfection systems and monitoring of the District's reservoir levels, and the
under-drain systems of reservoirs.
Water Production depends on and is the end user of the Supervisory Control and Data Acquisition System (SCADA).
Production interfaces with the IT Department to develop programming, reports and updates of the SCADA system.
Updates include remote systems such as flow meters, level transmitters, the human machine interface (HMI).
Production SCADA interface includes technical support and planning of the SCADA system and the wide area
network communication systems, working with contractors on new booster stations and reservoirs to bring the new
controls into the District's control system. Additional interfacing extends to maintenance, repair and control changes
to the District's remote telemetry systems, programmable logical controllers (PLC's) and related control devices, and
instrumentation.
MECHANICAL SERVICES
The Department carries out the maintenance on the District's fleet of vehicles, heavy equipment, and natural gas fired
booster engines and small equipment.
FACILITIES MAINTENANCE
Page 1 98
Yorba Linda Water District FY 2010/11 Budget
This section is responsible for the maintenance and upkeep of District buildings and facilities sites. It interfaces and
oversees work of outside contractors as relate to performing facility maintenance.
OPERATIONS ADMINISTRATION PROGRAM:
1. Conduct bi-weekly safety meetings.
2. Conduct building and yard safety inspections.
3. Administer the operations department budget.
4. Administer the sale of surplus equipment.
5. Administer mandated personnel training during the fiscal year.
6. Administer the 9/80 work schedule.
7. Interact with regulatory agencies as required.
8. Administer regulatory programs assigned to the Operations Department
WATER OPERATION AND MAINTENANCE PROGRAM:
1. Respond to approximately 380 meter repair work orders each year.
2. Respond to approximately 510 leak repairs work orders each year.
3. Respond to approximately 180 customer complaints per month.
4. Service, and repair as necessary, approximately 360 air release/vacuum breaker valves annually.
5. Continue system valve maintenance & replacement program. Operate approximately 5,000 valves annually.
6. Repair or replace fire hydrants on an as needed basis.
7. Flush approximately 460 dead-ends twice (2) each year.
8. Inspect and service approximately 4,000 fire hydrants for correct operation annually.
9. Respond to contractor emergency problems as necessary.
10. Assist engineering in pipeline shut-downs for construction jobs.
11. Assist engineering in water quality program activities. Installing new sampling stations and maintaining
approximately 37 existing stations.
SEWER OPERATION AND MAINTENANCE PROGRAM:
1. Check and service sewer lift station once per week.
2. Clean approximately 16,000 linear feet of sewer lines per week.
3. Respond to approximately six sewer complaints per month.
4. Respond to approximately six contractor emergency problems each year.
5. Comply with mandated Waste Discharge Regulation, by responding to all compliance rules and best
management practices as dictated by the State Water Resources Control Board.
6. Monitor, analyze, document and file waste discharge reports to the Regional Water Quality Control Board
throughout each year.
7. Televise approximately 1,000 feet of sewer main weekly.
WATER PRODUCTION PROGRAM:
1. Provide necessary supply of local and imported water to meet customer needs.
2. Conduct combined daily and weekly on-site plant inspections of production facilities.
3. Oversee weed abatement program at reservoir and booster sites.
4. Assist in the annual upgrade of the computer telemetry system.
5. Perform maintenance on approximately 100 pressure reducing station valves per year.
6. Monitor and report on energy prices and usage.
7. Ensure proper performance of well, booster and CL2 systems.
8. Assess the Cathodic Protection system.
9. Provide for continuous and reliable operation of the District's telemetry system.
Page 99
Yorba Linda Water District FY 2010/11 Budget
10. Maintain the SCADA system programmable logic controllers (PLC's) and communications systems.
11. Increase the reliability and improve security of the SCADA systems.
12. Maintain the SCADA system historian, protect the data, and provide the stored data to the District's
Departments as needed.
13. Replace obsolete PLC hardware.
14. Interface and build human machine interfaces (HMI) to newly constructed facilities.
15. Maintain human machine interfaces (HMI) and program changes to meeting operational requirements or
changes.
16. Maintain instrumentation & perform calibrations (i.e. flow meters, pressure meters, and level transmitters.
MECHANICAL SERVICES PROGRAM:
1. Conduct routine service on the District's rolling stock and major equipment.
2. Conduct routine service on the District's 15 stationary natural gas engines.
3. Conduct routine service on the District's small equipment.
4. Assist in development of specifications for vehicles and equipment used by District.
5. Assist in the purchase of budgeted vehicles and equipment.
6. Assure AQMD compliance of stationary natural gas engines.
FACILITY MAINTENANCE
1. Carry out repairs to buildings and ancillary equipment; Co-ordinate with outside contractors when required.
2. Conduct site maintenance including mowing, weed abatement, graffiti removal, and building upkeep.
3. Ensure Richfield yard is kept in a clean and safe condition.
4. Conduct emergency repairs to facilities after hours and at weekends.
Page 1 100
Yorba Linda Water District FY 2010/11 Budget
Operations Personnel Summary
Positions Additions) Positions Positions to
Authorized Deductions Authorized Fund
Departments FY 2009/10 FY 2010/11 FY 2010/11 FY 2010/11
Operations
Administration
Operations Manager 1 0 1 1
Operations Secretary 1 -1 0 0
Operations Assistant 0 1 1 1
2 0 2 2
Water Operations & Maint.
Water Maintenance Superint. 1 0 1 1
Sr. Maint. Distribution Operator 4 0 4 3
Maint. Distribution Operator III 4 0 4 3
Maint. Distribution Operator II " 6 0 6 5
Maintenance Worker 1 6 0 6 6
21 0 21 18
Sewer Operations & Maint.
Sr. Maint. Distribution Operator 1 0 1 1
Maint. Distribution Operator 111 1 0 1 1
Maint. Distribution Operator II 1 0 1 1
Maintenance Worker 1 2 0 2 2
5 0 5 5
Water Production
Chief Plant Operator 1 0 1 1
Sr. Plant Operator 1 0 1 1
Maint. Distribution Operator II 1 0 1 1
Plant Operator II 4 0 4 3
7 0 7 6
Mechanical Services
Sr. Fleet Mechanic 1 0 1 1
Mechanic 111 1 0 1 1
Mechanic 11 1 0 1 1
3 0 3 3
Facilities Maintenance
Facilities Maintenance 1 0 1 1
1 0 1 1
Department Totals
39 0 39 35
(2) positions underfilled with Maintenance Worker I
" Underfilled with Maintenance Worker I
Page 101
Yorba Linda Water District FY 2010/11 Budget
Operations Department Budget (FY 2010/11)
FY 2009/10 Budget FY 2009/10 FY 2010/11 Budget
Forecast
Expenses (Operating)
Salary Related Expenses
Salaries $ 2,047,532 $ 2,047,533 $ 2,185,834
Fringe Benefits $ 681,984 $ 681,984 $ 569,459
Vacation Sale/Purchase $ - $ - $ -
Unemployment Insurance $ - $ - $ -
Overtime $ - $ - $ 108,000
Mandatory Benefits $ 336,245 $ 336,245 $ 347,176
Total Salary Related Expenses $ 3,065,761 $ 3,065,762 $ 3,210,469
Supplies & Services
Communications $ 1,680 $ 2,189 $ 3,700
Contractual Services $ 615,250 $ 499,781 $ 342,900
Dues & Memberships $ 2,157 $ 2,329 $ 2,246
Fees & Permits $ 32,000 $ 27,526 $ 29,902
Materials $ 401,550 $ 360,527 $ 289,950
Maintenance $ 316,500 $ 76,187 $ 278,500
Non-Capital Equipment $ 26,000 $ 23,543 $ 38,450
Office Expense $ 20,300 $ 9,519 $ 15,500
Professional Services $ 51,000 $ 9,347 $ 27,500
Training $ 23,200 $ 12,595 $ 15,500
Travel & Conferences $ 11,050 $ 1,496 $ 4,300
Utilities $ 27,000 $ 97,784 $ 123,000
Vehicle Equipment $ 282,210 $ 225,036 $ 312,850
Supplies & Services Sub-Total $ 1,809,897 $ 1,347,859 $ 1,484,298
Total Operating Expenses $ 4,875,658 $ 4,413,621 $ 4,694,767
Page 1 102
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Administration Section
1-5010-0580-00 $500 1-5010-0580-20 500 Manuals/Books/Magazines 500
1-5010-0600-00 $5,000 1-5010-0600-70 5,000 Miscellaneous Contractor Services 5,000
1-5010-0645-00 $300 1-5010-0645-15 300 E.P.A. Fee's 300
1-5010-0640-00 $796 1-5010-0640-05 55 CESA 55
DUES,MEMBERSHIPS, 1-5010-0640-10 396 AWWAMemberships 396
SUBSCRIPTIONS (E) 1-5010-0640-20 250 CWEAMemberships 250
1-5010-0640-30 50 OCWAMemberships 50
1-5010-0640-40 45 WEF Membership 45
1-5010-0710-00 $8,000 1-5010-0710-65 8,000 PPE Equipment 8,000
1-5010-0750-00 $100 1-5010-0750-50 100 Safety Equipment (includes Traffic Equipment) 100
1-5010-0760-00 $15,500 1-5010-0760-10 2,500 Paper Supplies 2,500
OFFICE EXPENSE (E) 1-5010-0760-20 3,000 Printer Ink 3,000
1-5010-0760-30 10,000 Misc Supplies 10,000
1-5010-0780-00 $17,500 1-5010-0780-20 15,000 Emergency Service Consultant 15,000
PROFESSIONAL SERVICES (E) 1-5010-0780-30 0 UrbanWaterMa nageme ntPlanConsultant 0
1-5010-0780-40 2,500 Legal Fees 2,500
1-5010-0810-00 $2,500 1-5010-0810-10 100 Safety 100
PROFESSIONAL 1-5010-0810-20 500 Job Training 500
DEVELOPMENT(E) 1-5010-0810-30 1,600 Emergency Response 1,600
1-5010-0810-40 300 Certificate Reimbursement 300
1-5010-0830-00 $1,550 1-5010-0830-10 300 Travel 300
TRAVEL & CONFERENCES (E) 1-5010-0830-20 500 Lodging 500
1-5010-0830-30 300 Meals 300
1-5010-0830-40 450 Registration 450
Section Total $51,746
Page 103
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Operation & Maintenance Section
x a x D r r A° x Y
° x @
1-5020-0580-00 $200 1-5020-0580-20 200 Manuals/Books/Magazines 200
1-5020-0600-00 $155,000 1-5020-0600-15 120,000 Asphalt Paving 120,000
CONTRACTUAL SERVICES (E) 1-5020-0600-20 20,000 Concrete Repair 20,000
1-5020-0600-50 10,000 Uniforms 10,000
1-5020-0600-70 5,000 Miscellaneous Contractor Services 5,000
1-5020-0640-00 $600 1-5020-0640-10 600 AWWAMemberships 600
DUES,MEMBERSHIPS,
SUBSCRIPTIONS (E)
1-5020-0645-00 $16,902 1-5020-0645-05 402 AQMD Permits 402
FEES & PERMITS (E) 1-5020-0645-10 15,000 Landfill (Orange County & Dan Coop) 15,000
1-5020-0645-25 1,500 NPDES Deminimus (RWQCB) 1,500
1-5020-0710-00 $212,000 1-5020-0710-02 2,000 Arrow Hardware 2,000
MATERIALS (E) 1-5020-0710-05 20,000 Road Material 20,000
1-5020-0710-13 10,000 Air-Vac parts 10,000
1-5020-0710-20 10,000 Water Main Repair Parts 10,000
1-5020-0710-25 50,000 Hydrant Repair Parts 50,000
1-5020-0710-28 3,000 McFadden Dale 3,000
1-5020-0710-30 25,000 Valve Repair Parts 25,000
1-5020-0710-40 40,000 N/A 40,000
1-5020-0710-45 2,000 Meter Repair Parts 2,000
1-5020-0710-50 0 N/A 0
1-5020-0710-60 10,000 Meter Boxes/Lids/Vaults 10,000
1-5020-0710-90 35,000 Water Service Repair Parts 35,000
1-5020-0710-94 5,000 Miscellaneous Warehouse Parts 5,000
1-5020-0730-00 $50,000 1-5020-0730-40 50,000 Pipeline Repairs 50,000
1-5020-0750-00 $16,600 1-5020-0750-10 3,000 Hand Tools 3,000
NON-CAPITAL EQUIPMENT (E) 1-5020-0750-15 4,000 Equipment Rental 4,000
1-5020-0750-20 5,000 Road Equipment (Jackhammers, Wackers, etc.) 5,000
1-5020-0750-30 2,000 Power Tools 2,000
1-5020-0750-50 1,600 Traffic Cones, Barricades, and Signs 1,600
1-5020-0750-55 1,000 Safety Equipment Repairs 1,000
1-5020-0780-00 $2,500 1-5020-0780-40 2,500 Legal Fees 2,500
1-5020-0810-00 $8,300 1-5020-0810-10 1,000 Safety 1,000
PROFESSIONAL 1-5020-0810-20 6,000 Job Training 6,000
DEVELOPMENT(E) 1-5020-0810-40 1,300 Certificate Reimbursement 1,300
1-5020-0830-00 $900 1-5020-0830-10 300 Travel 300
TRAVEL & CONFERENCES (E) 1-5020-0830-20 200 Lodging 200
1-5020-0830-30 200 Meals 200
1-5020-0830-40 200 Registration 200,
Section Total $463,002
Page 104
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Sewer Operation & Maintenance Section
a e e
2-5030-0580-00 $2,100 2-5030-0580-10 2,000 FOG Materials 2,000
COMMUNICATIONS (E) 2-5030-0580-20 100 Manuals/Books/Magazines 100
2-5030-0600-00 $7,200 2-5030-0600-15 6,000 Asphalt Paving 6,000
CONTRACTUAL SERVICES (E) 2-5030-0600-50 1,200 Uniforms 1,200
2-5030-0640-00 $400 2-5030-0640-20 400 CWEAMemberships 400
DUES,MEMBERSHIPS, CWEA Memberships
SUBSCRIPTIONS (E)
2-5030-0645-00 $3,700 2-5030-0645-20 2,400 FOG Inspections & Fees (OCSD) 2,400
FEES& PERMITS (E) 2-5030-0645-30 1,300 WDR -SSO(SWRCB) 1,300
2-5030-0710-00 $11,000 2-5030-0710-02 400 Arrow Hardwa re 400
MATERIALS (E) 2-5030-0710-28 600 McFadden Dale 600
2-5030-0710-92 10,000 Sewer Main Repair Parts 10,000
2-5030-0730-00 $28,500 2-5030-0730-15 1,000 Electrical Repair Work 1,000
MAINTENANCE (E) 2-5030-0730-55 1,500 Sewer lift Station Repairs 1,500
2-5030-0730-60 20,000 Sewer Line Repairs 20,000
2-5030-0730-65 6,000 Vector Control in Manholes 6,000
2-5030-0750-00 $13,150 2-5030-0750-05 10,000 CCTV Repairs 10,000
NON-CAPITAL EQUIPMENT(E) 2-5030-0750-10 1,500 Hand Tools 1,500
2-5030-0750-50 850 Traffic Cones, Barricades, and Signs 850
2-5030-0750-55 800 Safety Equipment Repairs 800
2-5030-0780-00 $4,500 2-5030-0780-10 3,000 Water/Sewer Consultant 3,000
PROFESSIONAL SERVICES (E) 2-5030-0780-40 1,500 Legal Fees 1,500
2-5030-0810-00 $1,800 2-5030-0810-10 500 Safety 500
PROFESSIONAL 2-5030-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 2-5030-0810-40 300 Certificate Reimbursement 300
2-5030-0830-00 $550 2-5030-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 2-5030-0830-20 100 Lodging 100
2-5030-0830-30 150 Meals 150
2-5030-0830-40 100 Registration 100
Section Total 1$72,900,
Page 105
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Water Production Section
Primary GIL Category Category Total Sub Acct No./Sub Sub Acct Detail Item Description Detail Amt
1-5040-0580-00 $400 1-5040-0580-20 400 Manuals/Books/Magazines 400
1-5040-0600-00 $3,200 1-5040-0600-50 1,200 Uniforms 1,200
CONTRACTUAL SERVICES (E) 1-5040-0600-70 2,000 Miscellaneous Contractor Services 2,000
1-5040-0640-00 $450 1-5040-0640-10 400 AWWA Memberships 400
DUES,MEMBERSHIPS, 1-5040-0640-30 50 OCWAMemberships 50
SUBSCRIPTIONS (E)
1-5040-0660-00 $775,514 1-5040-0660-20 563,721 S.C.E. 563,721
FUEL& POWER-PUMPING (E) 1-5040-0660-30 211,793 The Gas Company 211,793
1-5040-0670-00 $551,285 1-5040-0670-10 150,170 City of Anaheim 150,170
FUEL& POWER, WELLS& 1-5040-0670-20 194,714 S.C.E. 194,714
YARD PUMPING (E) 1-5040-0670-30 206,401 The Gas Company 206,401
1-5040-0680-00 $2,499,991 1-5040-0680-00 2,499,991 O.C.W.D.Replenishment Assessment 2,499,991
1-5040-0710-00 $46,400 1-5040-0710-02 1,500 Arrow Hardware 1,500
MATERIALS (E) 1-5040-0710-15 5,000 Cla-Valve Parts 5,000
1-5040-0710-17 5,000 Pump Repair Parts 5,000
1-5040-0710-28 1,800 McFadden Dale 1,800
1-5040-0710-75 19,500 Salt 19,500
1-5040-0710-81 100 Welding Supplies 100
1-5040-0710-84 13,000 Production Repair Parts 13,000
1-5040-0710-85 500 Cleaning/Painting Supplies 500
1-5040-0730-00 $139,000 1-5040-0730-05 4,000 CL2 System Service 4,000
MAINTENANCE (E) 1-5040-0730-10 14,000 Electrical Motor& Pump Repairs 14,000
1-5040-0730-15 6,000 Electric Repair Work 6,000
1-5040-0730-25 14,000 Reservoir Inspections & Cleaning 14,000
1-5040-0730-30 60,000 Wells: Maint. & Repairs 60,000
1-5040-0730-45 21,000 Water Softener Service 21,000
1-5040-0730-75 20,000 Pump Repairs 20,000
1-5040-0750-00 $1,600 1-5040-0750-10 200 Hand Tools 200
NON-CAPITAL EQUIPMENT (E) 1-5040-0750-30 400 Power Tools 400
1-5040-0750-50 200 Traffic Cones, Barricades, and Signs 200
1-5040-0750-55 800 Safety Equipment Repairs 800
1-5040-0780-00 $2,000 1-5040-0780-40 2,000 Legal Fees 2,000
1-5040-0805-00 $440,000 1-5040-0805-00 440,000 Municipal Water District of O.C. 440,000
1-5040-0800-00 $8,400,446 1-5040-0800-00 8,400,446 Purchased Water 8,400,446
1-5040-0810-00 $1,900 1-5040-0810-10 500 Safety 500
PROFESSIONAL 1-5040-0810-20 1,000 Job Training 1,000
DEVELOPMENT(E) 1-5040-0810-40 400 Certificate Reimbursment 400
1-5040-0830-00 $1,300 1-5040-0830-10 200 Travel 200
TRAVEL & CONFERENCES (E) 1-5040-0830-20 400 Lodging 400
1-5040-0830-30 200 Meals 200
1-5040-0830-40 500 Registration 500
Section Total $12,863,486
Page 106
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Mechanical Services Section
10
1-5050-0580-00 $500 1-5050-0580-20 500 Manuals/Books/Magazines 500
COMMUNICATIONS (E)
1-5050-0645-00 $9,000 1-5050-0645-05 7,000 AQMD Permits 7,000
FEES& PERMITS (E) 1-5050-0645-35 2,000 Haz Mat Fee (CCFA) 2,000
1-5050-0710-00 $4,900 1-5050-0710-02 100 Arrow Hardware 100
MATERIALS (E) 1-5050-0710-28 1,300 McFadden Dale 1,300
1-5050-0710-80 3,000 Mech. Shop Supplies 3,000
1-5050-0710-81 500 Welding Supplies 500
1-5050-0750-00 $6,000 1-5050-0750-10 2,000 Hand Tools 2,000
NON-CAPITAL EQUIPMENT(E) 1-5050-0750-30 1,000 PowerTools 1,000
1-5050-0750-40 3,000 Misc Mech Shop Equipment 3,000
1-5050-0810-00 $600 1-5050-0810-10 200 Safety 200
PROFESSIONAL 1-5050-0810-20 200 Job Training 200
DEVELOPMENT(E) 1-5050-0810-40 200 Certificate Reimbursment 200
1-5050-0890-00 $312,850 1-5050-0890-10 750 Gasoline 750
VEHICLE EXPENSES 1-5050-0890-11 500 Admin -Vehicle Maint 500
1-5050-0890-20 12,000 Finance -Gas 12,000
1-5050-0890-21 5,000 Finance -Vehicle Maint 5,000
1-5050-0890-30 11,000 Engineering-Gas 11,000
1-5050-0890-31 7,000 Engineering-Vehicle Maint 7,000
1-5050-0890-40 1,000 CPS-Admin Vehicle Maint 1,000
1-5050-0890-41 3,000 CPSAdminGas 3,000
1-5050-0890-42 45,000 CPSWaterVehicle Maintenance 45,000
1-5050-0890-43 3,000 CPS-Water Equipment Maintenance 3,000
1-5050-0890-44 55,000 CPS-Water-Gas 55,000
1-5050-0890-45 7,500 CPS-Water-Diesel 7,500
1-5050-0890-46 20,000 CPS-Sewer Vehicle Maint 20,000
1-5050-0890-47 1,000 CPS-Sewer Equipment Maint 1,000
1-5050-0890-48 5,000 CPS-Sewer-Gas 5,000
1-5050-0890-49 6,500 CPS-Sewer-Diesel 6,500
1-5050-0890-50 5,000 CPS-Production Vehicle Maint 5,000
1-5050-0890-51 1,000 CPS-Production Equipment Maint 1,000
1-5050-0890-52 15,000 CPS- Production -Gas 15,000
1-5050-0890-53 2,000 CPSMechSvcs -VehicleMaint 2,000
1-5050-0890-54 4,500 CPS-MechSvcs-Gas 4,500
1-5050-0890-55 1,000 CPS-Facilities -VehicleMaint 1,000
1-5050-0890-56 2,500 CPS-Facilities-Gas 2,500
1-5050-0890-57 3,000 CPS-Taal Repair 3,000
1-5050-0890-70 2,000 IT-Vehicle Maintenance 2,000
1-5050-0890-71 3,600 IT-Gas 3,600
1-5050-0890-80 75,000 Stationary Engine Maint 75,000
1-5050-0890-81 12,000 Stationary Engine Emissions Testing 12,000
1-5050-0890-90 3,000 Haz Mat Disposal 3,000
Section Total $333,850
Page 107
Yorba Linda Water District FY 2010/11 Budget
Operation Budget Section Detail (FY 2010/11)
Facilities Maintenance Section
M. WIMR-.,
725,000 1-5060-0600-00 $172,500 1-5060-0600-05 0 AC&Heating 13,000
CONTRACTUALSERVICES(E) 1-5060-0600-10 0 AlarmService 1,500
1-5060-0600-15 As phaIt Paving 25,000
1-5060-0600-20 2,000 Concrete Repair 2,000
1-5060-0600-30 5,500 Disposal Service 5,500
1-5060-0600-35 75,000 Janitorial Service 75,000
1-5060-0600-40 41,000 Landscape Service 41,000
1-5060-0600-45 500 Pest Control Service 500
1-5060-0600-50 2,500 Uniforms 2,500
1-5060-0600-70 6,500 Miscellaneous Contractor Services 6,500
1-5060-0710-00 $7,650 1-5060-0710-02 150 Arrow Hardware 150
MATERIALS (E) 1-5060-0710-10 5,000 Building Repair Parts 5,000
1-5060-0710-28 1,000 McFadden Dale 1,000
1-5060-0710-85 500 Cleaning/PaintingSupplies 500
1-5060-0710-98 1,000 Landscape Supplies 1,000
1-5060-0730-00 $61,000 1-5060-0730-15 12,000 Electrical Repair Work 12,000
MAINTENANCE (E) 1-5060-0730-35 2,500 Fire Extinguiser Maint/Calibration 2,500
1-5060-0730-50 45,000 Painting& Fencing 45,000
1-5060-0730-70 1,500 Lock Repairs 1,500
1-5060-0750-00 $1,000 1-5060-0750-10 500 Hand Tools 500
NON-CAPITAL EQUIPMENT (E) 1-5060-0750-30 0 Power Tools 0
1-5060-0750-50 500 Safety Equipment 500
1-5060-0780-00 $1,000 1-5060-0780-40 1,000 Legal Fees 1,000
PROFESSIONAL SERVICES (E) Legal Fees
1-5060-0810-00 $400 1-5060-0810-10 200 Safety 200
PROFESSIONAL 1-5060-0810-20 200 Job Training 200
DEVELOPMENT (E) Job Training
1-5060-0870-00 $123,000 1-5060-0870-10 122,000 Electric 122,000
UTILITIES (E) 1-5060-0870-20 1,000 Gas 1,000
Section Total $366,550
Page 108
Engineering
Manager
Sr.Project Engineering
Manager Secretary
Eng.Technician
Project If
Engineer
3 FTE
IIIIIIIII Sr.Accountant
' Accounting
Assistant I/II
2 FTE
■
YL
W
Finance
Director
Project
Engineer
Sr.Construction
Inspector
Construction
Inspector
Customer Svc. Storekeeper
Supervisor
Customer Srv.
Rep.1/11/111 Meter Services
Lead
4 FTE
Meter Reader
1/11
4 FTE
Board of
Directors
General
Manager
Management
Analyst
HR&Risk Operations RN
Manager Manager
HR Analyst Personnel Sr.Fleet Operations Water Maint.
Technician Mechanic Assistant Super'ntendent
Mechanic Sr.Maintanance
11/111 Dist.OPer ator Facilities
Maintenance
2 FTE 4 FTE
Maintanance Dist. I Maintanance Dist. Maintanance
Operator III Operator If Worker 1
4 FTE Z FTE 8 FTE
Assist.GM/IT
Director
Executive
Secretary
G.I.S.
Info.Systems
Water Quality
Administrator
Administrator
Engineer
Public Information
Info.Systems
Officer G.I.S.
Technician 1/11
WQ Technician
Technician
1/11
2 FTE
I FTE
Management
Analyst
HR&Risk Operations RN
Manager Manager
HR Analyst Personnel Sr.Fleet Operations Water Maint.
Technician Mechanic Assistant Super'ntendent
Mechanic Sr.Maintanance
11/111 Dist.OPer ator Facilities
Maintenance
2 FTE 4 FTE
Maintanance Dist. I Maintanance Dist. Maintanance
Operator III Operator If Worker 1
4 FTE Z FTE 8 FTE
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: Yes
To: Board of Directors
Funding Source: All Funds
From: Pat Grady, Assistant General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Proposed Authorized and Budgeted Positions for Fiscal Year 2010/2011
SUMMARY:
The purpose of this report is for the Board of Directors to adopt Resolution No. 10-17 approving the
number of Authorized and Budgeted Positions for Fiscal Year 2010/2011 and rescind Resolution
No. 09-07.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 10-17 Approving the Authorized and Budgeted
Positions for Fiscal Year 2010/2011 and Rescinding Resolution No. 09-07.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee discussed this item at its meeting held April 13, 2010.
At their meeting on June 14, 2010, the Finance-Accounting Committee discussed the financial
impacts of the latest revision, which adds 0.5 FTE for a part-time GIS Technician position.
DISCUSSION:
The District's Board of Directors authorized eighty-three (83) full time positions for FY 2009/2010
with approved funding for only seventy-six (76) full time positions. For the past ten (10) months, the
Human Resources department has been very active in recruiting and filling the District's vacant
positions. However, additional retirements and employee turn around has resulted in the District
averaging seventy-two (72) filled full time positions over this ten month period.
For the proposed Fiscal Year 2010/2011 personnel needs, staff is proposing the following: to
maintain vacancies in several positions previously authorized; to promote three (3) Maintenance
Worker I's to Maintenance Distribution Operator 11's; to promote the GIS Technician to a GIS
Administrator position; to fill the vacant GIS Technician position with a part-time employee; and, to
eliminate the Assistant Administrator I position.
Over the past several months, the Human Resources Manager met and discussed with each of the
department heads the personnel needs for their respective departments. The District's Maintenance
Distribution Operator II positions were originally filled with staff in positions of lesser pay and lower
certification requirements due to difficulty recruiting certified and experienced staff. For the past two
(2) years the employees working in the underfilled positions have acquired the required certification
levels, knowledge and experience to meet the needs of the higher classification including
possession of an advanced drivers license. In addition, these employees have demonstrated their
commitment and dedication to the District through continuous improvements in work efforts and
reflecting good work ethics.
The recommendation to upgrade the GIS Technician to a GIS Administrator is supported by the
talent and skill set that has been demonstrated over the time the employee has been in the
technician position. The GIS Technician played a key role in the implementation of the District's GIS
program and continues to support this program with skill sets that far exceed a technician level. This
individual continues to be a strong asset to the District.
The fiscal impact from the classification upgrades and the part-time position would be an increase
to salaries and benefits of approximately $46,800 per year.
The attached Proposed Authorized Positions Report for FY 2010/2011 identifies the proposed
funded and non-funded positions and reflects changes from the prior year, including the
reclassifications described above and the part-time GIS position.
PRIOR RELEVANT BOARD ACTION(S):
The Personnel-Risk Management Committee discussed this item at its meeting held April 13, 2010.
The full Board considered this matter in their Budget Workshop on April 30th and again in their
discussion and consideration of the Draft Budget for Fiscal Year 2010/11, at the Regular Board
Meeting on May 27, 2010.
ATTACHMENTS:
Name: DescripJon: Type:
Resolution No. 10-17.doc Reso No. 10-17 Backup Material
Reso 10-17 Exhibit A.xls Reso 10-17 Exhibit A Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/24/2010
RC/PH 5-0 Roll Gall
RESOLUTION NO. 10-17
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
APPROVING AUTHORIZED AND BUDGETED
POSITIONS FOR FISCAL YEAR 2010/11
AND RESCINDING RESOLUTION NO. 09-07
WHEREAS, the Board of Directors of the Yorba Linda Water District adopted
Resolution No. 10-09, Adopting Personnel Rules for the Yorba Linda
Water District, on May 27, 2010; and
WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, it is the desire of the Board of Directors to adopt Authorized and Budgeted
Positions for Fiscal Year 2010/11, as set forth in Exhibit "A" attached
hereto, and rescind Resolution No. 09-07.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of authorized and budgeted positions as set forth in Exhibit
"A" attached hereto is approved and adopted for Fiscal Year 2010/11.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees authorized, budgeted and funded in each fiscal year without
further approval of the Board of Directors.
Section 3. The General Manager is hereby authorized to fill an authorized and
budgeted position that is vacated while this Resolution is active with a new
employee at a lower or equal classification. The General Manager is
further authorized to fill an authorized and budgeted position with a part-
time employee or contract staff.
Section 4. That Resolution No. 09-07 is hereby rescinded effective July 1, 2010.
PASSED AND ADOPTED this 24th day of June 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
Resolution No. 10-17 Approving Authorized Positions for FY 2010/11 1
ATTEST:
Pat Grady, Assistant Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 10-17 Approving Authorized Positions for FY 2010/11 2
Exhibit "A"
Resolution No. 10-17
Authorized and Budgeted
Positions for FY 2010/2011
Effective July 1, 2010
Authorized Budgeted Change to Authorized Budgeted
Salary as of as of Auth. as of as of
Range Position Classification 7/1/2009 7/1/2009 Positions 7/1/2010 7/1/2010
1-11 (Temporary Help) 0 0 0 0
15 Customer Service Rep 1 1 1 1 1
16 Meter Reader 1 2 2 2 2
17 Customer Service Rep 11 1 1 1 1
Accounting Assistant 1 1 1 1 1
Maintenance Worker 1 8 8 8 8
Mechanic 1 0 0 0 0
Engineering Secretary 1 1 1 1
Operations Secretary 0 0 0 0
18 Meter Reader 11 2 2 2 2
19 Customer Service Rep 111 2 2 2 2
Storekeeper 1 1 1 1
Operations Assistant 1 1 1 1
20 Engineering Technician 1 0 0 0 0
Water Quality Technician 1 0 0 0 0
Maintenance Dist. Operator 11 8 7 8 7
21 Facilities Maintenance 1 1 1 1
Accounting Assistant 11 2 1 2 1
Mechanic 11 1 1 1 1
22 Water Quality Technician 11 1 1 1 1
Information Systems Tech 1 1 1 1 1
23 Maintenance Dist. Operator 111 5 4 5 4
Meter Services Representative 1 1 1 1
Personnel Technician 1 1 1 1
Plant Operator 11 4 3 4 3
Mechanic 111 1 1 1 1
24 Construction Inspector 1 1 1 1
Engineering Technician 11 3 3 3 3
Information Systems Tech 11 1 1 1 1
GIS Technician 1 1 1 0.5
25 Executive Secretary 1 1 1 1
Human Resources Analyst 1 1 1 1
Sr. Accountant 1 1 1 1
Instrumentation Technician 1 1 1 1
Assistant Administrator 1 1 0 -1 0 0
26 GIS Administrator 1 0 1 1
Project Engineer 2 2 2 2
Sr. Maintenance Dist. Operator 4 4 4 4
Sr. Plant Operator 1 1 1 1
Sr. Construction Inspector 1 1 1 1
Sr. Fleet Mechanic 1 1 1 1
27 Customer Service Supervisor 1 1 1 1
28 Management Analyst 1 1 1 1
Authorized Budgeted Change to Authorized Budgeted
Salary as of as of Auth. as of as of
Range Position Classification 7/1/2009 7/1/2009 Positions 7/1/2010 7/1/2010
29 Water Quality Engineer 1 1 1 1
Safety and Training Officer 0 0 0 0
Sr. Project Engineer 0 0 0 0
30 Water Maint. Superintendent 1 1 1 1
SCADA Administrator 1 1 1 1
Public Information Specialist 1 1 1 1
IS Administrator 1 1 1 1
31 Chief Plant Operator 1 1 1 1
34 Sr. Project Manager 1 1 1 1
36 Human Resources Manager 1 1 1 1
37 Finance Director 1 1 1 1
Operations Manager 1 1 1 1
Information Technology Director 1 0 1 0
Engineering Manager 1 1 1 1
40 AGM/IT Director 1 1 1 1
Salary General Manager 1 1 1 1
Set by
Board Total 83 76 -1 82 76.5
During FY 2010/2011 the District will promote three (3) Maintenance Worker I positions that are currently
underfilling three (3) Maintenance Distribution Operator II positions.
During the FY 2010/2011 Budget the GIS Technician will be reclassified to the GIS Administrator position.
* GIS Tech proposed as a part-time position in FY 2010/11.
Sr. Project Manager is currently a three year limited-term position.
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: June 24, 2010 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Pat Grady, Assistant General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Stephen Parker, Finance CEQA Compliance: N/A
Director
Subject: Appropriations Limit for Fiscal Year 2010/11
SUMMARY:
Each year the District must adopt the Appropriations Limit and factors used to calculate this
number, in accordance with Proposition 13, approved by the voters in 1977, Government Code
Section 7900 and Article XIIIB of the California Constitution. The appropriations limit assures
government agencies do not assess and collect taxes in excess of the controlled limits. The District
receives a relatively small amount of revenue from property taxes annually and is historically well
below the Appropriations Limitation each year.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 10-18 Adopting the Appropriations Limit for
Fiscal Year 2010/11.
DISCUSSION:
In 1977, California voters passed Proposition 13, which limited property tax assessments to 1% of a
property's market value and limited assessed value increases to 2% per year. Concurrent with the
reduction of property taxes, the voters also passed Proposition 4, the Gann Spending Limitation
Initiative, which added Article XIIIB to the California Constitution. Under Article XIIIB, a
governmental agency is restricted as to the amount of annual appropriations from the proceeds of
taxes except taxes to pay voter-approved bond debt service. If proceeds of taxes exceed allowed
appropriations, the excess must either be refunded to the State Controller, returned to the taxpayers
through revised tax rates or through revised fee schedules. An excess in one year may be offset
against a deficit in the following year, so effectively the limitation may be exceeded in a single year
but not over any consecutive two-year period.
District staff performed the required calculation to determine the appropriations limits for FY
2010/11, in compliance with the terms of Article XIIIB of the California Constitution and Government
Code Section 7900. The starting point for computing the Appropriations Limit is the total of
Appropriations Subject to Limitation in the Base Year of 1978/79. This number is multiplied by
controlled factors each successive year to determine the current year's appropriation limit. The
State Department of Finance, Population Research Unit, provides inflation and population figures
each year. These two are multiplied together to determine the final percentage by which the prior
year's limit is increased (or decreased).
The District's property tax revenue of $1,206,000, budgeted for FY 2010/11, is substantially lower
than the calculated limitation of $5,169,083. Therefore, there are no excess appropriations that
must be returned to the taxpayers.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors adopted Resolution 09-08 on June 25, 2009.
ATTACHMENTS:
Narn9: Description: u :
Resolution No. 10-18.doc Appropriations Limit Resolution No. 10-18 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/25/2009
MB/JS 5-0 Roll Call
RESOLUTION NO. 10-18
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2010/11
WHEREAS, under the terms of Article XIIIB of the California Constitution and
Government Code Section 7900 et seq., all local agencies are required to
establish, by resolution, an appropriations limit for each fiscal year; and
WHEREAS, in June 1990, voters in the State of California approved Proposition 111
which amended Government Code Section 7900 et seq., modifying the
method of calculation for the appropriations limit and requiring all local
agencies to select, by resolution, the annual adjustment factors used to
perform the calculations; and
WHEREAS, the District staff has performed the required calculations to determine the
limit for Fiscal Year 2010/11, in compliance with the above provisions.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That there is hereby adopted, pursuant to Article XIIIB of the California
Constitution and Government Code Section 7900 et seq., as amended by
Proposition 111, an appropriations limit for Fiscal Year 2010/11 of
$5,169,083.
Section 2. The annual adjustment factors are the weighted average percentage
change in the population of the cities within the District's jurisdiction, and
the percentage change in the California Per Capita Income.
PASSED AND ADOPTED this 24th day of June 2010, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
William R. Mills, President
Yorba Linda Water District
Resolution No. 10-18 Adopting the Appropriations Limit for FY 2010/11 1
ATTEST:
Pat Grady, Assistant Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
McCormick, Kidman and Behrens
Resolution No. 10-18 Adopting the Appropriations Limit for FY 2010/11 2
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: June 24, 2010
Subject: Finance-Accounting Committee
(Sum merfield/Collett) Alternate: Mills
• Minutes of meeting held June 14, 2010 at 8:00 a.m.
ATTACHMENTS:
Name: Description: Type:
061410 FA - Minutes.doc FA Mtg Minutes 06/14/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE -ACCOUNTING COMMITTEE MEETING
June 14, 2010
A meeting of the Finance-Accounting Committee was called to order by Director
Summerfield at 8:00 a.m. The meeting was held at the District's Administrative Office at
1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director John W. Summerfield, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Pat Grady, Assistant General Manager
Stephen Parker, Finance Director
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. April Budget to Actual Results
Mr. Vecchiarelli indicated that water conservation through April was almost
8% higher than budgeted, which has resulted in revenues below budget.
He also noted that staff has been aggressive to make cuts in supplies and
services to help counter that lack of revenues. The Committee accepted
the monthly budget to actual results.
2.2. Monthly Investment Report for April 2010
Mr. Parker pointed out that the average days to maturity were only 1, and
that this was as a result of Wells Capital liquidating the portfolio in
anticipation of moving funds to CaITRUST. Mr. Parker mentioned that the
portfolio was completely liquidated by May 15t", and that the next monthly
investment report would include funds with CaITRUST. The Committee
accepted the monthly investment report.
2.3. Changes to FY 2010/11 Draft Budget
Mr. Parker presented the changes to the FY 2010/11 draft budget. Mr.
Grady explained that the District was adding a part-time GIS Technician to
help with a couple of key projects. He explained that while the salary
would hit the entire budget, a large component of it was expected to be
capitalized on various projects. Mr. Parker added that some of the
expenses for the part-time employee would also be partially offset by a
MWDOC grant for the District's work completing a water rate study. Mr.
Grady explained that the draft budget included approximately $40,000 for
leasing GPS units for the District fleet. However, since that time, staff is
recommending going with a different vendor and that vendor allows the
District to purchase the equipment for $22,000, an expense that will be
capitalized. The remaining service component of the program will cost
1
around $20,000 a year. This results in $2,000 more in the current year,
but a large amount of that expense is capitalized, with cost benefits to the
District in year two. Mr. Parker noted that the removal of the Collection
Agency Fee line item was a move to reflect in the budget where costs
were actually being charged, and that there was no change in dollars with
that revision. Finally, Mr. Parker explained that an assumption allocating a
portion of property tax revenue to sewer was removed from the budget.
Mr. Vecchiarelli explained that while it was budgeted that way last year, no
allocation was actually made to the Sewer Fund this year or in any
previous year and the revenue stayed in the Water Fund. The Committee
supported staff's recommended changes to the proposed FY 2010/11
Budget.
3. DISCUSSION ITEMS
3.1. Monthly Portfolio Reports for March 2010
Mr. Parker mentioned that the portfolio was completely liquidated by May
15t", and that the next monthly portfolio report would reflect a $0 balance.
He also added that the portfolio was liquidated with a realized gain, so the
District did not lose money in the process of converting to CaITRUST.
The Committee asked if staff was pleased with CaITRUST, and Mr. Parker
explained that having the flexibility of utilizing longer-term accounts within
CalTRUST when funds were not immediately needed, would result in a
higher yield than the District was making over the past year with Wells
Capital. In addition, he pointed out that funds could be moved from
portfolio to portfolio without any fees and tracking would be easier for the
Finance Department. As a result, staff is definitely pleased with the move
to CaITRUST.
3.2. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 8:25 a.m. The next regular meeting of the
Finance-Accounting Committee will be held on July 12, 2010 at 4:00 p.m.
2
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: June 24, 2010
Subject: Meetings from June 25, 2010 - July 31, 2010
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
June 2010
Citizens Advisory Committee Meeting Mon, Jun 28 8:30AM
Exec-Admin-Organizational Committee Meeting Wed, Jun 30 4:OOPM
July 2010
Planning-Engineering-Operations Committee Meeting Thu, Jul 1 4:OOPM Mills/Summerfield
Holiday Mon, Jul 5 7:30AM District Offices
Public Information-Technology Committee Meeting Tue, Jul 6 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Jul 6 6:30PM Mills
MWDOC/MWD Workshop Wed, Jul 7 8:30AM Staff
OCWD Board Wed, Jul 7 5:OOPM Staff
Board of Directors Regular Meeting Thu, Jul 8 8:30AM
Finance-Accounting Committee Meeting Mon, Jul 12 4:OOPM Summerfield/Collett
Personnel-Risk Management Committee Meeting Tue, Jul 13 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Jul 14 7:OOPM Collett
Exec-Admin-Organizational Committee Meeting Tue, Jul 20 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Jul 20 6:30PM Summerfield
MWDOC Board Wed, Jul 21 8:30AM Staff
OCWD Board Wed, Jul 21 5:OOPM Staff
Board of Directors Regular Meeting Thu, Jul 22 8:30AM
Citizens Advisory Committee Meeting Mon, Jul 26 8:30AM
MWDOC/OCWD Ad Hoc Committee Meeting Tue, Jul 27 4:OOPM Mills/Beverage
Yorba Linda Planning Commission Wed, Jul 28 7:OOPM Hawkins
6/18/2010 8:24:22 AM